1
00:00:00,000 --> 00:00:09,820
 good afternoon everyone and welcome to the August meeting of the Ditten Parks and Recreation

2
00:00:09,820 --> 00:00:17,960
 Beautification Board. First item is Rachel, are there any members or questions from the

3
00:00:17,960 --> 00:00:24,560
 public? We have no one on the line today, Chair. Thank you. Thank you. For that information,

4
00:00:24,560 --> 00:00:33,360
 we have one potential excused absence waiting approval from the city's secretary. And if

5
00:00:33,360 --> 00:00:39,780
 I could take, if you could take your attention to the agenda, the first item for consideration

6
00:00:39,780 --> 00:00:51,800
 is consider approval of the minutes for July 13, 2020. And do you want to have any comments,

7
00:00:51,800 --> 00:01:03,040
 concerns? If there, if that's a no, may I have a motion for approval? I'm sorry, George

8
00:01:03,040 --> 00:01:24,240
 is indicating I need a second. James, James second. All in favor? Anyone opposed? Ayes

9
00:01:24,240 --> 00:01:36,280
 have it. Motion passes. Next item is hold, receive a report and hold a discussion regarding

10
00:01:36,280 --> 00:01:43,520
 an update to the City of Ditten Parks and Recreation Department COVID-19 response. Who's

11
00:01:43,520 --> 00:01:47,440
 going to take that, Gary? I'll go ahead and start this one. I think we're all going to

12
00:01:47,440 --> 00:01:52,360
 chime in a little bit. So last meeting, we gave you a pretty detailed summary of everything

13
00:01:52,360 --> 00:01:58,280
 that's been going on during the COVID pandemic. As of right now, we still have a lot of staff

14
00:01:58,280 --> 00:02:05,560
 working remotely if they can. Obviously, Park maintenance staff are on board and really haven't

15
00:02:05,560 --> 00:02:11,240
 stopped working this entire time. We have been short of contract for our mowing and

16
00:02:11,240 --> 00:02:15,680
 we're short significantly with our maintenance staff. So Drew's been able to start hiring

17
00:02:15,680 --> 00:02:20,840
 a few people back. Unfortunately, we've lost a couple people to other departments at the

18
00:02:20,840 --> 00:02:27,680
 same time. So a little bit of erosion under our feet as we make some progress. And we're

19
00:02:27,680 --> 00:02:32,520
 going to be going here soon with the contract for mowing. So staff's been doing their best

20
00:02:32,520 --> 00:02:38,320
 to try to keep up with everything with the parks and obviously with the heat that's slowed

21
00:02:38,320 --> 00:02:43,440
 down a little bit in regards to the grass. So hopefully we don't get any spurts of rain

22
00:02:43,440 --> 00:02:50,320
 here in the next couple of weeks. We are trying to rehire staff. We have a process that's

23
00:02:50,320 --> 00:02:57,360
 new to the city. Whenever we need to replace somebody that their position has been vacant

24
00:02:57,360 --> 00:03:06,660
 or it was a VSP position or someone left prior to or during the pandemic process, that was

25
00:03:06,660 --> 00:03:10,840
 frozen and we have to go to a subcommittee to get approval to rehire that position. We

26
00:03:10,840 --> 00:03:15,180
 did that back in June and July and we got approval. So we've been getting positions

27
00:03:15,180 --> 00:03:20,600
 posted, some of our seasonals interviewed. So we've had a couple interviews here and

28
00:03:20,600 --> 00:03:26,520
 there. We were able to add one staff member who's a robot, which Drew will share with

29
00:03:26,520 --> 00:03:32,000
 you a little bit later. But that's the quickest way we can add people is through robots at

30
00:03:32,000 --> 00:03:37,540
 this point in time. But we'll give you an update on that. But staffing has been a challenge

31
00:03:37,540 --> 00:03:44,400
 for us getting us people back for park maintenance. And then as we slowly creep towards reopening

32
00:03:44,400 --> 00:03:51,520
 our facilities, North Lakes Rec Center has been open since the end of June. We opened

33
00:03:51,520 --> 00:03:58,560
 golf and tennis a few weeks prior to that. And we've slowly started to release some programs

34
00:03:58,560 --> 00:04:03,280
 to get more people active. Some of the programs that we're doing, we've moved outside some

35
00:04:03,280 --> 00:04:08,080
 of our fitness related activities at North Lakes. They're on the tennis court or on the

36
00:04:08,080 --> 00:04:19,480
 driving range. We have last budget year, we got approval to purchase a golf ball dispenser,

37
00:04:19,480 --> 00:04:24,040
 which has been fantastic. It's been working great. The only thing that we don't have working

38
00:04:24,040 --> 00:04:29,800
 at this point in time is the credit card system. And we're working with finance on that process.

39
00:04:29,800 --> 00:04:35,000
 But basically people can buy gift cards in various increments and just go up there. We

40
00:04:35,000 --> 00:04:39,320
 don't even have to be open. As long as it's daylight, they can go out there, put their

41
00:04:39,320 --> 00:04:44,560
 card in, get the balls and go out and hit the golf balls. So it's been great. Staff

42
00:04:44,560 --> 00:04:48,840
 has said that our numbers are up compared to this time last year, which is fantastic.

43
00:04:48,840 --> 00:04:54,000
 Obviously, there's a little less things for people to do. So that could be part of it.

44
00:04:54,000 --> 00:04:58,720
 We won't know for sure until we go through a whole cycle. But the activity at the driving

45
00:04:58,720 --> 00:05:04,320
 range has been up, which is great. That's a good sign. And our parks are still getting

46
00:05:04,320 --> 00:05:14,680
 heavy use. Drew and Laura, would you like to add anything to that?

47
00:05:14,680 --> 00:05:18,960
 I will. And I'll talk about the robot Gary was talking about. We did put in a Friday

48
00:05:18,960 --> 00:05:26,160
 report last week about the robot. It's called a turf tank. And it's going to paint all our

49
00:05:26,160 --> 00:05:31,600
 lines mainly on the soccer fields. And it's also programmed to paint lines on softball,

50
00:05:31,600 --> 00:05:37,600
 baseball, rugby, football, you name it, it'll paint it. This is the machine that we're leasing

51
00:05:37,600 --> 00:05:43,920
 it. We did a two year lease. And it's going to save us approximately 1700 hours of staff

52
00:05:43,920 --> 00:05:51,080
 time a year. For those of you that play soccer and football and you see all those lines,

53
00:05:51,080 --> 00:05:57,640
 it normally takes us five to six days to start the season off laying out all the lines. And

54
00:05:57,640 --> 00:06:03,320
 then two or three times during the season, whether it be fall or spring season, those

55
00:06:03,320 --> 00:06:07,960
 lines are redone and adjusted due to either goal mouse needing to be moved for soccer,

56
00:06:07,960 --> 00:06:13,320
 you know, or the football needed to be adjusted one way or another due to the hash lines and

57
00:06:13,320 --> 00:06:20,280
 the wear of the turf. So this robot, it's GPS run. All the fields have been programmed

58
00:06:20,280 --> 00:06:27,640
 into a system and we're using our tablets. And the fields can be moved when those goal

59
00:06:27,640 --> 00:06:32,880
 mouse need to be moved, for instance, in soccer. So they can be slid one way or another on the

60
00:06:32,880 --> 00:06:37,720
 field and that robot, you add paint to it, you tell it what field to paint. So, you know,

61
00:06:37,720 --> 00:06:42,680
 if you wanted to repaint field or you wanted to paint field one and field 17, you can tell

62
00:06:42,680 --> 00:06:48,800
 it what to do and it'll go out and it'll paint all the lines and do it. I mean, it's fabulous.

63
00:06:48,800 --> 00:06:53,400
 You know, whenever we can get out and tour again, we'd love to take it out and let you

64
00:06:53,400 --> 00:06:58,840
 see it. So, but if you do get a chance, it's at North Lakes right now painting those lines.

65
00:06:58,840 --> 00:07:02,400
 They painted most of the fields last week and they're going to paint the rest the end

66
00:07:02,400 --> 00:07:08,840
 of this week. So it's working really well. The other green machine that is coming and

67
00:07:08,840 --> 00:07:14,880
 I know we've talked about it before is our all electric zero turn mower. It's a 74 inch

68
00:07:14,880 --> 00:07:21,520
 zero turn. It's all electric and it takes six hours to charge that machine for a seven

69
00:07:21,520 --> 00:07:28,720
 to eight hour run time. So it's zero emissions, zero fuel, low maintenance. And so we're really

70
00:07:28,720 --> 00:07:33,360
 happy to bring it on board and we should have it by the end of the week.

71
00:07:33,360 --> 00:07:41,280
 So these are some of our COVID kind of reactions and trying to find ways to operate smarter.

72
00:07:41,280 --> 00:07:48,200
 The robot that Drew was talking about is spot on, you know, to less than an inch. You can't

73
00:07:48,200 --> 00:07:55,880
 even overlap or a gap. It's that accurate. And we can share with you guys a video. We'll

74
00:07:55,880 --> 00:08:02,320
 have Eddie put it on the next email he sends out next week. And it's pretty interesting.

75
00:08:02,320 --> 00:08:05,520
 It's pretty slick. David, do you have a question?

76
00:08:05,520 --> 00:08:10,400
 Yeah, just a quick question. When we talked about the robot lawn mowing, it's probably

77
00:08:10,400 --> 00:08:14,720
 been a year almost since we talked about that. One of the questions was security and what

78
00:08:14,720 --> 00:08:19,960
 keeps people from walking off with them. How does that work with these? Are they big enough

79
00:08:19,960 --> 00:08:23,760
 that doesn't happen or do they have some tracking or how does that work?

80
00:08:23,760 --> 00:08:29,000
 So this machine is GPS. Not only is the GPS activated, it's GPS tracked. And then someone

81
00:08:29,000 --> 00:08:34,320
 will always have eyes on the machine. So this normally, like we said, you know, it takes

82
00:08:34,320 --> 00:08:40,920
 four to five guys to measure, paint, get all the lines accurate on the fields. Where now

83
00:08:40,920 --> 00:08:45,880
 where that employee can now, you know, whether they weed eat, take out the trash, you know,

84
00:08:45,880 --> 00:08:51,000
 do any maintenance to the fields, they're still there with the machine. But they're

85
00:08:51,000 --> 00:08:56,600
 not painting. They're doing other tasks while the machine is painting. But it is GPS tracked

86
00:08:56,600 --> 00:09:01,940
 and activated. And it's the machine's about three and a half foot by two and a half foot.

87
00:09:01,940 --> 00:09:08,640
 So I mean, it's a pretty large machine. Sounds great. 30 minutes of paint. Is that is that

88
00:09:08,640 --> 00:09:14,560
 what it was? We just we they told us approximately it's three gallons of paint. So yes, every

89
00:09:14,560 --> 00:09:28,080
 30 minutes you got to refill the paint. Okay, James, you have a question. You're muted.

90
00:09:28,080 --> 00:09:36,080
 I know you had me muted. Sorry. My wife wish to do that. Anyway, just want to ask a question.

91
00:09:36,080 --> 00:09:41,340
 Why not do that with lawnmowers? I mean, if it's is it pretty accurate? What kind of resolution

92
00:09:41,340 --> 00:09:48,560
 can you get on it? So I did I did. We are researching mowers. We found some. The city

93
00:09:48,560 --> 00:09:54,400
 of Dallas is using Husqvarna autonomous mowers. These are made for small areas. So they work

94
00:09:54,400 --> 00:10:00,680
 really good for your yard. They don't work very well for park spaces right now. So we're

95
00:10:00,680 --> 00:10:05,120
 working with different companies and studying different companies. The autonomous mowers

96
00:10:05,120 --> 00:10:10,400
 are one of the newest technologies on the market at the moment. They're it's very and

97
00:10:10,400 --> 00:10:16,840
 you know, technology, by the time you buy it today, it may not be as new tomorrow. So

98
00:10:16,840 --> 00:10:20,960
 we're looking at those. We're studying those. There's several different companies that I've

99
00:10:20,960 --> 00:10:26,000
 had conversations with and our staff has had conversations with. We're even looking at

100
00:10:26,000 --> 00:10:32,960
 a company right now out of Houston of possibly doing a demo and a test phase in a park system

101
00:10:32,960 --> 00:10:39,200
 versus your normal yard system. And these mowers are GPS activated. But like I said,

102
00:10:39,200 --> 00:10:44,840
 the technology is growing so fast at the moment that we wouldn't want to bring something on

103
00:10:44,840 --> 00:10:50,840
 today that would be old tomorrow. So we want to we want to bring something on that's really,

104
00:10:50,840 --> 00:10:55,560
 you know, cost effective for us and has the solutions that we have. The mowers that you

105
00:10:55,560 --> 00:11:00,740
 see, whether it be, you know, Husqvarna, Greenworks, I know there's several different companies

106
00:11:00,740 --> 00:11:06,520
 out there still makes one that's great for your yard. It comes out like your Roomba vacuum.

107
00:11:06,520 --> 00:11:10,600
 But it does its own thing. It doesn't go in straight lines. It's not GPS activated. You

108
00:11:10,600 --> 00:11:15,940
 have to bury those wires for it to be able to really guide and direct itself. The new

109
00:11:15,940 --> 00:11:21,240
 mowers that are coming out are GPS activated, you know, they're GPS controlled to where

110
00:11:21,240 --> 00:11:25,720
 they you tell it I want you mowing north and south today. It's mowing north and south or

111
00:11:25,720 --> 00:11:31,080
 east and west or you know, it's mowing at 45 degree angles, you know, so they're really

112
00:11:31,080 --> 00:11:37,240
 coming along with this technology. It's not there yet for our capabilities and what we

113
00:11:37,240 --> 00:11:44,640
 need. James, the the the robots that we demoed were 22 inches plus or minus. Yeah, the ones

114
00:11:44,640 --> 00:11:51,600
 you put in your yard and we basically have to get one for each field because by the time

115
00:11:51,600 --> 00:11:56,920
 it's being the field is actually being used and then irrigation and then the time it's

116
00:11:56,920 --> 00:12:01,460
 going to take to mow it, we we wouldn't necessarily be able to keep up with it. So it's just not

117
00:12:01,460 --> 00:12:07,400
 mowing fast enough and in a big enough unit yet to really for it to be effective on a

118
00:12:07,400 --> 00:12:14,320
 commercial scale. Did look at some remote controlled mowers and we believe actually

119
00:12:14,320 --> 00:12:22,680
 UNT has one if I'm not mistaken that you can use for slopes. You know, we have some on

120
00:12:22,680 --> 00:12:28,600
 our dams, but other than that is really probably not worth that investment. But we did demo

121
00:12:28,600 --> 00:12:34,200
 it and try it. So we're we're continuously looking for ways to try to improve that. Yeah,

122
00:12:34,200 --> 00:12:38,760
 that sounds like it'd be good like for sports fields if they get that technology, which

123
00:12:38,760 --> 00:12:43,000
 is relatively flat, right? Yeah, they're almost there. They're they're in a testing phase

124
00:12:43,000 --> 00:12:48,360
 for golf courses right now, which you know, the standard for golf courses is normally

125
00:12:48,360 --> 00:12:55,640
 higher than our sports fields. And so, like I said, they're in testing. They haven't released

126
00:12:55,640 --> 00:13:03,520
 any of these large movers yet. But we're we're staying on top of it. Okay. Thank you. And

127
00:13:03,520 --> 00:13:09,000
 Drew, you mentioned at the beginning, how many staff hours did you say would replace

128
00:13:09,000 --> 00:13:18,360
 approximately 1700 1700. And yes, ma'am. And almost six equivalents are about $60,000.

