WEBVTT 00:00:00.000 --> 00:00:08.920 Good afternoon. This is a special called meeting of the on oversight committee for the city 00:00:08.920 --> 00:00:22.040 of Denton. We have a quorum present this afternoon. It is 1204 PM on November 5th. And we'll begin 00:00:22.040 --> 00:00:29.320 with consideration of item A, which is approval of consideration of approval of the minutes 00:00:29.320 --> 00:00:41.120 from the July 23rd, 2020 meeting. Is there any comments or questions on the meeting minutes? 00:00:41.120 --> 00:00:45.000 Hearing none, can I get a motion and a second to approve? 00:00:45.000 --> 00:00:52.480 So moved. Tim Crouch is recognized as making a motion. 00:00:52.480 --> 00:00:57.440 Second. Second from Randy Robinson. Any additional 00:00:57.440 --> 00:01:04.160 discussion? All in favor of approving the minutes as presented, please signify by raising 00:01:04.160 --> 00:01:16.200 your right hand. All opposed? Same sign. Motion carries. Moving on to item B, receive a report 00:01:16.200 --> 00:01:21.880 and hold discussion and give staff direction regarding the general obligation funded capital 00:01:21.880 --> 00:01:30.120 projects. I will turn that over to David or to Casey. I'm not sure who took the lead on 00:01:30.120 --> 00:01:34.760 that. Cassie will take it from here. All right. Go ahead, Cassie. 00:01:34.760 --> 00:01:40.960 We have a presentation. Parks will be presenting capital projects. We'll be presenting and 00:01:40.960 --> 00:01:46.920 then facilities to give you an update of all of the GEO funded projects. So with that, 00:01:46.920 --> 00:02:03.680 I'll turn it over to Gary. Okay. Can everybody see that? My name is Gary 00:02:03.680 --> 00:02:07.600 Packen, director of parks and recreation. We also have Drew Huffman, assistant director 00:02:07.600 --> 00:02:13.080 of park maintenance and park planning is on the phone as well. So he may jump in as we 00:02:13.080 --> 00:02:22.040 move along. Update proposition for 2014 bond election program. The playground replacement 00:02:22.040 --> 00:02:27.480 plan and program is just about completed. The last playground that was part of the original 00:02:27.480 --> 00:02:33.560 plan is under construction as we speak over at McKenna. So you can see that activity going 00:02:33.560 --> 00:02:38.680 on. We did have a balance in that account. And last meeting, we requested that to be 00:02:38.680 --> 00:02:44.500 moved to Joe Skiles and update a playground at that location. That is going to be going 00:02:44.500 --> 00:02:49.720 to city council here fairly soon. So that'll be under construction this winter and that'll 00:02:49.720 --> 00:02:57.040 close out that project. Park improvements. These were completed already. This was at 00:02:57.040 --> 00:03:02.160 Lake Forest and Milam park. We had a pavilion and basketball court completed over there. 00:03:02.160 --> 00:03:10.720 That was done probably about a year, two years ago. South lakes tennis courts. We had designed 00:03:10.720 --> 00:03:15.200 these in house and we need to do some additional design work. So we are going through the process 00:03:15.200 --> 00:03:21.440 of hiring a firm to help complete that design work. We had a kickoff meeting about a week 00:03:21.440 --> 00:03:27.480 and a half ago with that firm. We are planning to put in two additional tennis courts where 00:03:27.480 --> 00:03:33.480 the star is with lights and then an alternate which was not part of the bond program. We 00:03:33.480 --> 00:03:40.560 put lights on the existing two tennis courts. So all four courts would have lights and then 00:03:40.560 --> 00:03:47.200 we'll resurface that court when the other courts are built as well. And completion on 00:03:47.200 --> 00:03:54.360 that is probably September of '21. Property acquisition. We presented to council back 00:03:54.360 --> 00:04:01.880 on August 25th a litany of properties that we're looking at. We've narrowed it down specifically 00:04:01.880 --> 00:04:10.480 for this funding to three or four properties. Primarily between 377, I guess I'd say east 00:04:10.480 --> 00:04:19.360 of 377 for a future library and a park. We're trying to cohabitate those two facilities. 00:04:19.360 --> 00:04:24.880 So real estate is working right now to identify and negotiate land in those areas. There's 00:04:24.880 --> 00:04:30.560 a lot of development going on there. So we're scrambling to make sure that we can find adequate 00:04:30.560 --> 00:04:38.280 land for the library's relocation. That would be the south library. Southwest Park master 00:04:38.280 --> 00:04:43.480 plan design. This started late summer. We do have a focus group of community members, 00:04:43.480 --> 00:04:49.480 about 25 people that are helping us with that process. We have another public meeting scheduled 00:04:49.480 --> 00:04:55.120 for next Thursday evening at 6 p.m. This is to gather feedback and input from all the 00:04:55.120 --> 00:05:01.520 users in the community for what that master plan will outline. It will be more of a bubble 00:05:01.520 --> 00:05:06.240 concept drawing. When it's completed it will not have construction drawings at this point 00:05:06.240 --> 00:05:12.040 in time. Obviously this is just for the planning purposes. We do not have funding for any construction 00:05:12.040 --> 00:05:22.440 as well. But this should be wrapped up probably late spring of next calendar year. Spray ground 00:05:22.440 --> 00:05:28.800 was completed. Unfortunately we did not open it this summer due to COVID-19 but it is ready 00:05:28.800 --> 00:05:37.560 to go for next spring. Trail system expansion. This is the trail basically starting at North 00:05:37.560 --> 00:05:43.640 Lakes where the dog park is. It goes up near the animal shelter. It goes across 377 all 00:05:43.640 --> 00:05:49.520 the way up to North Point Park and then over to Evers. This is completed. It's heavily 00:05:49.520 --> 00:05:54.000 used especially the section around the dog park and that's the images you see here is 00:05:54.000 --> 00:05:58.920 in that area in North Lakes Park. We've been working on our parks and recreation master 00:05:58.920 --> 00:06:03.520 plan that outlines trails throughout the entire community and this would be a major tie-in 00:06:03.520 --> 00:06:13.680 to that planning effort. Tennis construction phase one Pro Shop is done. This was actually 00:06:13.680 --> 00:06:18.760 slated to be completed in January of 2021 and it was actually completed a few months 00:06:18.760 --> 00:06:23.480 ahead of time. So thank you to our facilities group for managing that project. If you haven't 00:06:23.480 --> 00:06:28.680 had a chance to see it take a drive by. If you're interested in going through the building 00:06:28.680 --> 00:06:32.720 we can definitely get you in there. But here's some images of what it looks like now. We 00:06:32.720 --> 00:06:37.800 have a general open area. We'll eventually have some furniture in there and a check-in 00:06:37.800 --> 00:06:43.560 desk for staff, a few offices, a meeting room, and then some storage and then we've upgraded 00:06:43.560 --> 00:06:49.760 all the restrooms and showers in that facility as well. So when the courts are done and we 00:06:49.760 --> 00:06:58.120 open or we reopen we're ready to go. As for the courts we've been working on some permitting 00:06:58.120 --> 00:07:04.560 and design challenges and opportunities so we're hoping that we can get out the bid before 00:07:04.560 --> 00:07:10.780 the end of the year for the courts itself. We have been reaching out to potential contractors 00:07:10.780 --> 00:07:16.360 letting them know that's coming so we have good bids. So that's in the works and staff's 00:07:16.360 --> 00:07:22.720 working diligently to get that out on the street. We did get some USTA grants from the state 00:07:22.720 --> 00:07:28.160 of Texas as well as national. It wasn't as much as we had hoped but I think COVID caused 00:07:28.160 --> 00:07:37.160 some changes in regards to the grant funding that's available but we did get $40,000. Water 00:07:37.160 --> 00:07:41.840 work parks addition this is completed and this was obviously used this summer before 00:07:41.840 --> 00:07:51.040 last. This did not open again this summer as well because of COVID. Vela Athletic Complex 00:07:51.040 --> 00:07:57.600 was completed. We had a grand opening on August of 2019. We've been utilizing the facility. 00:07:57.600 --> 00:08:02.320 We did have some additional funding in the project account and we've been working with 00:08:02.320 --> 00:08:08.840 the Public Art Committee on a sculpture for that facility. We talked briefly about this 00:08:08.840 --> 00:08:13.760 I believe at our last meeting. We did put up an entry sign which you can see here G-Roll 00:08:13.760 --> 00:08:19.180 and Vela Athletic Complex welcoming people into that facility and then as you're walking 00:08:19.180 --> 00:08:25.900 through this archway you'll see the sculpture in the background just in front of the playground 00:08:25.900 --> 00:08:34.740 structure. The total project is $101,000. We moved $65,000 from the project from Vela 00:08:34.740 --> 00:08:38.840 over to that. We did take it to the Public Art Committee and they approved that and we're 00:08:38.840 --> 00:08:44.920 working to take that to City Council hopefully in early December and get this under production. 00:08:44.920 --> 00:08:51.000 Then working with the Vela family they wanted something that tied Dr. Vela's love for soccer 00:08:51.000 --> 00:08:58.600 and his UNT experience with biology and the artist took basically the outline of a soccer 00:08:58.600 --> 00:09:04.280 ball and put the molecules or the stainless steel spheres on the inside of it and I think 00:09:04.280 --> 00:09:09.320 they did a really good job. There's a star in the middle for the Texas star. They designed 00:09:09.320 --> 00:09:15.260 it so it couldn't be climbed and we're looking to maybe even put some decorative pots around 00:09:15.260 --> 00:09:22.920 the base of it for landscaping as well to soften it up a little bit. So that should 00:09:22.920 --> 00:09:31.040 be completed by July. This is what it looks like in theory with Photoshop where the existing 00:09:31.040 --> 00:09:36.560 foundation is already there and then as you walk into the facility this will be the first 00:09:36.560 --> 00:09:45.040 thing that greets you. And here's another angle. This was before we put the Archway 00:09:45.040 --> 00:09:52.440 sign in there which was installed last week. Lake Forest Park, we spent a lot of time on 00:09:52.440 --> 00:09:59.400 design and permitting. This is actually going out to bid I think next week and it should 00:09:59.400 --> 00:10:05.160 be completed probably early 2022. This is the first dredging project that Drew and I 00:10:05.160 --> 00:10:11.800 have worked on since being with Parks. So the neighbors next to the park are very interested 00:10:11.800 --> 00:10:17.840 in seeing this happen. Drew's been working hard to keep them up to speed on that project. 00:10:17.840 --> 00:10:22.520 This includes some rehabilitation to the dam and then dredging of the pond. The pond will 00:10:22.520 --> 00:10:28.400 be dredged or be drained and the fish will be relocated. Drew, do you have anything to 00:10:28.400 --> 00:10:42.280 add to that? Maybe not. Okay, just moving along. 