WEBVTT

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 Hello, everybody. Welcome to committee on the environment. Glad we could be here today.

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 It is Tuesday, September 8. And the time is 102. We do have a quorum. So we will go ahead

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 and get started rather quickly. Our first item for individual consideration is consider

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 approval of the June 25, 2020 minutes. Councilmember Metzler. So moved. Okay. Second. All right.

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 All in favor, say aye. Aye. Aye. All right. We'll move right now to the next one. Item

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 B, receive a report, hold a discussion on the regional air quality update and collaboration

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 summary. Is that you, James? That is. Good afternoon, council members. James Douglas

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 conservation programs coordinator. Let me pull up the screen here. Okay. And can everybody

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 see that? Yes. I think we're good. Okay. Perfect. So like you said, we're here to give an update

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 on the regional collaboration efforts on the topic of air quality between the sustainability

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 office and the north central Texas council of governments. And so you'll hear me refer

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 to it as the cog, probably from here on out. And so the cog has some great efforts going

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 and the city of Dutton participates in those as one of many cities in the region. And so

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 we are here to give you an update on some of the things going on there. So for today's

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 presentation, we're going to discuss three of the different partnerships that are going

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 on with the cog right now. And the results of some of those partnerships are some information

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 related to the impacts of COVID-19 on both transportation and regional air quality. And

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 so we're going to touch on that a little bit. And towards the end of the presentation, we

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 will give a 2020 update on the regional analysis of air quality, both in Dutton and the DFW

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 as a whole. So just a little bit of background. Today, you're going to hear me reference some

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 numbers related to ozone. What that is, is the air quality index, and that's an EPA index

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 for measuring major air pollutants that are a part of the Clean Air Act. Like I said,

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 today we're going to focus mainly on ozone. That's the main one that we see when we get

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 an air quality alert here in DFW, typically it's ozone. So the, I mentioned three partnerships

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 before that are led by the cog and the sustainability office participates in. And so just briefly,

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 the three of those, the first one is Air North Texas, which acts as the outreach and education

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 wing of the air quality and transportation division for the cog. And so basically what

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 the cog does there is they help us to standardize our outreach information with our neighboring

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 cities and other public entities. And so you may be familiar with one of those standardizations,

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 which is Arlo the Air Modillo, and he's their mascot for that. And in 2018, Denton actually

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 got an award for best utilization of that character throughout 2018 marketing. The second

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 that I have listed here is a new initiative that we're really excited to be a part of,

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 and that's the Air Quality Public Health Task Force. And in terms of some of the collaboration

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 regionally, this is probably the most horizontal of the efforts crossing many different sectors.

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 And so this brings together education, atmospheric science, nonprofit, public health, and of

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 course the local governments. And so basically this is in the early stages, but the goal

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 is to bring these organizations together and to share data sets, which is what we're doing

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 right now. And so really we're learning from each other what everybody has to offer. And

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 from that, we're going to pose some actionable questions that at the regional level we can

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 use this data to improve air quality. And so, like I said, really excited for the new

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 initiative and we'll have more updates on that in the future. And then briefly, the

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 last one is the Local Government Energy Reporting Group. This was previously at the state level

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 but the COG took this over for a regional effort to increase energy reporting amongst

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 public entities. And so this is for a state effort to improve air quality by lowering

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 energy consumption in the region. And so Denton has been participating in that reporting since

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 about 2001. And so the sustainability staff has had a pretty big role in terms of getting

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 other cities reporting. And I think between the year before and the year after the COG

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 took this over, there was about a 90% increase in regional reporting in the area. So it's

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 really good to see. And like I said, Denton has had a role in that. And so the COG kindly

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 provided some slides and this is for the effects of COVID-19 on regional transportation and

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 air quality. And so we've got a lot of good information here. And so we're going to dive

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 right into that. So we're going to start with the transportation side of things and then

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 we'll talk about the impacts to air quality after that. So we're going to get started

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 just pretty generic here. We're going to compare the freeway volumes from 2019 to 2020. And

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 this is a comparison of each individual month. And so you can see that this kind of peaks,

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 the decrease peaks in April, we see about a 30% decrease in freeway volumes. And this

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 follows, it was the, I believe the second or third week of March when the stay at home

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 started coming about. And so we can expect to see that peak in April. To give you a little

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 bit of reference here, a 10% decrease is what we would typically see between weekday and

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 weekend volumes. And so, you know, we get at least that March through July, and then

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 we see about a 30% there in April. Another way of thinking about that data, we can think

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 about freeway speed. And so this is average weekday speeds weighted by traffic volume.

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 And what you can see there in yellow for February is what we would typically see on any given

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 weekday where you see a decrease in speed with rush hour traffic. If you take a look

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 at April and May there in green and light blue, we see a much flatter curve. Due to

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 those decreased volumes, we see a more consistent speed and we see, you know, less congestion

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 there on the freeways. And this is for the DFW region as a whole. With those, with less

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 cars on the road and increased speed, we see the following results in terms of motor vehicle

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 accidents. And so we see a decrease in the number of accidents due to lower car volumes

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 on the road. But with that increased speed, we do see an increase in fatalities. And so

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 those are, you know, inversely proportional there. And we can see that data March through

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 July once again comparing those months, 2019 versus 2020.

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 Moving to a different side of transportation. So this is public transportation here. Once

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 again, we see the highest decrease starting up in April. Unlike the previous slides, though,

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 you'll notice that this has not started to return to 2019 levels. And so this is something

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 that we're definitely going to be keeping an eye on. And they are keeping an eye on

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 at the regional level. And so we see a pretty consistent decrease there between April and

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 July.

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 Another one that has a large impact on air quality is the impact of airports. And so

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 a similar trend here. We do see this one starting to return to the sort of 2019 trend. But once

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 again, peaking there in the decrease in April and, and slowly returning. And I would like

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 to point out that this is airport passengers. And so another good metric that we will more

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 than likely have data for is the number of flights and fuel consumption as well may be

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 better ways to track this. But this is good data to start with.

