WEBVTT 00:00:00.000 --> 00:00:19.020 Great. We'll kick off the meeting of the Bond Oversight Committee and Brandon, if you want 00:00:19.020 --> 00:00:27.620 to introduce the first item. I will. Item A is consider the approval of the draft meeting 00:00:27.620 --> 00:00:40.960 minutes of January 16, 2020. I hear a motion. I'll move approval. I have a motion. Anyone 00:00:40.960 --> 00:00:52.600 second? I'll second. So we have a motion and a second. Any discussion? And then do 00:00:52.600 --> 00:01:03.400 we want to just ask for nays? David, is that appropriate? I think that's fine, yes. Is 00:01:03.400 --> 00:01:13.600 there anybody that doesn't approve the meeting minutes? Hearing none, motion passes. Item 00:01:13.600 --> 00:01:21.640 B, receive nominations and elect a vice chairperson of the Bond Oversight Committee. Good afternoon. 00:01:21.640 --> 00:01:29.240 At the last meeting, we did vote on a vice chair, but because we were only posted for 00:01:29.240 --> 00:01:34.200 the chairperson, we brought this item back on this agenda so that you could formally 00:01:34.200 --> 00:01:41.040 vote on a vice chair. So obviously could welcome any nominations at this time. I'll nominate 00:01:41.040 --> 00:01:50.440 Brandon McCleskey. I'll second. So we have a motion and a second to nominate Brandon 00:01:50.440 --> 00:02:07.860 McCleskey as vice chairperson. Any discussion? Anybody opposed? Hearing none, motion passes. 00:02:07.860 --> 00:02:13.000 Item C, receive a report, hold a discussion and give staff direction regarding the general 00:02:13.000 --> 00:02:22.360 obligation funded capital projects. Great. Well, with this item, you had the items that 00:02:22.360 --> 00:02:26.440 we traditionally bring forward at each one of the Bond Oversight Committees, the agenda 00:02:26.440 --> 00:02:31.960 information sheet, which had had a status update on each one of our bond program projects 00:02:31.960 --> 00:02:40.160 from the 2012, 2014, and 2019 bond programs, and our bond oversight report, the spreadsheet 00:02:40.160 --> 00:02:45.400 that walks forward our current budgets for each of those projects, our expenditures, 00:02:45.400 --> 00:02:50.280 encumbrances, and the remaining balances. We also have our bond issuance timelines that 00:02:50.280 --> 00:02:54.240 have been updated that are included in this item. I know it's been obviously a number 00:02:54.240 --> 00:03:02.080 of months since we met due to COVID and changing our format of the meeting. So we have a lot 00:03:02.080 --> 00:03:06.720 to go through. So what we've done for this item is we have three separate presentations 00:03:06.720 --> 00:03:13.240 for our streets projects, our facilities projects, and our parks projects. So we'll have Todd 00:03:13.240 --> 00:03:19.440 Estes go through the streets projects in one presentation, Gary Packin for the parks projects, 00:03:19.440 --> 00:03:25.440 and then Scott Gray, our director of facilities, will go through the facilities PowerPoint projects. 00:03:25.440 --> 00:03:29.800 Obviously we can take questions for each of those presentations as we go through them. 00:03:29.800 --> 00:03:35.760 Or if you have any questions on the status reports or the bond oversight report itself, 00:03:35.760 --> 00:03:41.280 we have staff available to answer any detailed questions as well. So unless there's any initial 00:03:41.280 --> 00:04:09.840 questions, I'll hand it over to Todd Estes I believe will be first and we can go through 00:04:09.840 --> 00:04:28.080 them. Is Todd here yet David? 00:04:28.080 --> 00:04:35.840 This is Ethan Cox, general manager of public works. I just got a notice from Becky that 00:04:35.840 --> 00:04:39.640 Todd is running a little late and be there about 1145. 00:04:39.640 --> 00:04:57.320 Okay. Why don't we skip to Gary then. 00:04:57.320 --> 00:05:06.800 Okay Gary Packin director of parks and recreation. Can everybody hear me? 00:05:06.800 --> 00:05:10.760 We can hear you Gary. Okay, perfect. All right, so we have a number 00:05:10.760 --> 00:05:14.520 of staff here as well that they can chime in, but I'm going to go through these slides 00:05:14.520 --> 00:05:22.160 and if you have any questions, feel free to ask. Next slide. We've been pretty aggressive 00:05:22.160 --> 00:05:29.440 over the past few years with our playgrounds. In 2018, we created a playground replacement 00:05:29.440 --> 00:05:34.960 plan that outlines every playground in the park system, what company it is at square 00:05:34.960 --> 00:05:41.920 footage, what year it was installed. Typically playgrounds have a 15-year lifespan. So we 00:05:41.920 --> 00:05:46.960 use that as the template the follow. Obviously sometimes playgrounds need to replace sooner 00:05:46.960 --> 00:05:53.000 based on vandalism. If they're in the sun, they degrade faster and how much use. If they're 00:05:53.000 --> 00:05:58.520 in the shade, they may last a little bit longer. So we have playgrounds that are in need of 00:05:58.520 --> 00:06:03.440 replacement probably sooner than 15 years. We have some that are older than 15 years 00:06:03.440 --> 00:06:10.520 that we could keep pushing forward. It may not need to replace as soon. We have replaced 00:06:10.520 --> 00:06:16.840 all the playgrounds in the original bond program except for McKenna. There was some discussion 00:06:16.840 --> 00:06:23.440 a few years ago about McKenna being an inclusive playground. With the topography of that site, 00:06:23.440 --> 00:06:29.520 we felt that that might not be the best location. And we actually, during our master plan meetings 00:06:29.520 --> 00:06:35.760 last year, we met with the community and talked about locations. We talked about Southwest 00:06:35.760 --> 00:06:40.920 Park for that inclusive playground and North Lakes Park. And they liked North Lakes Park 00:06:40.920 --> 00:06:47.520 better because of its accessibility with a bus route. But regardless of that, McKenna 00:06:47.520 --> 00:06:54.760 is under design right now. What you see this blue one on the top is the replacement playground 00:06:54.760 --> 00:07:01.840 for McKenna. We have received quotes on that and we're ready to take that to City Council. 00:07:01.840 --> 00:07:08.000 So we are moving forward to get that one done. We would like to request in a later item that 00:07:08.000 --> 00:07:15.400 the funding for McKenna be redirected to other playgrounds. We do have a lot of our land 00:07:15.400 --> 00:07:21.920 dedication and development funds in that park area. So we'd like to use that first and then 00:07:21.920 --> 00:07:27.280 reallocate that money for other playgrounds in the park system. And that's another agenda 00:07:27.280 --> 00:07:33.720 item for you guys to consider. We are replacing some other playgrounds in addition to the 00:07:33.720 --> 00:07:39.600 ones on the bond committee list as well. Joe Skiles being one that's part of that agenda 00:07:39.600 --> 00:07:45.720 item and possibly the design for an inclusive play structure, which I can provide in item 00:07:45.720 --> 00:07:55.240 E. Next slide. This park improvements, Lake Forest, Milam, they were completed. That money 00:07:55.240 --> 00:08:01.560 was actually reallocated to another project for the tennis courts because this was completed 00:08:01.560 --> 00:08:09.960 through a donation. Next slide. The South Lakes tennis courts have been, they were designed, 00:08:09.960 --> 00:08:16.120 we've been waiting on the completion of the design for the North Lakes tennis center. 00:08:16.120 --> 00:08:19.720 We needed to go back and do some additional design on these courts. So that's being done 00:08:19.720 --> 00:08:25.160 right now. So there's a slight delay there. So those would get bid out hopefully this 00:08:25.160 --> 00:08:31.240 fall. There will be two additional courts there with additional lighting possibly put 00:08:31.240 --> 00:08:39.880 on the existing courts pending funding availability. Property acquisition. Last March, we, we were 00:08:39.880 --> 00:08:46.000 we began creating a database of land throughout the city that we could use to work from to 00:08:46.000 --> 00:08:52.440 identify where we may want to buy land. Right around that same time, city council adopted 00:08:52.440 --> 00:09:00.100 a 10 minute walk as a policy for the department. And that initially is giving us guidance to 00:09:00.100 --> 00:09:06.200 identify where we need land to make sure that park space is available to every resident 00:09:06.200 --> 00:09:12.600 with a 10 minute walk or a half mile. So that's kind of the standard that we're using to help 00:09:12.600 --> 00:09:18.960 us identify where we need to, where we need to identify future parkland. So with council, 00:09:18.960 --> 00:09:25.040 we went to council last March and provided kind of a philosophy on how we look at land 00:09:25.040 --> 00:09:33.720 and how we prioritize land based off of acreage costs, the tree stand, the type of trees on 00:09:33.720 --> 00:09:40.600 the property, location to other assets in the city, schools, other parks, trails, those 00:09:40.600 --> 00:09:47.320 types of things, and use that to start identifying where that land could be. Then unfortunately, 00:09:47.320 --> 00:09:52.700 we hit COVID and we tightened up the budget for the city and that money was kind of put 00:09:52.700 --> 00:09:58.200 on hold until further notice. And then just recently we were given approval to move forward 00:09:58.200 --> 00:10:04.240 on that. So we are going back to city council in August. We're updating that spreadsheet 00:10:04.240 --> 00:10:09.920 and a PowerPoint to provide them a list of properties that we'd like to consider. Some 00:10:09.920 --> 00:10:16.040 of those are for purchase and some of those properties are in acquisition through development, 00:10:16.040 --> 00:10:20.160 through our land dedication and development process. So some of those will be free to 00:10:20.160 --> 00:10:27.120 the city and then some will have to pay. This funding was focused more towards South Denton. 