2019 bond election program, we had 00:10:42.280 --> 00:10:47.640 five million dollars that was approved in November of 2019. Originally it was slated 00:10:47.640 --> 00:10:53.760 to be scheduled for 21-22 and 23-24. With the amount of activity of development going 00:10:53.760 --> 00:10:59.080 on at Denton, we have discussed with finance the opportunity if we could find the land 00:10:59.080 --> 00:11:05.480 sooner that that could be moved up. So David Gaines has given us the go-ahead to move forward 00:11:05.480 --> 00:11:11.200 with researching that. So we're actively looking to utilize that funding for land acquisition 00:11:11.200 --> 00:11:16.680 before it's purchased privately and redeveloped so we can assure that we have park space for 00:11:16.680 --> 00:11:25.240 the next generation of Dentonites. And with that, I'll open for any questions you have 00:11:25.240 --> 00:11:34.400 on any of those projects. I don't have a question on those projects, but I'm just wondering 00:11:34.400 --> 00:11:44.600 about the impact on the department of COVID and limitations that's placed on your ability 00:11:44.600 --> 00:11:52.840 to deliver services. I'm sorry, Mr. Crouch, could you say that one more time? Just what's 00:11:52.840 --> 00:12:00.480 the impact been on your department of COVID and the ability to provide services in parks 00:12:00.480 --> 00:12:06.040 and recreation? That's a great question. It's been very challenging. We really have kind 00:12:06.040 --> 00:12:10.380 of almost like a dual personality department at this point in time. Our park maintenance 00:12:10.380 --> 00:12:16.360 staff and our parks have been busier, more busier than ever. We have not slowed down 00:12:16.360 --> 00:12:23.560 from that perspective. Add in rain that we had in the spring when we obviously froze 00:12:23.560 --> 00:12:29.240 budgets so we stopped hiring staff. So with the demand, service level demand from the 00:12:29.240 --> 00:12:33.600 community and having those expectations with so many people in the parks, we had to work 00:12:33.600 --> 00:12:40.360 diligently to keep up with that. So it was a challenge this summer for sure. Recreation 00:12:40.360 --> 00:12:46.200 inside, all our buildings were closed, but they had to basically reinvent themselves 00:12:46.200 --> 00:12:52.680 and provide virtual programming. And then we also shifted to other areas of need. We 00:12:52.680 --> 00:13:01.840 helped support the local food bank in delivering food and packaging food for the community. 00:13:01.840 --> 00:13:07.720 And we also supported the operations of the civic center pool for people to go in and 00:13:07.720 --> 00:13:13.920 take showers. So we operated that as well as at the same time operating and developing 00:13:13.920 --> 00:13:20.320 virtual programs. So it was a very challenging year. Staff is looking forward to reopening 00:13:20.320 --> 00:13:26.440 their buildings as much as they can. We've slowly started reopening. MLK was opened up 00:13:26.440 --> 00:13:33.080 just after Labor Day. We are starting to do more and more programming as it permits. We 00:13:33.080 --> 00:13:38.620 are looking to potentially open up the senior center for extreme limited programming three 00:13:38.620 --> 00:13:44.680 days a week from roughly eight to noon, eight to one. And that would be limited participation 00:13:44.680 --> 00:13:50.980 and registration required as well. Because our seniors are asking for those social type 00:13:50.980 --> 00:13:59.560 activities to get out and see some of their friends too. So we're slowly opening our programs. 00:13:59.560 --> 00:14:05.520 And it's been a big challenge throughout the entire year for sure, as it has been for everybody. 00:14:05.520 --> 00:14:14.120 Thank you. Gary, is the American Legion Center part of your parks program or is that a separate 00:14:14.120 --> 00:14:19.320 program? It is part of the parks program. Facilities is helping manage the construction 00:14:19.320 --> 00:14:29.120 of that. We've had some delays and working through the contractor to get them off center. 00:14:29.120 --> 00:14:35.340 We're not happy with the current performance. I drove by there the other day and I could 00:14:35.340 --> 00:14:42.760 tell that that project wasn't going well. Yep. All right. Any other questions or comments 00:14:42.760 --> 00:14:52.960 for Gary? All right. Seeing none, there's no decisions being asked for. This is just 00:14:52.960 --> 00:15:00.640 a straight update, correct? Right. Okay. All right. Moving on to item C, receive a report, 00:15:00.640 --> 00:15:06.400 hold discussion, give staff direction regarding allocation of project funds. We have we have 00:15:06.400 --> 00:15:15.440 two more presentations under item B. Oh, my apologies. All right. I'm sorry. Becky Devaney, 00:15:15.440 --> 00:15:22.400 our city engineer is going to present on the status of the capital projects. 00:15:22.400 --> 00:15:32.160 Good afternoon. Cassie and I are going to be presenting this presentation together. 00:15:32.160 --> 00:15:36.680 So I'm going to get it kicked off and then I'll switch over to her on a couple of different 00:15:36.680 --> 00:15:41.440 slides and then she'll switch back to me. So it'll be kind of a back and forth between 00:15:41.440 --> 00:16:03.440 the two of us. So let's get started. All right. Can you all see the presentation? 00:16:03.440 --> 00:16:28.520 No, we don't see it, Becky. Okay. Well, let's go back. You're going to have to help me because 00:16:28.520 --> 00:16:52.080 it's not. All right. Thank you, Nick. It's my honor to be here today to talk to you about 00:16:52.080 --> 00:16:57.440 the capital projects update. I'd like to start off with going over some different items we're 00:16:57.440 --> 00:17:01.760 going to cover today. First of all, I'm going to walk you through some organizational changes 00:17:01.760 --> 00:17:07.720 we've made some recent process improvements and communication enhancements in our department, 00:17:07.720 --> 00:17:16.040 along with providing you the 2012 2014 and 2019 bond program updates and work through 00:17:16.040 --> 00:17:24.400 some next steps. And then if you have any questions, we will be ready to answer those. 00:17:24.400 --> 00:17:28.440 So first of all, for those of you who I haven't had the opportunity to meet, my name is Becky 00:17:28.440 --> 00:17:33.680 Divini and I am the new director of capital projects and city engineer for the city. And 00:17:33.680 --> 00:17:38.360 the engineering department and capital projects department has been reorganized into three 00:17:38.360 --> 00:17:44.560 specific divisions. For those of you who may not be aware, over the course of the summer 00:17:44.560 --> 00:17:50.120 months, we had a consultant plant Moran come in and do an evaluation of the department 00:17:50.120 --> 00:17:54.680 and they made recommendations and some of those I will share with you briefly in a few 00:17:54.680 --> 00:18:00.160 minutes, but basically one of the major recommendations they made is to develop our department into 00:18:00.160 --> 00:18:05.360 three specific divisions. And you can see those here on the screen. And the first division 00:18:05.360 --> 00:18:10.760 is the engineering division. Currently the deputy city engineer position is vacant. And 00:18:10.760 --> 00:18:16.560 we have that posted on our website. The part of the engineering division and the deputy 00:18:16.560 --> 00:18:22.480 city engineer's role will also be to be responsible for all of the traffic engineering folks. 00:18:22.480 --> 00:18:27.520 That includes our traffic, city traffic engineer, along with several of his staff members, and 00:18:27.520 --> 00:18:33.560 then also an overall engineering design team that includes our CAD technician, engineering 00:18:33.560 --> 00:18:40.340 technician designers, along with our in-house engineers and also our stormwater engineers. 00:18:40.340 --> 00:18:44.800 So that function really is the day-to-day operations from an engineering perspective, 00:18:44.800 --> 00:18:51.280 whether it be traffic, stormwater, or water/wastewater engineering design, along with an emphasis 00:18:51.280 --> 00:18:57.360 of helping when is necessary for any of the development-related projects and questions 00:18:57.360 --> 00:19:01.400 that come up. The second division is the capital project 00:19:01.400 --> 00:19:06.320 delivery division. That is being headed up by Rachel Wood, who is our deputy director 00:19:06.320 --> 00:19:12.640 of capital projects. And she currently has six project managers on her team with two 00:19:12.640 --> 00:19:17.620 positions that we'll be looking to fill in the near future based on need. And so she 00:19:17.620 --> 00:19:22.480 is responsible for the capital project delivery. And then our third division is the public 00:19:22.480 --> 00:19:27.080 works inspection division, which is currently being led by Rob Plato, who is our public 00:19:27.080 --> 00:19:33.120 works inspection supervisor. And he has 11 public works inspectors. Those individuals 00:19:33.120 --> 00:19:41.560 do right-of-way permits. They also perform inspections on capital projects and development-related 00:19:41.560 --> 00:19:45.960 projects. So just so you can understand, those are really the three specific divisions of 00:19:45.960 --> 00:19:51.360 our overall department. And I look forward to taking any questions from you on that at 00:19:51.360 --> 00:19:56.120 the end of the presentation. Moving through the organizational changes, 00:19:56.120 --> 00:20:01.900 from Plant Moran's report, along with some of the evaluation that our team has done, 00:20:01.900 --> 00:20:05.780 there are specific process improvements that we are working for. And I'm happy to announce 00:20:05.780 --> 00:20:10.440 that some of these are already in the works. The first process improvement was to develop 00:20:10.440 --> 00:20:17.080 a consistent project methodology and management methodology, including all stages of a project, 00:20:17.080 --> 00:20:22.360 including schedules and terminology. Our goal is to provide different terminology, whether 00:20:22.360 --> 00:20:29.560 it's a projects and initiation phase, design phase, construction phase, bid and award phase, 00:20:29.560 --> 00:20:34.800 or even in closeout phase, so that we have consistent terminology and methodology that's 00:20:34.800 --> 00:20:39.720 used. And with doing this, we are working on the development and implementation of the 00:20:39.720 --> 00:20:45.280 new project manager manual. And we have a consultant that is on board that is working 00:20:45.280 --> 00:20:51.360 through that phase to update a manual that was put together back in 2017 and bring it 00:20:51.360 --> 00:20:57.120 up to the current standard of the different processes and procedures of our department. 00:20:57.120 --> 00:21:02.200 And the second item is the selection and implementation of the project management software. And we 00:21:02.200 --> 00:21:07.840 have selected a software of which we feel like is going to be beneficial to the department. 