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 this is the June 4th public art committee meeting we'll start with role

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 Monet Franklin is here Michelle in Nick back and forth here Meredith Ewing here

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 Jodie Ismer here I think Nicholson here Harry Nobles it's deal here Georgina

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 I think she's here Terry's here also he was waving that he was here

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 I got me Georgina here right I think we got everyone okay and the first item on

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 the list is a presentation for the members of the public first I consider

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 a receive or hold report and give staff direction regarding the odd districts

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 application for Texas Commission of Arts respond cultural district grant program

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 sure and just on the presentation to members from members of the public we

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 didn't we did post the agenda and the public comment form and we did not

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 receive any comments ahead of time and we didn't have anyone called into the

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 meeting so for the application to the Texas Commission on the Arts we're

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 going to switch over now to the presentation Christina like I said

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 Christina is going to run that so I'm gonna disappear for a second we're all

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 going to disappear you're gonna see the presentation and then when we finish the

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 presentation we'll all be able to see each other again so give us one second to

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 get switched over

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 all right so the reason we got together quickly today with this meeting is that

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 there is a program available through the Texas Commission on the Arts called the

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 arts respond cultural district project grant program and since we received our

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 cultural districts designation in September we are eligible to apply the

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 deadline for the application is June 15th so prior to submitting the

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 application we wanted to go over the grant project with the Public Art

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 Committee get your feedback so that we could incorporate it into the

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 application and then we'll need to go to City Council next week the night that's

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 the last City Council meeting prior to the deadline for the application so

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 let's go to the next slide so the cultural district project grant program

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 is like I said a project through the Texas Commission on the Arts all

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 eligible cultural designated cultural districts are eligible to apply as well

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 as arts organizations within the district that are certified the Texas

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 Commission on the Arts goes through a process of actually certifying

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 additional organizations that can also make submissions through this project so

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 we had I think five or six organizations also within the district get certified

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 Greater Denton Arts Council was one I believed it in community theater was one

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 that got certified so they were also eligible to submit individual

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 applications this particular grant project is designed to generate cultural

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 tourism much like the cultural district program itself projects that are

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 submitted through this program have to fit in one of the five categories you

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 see listed on the screen high quality arts programming an enhancement to the

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 cultural district improved signage or wayfinding promotion of the district or

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 organizational support some eligibility and application information is that

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 organizations can only submit one application per deadline but there are

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 multiple deadlines for this project and so we could submit again if another

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 round of funding comes available this year or at the next deadline whenever

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 that is multiple organizations within the district can also submit so just

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 because the original didn't district makes a submission if we had another

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 established organization they would be able to submit as well request can be

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 made for anywhere from three thousand to two hundred and fifty thousand dollars

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 but the request cannot exceed fifty percent of the budget and I will note

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 that some of the other information related to the grant will kind of go

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 over as we go through the project that we're proposing but things to keep in

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 mind is that we have to maintain at least a one-to-one so whatever we

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 request from the grant we also have to make sure we have funding available on

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 the city side because we would have to match at least one to one and these are

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 also highly competitive grant so we will have to enter into a competitive

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 applicant pool and if our application is not accepted then we'd either have to

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 find another way to fund the project or maybe postpone the project and wait

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 until we have are able to submit again so that's sort of an overview of the

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 grant project and the next slide we are going to jump into the project proposal

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 so when we were looking at what projects were in the hopper and at a place that

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 we could submit for the cultural district the first one that came to mind

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 was the women's the monument to the women's interracial fellowship and if

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 the committee remembers you approved this project at your March meeting the

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 last time that we all saw each other and at that time we talked about the fact

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 that there was no funding tied to that project and we would have to evaluate

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 what we wanted to do and how we wanted to move forward with that project in the

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 future so we thought that this project would be the first primary project that

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 we've sort of started the process on and for it to be eligible for the grant and

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 so our project proposal is the creation of a signature public art piece in a

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 featured location within the district and we'll talk about locations in a few

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 slides and because it has to occur within the district itself but a monument

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 that honors the women's interracial fellowship and the values of community

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 and understanding which is the precise project that we talked about back in

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 March so next slide so when we talked previously we talked about sharing ideas

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 for location these were the ideas that we got back from the committee for

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 possible locations one was within Quaker Town Park one was in the City Hall

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 courtyard and one was the Industrial Street Park that's right sorry you

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 can't see my mouse the Industrial Street Park which is the middle star kind of

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 right in the middle nope there there you go that middle star right there one

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 location was within Fred Moore Park and then one location at the American Legion

