Jun 22, 2020 Public Art Committee on 2020-06-22 3:00 PM (SPECIAL CALLED MEETING)

June 22, 2020 Public Art Committee 70802

Meeting Details
Meeting Date: June 22, 2020
Board: Public Art Committee
Video ID: 70802
Has Transcript: Yes
Has Agenda: Yes
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Meeting Summary: Public Art Committee Special Called Meeting Date: June 22, 2020 Time: 3:00 PM Location: Virtual/Teleconference

Key Topics and Discussions - Review of draft minutes from the March 5 and June 4, 2020 meetings. - FY 2020-2021 Hotel Occupancy Tax (HOT) funding applications for the Public Art Committee and the Original Denton District, noting projected reductions due to COVID-19 economic impacts. - Appointment of committee members to the Denton Women’s Interracial Fellowship project subcommittee. - Status updates on six active projects: North Lakes Dog Park, G. Roland Vela Athletic Complex, Fire Station No. 3, MLK Jr. Rec Center Sculpture, Foundations of Our History Mural, and preliminary discussions on promotional enhancements (e.g., QR codes, audio guides, community interviews). - Rescheduling of the regularly scheduled July 2 meeting to accommodate subcommittee work and the July 4 holiday weekend. - Ratification of a letter of support for the Denton Festival Foundation’s Texas Commission on the Arts (TCA) Arts Respond grant application. - Preliminary discussions on private/corporate funding mechanisms for the Women’s Interracial Fellowship statue and the potential development of a temporary public art program.

Motions, Votes, and Outcomes - Approval of March 5 and June 4, 2020 minutes: Passed unanimously. - Approval of $30,000 FY 2020-2021 HOT budget allocation for the Public Art Committee: Passed unanimously. - Approval of $5,000 FY 2020-2021 HOT funding request for the Original Denton District: Passed unanimously. - Appointment of Alicia Eggert, Georgina Ngozi, and Michelle Lynn to the Women’s Interracial Fellowship subcommittee: Passed unanimously. - Approval of additional $1,500 funding for the Foundations of Our History Mural project: Passed unanimously. - Rescheduling of the July 2 meeting to July 9, 2020: Passed unanimously. - Ratification of letter of support for Denton Festival Foundation TCA grant: Passed unanimously (Terry Nobles recused due to board affiliation).

Decisions Made - The FY 2020-2021 HOT application budgets for the PAC ($30,000) and Original Denton District ($5,000) were approved for submission. - The July 2020 meeting will be conducted virtually on July 9. - The PAC will allocate an additional $1,500 from prior-year reserved funds to Keep Denton Beautiful for the Foundations of Our History Mural. - The committee authorized the submission of a letter of support for the Denton Festival Foundation’s $8,000 TCA grant application.

Action Items or Next Steps - Staff to draft, submit, and secure the Chair’s signature on the FY 2020-2021 HOT applications. - Staff to coordinate with the Treasury Department regarding permissible expenditure timelines for the Original Denton District HOT funds and verify district boundaries for promotional eligibility. - Subcommittee chairs to schedule initial meetings for the North Lakes Dog Park and Fire Station No. 3 projects. - Staff to research virtual community engagement options for the MLK Jr. Rec Center Sculpture project and explore promotional technologies (QR codes, audio guides) for the Foundations of Our History Mural. - Staff to investigate municipal purchasing guidelines regarding compensation for artists submitting project proposals. - Staff to prepare updates on HOT fund submissions, subcommittee progress, and transportation art project timelines for the July 9 meeting. - Staff to research private/corporate funding options for the Women’s Interracial Fellowship statue and draft a preliminary framework for a temporary public art program for future committee review.

Agenda Chapters
1. After determining that a quorum is present, the Public Art Committee of the City of Denton, Texas will convene in a Special Called Meeting on Monday, June 22, 202 at 3:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas, at which the following items will be considered:
0:03 - 0:39
2. A. Consider approval of the minutes of March 5 and June 4, 2020.
0:39 - 2:06
3. B. Receive a report, hold a discussion, and give staff direction regarding the Public Art Committee (PAC) application for FY 2020-2021 Hotel Occupancy Tax (HOT) funds.
