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 Okay, so here we are. It is August 7th, Friday August 7th. This is the City of Denton's public

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 art meeting. And we're going to start now by starting with item one, or item 2A, which

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 is going to be to consider the meeting, the minutes from last month's meeting. Does anyone

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 have any comments or changes to make from last month's meeting?

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 Michelle, just before you go into that, on item one, the presentation to the members

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 of the public, we do not have any.

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 Okay, then let's start again then. All right. So item one, we're not going to skip it. It's

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 just that we don't have anybody confirmed to be in this meeting to give us comments

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 today.

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 All right. So then we'll move on to 2A. Would anybody like to approve the meeting minutes

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 from last month?

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 I would like to approve the meeting minutes from last month.

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 Thank you, Mr. Steele. Could anybody second it?

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 I'll second.

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 All right. Well, then are we going to go like we did last month and do it by name for everyone

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 who's in favor?

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 That would be preferred. Thank you.

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 Okay, Gary. Thanks. All right. So let me make a note then. This first time it might be a

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 little bit slow. Mr. Steele.

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 Aye.

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 Ms. Ismert.

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 Aye.

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 Is it Ms. Eggert? Yes.

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 Aye.

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 Aye. Okay. Who else do we have in here? Meredith, do we?

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 Aye.

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 And is that everybody?

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 Yourself.

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 And myself. Okay. Other than that, and I will approve it. So there's just five of us. Okay.

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 Do we have a quorum?

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 There's nine. So yes, we are a quorum.

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 Right? Isn't it a simple majority? Gary, help me out.

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 That's correct.

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 We're good. Okay. All right. Then let's move on to number two. Receive a report, hold a

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 discussion and give direction to staff regarding a temporary art program and associated program

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 guidelines.

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 Okay. Let me pull that up. I have two things to share with you. In your packet, there was

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 some guidelines that, let's see, make sure you can see this. There we go. So this was

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 a draft for discussion purposes that was in your packet that Jessica had put together

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 regarding temporary public art program. Not sure if everyone had an opportunity to review

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 that. We could, you know, discuss this item and come back next month with some updates

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 if you'd like. I do have a short PowerPoint of some additional sculptures that somebody

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 reached out to us over the past two weeks that's interested in possibly leasing them

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 to the city. That could be a part of that program if you wanted to consider that just

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 as a future idea. But if we could maybe just discuss this at this point in regards to any

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 comments or thoughts in regards to the temporary art program guidelines that were provided

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 to you. I read through it as we were sitting here waiting for the meeting to start and

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 it all looks good to me. The one comment that I would make is about the funding and stipends.

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 This calls out a really specific number of $1,500. And so the one comment I wanted to

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 make was that is definitely a good stipend for someone to do a temporary public art project.

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 But I wonder if there's a way that we could leave it open so that depending on what the

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 opportunity actually is that funding or stipend amount could change. Does that make sense?

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 So how would you determine that variability? Well, the one thing I can think of for example

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 is the difference between bringing a large scale sculpture to a site and being responsible

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 for transportation installation and then removal versus participating in one of those opportunities

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 that's more of like a wrap around some sort of electrical box. Like the stipend for an

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 electrical box application I would imagine would be much smaller than something that

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 required a lot more work on the artist's behalf. So something on the electrical box, I mean,

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 you could leave that there. You may not need a stipend for that if it was something that

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 we did and we select artists for designs. And we said, hey, we're going to do five electrical

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 boxes and we're calling for designs on that art. And you could go through basically an

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 RFP process for that. We're going to have to pay for that sticker in that installation

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 on the box itself. And it could be up there for 10 years until it's to a point where it's

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 either vandalized or it's starting to come off or it fades.

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 So maybe the electrical box example wasn't the best example because that's not as temporary

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 as like a sculpture being on the site for a year. But I guess I just thought that if

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 we could build in a way that that stipend is adjustable based on what the opportunity

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 actually involves, I don't know if that makes sense.

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 I guess one way is if we have a temporary sculpture program and let's say you have pads,

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 you have 10 different pads in various locations and maybe it's by size. In that way, you could

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 be specific and say these pads that are four by four are going to be $1,000 for three years.

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 And this pad that is 20 by 15 is a larger piece, obviously a higher scale and maybe

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 that's $1,500 or $2,000 for three years because the expectation is it's going to be a larger

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 piece, maybe even more expensive. So that's something that we could try to articulate in

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 a future draft if that's the way the group wants to go.

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 Right, and I guess we don't really know what these opportunities are actually going to

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 be yet. So I just thought if right now we're just drafting a document that can be applied

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 to a bunch of different kinds of opportunities in the future, can we draft that part of it

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 in a way that builds in that kind of flexibility?

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 Maybe the beginning level is $1,500 and then for larger projects, additional funds may

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 be considered by the committee.

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 I like that, Ed, keeping it as flexible as possible because also you have to take into

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 term not just scope but like inflation and our city's budget. We know that we are going

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 into what's probably going to be a very difficult budget process. So yeah, I like that idea

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 of making it as vague and open as possible, not only to accommodate different types of

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 sculpture and artwork but also to -- well, and even beyond that, like if we did something

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 that was theater arts based or written art based, I like being able to have as much flexibility

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 and the people who take our places down the road to have as much flexibility as possible.

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 Is there any thought by any of the board members in regards to if a piece is sold while it's

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 on city property that a percentage of the sale would go back to the public art kind

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 of kitty for future lease opportunities?

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 Is that normal?

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 Yeah, that's normal.

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 It is.

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 Okay.

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 Alicia, what have you seen that's the standard percentage?

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 I think typically like municipalities take less than a commercial gallery. A commercial

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 gallery would normally take 50%. But I would think that the city would take something more

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 along the lines of like, you know, I don't really know. I know that Gary has participated

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 in programs like this before, right, Gary? What did the other city that you did this

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 with take?

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 I think in Arlington, it was either 15% or 20%. We never did sell one before I left.

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 But it was, you know, 15% or 20% that would go back.

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 Yeah.

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 We can also throw out 15% or 20%.

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 Okay.

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 Those pieces don't leave the site before like the agreement is over, correct? Or is that

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 up to the artist or do you have it in agreement? Like it's huge. I mean, in my experience,

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 it's been an agreement. Like if you sell a piece, it does not leave until the agreement

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 is complete or, you know.

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 The only issue that could come up with that in the context specific to temporary art is

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 you assume that it's outdoors or in a location where it could potentially get damaged in

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 one way or another. So the purchaser might want it sooner than later.

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 That's exactly what I was thinking.

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 Yeah. Or could we just replace it?

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 But whatever contract or agreement that you draw up for it would specify the amount of

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 time that it would be there. And if someone wanted to purchase it, you'd have to negotiate

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 the timeframe in which they would be able to secure it. So you're really talking about

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 two agreements.

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 Yeah. What we had in our agreement, it was there for three years. If for some reason,

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 if it was sold and it needed to leave before the end of that agreement, we'd either work

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 out a ratio of refund on the percentage of the time or the artist had to provide another

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 piece of art approved by the group to replace it during that timeframe. And then the piece

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 that was sold, obviously a percentage of that sale would come back. So that's how that framework

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 was set up.

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 Okay. I was just curious.

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 And making sure that they would be responsible for the replacement, like the cost of it,

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 I would imagine too, because I would hate to think that we pay to have something installed

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 and then someone buys it and then we have to pay to have something installed again.

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 Yeah. I'm curious as to why we want to even consider that as an option, rather than taking

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 the position that this is a piece that belongs to the city that we want to remain in place.

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 And it is temporary, you're right, Georgina, if it's a temporary piece, it's going to come

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 down that could go to someone's house or business after that.

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 Okay.

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 So I see your point.

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 I mean, obviously the easier solution is to just say that while it's under contract with

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 us for this exhibition, it won't be removed. So, you know, if it is sold, that new owner

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 doesn't get to have it until the exhibition ends. But I think that also what the kind

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 of exhibition that Gary was talking about was three years long. So that's very long.

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 And so I guess that's why they were open to this idea of, you know, if something sold,

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 it could potentially be taken down before that contract ended and replaced with something

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 else. But I think if the exhibition period is more like a year, it's totally reasonable

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 to just say, like, if it sells during that year, you know, the new owner just doesn't

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 get to have it until the year is over.

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 You guys, I might not be on the same page because I came in a little late. I was thinking

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 we were talking about the sculpture for the monument. What GDAC does, if people want to

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 purchase, because we do sell the art, if they want to purchase, they cannot remove the artwork

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 until after the exhibit has closed. And our percentage breakdown is 30-70, 30 to GDAC-70

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 to the artists. And that's a part of our contract.

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 In that specific instance, though, GDAC is a protected environment. What we're talking

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 about is temporary art, which would not be in a protected environment. And I think, Gary,

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 you'd mentioned exactly how many were sold during...

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 We didn't have any sold during that timeframe, but it was just about three years. The downside

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 of having it on a shorter timeframe is you're constantly looking to replace it, and it becomes

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 cumbersome. So we wanted to put a couple of years timeframe there so it wasn't a constant

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 shuffle of art too quickly.

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 I think... I don't know how many would get purchased if we start having them get sold

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 left and right. Maybe we'd want to reconsider it. But based on your experience, perhaps

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 we just make it so that if it's purchased, it's gone. We replace it with something else

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 quickly. The artist benefits, we benefit, and we move forward.