129
00:13:18,360 --> 00:13:28,420
 Okay, that was my next question. I guess from the leisure. Oh, go ahead. No. Any other questions

130
00:13:28,420 --> 00:13:36,240
 concerns? I mean, I guess by comparison, what is the cost of that lease? It's $10,000 a

131
00:13:36,240 --> 00:13:41,120
 year. Oh, well, it's no brainer. All right. Thanks. And that does include the equipment

132
00:13:41,120 --> 00:13:50,720
 and paint. Awesome. Laura, anything you wanted to add to the COVID update? Yes, on the leisure

133
00:13:50,720 --> 00:13:55,960
 service side, as Gary mentioned, North Lakes has been operational since June, and everything

134
00:13:55,960 --> 00:14:01,680
 is going really well there. So we feel comfortable in opening up our next rec center, which is

135
00:14:01,680 --> 00:14:09,560
 scheduled for right now, just after the holiday. And that's MLK. So we are working on backfilling

136
00:14:09,560 --> 00:14:13,760
 the staff that we'll need at North Lakes and then bringing on some additional staff to

137
00:14:13,760 --> 00:14:19,920
 help us with the operational hours at MLK. Similar to North Lakes, it's going to have

138
00:14:19,920 --> 00:14:27,100
 a very limited at the beginning, very limited operational hours, and then also programming.

139
00:14:27,100 --> 00:14:31,480
 And then again, as things begin to open up, and we feel comfortable, we'll also begin

140
00:14:31,480 --> 00:14:37,960
 to reopen more programming and extend hours. We're also gearing up for fall sports. Of

141
00:14:37,960 --> 00:14:42,660
 course, everything is tentative, but we do have plans for it. And we have already started

142
00:14:42,660 --> 00:14:46,920
 up some of our contracted sports. So these are going to be some of the outdoor, they're

143
00:14:46,920 --> 00:14:53,440
 all outdoor right now, outdoor sports programs, limited registrations. I think most of them

144
00:14:53,440 --> 00:15:03,320
 have a cap at 10 participants. And we've got flag football, I believe some soccer and outdoor

145
00:15:03,320 --> 00:15:08,920
 volleyball, sandpet volleyball going on right now, being held by our contractors. And then

146
00:15:08,920 --> 00:15:16,200
 we'll be working on reopening our internal sports leagues in the fall.

147
00:15:16,200 --> 00:15:23,160
 Okay, thank you, Laura. Brooke, you have a question?

148
00:15:23,160 --> 00:15:28,280
 I was just curious if you guys are doing any like outdoor yoga in the parks or anything?

149
00:15:28,280 --> 00:15:34,260
 Somebody asked me about that today, and they were in, I guess, Montana, and they had a

150
00:15:34,260 --> 00:15:41,400
 bunch of there. Of course, it was a lot cooler. But kind of maybe looking forward to this

151
00:15:41,400 --> 00:15:45,360
 fall when we know it'll be a little cooler. Is that something you guys are thinking about

152
00:15:45,360 --> 00:15:50,320
 of doing like Pilates in the park or any of those normal classes that you would teach

153
00:15:50,320 --> 00:15:51,320
 indoors, outdoors?

154
00:15:51,320 --> 00:15:55,160
 Yeah, we can definitely look at that. And Alicia right now has been doing a combination

155
00:15:55,160 --> 00:16:01,640
 of that. So we have started up some of our fitness, our group fitness programs, again,

156
00:16:01,640 --> 00:16:08,740
 limited capacity, I think the max on those are about 15. We do have one group that's

157
00:16:08,740 --> 00:16:13,160
 indoors, but the other groups are outdoors. So we are doing that. And then we have some

158
00:16:13,160 --> 00:16:17,840
 of our contractors, our regular contractors that normally have outdoor fitness groups

159
00:16:17,840 --> 00:16:22,240
 are also starting back up. Camp Gladiator is a good example of that.

160
00:16:22,240 --> 00:16:29,340
 I saw that. It's good to see. We are trying to definitely reimagine what our programming

161
00:16:29,340 --> 00:16:34,440
 is going to look like to meet current safety guidelines and requirements and also to meet

162
00:16:34,440 --> 00:16:37,360
 the demands and what we feel we can safely conduct.

163
00:16:37,360 --> 00:16:43,480
 Understandable. I asked a question to Drew with the whole paint. Does it paint circles?

164
00:16:43,480 --> 00:16:44,480
 Yes.

165
00:16:44,480 --> 00:16:48,720
 Now like you see all these things where people are sitting around in circle pods. And so it's

166
00:16:48,720 --> 00:16:54,360
 crossed my mind and for Dent Parts Foundation to do some kind of sit outside in your circle

167
00:16:54,360 --> 00:16:55,360
 thing.

168
00:16:55,360 --> 00:17:03,680
 Yes, it does. And then also it is on the verge of being able to paint logos. So right now

169
00:17:03,680 --> 00:17:09,520
 it can paint logos, but it's time intensive to plug those logos into the machine. And

170
00:17:09,520 --> 00:17:13,940
 another good reason why we leased it was like we talked about that the technology is moving

171
00:17:13,940 --> 00:17:19,260
 so fast and growing so fast that to buy the machine and then have to turn around and pay

172
00:17:19,260 --> 00:17:23,560
 you know a lot of money for all the upgrades to it. Leasing it made more sense to us for

173
00:17:23,560 --> 00:17:28,460
 that way all the upgrades come with the machine. And so they're almost there. We talked about

174
00:17:28,460 --> 00:17:33,320
 it last week about painting the different colored logos. So whether that be a flag or

175
00:17:33,320 --> 00:17:40,200
 you know one of the school logos or one of our you know our DBBI or you know DYSA.

176
00:17:40,200 --> 00:17:47,000
 Yeah, almost any logo. So they're working on it right now on how to program whether

177
00:17:47,000 --> 00:17:51,840
 that be you know a picture or JPEG into the machine and immediately for it to be able

178
00:17:51,840 --> 00:17:52,840
 to paint those logos.

179
00:17:52,840 --> 00:17:57,760
 You know there might be some sponsorship opportunities in that too.

180
00:17:57,760 --> 00:18:12,080
 Here we go. Any additional information? Okay, that is not an action item. That is an information

181
00:18:12,080 --> 00:18:17,640
 item. The next item is to receive a report hold a discussion regarding the Parks and

182
00:18:17,640 --> 00:18:24,600
 Recreation Department fiscal year 2020-21 proposed operating budget and organizational

183
00:18:24,600 --> 00:18:30,960
 changes. So Francis, this is Gary Pack and we're going to go ahead and go through the

184
00:18:30,960 --> 00:18:38,680
 budget. Since we're doing zoom meetings technically we need to be showing everybody's picture

185
00:18:38,680 --> 00:18:43,840
 when there's conversation. So if there's a if there is a question we can pause after

186
00:18:43,840 --> 00:18:48,680
 a few slides and then take the PowerPoint down and then if there's any questions or

187
00:18:48,680 --> 00:18:53,320
 we can wait until the end and just everybody could ask questions at that point in time.

188
00:18:53,320 --> 00:18:58,800
 So Francis if you want to chime in and just let me know when you'd like to pause or we'll

189
00:18:58,800 --> 00:19:04,280
 just keep going until we hear otherwise. So typically what we've done in the past few

190
00:19:04,280 --> 00:19:09,440
 years since since we've all been here is provide you a draft budget presentation before we

191
00:19:09,440 --> 00:19:16,000
 go to council. This year is a little bit different. Everything was was a little bit more hurried

192
00:19:16,000 --> 00:19:23,680
 because of timing and COVID and ultimately we really didn't get we didn't go through

193
00:19:23,680 --> 00:19:31,520
 our typical budget process and it was just basically moving the same numbers forward

194
00:19:31,520 --> 00:19:36,560
 with some minor adjustments with staffing and some some minor costs but we didn't go

195
00:19:36,560 --> 00:19:41,520
 through discussions for supplemental increases. We took all our supplementals off except for

196
00:19:41,520 --> 00:19:46,080
 one and and we'll go through that but we'll go ahead and start through this. I'm going

197
00:19:46,080 --> 00:19:51,160
 to jump in and then also Laura and Drew are going to jump in when there's specific items

198
00:19:51,160 --> 00:19:56,720
 related to to their world. The picture if Eddie you can go back to the first slide.

199
00:19:56,720 --> 00:20:02,200
 You know two of the biggest accomplishments that we did this year aren't for things that

200
00:20:02,200 --> 00:20:09,200
 we're doing today. They're for things that we're doing for tomorrow and really probably

201
00:20:09,200 --> 00:20:15,240
 10 to 20 years from now and that's been working on buying land and we've had some discussions

202
00:20:15,240 --> 00:20:21,080
 about this over the past year in regards to how we're going about trying to find parks

203
00:20:21,080 --> 00:20:25,920
 and we did have an item on our agenda for this evening for land discussion. I talked

204
00:20:25,920 --> 00:20:32,080
 to Frances earlier that it needed to be in a closed session because it's sensitive information

205
00:20:32,080 --> 00:20:39,360
 and that was pulled. I guess we can't have closed sessions during the park board so we

206
00:20:39,360 --> 00:20:43,800
 will have to read that and bring it back next month but two of the biggest things we did

207
00:20:43,800 --> 00:20:49,640
 this year was buying the Mills property which is 70 acres. It's a future city park that

208
00:20:49,640 --> 00:20:58,280
 is on the east side of the city. It has about a four acre pond a lot of native trees. There's

209
00:20:58,280 --> 00:21:06,440
 a lot of blackjack oaks out there that we saw while exploring in post oaks and then

210
00:21:06,440 --> 00:21:14,640
 the other one was actually our first and that was a conservation easement over Pilot Knob

211
00:21:14,640 --> 00:21:19,880
 which will eventually it's going to be coming in two parts. The first half has not been

212
00:21:19,880 --> 00:21:26,080
 recorded yet. It has to be recorded before they start moving anything out at Hunter Ranch.

213
00:21:26,080 --> 00:21:31,240
 I think their timeline is October 1 it has to be recorded at the county and we'll share

214
00:21:31,240 --> 00:21:37,920
 an update with you when that does happen but that's that's a major major win for us as

215
00:21:37,920 --> 00:21:44,880
 well and not just only the conservation easement but all the acreage in the in the parks that

216
00:21:44,880 --> 00:21:51,320
 we've planned through the Hunter Coal Ranch agreements. So those parks will be built free

217
00:21:51,320 --> 00:21:56,760
 of charge for city residents. They will be maintained free of charge for city residents.

218
00:21:56,760 --> 00:22:00,280
 If there's anything specific that we put in there above and beyond the standard like a

219
00:22:00,280 --> 00:22:05,360
 library or a rec center we'll have to take care of that but those those are some major

220
00:22:05,360 --> 00:22:15,960
 wins for tomorrow not necessary for today. So we'll go ahead and jump into the PowerPoint.

221
00:22:15,960 --> 00:22:25,240
 Next slide. And we broke this out into parks with some of the things we've done over the

222
00:22:25,240 --> 00:22:30,840
 past year over the past year and then some things that we're moving towards in the future.

223
00:22:30,840 --> 00:22:35,760
 I'll let Drew go ahead and chime in and then I'll may jump in if he if I want to add something

224
00:22:35,760 --> 00:22:43,120
 to his his explanation. Thank you Gary and with our accomplishments our Urban Forest

225
00:22:43,120 --> 00:22:48,040
 Master Plan was taken to council we've made the edits and we have a we have a date soon

226
00:22:48,040 --> 00:22:55,240
 to go back to them to fully recognize and adopt the Urban Forest Master Plan. The city-wide

227
00:22:55,240 --> 00:23:00,480
 IPM plan Laura took that and I know we have a presentation later in this meeting you know

228
00:23:00,480 --> 00:23:06,880
 that what that was adopted by council you know our naming policy was adopted our five

229
00:23:06,880 --> 00:23:14,600
 year CIP or excuse me our five year CIP plan I can talk was adopted our parks and trail

230
00:23:14,600 --> 00:23:23,680
 system plan is we have a meeting soon to finalize it for our master plan our 915 916 ordinance

231
00:23:23,680 --> 00:23:28,360
 that we're continuing on and we're really close to having a resolution on that. And

232
00:23:28,360 --> 00:23:34,500
 so with Gary talked about with our with our accomplishments with park purchase our land

233
00:23:34,500 --> 00:23:39,120
 purchasing and construction so that Gary spoke about the Mills property that we're really

234
00:23:39,120 --> 00:23:43,960
 excited about North Lakes Dog Park I hope most of you have been able to attend you know

235
00:23:43,960 --> 00:23:49,560
 get to experience that but you know that's been a real big hit we we installed with the

236
00:23:49,560 --> 00:23:54,480
 Park Foundation's help we installed the first pavilion out there it looks really nice Dallas

237
00:23:54,480 --> 00:24:03,080
 and Teasley that area was completed the ALH American Legion Hall Senior Center that construction

238
00:24:03,080 --> 00:24:09,360
 has started the tennis center that construction has started also North Lakes Fishing Pier

239
00:24:09,360 --> 00:24:15,360
 was replaced right before COVID around March 12th or 13th Carnegie Ridge and Razor Ranch

240
00:24:15,360 --> 00:24:22,400
 properties Carnegie Ridge that park has been completed it's all sodded in the playgrounds

241
00:24:22,400 --> 00:24:26,800
 there pavilions been built and so it it's a really nice place if you haven't got to see

242
00:24:26,800 --> 00:24:33,560
 it yet also we did replace six playgrounds and more coming I know we brought to that

243
00:24:33,560 --> 00:24:39,720
 you know to you last meeting with McKenna Bowling Green Mack and Joe Skals the restrooms

244
00:24:39,720 --> 00:24:44,600
 at Carl Young were completed and I know that you know that's for mainly the splash pad

245
00:24:44,600 --> 00:24:48,800
 and although that didn't get to use this get to be used this year it will be hopefully

246
00:24:48,800 --> 00:24:55,920
 be able to use next year and so the scoreboards are complete so we got all brand new scoreboards

247
00:24:55,920 --> 00:25:01,160
 on all our ball fields and so those are those are working out really nice we're in the process

248
00:25:01,160 --> 00:25:07,000
 of training the sports groups on how to use those scoreboards now the natatorium the leisure

249
00:25:07,000 --> 00:25:13,360
 pool during COVID time we had it completely renovated and it it looks really nice also

250
00:25:13,360 --> 00:25:19,880
 green ribbon grant for us 380 and 2499 we are having and seeing more movement on us

251
00:25:19,880 --> 00:25:26,000
 380 right now that one that one is started and the design for 2499 is at Tex dot now

252
00:25:26,000 --> 00:25:33,600
 to get approved just just to jump in there a quick on on the natatorium before COVID

253
00:25:33,600 --> 00:25:37,640
 hit we had a quote from that don't quote me on the numbers but I think it was around

254
00:25:37,640 --> 00:25:43,960
 fifty thousand dollars it was fifty four dollars and then yeah after COVID hit we went back

255
00:25:43,960 --> 00:25:49,000
 to them and asked for an updated quote because it was a little stale and it dropped significantly

256
00:25:49,000 --> 00:25:54,120
 and on top of that we were already closed so we we didn't have to close and lose revenue

257
00:25:54,120 --> 00:25:59,880
 on top of that so that was actually a benefit of of COVID there's not many of them but that

258
00:25:59,880 --> 00:26:04,320
 is something that we're able to capitalize off of and then the green ribbon grants just