2:06 - 7:02
4. C. Receive a report, hold a discussion, and give staff direction regarding the Original Denton District's application for FY 2020-2021 Hotel Occupancy Tax (HOT) funds.
7:02 - 13:05
5. D. Receive a report, hold a discussion, and give staff direction regarding selection of members for a subcommittee for the Denton Women’s Interracial Fellowship project.
13:05 - 16:15
6. E. Receive a report, hold a discussion, and give staff direction regarding the status of the following Public Art Committee projects: 1. North Lakes Dog Park 2. G. Roland Vela Athletic Complex 3. Tennis Center 4. Fire Station No. 3 5. Foundations of Our History Mural 6. MLK, Jr. Rec Center Sculpture
16:15 - 33:24
7. F. Receive a report, hold a discussion, and give staff direction regarding cancelling the regularly scheduled July 2 meeting and calling a special called meeting.
33:24 - 38:50
8. G. Receive a report, hold a discussion, and give staff direction regarding an application made by the Denton Festival Foundation, Inc. for a Texas Commission on the Arts (TCA) Arts Respond - Cultural District Project grant and ratifying a letter of support.
38:50 - 41:43
9. H. Staff Reports: 1. Update on July 2, 2020 Public Art Committee Meeting
41:43 - 43:56
10. 3. CONCLUDING ITEMS
43:56 - 49:12
Transcript
6284 words
We'll go ahead and open up the June 22nd meeting at 3 or 4 pm. Let's do roll call. Michelle in. Present. Miss Franklin. Nick Baggampore. Here. Meredith Buie. Here. Alicia Eggert. Here. Jody Ismert. Here. Fred Nicholson. Here. Terry Nobles. Absent. Ed Steele. Absent. Georgina Ngozi. Here. The ones accounted for. First item on the list is to consider approval of minutes from the March 5th and June 4th meeting. You have the draft minutes for both of those meetings available so we'll take any amendments or changes if you have any. I'll make a motion to approve the minutes of March 5th and June 4th. Second. All in favor. Aye. Aye. Aye. Yeah, can you, sorry, again I'm saying, I'm going to go through and I can you call. Oh, the names, sorry, yeah. Michelle in. Aye. Nick Baggampore. Aye. Meredith Buie. Aye. Alicia Eggert. Aye. Jody Ismert. Aye. Fred Nicholson. Aye. That's it. That's everyone. Item B. Receive report and hold discussion and give staff direction regarding the Public Art Committee application for physical year 2020 and 2021 hotel occupancy tax hot bones. All right, so I provided in your packet a breakdown of the current year hot funds allocation and the committee received $81,000 and that's based on the 2.4% of hot funds that are dedicated to public art based on the estimate for the impacts of COVID will have a greatly reduced amount of hot funds for the next year and so working with our Treasury Department we estimate that 2.4% of the next year's hot funds allocation will be around $30,000 and so the budget that I provided for you for for your consideration for next year and shows that $30,000 and sort of broken down in about the same categories as the committee has had before so that included $1,000 for the promotions of an art reveal, $18,000 for the commissioning of projects, $1,000 for any soil testing or analysis that would be needed for a project and $10,000 for the maintenance of art inventory and now keep in mind that the committee does have a number of projects that are bond funded and so those projects can continue regardless of this reduced amount because they have a different funding source and so any any questions or ideas or changes based on that? Can you hear me? Yes. Okay. My question is so in the '20 budget we had the $55,000 for the three small art projects to my knowledge that hasn't been allocated to any specific project yet right so is that going to be rolled over? No that was allocated the committee made took action at the last meeting to allocate that to the women's interracial fellowship project and so we just haven't made that formal change yet on our request for the hot funds but we will I just have to submit that change in the line item. Okay great. I think it looks like a pretty good budget I think you know things are probably going to stay pretty much the same with what our needs are I think it's okay do we does anyone else want to make a comment or do we need to approve it? You can't approve it I would submit the application again we might refine this number going forward but if the committee is okay with this general breakdown and kind of these categories then I would draft the application and submit it and I believe Monet signs it as the committee chair and we'd submit it because it would be due prior to your next meeting I believe. Okay do you need to make a motion for this? Yes. All right I'll make a motion to put the 30,000 for next year's budget. Yes for the hot application thread 30,000 for the hot application for next year. Okay for 30,000 for the hot application for next year okay and I'll go down the list Michelle Lin approved yes aye take back and forth aye Mayor DeFeeley aye Alicia Egert aye Cody Ismert aye Fred Nicholson aye and that's it. You have Terry's there now oh Terry's here yes aye now everyone's accountable okay. Item C hold discussion and give staff