00:21:07.840 --> 00:21:13.120 It's going to allow us to house all of our information and have all the information from 00:21:13.120 --> 00:21:18.400 our financial resources all the way through anything that would be a part of a construction 00:21:18.400 --> 00:21:24.040 related project request for information, really kind of that one stop shop where all the information 00:21:24.040 --> 00:21:31.560 can be housed from any type of phase of a project. The next item that we have gone through 00:21:31.560 --> 00:21:38.540 the process of is implementing the 5% contingency on construction contracts for change orders. 00:21:38.540 --> 00:21:43.120 So that's recently something that we brought forward to council. And basically what that 00:21:43.120 --> 00:21:49.520 does is allows the contract to have an additional 5% contingency and put on that so that we 00:21:49.520 --> 00:21:56.000 can authorize changes that need to be made that come up throughout the project. And finally, 00:21:56.000 --> 00:22:01.900 the implementation of the change board. The change board idea came up from several of 00:22:01.900 --> 00:22:06.800 the project managers and was executed through the deputy director Rachel Wood. And really 00:22:06.800 --> 00:22:13.240 what happens with that is we meet once monthly with individuals from our finance team and 00:22:13.240 --> 00:22:19.360 from our purchasing team and several other departments throughout our city. And we go 00:22:19.360 --> 00:22:24.440 through any changes that are related to projects, whether it be a change for a design amendment 00:22:24.440 --> 00:22:30.280 on a contract or a change specific to something that comes from a construction contract. It 00:22:30.280 --> 00:22:35.360 gives us an opportunity to evaluate the three important items of any project, which are 00:22:35.360 --> 00:22:40.200 the scope, schedule, and budget. And it gives the project managers an opportunity for once 00:22:40.200 --> 00:22:44.620 a month or as needed. The meeting obviously can happen more often, but right now they're 00:22:44.620 --> 00:22:48.640 currently scheduled once a month to go through and have them an opportunity to bring those 00:22:48.640 --> 00:22:53.600 items forward. And from there, if needed, then those items are brought to council if 00:22:53.600 --> 00:23:02.360 they're over the 5% contingency and the $50,000 allowable. The next process improvement is 00:23:02.360 --> 00:23:08.480 working through this detailed work plan. And this is really based on categories of improvement. 00:23:08.480 --> 00:23:13.360 The specific categories I'll mention just to kind of give you an idea. We're working 00:23:13.360 --> 00:23:20.160 through work plans for sidewalks, street lighting, bike lanes. And those are just a few of the 00:23:20.160 --> 00:23:25.920 ideas that will include our capital improvement plan, any bond-funded project, really kind 00:23:25.920 --> 00:23:31.200 of that standard operating, and then also the maintenance projects. A lot of those are 00:23:31.200 --> 00:23:35.680 roadways specific. And we're working with all the partners and stakeholders, including 00:23:35.680 --> 00:23:39.800 our streets and drainage department, too, on those, along with our traffic engineering 00:23:39.800 --> 00:23:47.420 department or division. So we're really excited about this because it gives us an idea how 00:23:47.420 --> 00:23:52.340 to move forward. It gives us specific projects that we can work through and execute, similar 00:23:52.340 --> 00:23:57.960 to how you see the spawn program being executed. And the other thing that we have done is implemented 00:23:57.960 --> 00:24:03.880 an internal coordination meeting to discuss project health on all projects. And then we're 00:24:03.880 --> 00:24:09.440 working on linking the project manager performance reviews to project delivery through the individual 00:24:09.440 --> 00:24:15.000 development plans for each one of the project managers. And this helps them with evaluating 00:24:15.000 --> 00:24:20.280 each project from a scope, schedule, or budget standpoint. When there's a change in any of 00:24:20.280 --> 00:24:25.200 those three particular items, they obviously have an impact on each other. So we're working 00:24:25.200 --> 00:24:31.160 through that with our human resources department. And I guess the third big bullet item that 00:24:31.160 --> 00:24:36.400 we work through on our process improvements is refining the project budgets, what we call 00:24:36.400 --> 00:24:43.160 estimates at completion. We have worked through with our finance friends an internal review, 00:24:43.160 --> 00:24:47.480 and we're working through each phase of those projects. I mentioned terminology, and that's 00:24:47.480 --> 00:24:52.680 kind of where we're working through that initiation phase, design phase, and then seeing all the 00:24:52.680 --> 00:24:56.800 different phases of a project, along with the funding that's associated with each one 00:24:56.800 --> 00:25:02.200 of those. And they've built this massive spreadsheet that's really a helpful tool that helps look 00:25:02.200 --> 00:25:07.920 through all of the funding resources also, whether they be external or funding from one 00:25:07.920 --> 00:25:13.480 of the stakeholders, i.e. water, wastewater, or even for that matter, the VOD program. 00:25:13.480 --> 00:25:19.060 I also will mention to you that we currently have an RFQ on the street that is we're looking 00:25:19.060 --> 00:25:24.280 forward to having an outside resource come in and associate the factoring and factoring 00:25:24.280 --> 00:25:31.240 in the market costs in comparison to our EAC. So we're going to do a deep dive and review 00:25:31.240 --> 00:25:36.760 those estimate and completions that have been put forward to date and review those in comparison 00:25:36.760 --> 00:25:41.520 to really what the market is seeing, to see if we have any inconsistencies. They'll also 00:25:41.520 --> 00:25:47.240 be providing kind of a standard form of how to put together those estimate and completions, 00:25:47.240 --> 00:25:52.400 and also be working through training our staff. And with that, I'm going to turn it over to 00:25:52.400 --> 00:25:56.880 Cassie so that she can walk through her portion of the presentation. 00:25:56.880 --> 00:26:03.940 Thanks, Becky. So just like capital projects went through an organizational change, finance 00:26:03.940 --> 00:26:09.680 has also done the same thing with the emphasis on capital project delivery. We've created 00:26:09.680 --> 00:26:16.040 a separate team for our CIP and utilities within our budget office that's really going 00:26:16.040 --> 00:26:22.880 to help focus our efforts with capital projects and utilities to get their projects completed 00:26:22.880 --> 00:26:29.600 and make sure we're providing financial reporting and things like that for our capital projects 00:26:29.600 --> 00:26:36.600 and utilities division. Next slide. 00:26:36.600 --> 00:26:41.560 So some of the process improvements that we are, finance is currently undergoing. We're 00:26:41.560 --> 00:26:46.640 working closely with capital projects from the beginning of the project all the way to 00:26:46.640 --> 00:26:53.240 close out. We've had several roles change and we're defining those roles and who does 00:26:53.240 --> 00:26:59.720 what between finance and capital projects. Like I mentioned, the dedicated team within 00:26:59.720 --> 00:27:06.460 budget to focus on capital and utilities, as well as trying to improve the transparency 00:27:06.460 --> 00:27:12.640 and accessibility of our financial data. We're also, Becky mentioned our spreadsheet, 00:27:12.640 --> 00:27:16.760 we're trying to clarify our project funding and make sure that everyone understands where 00:27:16.760 --> 00:27:25.160 the funding is coming from, the current funding as well as the future funding. 00:27:25.160 --> 00:27:33.960 All righty. Thank you, Cassie. The next thing that I wanted to mention to all of you is 00:27:33.960 --> 00:27:39.240 some of the communication enhancements that the department has gone through. We really 00:27:39.240 --> 00:27:44.640 are working on a renewed focus for the responsiveness to the city council and the citizens. We have 00:27:44.640 --> 00:27:50.880 staff that's specifically assigned to monitor and ensure timely responses to requests, and 00:27:50.880 --> 00:27:56.440 we've also developed a dashboard where we can review those requests and those are monitored 00:27:56.440 --> 00:28:02.160 through any request that comes in from city council, a citizen, or even an engaged in 00:28:02.160 --> 00:28:06.080 request. The next item that we're working on currently 00:28:06.080 --> 00:28:11.440 is an interactive map of all the capital projects. This will depict not only the projects that 00:28:11.440 --> 00:28:15.660 are currently under construction, but the projects that are funded currently and that 00:28:15.660 --> 00:28:22.200 are in design, and it will serve as a live update and really a companion to that construction 00:28:22.200 --> 00:28:27.240 guide that's mailed out twice a year. The other item for communication enhancements 00:28:27.240 --> 00:28:33.480 is the quarterly capital project updates. Those of you may be aware, we made an update 00:28:33.480 --> 00:28:40.340 on October 27th to the city council, and then really these are regular updates that we'll 00:28:40.340 --> 00:28:45.720 be doing quarterly and really walking through all of the different projects that capital 00:28:45.720 --> 00:28:51.840 projects is delivering, and this will allow us to have regular meetings. We also will 00:28:51.840 --> 00:28:56.520 have regular status updates on any key project at any time that those are necessary. 00:28:56.520 --> 00:29:03.000 I'm going to turn it back over to Cassie to be able to go through the street improvement 00:29:03.000 --> 00:29:09.000 bond program. So for the bond funding of the street improvement 00:29:09.000 --> 00:29:15.000 specifically, we've divided the charts between the 2012 and '14 bond program and then the 00:29:15.000 --> 00:29:21.520 2019 bond program that you see on the right. The pie charts at the bottom of the screen 00:29:21.520 --> 00:29:28.560 show the funding completion percentages, only that's not the project completion, it's just 00:29:28.560 --> 00:29:37.120 funding completion. So of the 101 million that was issued between 00:29:37.120 --> 00:29:44.000 CEOs and GOs for the 2012 and 2014, we're currently at 58% of that funding that's been 00:29:44.000 --> 00:29:50.860 expensed or yes, I'm sorry, that's been expensed. The 2019 bond program, obviously we've just 00:29:50.860 --> 00:29:58.160 started that. There was 154 million for streets that was approved and we have issued 9.1 to 00:29:58.160 --> 00:30:05.520 date, and we will be issuing the 8.9 million of CEOs that was previously approved this fiscal 00:30:05.520 --> 00:30:14.000 year. And with that, I'll turn it back over to Becky. 00:30:14.000 --> 00:30:19.360 Thank you, Cassie. I'm now going to walk through the street reconstruction. I wanted to provide 00:30:19.360 --> 00:30:23.640 this to you in a little bit different graphic than maybe you've seen before. This really 00:30:23.640 --> 00:30:29.920 is in coordination with those different terminology and phases of a project. You can see the design 00:30:29.920 --> 00:30:36.080 initiation phase, the bid award phase, construction phase. And so just really wanting everybody 00:30:36.080 --> 00:30:41.240 to start thinking in those terms. So for a brief overview for the 2012 street 00:30:41.240 --> 00:30:47.340 bond program, there's currently 20 segments that are in the design and initiation phase. 