259
00:26:04,320 --> 00:26:11,260
 just to remind you the total on these two is about one point three plus million dollars

260
00:26:11,260 --> 00:26:17,240
 in funding that we received from text thought for beautification but I think the purpose

261
00:26:17,240 --> 00:26:25,160
 of that grant is air quality improvement by putting landscaping on major roadways so that's

262
00:26:25,160 --> 00:26:29,280
 an opportunity that that we're able to capitalize on obviously we have to maintain that long

263
00:26:29,280 --> 00:26:37,760
 term but all of the installation and construction and product is is being done through that

264
00:26:37,760 --> 00:26:45,840
 grant through text thoughts so that's something we've been able to to capitalize on all right

265
00:26:45,840 --> 00:26:50,600
 and to continue so our our athletic staff and on one of our last meetings that we talked

266
00:26:50,600 --> 00:26:55,000
 about they really helped during COVID time whenever most of their activities were shut

267
00:26:55,000 --> 00:26:59,920
 down they helped paint all our restrooms concession stands and our foul poles and then with our

268
00:26:59,920 --> 00:27:06,240
 new mowing contracts that will are set to go to council really soon and that will start

269
00:27:06,240 --> 00:27:13,720
 our land management program so it's a city-wide mowing program currently there's 11 different

270
00:27:13,720 --> 00:27:21,240
 departments conducting the billing and management of mowing whether that be in-house or contracted

271
00:27:21,240 --> 00:27:25,160
 and so that's all going to go to the parks department and that'll fall under our land

272
00:27:25,160 --> 00:27:31,740
 management program it's also going to oversee our forestry department with our urban forester

273
00:27:31,740 --> 00:27:37,760
 and with our contracts contracts and in-house crews that maintain our trees and then of

274
00:27:37,760 --> 00:27:42,560
 course our exploration of green equipment that we talked about earlier adoption of our

275
00:27:42,560 --> 00:27:48,400
 master plan that like I said that's underway we have some we picked a contractor and we

276
00:27:48,400 --> 00:27:55,080
 have some meetings set up for our full master plan the southwest park master plan that those

277
00:27:55,080 --> 00:28:00,420
 meetings will start soon in fact on believe that this week we have our first meeting for

278
00:28:00,420 --> 00:28:06,680
 our focus group villages of carmel we we're in the process of hiring a contractor for

279
00:28:06,680 --> 00:28:12,340
 both both villages of carmel property and bowling green park and then we're still looking

280
00:28:12,340 --> 00:28:21,960
 into exactly what we're going to do for the inclusive playground plan so we've launched

281
00:28:21,960 --> 00:28:28,640
 an update of the 915 916 ordinance and acquired land being development and agreements and

282
00:28:28,640 --> 00:28:33,320
 bond efforts so like gary said that we'll be bringing back to you those areas on where

283
00:28:33,320 --> 00:28:38,400
 we're working out with developers on acquiring land through their development process and

284
00:28:38,400 --> 00:28:47,200
 then also land that we have earmarked for possible purchase with our bond money go ahead

285
00:28:47,200 --> 00:28:52,480
 gary just sorry sorry june we jump in just as a reminder on that so we have uh one million

286
00:28:52,480 --> 00:28:59,760
 dollars from the 2014 bond program that we received last fall um then uh we're giving

287
00:28:59,760 --> 00:29:04,600
 the go-ahead on it and it was put on hold during covet uh for budgetary concerns that's

288
00:29:04,600 --> 00:29:12,480
 been released uh it's it's earmarked for south denton um so we're looking at property in

289
00:29:12,480 --> 00:29:18,920
 further south denton not just necessarily just south of 35e um but south then and then

290
00:29:18,920 --> 00:29:27,960
 the 2019 bond program it will not be sold until 2021 and then the balance of it in 2023

291
00:29:27,960 --> 00:29:33,320
 as of right now now that's subject to change but that's how it's projected as of right

292
00:29:33,320 --> 00:29:37,800
 now with the finance department but that doesn't mean we're not looking for land and if something

293
00:29:37,800 --> 00:29:44,200
 comes up that's um something we need to jump on you know we we can work with finance try

294
00:29:44,200 --> 00:29:49,480
 to get that adjusted and council obviously as directed so just wanted to give you an

295
00:29:49,480 --> 00:29:55,040
 update on that funding all right thank you gary and in park improvements we have a we're

296
00:29:55,040 --> 00:30:01,480
 going to show you our our new plan for mckenna park soon in this meeting eagle and elm the

297
00:30:01,480 --> 00:30:07,480
 contractors for the peck four project they they have they're on they have a schedule

298
00:30:07,480 --> 00:30:12,120
 to replace the broken concrete in the area that they disturbed during the construction

299
00:30:12,120 --> 00:30:16,480
 of the water and sewer line and drainage that they that they did there at the eagle and

300
00:30:16,480 --> 00:30:21,560
 elm in that median uh once they're out of the way we will we will complete the project

301
00:30:21,560 --> 00:30:26,120
 that we started at eagle and elm bowling green park we talked about we're we're hiring

302
00:30:26,120 --> 00:30:31,800
 a contractor for that for the master plan and the redevelopment for bowling green southlake

303
00:30:31,800 --> 00:30:37,840
 park those are with the tennis courts so their design is almost complete and once it's complete

304
00:30:37,840 --> 00:30:43,600
 we'll be able to put a contract out to install the tennis courts that were that was on the

305
00:30:43,600 --> 00:30:50,440
 on the bond with the lighting for both courts quaker town park we did receive a cdbg grant

306
00:30:50,440 --> 00:30:56,920
 to add lighting to quicker town park plus to read to finish the phasing of the playground

307
00:30:56,920 --> 00:31:02,680
 replacement so the photometrics for the lighting of quicker town that study is scheduled to

308
00:31:02,680 --> 00:31:06,920
 be complete by september 15th and once it's complete we'll be ready whenever the funds

309
00:31:06,920 --> 00:31:13,640
 are released in october 1 to be able to put that out for bid uh joe skiles park or mac

310
00:31:13,640 --> 00:31:17,480
 park those are playgrounds and then of course the renovation of the lake forest dam and

311
00:31:17,480 --> 00:31:23,600
 dredging lake forest project is almost complete we have the last of our comments to the engineer

312
00:31:23,600 --> 00:31:29,120
 we gave those back last week and so the specs are being written and we plan on putting that

313
00:31:29,120 --> 00:31:34,720
 out to bid late september early october for their construction to start this winter like

314
00:31:34,720 --> 00:31:38,580
 we talked about the citywide mowing there are 11 different departments dealing with

315
00:31:38,580 --> 00:31:43,520
 operations and billing and management of that mowing and that'll all follow the parks department

316
00:31:43,520 --> 00:31:49,960
 and that will be taken care of with our land management program and then gary already spoke

317
00:31:49,960 --> 00:31:56,720
 about the 2014 bond program and implementation of the planning efforts for the 14 bond where

318
00:31:56,720 --> 00:32:00,960
 we're going through and looking at the land and how we have identified it so and we're

319
00:32:00,960 --> 00:32:06,440
 continue to growth in our trail system through partnerships with ds engineering and the mobility

320
00:32:06,440 --> 00:32:13,360
 plan so with all this you know we're constantly looking at where development is going and

321
00:32:13,360 --> 00:32:19,080
 then where are mobility plans going and how that changes and then where we can add those

322
00:32:19,080 --> 00:32:24,080
 10-foot trails and where we can add trail connections whether that be for parks or for

323
00:32:24,080 --> 00:32:29,760
 you know accessibility throughout our city and then of course the dedications of alh

324
00:32:29,760 --> 00:32:39,040
 tennis center and the new parks here for questions yes eddie if you go ahead take that slide

325
00:32:39,040 --> 00:32:55,840
 down

326
00:32:55,840 --> 00:32:58,640
 okay questions i see james hand

327
00:32:58,640 --> 00:33:10,600
 yeah thanks uh just real quick question on the on the trails uh you know do we have updates

328
00:33:10,600 --> 00:33:19,280
 on that master the master trail plan yes actually um we are trying to get a public meeting scheduled

329
00:33:19,280 --> 00:33:25,920
 to give the general public an update just to back up a little bit um when when glenn

330
00:33:25,920 --> 00:33:40,160
 left back in february the the planning stopped and then march covet hit so

331
00:33:40,160 --> 00:33:51,440
 did he freeze for everybody yes we've lost him

332
00:33:51,440 --> 00:33:58,480
 it's okay if he doesn't come back in a second i'll i'll chime in

333
00:33:58,480 --> 00:34:00,560
 so is somebody working on that

334
00:34:00,560 --> 00:34:09,760
 i just texted them glenn no he was frozen

335
00:34:09,760 --> 00:34:14,120
 okay while gary while gary comes back i'll i'll chime in on this so we don't have a stance

336
00:34:14,120 --> 00:34:20,640
 too long with stand still so what gary was going at is when you know our when glenn left

337
00:34:20,640 --> 00:34:25,640
 in february and then covet hit in march a lot of our master planning went on pause we

338
00:34:25,640 --> 00:34:31,280
 did go through an rfq process and we're hiring a firm a landscape architect firm to finish

339
00:34:31,280 --> 00:34:36,640
 our master plan with that we've continued to work with dr walker with unt like we said

340
00:34:36,640 --> 00:34:41,440
 we've been working with development services and the mobility plan to complete to complete

341
00:34:41,440 --> 00:34:45,920
 our master plan in our trail space so we're looking at all these developments and with

342
00:34:45,920 --> 00:34:52,320
 that we we had a scheduled meeting for a trail for a you know a public meeting for trails

343
00:34:52,320 --> 00:34:57,240
 uh that did get pushed off due to due to other you know priorities that have that have come

344
00:34:57,240 --> 00:35:02,720
 up we plan on having that that public meeting really soon and you of course you'll be notified

345
00:35:02,720 --> 00:35:08,820
 of that so with that we will take and then we have a small focus group for trails that's

346
00:35:08,820 --> 00:35:13,840
 going on right now that we continuously contact you know contact stay in contact with those

347
00:35:13,840 --> 00:35:18,720
 people to to really go over hey this is where we're going what did we miss what do you see

348
00:35:18,720 --> 00:35:23,960
 how we can improve so that'll be something that we'll be bringing to you really shortly

349
00:35:23,960 --> 00:35:36,200
 okay any additional questions yes brook i was just curious if you guys took in mind

350
00:35:36,200 --> 00:35:43,240
 when you were moving forward with this new kind of contractor covid taking in mind and

351
00:35:43,240 --> 00:35:48,320
 kind of the social unrest of how to move forward with the master plan like do you suspect that

352
00:35:48,320 --> 00:35:55,000
 that will have an i mean i'm gonna suspect your overall master plan but yes assumption

353
00:35:55,000 --> 00:35:59,000
 on my part so i just wanted to hear that from you guys that you think that would change

354
00:35:59,000 --> 00:36:09,800
 it yes definitely all right eddie you want to pull the slides back up or we have any

355
00:36:09,800 --> 00:36:15,920
 other questions all right let's go on with the with the powerpoint

356
00:36:15,920 --> 00:36:36,680
 all right eddie we go to the next slide okay i'm going to take this um on the leisure service

357
00:36:36,680 --> 00:36:43,360
 accomplishments uh we have covid related administrative activities um of course we've put together

358
00:36:43,360 --> 00:36:49,840
 a comprehensive reopening plan uh with eddie we worked on updating our board manuals and

359
00:36:49,840 --> 00:36:56,920
 then also with carly and autumn our ktb crew uh we've updated the volunteer manual and

360
00:36:56,920 --> 00:37:03,120
 have actually made that more comprehensive to cover our parks programming as well during

361
00:37:03,120 --> 00:37:08,440
 the covid time we've launched a virtual recreation center i hope everyone's had an opportunity

362
00:37:08,440 --> 00:37:13,340
 to see that it's it's pretty comprehensive and it's just frankly pretty awesome so there's

363
00:37:13,340 --> 00:37:18,520
 been a lot of work done on our virtual rec center um we have existing and new programs

364
00:37:18,520 --> 00:37:24,760
 and special events that have gone virtual we work together with arts and jazz and juneteenth

365
00:37:24,760 --> 00:37:31,840
 to do a virtual event take their their traditional annual events on a virtual platform as well

366
00:37:31,840 --> 00:37:38,640
 as our fourth of july parade and our liberty run so even though our um special events are

367
00:37:38,640 --> 00:37:45,040
 still currently on pause under state orders and a state proclamation we are able to continue

368
00:37:45,040 --> 00:37:52,960
 to have some of those activities on a virtual platform uh we have a reopening process for

369
00:37:52,960 --> 00:37:57,600
 uh golf tennis north lakes recreation center all which have been introduced and are going

370
00:37:57,600 --> 00:38:05,320
 well during this time we've also uh gone into some partnerships with our summer food program

371
00:38:05,320 --> 00:38:12,480
 uh traditionally we have a contractor sthp but we also joined forces with disd this year

372
00:38:12,480 --> 00:38:20,680
 seeing the overwhelming need over the um springtime for food and addressing food insecurity throughout

373
00:38:20,680 --> 00:38:27,580
 our community we transformed our summer food program into a grab and go service that continues

374
00:38:27,580 --> 00:38:35,880
 to operate and it was recently extended due to the late reopening of school as well we

375
00:38:35,880 --> 00:38:42,400
 have operating agreements with unt and disd now we've had standing kind of partnerships

376
00:38:42,400 --> 00:38:47,800
 with them but those have been turned into actual formal agreements for our services

377
00:38:47,800 --> 00:38:53,600
 that in programs that we do together if you've been out into quaker town park you've probably

378
00:38:53,600 --> 00:38:58,100
 noticed a little bit of construction going on just behind the library and that's the

379
00:38:58,100 --> 00:39:03,800
 new nook which is a partnership that we're doing with our rotary a local local rotary

380
00:39:03,800 --> 00:39:10,260
 group the library and the library foundation we held a virtual groundbreaking on that our

381
00:39:10,260 --> 00:39:17,160
 very own francis was in that video so um that was also another great accomplishment that

382
00:39:17,160 --> 00:39:22,720
 we got started on during this time frame and then as drew mentioned we have our uh we're

383
00:39:22,720 --> 00:39:28,320
 working with you and uh you and t and dr walker on the trails master plan and uh stay

384
00:39:28,320 --> 00:39:34,240
 in contact with our focus groups during that process during this uh last several months

385
00:39:34,240 --> 00:39:42,400
 too we've really um trans kind of transformed ourselves into social service providers uh

386
00:39:42,400 --> 00:39:48,400
 staff has operated a hygiene station at the civic center pool we've also assisted non-profits

387
00:39:48,400 --> 00:39:53,440
 in their day-to-day operations when their volunteers were unable to come in and then

388
00:39:53,440 --> 00:40:01,520
 we also reimagined our uh inclement weather station normally our uh our recreation centers

389
00:40:01,520 --> 00:40:05,400
 serve as inclement weather stations during the summer but because they're closed and

390
00:40:05,400 --> 00:40:12,080
 north lakes is is kind of an out-of-the-way location for people to use we opened up the

391
00:40:12,080 --> 00:40:18,880
 civic center under those um specific conditions when we would open for an inclement weather

392
00:40:18,880 --> 00:40:23,920
 we actually were open several days last week and they're able to continue to provide that

393
00:40:23,920 --> 00:40:29,800
 service to our community during this time and then on the grant side we have received

394
00:40:29,800 --> 00:40:39,040
 some um some very good news and not official but some strong indication that the um tennis

395
00:40:39,040 --> 00:40:45,960
 usta uh grant that we applied for um will be awarded to us so again we're waiting on