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 So we can look at those additions and amendments.

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 Anything about it? I just understood that the entire concept of the temporary art was

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 going to be things, not just like telephone rat boxes, but things that were going to be...

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 Like Ed had talked about, painting the streets and murals, stuff that couldn't be sold anyways.

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 You can't sell a light exhibit over a downtown building. You can't sell 3D paints to be a

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 traffic calming device. I guess I'm just still kind of... That's not meeting the expectations

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 that we had talked about in the past as temporary art is what I'm saying. And I'm not trying

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 to limit it. I'm just saying that this isn't something that we had mentioned.

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 Yeah, I think we're on the same page. I think rather than spend a lot of time in thinking

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 about it, we set some parameters. We move on. And if the parameters don't match what

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 we were expecting, then we adjust for that.

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 Okay. I think the only thing that would sell would be a sculpture, agreed. So I guess we

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 have to have it in the contract just in case, or in our draft of what the program is just

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 in case. But yeah, I'm actually more excited about those kinds of projects that are not

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 even saleable, but they're really just kind of like in a place for a short time and then

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 they go away.

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 Okay.

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 Yeah, we can add that. I guess one thing for discussion with the group and feedback is

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 a priority. With all the other projects we have going on, where does this fit into a

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 priority between the... I guess it'd be item D with the other sculptures we're trying to

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 get under works? Is this something that you want us to start tackling sooner, or is this

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 something that we can just kind of slowly work on until we get these other ones under

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 production and in place and then kind of launch this afterwards?

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00:17:02,080 --> 00:17:07,640
 Remind me, did we not set money aside for this for our budget next year? I thought we

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 had set like $3,000 aside or something.

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 I don't have that in front of me, but I can double check and follow up.

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 Right. I mean, it certainly can wait until next month until we look at a final document

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 and are going to vote on accepting it or not.

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 Okay.

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 Don't you all think? Is that okay?

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 Yeah, my impression was that there would probably be no budget for this until the next year.

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 Right.

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 Yeah.

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 Okay. Were there any other things that we needed to talk about our temporary art program

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 and its guidelines? Anyone else have anything they want to get off their chest? Okay, so

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 we don't need to vote on that, so shall we move on to item C then?

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 Sure.

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 Gary, are you good for that?

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 Yes.

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 So we have agreed that we're going to come back and visit this next month and have some

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 sort of wording about items which may be purchased and what circumstances would entail if we

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 had a piece of art that could potentially be bought and it is bought while it's on display.

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 So let's move on to C, receive a report, hold a discussion and give staff direction regarding

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 the use of budgeted project funds for artist proposals.

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 Okay, let me pull that up.

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 Okay, this is a public art stipend research. I hope everybody can see this. That was done

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 by staff in regards to some other cities in regards to stipends that were provided for

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 artwork for projects. So as of right now, you can see in the second and third column

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 of stipends, majority of the top few, I guess there's five or six of the cities provided

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 no stipend and then there were five or six that provided a stipend. So it's a little

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 bit varied in regards to what that is in regards to the location. So I guess that's, you know,

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 something for the group to discuss in regards to the direction they went ahead. If we do

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 want to provide a stipend, what that is going to be for those proposals and, you know, where

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 the money will come from.

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 Okay, so comments from anybody about this?

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00:19:57,280 --> 00:20:04,880
 Yes, if I could learn to push the unmute button. I like Lewisville and Richardson. I think

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 Lewisville, we would lower that amount just a little bit. Oops, it went away.

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 We have to, we're not allowed to show, we have to show everybody when there's discussion.

219
00:20:14,920 --> 00:20:24,960
 Sorry. That's all right. So Lewisville had the requirement that a stipend was applied

220
00:20:24,960 --> 00:20:31,800
 if it was over 100k, I think we could lower that. Richardson had that the stipend would

221
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 be 2.5% of the project amount. I gravitated towards those two variables for our specific

222
00:20:40,040 --> 00:20:50,160
 applications, but obviously it's open to discussion. I think we might lower ours to 50k, where

223
00:20:50,160 --> 00:20:58,920
 Lewisville is 100k and 2.5%, which is what Richardson has, I think is kind of works.

224
00:20:58,920 --> 00:21:01,480
 But what does everyone else think?

225
00:21:01,480 --> 00:21:07,200
 I'm curious about the rationale for this stipend. If we're talking about a stipend being given

226
00:21:07,200 --> 00:21:14,720
 to people we are soliciting proposals from, I don't, it may be something new that's happening

227
00:21:14,720 --> 00:21:21,560
 that I'm not aware of, but that's not typically how it's done. Especially at a time when there

228
00:21:21,560 --> 00:21:28,880
 are limited resources. One would think that we would want to have that money available

229
00:21:28,880 --> 00:21:39,480
 to the artists that we select to do the work. So I don't understand the rationale for it.

230
00:21:39,480 --> 00:21:45,960
 I think artists negotiating for artists come at this from a different perspective. From

231
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 a business perspective, it doesn't make sense to me that we would pay people to submit proposals

232
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 to us.

233
00:21:55,920 --> 00:22:01,800
 The Richardson requirement, it was the top three, if I remember correctly from the slides.

234
00:22:01,800 --> 00:22:06,520
 Even if I look at it, Ed, I'm not going to agree with it. And that's okay.

235
00:22:06,520 --> 00:22:11,080
 That's okay. Sure. And from my perspective, as a photographer, if someone reached out

236
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 to me and said, look, I'm considering two other people and I need you to do some mockup

237
00:22:17,760 --> 00:22:23,400
 photos of a very specific scene that's going to require models, that's going to require

238
00:22:23,400 --> 00:22:28,080
 props, that's going to require a lot of my time and work and research on lighting the

239
00:22:28,080 --> 00:22:34,920
 scene properly, I would be less inclined to apply unless there was some form of a stipend

240
00:22:34,920 --> 00:22:41,440
 applied. So I actually see the rationale from it. That's just my individual perspective.

241
00:22:41,440 --> 00:22:46,280
 And I do think that from an artist's perspective, it makes sense. But I also think there's another

242
00:22:46,280 --> 00:22:53,640
 side of that, where the artist knows that they are indeed competing with other potential

243
00:22:53,640 --> 00:23:02,440
 candidates. And that artist then would be on that artist to decide if that's something

244
00:23:02,440 --> 00:23:10,920
 they want to go forward with. I can tell you, I accept whatever it is the full body agrees

245
00:23:10,920 --> 00:23:16,760
 with. I will continue to say it does not make sense to me. It's not something that I have

246
00:23:16,760 --> 00:23:24,600
 ever done. So, and that's okay. I personally think it's more professional to offer the

247
00:23:24,600 --> 00:23:34,000
 stipend. Like for example, I mean, because this isn't for people who are throwing a proposals,

248
00:23:34,000 --> 00:23:37,480
 like a whole slew of people, this is for people that we've reached out to and you said you're

249
00:23:37,480 --> 00:23:43,660
 in the top three or however many you've qualified, we want you to do something. And so in a sense,

250
00:23:43,660 --> 00:23:49,400
 like I think even from a business perspective, like, I would expect if I was interviewing

251
00:23:49,400 --> 00:23:54,400
 for a position and I needed to travel, that they were going to pay for my flight and my

252
00:23:54,400 --> 00:24:00,360
 hotel room. That's completely within the realm of what we do in business. And so

253
00:24:00,360 --> 00:24:09,280
 Alisha, what's your experience with this?

254
00:24:09,280 --> 00:24:16,880
 I like the idea. So, in my head, the best way to explain this is like there are different

255
00:24:16,880 --> 00:24:27,800
 kinds of selection processes for different, all of a sudden my dog is there. Different

256
00:24:27,800 --> 00:24:33,560
 kinds of selection processes for different kinds of projects. So it makes sense to me

257
00:24:33,560 --> 00:24:40,720
 that for a project with a larger budget, like $100,000 or more, instead of just looking

258
00:24:40,720 --> 00:24:49,040
 at, so when we do an RFQ, a request for qualifications, we're asking for their CV and for images

259
00:24:49,040 --> 00:24:54,520
 of past projects. We're not asking them for a proposal for what they would do with this

260
00:24:54,520 --> 00:25:02,320
 site that we have, right? And then from that RFQ, we have all of these pre-qualified artists

261
00:25:02,320 --> 00:25:09,300
 that again, still haven't done any proposals for us. For smaller, like budget projects,

262
00:25:09,300 --> 00:25:15,560
 like $30,000 or so, it makes sense to just look at their past work and say that person

263
00:25:15,560 --> 00:25:21,080
 seems like the most qualified, let's go with them. And then basically just put them into

264
00:25:21,080 --> 00:25:28,320
 a contract right away and the proposal becomes part of that contract. But for a project that's

265
00:25:28,320 --> 00:25:38,600
 larger scale, bigger budget, to basically put all of our bets on one artist coming up

266
00:25:38,600 --> 00:25:43,840
 with the best proposal without even actually seeing their proposal and putting them under

267
00:25:43,840 --> 00:25:49,240
 contract for that much money before we even see what their idea would be is basically

268
00:25:49,240 --> 00:25:54,000
 like taking a huge risk on someone based on just seeing a couple images of their past

269
00:25:54,000 --> 00:26:01,400
 work, right? So for me, a big budget project, it does make sense to actually have like three

270
00:26:01,400 --> 00:26:07,800
 artists that we ask for proposals and then when we see those proposals, we decide which

271
00:26:07,800 --> 00:26:14,960
 artists to go with. So if we're asking them to do that work, to make a proposal, I think

272
00:26:14,960 --> 00:26:19,920
 we should pay them like without putting them under contract yet because we're basically

273
00:26:19,920 --> 00:26:24,920
 saying like we might not choose you, but we want you to do this work because we want to

274
00:26:24,920 --> 00:26:31,320
 see what your idea would be. And then like I think that document that Gary was showing

275
00:26:31,320 --> 00:26:39,040
 us, one of the other cities mentioned that once you get those proposals, you could potentially

276
00:26:39,040 --> 00:26:44,400
 use that proposal for a different site or a different project later on down the road.

