WEBVTT

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 good afternoon everyone and welcome to the August meeting of the Ditten Parks and Recreation

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 Beautification Board. First item is Rachel, are there any members or questions from the

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 public? We have no one on the line today, Chair. Thank you. Thank you. For that information,

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 we have one potential excused absence waiting approval from the city's secretary. And if

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 I could take, if you could take your attention to the agenda, the first item for consideration

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 is consider approval of the minutes for July 13, 2020. And do you want to have any comments,

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 concerns? If there, if that's a no, may I have a motion for approval? I'm sorry, George

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 is indicating I need a second. James, James second. All in favor? Anyone opposed? Ayes

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 have it. Motion passes. Next item is hold, receive a report and hold a discussion regarding

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 an update to the City of Ditten Parks and Recreation Department COVID-19 response. Who's

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 going to take that, Gary? I'll go ahead and start this one. I think we're all going to

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 chime in a little bit. So last meeting, we gave you a pretty detailed summary of everything

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 that's been going on during the COVID pandemic. As of right now, we still have a lot of staff

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 working remotely if they can. Obviously, Park maintenance staff are on board and really haven't

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 stopped working this entire time. We have been short of contract for our mowing and

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 we're short significantly with our maintenance staff. So Drew's been able to start hiring

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 a few people back. Unfortunately, we've lost a couple people to other departments at the

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 same time. So a little bit of erosion under our feet as we make some progress. And we're

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 going to be going here soon with the contract for mowing. So staff's been doing their best

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 to try to keep up with everything with the parks and obviously with the heat that's slowed

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 down a little bit in regards to the grass. So hopefully we don't get any spurts of rain

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 here in the next couple of weeks. We are trying to rehire staff. We have a process that's

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 new to the city. Whenever we need to replace somebody that their position has been vacant

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 or it was a VSP position or someone left prior to or during the pandemic process, that was

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 frozen and we have to go to a subcommittee to get approval to rehire that position. We

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 did that back in June and July and we got approval. So we've been getting positions

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 posted, some of our seasonals interviewed. So we've had a couple interviews here and

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 there. We were able to add one staff member who's a robot, which Drew will share with

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 you a little bit later. But that's the quickest way we can add people is through robots at

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 this point in time. But we'll give you an update on that. But staffing has been a challenge

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 for us getting us people back for park maintenance. And then as we slowly creep towards reopening

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 our facilities, North Lakes Rec Center has been open since the end of June. We opened

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 golf and tennis a few weeks prior to that. And we've slowly started to release some programs

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 to get more people active. Some of the programs that we're doing, we've moved outside some

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 of our fitness related activities at North Lakes. They're on the tennis court or on the

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 driving range. We have last budget year, we got approval to purchase a golf ball dispenser,

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 which has been fantastic. It's been working great. The only thing that we don't have working

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 at this point in time is the credit card system. And we're working with finance on that process.

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 But basically people can buy gift cards in various increments and just go up there. We

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 don't even have to be open. As long as it's daylight, they can go out there, put their

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 card in, get the balls and go out and hit the golf balls. So it's been great. Staff

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 has said that our numbers are up compared to this time last year, which is fantastic.

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 Obviously, there's a little less things for people to do. So that could be part of it.

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 We won't know for sure until we go through a whole cycle. But the activity at the driving

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 range has been up, which is great. That's a good sign. And our parks are still getting

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 heavy use. Drew and Laura, would you like to add anything to that?

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 I will. And I'll talk about the robot Gary was talking about. We did put in a Friday

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 report last week about the robot. It's called a turf tank. And it's going to paint all our

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 lines mainly on the soccer fields. And it's also programmed to paint lines on softball,

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 baseball, rugby, football, you name it, it'll paint it. This is the machine that we're leasing

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 it. We did a two year lease. And it's going to save us approximately 1700 hours of staff

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 time a year. For those of you that play soccer and football and you see all those lines,

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 it normally takes us five to six days to start the season off laying out all the lines. And

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 then two or three times during the season, whether it be fall or spring season, those

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 lines are redone and adjusted due to either goal mouse needing to be moved for soccer,

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 you know, or the football needed to be adjusted one way or another due to the hash lines and

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 the wear of the turf. So this robot, it's GPS run. All the fields have been programmed

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 into a system and we're using our tablets. And the fields can be moved when those goal

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 mouse need to be moved, for instance, in soccer. So they can be slid one way or another on the

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 field and that robot, you add paint to it, you tell it what field to paint. So, you know,

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 if you wanted to repaint field or you wanted to paint field one and field 17, you can tell

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 it what to do and it'll go out and it'll paint all the lines and do it. I mean, it's fabulous.

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 You know, whenever we can get out and tour again, we'd love to take it out and let you

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 see it. So, but if you do get a chance, it's at North Lakes right now painting those lines.

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 They painted most of the fields last week and they're going to paint the rest the end

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 of this week. So it's working really well. The other green machine that is coming and

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 I know we've talked about it before is our all electric zero turn mower. It's a 74 inch

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 zero turn. It's all electric and it takes six hours to charge that machine for a seven

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 to eight hour run time. So it's zero emissions, zero fuel, low maintenance. And so we're really

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 happy to bring it on board and we should have it by the end of the week.

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 So these are some of our COVID kind of reactions and trying to find ways to operate smarter.

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 The robot that Drew was talking about is spot on, you know, to less than an inch. You can't

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 even overlap or a gap. It's that accurate. And we can share with you guys a video. We'll

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 have Eddie put it on the next email he sends out next week. And it's pretty interesting.

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 It's pretty slick. David, do you have a question?

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 Yeah, just a quick question. When we talked about the robot lawn mowing, it's probably

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 been a year almost since we talked about that. One of the questions was security and what

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 keeps people from walking off with them. How does that work with these? Are they big enough

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 that doesn't happen or do they have some tracking or how does that work?

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 So this machine is GPS. Not only is the GPS activated, it's GPS tracked. And then someone

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 will always have eyes on the machine. So this normally, like we said, you know, it takes

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 four to five guys to measure, paint, get all the lines accurate on the fields. Where now

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 where that employee can now, you know, whether they weed eat, take out the trash, you know,

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 do any maintenance to the fields, they're still there with the machine. But they're

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 not painting. They're doing other tasks while the machine is painting. But it is GPS tracked

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 and activated. And it's the machine's about three and a half foot by two and a half foot.

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 So I mean, it's a pretty large machine. Sounds great. 30 minutes of paint. Is that is that

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 what it was? We just we they told us approximately it's three gallons of paint. So yes, every

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 30 minutes you got to refill the paint. Okay, James, you have a question. You're muted.

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 I know you had me muted. Sorry. My wife wish to do that. Anyway, just want to ask a question.

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 Why not do that with lawnmowers? I mean, if it's is it pretty accurate? What kind of resolution

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 can you get on it? So I did I did. We are researching mowers. We found some. The city

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 of Dallas is using Husqvarna autonomous mowers. These are made for small areas. So they work

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 really good for your yard. They don't work very well for park spaces right now. So we're

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 working with different companies and studying different companies. The autonomous mowers

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 are one of the newest technologies on the market at the moment. They're it's very and

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 you know, technology, by the time you buy it today, it may not be as new tomorrow. So

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 we're looking at those. We're studying those. There's several different companies that I've

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 had conversations with and our staff has had conversations with. We're even looking at

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 a company right now out of Houston of possibly doing a demo and a test phase in a park system

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 versus your normal yard system. And these mowers are GPS activated. But like I said,

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 the technology is growing so fast at the moment that we wouldn't want to bring something on

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 today that would be old tomorrow. So we want to we want to bring something on that's really,

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 you know, cost effective for us and has the solutions that we have. The mowers that you

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 see, whether it be, you know, Husqvarna, Greenworks, I know there's several different companies

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 out there still makes one that's great for your yard. It comes out like your Roomba vacuum.

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 But it does its own thing. It doesn't go in straight lines. It's not GPS activated. You

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 have to bury those wires for it to be able to really guide and direct itself. The new

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 mowers that are coming out are GPS activated, you know, they're GPS controlled to where

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 they you tell it I want you mowing north and south today. It's mowing north and south or

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 east and west or you know, it's mowing at 45 degree angles, you know, so they're really

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 coming along with this technology. It's not there yet for our capabilities and what we

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 need. James, the the the robots that we demoed were 22 inches plus or minus. Yeah, the ones

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 you put in your yard and we basically have to get one for each field because by the time

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 it's being the field is actually being used and then irrigation and then the time it's

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 going to take to mow it, we we wouldn't necessarily be able to keep up with it. So it's just not

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 mowing fast enough and in a big enough unit yet to really for it to be effective on a

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 commercial scale. Did look at some remote controlled mowers and we believe actually

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 UNT has one if I'm not mistaken that you can use for slopes. You know, we have some on

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 our dams, but other than that is really probably not worth that investment. But we did demo

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 it and try it. So we're we're continuously looking for ways to try to improve that. Yeah,

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 that sounds like it'd be good like for sports fields if they get that technology, which

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 is relatively flat, right? Yeah, they're almost there. They're they're in a testing phase

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 for golf courses right now, which you know, the standard for golf courses is normally

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 higher than our sports fields. And so, like I said, they're in testing. They haven't released

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 any of these large movers yet. But we're we're staying on top of it. Okay. Thank you. And

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 Drew, you mentioned at the beginning, how many staff hours did you say would replace

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 approximately 1700 1700. And yes, ma'am. And almost six equivalents are about $60,000.

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 Okay, that was my next question. I guess from the leisure. Oh, go ahead. No. Any other questions

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 concerns? I mean, I guess by comparison, what is the cost of that lease? It's $10,000 a

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 year. Oh, well, it's no brainer. All right. Thanks. And that does include the equipment

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 and paint. Awesome. Laura, anything you wanted to add to the COVID update? Yes, on the leisure

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 service side, as Gary mentioned, North Lakes has been operational since June, and everything

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 is going really well there. So we feel comfortable in opening up our next rec center, which is

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 scheduled for right now, just after the holiday. And that's MLK. So we are working on backfilling

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 the staff that we'll need at North Lakes and then bringing on some additional staff to

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 help us with the operational hours at MLK. Similar to North Lakes, it's going to have

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 a very limited at the beginning, very limited operational hours, and then also programming.

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 And then again, as things begin to open up, and we feel comfortable, we'll also begin

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 to reopen more programming and extend hours. We're also gearing up for fall sports. Of

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 course, everything is tentative, but we do have plans for it. And we have already started

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 up some of our contracted sports. So these are going to be some of the outdoor, they're

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 all outdoor right now, outdoor sports programs, limited registrations. I think most of them

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 have a cap at 10 participants. And we've got flag football, I believe some soccer and outdoor

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 volleyball, sandpet volleyball going on right now, being held by our contractors. And then

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 we'll be working on reopening our internal sports leagues in the fall.

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 Okay, thank you, Laura. Brooke, you have a question?

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 I was just curious if you guys are doing any like outdoor yoga in the parks or anything?

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 Somebody asked me about that today, and they were in, I guess, Montana, and they had a

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 bunch of there. Of course, it was a lot cooler. But kind of maybe looking forward to this

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 fall when we know it'll be a little cooler. Is that something you guys are thinking about

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 of doing like Pilates in the park or any of those normal classes that you would teach

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 indoors, outdoors?

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 Yeah, we can definitely look at that. And Alicia right now has been doing a combination

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 of that. So we have started up some of our fitness, our group fitness programs, again,

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 limited capacity, I think the max on those are about 15. We do have one group that's

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 indoors, but the other groups are outdoors. So we are doing that. And then we have some

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 of our contractors, our regular contractors that normally have outdoor fitness groups

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 are also starting back up. Camp Gladiator is a good example of that.

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 I saw that. It's good to see. We are trying to definitely reimagine what our programming

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 is going to look like to meet current safety guidelines and requirements and also to meet

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 the demands and what we feel we can safely conduct.

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 Understandable. I asked a question to Drew with the whole paint. Does it paint circles?

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 Yes.

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 Now like you see all these things where people are sitting around in circle pods. And so it's

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 crossed my mind and for Dent Parts Foundation to do some kind of sit outside in your circle

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 thing.

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 Yes, it does. And then also it is on the verge of being able to paint logos. So right now

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 it can paint logos, but it's time intensive to plug those logos into the machine. And

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 another good reason why we leased it was like we talked about that the technology is moving

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 so fast and growing so fast that to buy the machine and then have to turn around and pay

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 you know a lot of money for all the upgrades to it. Leasing it made more sense to us for

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 that way all the upgrades come with the machine. And so they're almost there. We talked about

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 it last week about painting the different colored logos. So whether that be a flag or

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 you know one of the school logos or one of our you know our DBBI or you know DYSA.

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 Yeah, almost any logo. So they're working on it right now on how to program whether

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 that be you know a picture or JPEG into the machine and immediately for it to be able

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 to paint those logos.

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 You know there might be some sponsorship opportunities in that too.

00:17:57.760 --> 00:18:12.080
 Here we go. Any additional information? Okay, that is not an action item. That is an information

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 item. The next item is to receive a report hold a discussion regarding the Parks and

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 Recreation Department fiscal year 2020-21 proposed operating budget and organizational

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 changes. So Francis, this is Gary Pack and we're going to go ahead and go through the

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 budget. Since we're doing zoom meetings technically we need to be showing everybody's picture

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 when there's conversation. So if there's a if there is a question we can pause after

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 a few slides and then take the PowerPoint down and then if there's any questions or

00:18:48.680 --> 00:18:53.320
 we can wait until the end and just everybody could ask questions at that point in time.