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 Senior Center and the comment we received back from that is that that was

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 where the women often met and so that location had a special place and special

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 connection to the month to the women involved in in the fellowship itself of

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 course we want the public art committees input on the final location and also we

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 want to look at once we have the location settled what size monument we

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 would be able to have and what infrastructure needs we would have right

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 you could go to the next slide so putting together we an abbreviated pretty

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 quick timeline of this project and oh can you go to the next slide oh okay we're

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 trying to add Michelle Lint to the meeting sorry for that little hiccup see

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 if we can get her added real quick but going forward with their project

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 timeline and so here we are in June we would be looking at forming a project

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 subcommittee in July meeting with members of the women's interracial

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 fellowship to discuss ideas and input and how they would think to best honor

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 the work that they did and the grants would be awarded late summer early fall

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 and then as you see a pretty aggressive timeline with moving forward with

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 artists proposals and conceptual design and selection this fall and then in the

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 winter holding public input meetings having a final design approved with

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 construction beginning in January I'm sorry those dates are wrong in January

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 of 2021 I'm not gonna make us redo 2020 promise so right there we will that

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 actually should be January 2021 and going forward there with a completion

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 date of no later than the end of July 2021 and the reason for that is that the

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 grant requires that the project be completed by August next slide so we

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 looked at other projects that we did of similar size and scope and we were

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 looking towards really the MLK rec center project is sort of the same size

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 project that we would be able to fund again the city has to commit 50% of the

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 funding so we were looking at what would be available from the public art hot

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 funds that could be used as the matching component to this grant and so we came

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 up with a budget about $80,000 now on the grant application we break that down a

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 little bit further about $70,000 going towards the artist contract itself in

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 the monument and reserving about $10,000 for anything from promotions and any

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 additional construction that needs to be done to prepare the sites lighting if

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 there's additional you know a pad that needs to be built for the site sort of

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 that prep work and so that's how we've broken down the budget and some details

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 for you guys to keep in mind with this budget is that for a budget at that

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 scale that would mean probably committing the remainder of the 1920 hot

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 funds that you currently have in your budget and it could mean up to all of

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 the 2021 hot funds and the reason I say up to all of that is you have to keep in

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 mind that those funds have been greatly impacted by the COVID pandemic and so we

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 might see a lower number in 2021 than we've worked with the past few years and

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 so I want to keep that kind of at the top of the committee's minds as it might

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 require quite a bit of financial commitment of the public art funds to

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 reach that budget the other thing to keep in mind is that the grant award

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 could they could award us a lower grant than what we're requesting it's based on

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 the scoring and if that is the case it would increase the city's contribution

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 so we would have to have a little bit of contingency built in that then we could

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 meet the match requirement if our project was approved at a lower amount

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 okay next slide so an overview of the application process so applications are

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 due June 15th we've been working behind the scenes with this project trying to

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 make sure that we could get a presentation completed by that deadline

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 so we have all of the background information and just need to assemble it

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 I shared with you the written project narrative and which is the major part of

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 the application which is describing the project and its impact on the community

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 and the overview of the cultural district and organization it does have a

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 small marketing plan component and which we are going to tie into the marketing

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 plan that the committee approved as part of the cultural district application

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 process and then we're also working with the Convention and Visitors Bureau to

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 determine and how we measure the visitorship and the economic impact of

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 of public art in the community or public art piece of this scale and the project

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 budget and financial information is the piece that I talked about we do a little

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 bit of a breakdown of that $80,000 it requires an audio visual presentation

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 which is essentially us making a formal presentation that's recorded and kind of

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 walking through and explaining that project so we are ready to do that we

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 kind of have have the sideshow in mind and and some images associated with that

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 that we're ready to move forward with and then it does require a letter of

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 support from the cultural district itself so one thing that we would be

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 asking for if the committee chooses to move forward is that on the June 9th

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 City Council agenda there is a resolution that will allow the committee to send a

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 letter of support to the Texas Commission on the Arts and that is a

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 requirement of the application itself so if we didn't have that our application

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 would be completely ineligible so we're gonna go ask City Council next week for

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 that permission and I think sorry the last thing just to prime everyone what

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 we need direction on to finish the application so if the project itself is

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 something the committee wants to move forward with with the application and

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 the location if we wanted to settle the app the location of the project prior to

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 submitting the application and comfort level with with the budget as we've

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 outlined it and then certainly the support for the letter of support but

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 those are our four key areas that that I want to make sure we get to discuss

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 today and that I believe is the end of the presentation so we're gonna take it