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 The flip side of that coin. So if we're driving and using transportation less, we see bicycle

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 and pedestrian impacts here on trail counts. And so a 50% increase starting in March, and

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 then we get into April and May, and we start to see increases in the 70% range as compared

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 to those months in 2019. Once again, we're seeing that slowly return to 2019 values as

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 well. I would like to point out that this is not normalized for weather impacts. So,

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 you know, January, February, maybe it was a little bit warmer. And people were out using

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 the trails, you know, during that timeframe, but still a large, a large impact. And we

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 can attribute that to, you know, less, less transportation by other means.

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 So with all of that in mind, those are the impacts to transportation. And we know, of

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 course, that transportation has an impact on air quality. And so this is something that

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 is probably going to be studied for five, 10 years to come. But it is a good case study

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 to take a look at, okay, we had in April, you know, a 30% decrease in freeway volumes.

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 What was our impact to air quality? And so before we get into some of the graphics, just

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 a brief summary of impacts here from the COG. And so, like I said, emissions from vehicles

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 was reduced. Up until August 3, this was the lowest frequency of high-level unhealthy exposure

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 days to ozone that we've seen. And I would like to point out that ozone levels are influenced

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 by meteorological conditions, and that includes high temperature, low winds, high UV, limited

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 rain, and limited cloud cover. The transportation emissions that impact ozone are the ozone

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 precursor pollutants, and those are nitrogen oxides and VOCs, volatile organic compounds.

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 And so those are what are going to impact ozone levels in terms of the emissions side

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 of things. In terms of visibility and just bluer skies and, you know, clearer skylines

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 as you drive in and out of DFW, something that is currently under review by that Clean

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 Air Task Force in public health that I was speaking to earlier is the leading to a healthier

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 populace. Obviously, COVID-19 causes some variability, to say the least, in terms of

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 the public health data. And so it's going to be a bit of a challenge to take that variability

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 out to try and analyze the impact that the air quality had on public health, but that

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 is something that's under review. Like I said, this is, you know, one of the first times

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 that we can get a real-world analysis in terms of a regional reduction in transportation.

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 And one of the COGS conclusions here is that state implementation plans on air quality

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 are more than likely going to be necessary in the future to reduce background. And so

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 the transportation, the decrease in transportation, did have an impact, but it did not account

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 for all of the variability. And so there is some variability due to background concentration

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 of air pollutants. And so in order to address those, you know, we talk a lot about air quality

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 being a regional issue. You know, it does go beyond that to state by state. And one

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 of the things that the COG is focusing on is how can we sustain the impacts of this

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 reduced transportation? And one of them is limited emission vehicles, electric and fuel

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 cell and also travel demand management. And so things like telecommuting, how can we implement

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 these to, you know, keep those transportation numbers a little bit lower? So with that,

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 we will move into a little bit of the 2020 analysis for air quality. And so what you

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 see here is a regional map of all of the air monitors that monitor for ozone. You can see

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 there towards the top in the center of Denton County is the one located at the Denton Airport.

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 And so a lot of information here, but you can see the ones with ozone design values

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 between 71 and 85 are in orange, and then the lower ones between 56 and 70 are in yellow.

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 And we're going to be talking a little bit about design values. And so it is a little

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 bit of a complicated value. And it's basically the three year average of all of these monitors.

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 And you take the annual fourth highest daily maximum eight hour average ozone concentration,

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 and that's the design value for any given three year period. And so those are what you're

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 taking a look at here.

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 Another way of taking a look at this data, you can see 2020 on the far right side. So

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 this is, we talked about the air quality index. And so these are days in moderate and yellow,

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 orange and then higher risk in red. And so in 2020, we have each month as it compares

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 to 2017. And then you have your three year design value period there, 2018, 2019, and

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 2020. And so if you take a look at March and April, things were going really well with

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 those. We did have one red day there in May. And then I think the next slide will kind

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 of give a better comparison there. So this is just a comparison with 2019. And so once

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 again, you can take a look at March and April, where we have lower values there in 2020.

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 And then moving forward, we see comparisons in May, June, July, and August. And so I think

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 I mentioned August 3 earlier. So we did have some very hot weather there in the first two

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 weeks of August. And so you see those two red days there. That's when those took place.

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 So here we're taking a look at the cumulative ozone exceedances. And so this is any time

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 that that air quality index ventured into yellow territory or higher. And so if you

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 take a look at the June and July timeframe, especially, we were kind of on pace there

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 to have the best year that we were going to have in five years. Like I said, those days

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 in August did tip the scales a bit for us. And now we're kind of on an average pace here

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 for the five year period for 2020. So the previous slide showed the number of exceedances.

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 So the number of times that we ventured into yellow territory or higher. This is a comparison

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 of the design values for 2016 through 2020. And blue is the current 2020 track. Once again,

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 we can see there in July, we were on pace to meet the 2008 EPA standard of 75 there.

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 And once again, those exceedances in early August did tip the scales. And so we are on

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 pace to be about in line with 2018. And then a little bit simpler way of taking a look

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 at this here. So this is nothing to do with design values or anything like that. This

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 is just the average regional ozone in months in 2019 versus 2020. And once again, a lot

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 of variability based on meteorologic conditions. But we do see about a 30% decrease in average

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 in March and 9, 10% there in April. And we move sort of into a little bit more variability

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 there May through August. And so the presentation today is really to

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 give you a sense of the efforts that are going on at the cog. They do have a full team of

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 air quality planners there in their transportation division. And so the availability of information

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 over the last two years has definitely increased. And they are definitely taking a full new

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 view of this topic. And so they, like I said, they kindly provided these slides to us and

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 they wanted to also provide their contact information. So if you have any follow up

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 questions, you can feel free to reach out to any of them. Also, feel free to reach out

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 to the sustainability office if you have anything. And we've been working together for a few

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 years now and we would be happy to pass those along for you. So I will open it up to any

00:17:56.080 --> 00:18:00.400
 questions that you might have. If we can take the slides down so we can see

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 everyone's smiling faces, we will take questions. Yes, Councilmember Meltzer.

00:18:06.320 --> 00:18:14.840
 Yeah, I've kind of a minor-ish question and a major one. I don't think I understand page

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 16, slide 16. I think I heard what you said, but maybe just the facts are peculiar because

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 everything's about how, you know, there was less activity, therefore basically less pollution.

