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 welcome everyone I'd like to welcome everybody back this is our first meeting

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 in quite a long while and I'd like to call the meeting to order the first item

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 on the agenda is a present is if there are presentations from any members of

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 the public do we have any presentations no we have no callers queued up for this

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 meeting and there are also no online comment okay thank you very much then

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 we'll move on to the second item on the agenda which is to consider approval of

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 the minutes of March 9th 2020 Cindy sent us those to remind us of what happens so

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 very long ago and I assume you've read them so may I have a motion to approve

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 the minutes of the March 9th meeting may I see a hand Laura approves them second

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 from Katie all in favor raise your hand please the minutes are considered

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 approved all right the next item is to receive an informational report and hold

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 a discussion regarding the Friends of the Denton Public Libraries Jennifer

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 will you present that report for us yes so the Friends unfortunately due to

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 COVID have had to cancel so many activities their regular quarterly

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 meetings for 2020 have been canceled they are trying to conduct a virtual

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 meeting to make plans for 2021 sometime later this month their book sales were

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 also canceled from the spring through the rest of the year for safety concerns

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 they did give us in 2020 they gave us $20,000 for 10,000 was for summer

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 reading challenge prize books which we purchased and now that the libraries are

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 starting to reopen patrons who participate it can pick up their prizes

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 and another 10,000 went to other facility enhancements such as there was

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 furniture in the teen room and a large bed scanner in for Emily Fowler Central

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 Library those items have come in in preparing for 2021 because there weren't

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 book sales at this time they are thinking that they should be able to

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 provide the library with $10,000 so we are trying to see what our needs might

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 be for 2021 we know we did have less participation for summer reading

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 challenge so we may have some books left over so we know that that will be

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 covered no matter what but we're trying to see if there will be any additional

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 that we could apply for any branch needs anyone have any questions for Jennifer

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 all right then let's move on the next item is receive an informational report

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 and hold a discussion about the Emily Fowler Library Foundation so the

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 foundation there's not much change there they provided fifteen thousand dollars

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 to go towards the nook park project at Emily Fowler Central Library and that

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 park project is coming to a close it looks stunning I highly recommend if

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 anybody wants to take a nice walk in this beautiful weather walk past there

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 and enjoy sitting down in that nature area and the plaques for recognition are

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 being put together I think that they are hoping to have those done before the end

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 of the month but I will have more information on that later but it is

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 moving along and that's the only activity that they've had so far

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 wonderful again any questions or for Jennifer or any comments about it Katie

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 um what plaques it's for a Rotary Club and the foundation of it is there

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 anybody else there were some individual donors and they had different donation

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 levels but there were some individual donors who gave a thousand or more and

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 they'll they'll be on that plaque also anyone else all right let's move to the

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 next item receive a report and hold a discussion regarding the delay of the

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 election of a president vice president and secretary of the library board so

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 per the library board bylaws traditionally in September nominations

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 for the executive positions are made and then the voting is happens in October

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 but because the council elections that would have happened in May were delayed

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 until November appointments can't be completed so we are delaying the

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 election until we get all the official appointments so it would be early 2021

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 before we have our final appointments and we'll be able to do elections for

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 the board that makes good sense because we just don't know who's going to be on

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 the board at that point right all right any questions or comments about that

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 topic seeing none receive a report and hold a discussion regarding library

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 phased reopening plans during the COVID-19 pandemic so I've got exciting

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 news we are slowly reopening so we are moving branches into what we are

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 calling phase three which is 30 minute grab-and-go walk you just walk in you

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 can spend a little bit of time browsing use the self checks to check out

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 materials it's first come first serve for computer access we do have some

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 tables available for people who need internet access if they're bringing

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 their own devices and so that's kind of our first tier of our reopening north

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 branch just moved to phase three on Monday so far it's been really

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 successful a lot of people using those computers and printers and a lot of

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 people walking in to update their cards because it's been a little while and so

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 that is exciting to see in South Branch will move to phase three on October 19th

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 and then Emily Fowler we're looking at early November but that exact date is

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 still being figured out because of the moving project that's happening right now

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 so once all three branches are in phase three at that point we're going to start

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 looking at banding hours because temporary hours for phase three are just

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 Monday through Saturday 10 to 5 that matches the current curbside service

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 north branch always has had a drive-up service window so that drive-up service

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 window will continue matching that 10 to 5 hours but as the other branches come

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 up their curbside service will cease just because they don't already have that

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 staffing to accommodate the additional pieces with that service interlibrary

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 loan services have been up for a while 3d printer requests and pickup would be

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 available and once any branches in phase three patrons can come and browse those

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 summer reading challenge prize book carts and pick their prize but prize

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 books also and we'll start adding hours and services back once all three branches