396
00:40:45,960 --> 00:40:52,160
 official notification on that and then kind of what we're looking to in the future um

397
00:40:52,160 --> 00:40:58,400
 of course we're relaunching our facilities in safe and efficient ways and as outlined

398
00:40:58,400 --> 00:41:02,920
 in our reopening action plan that's really where the majority of our resources are right

399
00:41:02,920 --> 00:41:08,640
 now and where we're focused on is is opening back up and i think it's going to take a little

400
00:41:08,640 --> 00:41:15,680
 bit before you know we get back to those pre-covid days but we're we're certainly working towards

401
00:41:15,680 --> 00:41:21,520
 that goal in mind during this time too we're also evaluating each program that we start

402
00:41:21,520 --> 00:41:28,720
 back up based not only on our cost of service model but also again evaluating the safety

403
00:41:28,720 --> 00:41:35,520
 of those programs and the resources that we have available to stand those back up we are

404
00:41:35,520 --> 00:41:41,000
 looking at uh or of course continuing to work on our accreditation our capra which you've

405
00:41:41,000 --> 00:41:49,680
 heard a lot about uh and we're also merging our kdb civic center and special uh event

406
00:41:49,680 --> 00:41:56,120
 area into one this is going to be again with autumn and carly coming on board and a lot

407
00:41:56,120 --> 00:42:03,840
 of what they do um really fits well into our special events um they bring a lot of experience

408
00:42:03,840 --> 00:42:09,240
 into this area again carly with the volunteer groups and then both of them have done pretty

409
00:42:09,240 --> 00:42:17,120
 large events uh in their kdb role so merging these groups together will give us a more

410
00:42:17,120 --> 00:42:22,400
 focused and comprehensive group to help not only with our internal programming but also

411
00:42:22,400 --> 00:42:27,800
 with our external programs and events as well and then we're also working with our economic

412
00:42:27,800 --> 00:42:36,520
 development group moving forward to bring forward some public art projects that include

413
00:42:36,520 --> 00:42:43,920
 the installation of a mural on robeson this is going to be the mural that was originally

414
00:42:43,920 --> 00:42:53,600
 on mr hudspeth's building on oak street and that's going to be repainted in an underpass

415
00:42:53,600 --> 00:43:00,080
 on robeson kind of in that entrance to southeast denton and then we're also working on several

416
00:43:00,080 --> 00:43:08,760
 sculptural projects at vela the tennis center and some other locations laura that's robertson

417
00:43:08,760 --> 00:43:15,120
 underpass not robertson oh i'm sorry i'm yes robertson robertson same letters different

418
00:43:15,120 --> 00:43:25,960
 yes and then um marketing and promotional efforts are going to play a huge role in relaunching

419
00:43:25,960 --> 00:43:33,080
 our facilities and our programs not only again are we going to have to communicate what these

420
00:43:33,080 --> 00:43:42,480
 programs are looking like a little bit different in the future but equally safe and certainly

421
00:43:42,480 --> 00:43:50,760
 in terms of the the level of performance in them but also making people feel comfortable

422
00:43:50,760 --> 00:43:56,720
 in coming back and getting the word out that again we're we're reopened for business and

423
00:43:56,720 --> 00:44:02,360
 so getting information out on programs but also encouraging our our regulars to come

424
00:44:02,360 --> 00:44:07,160
 back and then also hopefully getting some of our getting some new customers in the door

425
00:44:07,160 --> 00:44:11,760
 so marketing and promotion is going to be very important to us over the next year and

426
00:44:11,760 --> 00:44:17,140
 then with the alh schedule to open in the spring of next year that'll give us an opportunity

427
00:44:17,140 --> 00:44:22,800
 to also revamp programming there it's uh it traditionally been very passive uh programming

428
00:44:22,800 --> 00:44:27,240
 but this new building will allow us to do more active programming in the future so we're

429
00:44:27,240 --> 00:44:33,760
 excited about that can we pause here for questions

430
00:44:33,760 --> 00:44:40,480
 francis if i can jump in real quick my uh my wi-fi battery died and i had to plug in

431
00:44:40,480 --> 00:44:47,560
 um and i it sounds like drew had provided james an update but just a real quick uh add

432
00:44:47,560 --> 00:44:54,120
 on to that um we are we're working try to get a another public meeting conducted on

433
00:44:54,120 --> 00:45:00,960
 the trails plan to share the planned trails that we have laid out um we have a very detailed

434
00:45:00,960 --> 00:45:07,360
 spreadsheet that has uh two over 200 miles of trails that are conceptualized across the

435
00:45:07,360 --> 00:45:14,640
 city that are broken into three sections one are side paths which are 10-foot trails you

436
00:45:14,640 --> 00:45:19,360
 know maybe sometimes a little little less than that or more along major roadways such

437
00:45:19,360 --> 00:45:25,960
 as bonnie bray or what you see out at mayhill today that's a side path internal trails within

438
00:45:25,960 --> 00:45:31,680
 our parks uh drew's going to talk about mckenna loop that's an internal trail and installing

439
00:45:31,680 --> 00:45:39,360
 those within our park system and then along our creeks and drainage areas where we could

440
00:45:39,360 --> 00:45:44,160
 connect through greenways uh connecting city assets neighborhoods those types of things

441
00:45:44,160 --> 00:45:51,600
 so that's that's a real major uh web of the master plan that we've really been working

442
00:45:51,600 --> 00:45:57,840
 on during the pandemic to try to get that uh so we plan on trying to get a public meeting

443
00:45:57,840 --> 00:46:03,720
 approximately within the next three or four weeks um but we'll have a draft share with

444
00:46:03,720 --> 00:46:08,840
 you guys for the next meeting uh and we'll try to get that ahead of you uh so you can

445
00:46:08,840 --> 00:46:12,120
 look at a little bit and you can call if you have any specific questions but it's kind

446
00:46:12,120 --> 00:46:17,560
 of complicated um with with all the phases so it might be hard to follow but we'll definitely

447
00:46:17,560 --> 00:46:22,720
 walk through the map with you at the next meeting at our next agenda um so i just wanted

448
00:46:22,720 --> 00:46:31,280
 to kind of add to what drew had mentioned if he didn't say all that already okay okay

449
00:46:31,280 --> 00:46:37,640
 laura i have a question uh you said there were some virtual partnerships and um is there

450
00:46:37,640 --> 00:46:46,880
 one plan for the blues fest not that i'm specifically aware of i don't know um what level of communication

451
00:46:46,880 --> 00:46:52,040
 jennifer has had with them but i do know that she is communicating with all of our um kind

452
00:46:52,040 --> 00:46:59,160
 of annual events to go ahead and start getting some general information from them if and

453
00:46:59,160 --> 00:47:07,920
 when we are able to reopen special events or those are allowed to occur so i i'm sorry

454
00:47:07,920 --> 00:47:11,520
 i don't have any any more information on that but i can definitely ask her and get back

455
00:47:11,520 --> 00:47:16,240
 to see if she's had an opportunity to talk to her if they've reached out and have wanted

456
00:47:16,240 --> 00:47:24,640
 to to plan for doing a virtual option okay thank you you spoke about the social services

457
00:47:24,640 --> 00:47:31,560
 the hygiene station and the civic center is that mainly for our homeless population yes

458
00:47:31,560 --> 00:47:38,440
 ma'am that is um those services were open for our residents that are experiencing homelessness

459
00:47:38,440 --> 00:47:44,560
 again primarily because the direct service providers in our community um you know had

460
00:47:44,560 --> 00:47:51,760
 been shut down or their own operations uh were restricted and limited so we were trying

461
00:47:51,760 --> 00:47:58,280
 to fill the gap um to kind of carry us through until they could get back into full operations

462
00:47:58,280 --> 00:48:06,160
 just just add to what laura mentioned um during this time carly basically organized uh volunteer

463
00:48:06,160 --> 00:48:12,200
 efforts for our daily bread as well so we had parks and recreation was a major contributor

464
00:48:12,200 --> 00:48:17,920
 in that as well as staff throughout the entire city basically propping that open because

465
00:48:17,920 --> 00:48:23,640
 a lot of their volunteers are older and were that vulnerable population and was were concerned

466
00:48:23,640 --> 00:48:30,120
 about volunteering so um staff that were working from home uh or even if they were just finding

467
00:48:30,120 --> 00:48:35,640
 time throughout their day go over there and helping out from uh 8 a.m to 1 p.m every day

468
00:48:35,640 --> 00:48:40,840
 uh helping make make lunches and meals for people and then we also had people delivering

469
00:48:40,840 --> 00:48:47,160
 meals at the hotel in which the uh some some of the individuals uh the residents are living

470
00:48:47,160 --> 00:48:52,360
 at right now and delivering meals to them as well so and then we helped a little bit

471
00:48:52,360 --> 00:48:55,840
 with a child care facility that was up and running for a little bit and it also helped

472
00:48:55,840 --> 00:49:01,840
 with some interpretation assistance as well so the city really reached out and provided

473
00:49:01,840 --> 00:49:07,800
 a lot of support in some aspects we still are but we are not doing uh the the prop up

474
00:49:07,800 --> 00:49:12,680
 of the volunteering for our daily bread and now so that that has ceased um but we were

475
00:49:12,680 --> 00:49:18,160
 very active um helping out the community in various ways which was you know totally different

476
00:49:18,160 --> 00:49:25,200
 from our typical business thank you thank you so much for that information any additional

477
00:49:25,200 --> 00:49:31,320
 questions i was just gonna say thank you for doing that working in the non-profit sector

478
00:49:31,320 --> 00:49:36,040
 i'm just saying like i have been at those agencies and it's terrible so i just appreciate

479
00:49:36,040 --> 00:49:39,640
 you guys stepping up because i know you're not social workers and you didn't necessarily

480
00:49:39,640 --> 00:49:44,320
 sign up thinking you were gonna be you know giving out food or you know helping out shelter

481
00:49:44,320 --> 00:49:51,200
 so thank you for doing that and keeping your people employed yes good job one other good

482
00:49:51,200 --> 00:49:56,800
 thing that you just you helped me remember was our senior center staff was reaching out

483
00:49:56,800 --> 00:50:01,840
 to our senior members and just chiming in with them and calling them up and seeing how

484
00:50:01,840 --> 00:50:07,460
 they're doing because some of them you know don't have family especially if they can't

485
00:50:07,460 --> 00:50:12,760
 come visit them so they are really isolated even if their family you know down the street

486
00:50:12,760 --> 00:50:18,060
 they might do a drive-by but we had some drive-by you know birthday celebrations and those types

487
00:50:18,060 --> 00:50:22,680
 of things and so we had staff reaching out to them and if they expressed some concerns

488
00:50:22,680 --> 00:50:27,300
 some issues we tried connecting them i mean we're not social workers but we tried providing

489
00:50:27,300 --> 00:50:31,840
 them opportunities to where they could get some additional assistance and then we also

490
00:50:31,840 --> 00:50:38,240
 still helped with Meals on Wheels as well and those are ongoing efforts too so our staff

491
00:50:38,240 --> 00:50:44,280
 does continue to to reach out to our seniors they actually conducted a survey to see what

492
00:50:44,280 --> 00:50:48,880
 their needs were because their needs at the beginning of this pandemic are very different

493
00:50:48,880 --> 00:50:53,000
 than the needs that they have now and some of them overlap so we wanted to get a feel

494
00:50:53,000 --> 00:50:58,720
 for where they were today versus where they were four months ago and then as Gary mentioned

495
00:50:58,720 --> 00:51:04,520
 yeah we've done some some of those parades so that they can continue to stay connected

496
00:51:04,520 --> 00:51:11,520
 with each other and then we have some online bingo activities and things that they normally

497
00:51:11,520 --> 00:51:18,480
 like to do in the rec center but we've also provided a lot of educational and information

498
00:51:18,480 --> 00:51:25,200
 educational information online such as videos on how to zoom and and that sort of thing

499
00:51:25,200 --> 00:51:29,760
 to help them stay connected on their own with their family and their friends so again those

500
00:51:29,760 --> 00:51:37,200
 those are continuing efforts that we're doing with our senior center staff thank you lara

501
00:51:37,200 --> 00:51:47,240
 thank you so much and your work is to be commended i agree with brooke it is um let me see 357

502
00:51:47,240 --> 00:51:56,680
 we're scheduled to be done by five so if we could go back to the powerpoint speed it up

503
00:51:56,680 --> 00:52:08,680
 there's a lot of good information here to share with you guys it is

504
00:52:08,680 --> 00:52:14,680
 i'll go ahead and take this one um you know like we have been just talking about change

505
00:52:14,680 --> 00:52:18,880
 is is something that we've experienced quite a bit just like everybody on this call and

506
00:52:18,880 --> 00:52:24,680
 everybody in our community i mean we're no different um but we tried to adapt as quickly

507
00:52:24,680 --> 00:52:30,840
 as we could um parks and recreation adapted differently than what leisure services did

508
00:52:30,840 --> 00:52:36,320
 uh like we mentioned they were short 16 people with seasonal and uh seasonal and full-time

509
00:52:36,320 --> 00:52:42,160
 employees uh but with the same expectations from the community our parks were the heaviest

510
00:52:42,160 --> 00:52:47,160
 probably they've ever been used uh for just typical drop and outside of you know arts

511
00:52:47,160 --> 00:52:53,840
 and jazz or major events uh and without a contractor um we had to pick that up um and

512
00:52:53,840 --> 00:52:57,400
 then in the spring it was raining a lot so that was a major challenge for us and then

513
00:52:57,400 --> 00:53:02,120
 on top of that we spread all of our maintenance staff over four or five different locations

514
00:53:02,120 --> 00:53:07,120
 to try to keep them in smaller groups uh that did impact our service levels and we're still

515
00:53:07,120 --> 00:53:11,480
 seeing that but we're working aggressively to try to do that i've mentioned earlier about

516
00:53:11,480 --> 00:53:16,680
 our approach in park and trail planning that really hasn't slowed down um we continue to

517
00:53:16,680 --> 00:53:22,900
 try to be as aggressive as we can to pick up with that we are working aggressively in

518
00:53:22,900 --> 00:53:27,840
 land acquisition with our development community to try to get free land specifically in key

519
00:53:27,840 --> 00:53:34,880
 locations along our proposed trail system uh and then our 915 16 ordinance which will

520
00:53:34,880 --> 00:53:39,600
 help significantly uh and then we talked a little bit about all of our planning efforts

521
00:53:39,600 --> 00:53:45,800
 with the urban forest plan uh the implementation of our ipm philosophy um you know we we really

522
00:53:45,800 --> 00:53:51,760
 haven't even got going on that yet in most most ways um and then our city-wide land management

523
00:53:51,760 --> 00:53:57,760
 um drew had mentioned we're taking on uh land management mowing for the entire city uh which

524
00:53:57,760 --> 00:54:02,440
 is a major challenge for us and we're creating a new team which i'll share with you here

525
00:54:02,440 --> 00:54:09,640
 in a future slide in regards to some some staff changes from a leisure services standpoint

526
00:54:09,640 --> 00:54:14,840
 uh and really across the entire organization we put job success profiling together to help

527
00:54:14,840 --> 00:54:19,920
 staff uh realize what their personal goals are and make sure that's communicated and

528
00:54:19,920 --> 00:54:26,080
 give them some reach opportunities and and identify key areas in the strategic plan that

529
00:54:26,080 --> 00:54:30,800
 they can be involved in and obviously just adjusting to remote work lifestyle everything

530
00:54:30,800 --> 00:54:36,240
 from getting laptops to people getting them set up getting everybody to learn how to use