00:18:53.320 --> 00:18:58.800
 So Francis if you want to chime in and just let me know when you'd like to pause or we'll

00:18:58.800 --> 00:19:04.280
 just keep going until we hear otherwise. So typically what we've done in the past few

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 years since since we've all been here is provide you a draft budget presentation before we

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 go to council. This year is a little bit different. Everything was was a little bit more hurried

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 because of timing and COVID and ultimately we really didn't get we didn't go through

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 our typical budget process and it was just basically moving the same numbers forward

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 with some minor adjustments with staffing and some some minor costs but we didn't go

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 through discussions for supplemental increases. We took all our supplementals off except for

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 one and and we'll go through that but we'll go ahead and start through this. I'm going

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 to jump in and then also Laura and Drew are going to jump in when there's specific items

00:19:51.160 --> 00:19:56.720
 related to to their world. The picture if Eddie you can go back to the first slide.

00:19:56.720 --> 00:20:02.200
 You know two of the biggest accomplishments that we did this year aren't for things that

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 we're doing today. They're for things that we're doing for tomorrow and really probably

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 10 to 20 years from now and that's been working on buying land and we've had some discussions

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 about this over the past year in regards to how we're going about trying to find parks

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 and we did have an item on our agenda for this evening for land discussion. I talked

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 to Frances earlier that it needed to be in a closed session because it's sensitive information

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 and that was pulled. I guess we can't have closed sessions during the park board so we

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 will have to read that and bring it back next month but two of the biggest things we did

00:20:43.800 --> 00:20:49.640
 this year was buying the Mills property which is 70 acres. It's a future city park that

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 is on the east side of the city. It has about a four acre pond a lot of native trees. There's

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 a lot of blackjack oaks out there that we saw while exploring in post oaks and then

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 the other one was actually our first and that was a conservation easement over Pilot Knob

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 which will eventually it's going to be coming in two parts. The first half has not been

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 recorded yet. It has to be recorded before they start moving anything out at Hunter Ranch.

00:21:26.080 --> 00:21:31.240
 I think their timeline is October 1 it has to be recorded at the county and we'll share

00:21:31.240 --> 00:21:37.920
 an update with you when that does happen but that's that's a major major win for us as

00:21:37.920 --> 00:21:44.880
 well and not just only the conservation easement but all the acreage in the in the parks that

00:21:44.880 --> 00:21:51.320
 we've planned through the Hunter Coal Ranch agreements. So those parks will be built free

00:21:51.320 --> 00:21:56.760
 of charge for city residents. They will be maintained free of charge for city residents.

00:21:56.760 --> 00:22:00.280
 If there's anything specific that we put in there above and beyond the standard like a

00:22:00.280 --> 00:22:05.360
 library or a rec center we'll have to take care of that but those those are some major

00:22:05.360 --> 00:22:15.960
 wins for tomorrow not necessary for today. So we'll go ahead and jump into the PowerPoint.

00:22:15.960 --> 00:22:25.240
 Next slide. And we broke this out into parks with some of the things we've done over the

00:22:25.240 --> 00:22:30.840
 past year over the past year and then some things that we're moving towards in the future.

00:22:30.840 --> 00:22:35.760
 I'll let Drew go ahead and chime in and then I'll may jump in if he if I want to add something

00:22:35.760 --> 00:22:43.120
 to his his explanation. Thank you Gary and with our accomplishments our Urban Forest

00:22:43.120 --> 00:22:48.040
 Master Plan was taken to council we've made the edits and we have a we have a date soon

00:22:48.040 --> 00:22:55.240
 to go back to them to fully recognize and adopt the Urban Forest Master Plan. The city-wide

00:22:55.240 --> 00:23:00.480
 IPM plan Laura took that and I know we have a presentation later in this meeting you know

00:23:00.480 --> 00:23:06.880
 that what that was adopted by council you know our naming policy was adopted our five

00:23:06.880 --> 00:23:14.600
 year CIP or excuse me our five year CIP plan I can talk was adopted our parks and trail

00:23:14.600 --> 00:23:23.680
 system plan is we have a meeting soon to finalize it for our master plan our 915 916 ordinance

00:23:23.680 --> 00:23:28.360
 that we're continuing on and we're really close to having a resolution on that. And

00:23:28.360 --> 00:23:34.500
 so with Gary talked about with our with our accomplishments with park purchase our land

00:23:34.500 --> 00:23:39.120
 purchasing and construction so that Gary spoke about the Mills property that we're really

00:23:39.120 --> 00:23:43.960
 excited about North Lakes Dog Park I hope most of you have been able to attend you know

00:23:43.960 --> 00:23:49.560
 get to experience that but you know that's been a real big hit we we installed with the

00:23:49.560 --> 00:23:54.480
 Park Foundation's help we installed the first pavilion out there it looks really nice Dallas

00:23:54.480 --> 00:24:03.080
 and Teasley that area was completed the ALH American Legion Hall Senior Center that construction

00:24:03.080 --> 00:24:09.360
 has started the tennis center that construction has started also North Lakes Fishing Pier

00:24:09.360 --> 00:24:15.360
 was replaced right before COVID around March 12th or 13th Carnegie Ridge and Razor Ranch

00:24:15.360 --> 00:24:22.400
 properties Carnegie Ridge that park has been completed it's all sodded in the playgrounds

00:24:22.400 --> 00:24:26.800
 there pavilions been built and so it it's a really nice place if you haven't got to see

00:24:26.800 --> 00:24:33.560
 it yet also we did replace six playgrounds and more coming I know we brought to that

00:24:33.560 --> 00:24:39.720
 you know to you last meeting with McKenna Bowling Green Mack and Joe Skals the restrooms

00:24:39.720 --> 00:24:44.600
 at Carl Young were completed and I know that you know that's for mainly the splash pad

00:24:44.600 --> 00:24:48.800
 and although that didn't get to use this get to be used this year it will be hopefully

00:24:48.800 --> 00:24:55.920
 be able to use next year and so the scoreboards are complete so we got all brand new scoreboards

00:24:55.920 --> 00:25:01.160
 on all our ball fields and so those are those are working out really nice we're in the process

00:25:01.160 --> 00:25:07.000
 of training the sports groups on how to use those scoreboards now the natatorium the leisure

00:25:07.000 --> 00:25:13.360
 pool during COVID time we had it completely renovated and it it looks really nice also

00:25:13.360 --> 00:25:19.880
 green ribbon grant for us 380 and 2499 we are having and seeing more movement on us

00:25:19.880 --> 00:25:26.000
 380 right now that one that one is started and the design for 2499 is at Tex dot now

00:25:26.000 --> 00:25:33.600
 to get approved just just to jump in there a quick on on the natatorium before COVID

00:25:33.600 --> 00:25:37.640
 hit we had a quote from that don't quote me on the numbers but I think it was around

00:25:37.640 --> 00:25:43.960
 fifty thousand dollars it was fifty four dollars and then yeah after COVID hit we went back

00:25:43.960 --> 00:25:49.000
 to them and asked for an updated quote because it was a little stale and it dropped significantly

00:25:49.000 --> 00:25:54.120
 and on top of that we were already closed so we we didn't have to close and lose revenue

00:25:54.120 --> 00:25:59.880
 on top of that so that was actually a benefit of of COVID there's not many of them but that

00:25:59.880 --> 00:26:04.320
 is something that we're able to capitalize off of and then the green ribbon grants just

00:26:04.320 --> 00:26:11.260
 just to remind you the total on these two is about one point three plus million dollars

00:26:11.260 --> 00:26:17.240
 in funding that we received from text thought for beautification but I think the purpose

00:26:17.240 --> 00:26:25.160
 of that grant is air quality improvement by putting landscaping on major roadways so that's

00:26:25.160 --> 00:26:29.280
 an opportunity that that we're able to capitalize on obviously we have to maintain that long

00:26:29.280 --> 00:26:37.760
 term but all of the installation and construction and product is is being done through that

00:26:37.760 --> 00:26:45.840
 grant through text thoughts so that's something we've been able to to capitalize on all right

00:26:45.840 --> 00:26:50.600
 and to continue so our our athletic staff and on one of our last meetings that we talked

00:26:50.600 --> 00:26:55.000
 about they really helped during COVID time whenever most of their activities were shut

00:26:55.000 --> 00:26:59.920
 down they helped paint all our restrooms concession stands and our foul poles and then with our

00:26:59.920 --> 00:27:06.240
 new mowing contracts that will are set to go to council really soon and that will start

00:27:06.240 --> 00:27:13.720
 our land management program so it's a city-wide mowing program currently there's 11 different

00:27:13.720 --> 00:27:21.240
 departments conducting the billing and management of mowing whether that be in-house or contracted

00:27:21.240 --> 00:27:25.160
 and so that's all going to go to the parks department and that'll fall under our land

00:27:25.160 --> 00:27:31.740
 management program it's also going to oversee our forestry department with our urban forester

00:27:31.740 --> 00:27:37.760
 and with our contracts contracts and in-house crews that maintain our trees and then of

00:27:37.760 --> 00:27:42.560
 course our exploration of green equipment that we talked about earlier adoption of our

00:27:42.560 --> 00:27:48.400
 master plan that like I said that's underway we have some we picked a contractor and we

00:27:48.400 --> 00:27:55.080
 have some meetings set up for our full master plan the southwest park master plan that those

00:27:55.080 --> 00:28:00.420
 meetings will start soon in fact on believe that this week we have our first meeting for

00:28:00.420 --> 00:28:06.680
 our focus group villages of carmel we we're in the process of hiring a contractor for

00:28:06.680 --> 00:28:12.340
 both both villages of carmel property and bowling green park and then we're still looking

00:28:12.340 --> 00:28:21.960
 into exactly what we're going to do for the inclusive playground plan so we've launched

00:28:21.960 --> 00:28:28.640
 an update of the 915 916 ordinance and acquired land being development and agreements and

00:28:28.640 --> 00:28:33.320
 bond efforts so like gary said that we'll be bringing back to you those areas on where

00:28:33.320 --> 00:28:38.400
 we're working out with developers on acquiring land through their development process and

00:28:38.400 --> 00:28:47.200
 then also land that we have earmarked for possible purchase with our bond money go ahead

00:28:47.200 --> 00:28:52.480
 gary just sorry sorry june we jump in just as a reminder on that so we have uh one million

00:28:52.480 --> 00:28:59.760
 dollars from the 2014 bond program that we received last fall um then uh we're giving

00:28:59.760 --> 00:29:04.600
 the go-ahead on it and it was put on hold during covet uh for budgetary concerns that's

00:29:04.600 --> 00:29:12.480
 been released uh it's it's earmarked for south denton um so we're looking at property in

00:29:12.480 --> 00:29:18.920
 further south denton not just necessarily just south of 35e um but south then and then

00:29:18.920 --> 00:29:27.960
 the 2019 bond program it will not be sold until 2021 and then the balance of it in 2023

00:29:27.960 --> 00:29:33.320
 as of right now now that's subject to change but that's how it's projected as of right

00:29:33.320 --> 00:29:37.800
 now with the finance department but that doesn't mean we're not looking for land and if something

00:29:37.800 --> 00:29:44.200
 comes up that's um something we need to jump on you know we we can work with finance try

00:29:44.200 --> 00:29:49.480
 to get that adjusted and council obviously as directed so just wanted to give you an

00:29:49.480 --> 00:29:55.040
 update on that funding all right thank you gary and in park improvements we have a we're

00:29:55.040 --> 00:30:01.480
 going to show you our our new plan for mckenna park soon in this meeting eagle and elm the

00:30:01.480 --> 00:30:07.480
 contractors for the peck four project they they have they're on they have a schedule

00:30:07.480 --> 00:30:12.120
 to replace the broken concrete in the area that they disturbed during the construction

00:30:12.120 --> 00:30:16.480
 of the water and sewer line and drainage that they that they did there at the eagle and

00:30:16.480 --> 00:30:21.560
 elm in that median uh once they're out of the way we will we will complete the project

00:30:21.560 --> 00:30:26.120
 that we started at eagle and elm bowling green park we talked about we're we're hiring

00:30:26.120 --> 00:30:31.800
 a contractor for that for the master plan and the redevelopment for bowling green southlake

00:30:31.800 --> 00:30:37.840
 park those are with the tennis courts so their design is almost complete and once it's complete

00:30:37.840 --> 00:30:43.600
 we'll be able to put a contract out to install the tennis courts that were that was on the

00:30:43.600 --> 00:30:50.440
 on the bond with the lighting for both courts quaker town park we did receive a cdbg grant

00:30:50.440 --> 00:30:56.920
 to add lighting to quicker town park plus to read to finish the phasing of the playground

00:30:56.920 --> 00:31:02.680
 replacement so the photometrics for the lighting of quicker town that study is scheduled to

00:31:02.680 --> 00:31:06.920
 be complete by september 15th and once it's complete we'll be ready whenever the funds

00:31:06.920 --> 00:31:13.640
 are released in october 1 to be able to put that out for bid uh joe skiles park or mac

00:31:13.640 --> 00:31:17.480
 park those are playgrounds and then of course the renovation of the lake forest dam and

00:31:17.480 --> 00:31:23.600
 dredging lake forest project is almost complete we have the last of our comments to the engineer

00:31:23.600 --> 00:31:29.120
 we gave those back last week and so the specs are being written and we plan on putting that

00:31:29.120 --> 00:31:34.720
 out to bid late september early october for their construction to start this winter like

00:31:34.720 --> 00:31:38.580
 we talked about the citywide mowing there are 11 different departments dealing with

00:31:38.580 --> 00:31:43.520
 operations and billing and management of that mowing and that'll all follow the parks department

00:31:43.520 --> 00:31:49.960
 and that will be taken care of with our land management program and then gary already spoke

00:31:49.960 --> 00:31:56.720
 about the 2014 bond program and implementation of the planning efforts for the 14 bond where

00:31:56.720 --> 00:32:00.960
 we're going through and looking at the land and how we have identified it so and we're

00:32:00.960 --> 00:32:06.440
 continue to growth in our trail system through partnerships with ds engineering and the mobility