00:30:47.340 --> 00:30:54.860 There are 17 that are in the bid award phase, 21 that are in construction, 158 that have 00:30:54.860 --> 00:31:01.780 been completed total, and a total of 216 streets. You will notice down here on the bottom that 00:31:01.780 --> 00:31:07.220 you see two segments that have been moved to the 2019 bond program. That's similar for 00:31:07.220 --> 00:31:12.120 also the 2014 bond program, as you can see the number three over here. Really the idea 00:31:12.120 --> 00:31:17.560 with that was to take those segments and put them in the 2019 bond program to provide this 00:31:17.560 --> 00:31:25.640 more holistic neighborhood approach. Our goal is really to work toward this neighborhood 00:31:25.640 --> 00:31:30.360 approach where we would go into a neighborhood, make the improvements that are necessary from 00:31:30.360 --> 00:31:35.640 a street perspective, also a water waste water perspective, and then are able to leave that 00:31:35.640 --> 00:31:43.440 neighborhood and not have to go back for a time. And I will tell you on the 2014, similarly, 00:31:43.440 --> 00:31:49.680 you can see where there's 31 segments that are in the design initiation phase, 29 that 00:31:49.680 --> 00:31:57.000 are in the bid award phase, 22 currently in construction, and there's been 145 completed 00:31:57.000 --> 00:32:07.120 to date, and then we have a total of 227 that you can see in this overall package. So now 00:32:07.120 --> 00:32:12.860 I'm going to walk through each one of the different bond propositions and also the year 00:32:12.860 --> 00:32:18.360 of the bond and kind of give you a brief overview. What I will show you is there's three really 00:32:18.360 --> 00:32:22.440 important parts of any project. You probably heard me mention this a little bit earlier. 00:32:22.440 --> 00:32:28.320 Scope, schedule, and budget are critical to every project that the capital projects department 00:32:28.320 --> 00:32:33.880 are going to execute. If the scope has any kind of change, that can obviously impact 00:32:33.880 --> 00:32:39.680 the schedule, which also if the scope changes or the schedule changes, it can impact the 00:32:39.680 --> 00:32:45.960 budget. So those three items are really independent or dependent on each other. And so I wanted 00:32:45.960 --> 00:32:49.840 to make sure you all understood that this is really the way that we'd like to work to 00:32:49.840 --> 00:32:56.080 approach these with you. First of all, anything that you see in green we're comfortable with 00:32:56.080 --> 00:33:00.560 and it's really moving in the right direction. If there's something that's listed in yellow, 00:33:00.560 --> 00:33:05.240 that's simply from the standpoint that we want you to be kind of aware of something 00:33:05.240 --> 00:33:09.680 that's going on with that overall project. For the McKinney Quiet Zone, which is the 00:33:09.680 --> 00:33:14.600 first one that I will cover, that project we have the schedule yellow and the budget 00:33:14.600 --> 00:33:20.120 yellow. That project we're currently working on. We've been working with the UPRR and we're 00:33:20.120 --> 00:33:25.400 currently moving through and getting that project executed. And so it also coordinates 00:33:25.400 --> 00:33:29.780 with the downtown storm sewer project. So that took a little bit longer to execute than 00:33:29.780 --> 00:33:35.520 was originally anticipated, but we're looking forward with moving through on that project. 00:33:35.520 --> 00:33:40.680 The street bundle in-house design that you see, you see a yellow on the schedule for 00:33:40.680 --> 00:33:45.780 that project. That project has a yellow shown simply from the standpoint that I wanted to 00:33:45.780 --> 00:33:51.760 let you know that with that project being moved to in-house design, that does slow it 00:33:51.760 --> 00:33:57.760 down a little bit and it will take a little bit longer to get executed. The Bonnie Bray 00:33:57.760 --> 00:34:02.760 Phase 4B, I'm going to hold off because I have a couple of slides later that'll go through 00:34:02.760 --> 00:34:08.640 the overall Bonnie Bray project. Similarly with the Hickory Creek Road Phase 2, I also 00:34:08.640 --> 00:34:13.600 have a slide to walk through that. So I'll walk through all the phases of Hickory Creek. 00:34:13.600 --> 00:34:20.120 On the Moore Street project, that project currently I have shown as schedule yellow 00:34:20.120 --> 00:34:26.960 and budget yellow. And really just that was put on hold and while staff kind of identifies 00:34:26.960 --> 00:34:32.160 the funding sources and the partners for the project. The funding was being utilized for 00:34:32.160 --> 00:34:36.520 the West Hickory Street project and we're evaluating this project overall and trying 00:34:36.520 --> 00:34:41.880 to make the best decision as to how to move forward. Currently it's not determined that 00:34:41.880 --> 00:34:45.640 this is really something that needs to be moved forward with and we're looking through 00:34:45.640 --> 00:34:49.720 if there's some minor maintenance that can be done to this roadway. So understand that 00:34:49.720 --> 00:34:55.960 we're evaluating that overall scope, which then directly impacts that schedule and budget. 00:34:55.960 --> 00:35:00.960 The Street Rehabilitation Project, I have shown as yellow for schedule and budget. That's 00:35:00.960 --> 00:35:06.640 simply because that project is currently bidding. And due to that fact, we have an estimate 00:35:06.640 --> 00:35:14.000 at completion and an anticipated construction cost. But until we receive bids on that project, 00:35:14.000 --> 00:35:20.600 it's difficult to tell exactly how that project will come in on budget. And then we're also, 00:35:20.600 --> 00:35:25.480 it has taken a few months longer than what was originally anticipated to move that project 00:35:25.480 --> 00:35:29.800 to the phase that it's currently in, but we're happy to say that it is moving through the 00:35:29.800 --> 00:35:36.680 bid phase at this time. The Roodale Extension at Mingo, you see that all three, the scope, 00:35:36.680 --> 00:35:41.640 schedule and budget is yellow. The reason why that is, we are evaluating that project 00:35:41.640 --> 00:35:47.160 along with Mingo itself, Bell Avenue, and a lot of other projects that are happening 00:35:47.160 --> 00:35:54.240 kind of in that TWU area. So much like I mentioned the neighborhood approach for the bond program, 00:35:54.240 --> 00:36:00.400 this is similar in the Roodale project that we're looking at it from an overall TWU perspective. 00:36:00.400 --> 00:36:05.520 There's several projects that are happening in this area from a water/wastewater perspective, 00:36:05.520 --> 00:36:10.440 also a drainage perspective. We've done a recent study of some temporary roundabouts 00:36:10.440 --> 00:36:16.440 that could be installed on Bell Avenue. And so we're stepping back and looking at how 00:36:16.440 --> 00:36:21.960 we can break this project into several phases and executing it from a more, more holistic 00:36:21.960 --> 00:36:28.200 approach while also working with our partners at TWU. And you can see here at the bottom, 00:36:28.200 --> 00:36:34.320 the recently completed project is the Bonnie Bray Phase 4A, which many of you may not know 00:36:34.320 --> 00:36:43.600 the Phase 4A, but that is the roundabout. So on the 2014 Proposition 3, you'll see 00:36:43.600 --> 00:36:48.400 that the downtown storm sewer trunk line Phase 1, and we show scope, schedule and budget 00:36:48.400 --> 00:36:52.400 all green for that project. I simply just bring it up to let you know that that project 00:36:52.400 --> 00:36:59.080 was recently bid and will be going under construction very soon. And on the downtown storm sewer, 00:36:59.080 --> 00:37:04.560 that is a mouthful, Phase 2 project, I have the schedule and budget red. That's simply 00:37:04.560 --> 00:37:10.760 from the standpoint that that project is short, about $2 million, and we're currently working 00:37:10.760 --> 00:37:16.280 and evaluating different ways to fund that project with our finance department. And you 00:37:16.280 --> 00:37:22.640 will see that the recently completed projects are the Magnolia Phase 2, Hinkle and Windsor, 00:37:22.640 --> 00:37:28.640 and then the Eagle Drive Drainage Phase 2 project. 00:37:28.640 --> 00:37:34.520 So now to the 2019 Bond Proposition 1 projects. So the street reconstruction program, you can 00:37:34.520 --> 00:37:39.640 see that the schedule is yellow. I am happy to let you know that we have hired a consultant 00:37:39.640 --> 00:37:46.200 to begin working on this project. And we are working on an accelerated schedule to get 00:37:46.200 --> 00:37:51.300 some small packages designed, and then they're also working on the overall program for the 00:37:51.300 --> 00:37:59.680 entire Bond, 2019 Bond program for the entire reconstruction program. So we're very excited 00:37:59.680 --> 00:38:04.880 that we were able to get this kicked off and moving in the right direction. And so we'll 00:38:04.880 --> 00:38:10.040 be coming back to you at our next meeting with more detailed information on some of 00:38:10.040 --> 00:38:18.200 those schedules and then also how we're working on executing that actual program. On the 2019 00:38:18.200 --> 00:38:21.600 sidewalk improvements, you see this schedule is yellow. We're currently working through 00:38:21.600 --> 00:38:26.960 some temporary construction easements and right of entries for several of those sidewalks. 00:38:26.960 --> 00:38:31.840 And then we're moving forward with getting that project executed. 00:38:31.840 --> 00:38:36.220 Bonnie Bray, like I mentioned earlier, Phase 5 and 6, I'll walk through that along with 00:38:36.220 --> 00:38:42.080 Hickory Creek Road Phase 3 on a separate slide. And then I just wanted to let you know on 00:38:42.080 --> 00:38:49.840 the Ryan Road widening, we are currently looking at the schedule and the overall design on 00:38:49.840 --> 00:38:55.640 that project. So the schedule could be determined based on kind of what we do with the final 00:38:55.640 --> 00:39:01.120 design in that area. So that project was put on hold during COVID, but we have brought 00:39:01.120 --> 00:39:07.800 it back to life and we're reevaluating that overall scope and moving forward with executing 00:39:07.800 --> 00:39:13.800 that project. So now to kind of walk you through Bonnie Bray, I thought it would be a good 00:39:13.800 --> 00:39:19.000 idea to bring forward a map that shows you the individual phases so you can kind of understand 00:39:19.000 --> 00:39:24.600 the overall approach. So Phase 1 that you see right here, kind of in this yellowish 00:39:24.600 --> 00:39:31.800 color, it is from north of Vintage to Roselon. It's a four-lane divided roadway that includes 00:39:31.800 --> 00:39:39.400 storm drain, street lighting, and sidewalks along with two 1200-foot bridges. It's estimated 00:39:39.400 --> 00:39:45.760 to be substantially completed and have traffic on the bridge sometime this month. So we've 00:39:45.760 --> 00:39:50.000 got our fingers crossed hoping that we're moving forward with that. And that project 00:39:50.000 --> 00:39:56.560 is fully funded. On the Phase 2 you can see here in the red, that's Vintage Boulevard 00:39:56.560 --> 00:40:02.720 and the connection north to Phase 1. That project is taking that roadway from a two 00:40:02.720 --> 00:40:10.000 to four-lane roadway. It includes storm drain, traffic signals at US 377 and Vintage and 00:40:10.000 --> 00:40:17.720 also at Vintage and South Bonnie Bray, and also includes sidewalks and a mixed-use trail. 