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 down so if we need to jump back in the presentation at any point we can but

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 this way I can we can see each other and talk about those elements and you

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 should all have the presentation I emailed it to you if you if you need to

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 refer back to it but I'll turn it back over to Monet and let her call on

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 everyone or anyone have any ideas where to put it I have an idea but I want to

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 see everyone else speaking the same thing I'm thinking I don't have any

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 strong opinions on where it should go a bit of clarity is the district itself so

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 it does stretch as far as over towards the MLK and in Southeast Bend it's not

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 just literally like in the square area or you know industrial it does not

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 include the MLK Rick's rec center but it does include Fred Moore Park and Oakwood

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 Cemetery over to that direction okay yeah so so I guess my other question would

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 just be I mean I may be I mean I know so they're rebuilding part of the the

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 American Legion right there you know part is we could just be incorporated at

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 all or that too far off the mark for this grant to be we probably couldn't

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 complete this before that that facility is completed you know I guess that's

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 what that would kind of rule out that that area so it was part of them the

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 American Legion Fred Moore Park area it would be a little bit challenging to

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 have the piece of art done prior to the center being complete but I did ask Gary

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 Packin if that was a feasible location and he said yes I mean we could figure

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 out if it had to have a temporary home there prior to its final place I think

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 that's something we could work out if that was the location that we wanted to

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 move forward with but I certainly understand that the concern with that

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 and we'll verify that so if it like I said if that was the location that the

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 committee wanted we'll make sure that that's feasible so maybe we have a kind

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 of first and second option

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 does anyone else have any input I do can I talk is that oh Michelle yeah I can't

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 hear you yeah I can't hear Michelle either I also feel I was texting Paul

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 Meltzer about this that we need to make sure that we can also take private funds

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 on this I feel that the city will will rally around this concept especially in

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 the political times we're in and and so I agree that the statue is an awesome

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 idea that was the very first meeting I ever sat in on was where it got

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 introduced and I feel like very personally that I want to see this done

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 but I also think that I would like to know where I would like to know that

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 wherever it goes is going to be a place where people who come to visit the city

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 are gonna see it and not just tucked away somewhere in a corner and I'm not

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 sure about the accepting private funds for it that's something that we would

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 have to talk about with our legal department and how we would do that but

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 we certainly can ask that question a little bit about it he says that he's

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 gonna help us with it but I feel like like whatever other strictures this

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 grant may offer if it was $40,000 from them versus a basically infinite amount

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 of money from the community I would rather go that path but I mean I say

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 apply for it but just let's make sure that that doesn't tie us up to a point

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 that we can't get private monies for this sure that would not be the reason

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 we we could in the application itself you can acknowledge different funding

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 sources so there is the ability to say yes we're also seeking private funds for

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 this so I don't think it would limit us I'm more concerned about the city

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 organization being able to ask for donations and so if that's what I need

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 to talk about with our attorneys okay thanks I had a question as far as

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 deciding on locations or a location is there already like a spot designated in

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 each location where the public art would go like in each in each location like

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 this plot is set aside for the artwork or or is that kind of up for negotiation

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 like within so one of the requirements of any funding that we would receive

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 from the Texas Commission on the Arts is that the piece of art has to meet ADA

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 requirements so we would not be able to have the piece of art in sort of the

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 middle of a park where there wasn't an accessible sidewalk for it to be reached

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 so when we kind of got to that point if we chose the location we would make sure

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 we know generally we want it in this area we would make sure that based on

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 the size and scale and the design of the art that we would place it in an area

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 that was accessible if that makes sense so it would be dependent upon which

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 location the size of the piece what additional work needed to be done that

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 adds cost to it to the project so that's one thing we'd want to make sure that we

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 we had it in a place that was accessible right and when I didn't catch it when do

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 we need to decide on the location so we don't have to decide on the location

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 prior to submitting the application that's something we can continue I just

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 wanted to give the committee that option and if we wanted to submit with a

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 specific location in mind you do not have to have a settled location that can

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 be decided in the kind of pre work that we would be doing over the next few

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 months anything else

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 all right are we we need to decide whether we're gonna actually apply for

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 this grant right before we move to the next item on the agenda yes okay I move

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 that we approve the application process for the grant I'll second all in favor

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 can we go just because we can't see everybody I'm on a says I Michelle in

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 here Michelle can you repeat it Michelle okay we can hear you

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 we kind of hear you go in and out Michelle

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 yes okay thank you did you just call my name sorry yes I'll see if you want to

