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 All right we're on. All right it is nine o'clock and we do have a quorum so we'll call to order

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 the Public Utilities Board of the City of Denton for Monday October 12, 2020. First item on the

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 agenda is our consent agenda. Does any board member wish to pull an item?

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 Really? Yeah I pull consent agenda item number G. G all right. Any others? All right do we have a

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 motion to approve items A through F and items H through J? I move. And a second? I'll second.

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 All in favor say aye. Aye. Opposed? Okay carries. Item G. I have a conflict here

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 so if you want to knock me out. Okay are you just going to abstain?

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 You have to you know I'm abstaining I probably if there's any discussion I need to leave the room.

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 I'll move approval of item G. Do we have a second? I second. All in favor say aye.

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 Aye. And then Billy abstain? Okay that one carries. Motion carries. Next item is items for

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 individual consideration. Consider the approval of the September 28th 2020 minutes. Do we have a

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 motion to approve? I move. That's moving approval. Do we have a second? Second. Okay all in favor say

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 aye. Aye. Opposed? All right next item is item B. Consider recommending the adoption of an ordinance

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 of the city of Denton the Texas Home Rule Municipal Corporation authorizing the city manager

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 to execute a professional service agreement with Burns and McDonald Inc. for the supply of a solid

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 waste management strategy for the solid waste and recycling department providing for the expenditure

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 funds therefore and providing an effective date RFP 7281 awarded to Burns and McDonald Inc.

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 and the not to exceed amount of $155,250. Go ahead Brown.

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 I think you're muted.

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 If you'll give us a second we're having some technical difficulties.

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 Pull in the entire IT department and turn the mute off.

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 There's Barbara. Good morning.

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 I think he's back.

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 Well good morning Madam Chair. Yes Madam Chair, members of the board. My name is Brian Berner. I

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 am director of solid waste for the city of Denton. Appreciate the opportunity to come before you today

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 to talk about our comprehensive solid waste management strategy and the proposal to go with

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 Burns and McDonald. So let me pull up my presentation here.

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 All right can everybody see that? Yeah very good. All right what I want to talk a little bit about

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 today is what a comprehensive management strategy is and how it differs from a plan.

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 Talk a little bit about the process we went through to identify the consultant complete the

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 strategy. Go about how a little bit about how we're going to go about completing the strategy

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 and then talk about our time frame. So with that let's talk about a couple of concepts here first.

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 The difference between a strategy and a plan. Strategy is a framework for making decisions

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 about how you're going to play the game and the plan is a detailed proposal for for doing

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 or achieving something. So identifying creating that that framework identifying those issues which

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 may affect us as we move down the pike and then the plan is really what we want to do how we want

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 to do it and in what order. So strategy we're identifying resources identifying the constraints

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 we have to operate in whether they be something specific to the city of Denton whether they be

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 legal regulatory and what we're trying to do is bring value to the undervalued assets as we're

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 moving forward and then that plan is how we're going to win the game what we're going to do to

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 take that hill as opposed to which hill are we going to take. In our comprehensive management

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 strategy we're working to identify the materials we're going to manage the markets that are available

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 and if there are no markets to manage those diverted materials how do we go about creating

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 those markets or identifying how we support that marketplace. We're going to be looking at waste

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 diversion and disposal opportunities not just in the city of Denton but region wide so we can

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 understand what part we play in the whole waste shed in the marketplace as we move forward. What

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 are our operational priorities? We're going to look a little bit about fiscal management

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 developing benchmarks and performance indicators branding marketing outreach and then as I talked

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 and what's really going to be important is the legal and regulatory opportunities and constraints.

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 A lot of what we operate in right now are rules that have been written back in the 80s and the 90s

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 and we know that you know between technology advances things that have been happening in the

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 global market the national sword out of China basically shutting the entire Asian peninsula

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 off from from our recycling waste stream or our product stream it has really constrained us and

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 we have to look at doing things differently you know I sometimes jokingly say you know solid waste

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 1.0 was back in the 80s and the 90s we're really getting into recycling we were gearing it up

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 and then back in the early 2000 it was solid waste 2.0 we were we were doing things in carts

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 we were getting away from from you know separating things out we were commingling this is really

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 solid waste 3.0 it's the cutting edge of identifying how solid waste is to be done not locally but

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 potentially statewide and nationally as we move forward in the 21st century so we're going to be