00:18:32.800 --> 00:18:45.080
 But then slide 16 shows several months of higher ozone in 2020 than in 2019. So correct.

00:18:45.080 --> 00:18:50.040
 So that's something that is currently under review. So two main things that it could be.

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 One of them is variability in meteorology. So the difference in, you know, high ozone

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 conditions, you know, the high UV index and low winds and high temperatures. The other

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 thing and was kind of referenced in the COGS analysis was the need for more state-level

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 action and state implementation plans to address background. And so potentially less was attributed

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 to transportation than was previously thought. And so that's another possible explanation.

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 But like I said, currently under review with that.

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 That could be one of those little anomalies that isn't so little and that leads to like

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 a major different way of viewing the world, right? Even if it's with so much less activity,

00:19:37.600 --> 00:19:41.640
 you know, what else are the candidates for higher ozone?

00:19:41.640 --> 00:19:42.640
 Correct.

00:19:42.640 --> 00:19:48.880
 So we don't know. Okay. Well, that's going to be very important to find out. Well, that

00:19:48.880 --> 00:19:55.000
 kind of, you know, sets the stage for my bigger question, which is what's actionable about

00:19:55.000 --> 00:20:01.640
 this? But I think we have to get the analysis first before we can even tell. There's something

00:20:01.640 --> 00:20:05.280
 very actionable that's very different than what anyone thought.

00:20:05.280 --> 00:20:10.240
 Correct. And I think the question of actionability is really one of the things that's going to

00:20:10.240 --> 00:20:14.440
 be addressed in that air quality, regional air quality task force. And so when we take

00:20:14.440 --> 00:20:19.760
 a look at the different data sets that are available and what we can learn from those,

00:20:19.760 --> 00:20:22.800
 you know, we'll be posing those questions for sure.

00:20:22.800 --> 00:20:28.880
 Yeah, that's pretty shocking. You know, everybody stays home and it still gets worse. Weird.

00:20:28.880 --> 00:20:32.000
 Okay. Thank you.

00:20:32.000 --> 00:20:33.800
 Did you have another question or was that?

00:20:33.800 --> 00:20:34.800
 No, that, that.

00:20:34.800 --> 00:20:35.800
 I have to extend to that.

00:20:35.800 --> 00:20:36.800
 That's it.

00:20:36.800 --> 00:20:37.800
 Okay.

00:20:37.800 --> 00:20:38.800
 Until we understand that, you know.

00:20:38.800 --> 00:20:41.760
 Councilmember Davis, do you have any questions?

00:20:41.760 --> 00:20:47.240
 No, I don't have any questions. I thank you, Paul, for asking that one though, because

00:20:47.240 --> 00:20:53.000
 that's, that's perplexing. That'll be interesting to find out what we can find out about that.

00:20:53.000 --> 00:20:59.360
 Yeah, that was one of my observations and questions as well. I mean, because we hear

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 the reason where our air quality is so bad is because of the traffic and transportation

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 and everything in our area. And we have unfortunate situation that has lend itself to allow us

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 to get some data. And so now we can explore that. And I am equally as interested to figure

00:21:17.760 --> 00:21:22.920
 out, you know, what's happening there. And one of the things that I thought was interesting

00:21:22.920 --> 00:21:28.160
 as well as now we can directly tie. I mean, we knew high speeds caused fatalities, but

00:21:28.160 --> 00:21:35.520
 now there's data that shows that those high speeds cause more fatalities, which is unfortunate.

00:21:35.520 --> 00:21:43.000
 But it's there in the data. The only other question I have is as far as the non-attainment

00:21:43.000 --> 00:21:47.800
 area, when you looked around, I mean, we're all orange. Every one of those that surround

00:21:47.800 --> 00:21:55.920
 Denton is orange. I guess just for clarification, are they supposed to be yellow or is it just

00:21:55.920 --> 00:22:02.760
 an orange monitor and we're within the data that's allowed?

00:22:02.760 --> 00:22:10.440
 So the design value for that monitor determined whether it was orange or yellow. And so the

00:22:10.440 --> 00:22:15.440
 ones that fell into the higher category, I believe it was, we'll check on the numbers

00:22:15.440 --> 00:22:28.280
 there. Yeah, anything, yeah, between 71 and 85 was in the orange and then between 56 and

00:22:28.280 --> 00:22:32.520
 70 was there in the yellow. And so that would be the design values for the individual monitors,

00:22:32.520 --> 00:22:40.320
 not the region as a whole. Okay. And so there is a percentage that we're

00:22:40.320 --> 00:22:46.640
 supposed to be at and I'm trying, I'm going way back and I know that we had gone over

00:22:46.640 --> 00:22:55.040
 that limit. Are we still over the limit that's allowed for our area? And are there any penalties?

00:22:55.040 --> 00:23:02.080
 I remember a couple of years back, there was discussion of a penalty or something that

00:23:02.080 --> 00:23:09.220
 was attributed to those monitors. So I believe it's the, so the design value

00:23:09.220 --> 00:23:15.040
 for the region is the main value that we take a look at in terms of comparing it to the

00:23:15.040 --> 00:23:23.160
 EPA design value. And so the 2008 design value is what we are currently as a region trying

00:23:23.160 --> 00:23:30.840
 to achieve. And then there's the 2015 one, which is beyond that still. And so it's at

00:23:30.840 --> 00:23:36.960
 a regional level. And so, you know, whichever monitor is the highest in the region will

00:23:36.960 --> 00:23:47.340
 sort of drive that design value for the region. And it is not the Denton monitor at this time

00:23:47.340 --> 00:23:52.680
 that is driving that design value. Okay. If that makes sense.

00:23:52.680 --> 00:23:58.600
 Okay. And I see Dr. Banks is here with us. Is there any chance, I know that we had talked

00:23:58.600 --> 00:24:03.280
 about maybe trying to get another monitor since there was just one in Dent County. Is

00:24:03.280 --> 00:24:10.680
 that still any, is that still a conversation or not a possibility at all?

00:24:10.680 --> 00:24:21.920
 Another monitor in our area. If you can unmute.