277
00:26:44,400 --> 00:26:54,480
 So it's not always necessarily wasted money, right? So yeah, that's my kind of thought

278
00:26:54,480 --> 00:26:59,040
 around it is that yeah, maybe smaller budgets don't, we don't need to do this. We can just

279
00:26:59,040 --> 00:27:03,240
 go into contract, but bigger projects, bigger budgets, it makes sense.

280
00:27:03,240 --> 00:27:09,760
 And that's where the Lewisville cap comes into play and the way I'm hearing you describe

281
00:27:09,760 --> 00:27:16,720
 it, it's almost a mechanism designed to protect the city's investment because you could just

282
00:27:16,720 --> 00:27:25,040
 as easily go with an artist and throw everything at them and not receive what they advertise

283
00:27:25,040 --> 00:27:28,880
 they could actually provide.

284
00:27:28,880 --> 00:27:32,040
 It's kind of an interview basically, you know?

285
00:27:32,040 --> 00:27:38,440
 Yes, Lewisville was $100,000, anything if projects are more than $100,000.

286
00:27:38,440 --> 00:27:46,760
 And I think for our application, we could reduce that by 50% or more. So 50K or whatever

287
00:27:46,760 --> 00:27:54,380
 input anyone else provides, I think 100K would be a bit exorbitant for the type of stuff

288
00:27:54,380 --> 00:27:58,640
 that I've seen the committee do in the past years that I've been serving.

289
00:27:58,640 --> 00:28:05,960
 Well, then I think it raises the question. So let's just say as a number, we have an

290
00:28:05,960 --> 00:28:13,840
 $80,000 budget because right now Georgina and I and Michelle are serving on the interracial

291
00:28:13,840 --> 00:28:19,440
 fellowship projects subcommittee. And so that budget looks like it's going to fall somewhere

292
00:28:19,440 --> 00:28:28,040
 around $80,000. So if that $80,000 has to cover the cost of site preparation, in addition

293
00:28:28,040 --> 00:28:35,000
 to the fabrication and installation of whatever monument goes onto the site, we're already

294
00:28:35,000 --> 00:28:41,300
 eating away a lot at that $80,000 with all of those other costs, right?

295
00:28:41,300 --> 00:28:46,080
 So for a project of $80,000, if you think about all of the other money that's already

296
00:28:46,080 --> 00:28:54,600
 getting taken out, you're really only left over with maybe $50,000, $60,000 to actually

297
00:28:54,600 --> 00:29:01,680
 make a sculpture and to make a monument that's going to last potentially forever costs a

298
00:29:01,680 --> 00:29:06,360
 lot of money and materials and resources. So that doesn't actually leave a lot of money

299
00:29:06,360 --> 00:29:12,760
 left over for the artist to actually receive the fee, right? So to me, it actually does

300
00:29:12,760 --> 00:29:21,520
 make more sense to reserve this process of paying people to do proposals for bigger budget.

301
00:29:21,520 --> 00:29:32,240
 Actually, I think $100,000 does make sense to me in terms of a cap, but just because

302
00:29:32,240 --> 00:29:35,760
 of all those other expenses that end up getting rolled in.

303
00:29:35,760 --> 00:29:42,440
 All right. Again, I'm going to ask, would it be possible to make this as flexible as

304
00:29:42,440 --> 00:29:49,240
 possible and to say that the committee has the right to choose to do this for projects

305
00:29:49,240 --> 00:29:54,660
 which are in excess of let's say 50% of our annual budget, because that way you're taking

306
00:29:54,660 --> 00:30:03,040
 away the hard dollar limit giving for inflation or deflation and changes in our budget. I'm

307
00:30:03,040 --> 00:30:07,280
 going to take a step back and say that in the film and theater business, it is normal

308
00:30:07,280 --> 00:30:12,680
 procedure as well to ask artistic directors and artistic people to say, "Hey, what is

309
00:30:12,680 --> 00:30:18,080
 your concept for this commercial and we're going to do a test shoot?" And all the people

310
00:30:18,080 --> 00:30:22,420
 who are involved in the test shoot get paid for the test. And if that's the test that

311
00:30:22,420 --> 00:30:27,560
 says, "No, this is not the team we want," I would rather have the artist spend, I would

312
00:30:27,560 --> 00:30:32,800
 rather spend $1,000, $2,000 on an artist who brings back something that's clearly not what's

313
00:30:32,800 --> 00:30:38,440
 best for our city and take the rest of that money and put the egg in another basket personally.

314
00:30:38,440 --> 00:30:45,040
 So would it be possible, Gary, if you guys, I'd like for you to toss it around, if we

315
00:30:45,040 --> 00:30:51,760
 could say that we have the option to do it, we're going to make a grayscale of where it

316
00:30:51,760 --> 00:30:55,640
 could kick in and what it could look like, but let's not have it be more than X percent

317
00:30:55,640 --> 00:31:00,200
 of our budget if we feel strongly about it. How does that sound?

318
00:31:00,200 --> 00:31:08,200
 Would you want it to be kind of like mandatory of anything over $100,000 of X number of budget

319
00:31:08,200 --> 00:31:14,560
 not to exceed and then maybe anything between $50,000 and $100,000? It could be at the discretion

320
00:31:14,560 --> 00:31:19,280
 of the committee based on the budget? Well, again, I'm thinking why can't it just

321
00:31:19,280 --> 00:31:23,920
 be a percentage of the budget and therefore be flexible as we go into the future? I mean,

322
00:31:23,920 --> 00:31:29,000
 I know how hard it is to change these documents once we've written them, but that's just my

323
00:31:29,000 --> 00:31:34,200
 opinion. If everyone else loves $50,000 or $100,000, I'll definitely agree to it.

324
00:31:34,200 --> 00:31:38,280
 Just for clarification, you said percent of the budget, percent of that project budget?

325
00:31:38,280 --> 00:31:42,320
 The public art budget. Yeah, like if it's something that's a percentage of our public art budget

326
00:31:42,320 --> 00:31:48,880
 over a certain percentage, we have the right and option to do that.

327
00:31:48,880 --> 00:31:59,360
 Okay, so just some clarification. So we have ongoing budget. We don't have a specific allocation

328
00:31:59,360 --> 00:32:05,440
 every year. It's not like we have a $100,000 budget that comes in, but we have bond funds

329
00:32:05,440 --> 00:32:11,400
 that are dedicated to sculptures that may be five years old that's in a revolving account.

330
00:32:11,400 --> 00:32:18,680
 Are you counting that same amount every year? That's a great question. I mean, maybe this

331
00:32:18,680 --> 00:32:24,160
 is an impractical solution. What do the rest of you all think?

332
00:32:24,160 --> 00:32:33,320
 I liked what Gary proposed. It's mandatory for projects over $100,000 and then optional

333
00:32:33,320 --> 00:32:42,320
 for projects over $50,000. The committee has to at least have a discussion and make a decision

334
00:32:42,320 --> 00:32:46,080
 about whether or not we want to pay people for proposals.

335
00:32:46,080 --> 00:32:50,560
 I think you might want to add to that that it would be limited to no more than three

336
00:32:50,560 --> 00:33:01,580
 people per project. Yes, let's limit it to a small, maximum three. Yes. I would be fine

337
00:33:01,580 --> 00:33:05,800
 with just one person. And if we don't like them, go to person number two and pay them

338
00:33:05,800 --> 00:33:13,800
 personally. Jodi, Meredith, do you all haven't piped in much here? Do you have anything to

339
00:33:13,800 --> 00:33:17,920
 add? I'm fine with that kind of joint conclusion

340
00:33:17,920 --> 00:33:20,160
 that you all just made. I think that's a great idea.

341
00:33:20,160 --> 00:33:22,600
 Okay. I like the two actually.

342
00:33:22,600 --> 00:33:25,920
 There we go. We're going to be with them.

343
00:33:25,920 --> 00:33:29,120
 Terry's here as well. I don't know if you could see him, but he's...

344
00:33:29,120 --> 00:33:34,040
 No, I didn't. Hi, Terry. Welcome. I'm going to add you to the list. All right.

345
00:33:34,040 --> 00:33:37,520
 Just to make sure we got... Is that the consensus from everybody?

346
00:33:37,520 --> 00:33:40,560
 I have a question. Okay.