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 looking at at resource recovery policies programs and services and really setting identifying

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 attainable goals to to anchor a solid waste management plan as as we move forward in the

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 in in the process we had selected bernsley mcdonnell as the most qualified firm to complete

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 the project for several reasons first of all they work not only locally but statewide and nationally

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 to create solid waste management strategies they have innovative outreach and stake

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 processes and stakeholder engagement they had probably had the best understanding of really

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 what we were looking for there was there were other companies that said yeah we can do a solid

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 waste management plan for you but again we were looking for something a little bit deeper

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 with their synergy and and and leverage they do waste characterization studies all across the

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 state and across the nation so they have a unique understanding of of what the city of denton may

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 bring to the table and again their experience and relationship statewide and nationally helps

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 bring some stuff so if you look at this graphic here off to the right i think it really best

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 demonstrates what we're looking for we're looking to the future we're going to be data driven looking

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 at metrics and focusing on the people to create alignment provide new ways of thinking and

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 identifying those critical ends to really help us forward with that strategy that we're developing

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 for the city of denton this is going to be unique a lot of other people have have developed plans

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 and they've been successful and some have not been successful but again what we're looking

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 for is that that basic foundation as we move forward with this process you know as we look

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 at the at the burns mcdonnell leadership scott pasternak who has many years of experience

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 leading solid waste projects will be the project manager seth cunningham an engineer as well as

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 bob craigs who's senior vice president burns mcdonnell will round out the leadership team

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 they will be partnering with both the recycling partnership as well as future iq which is an

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 innovative outreach and focus-based task force uh synergistic building community to help identify

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 the education the outreach the the communications the task force but again this is going to be very

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 data driven so again reengineering deconstructing reconstructing what this solid waste program

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 should be considering as we move forward if you look at what they've done in relationship to what

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 we're looking for they worked you can see in the city of austin dallas frisco georgetown

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 paso phoenix denver i mean just all across the state and the nation trying to help you know in

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 the planning identifying waste quantities doing business and financial uh implementation looking

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 at waste minimization policies uh collection so again it's it's soup to nuts what we're what

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 we're really looking for that to help us identify our strategies we're moving forward uh

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 specifically they actually gave us reports from work they've done with the cog georgetown city

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 of georgetown the tceq as well as ohio department of natural resources and the city of columbia

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 missouri with city of columbia specifically they had done a strategy a study related to their

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 organics waste management uh program and again not only that the capability of what they were

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 looking at but also environmental impacts greenhouse gas generation uh so of all the

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 organic streams so again we're really excited about them bringing this this amount of of of

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 expertise to the table our key focus areas again you know landfill waste reduction zero waste

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 philosophies waste management diversion promotion of ingenuity and reuse and recycling so again i

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 think we're seeing a lot of of those those key aspects of what it's been asked for over the past

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 year and as we're moving forward uh they have fulfilled that need and and and appear to be the

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 best qualified firm as we move forward so really over the next 12 months there's several tasks that

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 are going to be taking place first and foremost is the waste stream characterization they're going to

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 go into our not only our residential uh units but also multifamily and commercial units and really

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 identify what we're throwing away and in what volumes you know exactly how much plastic is

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 ending up in both our recycling stream as well as our solid waste stream what sort of organics are

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 are in there what sort of a mixed material that if it was separated out better or if there was a a

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 legislative change which would drive uh how this material was was produced on the front end it would

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 create a commodity on the back end so using that information to help us you know uh uh

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 create and move forward in our strategy from that we will springboard into visioning workshop

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 workshops again structured engagement so again in in addition to individual surveys uh creation of

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 a think tank uh developing not only you know convening not only those that are interested

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 in recycling diversion but also uh let's just say the naysayers people that may not support the

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 program because again we got to get buy-in from everybody to be able to move forward effectively

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 so figure out exactly what it looks like for the city of denton what the hurdles are

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 and as we move forward there collect the data create the identify those marketplace opportunities

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 and again you know how does this coalesce and fit in with our sustainability plan what are

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 those environmental uh uh impacts looking at the education outreach opportunities again you know how

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 we educated people back in the 1990s and 2000s uh early 2000s about uh diversion is significantly

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 different than the tools that we have today so what does that look like as we reach forward and

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 then finally you know the the financial management how do we how do we fund a lot of this what will

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 it be able to cost and that will help us identify how we move forward in in the the uh implementation