00:24:21.920 --> 00:24:33.080
 There we go. Sorry about that. I haven't heard of any recent conversations. I'm looking

00:24:33.080 --> 00:24:39.680
 over at Catherine just to see if there's been some here lately. All right. She's bringing

00:24:39.680 --> 00:24:44.760
 a note. All right. So they're looking at one in Pilot Point right now. Okay. So they've

00:24:44.760 --> 00:24:54.640
 added one in Pilot Point since we talked last. Okay. Thank you. Thank you for that. All right.

00:24:54.640 --> 00:25:08.920
 Dr. Meltzer? Yeah. You know, I'm just really, I've really taken cause over this oddity of

00:25:08.920 --> 00:25:14.040
 less traffic, less flights and higher ozone. And I'm wondering, do we know, is this just

00:25:14.040 --> 00:25:23.360
 a regional phenomenon or is this nationally true, globally true? You know, traffic down

00:25:23.360 --> 00:25:26.400
 and ozone up. So from what I've heard from some of the

00:25:26.400 --> 00:25:31.160
 conversations, it's relatively consistent, at least in some of the Texas area. And I

00:25:31.160 --> 00:25:38.520
 think that they're putting more of that information together. Obviously with the cog, they have,

00:25:38.520 --> 00:25:44.520
 you know, this North Central Texas data more readily available. And as more people do these

00:25:44.520 --> 00:25:49.440
 analyses, and I think that there will certainly be more coming, you know, as this does act

00:25:49.440 --> 00:25:54.000
 as a case study. And so as we get those in, we'll be able to compare more readily.

00:25:54.000 --> 00:26:00.640
 Yeah. Okay. That'll be interesting to know. Thank you. I mean, maybe the planet's just

00:26:00.640 --> 00:26:07.960
 cooking and once fissures open up on the earth, you're done. I don't know.

00:26:07.960 --> 00:26:17.880
 Well on that comment, we will move on to the next item. Item C, Receive a Report, Hold

00:26:17.880 --> 00:26:22.760
 a Discussion, and Give Staff Direction Regarding an Update on the Recent and Upcoming Projects

00:26:22.760 --> 00:26:32.560
 in the Solid Waste and Recycling Department. Dr. Oh, there you are, Brian. Welcome. If

00:26:32.560 --> 00:26:35.400
 you could unmute and then you can start whenever you're ready.

00:26:35.400 --> 00:26:39.440
 Very good. Sorry about that. Good afternoon, Madam Chair, members of the committee, Brian

00:26:39.440 --> 00:26:45.280
 Berner, Solid Waste Director with the City of Denton. We can all concede that the year

00:26:45.280 --> 00:26:49.760
 2020 has been an interesting year and with COVID, it has pushed a lot of things back.

00:26:49.760 --> 00:26:54.040
 And we've been before council here on several occasions over the past six months saying

00:26:54.040 --> 00:26:59.080
 this thing is coming and that thing is coming. And we wanted to get before the COE today

00:26:59.080 --> 00:27:04.720
 as we get closer to some of these things coming to fruition, lay out some of the projects

00:27:04.720 --> 00:27:10.320
 and give you a little better idea of what is coming down the pike. So with that, let

00:27:10.320 --> 00:27:34.200
 me share the screen real quick. There we go. So project updates. So the purpose of this

00:27:34.200 --> 00:27:38.360
 is really to provide the Committee on the Environment an update on some outstanding

00:27:38.360 --> 00:27:42.880
 projects, some things that have recently been implemented, as well as some projects that

00:27:42.880 --> 00:27:46.840
 have been in the pipeline for a while. We want to talk a little bit about why they're

00:27:46.840 --> 00:27:51.960
 important and really set some expectations as we're moving down the implementation and

00:27:51.960 --> 00:27:57.800
 set a timeline. A couple of these projects, we're still in the contracting phase. You

00:27:57.800 --> 00:28:02.720
 will see them very, very shortly. But we are still under the Purchasing Non-Disclosure

00:28:02.720 --> 00:28:07.280
 Agreement. So we'll be talking generalities about the project. We will not be able to

00:28:07.280 --> 00:28:11.560
 give the name of successful suppliers until that contracting is complete, but we'll try

00:28:11.560 --> 00:28:15.920
 to answer as many questions as you can. There are several projects that we have here before

00:28:15.920 --> 00:28:19.800
 you today. What we'd like to do is go through the entire presentation and then come back

00:28:19.800 --> 00:28:26.320
 and answer specific questions about the specific projects. With that, I do have a couple of

00:28:26.320 --> 00:28:34.880
 people here to help me today, a couple of staff members, really key to help implement

00:28:34.880 --> 00:28:39.240
 some of these actions that we're going to be doing today. First off, we'll be introducing

00:28:39.240 --> 00:28:44.520
 Ms. Tina Eck. She is our Senior Business Analyst with the department. And following her, Ms.

00:28:44.520 --> 00:28:48.760
 Alison Wing will be talking. She is our Solid Waste Applications Coordinator, and she'll

00:28:48.760 --> 00:28:52.040
 be talking about a project that we have. So I'm going to switch places with Tina right

00:28:52.040 --> 00:29:05.880
 now and we'll talk a little bit about our IVR system. Good afternoon. So our interactive

00:29:05.880 --> 00:29:12.480
 voice response system has been developed in a partnership with our customer service department,

00:29:12.480 --> 00:29:17.480
 and it provides our residents self-service options in making their solid waste requests

00:29:17.480 --> 00:29:22.120
 specifically related to our yard waste program. So we do have a separate number there that

00:29:22.120 --> 00:29:27.800
 you can dial in. It is live and up to date right now. You can make requests in English

00:29:27.800 --> 00:29:33.440
 and Spanish 24/7. And it allows you to do things like opt in and out of the yard waste

00:29:33.440 --> 00:29:39.760
 program, either craft bag or cart, and schedule a brush collection if you are not currently

00:29:39.760 --> 00:29:44.560
 opted into the program. If you are opted in, you can already have your brush collected

00:29:44.560 --> 00:29:50.800
 automatically weekly. And additionally, you can also schedule a brush bulk collection

00:29:50.800 --> 00:29:58.280
 of bagged leaves two times per year. Some of the benefits are specifically with the

00:29:58.280 --> 00:30:03.400
 Monday collection day, we do have customers there that can go ahead and call in over the

00:30:03.400 --> 00:30:07.960
 weekend. Formerly, they were having to wait essentially an additional week if they were

00:30:07.960 --> 00:30:13.440
 to do yard waste kind of tasks over the weekend. So now that they can go ahead and call that

00:30:13.440 --> 00:30:19.360
 in and have it scheduled for Monday collection next day, and also it enables you to be able

00:30:19.360 --> 00:30:26.680
 to have the reservation without having customer service. I'm pretty proud of that. And up

00:30:26.680 --> 00:30:33.760
 next, I'll be introducing Allison Lee, our applications coordinator.