00:40:17.720 --> 00:40:23.680 And the schedule for that project is hoping to have that completed in April of 2021. And 00:40:23.680 --> 00:40:31.600 that project is also fully funded. The line that you see in green is the Phase 3 and that 00:40:31.600 --> 00:40:39.360 project is from Roselon to I-35E. It is taking that project from a two to four-lane roadway. 00:40:39.360 --> 00:40:45.520 It also includes street lighting, traffic signals. It has about 5000-foot of waterline 00:40:45.520 --> 00:40:52.040 construction and about 7000-foot of sanitary sewer line construction. The design is at 00:40:52.040 --> 00:40:58.120 about 95% and we're working through agreements currently with Inlink Gas and also the Kansas 00:40:58.120 --> 00:41:07.360 City Southern Railroad. And construction is anticipated to start in Q3 of 2021. And that 00:41:07.360 --> 00:41:14.520 project is fully funded. 4B, which you can see right here in the blue, that is from I-35E 00:41:14.520 --> 00:41:19.600 to Scripture. That is a four-lane divided roadway that has street lighting, traffic 00:41:19.600 --> 00:41:26.920 signals, about 2500 feet of sanitary sewer, 1000 feet of waterline. It also includes drainage 00:41:26.920 --> 00:41:33.360 and sidewalks. It's about 90% designed and we are currently looking and working with 00:41:33.360 --> 00:41:40.240 our friends at COG on funding for right-of-way acquisition and construction funding that's 00:41:40.240 --> 00:41:48.160 needed. Basically, there's about an anticipated amount of about 1.5 million needed for right-of-way 00:41:48.160 --> 00:41:54.880 and about 7 million needed for construction. So we are working with COG on that. 4A, that 00:41:54.880 --> 00:41:59.920 you can see this white circle, that's the roundabout. I know if you drive into that 00:41:59.920 --> 00:42:04.920 area and I've been asked before, you say the project's completed. It doesn't necessarily 00:42:04.920 --> 00:42:10.220 look like it's completed. I just wanted to clarify that the roundabout itself is completed. 00:42:10.220 --> 00:42:14.720 There's work that's going on in that area due to some improvements that were made on 00:42:14.720 --> 00:42:19.880 Scripture and also the major waterline that's being installed currently right there in that 00:42:19.880 --> 00:42:26.400 location, which is the north-south Phase 3 project. So just for clarification, the roundabout 00:42:26.400 --> 00:42:34.320 itself is completed. On Phase 5, that project is from Scripture to 380. It's four lanes 00:42:34.320 --> 00:42:42.980 divided roadway with drainage, 4500 feet of waterline, about 2200 feet of sanitary sewer. 00:42:42.980 --> 00:42:49.720 It also includes street lighting and sidewalks. This project is currently on hold for design 00:42:49.720 --> 00:42:57.200 as we make decisions as to whether we bring this project internal or use an external consultant 00:42:57.200 --> 00:43:02.400 to do the design. It was put on hold during COVID and we're currently working through 00:43:02.400 --> 00:43:07.760 and evaluating what's the best way to execute that project. It also is in need of funding 00:43:07.760 --> 00:43:13.920 for right-of-way and construction, but we're working with COG on those funding sources 00:43:13.920 --> 00:43:21.880 also. Then you'll see kind of in the purple color is 6A. So we took Phase 6 and broke 00:43:21.880 --> 00:43:29.480 it into two phases and hopefully that is an easier way kind of to understand. 6A is from 00:43:29.480 --> 00:43:37.200 US 380 to Windsor and then 6B you can see is from Windsor to US 77. This is a four-lane 00:43:37.200 --> 00:43:44.720 divided roadway with drainage, street lighting, traffic signals, about 6300 feet of waterline 00:43:44.720 --> 00:43:50.440 and sidewalks. It's about 90% designed and we currently have right-of-way acquisition 00:43:50.440 --> 00:43:59.780 underway. We're working with trying our best to have 6B completed in coordination with 00:43:59.780 --> 00:44:05.800 the high school, but basically working through right-of-way acquisition that always is a 00:44:05.800 --> 00:44:11.400 challenge and can at times slow down our schedule. So we're currently working through that, but 00:44:11.400 --> 00:44:17.480 the project does need some funding for right-of-way and construction funding and really that's 00:44:17.480 --> 00:44:22.560 just from a reimbursement standpoint. So just wanted to let you know that we worked on separating 00:44:22.560 --> 00:44:29.120 this project into two phases, really focusing on that 6B in coordination with the Denton 00:44:29.120 --> 00:44:37.440 High School opening. So that's Bonnie Bray. I'll now move on to Hickory Creek Road. So 00:44:37.440 --> 00:44:41.800 Hickory Creek Road and really I'm going to talk through kind of the three phases. The 00:44:41.800 --> 00:44:48.980 first phase is the scope of that project. It consists of an extension of eastbound lanes 00:44:48.980 --> 00:44:57.840 from 2499 to Nautical Lane and an acceleration lane along southbound FM 2499. The road was 00:44:57.840 --> 00:45:04.600 currently two lanes undivided, one in each direction and the project involved constructing 00:45:04.600 --> 00:45:11.120 two new lanes which will both be eastbound. That project is scheduled to be completed 00:45:11.120 --> 00:45:17.480 in 2021 and is fully funded and that's the project you see kind of in that bluish purple 00:45:17.480 --> 00:45:25.040 color. Phase two is the green, that is a widening from west of Teasley to River Pass and that 00:45:25.040 --> 00:45:31.600 consists of about 1.3 miles of a four-lane roadway with a median and turn lanes. It also 00:45:31.600 --> 00:45:38.040 has like the previous project, storm drain, sidewalk, water line, sewer line. It was currently 00:45:38.040 --> 00:45:45.400 estimated to be completed in July of 2021 and that project is fully funded. The last 00:45:45.400 --> 00:45:51.120 phase you see kind of in that turquoise color is the phase three. That's also a four-lane 00:45:51.120 --> 00:45:58.280 section from River Pass to 1830 and it also includes a bridge. It's in design and we're 00:45:58.280 --> 00:46:07.300 hoping to take that to construction in May of 2021 so that would be Q2 of 2021. It currently 00:46:07.300 --> 00:46:15.880 is short about 9 million dollars and we are working with COG to secure that funding for 00:46:15.880 --> 00:46:23.720 the overall project. The estimate at completion currently is about 46 million for that project. 00:46:23.720 --> 00:46:28.320 So that's Hickory Creek Road and with that I'll just kind of walk through some of the 00:46:28.320 --> 00:46:33.520 next steps. So I know we talked through the work plans. I know that our department in 00:46:33.520 --> 00:46:39.280 particular is excited about working on developing these into specific work plans, whether it 00:46:39.280 --> 00:46:44.560 be for street lights, sidewalks, bike lanes, and really working on that based on a category 00:46:44.560 --> 00:46:51.520 of improvement. The estimates at completion, like I mentioned, we currently have an RFQ 00:46:51.520 --> 00:46:57.120 out for that and we're excited to have the SOQs for that come back in so we can review 00:46:57.120 --> 00:47:03.080 those and hopefully select a firm to do that overall deep dive and review of the estimates 00:47:03.080 --> 00:47:08.840 and completion, set up that methodology and training to help us move forward, and then 00:47:08.840 --> 00:47:17.520 also just provide to you a budget update on that quarterly basis of the 2012, 2014, and 00:47:17.520 --> 00:47:23.960 2019 bond programs along with those major roadways that I just mentioned. And with that 00:47:23.960 --> 00:47:30.220 I will take any questions I'm going to take down the screen and I'm happy to answer any 00:47:30.220 --> 00:47:36.480 questions that you might have. Thank you for listening. I know that was a very long presentation. 00:47:36.480 --> 00:47:43.280 Becky, thank you for that and I've got several questions, particularly surrounding 2012 and 00:47:43.280 --> 00:47:53.180 2014 projects and maybe 2012 more than anything else. We're now moving pretty far outside 00:47:53.180 --> 00:47:59.800 of the window that that was supposed to be completed in and we're getting close to the 00:47:59.800 --> 00:48:07.320 window because we saw these as six-year packages and you've got some projects that are being 00:48:07.320 --> 00:48:14.560 put on hold. I think that when the next bond package comes around and we don't have projects 00:48:14.560 --> 00:48:22.080 that were promised completed, we've got a problem. And so I'd like to have a little 00:48:22.080 --> 00:48:28.360 bit of clarity about when particularly the '12 projects and the '14 projects are targeted 00:48:28.360 --> 00:48:33.480 to be finished because I think we've got an issue here. 00:48:33.480 --> 00:48:41.080 Sure. Thank you for the question. What we have done is evaluated the overall projects 00:48:41.080 --> 00:48:46.160 that are currently left that you saw in those different phases, whether they're in design 00:48:46.160 --> 00:48:52.560 or whether they're in construction. The packages that are currently moving forward, we have 00:48:52.560 --> 00:48:57.960 one that is major roadways, which is currently under construction. We have that package that 00:48:57.960 --> 00:49:04.140 I was mentioning, the decision was made to bring that in-house to do design. The original 00:49:04.140 --> 00:49:10.080 intention was to take that entire project and execute it as one project. And after I 00:49:10.080 --> 00:49:15.320 had an opportunity to evaluate that, talk with our project management staff and also 00:49:15.320 --> 00:49:19.680 our designing staff, we've decided to take that project and break it into three different 00:49:19.680 --> 00:49:27.120 sectors in order to try to execute that in a more expeditious manner. And then really 00:49:27.120 --> 00:49:31.800 just kind of overall looking at the projects and the overall schedule and trying to make 00:49:31.800 --> 00:49:37.560 sure that we're meeting the expectations that have been set. Several of the projects that 00:49:37.560 --> 00:49:43.260 are on hold is allowing us an opportunity to look at that overall scope and make sure 00:49:43.260 --> 00:49:48.620 that we're approaching these from a more holistic manner. I know that may not answer necessarily 00:49:48.620 --> 00:49:55.220 all of your questions, but I will tell you that it's my responsibility and really my 00:49:55.220 --> 00:50:02.800 goal to evaluate each one of the projects and give you very clear expectations. I understand 00:50:02.800 --> 00:50:07.140 that some of the decisions that were made or different conversations that were made 00:50:07.140 --> 00:50:11.640 or dates that were given, I'm really taking a deep dive with our entire department along 00:50:11.640 --> 00:50:16.640 with our finance team to review those projects and make sure that we're setting clear expectations 00:50:16.640 --> 00:50:17.640 for you. 00:50:17.640 --> 00:50:24.020 Well, and I guess the expectation that I would want to set as a member of this committee 00:50:24.020 --> 00:50:28.400 and in the original bond committee sort of representing the voters is that these projects 00:50:28.400 --> 00:50:35.660 are going to get done and, and shifting, continually shifting how we're going to do them and pushing 00:50:35.660 --> 00:50:41.240 them further out, I think is a disservice to the voters in 2012 who voted on those things. 