direction regarding original districts application for the fiscal year 2021 hot funds. Okay the second application for hot funds that the committee can make is under the original Denton district in the backup I provided you the budget allocation again from the public art committee for this current year if you'll remember $5,000 of your application from this current year was dedicated towards the cultural arts district because the district now has its own designation it's eligible to submit its own hot fund request separate from the public art piece and so based on the application that we had approved and the budget that we had put forward for year one of the cultural district they would be on schedule to make a request of $5,000 in hot funds for promotion and event costs. We're not really sure you know what what the realistic chances are that events happen in the near future but certainly you know promotions is something we would be able to continue if those events do happen so we can make that request an application now. Are there any questions on the cultural districts application draft application or draft budget? Can I ask a question about what we did like how was that $5,000 used from last year like what kinds of things did it pay for? Currently it hasn't to date it has not been used we've been about January and February we started drafting a marketing plan and a marketing campaign that we were going to implement with the spring events and the summer events that were upcoming and unfortunately the vast majority of those events were cancelled or rescheduled and so we are regrouping right now to figure out a way in a post-Covid world to most effectively promote the cultural district and use those dollars so we're we're still evaluating that. Is that something we will discuss like in a future meeting potentially like ideas for how that money can be best utilized? We can it's something that in the last I believe it was kind of decided in the last Hot Funds application which was even prior to me coming on board and that it was kind of for the promotion of existing events so someone on the board might might know better than than me what the discussion was for that but we certainly can have that discussion we just have to have those funds expended pretty quickly so we're we're regrouping as fast as we can. Would it be possible Jessica to spend sorry it's Michelle would it be possible to spend it on something that could sit in a closet until we are through the COVID times because I mean I think we're looking at this for for the foreseeable future could we get a bunch of really cool original Denton District t-shirts and stuff to pass out at Jazz Fest in the future? I can ask it's possible I can make that make that ask of the Treasury Department and see just the just an idea on how to spend it if we have to spend it soon because um yeah because it doesn't look like we're going to have any events for a while sad as that is. Another idea is like since we do you know the public art project this committee I'm not sure if this is something we already have so I'm sorry if we do and I'm reiterating something that was already done but um I know a lot of cities now have like interesting audio guide types of tours for their public art collection um so I wonder if that would something like that would fall under original Denton budget? It would so long as all of the the art itself would have to be within the district that's a pretty a pretty expansive district so it includes all of downtown and and southeast Denton so there's quite a bit of art. Do you want us to vote on this for the item C? Yeah I'll just make a motion for the $5,000 for next year's hot funds for 20 and 2021. Michelle Lynn? I I'll move that we or did you move and I'm seconding or am I moving? You're seconding. Okay um aye. Nick Baganpour? Aye. Meredith Ewing? Aye. Alicia Egbert? Aye. Jodi Ismert? Aye. Fred Nicholson? Aye. Terry Nobles? Aye. That's everyone. Yes. Sorry. Item oh sorry go ahead. For item D receive report and hold discussion and give staff direction regarding the selection of members from the subcommittee for the Denton women's interracial fellowship project. Yes so when we approved this project I believe back in early March long before the grant application was reviewed we talked about coming back to choose a subcommittee like our other projects and so we wanted to try and get back on schedule and we did have our first virtual subcommittee meeting last week so the members of that subcommittee can say we we met and we've moved forward so we're trying to get projects going again. I included a list of members who are on subcommittees in your backup if you wanted to see kind of who's already working where and in what area so you guys didn't want to overburden anyone but certainly allow the committee to appoint three members for the subcommittee. Who's currently on the virtual subcommittee that you had a meeting with last week? Last week we met with the it was the Vela project that met last week and that was Alicia, Ed, and Nick. Okay well I'm nominating myself for that committee since I'm hoping that GDAC will have a deep bond