00:30:33.760 --> 00:30:51.280
 Hello. Hey, as Tina said, I'm Allison wing, the solid waste applications coordinator here

00:30:51.280 --> 00:30:58.240
 to talk to you about the smart routing system. We are nearing the end of our RFP for smart

00:30:58.240 --> 00:31:04.200
 for procuring smart routing software. This will replace existing software for managing

00:31:04.200 --> 00:31:10.460
 work orders, container inventory, rolling stock inventory, and will support audit tracking

00:31:10.460 --> 00:31:16.240
 and reporting, but will but will come with added enhancements that are new to the city.

00:31:16.240 --> 00:31:20.980
 Each collections vehicle will be outfitted with an iPhone or iPad that will give turn

00:31:20.980 --> 00:31:26.440
 by turn directions for the day's route and work orders, and will be a communication portal

00:31:26.440 --> 00:31:33.020
 for the supervisors, dispatch and the collections technicians.

00:31:33.020 --> 00:31:39.340
 Each vehicle will be tracked by GPS in real time. At all times, we will have the ability

00:31:39.340 --> 00:31:45.520
 to log into a portal and see where all vehicles are and easily be able to send the best vehicle

00:31:45.520 --> 00:31:51.600
 to an emergency situation, or quickly get to a vehicle in distress or whatever situation

00:31:51.600 --> 00:31:57.440
 may arise. This also means that we will be able to see what percentage of each route

00:31:57.440 --> 00:32:03.840
 has been completed at any point during the day, and exactly where each vehicle is on

00:32:03.840 --> 00:32:09.120
 their route. If someone calls customer service asking why their cart hasn't been emptied

00:32:09.120 --> 00:32:14.200
 yet, customer service will be able to answer that question. They will be able to tell the

00:32:14.200 --> 00:32:19.400
 customer that their street hasn't been serviced yet, or that their particular home wasn't

00:32:19.400 --> 00:32:24.920
 serviced because the cart wasn't out when the truck serviced their street. There will

00:32:24.920 --> 00:32:31.160
 be a note and a photo indicating the reason with evidence for any missed service for both

00:32:31.160 --> 00:32:38.360
 residential and commercial collections immediately clearing up confusion for the customer. This

00:32:38.360 --> 00:32:45.400
 photo evidence feature of the software will also back up any collections that require

00:32:45.400 --> 00:32:53.760
 fees, such as large piles of brush or bulky items in excess of two. We're really excited

00:32:53.760 --> 00:32:59.180
 about this project and excited to get it rolling and expecting that we will see much more efficient

00:32:59.180 --> 00:33:14.400
 service for the residents of Denton with implementation of this software. And now we will go back.

00:33:14.400 --> 00:33:20.040
 From a timing standpoint, we anticipate that the smart routing system will be presented

00:33:20.040 --> 00:33:26.280
 to the PUB next Monday, the 14th, and then will come before council for final approval

00:33:26.280 --> 00:33:31.280
 on the 22nd. So that one is just right at the finish line. You should see that one within

00:33:31.280 --> 00:33:36.040
 the next week, two weeks for approval. We'd like to talk a little bit about the comprehensive

00:33:36.040 --> 00:33:43.420
 solid waste management strategy. We had re-upped that procurement, and we're in the process

00:33:43.420 --> 00:33:50.160
 of finalizing contracts with our successful proposer at this point in time. As a reminder,

00:33:50.160 --> 00:33:54.560
 the comprehensive solid waste management strategy is really a forward-looking document that

00:33:54.560 --> 00:34:00.040
 helps the city strategize and identify what its solid waste procurement or operations

00:34:00.040 --> 00:34:07.080
 will look like over the next 5, 10, 15 years. It allows us to set long and short-term goals,

00:34:07.080 --> 00:34:12.320
 look at policies and actions, really help manage the generation diversion disposal waste

00:34:12.320 --> 00:34:18.000
 in the 21st century. Now, this is not a solid waste management plan. The plan flows from

00:34:18.000 --> 00:34:22.520
 the strategy. We've all seen those war movies where, you know, the sergeant goes, take that

00:34:22.520 --> 00:34:26.680
 hill and everybody, you know, gets ready and they move towards that hill. But how did they

00:34:26.680 --> 00:34:30.320
 select that hill? Why did they select that hill? Is that the right hill that they should

00:34:30.320 --> 00:34:37.500
 be focusing on? So that's what the strategy is to do, is to look at everything in a large,

00:34:37.500 --> 00:34:45.040
 from a 30,000-foot view and help us really narrow down which pieces need to be implemented

00:34:45.040 --> 00:34:50.840
 at the city level and how that will look. From the standpoint, you know, we're going

00:34:50.840 --> 00:34:58.080
 to be talking with, we're going to start out doing residential and commercial waste audits.

00:34:58.080 --> 00:35:03.480
 We are somewhat unique in the city of Denton in that we do provide commercial service.

00:35:03.480 --> 00:35:07.620
 So while there have been residential waste audits that have been completed throughout

00:35:07.620 --> 00:35:12.180
 the country and throughout the region, we have not seen really anything substantial

00:35:12.180 --> 00:35:17.720
 in the commercial waste sector. So we'll be kicking the strategy off by completing commercial

00:35:17.720 --> 00:35:22.440
 waste audits. While we're doing that, we're also going to be completing listening and

00:35:22.440 --> 00:35:26.800
 feedback sessions so that we can focus on the people that we'll be servicing. So again,

00:35:26.800 --> 00:35:30.280
 sitting down with council members, boards and commission members, community members,

00:35:30.280 --> 00:35:35.560
 staff to really identify what's important, what needs to move forward, looking at different

00:35:35.560 --> 00:35:41.440
 rules and regulations internal to the city as we operate, as well as federal, state and

00:35:41.440 --> 00:35:46.720
 local regulations, defining not only what we can do with recycles, but looking at how

00:35:46.720 --> 00:35:52.120
 products are manufactured, supporting how material is managed throughout the process.