00:10:27.120 --> 00:10:34.200 So those are the, that's the area that we're looking at for this funding. Next slide. Southwest 00:10:34.200 --> 00:10:39.180 Park Master Plan and Design. Coincidentally, Drew and I were out at the park this morning 00:10:39.180 --> 00:10:45.480 with our consultants walking around and driving on four wheelers, exploring the property with 00:10:45.480 --> 00:10:53.040 our development, our design team. We had a kickoff meeting earlier this month. We are 00:10:53.040 --> 00:11:00.960 putting together a citizen focus group of neighbors, park users, those types of people 00:11:00.960 --> 00:11:05.360 and we'll have a number of focus groups throughout this planning process and then we'll also 00:11:05.360 --> 00:11:10.040 have a number of public meetings to gather feedback. We're tentatively scheduled to have 00:11:10.040 --> 00:11:17.080 our first focus group meeting on August 20th, our first public meeting on August 27th. That 00:11:17.080 --> 00:11:25.960 will be a Zoom public meeting. We have $1.2 million for the total cost of the project 00:11:25.960 --> 00:11:36.320 itself. We've done some design work and some survey work. The contract for the actual consultant 00:11:36.320 --> 00:11:43.320 is under $200,000. So we are asking for an additional $75,000 be redirected from this 00:11:43.320 --> 00:11:50.120 project to our Parks, Recreation and Trail System Master Plan. That is item F on your 00:11:50.120 --> 00:11:56.320 agenda so we can talk a little bit more detail when we get to that point. Next slide. The 00:11:56.320 --> 00:12:03.740 spray ground. This was completed and dedicated in May of 2018. Very heavily used. Unfortunately, 00:12:03.740 --> 00:12:08.320 this year we have not opened it yet because of COVID. It's rather small and you can see 00:12:08.320 --> 00:12:13.560 the picture of the dedication down there. That's not quite six foot distancing. So we 00:12:13.560 --> 00:12:19.880 have not opened up that facility. Staff has built restrooms adjacent to that. That was 00:12:19.880 --> 00:12:34.200 part of a CDBG grant and that was completed this spring. Next slide. Trail system expansion. 00:12:34.200 --> 00:12:40.480 This obviously has been completed and is heavily used. It passes our new dog park that we opened 00:12:40.480 --> 00:12:46.320 back in December. We really actually designed the dog park around the curvilinear nature 00:12:46.320 --> 00:12:53.640 of this trail that goes up to the animal shelter. It goes north up to North Point Park and then 00:12:53.640 --> 00:12:59.500 it follows Cooper Creek. We are putting together as part of our Parks, Recreation and Trails 00:12:59.500 --> 00:13:07.540 master plan system a number of trails throughout the city. This one would carry along Cooper 00:13:07.540 --> 00:13:13.600 Creek. So we're looking forward to communicating with the public and getting some additional 00:13:13.600 --> 00:13:20.960 feedback on that in the next few weeks. Next slide. The tennis under construction. This 00:13:20.960 --> 00:13:26.560 is broken into two phases. The pro shop is under construction. That will be completed 00:13:26.560 --> 00:13:33.320 in early 2021. We went back and forth with USTA a number of times in regards to the design 00:13:33.320 --> 00:13:38.800 of the tennis courts to make sure that they were on board with everything we did and they 00:13:38.800 --> 00:13:44.760 approved the design. We have reached out to them for a grant of $100,000 that would go 00:13:44.760 --> 00:13:50.720 towards new facilities construction. So that is pending. We have not heard yet on that 00:13:50.720 --> 00:13:57.400 one. But we were released to move forward on this this month as well. And that is going 00:13:57.400 --> 00:14:05.240 to be going out to bid hopefully next 30 days. And this is this is the phase two that I just 00:14:05.240 --> 00:14:11.540 talked about the bid process. The bond program did call for 12 courts. We've master planned 00:14:11.540 --> 00:14:17.080 more than 12 courts so we could grow into that facility. And we did submit that $100,000 00:14:17.080 --> 00:14:21.360 grant. One additional thing, we're working with a public art committee to eventually 00:14:21.360 --> 00:14:27.880 put some public art within this facility. That has not been commissioned yet. So that's 00:14:27.880 --> 00:14:36.080 on the list of things to do with the public art group. Next slide. Waterworks pool. Again, 00:14:36.080 --> 00:14:42.400 this was opened and completed along with the concession stand shortly after. This has been 00:14:42.400 --> 00:14:48.200 an operations we did not open our pools this year because of COVID. But it's it's ready 00:14:48.200 --> 00:14:57.280 to open and for people to enjoy whenever we get post COVID for sure. Next slide. Bell 00:14:57.280 --> 00:15:04.840 athletic complex. This project is completed and being used. We are working on a few last 00:15:04.840 --> 00:15:10.640 minute additions to that we purchased some additional garbage cans, just park amenity 00:15:10.640 --> 00:15:16.240 items, and we're working on signage, we're going to put an arch, as you can see through 00:15:16.240 --> 00:15:20.080 the building, you see the playground down there in the bottom picture, there will be 00:15:20.080 --> 00:15:26.800 an arch there that says G Roland Vela athletic complex, and then we'll have a historical 00:15:26.800 --> 00:15:32.840 sign to let people know who, who Vela was or who Bella is, and what he did during his 00:15:32.840 --> 00:15:39.380 career, as well as a decorative plaque on the building, just commemorating the building 00:15:39.380 --> 00:15:46.180 itself when it was built and in those types of notifications. So we're putting some finishing 00:15:46.180 --> 00:15:54.320 touches on that project. We will have a balance in that project that balance not all of it, 00:15:54.320 --> 00:15:59.920 but some of it is bond committee money. We'll plan on coming back to you at the next meeting 00:15:59.920 --> 00:16:05.520 asking for that balance to be relocated to another project. Once everything is completed 00:16:05.520 --> 00:16:18.000 at Bella. Next slide. Lake Forest Park, Drew, Drew Huffman, our new assistant director actually, 00:16:18.000 --> 00:16:22.960 has been working diligently on this project has been challenging, working with the engineering 00:16:22.960 --> 00:16:30.160 on it, getting it ready for bid. The goal here is to dredge it and then to do some renovations 00:16:30.160 --> 00:16:35.480 on the dam itself, which is the area on the bottom left of your picture. We do have a 00:16:35.480 --> 00:16:41.520 trail that traverses on top of that, and then traverses throughout the entire park. The 00:16:41.520 --> 00:16:47.320 pond will be dredged. We do have a lot of vegetation that grows specifically in the 00:16:47.320 --> 00:16:52.760 heat of the summer on that northern section and starts to fill in the lake. And I'll let 00:16:52.760 --> 00:16:57.920 Drew provide some additional information on Lake Forest Park. This is Drew Huffman, assistant 00:16:57.920 --> 00:17:03.320 city director, Parks and Recreation. Like Gary said, we have been working very diligently 00:17:03.320 --> 00:17:10.120 on this project. We will receive the final plans tomorrow from the engineers. We'll review 00:17:10.120 --> 00:17:15.520 those final plans. Also with those plans will come all the specifications for us to be able 00:17:15.520 --> 00:17:22.220 to bid that project out. We are waiting on TCEQ and the Army Corps engineers permitting. 00:17:22.220 --> 00:17:26.200 It should be in, we expect those any day now. Those were all submitted back in March and 00:17:26.200 --> 00:17:33.280 they normally take around 90 days to 120 days to get them completed. So we're really close 00:17:33.280 --> 00:17:39.360 to those timelines. And we don't know exactly how COVID affected those two entities, but 00:17:39.360 --> 00:17:44.920 we were told that we were anticipating those permits any day. And as soon as we get those 00:17:44.920 --> 00:17:48.920 permits and all the plans are signed off, everything's ready to go for this to go to 00:17:48.920 --> 00:17:55.220 bid so we can start construction in the fall. 00:17:55.220 --> 00:18:02.080 Next slide. Open Space Land Acquisition. This is actually a 2019 bond program. The photo 00:18:02.080 --> 00:18:09.720 that's in the slide is the property on Mills. This was purchased in December of last year 00:18:09.720 --> 00:18:18.320 through funding from the Tree Fund. It was over $2 million. It's 70 acres, heavily treed 00:18:18.320 --> 00:18:27.400 on about 70% of it or so, 75% ish. Lots of, lots of post oaks on that property, a nice 00:18:27.400 --> 00:18:31.720 about four acre pond. Drew did go out there and make sure there were fish in there, just 00:18:31.720 --> 00:18:38.480 to kind of demo that. So we're looking forward to this being a future park space. As of right 00:18:38.480 --> 00:18:44.240 now, it is not open to the general public. There is an access road that you can see following. 