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 are up looking at adding our evenings of course the Sundays and eventually that

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 9 to 10 a.m. back and services such as study rooms right now those are closed

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 bringing back the meeting rooms probably in January things like that any questions

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 for Jennifer about that topic or a comment you want to make I would like to

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 just impose a little bit here that that I think your curbside service has been

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 wonderful I have had personally no slacking off of all the many books that

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 I need to read and I just think everybody's been cheerful about it they

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 have worked wonderfully well and I want to applaud you and all the your team

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 for may still continuing to make books and materials and information available

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 to us the public thank you the team I see thumbs up there yes yes I keep we

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 keep joking that they need to make sure that they're wearing their fit bits

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 because they're getting a lot of steps in that normally they don't have to do

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 so and and like I mentioned it for any patrons who want to continue with a

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 curbside service north branch has the drive-up window and that will all that

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 will always be available okay as I also gave for those of you who read the

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 newspaper gave a hug you know on Saturdays they do hugs and shrugs in the

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 paper and I gave a hug to Jennifer and her entire fantastic team for what they

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 have done to keep us informed in the public so I'll praise goes to them

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 they're amazing okay the next item on the agenda is receive a report hold a

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 discussion and consider recommending approval of the following Denton Public

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 Library policy updates the circulation policy so the circulation policy is a

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 policy that you all had already done and an update approval in February but this

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 summer we did Institute the books to go account type for Denton ISD students and

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 we needed to add that in there so that's the that change and then we did find a

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 an error that we had correct in one place but incorrect in another place so

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 we fixed that but those were the only changes and it's just for your review

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 and approval so we need to vote an approval of the change yes please all

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 right may I have a motion to approve the changes okay Laura may I have a second

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 and then we'll have a discussion dr. Jang seconded all right is there any

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 discussion of the motion hearing none all in favor please raise your hand all

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 right this is approved receive a report and hold a discussion regarding the

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 library departmental reorganization all right so COVID has been horrible across

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 the board but it has made us review some of our existing procedures and

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 efficiencies and what we can do better and one of the things we looked at as

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 part of the COVID as we were looking at everything all of our services as we

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 looked at doing a reorganization within the department to improve services

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 improve communication and efficiency within the department and so we've made

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 some changes I attached our new org chart in the agenda but we are bringing

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 back one manager per library branch and so Jess Turner is our new North branch

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 manager Kimberly Wells continues to be our Emily Fowler central library manager

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 and Stacey Sizemore is South branch manager and then we still have our

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 technical services manager Jennifer Reeves and within that reorg we also

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 kind of rearrange some of the processes we had circulation team leaders who did

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 the day-to-day operations of our circulation departments at each branch

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 and so we officially made them the supervisors they were already doing that

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 work and so now they are officially supervising their search teams we also

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 rearrange Carrie Montz the assistant branch manager at North branch is going

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 to oversee system-wide circulation to kind of work with the programming

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 librarians and make sure we are addressing topics and programming needs

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 across the system evenly she's also going to oversee the forge maker space

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 and we have some big projects coming up with that and she's gonna help get those

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 settled make sure it's running smoothly and she's also going to help us as we

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 are doing more and more grant writing we need a department liaison to work with

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 the city and the finance department make sure we are following the city's grant

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 policy and just making sure our grant management is top-notch so she's gonna

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 take that on for us also so some exciting changes it's gonna improve like

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 I said it's realigning us to improve services and and make us more efficient

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 good any questions for Jennifer or any comments on her topic all right then

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 let's move to the next one the one desk service model so this and the reorg go

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 hand-in-hand part of that is we also moved up our library assistant one

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 positions to be library assistant two positions traditionally the difference

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 was LA ones were circulation frontline and LA twos worked at reference and

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 assisted with programs and so what we found though is we have been sending

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 people kind of like ping-pong balls to desk to desk to desk and we wanted to

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 improve that service and to do that we needed to cross train everyone so we

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 needed everyone at a certain level so we moved all of the LA ones we promoted

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 them to LA twos we are coming up with a cross training program that we're going

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 to be doing this fall and winter so we are identifying some core services that

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 every single staff member in the library can help with if somebody walks up to

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 anybody any of us can look up a book we can check your account we can make edits

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 to an account so some basic things that previously we would have said oh go to

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 that desk come to this desk and we are combining forces into one service area

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 to also eliminate that back and forth physically right now we have we have

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 removed the north branch reference desk and the staff is working out of that

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 gigantic circulation desk so they the desk is enormous it can accommodate many

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 people many people so right now we're doing that as we get settled and as we

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 are able to find some funding we will get more specific service desk that will

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 be able to replace to better fit this model but for right now we're going to

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 use what we have and stuff is going to be able to really help anyone and worst

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 case scenario if it's a very specific question or issue then they can go oh my