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 of these programs all across the city so with that i would like uh like to answer any questions

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 that you might have and uh uh move for approval if if acceptable questions yes i think this sounds

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 really really promising and the only the only question i have really is um what's the time

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 frame or how far out is this strategy going to be looked at a 2030 2040 i'm just curious as to

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 to how far into the future that this is going to project well again that you know that with just

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 just like investing and everything else you know you sort of look at the past to help predict the

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 future here though we're going to be looking at the fast at the past but trying to future think

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 into the future so you know the further out we go that the fuzzier the vision is so we don't want

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 to go so far that again we have no confidence in what we're looking at so we're looking really at

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 a 15 20 year time period and in about seven to ten years actually go back in do a a a gut check you

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 know where our assumptions are right where our variables correct and then do a course correction

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 in that time period so you're saying you're looking ahead 15 to 20 years 15 to 20 years i

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 think that is that that is a very safe uh uh window for us to be looking at uh from an investment

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 standpoint as well as an implementation standpoint and by that time technology is going to change

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 have changed significantly and hopefully uh what we're doing uh from a diversion standpoint has

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 changed significantly and the variables will need to be recalibrated for us as we move forward from

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 that point okay thank you you're welcome go ahead karen i just uh i wanted to echo and i think this

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 is looks like it's going to be pretty comprehensive and broad i think it's really important to focus on

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 the buy-in as you said because if people won't recycle you know your wonderful plans aren't

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 really going to be any any use and at least you know word on the street is in austin is that they've

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 had a really hard time getting buy-in you know they're they're sort of feeling overloaded by

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 bins at the curb and they're having a hard time getting the the residents to actually participate

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 so i'd be interested in participation rates in dentin um especially potential participation rates

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 for commercial recycling i'm sure they're going to cover all of that but i don't want that to get

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 lost in the weeds because that's that's the bottom line is how do you get people to participate

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 so anyway otherwise it sounds great thank you i want to echo karen to both karen and add the

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 participation is important multifamily housing is very difficult to get participation rates so we

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 really need to get some buy-in in that particular sector as well as the food waste and organic

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 that's going into the landfill if people don't recycle it ends up in the landfill anyway so

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 we need them to participate but it does look like a real good plan burns and mcdonald

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 is probably one of the best in the country so yes go ahead and yeah i'm just a little

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 institutional memory i was involved in the community committee to initially establish

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 curbside recycling here and there were all sorts of problems raised by people i don't want to carry

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 the carts out and and you know we all know the know the scenario but i think that with a with a

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 strong educational component uh just as was done with with the initial recycling program i think

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 that uh that this will be very successful especially from a commercial aspect i think

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 these a lot of these folks are would be very very happy to have this kind of service

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 yes billy you know we had the same problem we wanted to put our trash bags in a can in a

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 dumpster and once people saw it and saw how clean it was and how how much more efficient it was i

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 think that they took to getting them there is the problem right and and i was on the pb we

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 instituted recycling by the way too so i'll take a look that old yeah yeah no they put me on there

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 when i was 15 any other questions comments all right do we have a motion to approve

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 thank you ed it's a motion do we have a second second billy second all in favor say aye

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 aye opposed all right thank you brian thank you very much management update

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 good morning everyone uh we have a memorandum and this was in response to i think it's a question

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 that barbara had on related to amherst and so we've provided in your backup but i have

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 premium deshmuth is on the phone if if there's any questions on on that memo

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 any questions barbara i've been challenged this weekend with lack of internet and also my ipad

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 is not working so would you talk a little bit about that uh yes i'm gonna ask premium if he

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 can jump in premium are you on the phone um yes everyone hear me yes yes hi good morning uh this

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 is premium deshmuth deputy director of water wastewater chair members of the board thanks for the opportunity

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 uh i really want to highlight uh quickly highlight or summarize what was written in the memorandum

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 as i understand the question on this particular topic was amherst it was recently done by the

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 streets department it feels brand new and why are we going at a later date and putting in

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 water and wastewater or doing these uh upgrades to the water and wastewater line and the memo

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 pretty much outlines what exactly was done there are several types of maintenance that street

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 department does and one of the lower and maintenance uh which kind of lasts for anywhere between a year

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 and three years is a micro sealing it's a type of a asphalt emulsion that you just lay on top of the

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 surface so uh it kind of seals in the cracks and and releases moisture to penetration into the