with it so I don't know if my name is on that list I'd like to throw it in. I would very much like to be on it if there's room for me Monet and I know that I'm on a couple other ones but this has been one of the things that started with my very first meeting on public art and it's very close to my soul many of those women are friends of mine and so if someone would let me serve on it I'd be very happy. One more person. I'll throw my name in the hat. Who says it? Alicia. Okay. We have Alicia, Regina. I can step aside but. That'll work. We'll see three right? We have three serving on all of the other subcommittees so that we don't have a quorum of the group. That should work. I move to approve Alicia, Georgina, and Michelle for the interracial women's project. Second. Michelle. Aye. Nick. Aye. Meredith. Aye. Alicia. Aye. Jody. Aye. Fred. Aye. Harry. Aye. Favor. Item B. Receive a report and hold discussion and give staff direction regarding the status of the following public art committee projects. North Lakes Dog Park, the Villa Athletic Complex, the Tennis Center, Fire Station #3, the foundations of our history mural and MLK project. All right. This is the one we actually will switch over to a presentation. So give me one second and I'll share my screen. So can everyone see the PowerPoint now? Yes. Okay. So wanted to quickly go through kind of process so keep these in mind as we go through each of these projects. So if we're using the pre-qualified artist list, we kind of go through these steps. So we've already approved the artists. We've created subcommittees. Subcommittee is maybe now working on ideas or themes. We're drafting what we're calling the proposal briefs. These are the documents that will go to the artists. And then if we choose to use an artist on the pre-qualified list, this is the process we follow. So the subcommittee will select an artist, will request a proposal from that artist. The subcommittee will review the proposal and then forward it to the committee for consideration. At that point, we would negotiate the contract and then council would consider the contract. If for some reason at any step in this, if the subcommittee did not approve of the proposal, we could either request an amendment to the proposal or seek a new proposal from a different artist. So we would kind of then circle back through that process. If we choose to not use an artist on the pre-qualified list, which we're under no obligation to do so. So if there's not an artist that works in the medium that we're seeking or an artist doesn't demonstrate that they could perform under the project that we're seeking, we could say that no pre-qualified artist meets the project needs. So instead we would issue a full RFP and that RFP would go out on CAFE and any artist would be eligible to submit. The subcommittee would then be able to review all of the proposals and recommend a proposal from the, from the pool of proposals to the full committee. The full committee would review those proposals and then again, we would negotiate the final contract and submit that final contract to city council for approval. So those are the sort of two pathways that we can go on projects. So with that, we'll kind of jump into where we are on projects. So the first project is the North Lakes Dog Park project. Michelle and I got a chance to talk about this. We had tried to schedule a subcommittee meeting and unfortunately we had some conflicts come up at the last minute for our members. And so Michelle and I had, and Gary Pack and Director of Parks and Rec is here with us today, got a chance to discuss this project. So at this point we're still in the concept stage that you saw in the timeline. At this point we'll need to set another subcommittee meeting to finalize the themes and concepts and then have the subcommittee recommended artists from the pre-qualified list and finalize the project brief, and then send that for a proposal to an artist if we choose an artist from the pre-qualified list. Now again, because this project is so early on in the steps, if we needed to take an alternate path we could. But we're kind of following that, the pre-qualified artists steps for this project. So are there any questions on this project? I did want to say something. Can I, Jessica? Sure. Can I say something? Okay. I just wanted to say that we've had a little bit of casual conversation and we do have some really exciting concepts for it. So I can't wait to have a meeting. Okay. I promise I will work on scheduling subcommittee meetings as quickly as possible. I know everyone's very busy and I'm trying to get them on the books as fast as I can. Okay. So any other questions on the dog park project? Okay. The next project is the G. Rowland-Vela Athletic Complex. The subcommittee was the first subcommittee that was able to meet. They met last week. We are planning to meet actually later today. We have again had some conflicts come up. So we'll see if we can get the full committee together or majority of the committee together. But we are in the subcommittee review portion. So the subcommittee members are reviewing artists based on ideas and