00:35:52.120 --> 00:35:57.640
 We don't want the tail wagging the dog. We want it to flow the process from the start

00:35:57.640 --> 00:36:03.800
 where materials are sourced to the end of life. And again, looking at these, at growth

00:36:03.800 --> 00:36:10.360
 from a regional, looking at regional growth and generation trends as we move forward.

00:36:10.360 --> 00:36:16.160
 Denton is growing extremely rapidly. So how do we work to get ahead of this curve as opposed

00:36:16.160 --> 00:36:21.920
 to trying just to play catch up all the time? And again, this project will be data driven.

00:36:21.920 --> 00:36:27.440
 So again, it's important that the data that we're getting from our smart routing system

00:36:27.440 --> 00:36:33.720
 as well as other implementation programs that we're looking forward to, we'll define the

00:36:33.720 --> 00:36:39.720
 feedback on that. Again, the results of this project will help us, you know, use to vision

00:36:39.720 --> 00:36:44.980
 the expectations of this program over the next 10, 15 years, answering those questions.

00:36:44.980 --> 00:36:49.160
 What should we be recycling? How should we be managing it? You know, looking at our long

00:36:49.160 --> 00:36:54.920
 term garbage management goals, helping define what future legislative agendas might look

00:36:54.920 --> 00:36:58.840
 like. And then again, as we're going through this, trying to identify, you know, third

00:36:58.840 --> 00:37:03.240
 party or grant funding opportunities that will help us support us. So really, I'd like

00:37:03.240 --> 00:37:09.600
 to refer to this as a solid waste 3.0, you know, solid waste 1.0 was when we went from,

00:37:09.600 --> 00:37:14.960
 you know, at the turn of the 19th century, from burning trash in the backyard or whatever

00:37:14.960 --> 00:37:20.040
 to actually being collected. And then solid waste 2.0 when we started separating it out

00:37:20.040 --> 00:37:24.560
 and recycling. And this is really 3.0, taking that step back, looking at what's happening

00:37:24.560 --> 00:37:29.560
 here in the 21st century and designing for the future as we're moving forward. As I said

00:37:29.560 --> 00:37:35.160
 earlier, we're in the process of contracting, working through the contract with the successful

00:37:35.160 --> 00:37:41.160
 proposer at this point in time. We anticipate bringing this to the PUB at the first meeting

00:37:41.160 --> 00:37:48.160
 in October and then the council meeting following that for council approval.

00:37:48.160 --> 00:37:52.960
 The last project I'd like to identify and talk about today is our City of Denton landfill

00:37:52.960 --> 00:37:58.600
 scale software system replacement. We have a system in place right now that's about 16

00:37:58.600 --> 00:38:03.120
 years old. It's at the end of life. There was an audit completed three years ago. And

00:38:03.120 --> 00:38:07.160
 as a result, there were several issues that are identified. First and foremost, there

00:38:07.160 --> 00:38:14.960
 are no institutional controls available in this software system. Due to security issues,

00:38:14.960 --> 00:38:22.920
 it allowed different people to access different parts of the program. So keeping track of

00:38:22.920 --> 00:38:33.160
 where the accounts were being managed was somewhat difficult. We have put some security

00:38:33.160 --> 00:38:39.200
 in place to help us alleviate a lot of those issues. But again, we still have issues that

00:38:39.200 --> 00:38:44.760
 require a lot of maintenance as we're moving forward. It's a very old piece of software.

00:38:44.760 --> 00:38:48.880
 And it's at its end of life. And it's no longer being supported by the provider. So

00:38:48.880 --> 00:38:55.200
 we're at a point that necessitates us replacing this software piece. What we are hoping to

00:38:55.200 --> 00:39:00.840
 do is within this next week actually have it hit the street. It will be open for about

00:39:00.840 --> 00:39:06.800
 a month, six weeks. We'll go through a review process. And hopefully by the end of the year

00:39:06.800 --> 00:39:12.600
 actually have a successful vendor selected, bring that forward to council and early in

00:39:12.600 --> 00:39:19.000
 FY or early in calendar year 21, actually start moving towards the implementation of

00:39:19.000 --> 00:39:25.640
 a new scale house system for the landfill. And that will help us again capture appropriate

00:39:25.640 --> 00:39:30.760
 data that we need to make some of these long-term decisions. With that, I'd be willing to answer

00:39:30.760 --> 00:39:34.480
 questions that you might have regarding the system.

00:39:34.480 --> 00:39:45.040
 Okay. Take the slides down and see who has a question first. There we go. Anyone? Lots

00:39:45.040 --> 00:39:52.440
 of information. No. Councilor Meltzer? Yeah, just to comment, you know, a lot of great

00:39:52.440 --> 00:40:00.080
 new stuff on the systems front. And I wasn't sure I caught, I think you said next couple

00:40:00.080 --> 00:40:09.280
 of weeks, but just what is your expected timing now on the next step of the big strategy process?

00:40:09.280 --> 00:40:14.160
 As I stated, we're in the final stages of contracting. So that will still have to go

00:40:14.160 --> 00:40:18.920
 through the city attorney's office. But once we get into the system, we're anticipating

00:40:18.920 --> 00:40:23.720
 the first part of October, it will go to the PUB and then the next meeting that we would

00:40:23.720 --> 00:40:28.560
 set the agenda date on. So probably middle of October, the council, the full council

00:40:28.560 --> 00:40:35.560
 would see it for approval. To hire the? To hire the consultant. Correct. Okay. Thank

00:40:35.560 --> 00:40:43.000
 you. All right. Well, thank you. I have just a kind of clarification question myself. So

00:40:43.000 --> 00:40:47.680
 on this slide, we saw it was strategy that it wasn't the plan. And so to get from the

00:40:47.680 --> 00:40:54.560
 strategy to the plan, we're going to hold a lot of meetings and discussions. And is

00:40:54.560 --> 00:41:00.640
 that correct? Correct. To get to the end result of the strategy, we'll have visioning sessions.