531
00:54:36,240 --> 00:54:42,060
 zoom and and teams and all that was was a big challenge um in just changing the way

532
00:54:42,060 --> 00:54:48,280
 we operate and then social service change we talked about that in virtual programming

533
00:54:48,280 --> 00:54:52,000
 uh rebuilding all of our businesses in some aspects we're going to have to start from

534
00:54:52,000 --> 00:54:57,440
 scratch because we're not going to be right back to normal on day one and we realized

535
00:54:57,440 --> 00:55:01,880
 that some organizational structures which i do have in the slide i'll share with you

536
00:55:01,880 --> 00:55:07,440
 in a second um and then ultimately what does our business look like in the future are people's

537
00:55:07,440 --> 00:55:13,040
 recreation needs going to change to their they're more outdoors they're not using indoor

538
00:55:13,040 --> 00:55:19,320
 facilities are they in smaller groups is it more self-guided and self-motivated you know

539
00:55:19,320 --> 00:55:23,760
 we just don't know yet because we're still in covid and we're not post yet so uh we're

540
00:55:23,760 --> 00:55:32,040
 still trying to keep our our eyes to the future on that next slide uh just just some recap

541
00:55:32,040 --> 00:55:36,000
 here and this is and we kind of said most of this already this is you know where where

542
00:55:36,000 --> 00:55:42,280
 are we going to be at post covid um our recreation centers right now are more or less just membership

543
00:55:42,280 --> 00:55:48,680
 and pass holders and and limited programming um we're mowing our parks based on priority

544
00:55:48,680 --> 00:55:56,120
 basis as opposed to class classification schedules and it's more response uh driven um we we

545
00:55:56,120 --> 00:56:00,560
 had a multiple multiple number of projects were on hold that were starting to to get

546
00:56:00,560 --> 00:56:05,800
 back on track and then obviously we had a huge increase in our general open space in

547
00:56:05,800 --> 00:56:16,960
 our park usage next slide so our reopening plan um laura had mentioned a lot of this

548
00:56:16,960 --> 00:56:22,520
 already so i won't repeat this we're still planning on the civic center denia in in the

549
00:56:22,520 --> 00:56:26,800
 senior center to open probably towards the end of the year or the beginning of the year

550
00:56:26,800 --> 00:56:31,880
 um you know that might that's obviously going to depend on the health of the community and

551
00:56:31,880 --> 00:56:37,200
 what's going on with covid but also demand the services too we're not going to necessarily

552
00:56:37,200 --> 00:56:42,320
 open everything up just to have them open uh we need to make sure that we have uh specific

553
00:56:42,320 --> 00:56:46,280
 plans related to that so we're working on all that some of the things that are some

554
00:56:46,280 --> 00:56:51,160
 of the high high button issues that are out there after school action site uh you know

555
00:56:51,160 --> 00:56:55,320
 just like our summer summer camps we didn't offer those programs because we're concerned

556
00:56:55,320 --> 00:57:01,160
 about uh propping something open haven't have people depend on those programs and then something

557
00:57:01,160 --> 00:57:04,600
 happens someone gets sick and we have to shut it down for two weeks now everyone's scrambling

558
00:57:04,600 --> 00:57:12,480
 for services um so it's really a double-edged sword in that and it's it's a difficult decision

559
00:57:12,480 --> 00:57:17,560
 uh so that as of right now that's delayed um our full-time preschool uh we anticipate

560
00:57:17,560 --> 00:57:20,520
 that being canceled but council wants us to look into a little bit of more of that so

561
00:57:20,520 --> 00:57:25,240
 we're working on that and then obviously senior programs and events are delayed until further

562
00:57:25,240 --> 00:57:33,720
 notice next slide so uh from the parks or charts everything you see in yellow are still

563
00:57:33,720 --> 00:57:39,400
 frozen positions uh and i don't expect to be able to read all these titles but uh those

564
00:57:39,400 --> 00:57:44,960
 are positions that were vsp'd for the most part which took our voluntary separation program

565
00:57:44,960 --> 00:57:50,240
 or that we didn't have an opportunity to rehire yet and then some of our seasonal positions

566
00:57:50,240 --> 00:57:55,580
 the items in blue or the light blue are positions that we received from that city city manager's

567
00:57:55,580 --> 00:58:01,640
 office committee to replace so we're in the process of replacing all those people the

568
00:58:01,640 --> 00:58:09,160
 the group in green and orange is a new group to our team um we've added our mobile response

569
00:58:09,160 --> 00:58:13,160
 team we're going to take on the mowing of the cemeteries that's been a major issue for

570
00:58:13,160 --> 00:58:20,420
 our contractors it's very difficult and time-consuming um and a reason why some of those uh contractors

571
00:58:20,420 --> 00:58:25,160
 haven't been successful not the only reason but they contributed to it um so we're going

572
00:58:25,160 --> 00:58:30,840
 to take on that responsibility as well as hire uh mowing some high-profile areas that

573
00:58:30,840 --> 00:58:35,920
 we want to make sure are done right and not done incorrectly and then the two green positions

574
00:58:35,920 --> 00:58:41,440
 are going to be managing all of the contracts throughout the city um so those 11 departments

575
00:58:41,440 --> 00:58:46,320
 that were mowing and managing all of that this team is going to be taking care of that

576
00:58:46,320 --> 00:58:52,600
 the land manager is similar to craig and russell's position as well with just the focus on land

577
00:58:52,600 --> 00:58:56,880
 um that person is also going to oversee our ipm program so we have a person that's going

578
00:58:56,880 --> 00:59:01,560
 to be dedicated just to that effort as well as the contracts so that's going to be their

579
00:59:01,560 --> 00:59:08,640
 two main focus areas then the next chart is our leisure services group oh if i can i can

580
00:59:08,640 --> 00:59:13,440
 back up one time uh one more we did promote drew to assistant director so congratulations

581
00:59:13,440 --> 00:59:19,720
 drew with some of the uh additions and in positions uh we it was an opportunity to for

582
00:59:19,720 --> 00:59:25,480
 him to take that step uh so he'll be over all of this plus planning our park planning

583
00:59:25,480 --> 00:59:35,480
 efforts leisure services uh org charts uh again the all the positions in yellow are

584
00:59:35,480 --> 00:59:40,880
 vacant and are not being filled right now those will be systematically replaced as we

585
00:59:40,880 --> 00:59:45,640
 continue to drip open our facilities so we didn't want to bring a bunch of people on

586
00:59:45,640 --> 00:59:49,400
 board and just have people sitting around so we're bringing them on as needed so we

587
00:59:49,400 --> 00:59:55,880
 kind of have dominos that we have set up that will start falling in a systematic uh routine

588
00:59:55,880 --> 01:00:01,600
 and then the items in blue are those seasonal positions that we're starting to get ready

589
01:00:01,600 --> 01:00:07,760
 uh for the natatorium to be open when the isd is ready to go um and that discussion

590
01:00:07,760 --> 01:00:19,360
 is is taking place right now and then also um opening of the mlk junior recreation center

591
01:00:19,360 --> 01:00:23,760
 so from a park revenue standpoint um you know we don't know what our revenues are going

592
01:00:23,760 --> 01:00:30,680
 to be we we know where they were so the light blue bars are our 1920 budget that's we started

593
01:00:30,680 --> 01:00:40,160
 this fiscal year off with that we anticipated on acquiring um the kind of the mid blue color

594
01:00:40,160 --> 01:00:45,520
 is our 1920 adjusted estimate so you could see the amount of revenue that we lost it

595
01:00:45,520 --> 01:00:51,480
 was significant um and we don't anticipate that revenue coming back just because the

596
01:00:51,480 --> 01:00:59,800
 budget flips to october 1 so as as a temporary measure to just get a starting point we took

597
01:00:59,800 --> 01:01:05,120
 the facilities that are not going to be open through the first quarter and zeroed out all

598
01:01:05,120 --> 01:01:11,520
 of those revenues for that first quarter then we took everything else and cut it by 25%

599
01:01:11,520 --> 01:01:17,240
 that may not be aggressive enough um but that's our starting point each month staff will be

600
01:01:17,240 --> 01:01:22,760
 going back and looking at their budget and read uh readjusting their revenues and expenses

601
01:01:22,760 --> 01:01:28,180
 based off of what's going on at that time so we can give finance an update every single

602
01:01:28,180 --> 01:01:32,320
 month on where we feel we're going to be projected our revenues and make adjustments accordingly

603
01:01:32,320 --> 01:01:42,480
 so they have that forecasted uh every every 30 days our fee schedule um heather's going

604
01:01:42,480 --> 01:01:46,520
 to jump here in a second but i'll go ahead and take this one obviously with a pandemic

605
01:01:46,520 --> 01:01:51,760
 in the economy the way it is we're not proposing to increase any fees we really don't even

606
01:01:51,760 --> 01:01:55,320
 have any programs that are for the most part up and running if anything we're going to

607
01:01:55,320 --> 01:02:02,400
 reduce a couple fees so um we're going to make some adjustments to our cemeterial burial

608
01:02:02,400 --> 01:02:07,760
 permit late fee and drop it from a 500 to 100 that was primarily put in place a number

609
01:02:07,760 --> 01:02:15,640
 of years ago just to get people to um appreciate deadlines for the most part uh and not having

610
01:02:15,640 --> 01:02:21,280
 staff to scramble and try to get things set up quickly so we're we're going to drop that

611
01:02:21,280 --> 01:02:28,000
 down and then some wording in regards to the the burial permit in regards to um the the

612
01:02:28,000 --> 01:02:33,640
 wording changes in regards to the late fee and and within 24 business hours as opposed

613
01:02:33,640 --> 01:02:40,040
 to i'm sorry 48 hour notice as opposed to 24 hours that just was confusing to people

614
01:02:40,040 --> 01:02:46,280
 so uh we're going to make those adjustments uh moving forward for this coming year next

615
01:02:46,280 --> 01:02:54,760
 slide heather do you want to jump in on this or you want me to take this i'll go ahead

616
01:02:54,760 --> 01:03:02,120
 okay all right good afternoon um so this slide is our fte summary so fte stands for a full-time

617
01:03:02,120 --> 01:03:08,680
 employee um and you'll see that we have some some percentages here so basically uh this

618
01:03:08,680 --> 01:03:13,800
 includes our full-time professional employees as well as our seasonal positions so since

619
01:03:13,800 --> 01:03:21,080
 seasonals don't work a full 40 hours a week that's why you have these point um points

620
01:03:21,080 --> 01:03:31,720
 of an fte so um if you look at that first column the 1920 budget for our fte's was 164.63

621
01:03:31,720 --> 01:03:42,120
 um at some point during uh covid we had 84.88 vacant ftes we've been approved to refill 73.88

622
01:03:42,120 --> 01:03:46,600
 um gary mentioned that on the org chart slides those were the positions that were in blue

623
01:03:46,600 --> 01:03:54,920
 that have been approved for refill so going into 2021 budgets and we are adding 8.16 new

624
01:03:54,920 --> 01:04:02,360
 fte's those are coming in with keep them beautiful officially moving over to parks as well as the new

625
01:04:02,360 --> 01:04:10,040
 land management and citywide mowing positions that will be coming over so our fte's for 2021

626
01:04:10,040 --> 01:04:17,640
 are actually going to be um budgeted proposed at 161.79 um if you take into account that's

627
01:04:17,640 --> 01:04:23,640
 actually three less than we started this fiscal year off and we added new positions so we're

628
01:04:23,640 --> 01:04:30,200
 actually short um 11 positions from what we started this fiscal year with um and those are

629
01:04:30,200 --> 01:04:36,440
 positions that were either frozen because they were vacant or they were frozen after the voluntary

630
01:04:36,440 --> 01:04:43,320
 separation program so you'll see the summary here we have currently we'll have four frozen positions

631
01:04:43,320 --> 01:04:52,120
 in park maintenance two in aquatics and then five um in leisure services so we'll look to refill

632
01:04:52,120 --> 01:04:57,800
 those hopefully in the future as more of our programs are returning and more of our facilities

633
01:04:57,800 --> 01:05:07,800
 are opening all right next slide please so this is our proposed revenue for the general fund side

634
01:05:07,800 --> 01:05:13,160
 so just for clarification we have a general fund side of our budget and a recreation fund

635
01:05:13,160 --> 01:05:21,160
 so this is the general fund side of our budget the revenue is divided out by area in the first column

636
01:05:21,160 --> 01:05:28,040
 on the left you can see the actuals totaled for 1819 were about 2.3 million and then our budget

637
01:05:28,040 --> 01:05:35,560
 for 1920 was just a little bit over 2.3 million however as we showed in the previous slide on the

638
01:05:35,560 --> 01:05:41,960
 bar chart our 1920 estimate is significantly lower than what's budgeted we're estimating about

639
01:05:41,960 --> 01:05:50,200
 815 000 and then our preliminary estimate for 2021 is one point around 1.8 million

640
01:05:51,400 --> 01:05:57,720
 okay next slide please and this is our general fund expenses by category

641
01:05:57,720 --> 01:06:04,120
 so just to kind of sum them up at the bottom our actuals for 1819 were about 10.4 million

642
01:06:04,120 --> 01:06:10,680
 and our budget for the the start of this fiscal year for 1920 was a little over 12.1 million

643
01:06:10,680 --> 01:06:17,400
 and as you see our estimate for 1920 we're about 9.4 million so we do have some significant savings

644
01:06:17,400 --> 01:06:24,200
 there and then our proposed budget for 2021 is fairly close to what we started with 1920

645
01:06:24,200 --> 01:06:31,880
 and that's at about 12 point sorry 12.4 million and i'll get a little bit more into why that

646
01:06:31,880 --> 01:06:39,560
 increased in the next slide so this is still the general fund expenses but this is broken out by

647
01:06:39,560 --> 01:06:47,240
 division so if you look we have an increase from 1920 budget to the 2021 proposed budget

648
01:06:47,240 --> 01:06:53,480
 and mainly the changes are due to adding keep dentin beautiful officially into parks and recreation

649
01:06:53,480 --> 01:07:01,160
 adding that budget over into parks and recreation as well as we added the city-wide land management

650
01:07:01,160 --> 01:07:05,880
 the mowing and land management into the park maintenance budget so that's why there's an

651
01:07:05,880 --> 01:07:11,800
 increase there and you'll notice a little asterisk on park maintenance we will have some additional

652
01:07:11,800 --> 01:07:19,160
 funding coming over from community improvement services to help fund the the mowing for the

653
01:07:19,160 --> 01:07:28,280
 city-wide mowing program okay next slide please this is our recreation fund side of our budget

654
01:07:28,280 --> 01:07:35,400
 this is a five-year forecast so if the top portion of this slide is our actual revenues

655
01:07:35,400 --> 01:07:42,600
 or our resources so you'll see on the rec fund side this is broken out by area and for 1920 we

656
01:07:42,600 --> 01:07:50,040
 had adopted revenue of approximately 2.3 million and then our estimate for 1920 is dropped down to

657
01:07:50,040 --> 01:07:58,600
 745 000 but then with our preliminary for 2021 we're predicting roughly around 1.9 million

658
01:07:59,240 --> 01:08:06,760
 and that says about a 25 reduction with additional reductions for any facilities that won't open in

659
01:08:06,760 --> 01:08:13,000
 quarter one as gary mentioned it it may not be aggressive enough but you know we're just

660
01:08:13,000 --> 01:08:19,720
 not sure what the future holds it'll just depend on what we can get reopened what programs return

661
01:08:19,720 --> 01:08:25,240
 and and what when programs return what does that capacity look like how many people are going to