00:18:44.240 --> 00:18:51.120 It's actually in the top right hand corner of your, the photo, I don't know if you can 00:18:51.120 --> 00:18:56.240 see my mouse or not, but it follows the tree line down the McKinney. It's a very narrow 00:18:56.240 --> 00:19:02.160 driveway. We probably, probably could use it as an alternate entrance or exit, but we're 00:19:02.160 --> 00:19:06.840 probably going to have to come off of Mills at some point in time. So we're looking to 00:19:06.840 --> 00:19:11.720 get this on our five year capital plan for master planning, and then we'll need funding 00:19:11.720 --> 00:19:17.360 for eventual park development at some point. This would be treated similar to Southwest 00:19:17.360 --> 00:19:24.400 Park. This one would be more in nature theme, where we're not going to go through and clear 00:19:24.400 --> 00:19:30.680 a tree. We're probably going to work around the trees, put in a lot of trails, the pond 00:19:30.680 --> 00:19:40.240 enjoyment for people, and just general outdoor experience. But we'll go through an entire 00:19:40.240 --> 00:19:44.880 design charrette with a focus group, as well as getting community meetings, getting input 00:19:44.880 --> 00:19:53.360 for what those neighbors that live out there, what they want to see in that park long term. 00:19:53.360 --> 00:20:03.400 Next slide. So that's, that's a brief overview on our bond related projects from 2014, 2015. 00:20:03.400 --> 00:20:06.680 Love to answer any questions you may have about any of those projects or even anything 00:20:06.680 --> 00:20:19.200 else within the park system. Tim? Yeah, I just had a question on timeframe for the completion 00:20:19.200 --> 00:20:27.960 of the tennis courts at the North Lakes. So we're not 100% sure yet until we get the 00:20:27.960 --> 00:20:34.240 bids back. You know, we were thinking it would be eight months or so, but really depends 00:20:34.240 --> 00:20:40.000 on on each contractor, what their timelines are. So we're we're thinking they'd be done 00:20:40.000 --> 00:20:47.240 somewhere between, you know, roughly by the end of 21. Okay, so you don't expect construction 00:20:47.240 --> 00:20:54.120 to start until early 21, sometime in early 21. That's that's that's ballpark. You know, 00:20:54.120 --> 00:21:00.480 if we go out to bid, let's say, just say August 1. It typically by time we go through the 00:21:00.480 --> 00:21:05.680 bidding process, the evaluation, get it to council, it's two to three months, and then 00:21:05.680 --> 00:21:11.440 we get the contract rolling, get them on site. So it probably be, you know, December, November, 00:21:11.440 --> 00:21:17.920 December, before we get them on board. So it could be late summer, early fall of 21. 00:21:17.920 --> 00:21:22.640 But we can get you definitely a more detailed timeline once we look at the bids that come 00:21:22.640 --> 00:21:28.560 in, in their timeframes. And you but you expect the building to be completed at the first 00:21:28.560 --> 00:21:33.240 of the year, but but there would be no occupancy or use of the building until the courts are 00:21:33.240 --> 00:21:38.400 complete. Is that right? That's correct. We may use it for staff in the meantime, while 00:21:38.400 --> 00:21:43.000 we're shuffling people around trying to keep people separated a little bit. But the building 00:21:43.000 --> 00:21:54.320 will be done ahead of the tennis courts. That is great. Okay, thank you. Are there any other 00:21:54.320 --> 00:22:03.520 questions from the committee members? Not I've got one on the Gary on the Southwest Park 00:22:03.520 --> 00:22:16.080 master plan and design. You talked about needing additional requesting an additional $75,000 00:22:16.080 --> 00:22:22.320 to finalize the project. Is that going to be on top of the original 100? Or is that 00:22:22.320 --> 00:22:28.880 the 75 that just hasn't been spent yet? So originally, I guess it was about a year or 00:22:28.880 --> 00:22:35.040 so ago, we asked the committee for $100,000 to be reallocated from Southwest Park to the 00:22:35.040 --> 00:22:40.840 Parks and Recreation Trail System master plan. We've used about 25,000 of that that was being 00:22:40.840 --> 00:22:47.000 done in house. We did hire some consultants to provide some minimal input on various items 00:22:47.000 --> 00:22:53.080 throughout the park system that utilize some of that 25,000. We were doing that internally 00:22:53.080 --> 00:23:00.480 with staff between balance of our existing work. And that it took a lot of time, we had 00:23:00.480 --> 00:23:07.700 30 public 3035 public meetings. And we've been working on it slowly. That staff member 00:23:07.700 --> 00:23:14.480 left the organization in February, then COVID hit. We have been working on the plan, specifically 00:23:14.480 --> 00:23:20.240 the trail section of the master plan with UNT during this timeframe. And we're looking 00:23:20.240 --> 00:23:27.940 to have that public meeting in August. We had a pre bid meeting with consultants yesterday 00:23:27.940 --> 00:23:34.560 to talk about the master plan. Their their bids are due at the first week of August. 00:23:34.560 --> 00:23:41.800 At that point in time, we'll go through interview the top three or four companies. And then 00:23:41.800 --> 00:23:46.280 once we select one, we'll negotiate pricing. At that point in time, I know exactly what's 00:23:46.280 --> 00:23:52.680 going to cost to finish that for us. So we may not need all of that. I hope we don't. 00:23:52.680 --> 00:24:00.680 But just because of timing with you guys meeting before we had that number, I asked for $75,000. 00:24:00.680 --> 00:24:04.800 We definitely provide an update to you at the next meeting in regards to what that contract 00:24:04.800 --> 00:24:08.400 amount is. And then if we need to bring some of that money back, we could definitely do 00:24:08.400 --> 00:24:16.120 that. We're not going to spend it if we don't need it for that project. We don't think with 00:24:16.120 --> 00:24:22.160 the scope of the work for the Southwest Park master plan that we need $1.2 million, that 00:24:22.160 --> 00:24:28.240 is not going to be enough to do this the construction drawings for that park. We do not have funding 00:24:28.240 --> 00:24:34.160 for it. We could possibly use some of that money for a phase section of that park. But 00:24:34.160 --> 00:24:39.120 until we get that park entirely master plan, I can't tell you exactly what phases will 00:24:39.120 --> 00:24:53.360 be first and what estimated cost would be. Okay. I just had one other question too on 00:24:53.360 --> 00:25:03.200 the veil of soccer complex and the monuments, sculptures that are going to be constructed 00:25:03.200 --> 00:25:09.640 out there. I was looking in the narrative and it was talking about where some of the 00:25:09.640 --> 00:25:18.040 different funding was coming from for those projects. So my question was going to be in 00:25:18.040 --> 00:25:26.000 line with had the public art committee identified, have they already identified where they're 00:25:26.000 --> 00:25:37.840 going to spend their remaining funds from the bond, I believe the 2014 bond. And I know 00:25:37.840 --> 00:25:43.000 that we had noticed, I don't know, maybe 10 to 15 different projects they were going to 00:25:43.000 --> 00:25:50.960 spend that money on at different places. Can we, if they've already identified that money, 00:25:50.960 --> 00:25:57.480 that's one thing. But if they haven't, does it make sense to fund the sculptures out of 00:25:57.480 --> 00:26:06.560 the public art committee funds and keep park funds out of that? 00:26:06.560 --> 00:26:13.240 So if I'm understanding correctly, if we could use the park funds first on that project and 00:26:13.240 --> 00:26:19.680 then let the public art committee use that money for another project, is that what you're 00:26:19.680 --> 00:26:28.240 talking about? Exactly the opposite. Okay. Okay. So as of right now, the sculpture portion 00:26:28.240 --> 00:26:36.240 of Vela is being paid for by the public art committee. I believe they have some of that 00:26:36.240 --> 00:26:41.320 allocated from bonds and then some money from hot funds that we're going to go towards that 00:26:41.320 --> 00:26:49.640 sculpture at Vela. If you scroll back to your picture of the park where you kind of have 00:26:49.640 --> 00:26:56.240 that alley that goes between the two buildings, there is a cube right there right now, a foundation 00:26:56.240 --> 00:27:01.880 that wasn't solved, that's ready for the public art to be placed. The subcommittee from the 00:27:01.880 --> 00:27:05.800 public art committee is going through and identifying the artists that they're going 00:27:05.800 --> 00:27:14.880 to be interviewing to do that sculpture. But as of right now, all the art is coming from 00:27:14.880 --> 00:27:22.760 the public art group. If the cost was higher than the, I think they have $35,000 allocated 00:27:22.760 --> 00:27:29.280 towards that based on the thematic approach that they're providing for that direction 00:27:29.280 --> 00:27:36.800 of that sculpture idea, it may cost more than 35. We could consider using some of the Vela 00:27:36.800 --> 00:27:44.000 money to assist that if it's going to be more, or they could use some of their other allocated 00:27:44.000 --> 00:27:46.160 bond money for artwork. 00:27:46.160 --> 00:27:52.000 Okay, that makes sense. Thank you for clarifying that. 00:27:52.000 --> 00:27:53.600 You're welcome. 00:27:53.600 --> 00:27:59.200 Are there any more questions from the subcommittee before we move on? I'm not the subcommittee 00:27:59.200 --> 00:28:02.400 of the committee. Okay. 00:28:02.400 --> 00:28:15.600 Great, I will hand it over to Todd Essence to go over a capital projects presentation. 