00:50:41.240 --> 00:50:47.000 And we, and I think we've got to, we've got to think very seriously about what we're doing 00:50:47.000 --> 00:50:53.920 because we also increase the cost on a project when we push it eight, 10 years or more out 00:50:53.920 --> 00:50:59.480 because we've delayed it so much that suddenly, suddenly we haven't, we haven't been able 00:50:59.480 --> 00:51:04.760 to fund a project because we were too slow to get it done. And that's a, that's more 00:51:04.760 --> 00:51:06.240 of a speech than anything else. 00:51:06.240 --> 00:51:11.280 Yeah. We'll go back to him and look at the 2012 projects. I mean, we have the same conversations 00:51:11.280 --> 00:51:15.800 internally and remember I've gone back and asked the council for about $40 million the 00:51:15.800 --> 00:51:21.400 last two or three years because these projects in 2017, 18 hadn't even been started. So we're 00:51:21.400 --> 00:51:26.960 cleaning them out. COVID's cost us some time and I think we may just have to wait on this, 00:51:26.960 --> 00:51:32.120 you know, getting in and out of the neighborhoods holistically until we get to the 2019 projects, 00:51:32.120 --> 00:51:35.320 but we will have an answer for you the next time we're back here. 00:51:35.320 --> 00:51:40.280 Thank you, Todd. I, and I have just one other, this is, this is just a question of curiosity. 00:51:40.280 --> 00:51:47.880 The roundabout, cause I go through the roundabout on a very regular basis, if not daily, is 00:51:47.880 --> 00:51:55.080 there, are there plans for public art sculpture in that grassy area at some point? This is 00:51:55.080 --> 00:51:59.200 just a personal desire. So that's why I didn't know what, I didn't know what that space might 00:51:59.200 --> 00:52:00.200 be used for. 00:52:00.200 --> 00:52:11.680 I don't know. Is Gary on? We'll get, we'll get you an answer on that. 00:52:11.680 --> 00:52:14.880 The shorter answer is yes. We're going to be doing some landscaping enhancements. We 00:52:14.880 --> 00:52:20.640 do have planned for a future sculpture. We haven't worked on that specific concept yet. 00:52:20.640 --> 00:52:25.320 We're trying to get a couple other sculptures under construction first, but that's in the 00:52:25.320 --> 00:52:26.320 plans. 00:52:26.320 --> 00:52:33.440 Great. Great. Thank you. 00:52:33.440 --> 00:52:41.720 Alrighty. Does anyone else have any other questions for me? 00:52:41.720 --> 00:52:48.760 Yeah. Uh, I've got a few, I'll try to make them quick. Uh, the, so knock the quick one 00:52:48.760 --> 00:52:54.280 out first, just out of curiosity. If, if you know, uh, you showed the org chart that had 00:52:54.280 --> 00:53:00.320 developed and the changes there. Do you know where the, uh, transportation planner, uh, 00:53:00.320 --> 00:53:04.080 rec is going to fit into that? Is that within this organization or how does, how is that 00:53:04.080 --> 00:53:05.080 going to work? 00:53:05.080 --> 00:53:09.440 Yes, sir. I absolutely do know that answer. That individual will be a part of our engineering 00:53:09.440 --> 00:53:13.120 division and that position posted on our website this week. 00:53:13.120 --> 00:53:18.240 Okay. So that'll be under the left column in there. Yes, sir. Okay. Thank you. Uh, and 00:53:18.240 --> 00:53:23.520 then the other two, one is, uh, thank you for the, the kind of trying to break up the 00:53:23.520 --> 00:53:29.360 large product projects like Bonnie Bray and Hickory Creek. I think that helps a lot. Uh, 00:53:29.360 --> 00:53:35.760 I was trying to go through and figure out from the, uh, I guess you would say that the 00:53:35.760 --> 00:53:44.560 narrative explanations of funding for some combination of pieces of that project, uh, 00:53:44.560 --> 00:53:50.640 and status, uh, and cost estimates of different pieces. And it was very difficult to understand 00:53:50.640 --> 00:53:55.440 what the current status of the cost estimate and where it was going to be funded from on 00:53:55.440 --> 00:54:00.720 a per segment basis. So it's more of a suggestion for the future. As you develop that, I think 00:54:00.720 --> 00:54:06.400 that would help people understand which ones are, are at risk more just because we don't 00:54:06.400 --> 00:54:10.480 have all the funding identified. Uh, it's kind of hard to tease that out from a high 00:54:10.480 --> 00:54:18.480 level so far. Um, and, and on that one, um, the Windsor and Bonnie Bray intersection, 00:54:18.480 --> 00:54:37.120 is that going to be included in 6A or 6B? One second. I have to look at the map so I 00:54:37.120 --> 00:54:44.320 can clearly answer your question. Yeah, it's, it's that, that area where 6A and 6B meet. 00:54:44.320 --> 00:54:47.660 Right now it's a four way stop. Sure. And you know what? I don't know that we've made 00:54:47.660 --> 00:54:52.520 a determination as to which phase of the project it's in, but I absolutely can look into that 00:54:52.520 --> 00:54:56.960 and get back with you. It was just recent that we've decided to break that project into 00:54:56.960 --> 00:55:03.480 the 6A versus the 6B. We had typically been presenting it as a phase six from my understanding. 00:55:03.480 --> 00:55:09.120 And so, um, breaking that in was really were to try to work on focusing to get 6B completed 00:55:09.120 --> 00:55:14.080 in coordination with that high school. That's our goal and our hope, but I absolutely can 00:55:14.080 --> 00:55:17.600 get that answer to that question and, and look at that. I'm not sure that we've made 00:55:17.600 --> 00:55:21.760 that final determination yet. It may make more sense to go ahead and try to do that 00:55:21.760 --> 00:55:27.040 with 6B specifically because of the high school, but you bring up a very valid point. So we'll 00:55:27.040 --> 00:55:31.160 definitely look into that. Yeah, that's exactly why I mentioned that. Just, I've seen even 00:55:31.160 --> 00:55:36.400 some, some comments from the public and questions recently about that intersection because when 00:55:36.400 --> 00:55:44.040 that high school happens to open, it's going to see some peak demand there. Sure. And then 00:55:44.040 --> 00:55:51.000 last but not least on the sidewalk projects, I believe, somebody correct me if I'm wrong, 00:55:51.000 --> 00:55:59.360 but I believe I read that our latest package of SRTS grants was not granted, that we didn't 00:55:59.360 --> 00:56:06.640 meet the COGS. They didn't give us any SRTS grants in the last package. Is that correct? 00:56:06.640 --> 00:56:12.520 That is correct. And that's a part of the AIS. Dallas County received all of the grant 00:56:12.520 --> 00:56:18.340 money for this SRTS and, but we'll continue to work to go after that funding as those 00:56:18.340 --> 00:56:24.360 opportunities become available. Yeah. I mean, obviously we don't control any of that. But 00:56:24.360 --> 00:56:31.040 I just wonder what your impression is from sort of a statewide perspective. My, my impression 00:56:31.040 --> 00:56:37.800 is that more cities are passing more bond measures like Austin's Prop B just passed 00:56:37.800 --> 00:56:42.400 that are dumping a lot of bond money into these types of projects that they'll be eligible 00:56:42.400 --> 00:56:48.560 to apply for SRTS grants for. And so it seems like there's more dollars competing for the 00:56:48.560 --> 00:56:57.160 same number of grant monies. And I wonder whether that changes or should change our strategy 00:56:57.160 --> 00:57:02.880 going forward to figure out how to most effectively spend those dollars, right? What I don't want 00:57:02.880 --> 00:57:09.680 to see is we have X number of millions of dollars in a bond package, like the 2019 bond 00:57:09.680 --> 00:57:13.440 that we keep submitting projects for and keep getting denied. And the money just sits there 00:57:13.440 --> 00:57:22.080 and we don't see any movement on that. Right. But if, if construction of those projects 00:57:22.080 --> 00:57:27.440 can't get an SRTS grant, right, then it may make sense to look at some reprioritization 00:57:27.440 --> 00:57:33.440 of that money where it can have a bigger impact if we're having to fund more of the full cost 00:57:33.440 --> 00:57:38.640 of those. So, and I think that's absolutely why we've wanted to approach this kind of 00:57:38.640 --> 00:57:43.520 from a work plan perspective and then evaluate all the different sidewalk projects that we 00:57:43.520 --> 00:57:49.280 have, the ones that are in the 2018, 2019, what is a part of a safe routes to school, 00:57:49.280 --> 00:57:53.360 what has CMAC funding and evaluate those so we can kind of find out the best way to move 00:57:53.360 --> 00:57:58.360 forward with those and execute them and really keep them on that list and, and, and know 00:57:58.360 --> 00:58:02.200 when the schedule is going to happen and then which projects actually need the funding. 00:58:02.200 --> 00:58:06.960 So that's really the goal of the overall work plan with that category of improvement. 00:58:06.960 --> 00:58:08.640 Sounds great. Thank you. 00:58:08.640 --> 00:58:09.640 No problem. 00:58:09.640 --> 00:58:18.000 Could you, could you share some more of the rationale for breaking up 6A and 6B for Bonnie 00:58:18.000 --> 00:58:23.280 Bray because when we were working through that, the logic was is most of the traffic 00:58:23.280 --> 00:58:29.640 would be coming from university and then turning north on Bonnie Bray. And now it sounds like 00:58:29.640 --> 00:58:36.040 we're going to focus right in front of the high school, which, but not that segment between 00:58:36.040 --> 00:58:40.880 Windsor and university is, can you? 00:58:40.880 --> 00:58:47.240 It's purely a function of how the Council of Governments, we're going after funding 00:58:47.240 --> 00:58:53.720 for them and our main contact there, Michael Morris, is, is gotten involved at the request 00:58:53.720 --> 00:58:59.840 of DISD to try to have that roadway as complete as possible for the school open. So we, we 00:58:59.840 --> 00:59:04.160 are working with them to design it in order to access the purse strings path. So that's 00:59:04.160 --> 00:59:08.480 sort of what's happening. We're about, we're trying to close about a 10 or 12 million dollar 00:59:08.480 --> 00:59:12.560 gap on Bonnie Bray and he's working us through it, but he is also driving the prioritization 00:59:12.560 --> 00:59:16.680 of a vent from the high school up north to 77. 00:59:16.680 --> 00:59:17.680 Okay. 00:59:17.680 --> 00:59:21.560 And that last phase that was shown on the map that I didn't go over, which is phase 00:59:21.560 --> 00:59:27.240 seven, is the project that TxDOT has actually taken over, which is from 77 to the loop. 00:59:27.240 --> 00:59:28.240 So. 00:59:28.240 --> 00:59:29.240 Right. 