662
01:08:25,240 --> 01:08:31,720
 come back out and participate and then the bottom section of this slide is the total expenditures

663
01:08:31,720 --> 01:08:40,360
 for rec fund so for 1920 we had an adopted budget of about 6.7 million in expenses but our estimate

664
01:08:40,360 --> 01:08:47,880
 at this time is only around 4.6 million so we had significant savings due to covid most of those

665
01:08:47,880 --> 01:08:55,160
 savings were not hiring and paying our temp seizo employees just because we didn't have many

666
01:08:55,160 --> 01:09:00,600
 programs operating this summer so that's where most of those savings are coming from as well as

667
01:09:00,600 --> 01:09:06,440
 program supplies for programs that weren't in operation so you'll see our preliminary budget

668
01:09:06,440 --> 01:09:15,160
 for fiscal year 2021 is about 6.5 million which is still a savings over the 1920 adopted budget

669
01:09:16,040 --> 01:09:22,040
 you'll see in that last row the voluntary separation program we have about three hundred

670
01:09:22,040 --> 01:09:28,760
 and ten thousand dollars in savings just from frozen positions starting the 2021 budget

671
01:09:28,760 --> 01:09:37,080
 and then the next five years on are estimated on here basically at a two percent increase per year

672
01:09:37,080 --> 01:09:44,920
 that's just a starting point we hope to make up our revenue and bring it back up to the 1920 adopted

673
01:09:44,920 --> 01:09:49,960
 quicker than the two percent increase but it's just going to depend on how how things how quickly

674
01:09:49,960 --> 01:09:58,600
 things return to normal for us next slide and I think that concludes the presentation

675
01:09:58,600 --> 01:10:07,800
 so just as eddie's taking that down the the one thing that that we didn't mention in specific

676
01:10:08,360 --> 01:10:15,240
 regards to the budget was the merging of the kd group and the special events that is also

677
01:10:15,240 --> 01:10:22,280
 going to be including the staff from clear creek so we parks and recreation has received a portion

678
01:10:22,280 --> 01:10:27,720
 of the sustainability team that's the educational coordinator which is one full-time position and

679
01:10:27,720 --> 01:10:34,840
 then basically 1.5 fte's of interns or seasonal staff that help do some of the work on property

680
01:10:35,560 --> 01:10:42,520
 so between between that 3.5 fte's all those expenses are staying in the sustainability budget

681
01:10:42,520 --> 01:10:47,800
 at this point in time was just too late in the game in regards to moving things and it just became

682
01:10:47,800 --> 01:10:54,120
 very complicated and we're working on the budget up until the day before council trying to get

683
01:10:54,120 --> 01:10:58,760
 everything finalized so as of right now that's going to stay where it's at similar to how kdb

684
01:10:58,760 --> 01:11:04,920
 was operated this past year and then they came over in a final general fund kind of increase at

685
01:11:04,920 --> 01:11:11,160
 that point in time but drew's team and the interns are going to be helping with park maintenance

686
01:11:11,160 --> 01:11:17,560
 and then we'll also be working as a group for all things special events whether it's kdb special

687
01:11:17,560 --> 01:11:24,600
 events city special events like the egg hunt or internal events that we're hosting and people are

688
01:11:24,600 --> 01:11:31,320
 renting or even like the blues fest that group will be taking care of all of those activities

689
01:11:31,320 --> 01:11:38,520
 as well as events at clear creek all of the regulatory items that that sustainability does

690
01:11:38,520 --> 01:11:44,600
 is going to stay with sustainability we're primarily taking the the programmatic aspects

691
01:11:44,600 --> 01:11:50,360
 and merging that into that group so with events being closed right now it actually gives us an

692
01:11:50,360 --> 01:11:56,040
 opportunity to step back and get things organized and have a systematic approach on how we're going

693
01:11:56,040 --> 01:12:03,160
 to to organize staff and give them certain assignments so that is all in the works right

694
01:12:03,160 --> 01:12:09,080
 now and we'll be working on it this fall so when events do resume we'll be ready to go from that

695
01:12:09,080 --> 01:12:17,000
 perspective we've already had some meetings with a master naturalist out there and staff taking

696
01:12:17,000 --> 01:12:22,440
 tours of the property we're going to be meeting with the army corps of engineers in the next week

697
01:12:22,440 --> 01:12:27,080
 or so so we're we're starting to get things lined up for those operations

698
01:12:27,080 --> 01:12:36,120
 wow thank you so much gary any questions that's a lot of information

699
01:12:36,120 --> 01:12:44,440
 and i know we have a cover still but you can always give us a call or send us an email we

700
01:12:44,440 --> 01:12:50,440
 can kind of give you some specifics if you need to and and kind of go from there okay thank you

701
01:12:50,440 --> 01:12:55,960
 heather thank you gary if there are no questions this that was not an action item that was an

702
01:12:55,960 --> 01:13:02,840
 information item the next item is receive a report hold a discussion regarding an update on the

703
01:13:02,840 --> 01:13:05,480
 integrated pest management plan

704
01:13:05,480 --> 01:13:15,880
 okay i'm going to take this one um just wanted to give you a quick update on where we are with the

705
01:13:15,880 --> 01:13:20,920
 integrated pest management plan this is ipm you can do the next slide

706
01:13:20,920 --> 01:13:33,720
 so just a quick recap of what actions have been taken over the last probably six to nine month

707
01:13:33,720 --> 01:13:42,840
 period early or at the end of last year 2019 we had a peer reviews conducted of an ipm that had

708
01:13:42,840 --> 01:13:50,920
 been reviewed by this committee our focus group and also by our city council and we'd been given

709
01:13:50,920 --> 01:13:58,200
 preliminary direction to move forward with and then during that time it was also transformed from

710
01:13:58,200 --> 01:14:05,000
 a park ipm to a city-wide ipm that was mainly driven by several of the things that

711
01:14:05,800 --> 01:14:13,320
 we've talked to you about here today with bringing city-wide mowing under one group bringing our

712
01:14:13,320 --> 01:14:20,840
 land management under one group and then just looking at how we maintain city-owned property

713
01:14:20,840 --> 01:14:29,720
 in general this final document was reviewed by our internal focus group in january and the

714
01:14:31,240 --> 01:14:38,280
 recommendations and feedback that we got from our peer review group and also from our focus group

715
01:14:38,280 --> 01:14:43,080
 were all incorporated into a new draft that was presented to city council and a park board

716
01:14:43,080 --> 01:14:48,520
 on the same day march 2nd a couple of months ago and then it was officially

717
01:14:48,520 --> 01:14:52,680
 adopted by resolution on june the 16th by our city council

718
01:14:55,800 --> 01:15:03,400
 so as i mentioned the three peer reviews we were really looking for some recognized experts in the

719
01:15:03,400 --> 01:15:09,640
 field to give us some input and feedback into the draft that we had put together it taken us about

720
01:15:09,640 --> 01:15:15,560
 a year almost a year and a half working with our focus group to put that draft together

721
01:15:15,560 --> 01:15:22,600
 we really wanted to get kind of different perspectives from each group and to give us

722
01:15:22,600 --> 01:15:30,440
 that comprehensive and a broad overview so we had texas a&m agri-life ipm institute of north

723
01:15:30,440 --> 01:15:38,040
 america and non-toxic neighborhoods all take a look and give us their input and their recommendations

724
01:15:38,040 --> 01:15:45,480
 all of their recommendations and inputs with just a few exceptions and we can definitely

725
01:15:45,480 --> 01:15:52,440
 go over those um were incorporated into the revised document and then ongoing we've got some

726
01:15:52,440 --> 01:15:59,240
 evaluation tools in place that include goals where we can design some specific objectives

727
01:15:59,240 --> 01:16:07,000
 and ways to monitor the work that we're doing that includes extended record keeping

728
01:16:07,000 --> 01:16:11,560
 and then we now have our focus group as a standing committee moving forward

729
01:16:14,920 --> 01:16:20,680
 major recommendations that came from those peer reviews were to incorporate two new goals

730
01:16:20,680 --> 01:16:28,280
 supporting pesticide use reduction and plan continuity and then the prioritization of

731
01:16:28,280 --> 01:16:33,400
 interventions and pesticide use which is really kind of the practice of the first bullet

732
01:16:33,400 --> 01:16:37,560
 is if you'll take a look if you had an opportunity to take a look at the plan again

733
01:16:38,680 --> 01:16:45,720
 the plan actually has a step-by-step priority of what types of pesticides

734
01:16:45,720 --> 01:16:54,200
 would use in what order depending on the land type another recommendation that came out was

735
01:16:54,200 --> 01:17:00,920
 converting our strategies to standard operating procedures what that really did for us is it broke

736
01:17:00,920 --> 01:17:08,040
 our document into two the plan acts as our policy and the standard operating procedures act as our

737
01:17:08,040 --> 01:17:14,840
 operating as our operating handbook for our part maintenance crews and also for our contractors

738
01:17:14,840 --> 01:17:23,240
 we also took a different look at how we approve our products and then also how we list them

739
01:17:23,240 --> 01:17:30,040
 so it's a little bit more transparent by listing the active ingredients in a product rather than

740
01:17:30,040 --> 01:17:35,160
 just listing the names that allows us to do a little bit more comprehensive review

741
01:17:35,160 --> 01:17:41,880
 of those ingredients since that's really what's important in what's being introduced into our

742
01:17:41,880 --> 01:17:46,520
 environment rather than the product name because the product name you may be familiar with the

743
01:17:46,520 --> 01:17:53,720
 product but not know exactly what's in it and then we included a process for evaluation and reporting

744
01:17:53,720 --> 01:18:01,800
 i think probably all three of our peer review groups gave us some input on an evaluation and

745
01:18:01,800 --> 01:18:07,560
 reporting process which have been included in the plan we also added soil testing as part of our

746
01:18:07,560 --> 01:18:13,400
 regular maintenance program and then last this was kind of peppered throughout the document

747
01:18:13,400 --> 01:18:21,880
 but we had several comments about defining or providing some specific detail in those procedures

748
01:18:21,880 --> 01:18:25,720
 moving forward for our part maintenance staff so they'd know exactly what to do

749
01:18:25,720 --> 01:18:34,680
 in carrying out maintenance protocols i'm not going to go through all of this but we went we

750
01:18:34,680 --> 01:18:41,640
 did go through it back in march we actually put together a matrix that summarized all of the

751
01:18:41,640 --> 01:18:49,560
 comments from each group the comments in red specifically are comments that were made by two

752
01:18:49,560 --> 01:18:55,160
 or in some cases all three of the peer review group so those were common comments that were made

753
01:18:56,280 --> 01:19:03,480
 in those in the feedback so this is texas a&m agri-live you can see the next one

754
01:19:03,480 --> 01:19:16,040
 ipm institute of north america gave us a pretty comprehensive feedback on different things that

755
01:19:16,040 --> 01:19:21,800
 we could do to look at different ways to look at our ipm process and just again a different

756
01:19:21,800 --> 01:19:27,880
 perspective but they they're one of their recommendations and it's actually twofold in this

757
01:19:27,880 --> 01:19:34,360
 that we would look for we would look at long term it's not necessarily under parks but under a

758
01:19:34,360 --> 01:19:42,760
 different city department was to put together an ipm program for our buildings so this ipm program

759
01:19:42,760 --> 01:19:48,200
 is just for outdoor land management it's one of their recommendations was to actually take the

760
01:19:48,200 --> 01:19:57,800
 next step and putting together an ipm for inside our buildings next slide non-toxic neighborhoods

761
01:19:57,800 --> 01:20:06,120
 also gave us some feedback again kind of a list of what what they proposed one of the recommendations

762
01:20:06,120 --> 01:20:12,520
 that they made again that we could look look at in the future was to hire a third party to conduct

763
01:20:13,240 --> 01:20:19,160
 regular site visits and put together reports based on their monitoring and again that's

764
01:20:19,160 --> 01:20:27,720
 something that we can look at in the future so what we're doing now is we've put together a

765
01:20:27,720 --> 01:20:35,640
 training program for our park maintenance crew so that they can get a better understanding good

766
01:20:35,640 --> 01:20:42,200
 understanding of what our philosophy is in ipm and then certainly what the expectations and the

767
01:20:42,200 --> 01:20:48,920
 practices are in putting that together exploration of practices and products you know druze talked

768
01:20:48,920 --> 01:20:55,000
 about some of the technology that he's testing that would go hand in hand with our our philosophy

769
01:20:55,000 --> 01:21:02,280
 of ipm and then we are also staying in close contact and communication with field advisors

770
01:21:02,280 --> 01:21:07,640
 and surveying what other cities are doing as well this is particularly handy when we're looking at

771
01:21:07,640 --> 01:21:14,600
 products seeing what other cities or other parks are using in terms of the products and the

772
01:21:14,600 --> 01:21:20,840
 effectiveness of it before we look at it evaluate it and determine to either test it or use it here

773
01:21:20,840 --> 01:21:27,000
 and as i mentioned before we'll have a standing ipm focus group it's going to be similar

774
01:21:27,000 --> 01:21:33,640
 to the structure that we had in putting this group together to update the ipm we'll have a minimum

775
01:21:33,640 --> 01:21:41,080
 of eight members meeting annually that's all part of the plan so it's in our policy and then we'll

776
01:21:41,080 --> 01:21:46,760
 definitely bring the group together on a more regular basis as needed and then one of the last

777
01:21:46,760 --> 01:21:53,000
 things that we'll will be doing moving forward is setting up a second pilot site at avondale park

778
01:21:53,000 --> 01:21:58,920
 this is going to be in partnership with non-toxic neighborhoods we are talking to them about having

779
01:21:59,720 --> 01:22:06,200
 a site visit as early as next month for them to come into denton visit this site and then put

780
01:22:06,200 --> 01:22:12,840
 together a program for us that's specific to avondale park for an organic maintenance plan

781
01:22:12,840 --> 01:22:20,360
 so that's really the update and where we are on ipm just just to add one other thing that

782
01:22:20,360 --> 01:22:26,760
 i mentioned earlier in regards to some of the org changes that land manager will be dedicated

783
01:22:26,760 --> 01:22:33,000
 uh not not a hundred percent but one of their primary goal

784
01:22:33,000 --> 01:22:45,480
 okay you may have been wanting to talk about the land manager so moving forward again we'll have a

785
01:22:45,480 --> 01:22:52,360
 dedicated uh staff member that will oversee the implementation of the program and really be able

786
01:22:52,360 --> 01:22:59,800
 to work day to day with our staff members on it coordinate what kind of activities and maintenance

787
01:22:59,800 --> 01:23:05,240
 projects will be going on in our parks but also to coordinate with our contractors which will be

788
01:23:05,240 --> 01:23:14,040
 a big piece of this because we do have not only you know different contractors but they're

789
01:23:14,040 --> 01:23:18,600
 also taking care of all different types of our city-owned property so everything from

790
01:23:19,240 --> 01:23:25,160
 you know rideaways to um our actual you know playground areas and park areas

791
01:23:25,160 --> 01:23:31,640
 so it'll be important that they um know and understand what our philosophy is on land

792
01:23:31,640 --> 01:23:36,120
 maintenance have that information in front of them and then have somebody actually monitor

793
01:23:36,120 --> 01:23:43,720
 their performance and ensuring that they comply with ipm thank you laura for providing that

794
01:23:43,720 --> 01:23:53,880
 clarification james you have a question yeah just real quick i you know we had the uh uh the mule

795
01:23:53,880 --> 01:24:02,920
 program i guess i'll call it two weeds instead of using uh sprays and such uh the goat program