00:28:15.600 --> 00:28:19.440 While Todd's coming up, the majority of the presentation that Todd's going to go over 00:28:19.440 --> 00:28:25.480 was presented to council a couple of weeks ago, just as a capital projects update to 00:28:25.480 --> 00:28:30.760 council as well. And so give that update to them and obviously wanted to come back and 00:28:30.760 --> 00:28:34.600 give a very similar update to the committee. And that's going to be something we'll be 00:28:34.600 --> 00:28:40.600 updating council on moving forward on a regular basis. I think we'll start off on a monthly 00:28:40.600 --> 00:28:44.120 basis going back to council with these updates and obviously bringing them to the committee 00:28:44.120 --> 00:29:02.440 every time we meet. Like you're on mute, Todd. If that had happened five times a week, it 00:29:02.440 --> 00:29:06.800 wouldn't be often enough to capture how many times it happens to me. So I apologize for 00:29:06.800 --> 00:29:10.840 running a little bit late this morning. It's appropriate that we're talking about roads 00:29:10.840 --> 00:29:15.700 when I had a car that didn't want to get on one this morning. So here we go. As David 00:29:15.700 --> 00:29:20.440 said, we did present the vast majority of this presentation to council here recently 00:29:20.440 --> 00:29:25.800 as an update. We are going to council on a monthly basis to update them on the status 00:29:25.800 --> 00:29:33.160 of projects. So as we run through this quickly, we just want to start with the 2012 and 2014 00:29:33.160 --> 00:29:38.640 bond program. And just to remind some of us, most of us are intimately aware of this one 00:29:38.640 --> 00:29:43.800 that in the 2012 bond election, it was primarily a streets bond. You had a little bit of public 00:29:43.800 --> 00:29:49.400 art component, but it's $20 million towards roadway or street reconstruction. And then 00:29:49.400 --> 00:29:55.820 2014, you've got this list of both in proposition one streets, which a large portion of that, 00:29:55.820 --> 00:30:01.280 another 20 to $24 million was street reconstruction. And then you had a myriad of items that were 00:30:01.280 --> 00:30:07.240 transportation related, broken out. And then in proposition three, did quite a few drainage 00:30:07.240 --> 00:30:14.880 improvements that were also included in that bond. So just to give you a snapshot of where 00:30:14.880 --> 00:30:20.360 we are with the 2012 bond program currently, and you'll see these colors pretty thematically 00:30:20.360 --> 00:30:24.000 throughout the presentation that blue, that kind of light blue color is always going to 00:30:24.000 --> 00:30:30.560 be projects in design, orange construction, pretty obviously. And then if it's completed, 00:30:30.560 --> 00:30:34.960 we've grayed it out. We're using the other colors of the rainbow for other things. And 00:30:34.960 --> 00:30:41.720 we'll talk about that here shortly. So currently we have about 30 segments to that to the 208 00:30:41.720 --> 00:30:46.580 segments that was originally in the 2012 bond program. We have about 30 left in design. 00:30:46.580 --> 00:30:52.440 They're being designed currently. We have 31 in construction and 147 complete. And we'll 00:30:52.440 --> 00:30:58.660 talk about why that design component is really important here in just a few minutes. The 00:30:58.660 --> 00:31:04.400 2014 bond program, you had another 195 segments that were added to the overall street reconstruction 00:31:04.400 --> 00:31:11.040 program. We've completed 119. You have 18 that are actively in construction, another 00:31:11.040 --> 00:31:15.640 49 in design. And at the time this presentation was put together, we had nine in the bid and 00:31:15.640 --> 00:31:24.400 award phase that has since been bid and it's going through the award process. And then 00:31:24.400 --> 00:31:30.640 in 2018, we issued CEOs that did two things. It attempted to round out what we understood 00:31:30.640 --> 00:31:37.640 the cost to deliver the 2012 and 2014 bond program, the street reconstruction segments. 00:31:37.640 --> 00:31:44.160 That's that 4.5 million. At the time, that was our best estimate of what it would cost. 00:31:44.160 --> 00:31:49.560 We've talked as a group multiple times about how we're seeing construction inflation, cost 00:31:49.560 --> 00:31:54.120 of construction inflation ramping up about 1% per month. And we have not seen that slow 00:31:54.120 --> 00:31:59.800 down even through the current economic scenario. It's still paying out to be true. Now we are 00:31:59.800 --> 00:32:04.680 starting to see that erode just a little bit as we see some more current projects come 00:32:04.680 --> 00:32:09.720 to bid and they're coming in significantly under what we anticipated, but it's still 00:32:09.720 --> 00:32:17.200 holding fairly true. And then we added as part of that 2018 CO issuance, we added another 00:32:17.200 --> 00:32:24.400 37 segments. Now if you recall, part of that effort was to recognize that in 2012 and 2014, 00:32:24.400 --> 00:32:30.520 the focus was on roadways that had OCI's or overall condition index assessment scores 00:32:30.520 --> 00:32:37.960 of 40 or less. So you had a lot of segments. Over the summer last year when we were talking 00:32:37.960 --> 00:32:42.360 about the 2019 bond, we were talking about that shotgun approach. It was, I don't care 00:32:42.360 --> 00:32:46.680 where it is in town. If it's a low on the OCI, we'll go fix it. Well, that left a lot 00:32:46.680 --> 00:32:52.200 of segments that were just on the borderline in between segments. It left them undone. 00:32:52.200 --> 00:32:56.560 So then we're coming back in successive years and impacting that neighborhood over and over 00:32:56.560 --> 00:33:02.600 again. It also was a very myopic view of what's actually in the right away as it was really 00:33:02.600 --> 00:33:07.680 focused on street segments without concern or consideration of what's going on with water 00:33:07.680 --> 00:33:12.080 and wastewater and some other facets in the infrastructure that we need to make sure we 00:33:12.080 --> 00:33:18.480 took into account holistically. So we added another 6.5 million in that 2018 CO issuance 00:33:18.480 --> 00:33:22.760 to make sure that we could help get a little further along away from that shotgun approach 00:33:22.760 --> 00:33:31.000 and more into that more neighborhood centric approach and get these projects done holistically. 00:33:31.000 --> 00:33:36.080 And then just briefly, the 2019 bond program as part of the street reconstruction component, 00:33:36.080 --> 00:33:41.120 there was another $70 million authorized by the voters to go ahead and go forward with 00:33:41.120 --> 00:33:46.520 street reconstruction. At the time that we were planning, that was 376 segments. We're 00:33:46.520 --> 00:33:51.760 still looking at that neighborhood focused approach. But we've also over the last year 00:33:51.760 --> 00:33:57.640 been working through a couple of issues, mostly tying in the water and wastewater component, 00:33:57.640 --> 00:34:03.760 make sure that we deliver all of those items cohesively and holistically. And that's also 00:34:03.760 --> 00:34:07.760 been an issue as we worked through, okay, what does that delivery schedule look like? 00:34:07.760 --> 00:34:11.520 And then you throw COVID on top of this and we're struggling to figure out what are we 00:34:11.520 --> 00:34:16.440 doing here? And that did put a little bit of a dynamic in this that we had not anticipated. 00:34:16.440 --> 00:34:23.040 So we anticipate the next time that this committee meets that we'll have a program, programmatic 00:34:23.040 --> 00:34:27.840 plan set out to set for you side to side for you so that you can see how we're actually 00:34:27.840 --> 00:34:36.400 going to deliver that 2019 program. One of the things that we did talk to council 00:34:36.400 --> 00:34:41.960 about were those cost overruns. And this is that design component of 2012 and 2014, along 00:34:41.960 --> 00:34:46.040 with several other factors that we wanted to bring to your attention. We did go back 00:34:46.040 --> 00:34:52.280 to council and asked for an additional CO issuance of 8.9 million to complete the 2012 00:34:52.280 --> 00:34:58.880 and 2014 bond program. There were a lot of contributing factors to that. And I'm going 00:34:58.880 --> 00:35:04.040 to flip to the next slide. We can come back to this later if you have questions. But one 00:35:04.040 --> 00:35:09.380 of those drivers, those prime drivers that we ran into was a lot of these street segments 00:35:09.380 --> 00:35:14.480 were anticipated to be done through in-house crews or contracts that we already had. And 00:35:14.480 --> 00:35:21.520 that pricing was used to develop what we thought we were going to have to have on hand in 2018. 