00:41:00.640 --> 00:41:05.200
 We'll create task force. We'll put this strategy together. And then moving from the strategy

00:41:05.200 --> 00:41:10.960
 to the plan, again, we'll do significant outreach and we'll create those short term

00:41:10.960 --> 00:41:16.560
 plans, those short term goals to move us forward into the implementation of the project. Okay.

00:41:16.560 --> 00:41:21.960
 And that is where recycling and food diversion and all of those things that have been mentioned

00:41:21.960 --> 00:41:26.560
 to us from the public will come in, those conversations. Correct. Yeah, the strategy

00:41:26.560 --> 00:41:30.840
 may say what? Yeah, we're going to do food diversion. Food diversion is important because

00:41:30.840 --> 00:41:34.760
 of X, Y, and Z. And these are the things to consider. And then as we put the plan into

00:41:34.760 --> 00:41:39.880
 place, you know, we may go with something curbside. Or as a result of what the strategy

00:41:39.880 --> 00:41:46.480
 is telling us, it may say, no, that's not cost effective, nor is it physically appropriate.

00:41:46.480 --> 00:41:52.880
 We may do some sort of centralized collection or an augmentation of an existing program.

00:41:52.880 --> 00:41:58.740
 So that strategy will help us define what the plan looks like. Okay. And just a couple

00:41:58.740 --> 00:42:04.920
 of comments. Very good on the voice response system. That's really great to see positive

00:42:04.920 --> 00:42:10.660
 feedback. And also the smart routing. I'm really excited to see that. I can't wait

00:42:10.660 --> 00:42:16.560
 for that to be implemented. That's going to be pretty beneficial, I think, to everyone.

00:42:16.560 --> 00:42:24.280
 On that, if a bin, recycling bin, trash bin gets eaten, will that also register on that

00:42:24.280 --> 00:42:30.560
 system, smart routing system? Like, whoops, we just. Yes. If a bin falls in the hopper,

00:42:30.560 --> 00:42:33.920
 I mean, obviously we don't want our driver crawling in and trying to recover it. Oh,

00:42:33.920 --> 00:42:39.600
 no, no. But again, what that would add, what we would manage that as an exception, the

00:42:39.600 --> 00:42:43.640
 driver would just basically punch a button on his tablet. It would automatically print

00:42:43.640 --> 00:42:48.880
 a work order and we could dispatch our cart delivery team out to deliver another without

00:42:48.880 --> 00:42:54.240
 the customer having to make a phone call or having to get back and manually tagging this

00:42:54.240 --> 00:43:03.040
 through a manual paper process. That's fantastic. That's really great. Thank you. You're welcome.

00:43:03.040 --> 00:43:10.000
 Okay, so I think if we don't have any more questions on that item, we will move down

00:43:10.000 --> 00:43:17.880
 to D, management updates. I think we have three here. Dr. Banks, are you going to go

00:43:17.880 --> 00:43:24.740
 through those with us? Yes, just real briefly. So the first one is an update of the RISE

00:43:24.740 --> 00:43:30.260
 coalition that stands for regional integration of sustainability efforts. Basically, this

00:43:30.260 --> 00:43:35.720
 is an outgrowth of a name y'all may be more familiar with, the North Central Texas Stewardship

00:43:35.720 --> 00:43:43.480
 Forum. That was an EPA grant and it was facilitated through the COG. And once the grant was over,

00:43:43.480 --> 00:43:49.360
 this group saw benefit in continuing to share information, kind of work as a group, serve

00:43:49.360 --> 00:43:57.880
 as a clearinghouse. And so they've created this next iteration of the group. A little

00:43:57.880 --> 00:44:05.240
 bit of information available for you, as well as the web link. And then a little brief note

00:44:05.240 --> 00:44:11.240
 in there just to acknowledge that Denton's own Catherine Barnett has been elected vice

00:44:11.240 --> 00:44:16.640
 chair of this group. And so we congratulate her for that and interested to see where this

00:44:16.640 --> 00:44:24.600
 group is going to go. The next item is just a very brief update on the sustainability

00:44:24.600 --> 00:44:32.640
 advisory committee. That is item two of your matrix. And so we wanted to give you just

00:44:32.640 --> 00:44:37.640
 a brief update on kind of where that's at. So the intention is to bring back, staff is

00:44:37.640 --> 00:44:41.840
 still doing research. We're going to come back in front of the committee on the environment

00:44:41.840 --> 00:44:46.800
 at the meeting in October. And right now we are targeting the October 13th meeting with

00:44:46.800 --> 00:44:52.920
 the full council to have a discussion about options and hopefully get some guidance from

00:44:52.920 --> 00:45:00.120
 the council on how they would like to put this together. Last item is basically just

00:45:00.120 --> 00:45:11.200
 the actions matrix. And basically the only pending item that we have after the sustainable

00:45:11.200 --> 00:45:18.440
 implementation committee is SoulSmart design. And we've spoken with the EME peers at the

00:45:18.440 --> 00:45:23.240
 intentions to bring this back at the next meeting that we're going to have in October.

00:45:23.240 --> 00:45:29.320
 And that's all I have. I have a question about number one, my commercial

00:45:29.320 --> 00:45:34.880
 food diversion programs. I know that was in 2018 and we've been kind of waiting for the

00:45:34.880 --> 00:45:42.240
 conversation that's coming up. But I have a question because I'm not real sure and this

00:45:42.240 --> 00:45:47.360
 could be brought back to us in an update next time or a work session if anyone wants to

00:45:47.360 --> 00:45:54.120
 hear about what's allowed and what's not as far as for private businesses to do food scraps

00:45:54.120 --> 00:45:59.600
 for commercials or residential. I know that council had someone come speak that had a

00:45:59.600 --> 00:46:06.160
 company who did that for certain businesses. But since then I heard that it wasn't allowed.