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 friend right here can help you and it's just one step away so better service

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 better communication more efficient it's going to help also with staffing levels

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 instead of having two people staffed at reference and two people at Cirque we

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 should be able to eventually just have two people at one service desk with

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 other people on call if things get busy but we think it's going to lend us a lot

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 of efficiency with that any questions or comments yes Katie you're on mute okay

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 I'm just curious was maybe you maybe you didn't even need it maybe everybody

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 already had it but did you also do make sure everyone's sort of equal in their

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 technology especially things that patrons ask about downloadables things like that

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 is that something that was across the board so that's something it's gonna be

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 in our training plan so everybody's gonna need to know how to help someone

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 print something off log into a computer and the basics of what our electronic

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 resources are so one example where there might be a handoff would be I'm having

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 trouble with hoopla and there may be you know stuff may be able to give an

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 overview but if it becomes too complex and if it's a traditional Cirque staff

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 member that's where they may do the transition to actually she's gonna have

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 a little bit more expertise on that topic and can help you same thing the

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 Cirque staff is going to handle the cash registers and so reference staff won't

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 be having to be trained or constantly have the void receipts as that training

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 process goes on so that's librarians with money you don't want to do that any

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 other questions or comments just raise your hand okay seeing none thank you we

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 will move on to the next reading nook Park at Emily Fowler Central Library so

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 it is almost done it is exciting I talked a little bit about that with the

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 foundation report I really recommend that anybody take a walk this weekend

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 through Quaker town and stop behind there we have seen people as they are

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 walking stop and enjoy the area it is planted out there's irrigation there's

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 lights it will it has a power spot so if we have a program or an event needs

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 power there there is an outlet there it's locked down normally but would be

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 open there and our favorite part is we heard word from facilities that they

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 were able to work with the historical Commission and come up with a plan for we

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 have an exit door at Emily Fowler that is very narrow it's an emergency exit

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 only that they are gonna be able to update and then provide an ADA

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 compatible access out there as opposed to going around the facility we don't

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 have a date on when that part is gonna happen I'm not quite sure but we did

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 hear that the plan for it has been approved and they're they're working on

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 it so that's just the icing on the cake for us that's fantastic being someone

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 who has trouble going all the way around wonderful wonderful thing you're doing

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 there all right any questions or comments about that for Jennifer right

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 then let's move to the next the fiscal year 2021 library department budget so

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 great news we haven't had any budget cuts which is wonderful we basically are

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 operating budget from 1920 has been rolled over we did get an increase of

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 $5,000 at Fowler for archival supplies and those are not cheap and that was

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 not funded prior and so we were able to get that that's an ongoing increase in

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 the budget and we were able to find some one-time cost items that we we are in

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 the process with we're updating the RFID technology the self-check machine's

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 smart smart shoot returns and security gates the RFP process is coming to a

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 close on that so we will be getting new technology for that we did lose and it

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 was a little bit of the reorg and this two FTEs one full-time librarian from

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 South one part-time la2 for technical services and one part-time la2 for Fowler

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 because of kovat and our reduced programming and there's just a lot of

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 reduction in service at this time things are in transition and then we're also

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 moving to that one desk service model we're very confident this fiscal year

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 will be fine and then we're going to readdress in the budget process for 21

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 22 and what we need to add back and request back for that questions and

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 comments

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 library grant awards so great news we've been asking for a lot of money and we're

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 getting some so we've received a Texas Book Festival grant for $1,000 to

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 replace board books at North Branch to replace what kind of books please board

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 books okay baby books they needed some upgrading so they're gonna get that at

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 Emily Fowler they're gonna get $2,500 from the Texas Book Festival grant to

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 replace worn youth teen and adult titles special collections applied for and was

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 awarded $24,820 from the TSLAC text treasures grant to digitize issues of

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 the Denton Record Chronicle they won that same amount last year and they

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 started from the beginning it was the early 1900s they got through 1938 so this

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 session is 1939 to 1954 and you tell me that dollar amount again $24,820 okay and

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 another question that's wonderful I've got one more to you oh that's not all we

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 also were awarded a TSLAC special project grant for $54,058 to move and

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 expand the forge maker space it's moving from its current room at North Branch to

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 a larger room it was the reference room at North Branch we're just flip-flopping

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 the two so it's gonna expand its size and that funding is for new equipment and

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 furniture for that room so we're gonna have some awesome stuff in there can you

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 be specific about some of the new materials that will be in there not the

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 furniture but yes we're getting a it's an engraving machine and that's that's

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 not cheap at all it's about $24,000 so it engraves everything from wood

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 glass to plexiglass all sorts of things it has a direct ventilation outside for

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 it as tabletop enclosed CNC carver a dual extruder 3d printer and what that