00:32:06.440 --> 00:32:13.360
 plan so with all this you know we're constantly looking at where development is going and

00:32:13.360 --> 00:32:19.080
 then where are mobility plans going and how that changes and then where we can add those

00:32:19.080 --> 00:32:24.080
 10-foot trails and where we can add trail connections whether that be for parks or for

00:32:24.080 --> 00:32:29.760
 you know accessibility throughout our city and then of course the dedications of alh

00:32:29.760 --> 00:32:39.040
 tennis center and the new parks here for questions yes eddie if you go ahead take that slide

00:32:39.040 --> 00:32:55.840
 down

00:32:55.840 --> 00:32:58.640
 okay questions i see james hand

00:32:58.640 --> 00:33:10.600
 yeah thanks uh just real quick question on the on the trails uh you know do we have updates

00:33:10.600 --> 00:33:19.280
 on that master the master trail plan yes actually um we are trying to get a public meeting scheduled

00:33:19.280 --> 00:33:25.920
 to give the general public an update just to back up a little bit um when when glenn

00:33:25.920 --> 00:33:40.160
 left back in february the the planning stopped and then march covet hit so

00:33:40.160 --> 00:33:51.440
 did he freeze for everybody yes we've lost him

00:33:51.440 --> 00:33:58.480
 it's okay if he doesn't come back in a second i'll i'll chime in

00:33:58.480 --> 00:34:00.560
 so is somebody working on that

00:34:00.560 --> 00:34:09.760
 i just texted them glenn no he was frozen

00:34:09.760 --> 00:34:14.120
 okay while gary while gary comes back i'll i'll chime in on this so we don't have a stance

00:34:14.120 --> 00:34:20.640
 too long with stand still so what gary was going at is when you know our when glenn left

00:34:20.640 --> 00:34:25.640
 in february and then covet hit in march a lot of our master planning went on pause we

00:34:25.640 --> 00:34:31.280
 did go through an rfq process and we're hiring a firm a landscape architect firm to finish

00:34:31.280 --> 00:34:36.640
 our master plan with that we've continued to work with dr walker with unt like we said

00:34:36.640 --> 00:34:41.440
 we've been working with development services and the mobility plan to complete to complete

00:34:41.440 --> 00:34:45.920
 our master plan in our trail space so we're looking at all these developments and with

00:34:45.920 --> 00:34:52.320
 that we we had a scheduled meeting for a trail for a you know a public meeting for trails

00:34:52.320 --> 00:34:57.240
 uh that did get pushed off due to due to other you know priorities that have that have come

00:34:57.240 --> 00:35:02.720
 up we plan on having that that public meeting really soon and you of course you'll be notified

00:35:02.720 --> 00:35:08.820
 of that so with that we will take and then we have a small focus group for trails that's

00:35:08.820 --> 00:35:13.840
 going on right now that we continuously contact you know contact stay in contact with those

00:35:13.840 --> 00:35:18.720
 people to to really go over hey this is where we're going what did we miss what do you see

00:35:18.720 --> 00:35:23.960
 how we can improve so that'll be something that we'll be bringing to you really shortly

00:35:23.960 --> 00:35:36.200
 okay any additional questions yes brook i was just curious if you guys took in mind

00:35:36.200 --> 00:35:43.240
 when you were moving forward with this new kind of contractor covid taking in mind and

00:35:43.240 --> 00:35:48.320
 kind of the social unrest of how to move forward with the master plan like do you suspect that

00:35:48.320 --> 00:35:55.000
 that will have an i mean i'm gonna suspect your overall master plan but yes assumption

00:35:55.000 --> 00:35:59.000
 on my part so i just wanted to hear that from you guys that you think that would change

00:35:59.000 --> 00:36:09.800
 it yes definitely all right eddie you want to pull the slides back up or we have any

00:36:09.800 --> 00:36:15.920
 other questions all right let's go on with the with the powerpoint

00:36:15.920 --> 00:36:36.680
 all right eddie we go to the next slide okay i'm going to take this um on the leisure service

00:36:36.680 --> 00:36:43.360
 accomplishments uh we have covid related administrative activities um of course we've put together

00:36:43.360 --> 00:36:49.840
 a comprehensive reopening plan uh with eddie we worked on updating our board manuals and

00:36:49.840 --> 00:36:56.920
 then also with carly and autumn our ktb crew uh we've updated the volunteer manual and

00:36:56.920 --> 00:37:03.120
 have actually made that more comprehensive to cover our parks programming as well during

00:37:03.120 --> 00:37:08.440
 the covid time we've launched a virtual recreation center i hope everyone's had an opportunity

00:37:08.440 --> 00:37:13.340
 to see that it's it's pretty comprehensive and it's just frankly pretty awesome so there's

00:37:13.340 --> 00:37:18.520
 been a lot of work done on our virtual rec center um we have existing and new programs

00:37:18.520 --> 00:37:24.760
 and special events that have gone virtual we work together with arts and jazz and juneteenth

00:37:24.760 --> 00:37:31.840
 to do a virtual event take their their traditional annual events on a virtual platform as well

00:37:31.840 --> 00:37:38.640
 as our fourth of july parade and our liberty run so even though our um special events are

00:37:38.640 --> 00:37:45.040
 still currently on pause under state orders and a state proclamation we are able to continue

00:37:45.040 --> 00:37:52.960
 to have some of those activities on a virtual platform uh we have a reopening process for

00:37:52.960 --> 00:37:57.600
 uh golf tennis north lakes recreation center all which have been introduced and are going

00:37:57.600 --> 00:38:05.320
 well during this time we've also uh gone into some partnerships with our summer food program

00:38:05.320 --> 00:38:12.480
 uh traditionally we have a contractor sthp but we also joined forces with disd this year

00:38:12.480 --> 00:38:20.680
 seeing the overwhelming need over the um springtime for food and addressing food insecurity throughout

00:38:20.680 --> 00:38:27.580
 our community we transformed our summer food program into a grab and go service that continues

00:38:27.580 --> 00:38:35.880
 to operate and it was recently extended due to the late reopening of school as well we

00:38:35.880 --> 00:38:42.400
 have operating agreements with unt and disd now we've had standing kind of partnerships

00:38:42.400 --> 00:38:47.800
 with them but those have been turned into actual formal agreements for our services

00:38:47.800 --> 00:38:53.600
 that in programs that we do together if you've been out into quaker town park you've probably

00:38:53.600 --> 00:38:58.100
 noticed a little bit of construction going on just behind the library and that's the

00:38:58.100 --> 00:39:03.800
 new nook which is a partnership that we're doing with our rotary a local local rotary

00:39:03.800 --> 00:39:10.260
 group the library and the library foundation we held a virtual groundbreaking on that our

00:39:10.260 --> 00:39:17.160
 very own francis was in that video so um that was also another great accomplishment that

00:39:17.160 --> 00:39:22.720
 we got started on during this time frame and then as drew mentioned we have our uh we're

00:39:22.720 --> 00:39:28.320
 working with you and uh you and t and dr walker on the trails master plan and uh stay

00:39:28.320 --> 00:39:34.240
 in contact with our focus groups during that process during this uh last several months

00:39:34.240 --> 00:39:42.400
 too we've really um trans kind of transformed ourselves into social service providers uh

00:39:42.400 --> 00:39:48.400
 staff has operated a hygiene station at the civic center pool we've also assisted non-profits

00:39:48.400 --> 00:39:53.440
 in their day-to-day operations when their volunteers were unable to come in and then

00:39:53.440 --> 00:40:01.520
 we also reimagined our uh inclement weather station normally our uh our recreation centers

00:40:01.520 --> 00:40:05.400
 serve as inclement weather stations during the summer but because they're closed and

00:40:05.400 --> 00:40:12.080
 north lakes is is kind of an out-of-the-way location for people to use we opened up the

00:40:12.080 --> 00:40:18.880
 civic center under those um specific conditions when we would open for an inclement weather

00:40:18.880 --> 00:40:23.920
 we actually were open several days last week and they're able to continue to provide that

00:40:23.920 --> 00:40:29.800
 service to our community during this time and then on the grant side we have received

00:40:29.800 --> 00:40:39.040
 some um some very good news and not official but some strong indication that the um tennis

00:40:39.040 --> 00:40:45.960
 usta uh grant that we applied for um will be awarded to us so again we're waiting on

00:40:45.960 --> 00:40:52.160
 official notification on that and then kind of what we're looking to in the future um

00:40:52.160 --> 00:40:58.400
 of course we're relaunching our facilities in safe and efficient ways and as outlined

00:40:58.400 --> 00:41:02.920
 in our reopening action plan that's really where the majority of our resources are right

00:41:02.920 --> 00:41:08.640
 now and where we're focused on is is opening back up and i think it's going to take a little

00:41:08.640 --> 00:41:15.680
 bit before you know we get back to those pre-covid days but we're we're certainly working towards

00:41:15.680 --> 00:41:21.520
 that goal in mind during this time too we're also evaluating each program that we start

00:41:21.520 --> 00:41:28.720
 back up based not only on our cost of service model but also again evaluating the safety

00:41:28.720 --> 00:41:35.520
 of those programs and the resources that we have available to stand those back up we are

00:41:35.520 --> 00:41:41.000
 looking at uh or of course continuing to work on our accreditation our capra which you've

00:41:41.000 --> 00:41:49.680
 heard a lot about uh and we're also merging our kdb civic center and special uh event

00:41:49.680 --> 00:41:56.120
 area into one this is going to be again with autumn and carly coming on board and a lot

00:41:56.120 --> 00:42:03.840
 of what they do um really fits well into our special events um they bring a lot of experience

00:42:03.840 --> 00:42:09.240
 into this area again carly with the volunteer groups and then both of them have done pretty

00:42:09.240 --> 00:42:17.120
 large events uh in their kdb role so merging these groups together will give us a more

00:42:17.120 --> 00:42:22.400
 focused and comprehensive group to help not only with our internal programming but also

00:42:22.400 --> 00:42:27.800
 with our external programs and events as well and then we're also working with our economic

00:42:27.800 --> 00:42:36.520
 development group moving forward to bring forward some public art projects that include

00:42:36.520 --> 00:42:43.920
 the installation of a mural on robeson this is going to be the mural that was originally

00:42:43.920 --> 00:42:53.600
 on mr hudspeth's building on oak street and that's going to be repainted in an underpass

00:42:53.600 --> 00:43:00.080
 on robeson kind of in that entrance to southeast denton and then we're also working on several

00:43:00.080 --> 00:43:08.760
 sculptural projects at vela the tennis center and some other locations laura that's robertson

00:43:08.760 --> 00:43:15.120
 underpass not robertson oh i'm sorry i'm yes robertson robertson same letters different

00:43:15.120 --> 00:43:25.960
 yes and then um marketing and promotional efforts are going to play a huge role in relaunching

00:43:25.960 --> 00:43:33.080
 our facilities and our programs not only again are we going to have to communicate what these

00:43:33.080 --> 00:43:42.480
 programs are looking like a little bit different in the future but equally safe and certainly

00:43:42.480 --> 00:43:50.760
 in terms of the the level of performance in them but also making people feel comfortable

00:43:50.760 --> 00:43:56.720
 in coming back and getting the word out that again we're we're reopened for business and

00:43:56.720 --> 00:44:02.360
 so getting information out on programs but also encouraging our our regulars to come

00:44:02.360 --> 00:44:07.160
 back and then also hopefully getting some of our getting some new customers in the door

00:44:07.160 --> 00:44:11.760
 so marketing and promotion is going to be very important to us over the next year and

00:44:11.760 --> 00:44:17.140
 then with the alh schedule to open in the spring of next year that'll give us an opportunity

00:44:17.140 --> 00:44:22.800
 to also revamp programming there it's uh it traditionally been very passive uh programming

00:44:22.800 --> 00:44:27.240
 but this new building will allow us to do more active programming in the future so we're

00:44:27.240 --> 00:44:33.760
 excited about that can we pause here for questions

00:44:33.760 --> 00:44:40.480
 francis if i can jump in real quick my uh my wi-fi battery died and i had to plug in

00:44:40.480 --> 00:44:47.560
 um and i it sounds like drew had provided james an update but just a real quick uh add

00:44:47.560 --> 00:44:54.120
 on to that um we are we're working try to get a another public meeting conducted on

00:44:54.120 --> 00:45:00.960
 the trails plan to share the planned trails that we have laid out um we have a very detailed

00:45:00.960 --> 00:45:07.360
 spreadsheet that has uh two over 200 miles of trails that are conceptualized across the

00:45:07.360 --> 00:45:14.640
 city that are broken into three sections one are side paths which are 10-foot trails you

00:45:14.640 --> 00:45:19.360
 know maybe sometimes a little little less than that or more along major roadways such

00:45:19.360 --> 00:45:25.960
 as bonnie bray or what you see out at mayhill today that's a side path internal trails within

00:45:25.960 --> 00:45:31.680
 our parks uh drew's going to talk about mckenna loop that's an internal trail and installing

00:45:31.680 --> 00:45:39.360
 those within our park system and then along our creeks and drainage areas where we could

00:45:39.360 --> 00:45:44.160
 connect through greenways uh connecting city assets neighborhoods those types of things

00:45:44.160 --> 00:45:51.600
 so that's that's a real major uh web of the master plan that we've really been working

00:45:51.600 --> 00:45:57.840
 on during the pandemic to try to get that uh so we plan on trying to get a public meeting

00:45:57.840 --> 00:46:03.720
 approximately within the next three or four weeks um but we'll have a draft share with

00:46:03.720 --> 00:46:08.840
 you guys for the next meeting uh and we'll try to get that ahead of you uh so you can

00:46:08.840 --> 00:46:12.120
 look at a little bit and you can call if you have any specific questions but it's kind