00:59:29.240 --> 00:59:33.960 And one of the other things I want to mention with Eric's questions, you know, one of the 00:59:33.960 --> 00:59:38.400 things that we've been working on behind the scenes, Eric, is in just all the committee 00:59:38.400 --> 00:59:45.840 is with DCTA, the mayor and I have been pressuring them very, very hard the last year or so along 00:59:45.840 --> 00:59:52.120 with our colleagues in Lewisville, you know, to justify the use of our half cent sales 00:59:52.120 --> 00:59:57.120 tax we send down there when they are clearly not spending it, they just got bailed out 00:59:57.120 --> 01:00:01.360 with another $23 million in CARES Act funding, that sort of thing. So we have been successful 01:00:01.360 --> 01:00:08.080 in establishing what's called a TRIP program. It's small transportation improvement projects 01:00:08.080 --> 01:00:15.400 and we're taking a look. I've asked the staff to go back. We think that our initial take 01:00:15.400 --> 01:00:19.520 out of that for the next at least two or three years is going to be $2 to $3 million a year, 01:00:19.520 --> 01:00:24.240 which we can immediately use to leverage our sidewalk money. So that's kind of how we're 01:00:24.240 --> 01:00:30.120 trying to fill in the gaps until we are more successful to save route to school. And DCTA 01:00:30.120 --> 01:00:34.240 has budgeted that pot of money. I think there's an initial $5.5 million in there this next 01:00:34.240 --> 01:00:39.520 year and Lewisville and Denton will receive roughly half of that money each. 01:00:39.520 --> 01:00:51.440 Thank you, Todd. Any other questions? Alrighty. Well, I appreciate all of your time. I'm going 01:00:51.440 --> 01:01:05.840 to turn it over now to Mr. Gray. Good afternoon, Scott Gray, Director of 01:01:05.840 --> 01:01:28.800 Facilities. Give me just a moment to pull up the presentation. 01:01:28.800 --> 01:01:45.000 Okay. I have a couple of projects to update you from the July meeting regarding the fire 01:01:45.000 --> 01:01:52.720 station three, which was part of the 2014 bond funding efforts. A couple of things, 01:01:52.720 --> 01:01:56.600 and I won't go into the discussion on the scope schedule budget because Becky did such 01:01:56.600 --> 01:02:03.000 a great job with that. I'll just talk about the colors here of what's changed since July. 01:02:03.000 --> 01:02:07.040 With fire station three, the only thing that really changed here was the red budget was 01:02:07.040 --> 01:02:12.400 yellow last time. And actually, we're fairly on target. I think we're going to be slightly 01:02:12.400 --> 01:02:17.720 over. We're looking at additional funding opportunities to take care of the overage. 01:02:17.720 --> 01:02:23.360 It's a small amount and facilities has already contributed some of our unallocated to cover 01:02:23.360 --> 01:02:29.480 a few of the unexpected costs. Really, this project has been going on fairly 01:02:29.480 --> 01:02:36.440 well. But the summer, we did have 45 days of weather delays, which has pushed this project 01:02:36.440 --> 01:02:45.360 to a completion for the station itself, the new station, to December. And then we will 01:02:45.360 --> 01:02:53.320 be doing the demolition and landscaping around for the other location, which should be completely 01:02:53.320 --> 01:03:02.080 completed in February of 2021. We are we did run into a little bit of a challenge 01:03:02.080 --> 01:03:07.440 here recently. The millwork subcontractor, which is all the cabinetry and so forth in 01:03:07.440 --> 01:03:14.320 station three, unfortunately was let go by the by the contractor because they were significantly 01:03:14.320 --> 01:03:20.720 behind. It was going to push the project probably another four to six weeks in delay. So they 01:03:20.720 --> 01:03:26.360 found another subcontractor, which happens to be the one working on station eight. And 01:03:26.360 --> 01:03:30.840 those folks have actually already started delivering product and expected remain on 01:03:30.840 --> 01:03:35.840 schedule, even though they got a late start. So that was that was great news. So this project 01:03:35.840 --> 01:03:41.080 is is scheduled to be complete for the new station, which I know Chief Hedges decided 01:03:41.080 --> 01:03:51.760 about in the December timeframe. So moving on to the 2019 project, it's actually multiple 01:03:51.760 --> 01:03:57.960 buildings for the public safety facilities, which is the police headquarters renovation, 01:03:57.960 --> 01:04:03.760 the new police substation and fire and range out on vintage. You can see they're all green, 01:04:03.760 --> 01:04:06.960 which they were the last time I presented to you really the only thing that's changed 01:04:06.960 --> 01:04:11.640 here. We had a little bit of a delay in in kicking off this project. We were actually 01:04:11.640 --> 01:04:17.280 going to kick off a month or two early. But there were some bidding issues. So the project 01:04:17.280 --> 01:04:23.620 was rebid, which actually turned out to be an excellent situation. We have a significant 01:04:23.620 --> 01:04:28.880 amount of subcontractor bids on these projects, which has brought the cost down. So we believe 01:04:28.880 --> 01:04:36.160 we will be actually going into this under budget. So far to date, we've we've issued 01:04:36.160 --> 01:04:41.880 about seven point three of the sixty one point nine million dollars of bond funds to basically 01:04:41.880 --> 01:04:50.320 get through all the design efforts and the bidding efforts. We just received the subcontractors 01:04:50.320 --> 01:04:56.480 bids just last week. So they're finalizing those tallies. I know our sub our vendors 01:04:56.480 --> 01:05:02.120 going through a number of reviews of those to select the different subcontractors so 01:05:02.120 --> 01:05:07.440 we can come back to the council with the guaranteed maximum price where we're currently scheduled 01:05:07.440 --> 01:05:12.400 to do that in the first meeting of December. I'm hoping that we can stay on track with 01:05:12.400 --> 01:05:18.800 that. So it was a very short presentation. I'd be happy to answer any questions that 01:05:18.800 --> 01:05:38.840 you may have. OK, hearing none, thank you for the opportunity. OK. That was all of our 01:05:38.840 --> 01:05:47.360 presentations for item B. OK, moving on to item C, receive a report, hold a discussion 01:05:47.360 --> 01:05:52.200 and get staff direction regarding the reallocation of project funds and the estimated completion 01:05:52.200 --> 01:06:02.600 costs for associated projects. We do have a reallocation request that you saw on your 01:06:02.600 --> 01:06:23.880 backup for parks. And so Gary is going to do a brief presentation on that. OK, Gary 01:06:23.880 --> 01:06:28.320 Pack and Director of Parks and Recreation have a very short presentation in regards 01:06:28.320 --> 01:06:35.360 to requests for reallocation of two specific park projects. We do have some funding left 01:06:35.360 --> 01:06:44.160 over from the bond program that's in the Vela account. We're asking for a transfer of $65,000 01:06:44.160 --> 01:06:49.360 of that to the North Lakes Tennis Center project. In fact, both of these are being asked to 01:06:49.360 --> 01:06:55.080 go to the North Lakes Tennis Center project for court construction. One component that 01:06:55.080 --> 01:07:00.960 we did not anticipate when we're going through the design process was needing to pave a portion 01:07:00.960 --> 01:07:08.520 of the airfield driveway that goes into the airfield parking lot and now the dog park 01:07:08.520 --> 01:07:15.160 parking lot that currently is gravel. It does get potholes, especially in the spring after 01:07:15.160 --> 01:07:21.720 the winter. We are we've planned on our parking lot to put traffic onto that road from the 01:07:21.720 --> 01:07:27.480 tennis center. So going through the the planning review process, they've asked us to pave that. 01:07:27.480 --> 01:07:34.760 So we do have it as in our bid specs for the bidding of that court, those courts, and we're 01:07:34.760 --> 01:07:39.720 also seeking some internal costs to see if we couldn't do that ourselves. So waiting 01:07:39.720 --> 01:07:47.520 on final costs from the internal staff time to build that road, as well as what it would 01:07:47.520 --> 01:07:53.040 cost from from the bidding process. So we're not 100% sure if we're going to need it. But 01:07:53.040 --> 01:07:58.120 we wanted to request that to be moved over. So we had it ready to go. And then we're working 01:07:58.120 --> 01:08:04.000 to try to close the Vela project itself, the project account out. So we'd like to get that 01:08:04.000 --> 01:08:12.900 money reallocated. In addition to that, Carl Young Park, we did have some money that was 01:08:12.900 --> 01:08:17.920 left over from the spray ground that we were going to use for the restroom project. We 01:08:17.920 --> 01:08:24.040 actually came under budget, our Parks and Recreation maintenance staff built that restroom 01:08:24.040 --> 01:08:27.960 on our own, we did that in house, and we're currently building the one in Quaker town 01:08:27.960 --> 01:08:33.400 as well. So we came under budget, so we did not need that reallocation that. So we're 01:08:33.400 --> 01:08:39.960 asking that to be moved to North Lakes as well so we could close the Carl Young project. 01:08:39.960 --> 01:08:55.360 And that is approximately $13,628. So in total, we're asking for a total of $78,000 to be 01:08:55.360 --> 01:09:00.000 reallocated from the Vela athletic complex, as well as well as a Carl Young Park spray 01:09:00.000 --> 01:09:06.720 ground project that we did ask for reallocation to the to the restroom project. So we're asking 01:09:06.720 --> 01:09:12.240 for permission from the Bond Oversight Committee to reallocate just just shy of $80,000 over 01:09:12.240 --> 01:09:21.120 the North Lakes Park Tennis Center. That concludes the presentation. 01:09:21.120 --> 01:09:27.960 Good, Eric. Yeah, Gary, just a question. The slide said 01:09:27.960 --> 01:09:32.960 see map, I wanted to make sure I was referring to the correct location. Is that that that 01:09:32.960 --> 01:09:39.800 first picture in the the next following slide here that shows where the tennis courts are? 01:09:39.800 --> 01:09:45.960 So is it it's kind of a connection on the southwest edge of the tennis court property? 