00:35:21.520 --> 00:35:27.800 What we saw significantly in 2019 was absolutely there was a lot of variable left in these 00:35:27.800 --> 00:35:32.760 projects. And as we had to bid them, not through the traditional contracts that we had used 00:35:32.760 --> 00:35:39.280 10, 20, 30 years in the past, but we're up to speed. We're getting these contracts as 00:35:39.280 --> 00:35:44.760 they're appropriately as it meets all the requirements of our procurement department 00:35:44.760 --> 00:35:52.560 in the state law. We definitely saw some impacts to pricing. Now that was lack of some details 00:35:52.560 --> 00:35:57.160 that could have been in those bid packages. And that's absolutely where the design helps 00:35:57.160 --> 00:36:02.920 that component. So not incorporating design into earlier bid packages absolutely impacted 00:36:02.920 --> 00:36:08.240 where we went last year. That pushed some schedules out. We're currently not anticipating 00:36:08.240 --> 00:36:14.200 2012 and 2014 being fully complete until the end of 2022, very beginning of 2023 at the 00:36:14.200 --> 00:36:22.680 latest. We also had significant increases in variety of sectors in the market. Plus 00:36:22.680 --> 00:36:27.320 the competition for labor in the construction market's been unreal over the last four or 00:36:27.320 --> 00:36:32.880 five years. That has definitely led to labor costs going up and overall pricing to go up. 00:36:32.880 --> 00:36:38.440 So that's just a snapshot of what occurred between 2018 when we thought we had it fully 00:36:38.440 --> 00:36:46.400 budgeted and where we are today. So over time, initially we started with 208 street segments 00:36:46.400 --> 00:36:52.280 in the 2012 bond election. That when 2014 came along, it brought us back to 403. And 00:36:52.280 --> 00:36:57.140 today we're currently working through that 440 segments. Before I move on to the rest 00:36:57.140 --> 00:37:03.080 of these projects, are there any questions that the committee would like to address at 00:37:03.080 --> 00:37:10.760 this point? Todd, you'll need to take down the slide there. I think we under the open 00:37:10.760 --> 00:37:18.560 meetings act, we have to show whoever is talking to us. Okay. Are there any questions from 00:37:18.560 --> 00:37:35.560 the committee? Sure. Go for it, Todd. All right. All right. So we move forward to more 00:37:35.560 --> 00:37:40.760 individualized projects and especially related to the bond program. One of the things you're 00:37:40.760 --> 00:37:47.120 going to see as a theme on the subsequent slides and in future presentations is a snapshot 00:37:47.120 --> 00:37:52.520 of where we are with these projects. So just to kind of lay out the map for you just a 00:37:52.520 --> 00:37:59.160 little bit here, you're going to see again that blue is always going to represent the 00:37:59.160 --> 00:38:03.320 projects that are under design. If it's in orange, then it's in construction. Now, one 00:38:03.320 --> 00:38:06.520 of the things you'll see here is obviously we've got a schedule here at the top that 00:38:06.520 --> 00:38:14.160 refers to the years. So while we may be in design, say in May of a year, we're going 00:38:14.160 --> 00:38:18.080 to go to construction that same year. So the whole year shows up as construction. It doesn't 00:38:18.080 --> 00:38:23.120 necessarily mean we, it's not an intent to nail down timeframes here. It's just to give 00:38:23.120 --> 00:38:27.320 you an idea that within that year, that's what's going to happen. Absolutely. We have 00:38:27.320 --> 00:38:32.360 those schedules, but this is just for representation purposes. It gives you a better idea of where 00:38:32.360 --> 00:38:38.000 we are. If you see a project in purple, it's on hold for construction or maybe on hold 00:38:38.000 --> 00:38:41.800 for design. There may be a variety of reasons for that and we can talk through those issues 00:38:41.800 --> 00:38:47.160 as we come upon them. This dash blue line right down the middle here, that's just to 00:38:47.160 --> 00:38:51.680 give you a frame of reference of where we are in time. So where we are throughout that 00:38:51.680 --> 00:38:57.280 year and where that is in relation to the project and its delivery. On the far left, 00:38:57.280 --> 00:39:02.040 you'll see the project name, the proposition it was under, as well as here, scope, schedule 00:39:02.040 --> 00:39:06.160 and budget, the three legs of the stool for any project. We understand their health of 00:39:06.160 --> 00:39:12.960 that project by where we are within those three spectrums. So scope, if you see scope, 00:39:12.960 --> 00:39:17.540 schedule or budget with a green dot, that means things are moving forward as expected. 00:39:17.540 --> 00:39:22.160 We have no real major issues that we're working through, nothing that would seem to be impacting 00:39:22.160 --> 00:39:26.720 either scope, schedule or budget, wherever that lands. If you see it in yellow, that 00:39:26.720 --> 00:39:32.040 means there is a risk or an opportunity that staff is working through to resolve. It may 00:39:32.040 --> 00:39:35.760 have an impact to the project. It may not. It may just be something that we're working 00:39:35.760 --> 00:39:41.400 through embedding, but as quickly as we identify those moving into that yellow category, we 00:39:41.400 --> 00:39:44.640 want to bring them to everybody's attention so that you're aware we're working through 00:39:44.640 --> 00:39:49.400 those issues, but we haven't fully resolved them just yet. And then anything that shows 00:39:49.400 --> 00:39:55.000 up in red, that is a definitive impact. It only goes back to green once we have a full 00:39:55.000 --> 00:39:58.600 resolution of that issue. So some of what you're seeing here is the presentation that 00:39:58.600 --> 00:40:03.040 we gave to council. There have been a few minor updates, but this is what we presented 00:40:03.040 --> 00:40:07.800 to council at the end of June. So just walking through here, and I don't want to go through 00:40:07.800 --> 00:40:12.680 every project because if it's in green, then we're proceeding forward as you see here. 00:40:12.680 --> 00:40:16.120 This is the schedule that we anticipate and we're not seeing any major issues at this 00:40:16.120 --> 00:40:20.800 time. But if you look at the first two, the Quiet Zones projects, there has been some 00:40:20.800 --> 00:40:27.280 motion on those here recently. We are about 95% to 100%, depending on the intersection, 00:40:27.280 --> 00:40:32.560 complete on design. We're working through the logistics of getting those to construction. 00:40:32.560 --> 00:40:38.480 We are waiting on one crossing for UP's approval. And to date, we just have one document that 00:40:38.480 --> 00:40:43.680 we're waiting on, which is the update of pricing that they had given to us initially. So as 00:40:43.680 --> 00:40:48.520 soon as that moves through the system, we anticipate that to move here in the next 30 00:40:48.520 --> 00:40:53.160 days to 45 days. We're working hand in hand with council governments to keep moving in 00:40:53.160 --> 00:41:00.080 that conversation with UP and move those four projects along much faster and those four 00:41:00.080 --> 00:41:05.160 intersections in that project. There are also in that Quiet Zone package three more projects 00:41:05.160 --> 00:41:10.440 that are much further north. We're not pushing those forward as quickly right now, primarily 00:41:10.440 --> 00:41:14.960 because we really need to get the middle segment, which is everything from McKinney Street all 00:41:14.960 --> 00:41:19.720 the way up to Old North. Those crossings also need to be done before anything's really effective 00:41:19.720 --> 00:41:24.900 the further north you get. So we're working through those, but for sure the downtown crossings 00:41:24.900 --> 00:41:30.160 and Quiet Zones, that's what we are anticipating to see motion on that project here shortly. 00:41:30.160 --> 00:41:33.720 So the next time you see this update, we should have a schedule up there and we'll give you 00:41:33.720 --> 00:41:40.520 an idea of where we are on the delivery of it. If I'm looking through these different 00:41:40.520 --> 00:41:46.720 projects, I'm going to jump down to the 2020 street bundle. You'll see yellow here. My 00:41:46.720 --> 00:41:53.840 apologies. Trying to get rid of a screen that's popped up all of a sudden. That yellow dot 00:41:53.840 --> 00:42:00.320 there under schedule is really from a change in an effort to minimize costs. That 2020 00:42:00.320 --> 00:42:04.400 street bundle, we were going to send out to design through a consultant contract. That 00:42:04.400 --> 00:42:09.240 contract was on the order of two to two and a half million dollars, which was within the 00:42:09.240 --> 00:42:14.000 range you would expect for a project that's a 20 to $22 million construction project. 00:42:14.000 --> 00:42:21.120 But in an order to save some money and allow some of this money to be pushed to other projects, 00:42:21.120 --> 00:42:26.360 especially other street reconstruction projects, we brought this design in house. Now the trade 00:42:26.360 --> 00:42:31.520 off with design in house is the cost does come down substantially, about half or less 00:42:31.520 --> 00:42:37.240 the cost of what we would send outsourced. But there's a time trade off. We definitely 00:42:37.240 --> 00:42:42.960 don't have 50 or 60 engineers waiting to just jump on a design project and get all into 00:42:42.960 --> 00:42:49.160 the weeds with it. We have two engineers and four design technicians and it just elongates 00:42:49.160 --> 00:42:54.520 the time frame for that design to be completed. So the risk here, why you see it in yellow, 00:42:54.520 --> 00:43:01.280 is really driven by the timeline. So it may take us a little longer to design these projects 00:43:01.280 --> 00:43:06.200 so that could have some construction cost impacts, but we're working to minimize that 00:43:06.200 --> 00:43:11.640 through some other measures. So that's an effort in progress. One of the things I didn't 00:43:11.640 --> 00:43:16.240 mention earlier is if you see on the far left here, some of these rows are highlighted in 00:43:16.240 --> 00:43:21.200 either orange or a green. Green would mean that it's complete and you'll see that on 00:43:21.200 --> 00:43:27.080 a couple of slides here. Orange means we're bidding that project, that project is bid. 00:43:27.080 --> 00:43:31.800 This project at the time we went to council was being bid. It has already come in. It's 00:43:31.800 --> 00:43:39.400 going to council for award. Next project on this list was Hickory Creek Road phase two. 00:43:39.400 --> 00:43:44.440 We do have some budget concerns there. It's more nailing down costs for some