00:46:12.120 --> 00:46:17.560
 of complicated um with with all the phases so it might be hard to follow but we'll definitely

00:46:17.560 --> 00:46:22.720
 walk through the map with you at the next meeting at our next agenda um so i just wanted

00:46:22.720 --> 00:46:31.280
 to kind of add to what drew had mentioned if he didn't say all that already okay okay

00:46:31.280 --> 00:46:37.640
 laura i have a question uh you said there were some virtual partnerships and um is there

00:46:37.640 --> 00:46:46.880
 one plan for the blues fest not that i'm specifically aware of i don't know um what level of communication

00:46:46.880 --> 00:46:52.040
 jennifer has had with them but i do know that she is communicating with all of our um kind

00:46:52.040 --> 00:46:59.160
 of annual events to go ahead and start getting some general information from them if and

00:46:59.160 --> 00:47:07.920
 when we are able to reopen special events or those are allowed to occur so i i'm sorry

00:47:07.920 --> 00:47:11.520
 i don't have any any more information on that but i can definitely ask her and get back

00:47:11.520 --> 00:47:16.240
 to see if she's had an opportunity to talk to her if they've reached out and have wanted

00:47:16.240 --> 00:47:24.640
 to to plan for doing a virtual option okay thank you you spoke about the social services

00:47:24.640 --> 00:47:31.560
 the hygiene station and the civic center is that mainly for our homeless population yes

00:47:31.560 --> 00:47:38.440
 ma'am that is um those services were open for our residents that are experiencing homelessness

00:47:38.440 --> 00:47:44.560
 again primarily because the direct service providers in our community um you know had

00:47:44.560 --> 00:47:51.760
 been shut down or their own operations uh were restricted and limited so we were trying

00:47:51.760 --> 00:47:58.280
 to fill the gap um to kind of carry us through until they could get back into full operations

00:47:58.280 --> 00:48:06.160
 just just add to what laura mentioned um during this time carly basically organized uh volunteer

00:48:06.160 --> 00:48:12.200
 efforts for our daily bread as well so we had parks and recreation was a major contributor

00:48:12.200 --> 00:48:17.920
 in that as well as staff throughout the entire city basically propping that open because

00:48:17.920 --> 00:48:23.640
 a lot of their volunteers are older and were that vulnerable population and was were concerned

00:48:23.640 --> 00:48:30.120
 about volunteering so um staff that were working from home uh or even if they were just finding

00:48:30.120 --> 00:48:35.640
 time throughout their day go over there and helping out from uh 8 a.m to 1 p.m every day

00:48:35.640 --> 00:48:40.840
 uh helping make make lunches and meals for people and then we also had people delivering

00:48:40.840 --> 00:48:47.160
 meals at the hotel in which the uh some some of the individuals uh the residents are living

00:48:47.160 --> 00:48:52.360
 at right now and delivering meals to them as well so and then we helped a little bit

00:48:52.360 --> 00:48:55.840
 with a child care facility that was up and running for a little bit and it also helped

00:48:55.840 --> 00:49:01.840
 with some interpretation assistance as well so the city really reached out and provided

00:49:01.840 --> 00:49:07.800
 a lot of support in some aspects we still are but we are not doing uh the the prop up

00:49:07.800 --> 00:49:12.680
 of the volunteering for our daily bread and now so that that has ceased um but we were

00:49:12.680 --> 00:49:18.160
 very active um helping out the community in various ways which was you know totally different

00:49:18.160 --> 00:49:25.200
 from our typical business thank you thank you so much for that information any additional

00:49:25.200 --> 00:49:31.320
 questions i was just gonna say thank you for doing that working in the non-profit sector

00:49:31.320 --> 00:49:36.040
 i'm just saying like i have been at those agencies and it's terrible so i just appreciate

00:49:36.040 --> 00:49:39.640
 you guys stepping up because i know you're not social workers and you didn't necessarily

00:49:39.640 --> 00:49:44.320
 sign up thinking you were gonna be you know giving out food or you know helping out shelter

00:49:44.320 --> 00:49:51.200
 so thank you for doing that and keeping your people employed yes good job one other good

00:49:51.200 --> 00:49:56.800
 thing that you just you helped me remember was our senior center staff was reaching out

00:49:56.800 --> 00:50:01.840
 to our senior members and just chiming in with them and calling them up and seeing how

00:50:01.840 --> 00:50:07.460
 they're doing because some of them you know don't have family especially if they can't

00:50:07.460 --> 00:50:12.760
 come visit them so they are really isolated even if their family you know down the street

00:50:12.760 --> 00:50:18.060
 they might do a drive-by but we had some drive-by you know birthday celebrations and those types

00:50:18.060 --> 00:50:22.680
 of things and so we had staff reaching out to them and if they expressed some concerns

00:50:22.680 --> 00:50:27.300
 some issues we tried connecting them i mean we're not social workers but we tried providing

00:50:27.300 --> 00:50:31.840
 them opportunities to where they could get some additional assistance and then we also

00:50:31.840 --> 00:50:38.240
 still helped with Meals on Wheels as well and those are ongoing efforts too so our staff

00:50:38.240 --> 00:50:44.280
 does continue to to reach out to our seniors they actually conducted a survey to see what

00:50:44.280 --> 00:50:48.880
 their needs were because their needs at the beginning of this pandemic are very different

00:50:48.880 --> 00:50:53.000
 than the needs that they have now and some of them overlap so we wanted to get a feel

00:50:53.000 --> 00:50:58.720
 for where they were today versus where they were four months ago and then as Gary mentioned

00:50:58.720 --> 00:51:04.520
 yeah we've done some some of those parades so that they can continue to stay connected

00:51:04.520 --> 00:51:11.520
 with each other and then we have some online bingo activities and things that they normally

00:51:11.520 --> 00:51:18.480
 like to do in the rec center but we've also provided a lot of educational and information

00:51:18.480 --> 00:51:25.200
 educational information online such as videos on how to zoom and and that sort of thing

00:51:25.200 --> 00:51:29.760
 to help them stay connected on their own with their family and their friends so again those

00:51:29.760 --> 00:51:37.200
 those are continuing efforts that we're doing with our senior center staff thank you lara

00:51:37.200 --> 00:51:47.240
 thank you so much and your work is to be commended i agree with brooke it is um let me see 357

00:51:47.240 --> 00:51:56.680
 we're scheduled to be done by five so if we could go back to the powerpoint speed it up

00:51:56.680 --> 00:52:08.680
 there's a lot of good information here to share with you guys it is

00:52:08.680 --> 00:52:14.680
 i'll go ahead and take this one um you know like we have been just talking about change

00:52:14.680 --> 00:52:18.880
 is is something that we've experienced quite a bit just like everybody on this call and

00:52:18.880 --> 00:52:24.680
 everybody in our community i mean we're no different um but we tried to adapt as quickly

00:52:24.680 --> 00:52:30.840
 as we could um parks and recreation adapted differently than what leisure services did

00:52:30.840 --> 00:52:36.320
 uh like we mentioned they were short 16 people with seasonal and uh seasonal and full-time

00:52:36.320 --> 00:52:42.160
 employees uh but with the same expectations from the community our parks were the heaviest

00:52:42.160 --> 00:52:47.160
 probably they've ever been used uh for just typical drop and outside of you know arts

00:52:47.160 --> 00:52:53.840
 and jazz or major events uh and without a contractor um we had to pick that up um and

00:52:53.840 --> 00:52:57.400
 then in the spring it was raining a lot so that was a major challenge for us and then

00:52:57.400 --> 00:53:02.120
 on top of that we spread all of our maintenance staff over four or five different locations

00:53:02.120 --> 00:53:07.120
 to try to keep them in smaller groups uh that did impact our service levels and we're still

00:53:07.120 --> 00:53:11.480
 seeing that but we're working aggressively to try to do that i've mentioned earlier about

00:53:11.480 --> 00:53:16.680
 our approach in park and trail planning that really hasn't slowed down um we continue to

00:53:16.680 --> 00:53:22.900
 try to be as aggressive as we can to pick up with that we are working aggressively in

00:53:22.900 --> 00:53:27.840
 land acquisition with our development community to try to get free land specifically in key

00:53:27.840 --> 00:53:34.880
 locations along our proposed trail system uh and then our 915 16 ordinance which will

00:53:34.880 --> 00:53:39.600
 help significantly uh and then we talked a little bit about all of our planning efforts

00:53:39.600 --> 00:53:45.800
 with the urban forest plan uh the implementation of our ipm philosophy um you know we we really

00:53:45.800 --> 00:53:51.760
 haven't even got going on that yet in most most ways um and then our city-wide land management

00:53:51.760 --> 00:53:57.760
 um drew had mentioned we're taking on uh land management mowing for the entire city uh which

00:53:57.760 --> 00:54:02.440
 is a major challenge for us and we're creating a new team which i'll share with you here

00:54:02.440 --> 00:54:09.640
 in a future slide in regards to some some staff changes from a leisure services standpoint

00:54:09.640 --> 00:54:14.840
 uh and really across the entire organization we put job success profiling together to help

00:54:14.840 --> 00:54:19.920
 staff uh realize what their personal goals are and make sure that's communicated and

00:54:19.920 --> 00:54:26.080
 give them some reach opportunities and and identify key areas in the strategic plan that

00:54:26.080 --> 00:54:30.800
 they can be involved in and obviously just adjusting to remote work lifestyle everything

00:54:30.800 --> 00:54:36.240
 from getting laptops to people getting them set up getting everybody to learn how to use

00:54:36.240 --> 00:54:42.060
 zoom and and teams and all that was was a big challenge um in just changing the way

00:54:42.060 --> 00:54:48.280
 we operate and then social service change we talked about that in virtual programming

00:54:48.280 --> 00:54:52.000
 uh rebuilding all of our businesses in some aspects we're going to have to start from

00:54:52.000 --> 00:54:57.440
 scratch because we're not going to be right back to normal on day one and we realized

00:54:57.440 --> 00:55:01.880
 that some organizational structures which i do have in the slide i'll share with you

00:55:01.880 --> 00:55:07.440
 in a second um and then ultimately what does our business look like in the future are people's

00:55:07.440 --> 00:55:13.040
 recreation needs going to change to their they're more outdoors they're not using indoor

00:55:13.040 --> 00:55:19.320
 facilities are they in smaller groups is it more self-guided and self-motivated you know

00:55:19.320 --> 00:55:23.760
 we just don't know yet because we're still in covid and we're not post yet so uh we're

00:55:23.760 --> 00:55:32.040
 still trying to keep our our eyes to the future on that next slide uh just just some recap

00:55:32.040 --> 00:55:36.000
 here and this is and we kind of said most of this already this is you know where where

00:55:36.000 --> 00:55:42.280
 are we going to be at post covid um our recreation centers right now are more or less just membership

00:55:42.280 --> 00:55:48.680
 and pass holders and and limited programming um we're mowing our parks based on priority

00:55:48.680 --> 00:55:56.120
 basis as opposed to class classification schedules and it's more response uh driven um we we

00:55:56.120 --> 00:56:00.560
 had a multiple multiple number of projects were on hold that were starting to to get

00:56:00.560 --> 00:56:05.800
 back on track and then obviously we had a huge increase in our general open space in

00:56:05.800 --> 00:56:16.960
 our park usage next slide so our reopening plan um laura had mentioned a lot of this

00:56:16.960 --> 00:56:22.520
 already so i won't repeat this we're still planning on the civic center denia in in the

00:56:22.520 --> 00:56:26.800
 senior center to open probably towards the end of the year or the beginning of the year

00:56:26.800 --> 00:56:31.880
 um you know that might that's obviously going to depend on the health of the community and

00:56:31.880 --> 00:56:37.200
 what's going on with covid but also demand the services too we're not going to necessarily

00:56:37.200 --> 00:56:42.320
 open everything up just to have them open uh we need to make sure that we have uh specific

00:56:42.320 --> 00:56:46.280
 plans related to that so we're working on all that some of the things that are some

00:56:46.280 --> 00:56:51.160
 of the high high button issues that are out there after school action site uh you know

00:56:51.160 --> 00:56:55.320
 just like our summer summer camps we didn't offer those programs because we're concerned

00:56:55.320 --> 00:57:01.160
 about uh propping something open haven't have people depend on those programs and then something

00:57:01.160 --> 00:57:04.600
 happens someone gets sick and we have to shut it down for two weeks now everyone's scrambling

00:57:04.600 --> 00:57:12.480
 for services um so it's really a double-edged sword in that and it's it's a difficult decision

00:57:12.480 --> 00:57:17.560
 uh so that as of right now that's delayed um our full-time preschool uh we anticipate

00:57:17.560 --> 00:57:20.520
 that being canceled but council wants us to look into a little bit of more of that so

00:57:20.520 --> 00:57:25.240
 we're working on that and then obviously senior programs and events are delayed until further

00:57:25.240 --> 00:57:33.720
 notice next slide so uh from the parks or charts everything you see in yellow are still

00:57:33.720 --> 00:57:39.400
 frozen positions uh and i don't expect to be able to read all these titles but uh those

00:57:39.400 --> 00:57:44.960
 are positions that were vsp'd for the most part which took our voluntary separation program

00:57:44.960 --> 00:57:50.240
 or that we didn't have an opportunity to rehire yet and then some of our seasonal positions

00:57:50.240 --> 00:57:55.580
 the items in blue or the light blue are positions that we received from that city city manager's

00:57:55.580 --> 00:58:01.640
 office committee to replace so we're in the process of replacing all those people the

00:58:01.640 --> 00:58:09.160
 the group in green and orange is a new group to our team um we've added our mobile response

00:58:09.160 --> 00:58:13.160
 team we're going to take on the mowing of the cemeteries that's been a major issue for

00:58:13.160 --> 00:58:20.420
 our contractors it's very difficult and time-consuming um and a reason why some of those uh contractors