347
00:33:40,560 --> 00:33:46,200
 The question is, how much money were you talking per proposal? Is it going to be a percentage

348
00:33:46,200 --> 00:33:54,120
 of the commission? Yeah, it looks like the cities had different

349
00:33:54,120 --> 00:33:58,440
 percentages and different caps. Did you see that document in the agenda and that he put

350
00:33:58,440 --> 00:34:02,360
 up on the screen? Were you here for that? No, I was not.

351
00:34:02,360 --> 00:34:06,080
 Okay. Sorry. He showed us different cities from around

352
00:34:06,080 --> 00:34:12,200
 the Metroplex and there's some of them who say that only a certain small percentage of

353
00:34:12,200 --> 00:34:17,000
 the total budget can be spent in this endeavor. We're saying that maybe two and a half percent

354
00:34:17,000 --> 00:34:22,160
 might be the percentage that we would pay an artist to inquire about what they're going

355
00:34:22,160 --> 00:34:28,160
 to give us, what kind of project, what kind of result we would get from them.

356
00:34:28,160 --> 00:34:35,880
 Just for instance, Frisco was for projects that are larger than 150,000, it was 2,500

357
00:34:35,880 --> 00:34:43,080
 to 5,000 per artist. Allen was 500 honorarium for most projects.

358
00:34:43,080 --> 00:34:51,640
 On larger projects could go up to 1,000. Let's see.

359
00:34:51,640 --> 00:35:03,240
 I think Lewisville was 2.5%. I have it up, 100,000 projects more than $100,000.

360
00:35:03,240 --> 00:35:11,560
 In Richardson, Mr. Steele was 2.5% of the project for the final three selecting.

361
00:35:11,560 --> 00:35:15,860
 Something that we do, we've done in parks, we've done quite a few RFQs and we have quite

362
00:35:15,860 --> 00:35:26,640
 a few more in our taboo list right now. We narrow that down to, for instance, we're in

363
00:35:26,640 --> 00:35:31,000
 the middle of master planning, we narrowed it down to three and interviewed all of them.

364
00:35:31,000 --> 00:35:35,920
 Granted, those consultants didn't get a stipend, but we understand kind of where we're going

365
00:35:35,920 --> 00:35:40,760
 with this decision at the moment. It makes total sense, we just need your help

366
00:35:40,760 --> 00:35:50,160
 making a decision on is it the final three, what's the cap, all that good stuff.

367
00:35:50,160 --> 00:36:08,000
 Would you prefer a percentage or a flat rate? 2.5% of $100,000 is $2,500.

368
00:36:08,000 --> 00:36:19,120
 That's really generous in my opinion. I would say that would be, yeah, if you ask three

369
00:36:19,120 --> 00:36:29,760
 different artists for proposals, that's $7,500 that you're taking away from that 100K budget.

370
00:36:29,760 --> 00:36:35,160
 I would say that that's definitely the most we should do, but we could potentially, as

371
00:36:35,160 --> 00:36:41,840
 a smaller, being that we are a smaller city, we could potentially make it more like $1,500

372
00:36:41,840 --> 00:36:47,600
 or fall in line or in between one of those other cities that are nearby.

373
00:36:47,600 --> 00:36:55,880
 The other idea that just came to me would be to narrow it down to two artists, and if

374
00:36:55,880 --> 00:37:03,520
 out of the two, both of them fail, then obviously we don't know how to pick candidates, right?

375
00:37:03,520 --> 00:37:08,280
 So then make it three, make it two, so instead of thinking I'm competing against two other

376
00:37:08,280 --> 00:37:12,840
 people, I'm competing against one other person, I'm going to really make it happen sort of

377
00:37:12,840 --> 00:37:13,840
 thing.

378
00:37:13,840 --> 00:37:19,960
 What if we did a percentage, so I know you, Mr. Still, you like the percentage and maybe

379
00:37:19,960 --> 00:37:25,400
 want to cut the 100K, what if we do a percentage and not to exceed amount? So if the not to

380
00:37:25,400 --> 00:37:32,080
 exceed amount we say is, I'm just using the example, 2,000, and then it's 2.5% not to

381
00:37:32,080 --> 00:37:39,280
 exceed $2,000, so if in the future we pick a $200,000 art piece, or we get that amount

382
00:37:39,280 --> 00:37:44,400
 of money, then we're only paying up to the $2,000, and then for the smaller art pieces

383
00:37:44,400 --> 00:37:49,880
 that are in the $30,000 to $50,000 range, the artist is still getting some kind of stipend,

384
00:37:49,880 --> 00:37:52,540
 and it leaves that flexibility.

385
00:37:52,540 --> 00:37:54,160
 If we choose to, yeah.

386
00:37:54,160 --> 00:37:55,160
 If we choose to.

387
00:37:55,160 --> 00:37:58,440
 I think that's a great condition to add. What does everyone else think?

388
00:37:58,440 --> 00:38:01,560
 I like it too.

389
00:38:01,560 --> 00:38:06,480
 One thing that could be added to that, and I'll ask the group what their experience is,

390
00:38:06,480 --> 00:38:13,360
 so if we went out and asked for two proposals, and we select proposal A, could we count that

391
00:38:13,360 --> 00:38:18,060
 $2,000 towards the cost of the sculpture?

392
00:38:18,060 --> 00:38:23,080
 That should definitely go towards the cost of the project, I think.

393
00:38:23,080 --> 00:38:25,240
 That makes a lot of sense, Gary.

394
00:38:25,240 --> 00:38:31,720
 So the winner receives that as part of the sculpture, the second place person receives

395
00:38:31,720 --> 00:38:33,880
 that as having put in the effort.

396
00:38:33,880 --> 00:38:34,880
 Yes.

397
00:38:34,880 --> 00:38:35,880
 I think that makes sense.

398
00:38:35,880 --> 00:38:36,880
 As the runner-up.

399
00:38:36,880 --> 00:38:37,880
 Yep.

400
00:38:37,880 --> 00:38:38,880
 Okay.

401
00:38:38,880 --> 00:38:42,920
 So what we'll do is we'll put some wording together based on those protocols, and have

402
00:38:42,920 --> 00:38:48,280
 it for the next meeting for you guys to consider and vote on.

403
00:38:48,280 --> 00:38:49,280
 Excellent.

404
00:38:49,280 --> 00:38:52,280
 Sounds great.

405
00:38:52,280 --> 00:38:55,320
 All right.

406
00:38:55,320 --> 00:38:58,520
 Are we ready for item D now?

407
00:38:58,520 --> 00:39:01,520
 Yes.

408
00:39:01,520 --> 00:39:03,000
 Staff is yes.

409
00:39:03,000 --> 00:39:04,000
 Okay.

410
00:39:04,000 --> 00:39:05,280
 I want to apologize.

411
00:39:05,280 --> 00:39:10,760
 I'm having technical problems in getting power to my device and in hearing and seeing you

412
00:39:10,760 --> 00:39:15,000
 guys, so that's why I'm trying different options, but I think I'm okay now.

413
00:39:15,000 --> 00:39:18,440
 So I apologize for me floating in and off screen lately.

414
00:39:18,440 --> 00:39:19,440
 All right.

415
00:39:19,440 --> 00:39:25,240
 So item D, receive a report, hold a discussion, and give staff direction regarding the status

416
00:39:25,240 --> 00:39:28,640
 of our ongoing public art committee projects.

417
00:39:28,640 --> 00:39:29,640
 Okay.

418
00:39:29,640 --> 00:39:43,360
 Let me pull that up.

419
00:39:43,360 --> 00:39:59,080
 Okay, I've added a couple pictures to this to kind of provide some additional information

420
00:39:59,080 --> 00:40:04,880
 and some updates to this of things we've worked on this past week.

421
00:40:04,880 --> 00:40:08,520
 North Lakes Dog Park, we have a budget of $35,000.

422
00:40:08,520 --> 00:40:11,680
 We did spend a little of that to put in the foundation.

423
00:40:11,680 --> 00:40:18,120
 The committee narrowed it down to two specific artists.

424
00:40:18,120 --> 00:40:22,360
 John Whitmore, who's with Parks and Recreation, is also on the call.

425
00:40:22,360 --> 00:40:29,560
 We both reached out to artists, and unfortunately, both have declined.

426
00:40:29,560 --> 00:40:36,240
 One was recently declined, and the other one, I believe, is not accepting any projects at

427
00:40:36,240 --> 00:40:37,240
 this point in time.

428
00:40:37,240 --> 00:40:42,760
 John, do you have anything you'd like to add to that?

429
00:40:42,760 --> 00:40:47,560
 That pretty much wraps it up for that particular project.

430
00:40:47,560 --> 00:40:53,600
 What we're finding on a lot of people that when they decline, they're talking about most

431
00:40:53,600 --> 00:40:59,480
 of their projects are up in the six-figure or higher range because of their current market,

432
00:40:59,480 --> 00:41:05,640
 and then also their current media that they work with is much more expensive.

433
00:41:05,640 --> 00:41:10,240
 So that's been told to me by a couple of the artists so far.

434
00:41:10,240 --> 00:41:13,400
 Does that include the artists that Jessica reached out to?

435
00:41:13,400 --> 00:41:19,680
 I know that she said she heard from somebody who was enthusiastic about the project initially.

436
00:41:19,680 --> 00:41:26,240
 We talked to Crawford and Gold, which were the top two candidates from the subcommittee.

437
00:41:26,240 --> 00:41:32,140
 So we could circle back around with Jessica and see if that was an option.