concepts that they came up with. We also had discussed with the committee ideas in which we spoke with Dr. Vela's family, ideas and themes that they wanted represented at the dog park. And we facilitated those discussions with the subcommittee. If any of the subcommittee members also want to jump in, but the subcommittee is seeking artists that work in kinetic or anamorphic art, so looking for movement. Some of the ideas that the committee had included representing science and microbiology, as that was the area that Dr. Vela worked in, as well as soccer and a love of community. And so that's sort of where we are in hopes we'll have maybe some short list artists after our next meeting. And then let me look and see if Gary had any. Did you have any other updates on the Vela one? Yeah. You're muted. Okay. We're going to unmute Gary and then sorry. The the one item that was discussed with the Vela family and a few members of LULAC that were on the group call that we had was timing. They'd like to see it happen sooner than later just because of some family health concerns. So that's just something that they wanted to see if we can't make sure that we keep moving forward. I'm sorry. I was trying to mute as quickly as possible. Could everyone hear Gary? Okay. I'm here. I'm seeing head nods. Okay. So are there any questions about that project and where we are? Jump to the next one then. So the next project that I have listed is fire station number three. I've had ongoing discussions with some of the fire department representatives about what they need as they're nearing completion of the fire station and getting some specific dimensions. And so at this point we're ready to host the first subcommittee meeting. We've got the final dimensions from the fire department as well as got some very specific needs. If you'll remember this is for either a decorative fence or some sort of art in relation to a fence. The fence does have to serve some primary security functions. And so with this one we may or may not be able to find someone on the pre-qualified artist list that meets this. And if that's the case then I've already talked with the fire department regarding timing and the need to possibly go for a full proposal. But again we want to get the subcommittee meeting together and see what our options are. So we'll be looking for an invite for that one very soon. So are there any questions on the fire station number three project? Okay. Jump to the next one. The next project is the MLK Jr. Rec Center sculpture. If you'll remember Madeline Wiener came and presented her concept. We were about to hold a public meeting when everything shut down for COVID. And so we have been kind of holding on that project because we still want to hold the community meeting. And so we're weighing options and seeing if there's a way to have a virtual meeting and get community input on that project before finalizing the design with city council. We're working with the artist. We're in communication with Madeline. We also want to be sensitive to her and her needs to not travel during this time. And so we want to make sure that we're being respectful of her needs as well. So we are kind of in a holding pattern, but we're, we're doing what we can to, to try and move this project at least forward as much as possible at this point. So are there any questions about this project? Jessica, what was our original timeline for this project? I do not know Georgina, but I believe when what the original timeline was, but back in early March, the last time we were talking about this project, we were aiming for a November completion date. Madeline was ordering the stone at that point. And so we were hoping to have the design finalized in an early spring. And unfortunately that's, that's not going to be possible at this point. So as I given them everything with COVID up in the air and at a stillness, do you think it would be wise to maybe do a projection of a date? From what it was originally to a next kind of deadline, just a suggestion. I think that'll depend on how quickly we can, how quickly she would be able to start back up again. And certainly how would be something that would be a consideration. We kind of have a general timeline that we can keep pushing back and back, but certainly it'll all depend on when that go date actually, it becomes feasible. Okay. Thank you. Sure. Oops. And I'm out of there. Oh, I skipped over one. I was like, I thought I missed one. So we're going to go back. The other project that PAC had approved previously was the foundations of our history mural. This is the recreation of the fence that was on Willie Hedspeth's property on Bonnie Bray. And unfortunately the fence couldn't be preserved. So originally the committee had approved funding for the removal of the fence. We couldn't save the fence. We did document it. So we do have very high quality photos of the fence. If you'll remember subsequently the artists, Dan Black offered to recreate the fence. And so a joint project between Keep Dutton Beautiful and the Public Art Committee was created and the Public Art Committee added additional funding to help support