00:58:20.420 --> 00:58:25.160
 haven't been successful not the only reason but they contributed to it um so we're going

00:58:25.160 --> 00:58:30.840
 to take on that responsibility as well as hire uh mowing some high-profile areas that

00:58:30.840 --> 00:58:35.920
 we want to make sure are done right and not done incorrectly and then the two green positions

00:58:35.920 --> 00:58:41.440
 are going to be managing all of the contracts throughout the city um so those 11 departments

00:58:41.440 --> 00:58:46.320
 that were mowing and managing all of that this team is going to be taking care of that

00:58:46.320 --> 00:58:52.600
 the land manager is similar to craig and russell's position as well with just the focus on land

00:58:52.600 --> 00:58:56.880
 um that person is also going to oversee our ipm program so we have a person that's going

00:58:56.880 --> 00:59:01.560
 to be dedicated just to that effort as well as the contracts so that's going to be their

00:59:01.560 --> 00:59:08.640
 two main focus areas then the next chart is our leisure services group oh if i can i can

00:59:08.640 --> 00:59:13.440
 back up one time uh one more we did promote drew to assistant director so congratulations

00:59:13.440 --> 00:59:19.720
 drew with some of the uh additions and in positions uh we it was an opportunity to for

00:59:19.720 --> 00:59:25.480
 him to take that step uh so he'll be over all of this plus planning our park planning

00:59:25.480 --> 00:59:35.480
 efforts leisure services uh org charts uh again the all the positions in yellow are

00:59:35.480 --> 00:59:40.880
 vacant and are not being filled right now those will be systematically replaced as we

00:59:40.880 --> 00:59:45.640
 continue to drip open our facilities so we didn't want to bring a bunch of people on

00:59:45.640 --> 00:59:49.400
 board and just have people sitting around so we're bringing them on as needed so we

00:59:49.400 --> 00:59:55.880
 kind of have dominos that we have set up that will start falling in a systematic uh routine

00:59:55.880 --> 01:00:01.600
 and then the items in blue are those seasonal positions that we're starting to get ready

01:00:01.600 --> 01:00:07.760
 uh for the natatorium to be open when the isd is ready to go um and that discussion

01:00:07.760 --> 01:00:19.360
 is is taking place right now and then also um opening of the mlk junior recreation center

01:00:19.360 --> 01:00:23.760
 so from a park revenue standpoint um you know we don't know what our revenues are going

01:00:23.760 --> 01:00:30.680
 to be we we know where they were so the light blue bars are our 1920 budget that's we started

01:00:30.680 --> 01:00:40.160
 this fiscal year off with that we anticipated on acquiring um the kind of the mid blue color

01:00:40.160 --> 01:00:45.520
 is our 1920 adjusted estimate so you could see the amount of revenue that we lost it

01:00:45.520 --> 01:00:51.480
 was significant um and we don't anticipate that revenue coming back just because the

01:00:51.480 --> 01:00:59.800
 budget flips to october 1 so as as a temporary measure to just get a starting point we took

01:00:59.800 --> 01:01:05.120
 the facilities that are not going to be open through the first quarter and zeroed out all

01:01:05.120 --> 01:01:11.520
 of those revenues for that first quarter then we took everything else and cut it by 25%

01:01:11.520 --> 01:01:17.240
 that may not be aggressive enough um but that's our starting point each month staff will be

01:01:17.240 --> 01:01:22.760
 going back and looking at their budget and read uh readjusting their revenues and expenses

01:01:22.760 --> 01:01:28.180
 based off of what's going on at that time so we can give finance an update every single

01:01:28.180 --> 01:01:32.320
 month on where we feel we're going to be projected our revenues and make adjustments accordingly

01:01:32.320 --> 01:01:42.480
 so they have that forecasted uh every every 30 days our fee schedule um heather's going

01:01:42.480 --> 01:01:46.520
 to jump here in a second but i'll go ahead and take this one obviously with a pandemic

01:01:46.520 --> 01:01:51.760
 in the economy the way it is we're not proposing to increase any fees we really don't even

01:01:51.760 --> 01:01:55.320
 have any programs that are for the most part up and running if anything we're going to

01:01:55.320 --> 01:02:02.400
 reduce a couple fees so um we're going to make some adjustments to our cemeterial burial

01:02:02.400 --> 01:02:07.760
 permit late fee and drop it from a 500 to 100 that was primarily put in place a number

01:02:07.760 --> 01:02:15.640
 of years ago just to get people to um appreciate deadlines for the most part uh and not having

01:02:15.640 --> 01:02:21.280
 staff to scramble and try to get things set up quickly so we're we're going to drop that

01:02:21.280 --> 01:02:28.000
 down and then some wording in regards to the the burial permit in regards to um the the

01:02:28.000 --> 01:02:33.640
 wording changes in regards to the late fee and and within 24 business hours as opposed

01:02:33.640 --> 01:02:40.040
 to i'm sorry 48 hour notice as opposed to 24 hours that just was confusing to people

01:02:40.040 --> 01:02:46.280
 so uh we're going to make those adjustments uh moving forward for this coming year next

01:02:46.280 --> 01:02:54.760
 slide heather do you want to jump in on this or you want me to take this i'll go ahead

01:02:54.760 --> 01:03:02.120
 okay all right good afternoon um so this slide is our fte summary so fte stands for a full-time

01:03:02.120 --> 01:03:08.680
 employee um and you'll see that we have some some percentages here so basically uh this

01:03:08.680 --> 01:03:13.800
 includes our full-time professional employees as well as our seasonal positions so since

01:03:13.800 --> 01:03:21.080
 seasonals don't work a full 40 hours a week that's why you have these point um points

01:03:21.080 --> 01:03:31.720
 of an fte so um if you look at that first column the 1920 budget for our fte's was 164.63

01:03:31.720 --> 01:03:42.120
 um at some point during uh covid we had 84.88 vacant ftes we've been approved to refill 73.88

01:03:42.120 --> 01:03:46.600
 um gary mentioned that on the org chart slides those were the positions that were in blue

01:03:46.600 --> 01:03:54.920
 that have been approved for refill so going into 2021 budgets and we are adding 8.16 new

01:03:54.920 --> 01:04:02.360
 fte's those are coming in with keep them beautiful officially moving over to parks as well as the new

01:04:02.360 --> 01:04:10.040
 land management and citywide mowing positions that will be coming over so our fte's for 2021

01:04:10.040 --> 01:04:17.640
 are actually going to be um budgeted proposed at 161.79 um if you take into account that's

01:04:17.640 --> 01:04:23.640
 actually three less than we started this fiscal year off and we added new positions so we're

01:04:23.640 --> 01:04:30.200
 actually short um 11 positions from what we started this fiscal year with um and those are

01:04:30.200 --> 01:04:36.440
 positions that were either frozen because they were vacant or they were frozen after the voluntary

01:04:36.440 --> 01:04:43.320
 separation program so you'll see the summary here we have currently we'll have four frozen positions

01:04:43.320 --> 01:04:52.120
 in park maintenance two in aquatics and then five um in leisure services so we'll look to refill

01:04:52.120 --> 01:04:57.800
 those hopefully in the future as more of our programs are returning and more of our facilities

01:04:57.800 --> 01:05:07.800
 are opening all right next slide please so this is our proposed revenue for the general fund side

01:05:07.800 --> 01:05:13.160
 so just for clarification we have a general fund side of our budget and a recreation fund

01:05:13.160 --> 01:05:21.160
 so this is the general fund side of our budget the revenue is divided out by area in the first column

01:05:21.160 --> 01:05:28.040
 on the left you can see the actuals totaled for 1819 were about 2.3 million and then our budget

01:05:28.040 --> 01:05:35.560
 for 1920 was just a little bit over 2.3 million however as we showed in the previous slide on the

01:05:35.560 --> 01:05:41.960
 bar chart our 1920 estimate is significantly lower than what's budgeted we're estimating about

01:05:41.960 --> 01:05:50.200
 815 000 and then our preliminary estimate for 2021 is one point around 1.8 million

01:05:51.400 --> 01:05:57.720
 okay next slide please and this is our general fund expenses by category

01:05:57.720 --> 01:06:04.120
 so just to kind of sum them up at the bottom our actuals for 1819 were about 10.4 million

01:06:04.120 --> 01:06:10.680
 and our budget for the the start of this fiscal year for 1920 was a little over 12.1 million

01:06:10.680 --> 01:06:17.400
 and as you see our estimate for 1920 we're about 9.4 million so we do have some significant savings

01:06:17.400 --> 01:06:24.200
 there and then our proposed budget for 2021 is fairly close to what we started with 1920

01:06:24.200 --> 01:06:31.880
 and that's at about 12 point sorry 12.4 million and i'll get a little bit more into why that

01:06:31.880 --> 01:06:39.560
 increased in the next slide so this is still the general fund expenses but this is broken out by

01:06:39.560 --> 01:06:47.240
 division so if you look we have an increase from 1920 budget to the 2021 proposed budget

01:06:47.240 --> 01:06:53.480
 and mainly the changes are due to adding keep dentin beautiful officially into parks and recreation

01:06:53.480 --> 01:07:01.160
 adding that budget over into parks and recreation as well as we added the city-wide land management

01:07:01.160 --> 01:07:05.880
 the mowing and land management into the park maintenance budget so that's why there's an

01:07:05.880 --> 01:07:11.800
 increase there and you'll notice a little asterisk on park maintenance we will have some additional

01:07:11.800 --> 01:07:19.160
 funding coming over from community improvement services to help fund the the mowing for the

01:07:19.160 --> 01:07:28.280
 city-wide mowing program okay next slide please this is our recreation fund side of our budget

01:07:28.280 --> 01:07:35.400
 this is a five-year forecast so if the top portion of this slide is our actual revenues

01:07:35.400 --> 01:07:42.600
 or our resources so you'll see on the rec fund side this is broken out by area and for 1920 we

01:07:42.600 --> 01:07:50.040
 had adopted revenue of approximately 2.3 million and then our estimate for 1920 is dropped down to

01:07:50.040 --> 01:07:58.600
 745 000 but then with our preliminary for 2021 we're predicting roughly around 1.9 million

01:07:59.240 --> 01:08:06.760
 and that says about a 25 reduction with additional reductions for any facilities that won't open in

01:08:06.760 --> 01:08:13.000
 quarter one as gary mentioned it it may not be aggressive enough but you know we're just

01:08:13.000 --> 01:08:19.720
 not sure what the future holds it'll just depend on what we can get reopened what programs return

01:08:19.720 --> 01:08:25.240
 and and what when programs return what does that capacity look like how many people are going to

01:08:25.240 --> 01:08:31.720
 come back out and participate and then the bottom section of this slide is the total expenditures

01:08:31.720 --> 01:08:40.360
 for rec fund so for 1920 we had an adopted budget of about 6.7 million in expenses but our estimate

01:08:40.360 --> 01:08:47.880
 at this time is only around 4.6 million so we had significant savings due to covid most of those

01:08:47.880 --> 01:08:55.160
 savings were not hiring and paying our temp seizo employees just because we didn't have many

01:08:55.160 --> 01:09:00.600
 programs operating this summer so that's where most of those savings are coming from as well as

01:09:00.600 --> 01:09:06.440
 program supplies for programs that weren't in operation so you'll see our preliminary budget

01:09:06.440 --> 01:09:15.160
 for fiscal year 2021 is about 6.5 million which is still a savings over the 1920 adopted budget

01:09:16.040 --> 01:09:22.040
 you'll see in that last row the voluntary separation program we have about three hundred

01:09:22.040 --> 01:09:28.760
 and ten thousand dollars in savings just from frozen positions starting the 2021 budget

01:09:28.760 --> 01:09:37.080
 and then the next five years on are estimated on here basically at a two percent increase per year

01:09:37.080 --> 01:09:44.920
 that's just a starting point we hope to make up our revenue and bring it back up to the 1920 adopted

01:09:44.920 --> 01:09:49.960
 quicker than the two percent increase but it's just going to depend on how how things how quickly

01:09:49.960 --> 01:09:58.600
 things return to normal for us next slide and I think that concludes the presentation

01:09:58.600 --> 01:10:07.800
 so just as eddie's taking that down the the one thing that that we didn't mention in specific

01:10:08.360 --> 01:10:15.240
 regards to the budget was the merging of the kd group and the special events that is also

01:10:15.240 --> 01:10:22.280
 going to be including the staff from clear creek so we parks and recreation has received a portion

01:10:22.280 --> 01:10:27.720
 of the sustainability team that's the educational coordinator which is one full-time position and

01:10:27.720 --> 01:10:34.840
 then basically 1.5 fte's of interns or seasonal staff that help do some of the work on property

01:10:35.560 --> 01:10:42.520
 so between between that 3.5 fte's all those expenses are staying in the sustainability budget

01:10:42.520 --> 01:10:47.800
 at this point in time was just too late in the game in regards to moving things and it just became

01:10:47.800 --> 01:10:54.120
 very complicated and we're working on the budget up until the day before council trying to get

01:10:54.120 --> 01:10:58.760
 everything finalized so as of right now that's going to stay where it's at similar to how kdb

01:10:58.760 --> 01:11:04.920
 was operated this past year and then they came over in a final general fund kind of increase at

01:11:04.920 --> 01:11:11.160
 that point in time but drew's team and the interns are going to be helping with park maintenance

01:11:11.160 --> 01:11:17.560
 and then we'll also be working as a group for all things special events whether it's kdb special

01:11:17.560 --> 01:11:24.600
 events city special events like the egg hunt or internal events that we're hosting and people are

01:11:24.600 --> 01:11:31.320
 renting or even like the blues fest that group will be taking care of all of those activities

01:11:31.320 --> 01:11:38.520
 as well as events at clear creek all of the regulatory items that that sustainability does

01:11:38.520 --> 01:11:44.600
 is going to stay with sustainability we're primarily taking the the programmatic aspects