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 pavement and uh that was done a year ago uh typically the life um the life line for for this

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 particular type of treatment is about a year anywhere between a year and three years so that's

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 why uh we believe that this street or this segment of the street was cleared for us to move in as this

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 was very low maintenance low cost option that was conducted recently yes the surface does look uh

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 nice and it does feel that it's completely redone but it's a very low cost quick fix

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 after the water wastewater utilities along this segment are completed we'll come back and redo

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 a segment uh rehabilitate a segment of that particular uh amherst street and then also repatch and redo

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 the remaining amherst and that's what all is lined out in this memo thank you

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 okay so um the next item that we have for you is just future agenda items

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 i did want to point out that on december 14th we are planning to come

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 to you to give you a wrap-up of where we ended the year with the utilities and then just have a

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 wrap-up discussion about rates going forward certainly um it'll all be contingent upon

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 where we ended the year you may recall we started doing that last year um you know primarily because

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 of the deck and kind of wanted to get a full picture where where we were with with the dme

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 but uh we'll be covering all the utilities for you on december 14th um and and not that there

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 won't be other items there'll be other items um on agendas as we're just trying to highlight at least

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 one of the major items and then on the new business action matrix uh we've completed uh the uh the

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 discussion on on the dme lawsuit um that's been completed and then there was also a request um

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 well there was a discussion in pilot project on recycling and resident residential compost composting

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 as um brian mentioned this morning um that'll be rolled into the discussion on this comprehensive

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 solid waste study so hopefully that that provides a response that you need um but if you have any

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 questions on that or any of these items just let us know that's all i have any questions charlie

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 do you have a question yes uh tony you mentioned that the uh um the update on the lawsuit between

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 grim and the city of denton was complete we talked about what was going to happen not

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 we did not get an update on the lawsuit we talked about what the update on the lawsuit would look

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 like and so i think we still have things to go in the future on that and second uh larry i think

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 you were going to get us links to uh see the public data on that lawsuit and uh that was two

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 weeks ago we haven't gotten those links yet so if we could get those links i'd appreciate that but

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 no i i disagree that the status is complete we talked about what we were going to talk about we

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 didn't get the update itself okay and i i'd like to keep that date of march 9th on the date requested

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 okay right we can do that we'll get the links out to you it was my understanding that we were

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 going to do that in conjunction with another report but i'll go ahead and do that independent

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 of what's going to happen and i'll go out to you all this afternoon thanks

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 all right then that leads concluding items does any board member wish to

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 uh have anything added to a future agenda or have some words to say

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 barbara would you give us an update on the bonnie bray station what the timeline is for that

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 are you talking about the um the gis electric substation uh so um so we recently had some

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 some discussions with the with the council on that and um that that is proceeding it is included in

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 the fy 2021 cip budget for for dme uh we uh did recently send the council a informal staff report

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 i i will i will forward that to you today i do apologize i did not include that and send that to

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 you um earlier that but um but the plans are still moving forward um as previously discussed the

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 eagle substation is is not a project that we're going to be doing so there's some additional

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 distribution components that we've added to the gis substation but it has no impact on the

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 architectural design or the footprint of that substation from what was previously discussed

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 with that neighborhood committee any other board member i just want to thank kenny dr kenny banks

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 for 20 years of service here at the city of denton you will certainly be missed but congratulations

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 to you is he on the line i wanted to ask him he's on the line he is yes i am can you hear me yeah

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 yes just wanted to see thank you so much season you want i just wanted to see if you were going

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 to be doing any bird watching down in rockport i absolutely will be it's a great place for it

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 and uh i just uh i i do want to take just a second and um thank all the board members uh and and

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 previous boards for all their support through the years it's a um you know it's an interesting uh

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 place to be in life and we have been planning to uh to come down here to rockport for quite some

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 time and circumstances aligned and so uh here we find ourselves but i greatly appreciate all the

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 support uh through the years and um and uh thank you for your service and um i um you know just

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 really appreciate um all your thoughts and kind words your talents will be missed yes

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 thank you very much just been a pleasure to work with you and see your dedication and your caring

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 about what you actually do yeah it's been a pleasure to work with you thank you i appreciate

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 it definitely all the way back to unt thank you thank you all yeah ed and i have been working

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 together all 20 years but i've been there yeah all right so then do we have a motion to adjourn

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 so moved second i guess we're adjourned 926 thank you thanks