438
00:41:32,140 --> 00:41:37,640
 Okay, so that committee needs to find more artists.

439
00:41:37,640 --> 00:41:42,440
 We need to make our expanse a little bigger, eh?

440
00:41:42,440 --> 00:41:45,600
 Or we could go to number three on the list for the subcommittee.

441
00:41:45,600 --> 00:41:51,040
 Okay, well, we'll talk about that when we have that subcommittee meeting, but okay,

442
00:41:51,040 --> 00:41:52,160
 I just wanted to clarify.

443
00:41:52,160 --> 00:41:53,160
 Thank you so much.

444
00:41:53,160 --> 00:41:54,160
 Okay.

445
00:41:54,160 --> 00:41:58,280
 So we'll definitely get a subcommittee meeting scheduled for that.

446
00:41:58,280 --> 00:42:06,560
 G. Rowland Vela Athletic Complex did talk to Mr. King, and Mr. Whitmore talked to him

447
00:42:06,560 --> 00:42:11,320
 as well, and he also declined based on budget.

448
00:42:11,320 --> 00:42:18,240
 And then John had reached out to the next person in line, and John, do you want to provide

449
00:42:18,240 --> 00:42:19,920
 that information?

450
00:42:19,920 --> 00:42:27,360
 I reached out to Osmond Aikon, and he actually lives in Brooklyn, and he had quite a bit

451
00:42:27,360 --> 00:42:29,520
 of damage from the storm that just came through there.

452
00:42:29,520 --> 00:42:35,680
 So he really just contacted me this afternoon prior to our meeting here, and saying pretty

453
00:42:35,680 --> 00:42:43,160
 much the same thing, is that he intends to deal with larger projects that are more expensive

454
00:42:43,160 --> 00:42:44,160
 media.

455
00:42:44,160 --> 00:42:51,360
 So he said probably about $130,000 is about where he typically falls for the projects

456
00:42:51,360 --> 00:42:55,560
 that he's involved with.

457
00:42:55,560 --> 00:43:02,160
 So we'll have to get that committee together as well to revisit that.

458
00:43:02,160 --> 00:43:06,800
 The tennis center, we are just finalizing the bids for that.

459
00:43:06,800 --> 00:43:13,360
 We had additional meeting this week about some permitting design issues, and I think

460
00:43:13,360 --> 00:43:14,400
 we've worked through that.

461
00:43:14,400 --> 00:43:18,720
 So the Pro Shop itself is scheduled to be done pretty quickly.

462
00:43:18,720 --> 00:43:23,280
 They're well ahead of schedule, and the courts itself will be going out to bid.

463
00:43:23,280 --> 00:43:27,660
 So we still have a lot of time in regards to moving on this one.

464
00:43:27,660 --> 00:43:30,040
 So I'd say this one's not a huge priority.

465
00:43:30,040 --> 00:43:33,760
 We definitely need to focus on the other ones to try to get those rolling.

466
00:43:33,760 --> 00:43:40,060
 So maybe we can put this one on the back burner until we get the dog park and the vela complex

467
00:43:40,060 --> 00:43:44,800
 underway.

468
00:43:44,800 --> 00:43:52,060
 Fire station number three, one of our fire chiefs is on the call as well.

469
00:43:52,060 --> 00:43:58,360
 This is a $25,000 budget, the initial concept and discussion, there's been a lot of discussion

470
00:43:58,360 --> 00:43:59,360
 about this.

471
00:43:59,360 --> 00:44:00,960
 I'm not privy to all of that.

472
00:44:00,960 --> 00:44:08,120
 So I welcome some feedback in regards to some decorative fencing that is supposed to be

473
00:44:08,120 --> 00:44:11,200
 functional as well as decorative.

474
00:44:11,200 --> 00:44:18,020
 The chief does have a design, and we've had some discussion with our purchasing department

475
00:44:18,020 --> 00:44:23,240
 in regards to if we want to move forward, there is a proposal here that I can provide

476
00:44:23,240 --> 00:44:30,960
 you that was designed by the chief, I believe, and I'll let him kind of chime in and discuss

477
00:44:30,960 --> 00:44:33,700
 the project.

478
00:44:33,700 --> 00:44:39,520
 First of all, thank you for allowing me to be with you today, and I am by no means any

479
00:44:39,520 --> 00:44:40,960
 type of artist whatsoever.

480
00:44:40,960 --> 00:44:44,440
 I can draw straight lines, but that's about it.

481
00:44:44,440 --> 00:44:49,400
 I'm the liaison for this project for the fire station building.

482
00:44:49,400 --> 00:44:55,080
 If you're not aware, our station three that's being rebuilt is right there on the highway

483
00:44:55,080 --> 00:44:57,360
 if you haven't been by it lately.

484
00:44:57,360 --> 00:45:01,960
 But phase two of the I-35 construction is going to demolish the gas station that's right

485
00:45:01,960 --> 00:45:05,100
 in front of the fire station right now, and they're going to be adding four more lanes

486
00:45:05,100 --> 00:45:10,160
 to that highway, which puts our fire station right on the frontage road, right in great

487
00:45:10,160 --> 00:45:11,160
 view of I-35.

488
00:45:11,160 --> 00:45:16,880
 It's going to be kind of a showplace for people coming into the city to see this fire station.

489
00:45:16,880 --> 00:45:24,960
 The fence on the southeast side of the building will be facing the highway.

490
00:45:24,960 --> 00:45:30,640
 It's a 40-foot by 20-foot L-shaped fence, and what we really envisioned was having some

491
00:45:30,640 --> 00:45:37,260
 sort of decorative artistic fire-themed fencing around that patio area, and whether that's

492
00:45:37,260 --> 00:45:41,520
 a core tin metal or something else, there's lots of different designs out there.

493
00:45:41,520 --> 00:45:46,200
 But that was just something that we have seen online with pictures, what our architect has

494
00:45:46,200 --> 00:45:51,680
 done up in Oklahoma City, what I've gathered from some other, you know, pictures that I've

495
00:45:51,680 --> 00:45:54,040
 looked at, you know, doing Google searches.

496
00:45:54,040 --> 00:45:59,720
 But you know, obviously artists can make art out of any type of material, and we thought,

497
00:45:59,720 --> 00:46:01,960
 well, why not make it out of a fence?

498
00:46:01,960 --> 00:46:05,600
 So we'd like to put that for your consideration.

499
00:46:05,600 --> 00:46:13,720
 So the last, when the committee met last, the discussion had boiled down to I think there's

500
00:46:13,720 --> 00:46:22,400
 some specific security requirements for the fence and design requirements for the fence.

501
00:46:22,400 --> 00:46:28,560
 So what we did was abstract the art layer from the fence layer.

502
00:46:28,560 --> 00:46:30,400
 So there should be a fence.

503
00:46:30,400 --> 00:46:37,200
 The fence should have the security and design requirements that are necessary for the fire

504
00:46:37,200 --> 00:46:39,960
 department to serve its function.

505
00:46:39,960 --> 00:46:45,240
 Then after that, we add the artistic elements to the fence.

506
00:46:45,240 --> 00:46:48,280
 So the art is added to the fence.

507
00:46:48,280 --> 00:46:52,120
 So rather than make the fence the piece of art, the fence is designed and constructed,

508
00:46:52,120 --> 00:46:55,820
 and then art is added to it.

509
00:46:55,820 --> 00:47:00,080
 Those on the committee with me can chime in if I'm not getting that exactly right.

510
00:47:00,080 --> 00:47:04,520
 But that was the last discussion that we had.

511
00:47:04,520 --> 00:47:09,560
 Ed, you mean something on top the fence?

512
00:47:09,560 --> 00:47:10,560
 I don't recall this.

513
00:47:10,560 --> 00:47:15,360
 I recalled you wanting to have something besides the fence as the artistic expression that

514
00:47:15,360 --> 00:47:17,200
 the bond money would get spent on.

515
00:47:17,200 --> 00:47:21,720
 Well, we kind of discussed, you know, what we're talking about, we're talking about two

516
00:47:21,720 --> 00:47:22,720
 different things here.

517
00:47:22,720 --> 00:47:29,440
 We're talking about a design element and a security element that has specific requirements.

518
00:47:29,440 --> 00:47:33,920
 And then we're trying to add, we're trying to make that into art.

519
00:47:33,920 --> 00:47:37,520
 And those things don't really match up that well.

520
00:47:37,520 --> 00:47:45,120
 So the fire department should create its fence per the security and design specifications

521
00:47:45,120 --> 00:47:46,780
 that are needed for it.

522
00:47:46,780 --> 00:47:55,080
 And then as an after the thought or after the fact, or in addition to enhance that fence,

523
00:47:55,080 --> 00:47:57,800
 then the artistic element should be added.

524
00:47:57,800 --> 00:48:04,240
 And did we come to that decision, Ed, based upon costs associated with both of those pieces?

525
00:48:04,240 --> 00:48:11,400
 That if we did it as a fence with art incorporated, we would be assuming the costs for the fence

526
00:48:11,400 --> 00:48:17,400
 that's necessary, that's functional, versus just paying for the artwork.

527
00:48:17,400 --> 00:48:24,320
 I'm just asking as a way of being reminded of why we came to that.

528
00:48:24,320 --> 00:48:31,640
 There's costs, I mean, for lack of a better comparison, it's oil and vinegar, right?