unforeseen 00:43:44.440 --> 00:43:49.360 utility issues that occurred out in the field once we started construction and then closing 00:43:49.360 --> 00:43:57.400 the budget costs for the signal that will go in at Montecito and Hickory Creek Road. 00:43:57.400 --> 00:44:04.440 Morse Street is, and there's an item later on in the agenda to talk about Morse, we started 00:44:04.440 --> 00:44:08.680 looking at what projects had the highest priority needs to make sure they can continue to go 00:44:08.680 --> 00:44:13.840 forward. And obviously West Hickory had the greatest need to really get pushed forward, 00:44:13.840 --> 00:44:20.200 but it had some budget constraints. As streetlights were added, as sidewalks were added, then 00:44:20.200 --> 00:44:24.920 the drainage component once we got into design, that also needed to be done. That increased 00:44:24.920 --> 00:44:30.080 the cost of that project to almost 2.9 million up from what we originally thought of almost 00:44:30.080 --> 00:44:36.840 a million dollar project. The thought process here was let's take a look at Morse. Morse 00:44:36.840 --> 00:44:42.980 really doesn't have a need to expand as quickly. Now that has changed some and we are working 00:44:42.980 --> 00:44:47.960 with the county on that one as they've taken over the former Sallie Beauty building. But 00:44:47.960 --> 00:44:53.160 the street itself is actually in usable condition. It still needs to be done. The project is 00:44:53.160 --> 00:44:56.900 definitely not off of our radar. We're still pushing forward. We're just looking for avenues 00:44:56.900 --> 00:45:01.280 to fund that project. So that's why you see it on hold on the far right. You also see 00:45:01.280 --> 00:45:06.080 the schedule and the budget in red. That project is on hold until we nail down where those 00:45:06.080 --> 00:45:11.920 funds are coming from to finish out that project. That project also grew from just what was 00:45:11.920 --> 00:45:19.720 in the bond program to extending the old two lanes of Morse Street, which is still asphalt, 00:45:19.720 --> 00:45:25.160 and redoing the entire stretch from 288 all the way over to Mayhill. So that's some more 00:45:25.160 --> 00:45:30.040 of the issues came from as well from a budget side. So we're working through that issue 00:45:30.040 --> 00:45:34.160 and we'll have an update soon or the next time this committee meets for sure we'll have 00:45:34.160 --> 00:45:40.640 that path forward. And then the Riddell extension at Mingo, if you recall, a couple years ago 00:45:40.640 --> 00:45:47.600 we talked about really where we need to focus that money is the design efforts into Mingo 00:45:47.600 --> 00:45:52.160 Road as a whole from Bell all the way up to Old North, including Riddell. And then let's 00:45:52.160 --> 00:45:57.120 figure out what does that intersection look like at Riddell and Mingo. So the area the 00:45:57.120 --> 00:46:02.400 traffic study for the entire area is complete. We're working through the draft comments right 00:46:02.400 --> 00:46:07.480 now and finalizing that that will lead into the design phase. So right now we're nailing 00:46:07.480 --> 00:46:12.080 down scope as we work through this and we'll be able to give you a better idea where we 00:46:12.080 --> 00:46:19.840 recommend that project going and then we can put a schedule to it going forward from there. 00:46:19.840 --> 00:46:23.800 Following and if you have this presentation, your backup, you'll see a lot of things we 00:46:23.800 --> 00:46:29.280 just talked about on the following page that was just for your reference and we can absolutely 00:46:29.280 --> 00:46:34.560 come back to this here in a minute. As we move into proposition three, so we broke this 00:46:34.560 --> 00:46:39.000 out a little bit. This is still part of the 2014 bond program. These are those drainage 00:46:39.000 --> 00:46:45.080 projects that were in the bond program. You see two of the green. Those projects are complete. 00:46:45.080 --> 00:46:51.120 Then you have two up here. Phase one of that downtown storm sewer trunk line. That project 00:46:51.120 --> 00:46:56.320 is bidding and we'll be going out to construction this year. It's still on target in all phases. 00:46:56.320 --> 00:47:00.640 It's green across, but you've got this phase two where we're running into an issue working 00:47:00.640 --> 00:47:06.240 with UP that we do anticipate being resolved here very shortly. Now that we've got council 00:47:06.240 --> 00:47:11.980 of governments helping us work through this issue with UP, there's an easement that was 00:47:11.980 --> 00:47:17.240 needed to get into that project, get into the railroad right away to be able to put 00:47:17.240 --> 00:47:21.320 that project into the ground. There's also a couple of driveways that have to be moved. 00:47:21.320 --> 00:47:24.920 We're working through some of the budget constraints that we're dealing with now as we've worked 00:47:24.920 --> 00:47:35.440 through the time lag on this. Before I move on to the 2019 bond program, are there any 00:47:35.440 --> 00:47:40.680 questions that I can answer at this point? Eric? 00:47:40.680 --> 00:47:50.960 Hey Todd. Just a couple quick things. When you talk about Riddell looking at that as 00:47:50.960 --> 00:47:58.080 a holistic project, but then you also talked about the quiet zone progress that we've made, 00:47:58.080 --> 00:48:04.240 so thank you for that with UP and the cog. I'm assuming, but I'd like to confirm just 00:48:04.240 --> 00:48:11.040 that the crossings near Riddell that might be changed as a factor of, or as a result 00:48:11.040 --> 00:48:17.580 of the Riddell project would be kind of pushed back on those plans from a funding perspective. 00:48:17.580 --> 00:48:22.440 That plan set, having the benefit of us being able to plan this on our own this time, this 00:48:22.440 --> 00:48:26.320 is one of the few projects where we've really gotten to stretch our own wings on this. Yes, 00:48:26.320 --> 00:48:31.320 the quiet zones would be incorporated into the project. As we work through the design, 00:48:31.320 --> 00:48:34.640 we would be working with the railroad to make that happen as well. 00:48:34.640 --> 00:48:56.160 Okay. Thank you. Any more questions? Okay. All right, 2019 bond program. So the 2019 00:48:56.160 --> 00:49:00.800 bond program, there were three propositions. The one I'm going to focus on is proposition 00:49:00.800 --> 00:49:06.800 one, which is the roadways component. Similar to what we've seen earlier, you see the street 00:49:06.800 --> 00:49:10.880 reconstruction programs, primarily in purple. The only reason that's in purple right now 00:49:10.880 --> 00:49:14.960 is that we're working through that programming piece. So we do anticipate that by the end 00:49:14.960 --> 00:49:17.860 of the summer, we'll know what that program looks like, and we'll be able to give you 00:49:17.860 --> 00:49:22.560 a schedule. We'll also be able to clear out the yellows and give you an idea of where 00:49:22.560 --> 00:49:28.960 that project lands. Sidewalk improvements, schedule and budget. One of the things that 00:49:28.960 --> 00:49:35.360 really could be changed is this 2020 block. Since the last time we talked to council, 00:49:35.360 --> 00:49:39.400 we have two years worth of construction already designed. So that money's already being put 00:49:39.400 --> 00:49:46.360 to work to build sidewalks that were designed in 2018 and 2019. So those are moving forward. 00:49:46.360 --> 00:49:50.660 The schedule and the budget constraints, those are really just as we work through the right 00:49:50.660 --> 00:49:56.440 away issues. The biggest unknown for any of these sidewalk projects is that temporary 00:49:56.440 --> 00:50:01.480 construction easements, as you work with individual property owners and you start working through 00:50:01.480 --> 00:50:05.080 what it actually costs to acquire right away where you didn't have it before or you're 00:50:05.080 --> 00:50:11.200 working around landscaping or a variety of other things that are out there, it can make 00:50:11.200 --> 00:50:15.440 that cost and schedule go up a little bit. It can also contract it depending on who you're 00:50:15.440 --> 00:50:18.880 working with. So that's why you see those in yellows. We're working through every one 00:50:18.880 --> 00:50:23.780 of those issues as they come up. The Bonnie Bray phase five, you'll see the yellow there 00:50:23.780 --> 00:50:28.960 for schedule and budget. That really comes down to the fact that we were looking to reduce 00:50:28.960 --> 00:50:33.680 some of the cost incurred by that project by bringing in the design in-house. So instead 00:50:33.680 --> 00:50:37.400 of going out and getting another million, a million and a half dollar contract to design 00:50:37.400 --> 00:50:42.200 that project, we're designing that one in-house that can have similar trade-offs as we talked 00:50:42.200 --> 00:50:47.160 about earlier where because we're designing in-house, there's a limited amount of staff 00:50:47.160 --> 00:50:51.000 that can push the schedule out, but we are working to minimize that impact as well. So 00:50:51.000 --> 00:50:56.780 we do anticipate overall the budget should stay much leaner on the design side. Now right 00:50:56.780 --> 00:51:04.480 away in construction costs, that'll be the number that we're working through. And I think 00:51:04.480 --> 00:51:12.000 that is it. Yes. Any questions? 