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 yes or no yes Meredith Bowie yes Alicia Egger absent absent Jody is more yes

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 Frederick Nicholson yes it's still in favor I Georgina Ngozi I really don't

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 have the vote right but I'll I certainly support it yes everyone is a favor right

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 well thank you and we will work to finish the application and get it turned

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 in by the very quickly approaching June 15th that well we'll take it to City

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 Council next week so we'll make sure that that happens and then if City

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 Council approves the resolution then we will make sure to have the application

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 in by the June 15th deadline and we'll give you an update at our next Public

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 Art Committee which is just after the deadline do we also need to vote on

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 getting that requesting that letter from council I thought that was part of your

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 motion sort of approving that that's fine I just wanted to make sure that we

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 didn't need to okay no I've considered that part of that application process so

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 okay just making sure that we're done eyes and crops and teas I got you Nick

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 thank you okay next item receive report and hold discussion against that

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 direction of our application made by our Council's National Endowment for the

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 Arts NEA grant and possible support of this rental application for a text

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 mission of arts PCA arts respond and a book for Arts District project right I

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 will this was something Georgina and I have been talking about this grant

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 program and so Georgina actually submitted an application for an NEA

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 grant for for Greater Denton Arts Council and wanted to at the time we

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 were considering and also asking the committee for a letter support for an

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 additional grant for TCA but I'll let Georgina give an update on the NEA

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 grant process

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 can you hear me we can hear you okay Jessica thank you for this platform and

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 the opportunity to talk about this NEA grant NEA put out a grant for under the

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 title of the CARES Act and in support of nonprofit arts organizations as it

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 related to COVID-19 GDAC submitted a grant back in April called art soul

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 renewal project it's a project that envisions GDAC script stripping all of

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 its galleries and inviting local artists to provide visual art and

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 installations in all of our spaces all of our gallery spaces we're going to

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 put out a call for 25 at least 25 artists is what we hope to secure and

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 they will have access to the all three galleries with a certain amount of space

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 assigned to each one the second part of and the artwork would be reflective of

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 this period of the coronavirus pandemic and its impact on our community the

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 second part of the grant would be to host an opening celebration where the

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 community at large would be invited to come in and see the work but also be

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 engaged in a series or multiple activities including workshops we hope

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 to bring in mental health professionals and writers who can help the community

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 share their stories and we hope to collect that that will ultimately result

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 in a catalog to be distributed throughout the community and quite honestly

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 throughout the region and the nation we are waiting to hear from NEA to see if

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 that grant has been secure the dollar amount that we can receive for this

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 grant is $50,000 we will provide if funded the materials that the artists

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 need to do the work and that's pretty much it in the nutshell when we consider

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 what I considered the possibility of going to TCA my thought at the time

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 before talking with Jessica was that maybe with TCA support we could build

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 upon this NEA initiative if we receive that funding but I think that we've made

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 the right decision to have the city go for the TCA grant and hopefully GDAC

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 will be able to secure the NEA grant and the community as a large will be able to

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 benefit thank you Jessica thanks Georgina so we don't actually need a

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 motion on this we just wanted to keep you up to date and know that we're

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 working with GDAC and support their project and promote their project and as

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 well as their lending support to our application as well so great

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 collaborative effort right between the city and GDAC so we appreciate that

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 awesome Georgina when do you find out if you're if you've been granted that I'm

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 sitting on pins and needles waiting today because it's supposed they're

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 supposed to announce it the first week of June and quite honestly right before I

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 got on this call I reached out to see if I could find out whether or not we will

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 receive the grant so I'm thinking in the next several days we should know let me

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 also add that we have already carved out three months in our exhibit schedule to

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 accommodate this project and those and that would be May through July 21 would

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 those be local artists or national local artists like Denton or DFW to be honest

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 with you the preference would probably be given to Denton artists but the call

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 will go out to DFW great that's that's wonderful that's a wonderful idea well

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 good luck I can't wait to hear what happens well it's for all of us and I

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 hope that it works out in our favor

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 that'll be good and then concluding items anybody have anything I'll just say

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 that we'll be back to our normal semi normal meeting the meeting that we're

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 holding later in June will be our normal June public art meeting so we'll look

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 forward to seeing you all then I would like to suggest one thing and this is

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 totally up to y'all to how you feel about it but as the statue on the

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 courthouse square is public art I would like for you all to think about whether

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 we could perhaps make a statement as the city and not the county public art

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 people about our feelings towards its persistence in our town any other

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 comments or items I think that's that's everything for today we'll close the

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 meeting at 138