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 means is it can print two colors as well as a small 3d scanner and we're getting

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 new clear front so glass front storage cabinets so all of the current things

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 that we have that nobody knows about connect people can see while they're

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 still secured and so we hope that that will help a mobile service desk because

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 we when staffing is in there currently there's no staff area and I think people

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 come in and think the staff person is a patron so we're getting one of those new

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 collaboration tables new computer tables and reservation software to make

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 reservations to use the equipment and that's for the grant and then on top of

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 that things that we have on hand are our current two 3d printers the computers

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 will move in there that are in the forge but we're also we've also gotten a t-shirt

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 press that we got from the the city had an in-house printing and graphics group

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 and now it's outsourced and they had that equipment so we we claimed it things

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 like a button maker a cricket vinyl cutting machine a large-scale laminator a

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 large format cutter we have a lot of requests from people who need to cut

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 poster board size things so some of those things we have on hand that we're

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 just gonna put out and some of them we're gonna add oh we're gonna move our dye

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 cuts at North Branch out there we use them but the public can too once they're

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 in the makerspace so it's gonna be from I've never used equipment or like you

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 you can be a straight-up beginner to an advanced technology person so it's gonna

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 have something for everyone that sounds wonderful yes wonderful any questions for

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 Jennifer or comments okay yay the DISD student books to go accounts yes so we

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 have been talking about this for a long time and it came to fruition this summer

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 it's a collaboration between Denton Public Library and Denton ISD as parents

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 or guardians registered their student through the online registration process

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 they could opt in to participate with this which would give their student

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 basically our youth courtesy card it would allow students to check out up to

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 three items at a time place three holds at a time use the computers and access

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 all of the online resources so they can download books they can do research they

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 can use Linda calm all of that and so parents who opted in and a huge amount

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 of people opted in we're gonna work on a little bit of our wording to clarify

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 what it was what they're opting into next year we think some may have been

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 confused that they were opting into Denton ISD library access so what we did

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 was we added a second level to activate the account and as of September 25th we

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 had 181 books to go accounts that were activated we have had a lot of families

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 fill out the form to activate and then we got to notify them guess what you

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 already had a card you just forgot here's the number and so there's quite a

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 few of those which that's great news too and so each week we get in you know

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 anywhere from 10 to 40 of those activation requests they seem to come in

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 clumps as teachers remind the students don't forget to activate your card and

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 then we'll see several from the same school coming through so it is it is

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 doing well we're gonna do another marketing push to remind community

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 members that if you opted in don't forget to activate if you'd like that but

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 it has been really helpful the majority have been from the south area kind of

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 bordering the Corinth and so it's really helped out those families who are

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 non-residents but they wanted their students to have access to library

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 materials questions or comments then the last item on the agenda the Emily Fowler

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 central library moving project this is so exciting and I can't wait for us to

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 open so you all can come in and see it we are completely revamping how Emily

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 Fowler looks on the inside not paint there's no hammers or nails happening but

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 when you come in to Emily Fowler of course there's first the circulation

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 desk and to the left is AV audio visual materials those remain towards the right

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 which was special collections all of that has moved upstairs and that is where

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 the computers will be going and eventually timeline to be determined

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 sometime in the next 24 months we're hoping soon but we aren't quite sure we

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 will also have conference room and possibly study rooms down there also but

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 definitely that's where the computers will be going and so when you go up the

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 stairs at Emily Fowler as you walk up the stairs immediately you'll see the

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 new teen area and just to the right of that is youth services and youth

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 services has a relaxing play interactive play area towards the back of that which

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 is very convenient it's right next to this the program room so as we have

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 story times families can play and go straight into the story time room it's

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 right there and then as you move further back upstairs it gets quieter and

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 quieter so we have study tables and then it moves into genealogy and where the

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 youth services shelving was before is adult fiction and nonfiction so the

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 theory was you're gonna see the most activity as you walk up the stairs but

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 as you move back it's going to be quieter and as we pull all those

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 computers together in a computer lab type formation those are downstairs so

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 they're quick and easy access they're right by the restrooms so for those in

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 and out customers it's not interrupting anybody who's studying upstairs and so

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 we think the layout is gonna help a lot it's also moved all of those rare and

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 precious historical items out of the floodplain area which Emily Fowler is

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 technically in a floodplain and we did not like having those items on the

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 bottom floor they are higher up now and much safer we don't have to do the

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 frantic moving everything off the bottom shelf every time it rains so that's

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 going to help a lot with that also all right questions and comments well we

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 certainly are going to get us out of here much earlier than your time

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 limitation thank you everyone keep safe and Jennifer will tell us when we need

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 the next zoom meeting together thanks again oh I need a motion no you're we

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 are adjourned I don't need a motion for that we are adjourned