529
00:48:31,640 --> 00:48:39,480
 I need to design a master lock that is secure in its function in locking the specific door,

530
00:48:39,480 --> 00:48:42,440
 but I also want it to be a piece of art.

531
00:48:42,440 --> 00:48:46,400
 How many things like that exist that you can think of off the top of your head that they

532
00:48:46,400 --> 00:48:47,400
 don't?

533
00:48:47,400 --> 00:48:49,960
 I've seen some pretty nice looking locks.

534
00:48:49,960 --> 00:48:55,080
 I would like to add though, Ed, that this is still something that is being debated by

535
00:48:55,080 --> 00:49:02,480
 the subcommittee, because personally, I feel like no offense to the design you just showed,

536
00:49:02,480 --> 00:49:10,760
 sir, but I mean, like, we would get the artist to design it, but I do like the idea of having,

537
00:49:10,760 --> 00:49:16,200
 I still like the idea that came up to us years ago of having a fence with an artistic motif

538
00:49:16,200 --> 00:49:18,880
 in it that is functional.

539
00:49:18,880 --> 00:49:23,280
 So I realized that this was what your idea was, but I also felt that the committee hadn't

540
00:49:23,280 --> 00:49:29,360
 quite settled and agreed upon what you had just said, and I still strongly feel that

541
00:49:29,360 --> 00:49:34,800
 they should be able to make a fence and not have to jump through an art circle.

542
00:49:34,800 --> 00:49:39,840
 And if we want to go to a Dyson level of design, but we don't have the budget for that.

543
00:49:39,840 --> 00:49:43,560
 If you're going at the Dyson level of design, yeah, you can get a vacuum that looks like

544
00:49:43,560 --> 00:49:47,680
 a piece of art, but I don't think that's the budget that we have for this fence.

545
00:49:47,680 --> 00:49:54,560
 So if the fence were designed in such a way that art could be applied to it, I kind of

546
00:49:54,560 --> 00:49:56,680
 think that makes more sense.

547
00:49:56,680 --> 00:50:04,040
 Obviously, it's open to discussion, but Ed, if I may, obviously, my drawing was just off

548
00:50:04,040 --> 00:50:08,840
 the top of my head, you know, looking at some other things that I'd seen online.

549
00:50:08,840 --> 00:50:09,840
 That's just an idea.

550
00:50:09,840 --> 00:50:14,760
 Like I said, I'm not an artist, and the artist would definitely work on something like that.

551
00:50:14,760 --> 00:50:22,160
 But my thought was that the metal would be the canvas to be able to be used to design

552
00:50:22,160 --> 00:50:23,320
 some sort of artwork.

553
00:50:23,320 --> 00:50:25,200
 What we have is basically three parts.

554
00:50:25,200 --> 00:50:31,800
 We have the artistic design on the fence itself.

555
00:50:31,800 --> 00:50:38,240
 We have the manufacturer of the metal that will actually do the cutting, and then the

556
00:50:38,240 --> 00:50:40,520
 installer that would install the fence itself.

557
00:50:40,520 --> 00:50:46,000
 So three parts all working together, but the artist could use the quartet metal or some

558
00:50:46,000 --> 00:50:49,800
 other type of material on the fence as the canvas.

559
00:50:49,800 --> 00:50:52,040
 Mr. Bates, can I ask you?

560
00:50:52,040 --> 00:50:55,840
 Everyone sees you've already decided on the material.

561
00:50:55,840 --> 00:50:57,960
 You've already decided on the design.

562
00:50:57,960 --> 00:51:00,200
 We're not talking about art here.

563
00:51:00,200 --> 00:51:07,580
 So I agree that art should definitely be a part of this as per the location and the application.

564
00:51:07,580 --> 00:51:14,480
 But the fence is one thing, and the art that's applied to it is a different thing.

565
00:51:14,480 --> 00:51:17,360
 They're not the same thing.

566
00:51:17,360 --> 00:51:21,640
 Mr. Bates, do you still have the original pictures that might have been presented to

567
00:51:21,640 --> 00:51:25,440
 the Public Art Committee, let's say, it must have been two, three, four years ago?

568
00:51:25,440 --> 00:51:28,160
 I think they were from the architect.

569
00:51:28,160 --> 00:51:30,720
 I do have some pictures.

570
00:51:30,720 --> 00:51:34,960
 Are there not some that have some fence with designs on them?

571
00:51:34,960 --> 00:51:35,960
 I sure do.

572
00:51:35,960 --> 00:51:38,040
 I would like to still consider doing them.

573
00:51:38,040 --> 00:51:44,160
 I feel that it's appropriate to the place, the location.

574
00:51:44,160 --> 00:51:48,040
 I feel like it's appropriate to the need.

575
00:51:48,040 --> 00:51:53,540
 And I mean, we can go back into our subcommittee and pull each other's hair out some more.

576
00:51:53,540 --> 00:52:00,080
 But I'm personally very much on the side that the firemen should deserve to have the fence

577
00:52:00,080 --> 00:52:02,240
 that, you know, that's beautiful to me.

578
00:52:02,240 --> 00:52:05,120
 I think that's appropriate and beautiful.

579
00:52:05,120 --> 00:52:08,760
 But that's a decision for our subcommittee, and I guess not all for us to look at right

580
00:52:08,760 --> 00:52:09,760
 now.

581
00:52:09,760 --> 00:52:13,640
 That's just something that can be done.

582
00:52:13,640 --> 00:52:15,680
 Yeah.

583
00:52:15,680 --> 00:52:18,280
 Okay.

584
00:52:18,280 --> 00:52:19,280
 Thank you, first.

585
00:52:19,280 --> 00:52:25,480
 That's one of the designs that I think we saw all those years ago.

586
00:52:25,480 --> 00:52:29,720
 And I've been on this I've been on the subcommittee for a very long time, and we've gone back and

587
00:52:29,720 --> 00:52:39,040
 forth, and we at one point had discussed having almost a fence made out of vines, you know,

588
00:52:39,040 --> 00:52:43,920
 or something that was an artistic element.

589
00:52:43,920 --> 00:52:51,820
 And at the point you start to incorporate security and specific, you know, requirements

590
00:52:51,820 --> 00:52:55,160
 that are appropriate to a building, it's no longer a piece of art.

591
00:52:55,160 --> 00:52:58,160
 So we kind of have to design.

592
00:52:58,160 --> 00:53:01,240
 Are we designing, I'm sorry, let me finish, please.

593
00:53:01,240 --> 00:53:07,400
 Are we designing a fence or are we designing a piece of art that functions as a barrier?

594
00:53:07,400 --> 00:53:12,320
 Michelle and Ed, I think the other thing that would be helpful to us is to go back and look

595
00:53:12,320 --> 00:53:15,120
 at the minutes.

596
00:53:15,120 --> 00:53:18,880
 And I don't think it was three years ago, I think it was two.

597
00:53:18,880 --> 00:53:28,760
 And at some point, we had reached an agreement about moving forward with this project.

598
00:53:28,760 --> 00:53:32,880
 And if we could go back and look at those final minutes related to it would help to

599
00:53:32,880 --> 00:53:38,480
 guide our decision making going forward.

600
00:53:38,480 --> 00:53:43,920
 And I do think it had to do with separating the fence from the artwork.

601
00:53:43,920 --> 00:53:49,080
 And that in part was because of the costs that we would need to absorb as the Public

602
00:53:49,080 --> 00:53:56,640
 Arts Committee versus the costs that the fire department would need to absorb.

603
00:53:56,640 --> 00:54:00,600
 I remember that wasn't bond money, right?

604
00:54:00,600 --> 00:54:04,360
 But it was bond money that was already set aside for the fire department.

605
00:54:04,360 --> 00:54:07,240
 So it's like, correct?

606
00:54:07,240 --> 00:54:10,060
 I think so.

607
00:54:10,060 --> 00:54:16,920
 So David, correct me if I'm incorrect, we have $25,000 for the fence and the artwork

608
00:54:16,920 --> 00:54:19,160
 total.

609
00:54:19,160 --> 00:54:21,800
 That's my understanding, sir.

610
00:54:21,800 --> 00:54:25,720
 Was there a cost associated with the proposal that was done a few years ago that you're

611
00:54:25,720 --> 00:54:27,440
 aware of?

612
00:54:27,440 --> 00:54:32,120
 I'm not sure I was not I was not privy to that at the time.

613
00:54:32,120 --> 00:54:33,120
 Okay.

614
00:54:33,120 --> 00:54:36,880
 We could we could see if that down.

615
00:54:36,880 --> 00:54:40,960
 I do believe there was a cost associated with it.

616
00:54:40,960 --> 00:54:49,840
 And if we could find those minutes, that would help.

617
00:54:49,840 --> 00:54:54,680
 Well let's let's say then that we'll get Jessica to put us back into a committee meeting and

618
00:54:54,680 --> 00:54:59,120
 investigate all that stuff by the time we meet September 3, or whenever our next meeting

619
00:54:59,120 --> 00:55:00,120
 is.

620
00:55:00,120 --> 00:55:01,560
 Is that fair enough?

621
00:55:01,560 --> 00:55:02,560
 We can do that.

622
00:55:02,560 --> 00:55:03,560
 Okay.

623
00:55:03,560 --> 00:55:04,560
 Thanks.

624
00:55:04,560 --> 00:55:16,720
 Thank you.