00:46:06.160 --> 00:46:11.440
 And so if I may have heard mistakenly or, you know, if that's something we need to discuss

00:46:11.440 --> 00:46:18.820
 as a policy in the community, that may be something we need to do to allow private businesses

00:46:18.820 --> 00:46:29.440
 to do that. I think Brian may have a comment on this.

00:46:29.440 --> 00:46:37.440
 And it may be in our strategy. I don't know. Councilmember Briggs, that is true. It is

00:46:37.440 --> 00:46:44.120
 an important element we are going to be examining in our strategy. And the name slips my mind

00:46:44.120 --> 00:46:49.360
 of the person that came and did the presentation. But again, they are not the only person on

00:46:49.360 --> 00:46:54.800
 the block doing this. There are several companies out there that, you know, will collect material

00:46:54.800 --> 00:47:02.440
 and compost it. So there's nothing wrong with a private resident taking material to a third

00:47:02.440 --> 00:47:07.760
 party, you know, just like sorting out aluminum cans and taking them to a metal processor.

00:47:07.760 --> 00:47:12.640
 There's nothing against the law for doing that. But the city is the sole by our ordinance

00:47:12.640 --> 00:47:19.320
 is the sole provider of solid waste services in the city of Denton. So we cannot set up

00:47:19.320 --> 00:47:25.160
 a program where, you know, allowing a third party to come in and provide part of that

00:47:25.160 --> 00:47:29.880
 service. So as part of the strategy, we'll be looking at how that's implemented moving

00:47:29.880 --> 00:47:34.360
 forward and determining what sort of ordinance we may have to change or how it may affect

00:47:34.360 --> 00:47:36.680
 us in the way that we deliver that service.

00:47:36.680 --> 00:47:43.480
 >> Okay. Well, I would like to keep that on the matrix just as we're going through to

00:47:43.480 --> 00:47:51.600
 make sure that it stays on there as the conversation comes forward to us, if that's okay. And other

00:47:51.600 --> 00:47:58.480
 than that, does anyone have anything to add to the matrix for our concluding items?

00:47:58.480 --> 00:48:02.440
 We'll move to concluding items.

00:48:02.440 --> 00:48:12.880
 >> You know, I think it's sort of always the same things that I think there's a consensus

00:48:12.880 --> 00:48:18.200
 for taking action on. Like maybe I'm wrong about this, but I think this consensus, at

00:48:18.200 --> 00:48:24.440
 least on the part of our committee, taking action on collecting compost for attacking

00:48:24.440 --> 00:48:31.080
 commercial and multifamily. And it just seems like it's always planning for another conversation

00:48:31.080 --> 00:48:35.760
 about a conversation about a conversation. And I'm just kind of watching the years tick

00:48:35.760 --> 00:48:46.240
 by. I'm a little curious how it ever comes to like, when are we actually going to look

00:48:46.240 --> 00:48:53.240
 at options and to really do it. But maybe that's a concluding item, just an expression

00:48:53.240 --> 00:48:57.040
 of frustration.

00:48:57.040 --> 00:49:03.400
 >> Did we have a date for the strategy to come to -- I mean, I know that we saw a timeline,

00:49:03.400 --> 00:49:08.800
 but is there a date that we can lock that down where this will be a discussion for us?

00:49:08.800 --> 00:49:18.800
 >> Again, we're working, you know, trying to contract the contractor. And once we get

00:49:18.800 --> 00:49:23.600
 that underway, then, you know, as part of a council presentation, or excuse me, as part

00:49:23.600 --> 00:49:27.640
 of the approval by the council, we can take an opportunity there to discuss it as well

00:49:27.640 --> 00:49:34.000
 as when we start implementing the process, we'll be having specific and direct and intimate

00:49:34.000 --> 00:49:38.440
 conversations with each of the council members as we move forward.

00:49:38.440 --> 00:49:45.840
 >> Okay. So I assume that will come to us as a body here as well.

00:49:45.840 --> 00:49:46.840
 >> Correct.

00:49:46.840 --> 00:49:50.760
 >> Okay. So thank you, Councilmember Metzler, for your note. Councilmember Davis, do you

00:49:50.760 --> 00:49:52.560
 have anything you'd like to add?

00:49:52.560 --> 00:49:55.560
 >> No, not today.

00:49:55.560 --> 00:50:02.440
 >> Okay. The only -- I'm curious about our conversation on carbon reduction, if that's

00:50:02.440 --> 00:50:09.040
 going to come back to us in the future. I know we were waiting on some more data there.

00:50:09.040 --> 00:50:16.240
 And also the last thing is if we want to consider changing notification status, I think in our

00:50:16.240 --> 00:50:22.800
 ordinance for spraying, it's 24 hours. If we wanted to up that to 48 or 72 hours, I

00:50:22.800 --> 00:50:31.080
 know that our city has done well beyond the 24-hour notification that's in our ordinance.

00:50:31.080 --> 00:50:36.360
 They've done really, really great on this one. But if we wanted to make those changes

00:50:36.360 --> 00:50:47.400
 in an ordinance, if that's something we wanted to consider in the future for the matrix.

00:50:47.400 --> 00:50:51.320
 Or an update on it, maybe, even.

00:50:51.320 --> 00:50:56.840
 >> We can definitely add that to the matrix. We can discuss it in more detail. Part of

00:50:56.840 --> 00:51:02.520
 the challenge is if you have multiple cases that are in close proximity in time, with

00:51:02.520 --> 00:51:08.600
 a single applicator and a single machine to apply, sometimes you can't do that within

00:51:08.600 --> 00:51:17.480
 a 48-hour time period. But we haven't seen a year like that since 2012. So we'd be glad

00:51:17.480 --> 00:51:21.080
 to bring back some information to kind of discuss the pros and cons.

00:51:21.080 --> 00:51:27.560
 >> Okay. That'd be great. So we'll just add that. Thank you. So I guess we are at our

00:51:27.560 --> 00:51:33.400
 conclusion of the meeting. And I appreciate everyone joining in today. And we will adjourn

00:51:33.400 --> 00:51:38.460
 at 1.53. Thank you, everybody.

00:51:38.460 --> 00:51:39.760
 >> Thank you.