the project. We did hear from Keep Dutton Beautiful that about $1,500 worth of donations that they expected to receive, they're not going to receive. And so they asked if the PAC would consider funding an additional $1,500. The Public Art Committee does have funding available to support that project. We were funding this out of some of the last chunk of funds that was available from the previous year's hot funds. So we do have that available. That would be the last use of that fund. If we didn't use it for this project, it would be absorbed and swept back up into the hot funds general fund balance. So this is sort of the PAC could elect to use it or those funds would go back and have to be returned. So this is not from the budget that you looked at previously. This is actually from the previous year. Those funds have been reserved in a project account for this particular project. So if the PAC wants to consider an additional funding, it would be $1,500 more than the $7,650 that you've already approved. >> I move that we approve the $1,500 additional funding. >> I second that. >> Michelle Lynde. >> Aye. >> Nick. >> Aye. >> Meredith. >> Aye. >> Alicia. >> Aye. >> Jody. >> Aye. >> Fred. >> Aye. >> Terry. >> Aye. >> All those in favor. >> Okay. And I will say that we are working right now, and Gary's here, and he might have an update on that project that he can share with us. But I know that the KDB staff has been working with the railroad to get approval to start, and we're still working to get in touch with the railroad to start. That's a difficult process, but I don't know, Gary, if you had anything else to share on that one. >> Yeah, so Carly Weld is -- >> You're muted. >> Sorry. Carly Weld has reached out to Union Pacific, and she's trying to get that coordinated so we can move forward on that. And then we also would like to have a community meeting as well. That was going to be held at the same time with the MLK sculpture, but obviously that was canceled. So we're trying to figure out when we could have an in-person meeting down the road. So we're kind of waiting to see when that will be freed up and we're allowed to do that. So that's the only thing that's really holding us back at this point in time. >> Are there any questions on that mural? And I can send back out the design if anyone wants a refresher. It was a pretty straightforward recreation of the fence just on the railroad bridge, the Robertson railroad bridge. And Dan is actually, the artist Dan Black is actually working to update the rendering right now. He wanted to make sure that the faces of the women were in a location that was going to be highly visible on the bridge and not -- there's a little bit of rust on the bridge, and so that none of the faces were in those damaged areas. >> And Jessica, is this bridge is in the original Denton district or not? >> I believe it is. >> I think it is, too. I'm just wondering if we could spend some of our marketing money on marketing that. >> Let me double-check that and I will let everyone know. >> Because that's -- >> I don't want to take them without looking at the map, so let me double-check and I'll let you know. >> People could safely drive past and like what Alicia said, have an audio guide that they can listen to on their phone that might talk about it, but I think that that's one of the few things that might actually be promotable art at this point in the game, something you can drive through. >> I think that's a great idea. Let me look and make sure, double-check and I will let you know. >> Item F, receive report and hold discussion and give staff direction regarding canceling the regularly scheduled July 2nd meeting. >> I'm going to switch off the presentation. All right. Is everyone back to seeing everyone now? Okay. Guys, I'm still getting used to the technology. Forgive me. So I love seeing everyone's faces, but I thought since we were meeting this week, if you guys wanted to postpone the meeting to maybe the next -- the second week in July or the third week in July, give a little bit more time for the subcommittees to meet, get some work done before coming back. It might be hard to do that in just a week's time. So maybe pushing it back from July 2nd to July 9th was kind of our thought, just to give the subcommittees a little bit of time to get some work done and then possibly, hopefully everyone enjoy a safe holiday, maybe a safe holiday long weekend even if you can't travel anywhere. >> I would be in favor of that, of scheduling to July 9th to give people more time to work on items. >> So long as we're still virtual, yeah, that's awesome. >> It will be virtual. >> Yeah. >> Yes. Gary says we are inside of the -- he just gave me the map. We're inside of the cultural district, not in Alaska. >> Excellent, excellent. >> So Michelle in? >> No, I'm sorry, I'm wrong. We're not inside the cultural district. >> Oh, okay. >> It's just south because it's Prairie Street is the line. >> Okay. Yes, Monet, aye. >> Mitch? Aye. >> Meredith? Aye. >> Alicia? Aye. >> Cody? Aye. >> Fred? Aye. >> Terry? Aye. >> Move the meeting to July 9th. >> All right. We will reschedule that and it will be