625
00:55:16,720 --> 00:55:21,680
 Okay foundations of our history mural, we are staff is still working on getting final

626
00:55:21,680 --> 00:55:24,320
 approval from Union Pacific.

627
00:55:24,320 --> 00:55:28,880
 I think they're shorthanded they we reached out to him a couple times and they basically

628
00:55:28,880 --> 00:55:32,400
 said please be patient, we'll get back to you as soon as possible.

629
00:55:32,400 --> 00:55:39,420
 We have set up a online virtual community meeting for both this as well as the MLK sculpture.

630
00:55:39,420 --> 00:55:44,720
 If you recall, we had a meeting scheduled, it was towards the middle of March, and that

631
00:55:44,720 --> 00:55:46,880
 was right when everything shut down.

632
00:55:46,880 --> 00:55:50,080
 So we, we obviously canceled that.

633
00:55:50,080 --> 00:55:55,000
 So the city is working on protocols for public meetings right now.

634
00:55:55,000 --> 00:55:59,760
 So we've we've pencil penciled this in with September 3, to get feedback from the the

635
00:55:59,760 --> 00:56:08,640
 entire community, both on the foundations of our history mural, as well as the MLK sculpture.

636
00:56:08,640 --> 00:56:13,720
 Once we get get that approved, then we can move forward on the design on the painting.

637
00:56:13,720 --> 00:56:17,360
 I think Jessica had shared this with you in the past.

638
00:56:17,360 --> 00:56:19,720
 Oh, I love it.

639
00:56:19,720 --> 00:56:24,360
 Replicating similar to what was done over off of Bonnie Bray.

640
00:56:24,360 --> 00:56:30,480
 There would not be anything in the middle, as you can see in this picture on the left,

641
00:56:30,480 --> 00:56:36,320
 because of a stain, I'm sorry stains that run down from the bridge itself.

642
00:56:36,320 --> 00:56:41,280
 The artist has made this kind of color almost look like, you know, rusted steel to try to

643
00:56:41,280 --> 00:56:47,580
 hide that and didn't put any of the faces or specific artwork in the middle.

644
00:56:47,580 --> 00:56:52,160
 So it's all on the wings of the underpass at Robertson.

645
00:56:52,160 --> 00:56:56,600
 So this is his current proposal.

646
00:56:56,600 --> 00:56:57,600
 That's breathtaking.

647
00:56:57,600 --> 00:57:02,600
 I love it.

648
00:57:02,600 --> 00:57:06,000
 Love it.

649
00:57:06,000 --> 00:57:11,280
 And that that'll be used for the public meeting and then the MLK rec center we're still in

650
00:57:11,280 --> 00:57:17,320
 the kind of the same place that we were back in March, we have a budget a little over $70,000,

651
00:57:17,320 --> 00:57:21,160
 we're going to have that community meeting so make sure we get the input from the community

652
00:57:21,160 --> 00:57:27,120
 before moving forward with an official contract and taking that to City Council.

653
00:57:27,120 --> 00:57:33,020
 And then if that's all approved, hopefully we can start construction as soon as we can

654
00:57:33,020 --> 00:57:38,600
 and get that project underway.

655
00:57:38,600 --> 00:57:46,080
 And then the, the monument that we had talked about earlier $80,000 is the budget, I guess

656
00:57:46,080 --> 00:57:51,160
 there needs to, I guess I'm assuming that's for everything, including the foundation and

657
00:57:51,160 --> 00:57:54,760
 the placement any lighting that's in there.

658
00:57:54,760 --> 00:57:58,520
 If not, maybe there needs to be some discussion and clarity on that.

659
00:57:58,520 --> 00:58:01,440
 I haven't been involved in these specific subcommittee meetings.

660
00:58:01,440 --> 00:58:06,880
 So Michelle, I'm not sure exactly where things are if you want to maybe just do a quick update.

661
00:58:06,880 --> 00:58:09,180
 Well, we are meeting weekly.

662
00:58:09,180 --> 00:58:13,320
 So for those of you who aren't on the subcommittee, we've been having weekly meetings we have

663
00:58:13,320 --> 00:58:19,180
 I don't know what's changed since our last meeting because it's been a stressed out week,

664
00:58:19,180 --> 00:58:24,880
 but I will tell you that we have been in contact with with different members of the Denton women's

665
00:58:24,880 --> 00:58:28,640
 interfaith group of the fellowship.

666
00:58:28,640 --> 00:58:33,780
 We have actually taken their input as to how they felt about the location.

667
00:58:33,780 --> 00:58:38,680
 The top two locations we're thinking about right now are not carved in stone, but potentially

668
00:58:38,680 --> 00:58:44,840
 either Fred Moore Park next to the expansion of the Legion building or industrial street

669
00:58:44,840 --> 00:58:45,840
 park.

670
00:58:45,840 --> 00:58:51,000
 We've also talked about a really exciting overarching project of how this could become

671
00:58:51,000 --> 00:58:58,120
 the starting or terminus of a black history walk in our town, which would include the

672
00:58:58,120 --> 00:59:04,280
 rails to trails path that has its six interpretive signs already and also include the Black History

673
00:59:04,280 --> 00:59:08,120
 Museum that's down there by the Bayless Selby House on Carroll.

674
00:59:08,120 --> 00:59:13,640
 And so there is a way to to consider that there is a walkable.

675
00:59:13,640 --> 00:59:20,400
 I'm not sure if it's 100% wheelchairable like like for people with mobility issues.

676
00:59:20,400 --> 00:59:21,400
 I think it is.

677
00:59:21,400 --> 00:59:25,940
 I know that the entire rail trail is, but that would definitely be a priority.

678
00:59:25,940 --> 00:59:30,080
 And we've got people on City Council who are going to help us with getting that taken care

679
00:59:30,080 --> 00:59:32,000
 of if it's an issue.

680
00:59:32,000 --> 00:59:39,840
 And so tying this into an even larger statement about racial diversity and unity in our community,

681
00:59:39,840 --> 00:59:41,240
 which is super exciting.

682
00:59:41,240 --> 00:59:43,960
 So that's where we are right now.

683
00:59:43,960 --> 00:59:49,200
 And we will continue to update you as the months pass and we get closer to finding out

684
00:59:49,200 --> 00:59:56,200
 if our grant got accepted and where we are starting our fundraising efforts very shortly.

685
00:59:56,200 --> 01:00:03,840
 So we will keep you posted when that project gets to that point.

686
01:00:03,840 --> 01:00:09,800
 Anyone else who's on the committee want to add anything?

687
01:00:09,800 --> 01:00:15,200
 I would just add that at yesterday's meeting, we all decided that we're going to review

688
01:00:15,200 --> 01:00:18,360
 the pre the list of pre qualified artists.

689
01:00:18,360 --> 01:00:24,440
 Our next step for next Thursday is to have each of us to have a short list of five that

690
01:00:24,440 --> 01:00:27,160
 we can share and deliberate with each other.

691
01:00:27,160 --> 01:00:28,160
 Awesome.

692
01:00:28,160 --> 01:00:29,160
 Thanks.

693
01:00:29,160 --> 01:00:30,160
 All right.

694
01:00:30,160 --> 01:00:31,160
 That's us.

695
01:00:31,160 --> 01:00:37,160
 Anyone else want to make a comment on the fellowship monument or anything?

696
01:00:37,160 --> 01:00:42,280
 All right, Gary, is it okay if we move on to the staff reports and then close up?

697
01:00:42,280 --> 01:00:44,480
 Let me make sure that's the last one.

698
01:00:44,480 --> 01:00:45,480
 Yes.

699
01:00:45,480 --> 01:00:46,480
 That's the last one there.

700
01:00:46,480 --> 01:00:47,480
 All right.

701
01:00:47,480 --> 01:00:48,480
 Let's do it.

702
01:00:48,480 --> 01:00:54,440
 Let's get a staff reports update on the potentially public meeting.

703
01:00:54,440 --> 01:00:55,440
 Okay.

704
01:00:55,440 --> 01:01:16,400
 So we have hang on, let me back up.

705
01:01:16,400 --> 01:01:25,320
 I had to close the file, so I had to go back to it, sorry.

706
01:01:25,320 --> 01:01:26,320
 Okay.

707
01:01:26,320 --> 01:01:32,120
 So as of right now, so we're looking at September 3rd for the next public art committee meeting.

708
01:01:32,120 --> 01:01:39,880
 That is the same day as the the specific public art meetings that we're having those two items.

709
01:01:39,880 --> 01:01:43,400
 So if you want to consider a different date, that's fine.

710
01:01:43,400 --> 01:01:47,680
 If not, we can we can stay with that, and then that meeting is scheduled for 6 p.m.

711
01:01:47,680 --> 01:01:49,720
 So we should be okay.

712
01:01:49,720 --> 01:01:54,360
 But as of right now, project updates would be project subcommittees and artist proposals

713
01:01:54,360 --> 01:02:00,120
 if we can get any in check by then, and then an update on the temporary art program.

714
01:02:00,120 --> 01:02:06,160
 And then we also could provide an update on the funding for artist proposals as discussed

715
01:02:06,160 --> 01:02:07,160
 this afternoon.

716
01:02:07,160 --> 01:02:08,160
 Sounds excellent.