796
01:24:02,920 --> 01:24:08,360
 the goat program sorry you had a mule and a goat sorry i'll get them both i'll get it done so how

797
01:24:08,360 --> 01:24:17,080
 did that how did that work out so so i'll chime in on that one because the goat program did really

798
01:24:17,080 --> 01:24:25,320
 well so not only did we look at that as i could be you know a a grazing area for them to control

799
01:24:25,320 --> 01:24:33,400
 the weeds and and really what we what help was what help was i don't know what happened there

800
01:24:34,040 --> 01:24:40,680
 but what help was control the privet in that area so also we partnered you know we're city-wide so

801
01:24:40,680 --> 01:24:45,240
 we partnered with the environmental team that we have they came in and did assessment of the

802
01:24:45,240 --> 01:24:51,640
 area before the goats and then after the goats and so it worked really well to where uh there's

803
01:24:51,640 --> 01:24:57,080
 there's a really good space of a riparian effort that's rebuilding upon itself at the moment you

804
01:24:57,080 --> 01:25:02,120
 know not only were they there eating all the weeds and privet but they were also fertilizing

805
01:25:02,120 --> 01:25:07,960
 the area at the same time and so it has a really good stand of inland sea oats and we have some

806
01:25:07,960 --> 01:25:13,240
 really nice saplings starting to grow in that area where they were so oh wow very good so are we

807
01:25:13,240 --> 01:25:21,000
 going to continue the program we may i'm working on that at the moment any additional questions

808
01:25:21,000 --> 01:25:27,960
 wants to start a farm sorry i can cut off but uh i don't know if drew added but i just wanted to

809
01:25:27,960 --> 01:25:33,320
 chime in again um that you know trying to put more emphasis on this we spent a lot of time

810
01:25:33,320 --> 01:25:40,920
 getting to this point and a lot of resources um and that ipm land manager is going to be it's

811
01:25:40,920 --> 01:25:46,520
 going to be a major focal focal point for them uh implementing this training staff training our

812
01:25:46,520 --> 01:25:51,480
 contractors to make sure they're following our ipm which laura didn't even mention but that's

813
01:25:51,480 --> 01:25:59,160
 that's a major uh process as well as getting them on board and um in trying to stay up with

814
01:25:59,160 --> 01:26:04,440
 technology and and what's going on in that industry with with so many changes that are always

815
01:26:04,440 --> 01:26:09,320
 you know coming about so that is going to be a major uh focal point for them

816
01:26:11,880 --> 01:26:25,000
 okay alana you have a question you're you're muted no it's funny doesn't show her as muted

817
01:26:25,000 --> 01:26:45,080
 but we can't hear billy is there is is she muted by us by chance she's not it might just be a

818
01:26:45,080 --> 01:26:51,080
 connectivity issue but a lot if you want to keep trying or if you want to put something in the um

819
01:26:51,080 --> 01:26:58,680
 in the chat well actually we don't have that feature here on these but um i'm happy you wanted

820
01:26:58,680 --> 01:27:02,440
 to to take an email or anything that i might be able to help you with

821
01:27:02,440 --> 01:27:08,920
 okay any other questions

822
01:27:12,680 --> 01:27:21,960
 okay uh again this is not an action item this is an information item so the next item is item e

823
01:27:21,960 --> 01:27:26,760
 receive a report hold a discussion regarding kenna park improvement updates

824
01:27:26,760 --> 01:27:35,880
 who's going to take that one gary

825
01:27:38,440 --> 01:27:43,240
 okay i'll go ahead and start this and i'll let drew chime in eddie if you could bring out the

826
01:27:43,240 --> 01:27:48,760
 the design the map of the park um we'll see how that shows up on the screen so back in um the

827
01:27:48,760 --> 01:27:57,720
 spring of 2019 uh we went to council we came to park board and we um had a public meeting and had

828
01:27:57,720 --> 01:28:03,080
 a lot of discussion feedback in regards to improvements that that we are looking to make

829
01:28:03,080 --> 01:28:10,360
 at the park with the opportunity really with scripture and bonnie bray and thomas all three

830
01:28:10,360 --> 01:28:19,160
 roads around that park being rebuilt uh how could we use that to help improve the park um so with

831
01:28:19,160 --> 01:28:24,440
 with those three roads being built a lot of construction going on they did use a part of

832
01:28:24,440 --> 01:28:33,400
 mckenna for the whole dirt so they could get that uh roundabout uh constructed and reopened as

833
01:28:33,400 --> 01:28:39,080
 quickly as possible uh instead of having delays of having to truck that off property they put it

834
01:28:39,080 --> 01:28:44,440
 there um and then it was also a cost so that's something that we're working with them and drew

835
01:28:44,440 --> 01:28:49,320
 will talk about here in a second but also taking the opportunity instead of putting sidewalks

836
01:28:49,320 --> 01:28:57,320
 directly down the side you know 10 feet inside of curb on three sides to really use that as an

837
01:28:57,320 --> 01:29:02,840
 opportunity to pull those sidewalks into the park a little bit uh work with the topography and and

838
01:29:02,840 --> 01:29:09,320
 use that funding to create a loop trail so we're really um you know two birds one stone type thing

839
01:29:09,320 --> 01:29:14,280
 and taking that opportunity at the same time we had planned to replace the playground as part of

840
01:29:14,280 --> 01:29:21,640
 the 2014 bond program that's the last playground as part of that bond effort uh to be replaced uh

841
01:29:21,640 --> 01:29:28,120
 so i'll go ahead and and pause here and let drew jump in all right thank you gary so the first

842
01:29:28,120 --> 01:29:33,480
 slide that we have up here i got late friday evening and so this didn't get to be added in

843
01:29:33,480 --> 01:29:38,360
 your package but this is one of the things that we wanted to show you so well you can see eddie if

844
01:29:38,360 --> 01:29:43,080
 if you want to put your cursor over where the playground the new playground yes in that area

845
01:29:43,080 --> 01:29:47,640
 so that's where the new playground is going to go and as you can see the trails will be connected

846
01:29:47,640 --> 01:29:52,840
 to the new playground so eddie can you go the next slide to show the overall view of mckenna

847
01:29:52,840 --> 01:30:02,520
 it's on our agenda presentation from mckenna

848
01:30:07,320 --> 01:30:13,080
 while he's doing that you can see the new so you can see we're like what gary said we work with

849
01:30:13,080 --> 01:30:18,520
 capital projects they helped us design where the trails are going to go and so in your packet you

850
01:30:18,520 --> 01:30:24,280
 could see that the trails aren't like gary said right up against the you know right up against the

851
01:30:24,280 --> 01:30:30,600
 the road and so with this i i know it's kind of hard to measure on that map but it's it's really

852
01:30:30,600 --> 01:30:37,080
 close to a half mile loop so runners for instance mr shuck you know you know if you you go out and

853
01:30:37,080 --> 01:30:42,920
 you run that that trail you know we plan on hopefully in the future putting signage on there

854
01:30:42,920 --> 01:30:47,160
 so you can really keep track of you know your distances on you know you'll have a new running

855
01:30:47,160 --> 01:30:55,640
 spot or a new walking spot there at mckenna so with like what gary talked about and we'll show

856
01:30:55,640 --> 01:31:00,600
 on the presentation here in a second when eddie gets it pulled up so those trails except for a

857
01:31:00,600 --> 01:31:06,120
 small spot on the very north end all of them are 10 foot wide and the only reason they're going to

858
01:31:06,120 --> 01:31:11,960
 narrow down to eight foot in the areas where the trees are is to protect those trees so and they'll

859
01:31:11,960 --> 01:31:18,920
 be that that area will be elevated just a little bit and it'll have retaining walls with with railing

860
01:31:18,920 --> 01:31:25,640
 on it now where you see and if you've been out there and you saw in the presentation where it shows

861
01:31:25,640 --> 01:31:34,520
 there'll be where the dirt is now it's 6 000 cubic yards of dirt around 200 to 300 cubic yards of

862
01:31:34,520 --> 01:31:40,760
 dirt will be removed it's spoil it's non-usable so we'll remove that you know i'm sure you saw

863
01:31:40,760 --> 01:31:46,680
 there's there's chunks of asphalt and concrete and old pipe all that will be removed the good

864
01:31:46,680 --> 01:31:53,080
 dirt will be placed it'll be leveled out where it is now and then moved over to the area

865
01:31:53,080 --> 01:31:57,800
 excuse me eddie it's on the presentation we have

866
01:31:57,800 --> 01:32:06,760
 for park board pull up the website the website eddie just pull one of the exhibits up i'll continue

867
01:32:06,760 --> 01:32:12,200
 to talk while eddie's pulling that up so where the dirt is it'll some of that dirt will be shifted

868
01:32:12,200 --> 01:32:18,040
 over in an open space that right now has a little bit of elevation change to it so it's more of a

869
01:32:18,040 --> 01:32:23,000
 flat play space we will not lose and i took gary out last week to really show him what's going to

870
01:32:23,000 --> 01:32:29,320
 happen on there we will not lose ski mckenna typically ski mckenna is from where the fence is

871
01:32:29,320 --> 01:32:36,520
 there at the north i guess it'd be the northwest corner of the water tower from there to the first

872
01:32:36,520 --> 01:32:43,320
 set of trees is approximately 200 feet normally most people ski to about the trees stop and then

873
01:32:43,320 --> 01:32:49,080
 walk back up the hill so what'll happen is if you go past the trees now while you're skiing mckenna

874
01:32:49,080 --> 01:32:58,360
 is you'll come to a slightly you'll come you'll come to a slight pause and then go back down

875
01:32:58,360 --> 01:33:04,200
 so you'll you'll ski 200 feet go past the trees you'll still have some a smaller elevation change

876
01:33:04,200 --> 01:33:10,120
 there it'll be a little flatter not quite you know as steep you'll come down and then it'll go to back

877
01:33:10,120 --> 01:33:16,040
 to a three to one or a four to one slope to the next set of trees so all this dirt is being moved

878
01:33:16,040 --> 01:33:21,560
 in and you know it's being moved around the trees so we don't impact those post oaks and trees that

879
01:33:21,560 --> 01:33:27,720
 are there at mckenna and then what dirt doesn't get used in mckenna park so thank you eddie for

880
01:33:27,720 --> 01:33:33,960
 pulling that up so what dirt doesn't get used in mckenna will be moved over in a mogul style

881
01:33:34,920 --> 01:33:41,720
 at the south i guess the southeast corner of scripture and bonnie bray where those houses came

882
01:33:41,720 --> 01:33:49,240
 down so i guess just to add to what what drew has said what we what we're trying to do is balance

883
01:33:49,240 --> 01:33:55,320
 the expense for the city to haul that dirt off i don't know if i remember the exact the exact

884
01:33:55,320 --> 01:33:59,960
 number but i thought it was ninety thousand dollars true it was close to a hundred thousand

885
01:33:59,960 --> 01:34:07,720
 dollars yes sir to truck that dirt and see if we couldn't kind of lose it in the park

886
01:34:07,720 --> 01:34:14,280
 in some form or fashion and trying to improve some of that space so if you see that rectangle

887
01:34:14,280 --> 01:34:21,320
 kind of up towards the north section of the park we tried creating a plateau that could be used for

888
01:34:21,320 --> 01:34:29,960
 soccer or just open play that was more flat on that section of the park you see the grade levels

889
01:34:29,960 --> 01:34:34,280
 as they get tighter it gets steeper i think drew you said it's one to three

890
01:34:34,280 --> 01:34:39,560
 yes sir three to one to a four to one slope depending on the grade in that area yes

891
01:34:39,560 --> 01:34:45,800
 so so that so i i think we've accomplished everything that we talked about in the public

892
01:34:45,800 --> 01:34:51,000
 meeting and we we provided the notes and kind of put some comments in there so you could see that

893
01:34:51,000 --> 01:34:56,520
 the only thing it's different is the dirt because we didn't have that as a challenge or opportunity

894
01:34:56,520 --> 01:35:02,600
 and we're trying to take a challenge and turning it into an opportunity so drew and i talked about

895
01:35:02,600 --> 01:35:10,760
 having another public meeting for mckenna just to share this because we because this this is kind of

896
01:35:10,760 --> 01:35:17,560
 more a destination park because of the the i don't know how much skiing is going on there but uh

897
01:35:17,560 --> 01:35:22,520
 sled riding but schema canna we don't want to uh we don't want to disrupt that and make sure that

898
01:35:22,520 --> 01:35:29,960
 the community still uh is is understanding of what we're trying to accomplish and these uh the plus

899
01:35:29,960 --> 01:35:35,080
 plus i guess in regards to if you had any thoughts or feedback on that um and then turn around and

900
01:35:35,080 --> 01:35:41,160
 take it to the public and meet with the neighborhood again uh to to gain some feedback from them in

901
01:35:41,160 --> 01:35:51,000
 regards to uh that soil being on property so that i would have and then we did put a parking lot

902
01:35:51,000 --> 01:35:59,560
 got that go ahead so we did move the old parking lot we moved it up you know to the the far east

903
01:35:59,560 --> 01:36:03,800
 side off of thomas street instead of being off bonnie bray where it used to be so there will be

904
01:36:03,800 --> 01:36:09,400
 a parking lot there and then you can see that the trails will lead to the playground and then you

905
01:36:09,400 --> 01:36:16,760
 can see the the two x's we have on on this map here shows where the where two pavilions are those

906
01:36:16,760 --> 01:36:23,560
 two pavilions will be removed one of them has an asbestos roof so obviously it needs to be taken

907
01:36:23,560 --> 01:36:29,960
 out and it'll be taken out soon and then those two pavilions removed to a better area so the

908
01:36:29,960 --> 01:36:36,200
 pavilion up on the north east corner it it'll be put back but in a different location somewhere

909
01:36:36,200 --> 01:36:40,920
 near that pavilion the pavilion kind of in the middle of the park that one will be moved closer

910
01:36:40,920 --> 01:36:46,200
 to the playground so i know alana brought up you know last time about you know we would we would

911
01:36:46,200 --> 01:36:50,280
 like to have shade near the playground for parents to watch our our children play on the playground

912
01:36:50,280 --> 01:36:55,480
 well that'll give the opportunity we thought that would give the best opportunity for to have shade

913
01:36:55,480 --> 01:37:00,040
 in that area so we'll move that pavilion well actually it'll come down we'll build a new one

914
01:37:00,040 --> 01:37:04,600
 you know near the playground so there'll be a pavilion near the playground versus you know the

915
01:37:04,600 --> 01:37:12,280
 old playground didn't have a pavilion near it so the basketball court is staying the all those

916
01:37:12,280 --> 01:37:18,040
 trails in and around the basketball court and the old playground all those trails will be replaced

917
01:37:18,040 --> 01:37:22,200
 with 10-foot sidewalks and then there'll be a 10-foot sidewalk from the old playground which

918
01:37:22,200 --> 01:37:29,480
 doesn't show on this map to the new playground so that that trail will continue up so

919
01:37:31,880 --> 01:37:37,640
 and of course everything will be you know sotted and planted back nicely and we'll have new trees

920
01:37:37,640 --> 01:37:47,720
 we'll put in and also uh you know new landscaping along bonnie bray just on the southeast corner of

921
01:37:47,720 --> 01:37:52,520
 this property uh just south of that roundabout uh there's a number of houses that have been

922
01:37:52,520 --> 01:37:57,960
 purchased as part of the construction though that will be integrated into the park uh we're calling

923
01:37:57,960 --> 01:38:03,560
 it bonnie bray linear park as that trail is is coming north on bonnie bray there'll be some