remote. And then going back to that, since it is Prairie Street that is the line, we will look for another -- we do have general promotion dollars within the regular PAC budget that we could use. >> I think it would be great to interview some of those women, yeah. >> We'll explore that and we'll put that maybe on the July 9th if we can make any progress on that one. It will be remote. So look for another Zoom call and everyone can hopefully be as comfortable as Nick. Okay. >> I don't have a stand for my phone, I apologize. >> Just to add to what Alicia commented on, it would be neat if we put a sign on there or even if you painted a QR code on there that you could scan with your phone if you're walking and it would take you right to those interviews. That would be a neat way to connect technology with that mural. >> I think someone had that idea maybe at the last meeting when we talked about that. I just can't remember who it was that we talked about a QR code that could be scanned. >> And the city will provide labor if we give them words and pictures. They can get a website and link it to a QR code for us if I'm not mistaken. They've done that for historic landmark in the past. Make it part of the city website. It just takes a couple months. >> Yeah, I think we can work on that. >> There's a UNT legislature, Carla Carter, who did a whole -- she's in the RTVF department, but she did a whole project that was visually based on just putting your phone up to an image and instead of a QR code, it was just an image. And if you placed your phone or iPad up to the image or artwork, photograph or whatnot, it would link up to the interview and video or whatnot. So I don't know if you could do that with that painting, but it was really neat. It was about four years ago. Nick, do you remember that? >> Yeah, I do, yeah. Yeah. >> It was some sort of software, but it wouldn't just link up to that. It would link up to other works. >> She did it for the DBFF conference. I think it was two years ago. >> I've seen it in museums. It's really cool in a museum setting. So if that's possible, yeah. >> You can look into it. Let's see. >> All right. Item G, receive, report and hold discussion against staff direction regarding application made by the Ditton Festival Foundation and the Ditton Commission of the Arts respond to the cultural district project grant in ratifying the letter of support. >> Yeah, so on June 15th, which was the day that cultural district grant applications were due, the Ditton Festival Foundation, which is the arts and jazz festivals sort of parent company, if you will, the name of the actual nonprofit, reached out asking for a letter of support. This was a little bit outside of our typical process, but we were able to, I spoke with Monet and reviewed the application and made sure that it was consistent with really items that the committee had discussed with before, and it was for a grant of $8,000, so it wasn't a major request, and so we worked with Monet and we were able to draft a letter, and so at this point we're seeking the committee's ratification of the letter as well as we'll seek city council's ratification of the letter at the city council meeting tomorrow. And the grant, I'm sorry, the grant application was, the $8,000 was for supporting the 2021 arts and jazz festival. Obviously, with 2020 not occurring, the festival will, of course, it will be much more difficult in the next year to get the festival up and going again, so they were seeking, you know, every possible bit of support that they could to continue really a signature event in Denton, so certainly something that I think that the committee has offered its support for in the past, so, and Terry, I know that you were involved in that as well, so you're involved in that organization and maybe many of you are involved in that organization in that event, so. I'll make a motion to approve the application made regarding to the Denton Festival Foundation and the Denton, well, the Texas Commission of the Arts letter. I'll second that. All right. So, Michelle? Aye. Nick? Aye. Meredith? Aye. Alicia? Aye. Jody? Aye. Fred? Aye. Terry? Recused. No, that's right. I am on the board. If one's in favor, except Terry, he's recused. Item H, staff reports. Since we cover just about every project today and its status, we don't have a very long staff report, just an update for the July 2nd meeting, and at this point, I have in my notes to review, we can give an update on any of the hot funds applications and submissions if we will get those done before the July 9th meeting and then let me get my notes up. The other projects that we could consider would be if any of the subcommittees make progress, we can bring those back on July 9th and then we still have those transportation art projects, which are the bond-funded projects, that we may want to look at maybe a project plan for those or it may be we have a lot going on right now and maybe we need to focus on the projects that we have and maybe figure out timelines for taking those back up going forward. But those are all the projects I have sort of in the timeline as well as if we make progress