717
01:02:08,160 --> 01:02:14,840
 Is September 3rd okay for everybody, if I'm assuming we're still going to zoom, correct?

718
01:02:14,840 --> 01:02:16,840
 We have not heard otherwise.

719
01:02:16,840 --> 01:02:21,900
 So zoom until further notice, I'm going to zoom till I have a vaccine in me.

720
01:02:21,900 --> 01:02:22,900
 So okay.

721
01:02:22,900 --> 01:02:26,740
 Can I, who else, anyone?

722
01:02:26,740 --> 01:02:29,520
 Yeah, can I request something?

723
01:02:29,520 --> 01:02:35,760
 I wonder if, if this is a this situation that we're dealing with, with the fact that a lot

724
01:02:35,760 --> 01:02:41,520
 of the artists that ended up on our pre-qualified list are not actually interested in doing

725
01:02:41,520 --> 01:02:47,560
 projects of the size that we are doing.

726
01:02:47,560 --> 01:02:54,160
 So it just makes me wonder, in the future, if we're going to do like an open call for

727
01:02:54,160 --> 01:03:01,480
 pre-qualified artists every year, if we should change the language of that call, or if we

728
01:03:01,480 --> 01:03:07,400
 should have an additional question as part of the information that we asked from those

729
01:03:07,400 --> 01:03:13,160
 artists about that kind of addresses, like, would you be interested in projects of this

730
01:03:13,160 --> 01:03:15,880
 size, this size, and this size?

731
01:03:15,880 --> 01:03:21,360
 So that maybe there's another kind of additional, so we're not wasting our time as much in the

732
01:03:21,360 --> 01:03:22,360
 future.

733
01:03:22,360 --> 01:03:23,360
 I totally agree.

734
01:03:23,360 --> 01:03:26,200
 Georgina, you work with CAFE regularly, don't you?

735
01:03:26,200 --> 01:03:27,200
 Georgina?

736
01:03:27,200 --> 01:03:29,720
 Oh, I don't actually.

737
01:03:29,720 --> 01:03:40,720
 But let me say this, that last year, Michelle Cunningham made a push and effort to host

738
01:03:40,720 --> 01:03:47,080
 artists at GDAC so that they could learn how to use CAFE and go through that pre-qualifying

739
01:03:47,080 --> 01:03:48,560
 process.

740
01:03:48,560 --> 01:03:53,120
 No one showed up for that meeting.

741
01:03:53,120 --> 01:04:01,300
 So I don't know, I don't know how old the pre-qualified list is that we currently have.

742
01:04:01,300 --> 01:04:02,920
 It's less than a year.

743
01:04:02,920 --> 01:04:03,920
 They are new.

744
01:04:03,920 --> 01:04:07,800
 Jodi and I were on this, it was just a couple months ago.

745
01:04:07,800 --> 01:04:11,160
 I'll tell you, I mean, I hear the stereotype of the starving artist, and now I'm a little

746
01:04:11,160 --> 01:04:13,960
 surprised that people have turned us down.

747
01:04:13,960 --> 01:04:20,120
 Alicia, I do feel like maybe if this isn't successful for us, maybe we do just go ahead

748
01:04:20,120 --> 01:04:25,040
 and call for entries on an individual project by project basis.

749
01:04:25,040 --> 01:04:29,360
 I know that the reason we did this was to speed up the process of getting the art done.

750
01:04:29,360 --> 01:04:34,480
 But if it is counterproductive, maybe we go back to having, maybe we do that.

751
01:04:34,480 --> 01:04:42,640
 You know what, Michelle, it might be worth it to go through this process that we're going

752
01:04:42,640 --> 01:04:49,640
 through right now because we'll learn something about how artists respond.

753
01:04:49,640 --> 01:04:56,280
 What I wanted to say in addition is that we put out calls for material art in soft as

754
01:04:56,280 --> 01:05:01,480
 well as other exhibitions, and we get a pretty good response at GDAC like we did with the

755
01:05:01,480 --> 01:05:05,640
 30 under 30 exhibition.

756
01:05:05,640 --> 01:05:12,960
 Pre-qualified artists, like RFQs like this, the artists that are applying are assuming

757
01:05:12,960 --> 01:05:17,640
 that we'll have these like $100,000 budget projects.

758
01:05:17,640 --> 01:05:25,480
 So maybe we do an RFQ like this for pre-qualified artists, but we only use that RFQ process

759
01:05:25,480 --> 01:05:32,840
 for those big budget projects, whereas smaller budget projects, we do a cafe call for proposals

760
01:05:32,840 --> 01:05:34,640
 and RFP instead.

761
01:05:34,640 --> 01:05:38,100
 So we have both for different projects.

762
01:05:38,100 --> 01:05:42,720
 So Michelle, if I can inject, this is not specifically on the agenda, so I don't want

763
01:05:42,720 --> 01:05:45,760
 to get too far off target.

764
01:05:45,760 --> 01:05:50,040
 But we do have some options, and we can circle back around with you next month.

765
01:05:50,040 --> 01:05:53,260
 We can't still work off the pre-qualified list.

766
01:05:53,260 --> 01:05:56,600
 We got some recent discussions with our purchasing.

767
01:05:56,600 --> 01:06:02,360
 We can issue an RFP for a specific project if we wanted to be, this is where this sculpture

768
01:06:02,360 --> 01:06:03,360
 is going to go.

769
01:06:03,360 --> 01:06:07,600
 It needs to be this size and this weight, and this theme, give us your idea.

770
01:06:07,600 --> 01:06:08,600
 Here's the budget.

771
01:06:08,600 --> 01:06:11,080
 We can go in that direction.

772
01:06:11,080 --> 01:06:18,880
 We also have been given clearance that we can, if we see an artist that the group prefers,

773
01:06:18,880 --> 01:06:22,760
 we can reach out to them and have them put a proposal together.

774
01:06:22,760 --> 01:06:29,340
 So that's a recent opportunity that we can possibly speed things up.

775
01:06:29,340 --> 01:06:34,280
 They do want us to get into a routine of a process that we follow.

776
01:06:34,280 --> 01:06:39,720
 So if we do the RFQ, that might be for those higher end projects for sure.

777
01:06:39,720 --> 01:06:45,280
 But I think issuing an RFP would provide some clarity to the artist ahead of time, knowing

778
01:06:45,280 --> 01:06:47,880
 exactly what they're getting into.

779
01:06:47,880 --> 01:06:52,520
 And if we go on a national scale, obviously getting the art is going to be a little bit

780
01:06:52,520 --> 01:06:54,360
 more expensive getting it here.

781
01:06:54,360 --> 01:06:59,640
 So there might be an opportunity, maybe we focus on Texas or the Texas Sculpture Association,

782
01:06:59,640 --> 01:07:05,360
 you know, more locally, might provide more of a budgetary opportunity for us as well.

783
01:07:05,360 --> 01:07:07,320
 But we can definitely add that to the agenda.

784
01:07:07,320 --> 01:07:08,520
 That's an excellent idea.

785
01:07:08,520 --> 01:07:11,480
 We can add that to the agenda for discussion.

786
01:07:11,480 --> 01:07:15,320
 And then hopefully we get, you know, more local Texas people involved too.

787
01:07:15,320 --> 01:07:22,280
 Yeah, and even local.

788
01:07:22,280 --> 01:07:24,200
 We can put that on the agenda.

789
01:07:24,200 --> 01:07:29,920
 If that's okay with you guys.

790
01:07:29,920 --> 01:07:35,920
 Michelle, you broke up a little bit there, I couldn't hear you.

791
01:07:35,920 --> 01:07:39,440
 Oh, I think that's an excellent idea worth exploring.

792
01:07:39,440 --> 01:07:40,440
 Yes.

793
01:07:40,440 --> 01:07:41,440
 Okay.

794
01:07:41,440 --> 01:07:47,880
 All right, so we have, as right now, four items for the agenda.

795
01:07:47,880 --> 01:07:55,240
 Project updates, temporary art, stipend, and then kind of the selection process.

796
01:07:55,240 --> 01:07:57,600
 Okay.

797
01:07:57,600 --> 01:08:02,200
 And if anyone thinks of anything else, contact Gary.

798
01:08:02,200 --> 01:08:03,200
 Or Jessica.

799
01:08:03,200 --> 01:08:04,200
 Or Jessica.

800
01:08:04,200 --> 01:08:09,800
 All right, does that conclude us or do we have anything else to?

801
01:08:09,800 --> 01:08:14,400
 So that's conclude, unless there's anything else under concluding items, that's the agenda

802
01:08:14,400 --> 01:08:15,400
 for this evening.

803
01:08:15,400 --> 01:08:16,400
 Okay.

804
01:08:16,400 --> 01:08:17,400
 Okay.

805
01:08:17,400 --> 01:08:22,180
 Well, anybody have anything else to add before we sign off and start our weekends?

806
01:08:22,180 --> 01:08:28,720
 Okay, then I will call this meeting concluded and I don't have a clock showing what time

807
01:08:28,720 --> 01:08:29,720
 is it Gary?

808
01:08:29,720 --> 01:08:30,720
 416.

809
01:08:30,720 --> 01:08:31,720
 416.

810
01:08:31,720 --> 01:08:32,720
 Thank you.

811
01:08:32,720 --> 01:08:33,720
 You all stay safe.

812
01:08:33,720 --> 01:08:41,860
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