01:11:44.600 --> 01:11:50.360
 and merging that into that group so with events being closed right now it actually gives us an

01:11:50.360 --> 01:11:56.040
 opportunity to step back and get things organized and have a systematic approach on how we're going

01:11:56.040 --> 01:12:03.160
 to to organize staff and give them certain assignments so that is all in the works right

01:12:03.160 --> 01:12:09.080
 now and we'll be working on it this fall so when events do resume we'll be ready to go from that

01:12:09.080 --> 01:12:17.000
 perspective we've already had some meetings with a master naturalist out there and staff taking

01:12:17.000 --> 01:12:22.440
 tours of the property we're going to be meeting with the army corps of engineers in the next week

01:12:22.440 --> 01:12:27.080
 or so so we're we're starting to get things lined up for those operations

01:12:27.080 --> 01:12:36.120
 wow thank you so much gary any questions that's a lot of information

01:12:36.120 --> 01:12:44.440
 and i know we have a cover still but you can always give us a call or send us an email we

01:12:44.440 --> 01:12:50.440
 can kind of give you some specifics if you need to and and kind of go from there okay thank you

01:12:50.440 --> 01:12:55.960
 heather thank you gary if there are no questions this that was not an action item that was an

01:12:55.960 --> 01:13:02.840
 information item the next item is receive a report hold a discussion regarding an update on the

01:13:02.840 --> 01:13:05.480
 integrated pest management plan

01:13:05.480 --> 01:13:15.880
 okay i'm going to take this one um just wanted to give you a quick update on where we are with the

01:13:15.880 --> 01:13:20.920
 integrated pest management plan this is ipm you can do the next slide

01:13:20.920 --> 01:13:33.720
 so just a quick recap of what actions have been taken over the last probably six to nine month

01:13:33.720 --> 01:13:42.840
 period early or at the end of last year 2019 we had a peer reviews conducted of an ipm that had

01:13:42.840 --> 01:13:50.920
 been reviewed by this committee our focus group and also by our city council and we'd been given

01:13:50.920 --> 01:13:58.200
 preliminary direction to move forward with and then during that time it was also transformed from

01:13:58.200 --> 01:14:05.000
 a park ipm to a city-wide ipm that was mainly driven by several of the things that

01:14:05.800 --> 01:14:13.320
 we've talked to you about here today with bringing city-wide mowing under one group bringing our

01:14:13.320 --> 01:14:20.840
 land management under one group and then just looking at how we maintain city-owned property

01:14:20.840 --> 01:14:29.720
 in general this final document was reviewed by our internal focus group in january and the

01:14:31.240 --> 01:14:38.280
 recommendations and feedback that we got from our peer review group and also from our focus group

01:14:38.280 --> 01:14:43.080
 were all incorporated into a new draft that was presented to city council and a park board

01:14:43.080 --> 01:14:48.520
 on the same day march 2nd a couple of months ago and then it was officially

01:14:48.520 --> 01:14:52.680
 adopted by resolution on june the 16th by our city council

01:14:55.800 --> 01:15:03.400
 so as i mentioned the three peer reviews we were really looking for some recognized experts in the

01:15:03.400 --> 01:15:09.640
 field to give us some input and feedback into the draft that we had put together it taken us about

01:15:09.640 --> 01:15:15.560
 a year almost a year and a half working with our focus group to put that draft together

01:15:15.560 --> 01:15:22.600
 we really wanted to get kind of different perspectives from each group and to give us

01:15:22.600 --> 01:15:30.440
 that comprehensive and a broad overview so we had texas a&m agri-life ipm institute of north

01:15:30.440 --> 01:15:38.040
 america and non-toxic neighborhoods all take a look and give us their input and their recommendations

01:15:38.040 --> 01:15:45.480
 all of their recommendations and inputs with just a few exceptions and we can definitely

01:15:45.480 --> 01:15:52.440
 go over those um were incorporated into the revised document and then ongoing we've got some

01:15:52.440 --> 01:15:59.240
 evaluation tools in place that include goals where we can design some specific objectives

01:15:59.240 --> 01:16:07.000
 and ways to monitor the work that we're doing that includes extended record keeping

01:16:07.000 --> 01:16:11.560
 and then we now have our focus group as a standing committee moving forward

01:16:14.920 --> 01:16:20.680
 major recommendations that came from those peer reviews were to incorporate two new goals

01:16:20.680 --> 01:16:28.280
 supporting pesticide use reduction and plan continuity and then the prioritization of

01:16:28.280 --> 01:16:33.400
 interventions and pesticide use which is really kind of the practice of the first bullet

01:16:33.400 --> 01:16:37.560
 is if you'll take a look if you had an opportunity to take a look at the plan again

01:16:38.680 --> 01:16:45.720
 the plan actually has a step-by-step priority of what types of pesticides

01:16:45.720 --> 01:16:54.200
 would use in what order depending on the land type another recommendation that came out was

01:16:54.200 --> 01:17:00.920
 converting our strategies to standard operating procedures what that really did for us is it broke

01:17:00.920 --> 01:17:08.040
 our document into two the plan acts as our policy and the standard operating procedures act as our

01:17:08.040 --> 01:17:14.840
 operating as our operating handbook for our part maintenance crews and also for our contractors

01:17:14.840 --> 01:17:23.240
 we also took a different look at how we approve our products and then also how we list them

01:17:23.240 --> 01:17:30.040
 so it's a little bit more transparent by listing the active ingredients in a product rather than

01:17:30.040 --> 01:17:35.160
 just listing the names that allows us to do a little bit more comprehensive review

01:17:35.160 --> 01:17:41.880
 of those ingredients since that's really what's important in what's being introduced into our

01:17:41.880 --> 01:17:46.520
 environment rather than the product name because the product name you may be familiar with the

01:17:46.520 --> 01:17:53.720
 product but not know exactly what's in it and then we included a process for evaluation and reporting

01:17:53.720 --> 01:18:01.800
 i think probably all three of our peer review groups gave us some input on an evaluation and

01:18:01.800 --> 01:18:07.560
 reporting process which have been included in the plan we also added soil testing as part of our

01:18:07.560 --> 01:18:13.400
 regular maintenance program and then last this was kind of peppered throughout the document

01:18:13.400 --> 01:18:21.880
 but we had several comments about defining or providing some specific detail in those procedures

01:18:21.880 --> 01:18:25.720
 moving forward for our part maintenance staff so they'd know exactly what to do

01:18:25.720 --> 01:18:34.680
 in carrying out maintenance protocols i'm not going to go through all of this but we went we

01:18:34.680 --> 01:18:41.640
 did go through it back in march we actually put together a matrix that summarized all of the

01:18:41.640 --> 01:18:49.560
 comments from each group the comments in red specifically are comments that were made by two

01:18:49.560 --> 01:18:55.160
 or in some cases all three of the peer review group so those were common comments that were made

01:18:56.280 --> 01:19:03.480
 in those in the feedback so this is texas a&m agri-live you can see the next one

01:19:03.480 --> 01:19:16.040
 ipm institute of north america gave us a pretty comprehensive feedback on different things that

01:19:16.040 --> 01:19:21.800
 we could do to look at different ways to look at our ipm process and just again a different

01:19:21.800 --> 01:19:27.880
 perspective but they they're one of their recommendations and it's actually twofold in this

01:19:27.880 --> 01:19:34.360
 that we would look for we would look at long term it's not necessarily under parks but under a

01:19:34.360 --> 01:19:42.760
 different city department was to put together an ipm program for our buildings so this ipm program

01:19:42.760 --> 01:19:48.200
 is just for outdoor land management it's one of their recommendations was to actually take the

01:19:48.200 --> 01:19:57.800
 next step and putting together an ipm for inside our buildings next slide non-toxic neighborhoods

01:19:57.800 --> 01:20:06.120
 also gave us some feedback again kind of a list of what what they proposed one of the recommendations

01:20:06.120 --> 01:20:12.520
 that they made again that we could look look at in the future was to hire a third party to conduct

01:20:13.240 --> 01:20:19.160
 regular site visits and put together reports based on their monitoring and again that's

01:20:19.160 --> 01:20:27.720
 something that we can look at in the future so what we're doing now is we've put together a

01:20:27.720 --> 01:20:35.640
 training program for our park maintenance crew so that they can get a better understanding good

01:20:35.640 --> 01:20:42.200
 understanding of what our philosophy is in ipm and then certainly what the expectations and the

01:20:42.200 --> 01:20:48.920
 practices are in putting that together exploration of practices and products you know druze talked

01:20:48.920 --> 01:20:55.000
 about some of the technology that he's testing that would go hand in hand with our our philosophy

01:20:55.000 --> 01:21:02.280
 of ipm and then we are also staying in close contact and communication with field advisors

01:21:02.280 --> 01:21:07.640
 and surveying what other cities are doing as well this is particularly handy when we're looking at

01:21:07.640 --> 01:21:14.600
 products seeing what other cities or other parks are using in terms of the products and the

01:21:14.600 --> 01:21:20.840
 effectiveness of it before we look at it evaluate it and determine to either test it or use it here

01:21:20.840 --> 01:21:27.000
 and as i mentioned before we'll have a standing ipm focus group it's going to be similar

01:21:27.000 --> 01:21:33.640
 to the structure that we had in putting this group together to update the ipm we'll have a minimum

01:21:33.640 --> 01:21:41.080
 of eight members meeting annually that's all part of the plan so it's in our policy and then we'll

01:21:41.080 --> 01:21:46.760
 definitely bring the group together on a more regular basis as needed and then one of the last

01:21:46.760 --> 01:21:53.000
 things that we'll will be doing moving forward is setting up a second pilot site at avondale park

01:21:53.000 --> 01:21:58.920
 this is going to be in partnership with non-toxic neighborhoods we are talking to them about having

01:21:59.720 --> 01:22:06.200
 a site visit as early as next month for them to come into denton visit this site and then put

01:22:06.200 --> 01:22:12.840
 together a program for us that's specific to avondale park for an organic maintenance plan

01:22:12.840 --> 01:22:20.360
 so that's really the update and where we are on ipm just just to add one other thing that

01:22:20.360 --> 01:22:26.760
 i mentioned earlier in regards to some of the org changes that land manager will be dedicated

01:22:26.760 --> 01:22:33.000
 uh not not a hundred percent but one of their primary goal

01:22:33.000 --> 01:22:45.480
 okay you may have been wanting to talk about the land manager so moving forward again we'll have a

01:22:45.480 --> 01:22:52.360
 dedicated uh staff member that will oversee the implementation of the program and really be able

01:22:52.360 --> 01:22:59.800
 to work day to day with our staff members on it coordinate what kind of activities and maintenance

01:22:59.800 --> 01:23:05.240
 projects will be going on in our parks but also to coordinate with our contractors which will be

01:23:05.240 --> 01:23:14.040
 a big piece of this because we do have not only you know different contractors but they're

01:23:14.040 --> 01:23:18.600
 also taking care of all different types of our city-owned property so everything from

01:23:19.240 --> 01:23:25.160
 you know rideaways to um our actual you know playground areas and park areas

01:23:25.160 --> 01:23:31.640
 so it'll be important that they um know and understand what our philosophy is on land

01:23:31.640 --> 01:23:36.120
 maintenance have that information in front of them and then have somebody actually monitor

01:23:36.120 --> 01:23:43.720
 their performance and ensuring that they comply with ipm thank you laura for providing that

01:23:43.720 --> 01:23:53.880
 clarification james you have a question yeah just real quick i you know we had the uh uh the mule

01:23:53.880 --> 01:24:02.920
 program i guess i'll call it two weeds instead of using uh sprays and such uh the goat program

01:24:02.920 --> 01:24:08.360
 the goat program sorry you had a mule and a goat sorry i'll get them both i'll get it done so how

01:24:08.360 --> 01:24:17.080
 did that how did that work out so so i'll chime in on that one because the goat program did really

01:24:17.080 --> 01:24:25.320
 well so not only did we look at that as i could be you know a a grazing area for them to control

01:24:25.320 --> 01:24:33.400
 the weeds and and really what we what help was what help was i don't know what happened there

01:24:34.040 --> 01:24:40.680
 but what help was control the privet in that area so also we partnered you know we're city-wide so

01:24:40.680 --> 01:24:45.240
 we partnered with the environmental team that we have they came in and did assessment of the

01:24:45.240 --> 01:24:51.640
 area before the goats and then after the goats and so it worked really well to where uh there's

01:24:51.640 --> 01:24:57.080
 there's a really good space of a riparian effort that's rebuilding upon itself at the moment you

01:24:57.080 --> 01:25:02.120
 know not only were they there eating all the weeds and privet but they were also fertilizing

01:25:02.120 --> 01:25:07.960
 the area at the same time and so it has a really good stand of inland sea oats and we have some

01:25:07.960 --> 01:25:13.240
 really nice saplings starting to grow in that area where they were so oh wow very good so are we

01:25:13.240 --> 01:25:21.000
 going to continue the program we may i'm working on that at the moment any additional questions

01:25:21.000 --> 01:25:27.960
 wants to start a farm sorry i can cut off but uh i don't know if drew added but i just wanted to

01:25:27.960 --> 01:25:33.320
 chime in again um that you know trying to put more emphasis on this we spent a lot of time

01:25:33.320 --> 01:25:40.920
 getting to this point and a lot of resources um and that ipm land manager is going to be it's

01:25:40.920 --> 01:25:46.520
 going to be a major focal focal point for them uh implementing this training staff training our

01:25:46.520 --> 01:25:51.480
 contractors to make sure they're following our ipm which laura didn't even mention but that's

01:25:51.480 --> 01:25:59.160
 that's a major uh process as well as getting them on board and um in trying to stay up with

01:25:59.160 --> 01:26:04.440
 technology and and what's going on in that industry with with so many changes that are always