on any of our existing projects, get those back in front of the committee. Any questions? I have a question. So when our VILA subcommittee met, we briefly discussed adding to a future committee agenda meeting agenda the way that we do our process now with asking an artist for the proposal and then the potential to pay the artist whether or not the project goes forward or that proposal goes forward. Yes, and unfortunately I wasn't able to get an answer before this meeting and so I still have an email out that I want to make sure that it's within our purchasing guidelines and processes. So if we get an answer for that, we will absolutely put that on the July meeting. Any concluding items? Can I have something on next month's agenda? I have something for next month's agenda. We talked at the GDAC about possibly helping with the funding of the women's interracial fellowship statue and at the time, I guess GDAC was of the thought that it would interfere with their own fundraising ability and that we would be taking money from their potential sponsors to build this. I would like to propose that we could either have Keep Debtin' Beautiful hold the money for this project because we are going to have to be looking most likely at private and corporate funds. If they are, they'll probably do it, but if not, I'd like to suggest the Debtin ISD Foundation or I am under the, I've been given information that to start our own 501(c)(3) foundation to fund this statue is relatively easy and once you get the paperwork done, you can immediately start collecting money. I know that if we get this other grant that we're going to be kind of under a time crunch for that project. So can we discuss private and corporate funding options for the statue at our next meeting? We will do our best to have options. It's a lot of work in a short amount of time, but we'll see what we can do together. Just to know so that we can start collecting money for it and start working on marketing it. I'd be interested what the other committee people, what road we should take? What's the best path? Well, Michelle, I'm going to respond to you. What you presented is true of GDAC's thinking at the same time we have at least one member in addition to Michelle who has an interest in working with a project to generate private revenues. However, what I think I'm concerned about mostly at this point is the process. There should be a process by which Jessica's office and she has the director for economic development overseer for the public art committee would reach out to the greater dead and arts council to explore the possibilities. And I shared that in our last GDAC board meeting. I mentioned it to Jessica today that I thought a next meeting to discuss this private support would be necessary based on the comments that Michelle made in our last couple of meetings. So I am still open to that. However, if there are other mechanisms for generating revenue, I certainly would not want to stand in the way. I think it's a very solid project that has many veins that could reach out into the city and GDAC certainly intends to be a part of it as it's written in that application. So what I am just seeking in general is a process by which the office of economic development works with the greater dead and arts council leadership to discuss the possibilities. And we're not posted to discuss this or anything, so at this point I'm not going to respond or give any details on what work that we've done or what we're researching or looking into or possibilities. We'll have to post this and discuss it at the meeting. I also was wondering if we could put something on a future agenda, whether or not it's July. I know in the past there have been several times where we have talked about discussing in the future some sort of a plan for temporary public art and seeing as next year's hot funds are going to be a lot significantly smaller. It seems like a good opportunity to discuss what a temporary public art program would look like and how we could implement it. Anything else? Thanks everyone. Thank you, Jessica. Thank you, Monet. Thank you.
Agenda
3 pages
City of Denton City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Art Committee Monday, June 22, 2020 3:00 PM Council Work Session Room SPECIAL CALLED MEETING Note: Chair Monet Franklin, Vice Chair Michelle Lynn, and Members Nic Bagherpour, Meredith Buie, Alicia Eggert, Jodi Ismert, Fred Nichelson, Terry Nobles, Ed Steele, and Georgina Ngozi (Ex-Officio) will be participating in the meeting via video/teleconference. REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC ART COMMITTEE Due to COVID-19 precautions, members of the public will not be able to attend the June 22, 2020, Public Art Committee meeting in-person. To accommodate and receive input on agenda items, citizens will be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • Virtual White Card – On June 18, 2020, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to members of the Public Art Committee and recorded by the Secretary. Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the mee…

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