00:51:12.000 --> 00:51:16.360 I would add just one thing to Todd's presentation there at the end as we talked about the street 00:51:16.360 --> 00:51:21.840 reconstruction program for 2019. And this was indicated in the backup as well. As we're 00:51:21.840 --> 00:51:26.920 focusing on closing out the 2012 and 2014 program and issuing that additional eight 00:51:26.920 --> 00:51:32.120 to nine million dollars of CO debt next year to close those programs, we are focused now 00:51:32.120 --> 00:51:37.400 on design at least for the next two years for the 2019 program. And if you look at the 00:51:37.400 --> 00:51:42.140 issuance schedule we have, we have pushed out the issuance one year to extend a year 00:51:42.140 --> 00:51:47.080 to the 2019 program from what we considered during the committee process just as we focus 00:51:47.080 --> 00:51:51.320 on 12 and 14. But as Todd indicated, we'll be coming back to the committee with more 00:51:51.320 --> 00:51:55.920 detailed schedules for each of those. But I did want to make sure that was clear in 00:51:55.920 --> 00:52:00.520 the information that was presented. 00:52:00.520 --> 00:52:10.200 All right. Thank you very much. I appreciate your time. 00:52:10.200 --> 00:52:15.600 Now we have Scott Gray, our director of facilities to go over our facilities projects including 00:52:15.600 --> 00:52:22.000 the police police projects for the 2019 bond program. So Scott, we can take it away. Kevin 00:52:22.000 --> 00:52:24.880 Ann will pull up the presentation. 00:52:24.880 --> 00:52:30.540 Thank you, David. And good afternoon, everyone. I am, as David said, the new director of facilities 00:52:30.540 --> 00:52:36.840 management have been in the position since just about COVID hit in middle of March. So 00:52:36.840 --> 00:52:43.120 I'll do my best to fill in some of the blanks for you today on a couple of projects. The 00:52:43.120 --> 00:52:48.480 presentation you just saw by Todd's explanation of the color coding is the same thing I used 00:52:48.480 --> 00:52:53.400 in my presentation. So it saves me some time having to explain that. So, Kevin Ann, you 00:52:53.400 --> 00:52:59.120 can move to the next slide. Again, we're going to do a presentation on the two bond projects 00:52:59.120 --> 00:53:07.680 that are in '14 and '19 for you today. So the first project under the 2014 bond proposition 00:53:07.680 --> 00:53:12.560 number two is fire station number three. And again, the same color coding at the top of 00:53:12.560 --> 00:53:17.960 the slide there of where we're at and the vertical line of where we're at as well. So 00:53:17.960 --> 00:53:22.320 just wanted a couple of things. First of all, the picture on the right-hand side is the 00:53:22.320 --> 00:53:27.920 existing facility. And the one on the bottom there is the architectural rendering that 00:53:27.920 --> 00:53:33.040 was provided by Kirkpatrick architectural studios of what the new one will look like. 00:53:33.040 --> 00:53:38.760 This project is currently in construction. It was awarded to behavior contractors for 00:53:38.760 --> 00:53:45.840 the amount of approximately $6.3 million. That construction began in May of 2019. And 00:53:45.840 --> 00:53:51.600 as you see by the red dot under schedule, we are behind in the schedule primarily due 00:53:51.600 --> 00:53:59.660 to weather delays, extensive amount of rain in the last six months or so that has caused 00:53:59.660 --> 00:54:05.000 some delays. There's been a couple of construction related issues as well. It was originally 00:54:05.000 --> 00:54:11.400 proposed to be completed in April of this year. It is now looking like it will be October 00:54:11.400 --> 00:54:18.960 of this year for that completion of the new building. There's a second phase of this project, 00:54:18.960 --> 00:54:23.500 which is actually the demolition of the old station, which will happen just after the 00:54:23.500 --> 00:54:28.720 new station opens. That'll include the demolition and then some various landscaping related 00:54:28.720 --> 00:54:36.040 issues. So as you notice that the budget dot is yellow as well. If you look at the budget 00:54:36.040 --> 00:54:41.040 numbers we have, the total funding for the project, which is some bond fund and some 00:54:41.040 --> 00:54:48.640 CO is about 9.5 or excuse me, $9.4 million. We're just under that encumbrances to date. 00:54:48.640 --> 00:54:53.280 We believe we're going to be fairly close to that number, but just want to highlight 00:54:53.280 --> 00:55:00.520 it. We are at about 80% construction on that project. Don't foresee too many other issues, 00:55:00.520 --> 00:55:05.760 but as we complete that project and then get into the demo, hopefully we won't notice any 00:55:05.760 --> 00:55:11.840 additional expenditures for this particular project. So very quick update on where we're 00:55:11.840 --> 00:55:17.200 at with that one. Certainly everybody's looking forward to getting this building online. The 00:55:17.200 --> 00:55:22.340 original building is about 5,500 square feet. You can see it's fairly small. The new building 00:55:22.340 --> 00:55:28.880 is nearly three times that at 15,800 square feet, which certainly is necessary to meet 00:55:28.880 --> 00:55:38.000 the demands of that particular response location for that facility. So the next is the 2019 00:55:38.000 --> 00:55:44.440 bond program and this project, next slide, is relevant to the public safety bond issuance 00:55:44.440 --> 00:55:52.040 or proposition one, I believe. This was for the police headquarters renovation and the 00:55:52.040 --> 00:55:56.740 police substation and firing range, which is out on vintage Boulevard. There's a couple 00:55:56.740 --> 00:56:02.240 of pictures there. I'll show you kind of where it's been. These have been presented to the 00:56:02.240 --> 00:56:08.040 council in some cases a couple of times with some various changes and you probably barely 00:56:08.040 --> 00:56:12.720 see the notes that are on some of these pictures. That's what was presented to the council. 00:56:12.720 --> 00:56:19.680 Just some changes to the exterior configuration of the headquarters there and then some depictions 00:56:19.680 --> 00:56:26.080 of some changes to the police substation and the firing range there on the bottom. Where 00:56:26.080 --> 00:56:32.040 we're at right now, you can see that everything's green, which is great to be. All these projects 00:56:32.040 --> 00:56:39.400 are in that. Right now we're in the design phase. We have received 90% construction documents 00:56:39.400 --> 00:56:46.180 and should have 100% construction documents here next month that will allow our construction 00:56:46.180 --> 00:56:52.480 manager at risk to work through that, get bids and then provide to the city in the end 00:56:52.480 --> 00:57:01.200 of October for council approval our guaranteed maximum price for all three of these buildings. 00:57:01.200 --> 00:57:07.360 As you can see right now, we are anticipating scope, schedule and budget are on track. Again, 00:57:07.360 --> 00:57:17.320 we're in the early phase, I would say, because the design effort will take us up to that 00:57:17.320 --> 00:57:24.400 release in October. We'll then start construction shortly thereafter, November timeframe. And 00:57:24.400 --> 00:57:28.480 then all three of these buildings have slightly a different phase, but they'll all be completed 00:57:28.480 --> 00:57:37.100 by the second quarter of 2022. Just as a reminder on the budget, the bond issuance was for approximately 00:57:37.100 --> 00:57:43.040 $62 million. We've expended to date about $1.5 million and projected about $4 million 00:57:43.040 --> 00:57:47.760 for the rest of this fiscal year, primarily finishing off the final design and then starting 00:57:47.760 --> 00:57:54.360 the construction phase of this project. I'd be happy to answer any questions I can on 00:57:54.360 --> 00:57:59.280 this project. Again, we're excited to get this thing moving. Certainly don't anticipate 00:57:59.280 --> 00:58:04.240 any snags at this point, but usually that happens when we begin the construction phase 00:58:04.240 --> 00:58:09.360 and start to find any possible unknowns, especially with the remodel on the headquarters building. 00:58:09.360 --> 00:58:14.960 And then subsequently the new construction will start immediately thereafter. 00:58:14.960 --> 00:58:24.320 Are there any questions for Gary? Scott? 00:58:24.320 --> 00:58:31.720 I would add one thing to Scott's presentation. As you saw, the police facility, we're only 00:58:31.720 --> 00:58:36.440 issuing the $4 million this year. And the reason we're able to do that and essentially 00:58:36.440 --> 00:58:40.720 match up our debt issuance with cash flow is we went to council with a commercial paper 00:58:40.720 --> 00:58:45.840 program, but since our last meets, since our last bond oversight committee, which they 00:58:45.840 --> 00:58:50.360 approved and essentially what that's functionally allowed us to do is issue that debt when we 00:58:50.360 --> 00:58:56.440 actually need the cash flow versus issuing the debt to enter into contract. So if we 00:58:56.440 --> 00:59:00.000 didn't have the commercial paper program, it's possible we would have had to issue the 00:59:00.000 --> 00:59:04.880 entire $62 million this fiscal year, obviously, which would have put some constraints on our 00:59:04.880 --> 00:59:09.560 tax rate. So it's really helped us layer in those issuances moving forward. So you'll 00:59:09.560 --> 00:59:19.920 see that on that issuance timeline as well. 00:59:19.920 --> 00:59:45.480 There's no questions. I guess we can move on. Is that the end of the? 00:59:45.480 --> 00:59:52.400 It is. We can move to the next item if there's no more questions. 00:59:52.400 --> 01:00:00.560 All right. Thank y'all for that report. Moving on to item D is receive a report, hold a discussion 01:00:00.560 --> 01:00:06.520 and give staff direction regarding the reallocation of project funds from the Moore Street expansion 01:00:06.520 --> 01:00:07.520 project. 