01:09:45.960 --> 01:09:57.080 Is that accurate? Yep. Hang on. Okay, so here's here's the map 01:09:57.080 --> 01:10:01.920 of the facility. This is the master plan. Our main tennis courts. Here's the existing 01:10:01.920 --> 01:10:07.480 building in the future parking lot. We're going to pave just shy of where the recycling 01:10:07.480 --> 01:10:12.240 kind of turnaround is. So just where this apron is that goes into the parking lot will 01:10:12.240 --> 01:10:18.000 be paved approximately in there all the way out to Windsor. And then we had to widen the 01:10:18.000 --> 01:10:23.640 apron on Windsor because it was not to current road standards. So we had to work through 01:10:23.640 --> 01:10:27.560 that. There's an electric pole there in a manhole that we were trying to work around 01:10:27.560 --> 01:10:33.680 so we didn't have to move that pole. But that that section will be paved. Okay. I guess 01:10:33.680 --> 01:10:39.840 just just one comment. I'm sure you'll have engineering and streets review it. I know 01:10:39.840 --> 01:10:45.000 there's several places in town where you have a three way intersection where across the 01:10:45.000 --> 01:10:51.640 intersection from the dead end roadway there's a parking lot and a stop sign control at that 01:10:51.640 --> 01:10:57.360 intersection and sometimes it's confusing to drivers who has a stop sign and who doesn't 01:10:57.360 --> 01:11:04.420 when they're not thinking of looking at upcoming cars from a parking lot. So I think this will 01:11:04.420 --> 01:11:09.800 be less tricky than many places by that because it'll look like a street to for all intents 01:11:09.800 --> 01:11:19.800 and purposes. But but yeah, looks good. Thank you. Any other questions or comments? So we 01:11:19.800 --> 01:11:28.600 have a request for basically a reallocation of $78,000 and to get a motion. Motion from 01:11:28.600 --> 01:11:41.040 Brandon. Second from Tim Crouch. All right. Any other comments or discussion? All in favor 01:11:41.040 --> 01:11:49.480 approving the reallocation of $78,000. Probably signify by raising your right hand. Okay. 01:11:49.480 --> 01:12:11.720 Motion carries. Congratulations, Gary. Thank you. So items D receive a report, hold a discussion, 01:12:11.720 --> 01:12:21.280 provide information on 2020 adopted tax rate and certified values. Casey Ogden, Director 01:12:21.280 --> 01:12:27.200 of Finance. I'm playing musical chairs. I had to switch seats. Let me share my screen 01:12:27.200 --> 01:12:44.240 real quick and I will start the presentation. So last time the committee met, we were asked 01:12:44.240 --> 01:12:48.440 to bring back kind of just an update of where we landed with the budget and the tax rate 01:12:48.440 --> 01:12:53.280 for this year. So these are the things that will go over the assessed values, the tax 01:12:53.280 --> 01:13:01.560 rate, the debt service, and then the bond issuance schedule. Assess values. The line 01:13:01.560 --> 01:13:08.260 represents the actual dollar amount of this, the certified values. The bars represent the 01:13:08.260 --> 01:13:16.280 percent change from year to year. So you can see we landed at about 4.5% increase from 01:13:16.280 --> 01:13:26.600 the previous year at 13.1. We were projecting 7% pre-COVID. Obviously we were happy that 01:13:26.600 --> 01:13:32.880 we saw an increase. But as you remember, it was, we didn't receive our certified values 01:13:32.880 --> 01:13:41.940 until very late in September. So we were very unsure of how the budget was going to land. 01:13:41.940 --> 01:13:52.000 So just a little update on the tax rates. We did adopt the same tax rate as 2019. And 01:13:52.000 --> 01:13:58.720 you can see there the final certified values as well as the tax rate. You may remember 01:13:58.720 --> 01:14:04.760 the no new revenue rate was previously the effective rate. And then the voter approval 01:14:04.760 --> 01:14:14.720 rate was the rollback rate. And we landed much less than both of those rates. 01:14:14.720 --> 01:14:20.920 So for the tax rate projections and some of our assumptions from the 2019 bond, kind of 01:14:20.920 --> 01:14:28.120 when we were putting the bond package together, we came in more favorably with our interest 01:14:28.120 --> 01:14:35.560 rate on our bonds. You can see 1.41 is what we actually landed at on our bond sale this 01:14:35.560 --> 01:14:42.280 year. But obviously we did less on the AV growth. And then we changed our assumptions 01:14:42.280 --> 01:14:48.160 going forward for FY 22 AV growth. And then on the left side of the screen, you can see 01:14:48.160 --> 01:14:58.400 the projected debt service rates for the out years. And we did have a half a cent. We shifted 01:14:58.400 --> 01:15:04.160 from the O and M rate over to the debt rate this year, but kept the overall the same overall 01:15:04.160 --> 01:15:14.960 tax rate. And so with the debt service tax rate, you may remember we had from the 2014 01:15:14.960 --> 01:15:23.120 bond election, we anticipated a four cent tax rate increase that we never actually saw. 01:15:23.120 --> 01:15:28.720 And then from the 2019 bond election, we are anticipating a three and a half cent increase 01:15:28.720 --> 01:15:37.520 over the 2019 debt service rate. And so you can see we're projecting in 2024 and 2025 01:15:37.520 --> 01:15:46.080 to hit right at that maximum amount that we were projecting on the debt service tax rate. 01:15:46.080 --> 01:15:56.000 As far as debt service, our current debt service payment is right at $27.21 million. And then 01:15:56.000 --> 01:16:02.680 you can see the existing debt service in blue with the planned future debt service in orange. 01:16:02.680 --> 01:16:10.680 So that that total is increasing over the next couple of years for the bond program. 01:16:10.680 --> 01:16:18.640 And just a reminder, the 2019 bond program issuance schedule, we have some significant 01:16:18.640 --> 01:16:27.160 bond issuances coming up this year and next year, before we start tapering down. And with 01:16:27.160 --> 01:16:38.680 that, I will bring the slide down if you have any questions. 01:16:38.680 --> 01:16:48.680 Any questions for the group? I guess I have a question. Do we feel like we're being conservative 01:16:48.680 --> 01:16:56.200 enough given all the unknowns? Or are we? We there's a obviously a huge debate as we're 01:16:56.200 --> 01:17:04.400 going through the 2019 bond program about the assessed percentage we use. A lot of discussion 01:17:04.400 --> 01:17:09.660 back and forth. I'm feeling like we were a lot wiser to go lower than higher as some 01:17:09.660 --> 01:17:15.760 people wanted. But are we too high based on those assumptions today? 01:17:15.760 --> 01:17:21.480 You know, I'll jump in. You know, I think the biggest guess right now is as we look 01:17:21.480 --> 01:17:26.960 to next fiscal year, and you saw that we were shown a 3% AV growth next year. And I think 01:17:26.960 --> 01:17:30.880 we talked about this in detail as we went through the process. But especially when you 01:17:30.880 --> 01:17:35.240 hit a recession, it's always a lag time on assessed value. So we're anticipating that 01:17:35.240 --> 01:17:42.840 to hit us next year. So as we get closer, we may drop that 3% lower if we think it's 01:17:42.840 --> 01:17:48.160 going to be more of a flat AV growth. 3% felt like a comfortable assumption at this time. 01:17:48.160 --> 01:17:52.240 But that'll be one that we're just continuing to monitor. As we look in the out years, I 01:17:52.240 --> 01:17:56.560 think I think the 5% is still fine. And we're talking two, three years down the road, assuming 01:17:56.560 --> 01:18:00.660 that the economy gets gets back on track, but it is definitely going to be a moving 01:18:00.660 --> 01:18:03.640 target, especially just given the turbulent environment we're in. 01:18:03.640 --> 01:18:12.760 I think I think we're gonna have a hard time answering that question, Pat. I mean, we were 01:18:12.760 --> 01:18:17.040 up to like the last day or two before we had to adopt the budget before we even got our 01:18:17.040 --> 01:18:22.400 tax rules. And we honestly have no idea how they came up with that number at the end of 01:18:22.400 --> 01:18:27.760 the we were just it changed our assumptions. But we haven't been able to get an explanation 01:18:27.760 --> 01:18:33.840 of how they arrived at that four and a half percent. And, you know, what I can tell you 01:18:33.840 --> 01:18:38.960 is on the the building permit side of the house, we're not slowing down at all. I know 01:18:38.960 --> 01:18:44.240 that. So that's that's great news. So that's the other factor in all this. We're not seeing 01:18:44.240 --> 01:18:49.840 property values decline, and we're in development services is just as busy as they have been 01:18:49.840 --> 01:18:54.640 the last couple of years. So it's just an odd thing right now. And we're hoping that 01:18:54.640 --> 01:18:59.100 the appraisal district can provide us a little bit better information and obviously a much 01:18:59.100 --> 01:19:04.720 more much better lead time this next year. But we are we came out of this last budget 01:19:04.720 --> 01:19:08.320 with really no answers as to how they work through this process. 01:19:08.320 --> 01:19:13.600 Okay, you know, another thing we've done on our projections is lower our collection percentage 01:19:13.600 --> 01:19:19.320 typically it's right at 100 percent each year we've lowered that to 95 96 percent just going 01:19:19.320 --> 01:19:23.320 out and be out here just anticipating that given where we are right now, payments might 01:19:23.320 --> 01:19:27.800 not be up to that hundred percent level. So we're we're tweaking where we can to be more 01:19:27.800 --> 01:19:33.240 conservative on those projections. That's a great call. We we do that for our pledges. 01:19:33.240 --> 01:19:43.120 We discount them just to factor in bad pledge payments or unpaid taxes. And, you know, I 01:19:43.120 --> 01:19:49.000 think that's a huge question, Mark, as you guys already said. So gentlemen, ladies, any 01:19:49.000 --> 01:19:56.680 other questions for? Yeah, I guess I'll just say on the tax rates and everything, the thing 01:19:56.680 --> 01:20:02.280 that scares me is that, you know, the no new tax rate actually went up compared to 01:20:02.280 --> 01:20:10.280 last year, which suggests an overall decline in the value of existing properties, you know, 01:20:10.280 --> 01:20:19.400 requiring new growth. And when I pulled data from from the county, it it looks like in 01:20:19.400 --> 01:20:25.520 general the residential housing properties had continued to go up. But there have been 01:20:25.520 --> 01:20:30.840 a lot of commercial properties that have been reappraised significantly lower. So I'll be 01:20:30.840 --> 01:20:37.020 interested to see if that trend continues next year. And the concern is just that that 01:20:37.020 --> 01:20:44.700 even though the rate may not change, the valuations of of the ratio of residential to commercial 01:20:44.700 --> 01:20:54.260 may start to put more pressure on homeowners as we go forward. So, you know, Eric, I think 01:20:54.260 --> 01:20:59.800 that's a good point. I would just even more when we calculate the no new revenue rate, 01:20:59.800 --> 01:21:04.760 which actually is calculated by the county, we were good. They have to do that early in 01:21:04.760 --> 01:21:09.160 the process. And we're going by inconsistent information we got from the appraisal district. 01:21:09.160 --> 01:21:13.680 So really, it is, as Todd said, it's just tough to look back and try to see a clear 01:21:13.680 --> 01:21:17.720 picture of what happened. So we're really hoping as we go in the next year, it'll be 01:21:17.720 --> 01:21:28.720 a little more straightforward. Yeah. All right. So any other further discussion or questions? 01:21:28.720 --> 01:21:39.520 Can I get a motion to adjourn? Thank you, Tim. Thank you very much. And Cassie, Casey, 01:21:39.520 --> 01:21:46.680 when do you think we'll probably do this again? Ballpark? I'm looking at February right now. 01:21:46.680 --> 01:21:52.400 We'd like to start meeting quarterly. So with our next meeting in February, if that works 01:21:52.400 --> 01:22:00.400 for everyone's calendars. Works good. Okay. Thank you. Thank you. Take care. Thank you.