01:26:04.440 --> 01:26:09.320
 you know coming about so that is going to be a major uh focal point for them

01:26:11.880 --> 01:26:25.000
 okay alana you have a question you're you're muted no it's funny doesn't show her as muted

01:26:25.000 --> 01:26:45.080
 but we can't hear billy is there is is she muted by us by chance she's not it might just be a

01:26:45.080 --> 01:26:51.080
 connectivity issue but a lot if you want to keep trying or if you want to put something in the um

01:26:51.080 --> 01:26:58.680
 in the chat well actually we don't have that feature here on these but um i'm happy you wanted

01:26:58.680 --> 01:27:02.440
 to to take an email or anything that i might be able to help you with

01:27:02.440 --> 01:27:08.920
 okay any other questions

01:27:12.680 --> 01:27:21.960
 okay uh again this is not an action item this is an information item so the next item is item e

01:27:21.960 --> 01:27:26.760
 receive a report hold a discussion regarding kenna park improvement updates

01:27:26.760 --> 01:27:35.880
 who's going to take that one gary

01:27:38.440 --> 01:27:43.240
 okay i'll go ahead and start this and i'll let drew chime in eddie if you could bring out the

01:27:43.240 --> 01:27:48.760
 the design the map of the park um we'll see how that shows up on the screen so back in um the

01:27:48.760 --> 01:27:57.720
 spring of 2019 uh we went to council we came to park board and we um had a public meeting and had

01:27:57.720 --> 01:28:03.080
 a lot of discussion feedback in regards to improvements that that we are looking to make

01:28:03.080 --> 01:28:10.360
 at the park with the opportunity really with scripture and bonnie bray and thomas all three

01:28:10.360 --> 01:28:19.160
 roads around that park being rebuilt uh how could we use that to help improve the park um so with

01:28:19.160 --> 01:28:24.440
 with those three roads being built a lot of construction going on they did use a part of

01:28:24.440 --> 01:28:33.400
 mckenna for the whole dirt so they could get that uh roundabout uh constructed and reopened as

01:28:33.400 --> 01:28:39.080
 quickly as possible uh instead of having delays of having to truck that off property they put it

01:28:39.080 --> 01:28:44.440
 there um and then it was also a cost so that's something that we're working with them and drew

01:28:44.440 --> 01:28:49.320
 will talk about here in a second but also taking the opportunity instead of putting sidewalks

01:28:49.320 --> 01:28:57.320
 directly down the side you know 10 feet inside of curb on three sides to really use that as an

01:28:57.320 --> 01:29:02.840
 opportunity to pull those sidewalks into the park a little bit uh work with the topography and and

01:29:02.840 --> 01:29:09.320
 use that funding to create a loop trail so we're really um you know two birds one stone type thing

01:29:09.320 --> 01:29:14.280
 and taking that opportunity at the same time we had planned to replace the playground as part of

01:29:14.280 --> 01:29:21.640
 the 2014 bond program that's the last playground as part of that bond effort uh to be replaced uh

01:29:21.640 --> 01:29:28.120
 so i'll go ahead and and pause here and let drew jump in all right thank you gary so the first

01:29:28.120 --> 01:29:33.480
 slide that we have up here i got late friday evening and so this didn't get to be added in

01:29:33.480 --> 01:29:38.360
 your package but this is one of the things that we wanted to show you so well you can see eddie if

01:29:38.360 --> 01:29:43.080
 if you want to put your cursor over where the playground the new playground yes in that area

01:29:43.080 --> 01:29:47.640
 so that's where the new playground is going to go and as you can see the trails will be connected

01:29:47.640 --> 01:29:52.840
 to the new playground so eddie can you go the next slide to show the overall view of mckenna

01:29:52.840 --> 01:30:02.520
 it's on our agenda presentation from mckenna

01:30:07.320 --> 01:30:13.080
 while he's doing that you can see the new so you can see we're like what gary said we work with

01:30:13.080 --> 01:30:18.520
 capital projects they helped us design where the trails are going to go and so in your packet you

01:30:18.520 --> 01:30:24.280
 could see that the trails aren't like gary said right up against the you know right up against the

01:30:24.280 --> 01:30:30.600
 the road and so with this i i know it's kind of hard to measure on that map but it's it's really

01:30:30.600 --> 01:30:37.080
 close to a half mile loop so runners for instance mr shuck you know you know if you you go out and

01:30:37.080 --> 01:30:42.920
 you run that that trail you know we plan on hopefully in the future putting signage on there

01:30:42.920 --> 01:30:47.160
 so you can really keep track of you know your distances on you know you'll have a new running

01:30:47.160 --> 01:30:55.640
 spot or a new walking spot there at mckenna so with like what gary talked about and we'll show

01:30:55.640 --> 01:31:00.600
 on the presentation here in a second when eddie gets it pulled up so those trails except for a

01:31:00.600 --> 01:31:06.120
 small spot on the very north end all of them are 10 foot wide and the only reason they're going to

01:31:06.120 --> 01:31:11.960
 narrow down to eight foot in the areas where the trees are is to protect those trees so and they'll

01:31:11.960 --> 01:31:18.920
 be that that area will be elevated just a little bit and it'll have retaining walls with with railing

01:31:18.920 --> 01:31:25.640
 on it now where you see and if you've been out there and you saw in the presentation where it shows

01:31:25.640 --> 01:31:34.520
 there'll be where the dirt is now it's 6 000 cubic yards of dirt around 200 to 300 cubic yards of

01:31:34.520 --> 01:31:40.760
 dirt will be removed it's spoil it's non-usable so we'll remove that you know i'm sure you saw

01:31:40.760 --> 01:31:46.680
 there's there's chunks of asphalt and concrete and old pipe all that will be removed the good

01:31:46.680 --> 01:31:53.080
 dirt will be placed it'll be leveled out where it is now and then moved over to the area

01:31:53.080 --> 01:31:57.800
 excuse me eddie it's on the presentation we have

01:31:57.800 --> 01:32:06.760
 for park board pull up the website the website eddie just pull one of the exhibits up i'll continue

01:32:06.760 --> 01:32:12.200
 to talk while eddie's pulling that up so where the dirt is it'll some of that dirt will be shifted

01:32:12.200 --> 01:32:18.040
 over in an open space that right now has a little bit of elevation change to it so it's more of a

01:32:18.040 --> 01:32:23.000
 flat play space we will not lose and i took gary out last week to really show him what's going to

01:32:23.000 --> 01:32:29.320
 happen on there we will not lose ski mckenna typically ski mckenna is from where the fence is

01:32:29.320 --> 01:32:36.520
 there at the north i guess it'd be the northwest corner of the water tower from there to the first

01:32:36.520 --> 01:32:43.320
 set of trees is approximately 200 feet normally most people ski to about the trees stop and then

01:32:43.320 --> 01:32:49.080
 walk back up the hill so what'll happen is if you go past the trees now while you're skiing mckenna

01:32:49.080 --> 01:32:58.360
 is you'll come to a slightly you'll come you'll come to a slight pause and then go back down

01:32:58.360 --> 01:33:04.200
 so you'll you'll ski 200 feet go past the trees you'll still have some a smaller elevation change

01:33:04.200 --> 01:33:10.120
 there it'll be a little flatter not quite you know as steep you'll come down and then it'll go to back

01:33:10.120 --> 01:33:16.040
 to a three to one or a four to one slope to the next set of trees so all this dirt is being moved

01:33:16.040 --> 01:33:21.560
 in and you know it's being moved around the trees so we don't impact those post oaks and trees that

01:33:21.560 --> 01:33:27.720
 are there at mckenna and then what dirt doesn't get used in mckenna park so thank you eddie for

01:33:27.720 --> 01:33:33.960
 pulling that up so what dirt doesn't get used in mckenna will be moved over in a mogul style

01:33:34.920 --> 01:33:41.720
 at the south i guess the southeast corner of scripture and bonnie bray where those houses came

01:33:41.720 --> 01:33:49.240
 down so i guess just to add to what what drew has said what we what we're trying to do is balance

01:33:49.240 --> 01:33:55.320
 the expense for the city to haul that dirt off i don't know if i remember the exact the exact

01:33:55.320 --> 01:33:59.960
 number but i thought it was ninety thousand dollars true it was close to a hundred thousand

01:33:59.960 --> 01:34:07.720
 dollars yes sir to truck that dirt and see if we couldn't kind of lose it in the park

01:34:07.720 --> 01:34:14.280
 in some form or fashion and trying to improve some of that space so if you see that rectangle

01:34:14.280 --> 01:34:21.320
 kind of up towards the north section of the park we tried creating a plateau that could be used for

01:34:21.320 --> 01:34:29.960
 soccer or just open play that was more flat on that section of the park you see the grade levels

01:34:29.960 --> 01:34:34.280
 as they get tighter it gets steeper i think drew you said it's one to three

01:34:34.280 --> 01:34:39.560
 yes sir three to one to a four to one slope depending on the grade in that area yes

01:34:39.560 --> 01:34:45.800
 so so that so i i think we've accomplished everything that we talked about in the public

01:34:45.800 --> 01:34:51.000
 meeting and we we provided the notes and kind of put some comments in there so you could see that

01:34:51.000 --> 01:34:56.520
 the only thing it's different is the dirt because we didn't have that as a challenge or opportunity

01:34:56.520 --> 01:35:02.600
 and we're trying to take a challenge and turning it into an opportunity so drew and i talked about

01:35:02.600 --> 01:35:10.760
 having another public meeting for mckenna just to share this because we because this this is kind of

01:35:10.760 --> 01:35:17.560
 more a destination park because of the the i don't know how much skiing is going on there but uh

01:35:17.560 --> 01:35:22.520
 sled riding but schema canna we don't want to uh we don't want to disrupt that and make sure that

01:35:22.520 --> 01:35:29.960
 the community still uh is is understanding of what we're trying to accomplish and these uh the plus

01:35:29.960 --> 01:35:35.080
 plus i guess in regards to if you had any thoughts or feedback on that um and then turn around and

01:35:35.080 --> 01:35:41.160
 take it to the public and meet with the neighborhood again uh to to gain some feedback from them in

01:35:41.160 --> 01:35:51.000
 regards to uh that soil being on property so that i would have and then we did put a parking lot

01:35:51.000 --> 01:35:59.560
 got that go ahead so we did move the old parking lot we moved it up you know to the the far east

01:35:59.560 --> 01:36:03.800
 side off of thomas street instead of being off bonnie bray where it used to be so there will be

01:36:03.800 --> 01:36:09.400
 a parking lot there and then you can see that the trails will lead to the playground and then you

01:36:09.400 --> 01:36:16.760
 can see the the two x's we have on on this map here shows where the where two pavilions are those

01:36:16.760 --> 01:36:23.560
 two pavilions will be removed one of them has an asbestos roof so obviously it needs to be taken

01:36:23.560 --> 01:36:29.960
 out and it'll be taken out soon and then those two pavilions removed to a better area so the

01:36:29.960 --> 01:36:36.200
 pavilion up on the north east corner it it'll be put back but in a different location somewhere

01:36:36.200 --> 01:36:40.920
 near that pavilion the pavilion kind of in the middle of the park that one will be moved closer

01:36:40.920 --> 01:36:46.200
 to the playground so i know alana brought up you know last time about you know we would we would

01:36:46.200 --> 01:36:50.280
 like to have shade near the playground for parents to watch our our children play on the playground

01:36:50.280 --> 01:36:55.480
 well that'll give the opportunity we thought that would give the best opportunity for to have shade

01:36:55.480 --> 01:37:00.040
 in that area so we'll move that pavilion well actually it'll come down we'll build a new one

01:37:00.040 --> 01:37:04.600
 you know near the playground so there'll be a pavilion near the playground versus you know the

01:37:04.600 --> 01:37:12.280
 old playground didn't have a pavilion near it so the basketball court is staying the all those

01:37:12.280 --> 01:37:18.040
 trails in and around the basketball court and the old playground all those trails will be replaced

01:37:18.040 --> 01:37:22.200
 with 10-foot sidewalks and then there'll be a 10-foot sidewalk from the old playground which

01:37:22.200 --> 01:37:29.480
 doesn't show on this map to the new playground so that that trail will continue up so

01:37:31.880 --> 01:37:37.640
 and of course everything will be you know sotted and planted back nicely and we'll have new trees

01:37:37.640 --> 01:37:47.720
 we'll put in and also uh you know new landscaping along bonnie bray just on the southeast corner of

01:37:47.720 --> 01:37:52.520
 this property uh just south of that roundabout uh there's a number of houses that have been

01:37:52.520 --> 01:37:57.960
 purchased as part of the construction though that will be integrated into the park uh we're calling

01:37:57.960 --> 01:38:03.560
 it bonnie bray linear park as that trail is is coming north on bonnie bray there'll be some

01:38:03.560 --> 01:38:09.080
 additional green space uh there's going to be some some great elevation in there too for the soil

01:38:09.080 --> 01:38:18.120
 that that's being stored on that uh section yet but that'll be additional uh beautification

01:38:18.120 --> 01:38:23.800
 efforts along bonnie bray uh just south south of the park itself

01:38:28.920 --> 01:38:35.880
 okay gary did you need info information from us or our opinion if you about the

01:38:35.880 --> 01:38:42.440
 additional public meeting from mckenna park yeah absolutely would love to hear any feedback on the

01:38:42.440 --> 01:38:50.920
 the soil because that's that's the biggest change that that wasn't um anticipated on property

01:38:50.920 --> 01:38:56.680
 um i'm not sure if we talked about the pavilions or not but those are good positive add-ons uh for

01:38:56.680 --> 01:39:02.600
 sure and then um the the meeting uh you know if you guys feel that that meeting's needed we'll

01:39:02.600 --> 01:39:11.560
 definitely move forward with that as well is this a good time to to go back to us as a group