01:00:07.520 --> 01:00:13.120 So each of the three remaining items were addressed during the presentations from both 01:00:13.120 --> 01:00:19.700 Gary and Todd in the previous item. So I can surely answer any additional questions you 01:00:19.700 --> 01:00:24.760 might have. This first one, as Todd mentioned, is reallocating funds from the Moore Street 01:00:24.760 --> 01:00:29.840 project to the Hickory Street project. So if there are any questions, we're here to answer 01:00:29.840 --> 01:00:34.840 them or any action that the committee has. 01:00:34.840 --> 01:00:45.200 Are there any questions regarding item D from the committee? 01:00:45.200 --> 01:00:46.200 Eric? 01:00:46.200 --> 01:00:53.320 Yeah, I just wanted to say I'm glad that the Hickory Street project is moving forward and 01:00:53.320 --> 01:00:58.240 that we're finding creative ways to get it done. I think that's really important. I did 01:00:58.240 --> 01:01:04.120 have one question just with the amount of funding that's moving there. I just wanted 01:01:04.120 --> 01:01:11.520 to ask whether that's all street work or if some of that is utility work, how does that 01:01:11.520 --> 01:01:15.560 breakdown work for the Hickory project? 01:01:15.560 --> 01:01:19.720 The funds that are moving because they're bond funds, they have to be used for streets. 01:01:19.720 --> 01:01:24.080 So that portion that's moving will only be used for street. Any of the utility work is 01:01:24.080 --> 01:01:28.320 handled in our utility budgets and would be budgeted separately. But especially because 01:01:28.320 --> 01:01:31.440 they're bond funds, they're restricted to only streets funding. 01:01:31.440 --> 01:01:36.160 Okay, thank you. It just seemed like a lot of money, but I guess it's because the base 01:01:36.160 --> 01:01:41.360 is probably so destroyed that it costs a lot to redo it to a deep depth, right? 01:01:41.360 --> 01:01:48.400 Yeah, it's a big, big project. 01:01:48.400 --> 01:01:51.360 Any more questions on item D? 01:01:51.360 --> 01:01:55.840 I'll move to approve. 01:01:55.840 --> 01:02:01.760 I'll second. 01:02:01.760 --> 01:02:09.640 All right. Got a motion and a second to reallocate the project funds from the Moore Street expansion 01:02:09.640 --> 01:02:21.160 project. Any discussion? Any opposed? None. Motion passes. 01:02:21.160 --> 01:02:31.600 Item E is regarding the reallocation of the project funds to the Joe Skiles Park playground. 01:02:31.600 --> 01:02:40.160 We have any questions on that? 01:02:40.160 --> 01:02:55.800 No questions. I'll move approval. 01:02:55.800 --> 01:02:56.800 We got a motion. 01:02:56.800 --> 01:02:59.800 I'll second. It's Randy. 01:02:59.800 --> 01:03:08.360 All right, Randy. So we've got a motion and a second. Any discussion? 01:03:08.360 --> 01:03:12.360 Any opposed? 01:03:12.360 --> 01:03:16.800 Hearing none, motion passes. Thank you. 01:03:16.800 --> 01:03:22.360 Item F, discussion regarding the reallocation of the project funds from the Southwest master 01:03:22.360 --> 01:03:40.680 plan. If there aren't any questions on that, I'll entertain a motion as well. 01:03:40.680 --> 01:03:44.780 Moved. Second. 01:03:44.780 --> 01:03:49.280 We have a motion and a second. Any discussion? 01:03:49.280 --> 01:03:55.400 Any opposed? Motion passes. 01:03:55.400 --> 01:04:04.400 Thank you all. 01:04:04.400 --> 01:04:11.280 David, is there anything else we need to discuss? 01:04:11.280 --> 01:04:16.080 The next item would be concluding items. So if we move to concluding items, which would 01:04:16.080 --> 01:04:20.240 be a time if there's anything from the committee that you would like to see in particular at 01:04:20.240 --> 01:04:27.280 the next committee meeting. If not, obviously we would, as always, bring back those status 01:04:27.280 --> 01:04:32.560 reports and we would have any presentations for reallocation of funds and likely bring 01:04:32.560 --> 01:04:36.080 a very similar capital projects presentation for sure to give an update on those street 01:04:36.080 --> 01:04:37.920 projects. 01:04:37.920 --> 01:04:46.520 Susan? Could you next time bring back how the property 01:04:46.520 --> 01:04:52.160 tax appraisals are fitting if it's moving the way that we thought it was going to? 01:04:52.160 --> 01:04:57.640 Absolutely. And I can just give a quick highlight on that and bring more detail back where we'll 01:04:57.640 --> 01:05:03.440 get our certified estimates next week for the next fiscal year. And they are trending 01:05:03.440 --> 01:05:09.760 higher than our projections currently. We have a 7 to 8% appraised value increase in 01:05:09.760 --> 01:05:14.400 our budget, but those are going to be firmed up tomorrow and then as we move forward. So 01:05:14.400 --> 01:05:18.240 we'll surely bring an update of that at the next meeting. That's great. 01:05:18.240 --> 01:05:19.240 Thank you. 01:05:19.240 --> 01:05:26.860 You can already see Tim saying that we undershot again. I can already read his mind. 01:05:26.860 --> 01:05:32.440 I think the one thing, though, and I'm glad you asked that, Susan, I think the one thing 01:05:32.440 --> 01:05:36.440 we're a little concerned about is we've gone through and studied trends after the last 01:05:36.440 --> 01:05:43.640 few recessions and the appraisal district's usually a year or two behind that. So we are, 01:05:43.640 --> 01:05:48.960 we have significantly downgraded our 2021 estimates just based on we think we're going 01:05:48.960 --> 01:05:53.880 to be well above our assumption this year. Next year, though, we're pretty sure that 01:05:53.880 --> 01:05:57.520 we're going to see that drop a little bit, although it's going to be interesting to see 01:05:57.520 --> 01:06:02.600 how they how they handle this. But every time the last few recessions, we've seen a decrease. 01:06:02.600 --> 01:06:07.000 In fact, there was a couple of times it went negative in 2008 or nine. I think it was the 01:06:07.000 --> 01:06:16.480 last time that happened. So we're monitoring it closely. 01:06:16.480 --> 01:06:20.640 Thank you. Any, any, any other requests? Eric? 01:06:20.640 --> 01:06:28.080 Yeah, I guess to follow on on that, David, when you bring the report back next time, 01:06:28.080 --> 01:06:39.480 I'd like to understand how the 10 percent growth cap on AV for residences factors into 01:06:39.480 --> 01:06:46.840 what the AV growth we report is. Does that make sense, such that if AV grows, if the 01:06:46.840 --> 01:06:52.720 actual assessed value grows slower, but some properties were capped previously, then the 01:06:52.720 --> 01:06:56.160 amount of tax revenue that comes in from those properties would continue to grow, even though 01:06:56.160 --> 01:07:02.720 perhaps their assessed value is not growing. That's one of those complications. I'd like 01:07:02.720 --> 01:07:05.560 to understand better. I think we have a, I think we have a budget 01:07:05.560 --> 01:07:11.040 slide that we're taking to council here. And we are may have already done that to kind of 01:07:11.040 --> 01:07:15.500 shed some light on that, even though we're at we're actually presenting effective rate 01:07:15.500 --> 01:07:21.320 budget in our initial estimates below it, but the value of the homes is still pushing 01:07:21.320 --> 01:07:25.280 out pressure on that. So I think that's a good discussion to have. Does council have 01:07:25.280 --> 01:07:29.760 the same questions? OK, absolutely. Yeah, we can bring them. 01:07:29.760 --> 01:07:38.380 And then secondly, I recall during the discussion of initiating the commercial paper program, 01:07:38.380 --> 01:07:45.700 one of the risks that was highlighted was in a constricted credit market, the convertibility 01:07:45.700 --> 01:07:51.720 of the long term commercial paper may be a little bit of a concern. So I don't think 01:07:51.720 --> 01:07:56.960 we've run into nearly the credit crisis we had back in 2008. But I'd be interested to 01:07:56.960 --> 01:08:01.120 know whether how that market is going right now and if that has any implications on how 01:08:01.120 --> 01:08:05.540 we're operating the program. Sure. We'll bring a full finance presentation 01:08:05.540 --> 01:08:10.640 to the next one and touch on all those pieces. I would just very quickly make clear that 01:08:10.640 --> 01:08:14.440 what we're doing with the commercial paper program right now is using it for appropriation 01:08:14.440 --> 01:08:18.920 purposes, but we have no intent to actually issue any commercial paper. So that wouldn't 01:08:18.920 --> 01:08:23.280 be relevant to us right now. But I think it's it would be great to kind of give you guys 01:08:23.280 --> 01:08:27.560 a full a full scope of what that program is and how we're using it. 01:08:27.560 --> 01:08:32.880 And I think we're going through a we have a ratings call. Did we have one recently or 01:08:32.880 --> 01:08:39.640 do we have one coming up? Yeah, we just had two ratings calls last week that that both 01:08:39.640 --> 01:08:43.160 of those ratings will be coming out here in the next couple of weeks for our debt issuance 01:08:43.160 --> 01:08:55.240 metal probably be more key to the conversation than anything. Absolutely. Yeah. Okay. Anymore 01:08:55.240 --> 01:09:04.280 comments from the committee requests. All right. Well thank you everybody for your participation 01:09:04.280 --> 01:09:18.240 today. Thanks to Todd and the staff. Appreciate you guys. Your motion to adjourn. I'll move. 01:09:18.240 --> 01:09:27.360 Is that a second? Tim, your smile. Thanks, everyone. Thanks. Great to see him.