924
01:38:03,560 --> 01:38:09,080
 additional green space uh there's going to be some some great elevation in there too for the soil

925
01:38:09,080 --> 01:38:18,120
 that that's being stored on that uh section yet but that'll be additional uh beautification

926
01:38:18,120 --> 01:38:23,800
 efforts along bonnie bray uh just south south of the park itself

927
01:38:28,920 --> 01:38:35,880
 okay gary did you need info information from us or our opinion if you about the

928
01:38:35,880 --> 01:38:42,440
 additional public meeting from mckenna park yeah absolutely would love to hear any feedback on the

929
01:38:42,440 --> 01:38:50,920
 the soil because that's that's the biggest change that that wasn't um anticipated on property

930
01:38:50,920 --> 01:38:56,680
 um i'm not sure if we talked about the pavilions or not but those are good positive add-ons uh for

931
01:38:56,680 --> 01:39:02,600
 sure and then um the the meeting uh you know if you guys feel that that meeting's needed we'll

932
01:39:02,600 --> 01:39:11,560
 definitely move forward with that as well is this a good time to to go back to us as a group

933
01:39:11,560 --> 01:39:16,920
 or yes i believe so yes that'd be great eddie can you take that down please

934
01:39:19,880 --> 01:39:31,640
 thank you oh who was first james and brooke all right james uh ladies first okay you're too sweet

935
01:39:31,640 --> 01:39:37,480
 i'll take it though go forward brooke i want to know what my mother did if i if i wasn't that way

936
01:39:37,480 --> 01:39:43,240
 okay thank you for keeping the sled future i did that when i was a kid um i was curious is it best

937
01:39:43,240 --> 01:39:48,680
 practices to have the sidewalks more integrated into parks versus just around the edges it's

938
01:39:48,680 --> 01:39:53,960
 something um that i've noticed when i'm visiting different parks about kind of where the sidewalks

939
01:39:53,960 --> 01:40:01,320
 are and what is best practices and then second trash cans are they gonna have the little foundation

940
01:40:01,320 --> 01:40:08,600
 slab underneath it and the cover and all that yes well how is that determined is that best practices

941
01:40:08,600 --> 01:40:14,840
 is that best practices and all that will be updated in our master plan along with our our

942
01:40:14,840 --> 01:40:21,240
 maintenance plan that's going with the master plan so obviously we we we can't go out and replace

943
01:40:21,240 --> 01:40:27,880
 every trash can we have in the park at the moment but as we install trash cans and as we move forward

944
01:40:27,880 --> 01:40:34,040
 those trash cans we're getting away from those 55 gallon drums that are green and blue and you

945
01:40:34,040 --> 01:40:40,360
 know don't have a concrete foundation underneath them to you know nicer trash cans with with our

946
01:40:40,360 --> 01:40:46,200
 our recycle and trash features there okay thank you what's an estimated cost of that maybe we can

947
01:40:46,200 --> 01:40:55,160
 talk about it's a challenge so i think we figured out some numbers last year to to change all the

948
01:40:55,160 --> 01:41:01,160
 trash cans to a higher graded you know more aesthetically pleasing it was i think pushing

949
01:41:01,160 --> 01:41:07,560
 a million dollars with all the trash cans we have so it's just it's a i mean that's got to be at the

950
01:41:07,560 --> 01:41:13,800
 bottom of the list you know it's not safety it's yeah it it's trash can i and i know hard to spend

951
01:41:13,800 --> 01:41:19,960
 that much i know it seems it's just something that will we'll have to try to balance maybe removing

952
01:41:19,960 --> 01:41:26,280
 some making sure they're in key locations instead of having 20 out there maybe we have 12 but they're

953
01:41:26,280 --> 01:41:32,280
 in better locations uh and that way we can kind of scale back a little bit uh and then regards to

954
01:41:32,280 --> 01:41:38,600
 the trails you know uh scripture is a good example the topography that goes from the park down to the

955
01:41:38,600 --> 01:41:45,800
 curb is pretty steep if they were going to put that um sidewalk you know within a typical 10 foot

956
01:41:45,800 --> 01:41:51,560
 right away of the curb they would have to almost run a retaining wall down the majority of that

957
01:41:51,560 --> 01:41:56,680
 that hill right there so by pushing it into the park and getting it a little bit more on the flat

958
01:41:56,680 --> 01:42:02,520
 area it reduces that need um and we're they're trying to do their best to play with those

959
01:42:02,520 --> 01:42:08,840
 gradings and get that trail in there um and work around the trees at the same time but making that

960
01:42:08,840 --> 01:42:17,080
 more enjoyable for uh um the users now if someone's just trying to go from one corner to the other

961
01:42:17,080 --> 01:42:21,640
 they're going to have to meander a little bit uh there might be a cattle path there at some point

962
01:42:21,640 --> 01:42:28,040
 time like you see on a university type of deal but at the end of the day we wanted to try to

963
01:42:28,040 --> 01:42:31,320
 you know merge instead of having a sidewalk

964
01:42:31,320 --> 01:42:38,920
 and then a loop trail just inside that to try to preserve green space and that was one of the

965
01:42:38,920 --> 01:42:43,560
 feedback i think we got from from one of the council members is try to cut back on the concrete

966
01:42:43,560 --> 01:42:50,440
 in the hard surfaces and we reduced the parking lot down from 40 down to i think 15 or 16 drew

967
01:42:50,440 --> 01:42:56,200
 i can't remember how many spots are in there but we cut that back with the balance of you can park

968
01:42:56,200 --> 01:43:00,040
 us as well there's parking on both sides of thomas uh so we

969
01:43:00,040 --> 01:43:08,440
 we can just preserve more more turf instead of putting in more more parking lots so we're

970
01:43:08,440 --> 01:43:12,600
 actually adding green space to the overall net of the park i think at the end of the day

971
01:43:13,960 --> 01:43:22,200
 so thank you all right james your question well it's actually just statement um for gary uh

972
01:43:22,200 --> 01:43:27,560
 appreciate you doing to put the soil back and getting flat area in there that's going to be

973
01:43:27,560 --> 01:43:36,600
 you know uh previous park we had uh once upon a time we put in about 20 acres of flat land

974
01:43:36,600 --> 01:43:42,200
 just any general usage any people wanted to use it and it became the most pock everybody was

975
01:43:42,200 --> 01:43:47,560
 well we should put something else or that on it and an event but eventually they stuck to the 20

976
01:43:47,560 --> 01:43:53,640
 acres and it turned out to be one of the most used places in the whole town for fairs you name it

977
01:43:53,640 --> 01:44:04,200
 sports or whatever so flat land is just flat open space grassland or whatever is uh you know we don't

978
01:44:04,200 --> 01:44:09,400
 know all the uses today but i guarantee you they'll find uses for it if you put it there they'll come

979
01:44:11,240 --> 01:44:21,160
 so i appreciate your uh your vision on that okay thank you and um so we

980
01:44:21,160 --> 01:44:27,080
 go ahead gary going back and forth on that in regards

981
01:44:27,080 --> 01:44:31,720
 to do sorry

982
01:44:31,720 --> 01:44:40,920
 i was just gonna i was just gonna say that you know for as much as how much we have as

983
01:44:40,920 --> 01:44:46,840
 uh here compared to how often that flat area could be used you know 360 days a year so there's a

984
01:44:46,840 --> 01:44:54,520
 balance and wanted feedback from you guys as well okay well the feedback personally i think yes we

985
01:44:54,520 --> 01:45:05,160
 definitely need another public uh meeting that would be my feedback a thumbs up from elana anybody else

986
01:45:07,800 --> 01:45:14,840
 george kent james looks like another public meeting here even though when the formal motions

987
01:45:14,840 --> 01:45:23,800
 our feedback is any other questions for gary or uh any of the staff regarding the canna park

988
01:45:23,800 --> 01:45:35,800
 okay if there are no more questions uh next item on the next and last item on the agenda is uh the

989
01:45:35,800 --> 01:45:44,200
 ditton parks foundation updates thank you guys for being here today and for having me happy birthday

990
01:45:44,200 --> 01:45:53,400
 to george uh thank you um so i thought i'd put together a little something so you guys could see

991
01:45:53,400 --> 01:45:59,640
 kind of what the past year entailed um it was a good process we raised over forty thousand dollars

992
01:45:59,640 --> 01:46:06,920
 for parks and people that included um updating eureka when the kids had a good time down there

993
01:46:06,920 --> 01:46:14,360
 one evening um we did 50 parks and rec scholarships now that's honestly half of how many we would have

994
01:46:14,360 --> 01:46:19,000
 liked to have given this year but when you consider that we really couldn't give out scholarships

995
01:46:19,000 --> 01:46:26,760
 since march not too shabby and 11 dog park benches and then one dog park shade structure to the left

996
01:46:26,760 --> 01:46:34,360
 there our other area of impact is advocacy so helping make parks better for all we used our

997
01:46:34,360 --> 01:46:41,000
 outside voices for the bond election this year we maintained four fiscal sponsorships um that

998
01:46:41,000 --> 01:46:47,800
 included juneteenth cinco de mayo data and the senior center we had two parks and play campaigns

999
01:46:47,800 --> 01:46:53,480
 where we went to parks every single day during the month of may and i think that one was in february

1000
01:46:53,480 --> 01:46:59,800
 it was a lot colder and then ten on tuesday weekly um just trying to promote people getting out there

1001
01:46:59,800 --> 01:47:07,160
 it's a little easier now because i think people have found comfort in being out there um i go out

1002
01:47:07,160 --> 01:47:12,280
 every tuesday and more recently we have tried to go to other parks this is why i'm asking all these

1003
01:47:12,280 --> 01:47:17,880
 strange questions um because typically i've gone to my own park so that's been really enlightening

1004
01:47:17,880 --> 01:47:23,800
 and then we engaged over 50 people in volunteerism and now that's not including juneteenth and those

1005
01:47:23,800 --> 01:47:31,400
 others um just us specifically so there's just the past year just looking at it um i thought i'd also

1006
01:47:31,400 --> 01:47:37,240
 give you guys kind of an update of what we're looking forward to um we are looking at parks

1007
01:47:37,240 --> 01:47:42,200
 packs we think that's probably the best thing we can do right now that would help people because

1008
01:47:42,200 --> 01:47:48,200
 people are outside more than ever um and certainly going to parks and we've heard a lot of people say

1009
01:47:48,200 --> 01:47:54,600
 well we wish that the city provided hand sanitizer and again we've had this conversation of like well

1010
01:47:54,600 --> 01:48:02,040
 the city doesn't provide sunscreen so um we are going to help step in for those who are on a money

1011
01:48:02,040 --> 01:48:06,760
 crunch and we get it to help provide those park packs we have bandanas we'll include some hand

1012
01:48:06,760 --> 01:48:13,320
 sanitizer we're just trying to work locally to invest our money locally and then park equity so

1013
01:48:13,320 --> 01:48:19,400
 this was a huge topic for our board and the question really was how do we do park equity

1014
01:48:19,400 --> 01:48:26,120
 and the answer was we start with ourselves so our four main areas for park equity is understanding

1015
01:48:26,120 --> 01:48:33,080
 who we serve um that means our whole community and not just part of it um we also will measure

1016
01:48:33,080 --> 01:48:39,480
 our efforts um so we have a lot of scholarship recipients however we don't know who those kids

1017
01:48:39,480 --> 01:48:45,480
 are and i could not tell you what percentage of children we serve that were black or white or

1018
01:48:45,480 --> 01:48:52,200
 girls or boys i just need to do the work um but we just haven't we've just said we serve this many

1019
01:48:52,200 --> 01:48:57,960
 kids with scholarships um but being able to really understand who we're serving better helps make

1020
01:48:57,960 --> 01:49:05,400
 sure we're being equitable um how we fund also we um kind of did an evaluation of the things that

1021
01:49:05,400 --> 01:49:12,360
 we've funded and i'd say looking pretty white so we are trying to make sure that we are funding

1022
01:49:12,360 --> 01:49:18,120
 equitably and across our community and then finally just to be a colorful organization

1023
01:49:18,920 --> 01:49:27,720
 both in our leadership our board and recruitment our community committee engagement and then

1024
01:49:27,720 --> 01:49:33,640
 marketing and events and making sure that people see themselves when they see us and they see our

1025
01:49:33,640 --> 01:49:40,840
 parks um that's hugely important and so for us that starts with us um so it's it's been an effort

1026
01:49:40,840 --> 01:49:50,040
 that we've really tried to move forward um part of it is i'm the staff member i'm white and so i

1027
01:49:50,040 --> 01:49:56,520
 typically use my photos um and so i have really been pushing to get more photos from our community

1028
01:49:56,520 --> 01:50:01,720
 and going out to different areas and straight up talking to people i feel like hey i know i'm the

1029
01:50:01,720 --> 01:50:07,400
 awkward lady can i take your photo um and more times than not they say yes there has been one

1030
01:50:07,400 --> 01:50:15,720
 girl who looked at me like i have lost my mind and she told me no and that was okay so um kind

1031
01:50:15,720 --> 01:50:20,280
 of moving forward we're looking at grants and i'll be honest with you a lot of the grants i had

1032
01:50:20,280 --> 01:50:27,000
 anticipated being able to apply for in may changed because of covid um they were no longer supporting

1033
01:50:27,000 --> 01:50:35,160
 dog parks or they were halting their um grant process in general until 2021 so a lot of those

1034
01:50:35,160 --> 01:50:41,720
 have kind of gone to the side and we're doing more research um we're looking at texas health

1035
01:50:41,720 --> 01:50:49,400
 presbyterian grant co-serve and north texas cares for potential um grants to help cover either

1036
01:50:49,400 --> 01:50:58,200
 um construction projects or again this service side to help increase services of dpard like

1037
01:50:58,200 --> 01:51:04,120
 uh parks and play libraries so people could rent out items and be able to use utilize them in an

1038
01:51:04,120 --> 01:51:09,880
 outdoor setting without having to invest their own dollars to doing it and then finally we're still

1039
01:51:09,880 --> 01:51:16,520
 moving forward with our campaigns um the dog park campaign will still be huge and then arts are park

1040
01:51:16,520 --> 01:51:23,320
 or parks our art is another one that we are launching this year and it's really to ensure

1041
01:51:23,320 --> 01:51:28,280
 that designated donor funds are utilized where they want and we just want all types of people

1042
01:51:28,280 --> 01:51:34,040
 to see themselves in parks and there's a huge group of artists in our community who may not see

1043
01:51:34,040 --> 01:51:39,560
 parks as them but we have a lot of art and so we're going to start getting a little more creative

1044
01:51:39,560 --> 01:51:49,320
 um with promoting art and parks that's all thank you so much brook and in the sake of time quickly

1045
01:51:49,320 --> 01:51:56,520
 for the next meeting we have talked about the land acquisition for next time uh we mentioned trails

1046
01:51:56,520 --> 01:52:03,160
 an update of trails uh could we include the razor property development gary stop me if that's not

1047
01:52:03,160 --> 01:52:16,360
 okay and oh are you there gary okay and um we did we talked about in july a safety and security

1048
01:52:16,360 --> 01:52:25,960
 signage so if i am uh if we can include that for the next meeting so those are three items

1049
01:52:26,760 --> 01:52:38,200
 anybody uh have anything else they want to add okay may i have a motion to adjourn the meeting

1050
01:52:38,200 --> 01:52:46,440
 oh you have a question james no oh james making a motion to adjourn the meeting may i have a second

1051
01:52:46,440 --> 01:52:57,800
 david second all in favor all right anyone oppose all right i have meeting adjourned at 458 eddie