01:39:11.560 --> 01:39:16.920
 or yes i believe so yes that'd be great eddie can you take that down please

01:39:19.880 --> 01:39:31.640
 thank you oh who was first james and brooke all right james uh ladies first okay you're too sweet

01:39:31.640 --> 01:39:37.480
 i'll take it though go forward brooke i want to know what my mother did if i if i wasn't that way

01:39:37.480 --> 01:39:43.240
 okay thank you for keeping the sled future i did that when i was a kid um i was curious is it best

01:39:43.240 --> 01:39:48.680
 practices to have the sidewalks more integrated into parks versus just around the edges it's

01:39:48.680 --> 01:39:53.960
 something um that i've noticed when i'm visiting different parks about kind of where the sidewalks

01:39:53.960 --> 01:40:01.320
 are and what is best practices and then second trash cans are they gonna have the little foundation

01:40:01.320 --> 01:40:08.600
 slab underneath it and the cover and all that yes well how is that determined is that best practices

01:40:08.600 --> 01:40:14.840
 is that best practices and all that will be updated in our master plan along with our our

01:40:14.840 --> 01:40:21.240
 maintenance plan that's going with the master plan so obviously we we we can't go out and replace

01:40:21.240 --> 01:40:27.880
 every trash can we have in the park at the moment but as we install trash cans and as we move forward

01:40:27.880 --> 01:40:34.040
 those trash cans we're getting away from those 55 gallon drums that are green and blue and you

01:40:34.040 --> 01:40:40.360
 know don't have a concrete foundation underneath them to you know nicer trash cans with with our

01:40:40.360 --> 01:40:46.200
 our recycle and trash features there okay thank you what's an estimated cost of that maybe we can

01:40:46.200 --> 01:40:55.160
 talk about it's a challenge so i think we figured out some numbers last year to to change all the

01:40:55.160 --> 01:41:01.160
 trash cans to a higher graded you know more aesthetically pleasing it was i think pushing

01:41:01.160 --> 01:41:07.560
 a million dollars with all the trash cans we have so it's just it's a i mean that's got to be at the

01:41:07.560 --> 01:41:13.800
 bottom of the list you know it's not safety it's yeah it it's trash can i and i know hard to spend

01:41:13.800 --> 01:41:19.960
 that much i know it seems it's just something that will we'll have to try to balance maybe removing

01:41:19.960 --> 01:41:26.280
 some making sure they're in key locations instead of having 20 out there maybe we have 12 but they're

01:41:26.280 --> 01:41:32.280
 in better locations uh and that way we can kind of scale back a little bit uh and then regards to

01:41:32.280 --> 01:41:38.600
 the trails you know uh scripture is a good example the topography that goes from the park down to the

01:41:38.600 --> 01:41:45.800
 curb is pretty steep if they were going to put that um sidewalk you know within a typical 10 foot

01:41:45.800 --> 01:41:51.560
 right away of the curb they would have to almost run a retaining wall down the majority of that

01:41:51.560 --> 01:41:56.680
 that hill right there so by pushing it into the park and getting it a little bit more on the flat

01:41:56.680 --> 01:42:02.520
 area it reduces that need um and we're they're trying to do their best to play with those

01:42:02.520 --> 01:42:08.840
 gradings and get that trail in there um and work around the trees at the same time but making that

01:42:08.840 --> 01:42:17.080
 more enjoyable for uh um the users now if someone's just trying to go from one corner to the other

01:42:17.080 --> 01:42:21.640
 they're going to have to meander a little bit uh there might be a cattle path there at some point

01:42:21.640 --> 01:42:28.040
 time like you see on a university type of deal but at the end of the day we wanted to try to

01:42:28.040 --> 01:42:31.320
 you know merge instead of having a sidewalk

01:42:31.320 --> 01:42:38.920
 and then a loop trail just inside that to try to preserve green space and that was one of the

01:42:38.920 --> 01:42:43.560
 feedback i think we got from from one of the council members is try to cut back on the concrete

01:42:43.560 --> 01:42:50.440
 in the hard surfaces and we reduced the parking lot down from 40 down to i think 15 or 16 drew

01:42:50.440 --> 01:42:56.200
 i can't remember how many spots are in there but we cut that back with the balance of you can park

01:42:56.200 --> 01:43:00.040
 us as well there's parking on both sides of thomas uh so we

01:43:00.040 --> 01:43:08.440
 we can just preserve more more turf instead of putting in more more parking lots so we're

01:43:08.440 --> 01:43:12.600
 actually adding green space to the overall net of the park i think at the end of the day

01:43:13.960 --> 01:43:22.200
 so thank you all right james your question well it's actually just statement um for gary uh

01:43:22.200 --> 01:43:27.560
 appreciate you doing to put the soil back and getting flat area in there that's going to be

01:43:27.560 --> 01:43:36.600
 you know uh previous park we had uh once upon a time we put in about 20 acres of flat land

01:43:36.600 --> 01:43:42.200
 just any general usage any people wanted to use it and it became the most pock everybody was

01:43:42.200 --> 01:43:47.560
 well we should put something else or that on it and an event but eventually they stuck to the 20

01:43:47.560 --> 01:43:53.640
 acres and it turned out to be one of the most used places in the whole town for fairs you name it

01:43:53.640 --> 01:44:04.200
 sports or whatever so flat land is just flat open space grassland or whatever is uh you know we don't

01:44:04.200 --> 01:44:09.400
 know all the uses today but i guarantee you they'll find uses for it if you put it there they'll come

01:44:11.240 --> 01:44:21.160
 so i appreciate your uh your vision on that okay thank you and um so we

01:44:21.160 --> 01:44:27.080
 go ahead gary going back and forth on that in regards

01:44:27.080 --> 01:44:31.720
 to do sorry

01:44:31.720 --> 01:44:40.920
 i was just gonna i was just gonna say that you know for as much as how much we have as

01:44:40.920 --> 01:44:46.840
 uh here compared to how often that flat area could be used you know 360 days a year so there's a

01:44:46.840 --> 01:44:54.520
 balance and wanted feedback from you guys as well okay well the feedback personally i think yes we

01:44:54.520 --> 01:45:05.160
 definitely need another public uh meeting that would be my feedback a thumbs up from elana anybody else

01:45:07.800 --> 01:45:14.840
 george kent james looks like another public meeting here even though when the formal motions

01:45:14.840 --> 01:45:23.800
 our feedback is any other questions for gary or uh any of the staff regarding the canna park

01:45:23.800 --> 01:45:35.800
 okay if there are no more questions uh next item on the next and last item on the agenda is uh the

01:45:35.800 --> 01:45:44.200
 ditton parks foundation updates thank you guys for being here today and for having me happy birthday

01:45:44.200 --> 01:45:53.400
 to george uh thank you um so i thought i'd put together a little something so you guys could see

01:45:53.400 --> 01:45:59.640
 kind of what the past year entailed um it was a good process we raised over forty thousand dollars

01:45:59.640 --> 01:46:06.920
 for parks and people that included um updating eureka when the kids had a good time down there

01:46:06.920 --> 01:46:14.360
 one evening um we did 50 parks and rec scholarships now that's honestly half of how many we would have

01:46:14.360 --> 01:46:19.000
 liked to have given this year but when you consider that we really couldn't give out scholarships

01:46:19.000 --> 01:46:26.760
 since march not too shabby and 11 dog park benches and then one dog park shade structure to the left

01:46:26.760 --> 01:46:34.360
 there our other area of impact is advocacy so helping make parks better for all we used our

01:46:34.360 --> 01:46:41.000
 outside voices for the bond election this year we maintained four fiscal sponsorships um that

01:46:41.000 --> 01:46:47.800
 included juneteenth cinco de mayo data and the senior center we had two parks and play campaigns

01:46:47.800 --> 01:46:53.480
 where we went to parks every single day during the month of may and i think that one was in february

01:46:53.480 --> 01:46:59.800
 it was a lot colder and then ten on tuesday weekly um just trying to promote people getting out there

01:46:59.800 --> 01:47:07.160
 it's a little easier now because i think people have found comfort in being out there um i go out

01:47:07.160 --> 01:47:12.280
 every tuesday and more recently we have tried to go to other parks this is why i'm asking all these

01:47:12.280 --> 01:47:17.880
 strange questions um because typically i've gone to my own park so that's been really enlightening

01:47:17.880 --> 01:47:23.800
 and then we engaged over 50 people in volunteerism and now that's not including juneteenth and those

01:47:23.800 --> 01:47:31.400
 others um just us specifically so there's just the past year just looking at it um i thought i'd also

01:47:31.400 --> 01:47:37.240
 give you guys kind of an update of what we're looking forward to um we are looking at parks

01:47:37.240 --> 01:47:42.200
 packs we think that's probably the best thing we can do right now that would help people because

01:47:42.200 --> 01:47:48.200
 people are outside more than ever um and certainly going to parks and we've heard a lot of people say

01:47:48.200 --> 01:47:54.600
 well we wish that the city provided hand sanitizer and again we've had this conversation of like well

01:47:54.600 --> 01:48:02.040
 the city doesn't provide sunscreen so um we are going to help step in for those who are on a money

01:48:02.040 --> 01:48:06.760
 crunch and we get it to help provide those park packs we have bandanas we'll include some hand

01:48:06.760 --> 01:48:13.320
 sanitizer we're just trying to work locally to invest our money locally and then park equity so

01:48:13.320 --> 01:48:19.400
 this was a huge topic for our board and the question really was how do we do park equity

01:48:19.400 --> 01:48:26.120
 and the answer was we start with ourselves so our four main areas for park equity is understanding

01:48:26.120 --> 01:48:33.080
 who we serve um that means our whole community and not just part of it um we also will measure

01:48:33.080 --> 01:48:39.480
 our efforts um so we have a lot of scholarship recipients however we don't know who those kids

01:48:39.480 --> 01:48:45.480
 are and i could not tell you what percentage of children we serve that were black or white or

01:48:45.480 --> 01:48:52.200
 girls or boys i just need to do the work um but we just haven't we've just said we serve this many

01:48:52.200 --> 01:48:57.960
 kids with scholarships um but being able to really understand who we're serving better helps make

01:48:57.960 --> 01:49:05.400
 sure we're being equitable um how we fund also we um kind of did an evaluation of the things that

01:49:05.400 --> 01:49:12.360
 we've funded and i'd say looking pretty white so we are trying to make sure that we are funding

01:49:12.360 --> 01:49:18.120
 equitably and across our community and then finally just to be a colorful organization

01:49:18.920 --> 01:49:27.720
 both in our leadership our board and recruitment our community committee engagement and then

01:49:27.720 --> 01:49:33.640
 marketing and events and making sure that people see themselves when they see us and they see our

01:49:33.640 --> 01:49:40.840
 parks um that's hugely important and so for us that starts with us um so it's it's been an effort

01:49:40.840 --> 01:49:50.040
 that we've really tried to move forward um part of it is i'm the staff member i'm white and so i

01:49:50.040 --> 01:49:56.520
 typically use my photos um and so i have really been pushing to get more photos from our community

01:49:56.520 --> 01:50:01.720
 and going out to different areas and straight up talking to people i feel like hey i know i'm the

01:50:01.720 --> 01:50:07.400
 awkward lady can i take your photo um and more times than not they say yes there has been one

01:50:07.400 --> 01:50:15.720
 girl who looked at me like i have lost my mind and she told me no and that was okay so um kind

01:50:15.720 --> 01:50:20.280
 of moving forward we're looking at grants and i'll be honest with you a lot of the grants i had

01:50:20.280 --> 01:50:27.000
 anticipated being able to apply for in may changed because of covid um they were no longer supporting

01:50:27.000 --> 01:50:35.160
 dog parks or they were halting their um grant process in general until 2021 so a lot of those

01:50:35.160 --> 01:50:41.720
 have kind of gone to the side and we're doing more research um we're looking at texas health

01:50:41.720 --> 01:50:49.400
 presbyterian grant co-serve and north texas cares for potential um grants to help cover either

01:50:49.400 --> 01:50:58.200
 um construction projects or again this service side to help increase services of dpard like

01:50:58.200 --> 01:51:04.120
 uh parks and play libraries so people could rent out items and be able to use utilize them in an

01:51:04.120 --> 01:51:09.880
 outdoor setting without having to invest their own dollars to doing it and then finally we're still

01:51:09.880 --> 01:51:16.520
 moving forward with our campaigns um the dog park campaign will still be huge and then arts are park

01:51:16.520 --> 01:51:23.320
 or parks our art is another one that we are launching this year and it's really to ensure

01:51:23.320 --> 01:51:28.280
 that designated donor funds are utilized where they want and we just want all types of people

01:51:28.280 --> 01:51:34.040
 to see themselves in parks and there's a huge group of artists in our community who may not see

01:51:34.040 --> 01:51:39.560
 parks as them but we have a lot of art and so we're going to start getting a little more creative

01:51:39.560 --> 01:51:49.320
 um with promoting art and parks that's all thank you so much brook and in the sake of time quickly

01:51:49.320 --> 01:51:56.520
 for the next meeting we have talked about the land acquisition for next time uh we mentioned trails

01:51:56.520 --> 01:52:03.160
 an update of trails uh could we include the razor property development gary stop me if that's not

01:52:03.160 --> 01:52:16.360
 okay and oh are you there gary okay and um we did we talked about in july a safety and security

01:52:16.360 --> 01:52:25.960
 signage so if i am uh if we can include that for the next meeting so those are three items

01:52:26.760 --> 01:52:38.200
 anybody uh have anything else they want to add okay may i have a motion to adjourn the meeting

01:52:38.200 --> 01:52:46.440
 oh you have a question james no oh james making a motion to adjourn the meeting may i have a second

01:52:46.440 --> 01:52:57.800
 david second all in favor all right anyone oppose all right i have meeting adjourned at 458 eddie