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 Oh, I missed the countdown, I guess, as I'm on now.

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 Okay, welcome everybody to this meeting of the Hotel Occupancy Tax and Sponsorship Committee

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 of the City of Denton.

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 It is May the 18th, no, what's it, May 14th, sorry, my calendar on my phone's not working.

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 That's why I'm remote.

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 May 14th, it is 1.01 p.m. and I understand that Council Member Armitter will be joining

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 us here shortly.

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 So and I guess just as a clarification, the last meeting was in February, I believe, is

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 that correct?

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 Let's just go through the agenda and we'll come to the minutes and I can talk about it

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 in minutes.

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 So our first item on the agenda is the Hot 29 Consideration Approval of Minutes from

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 February 13th, 2020.

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 Are there any changes to the minutes?

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 All right.

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 Chair would entertain a motion for approval of the minutes.

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 I move we approve the minutes of February 13th, 2020.

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 And I will second it.

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 And I guess because the two of us have motioned and seconded, the minutes are approved.

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 One question I had, was there a, when do we have an agenda item for to elect a new board

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 chair?

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 Well, due to the situation, it's not on the agenda since you are still with us as chair.

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 So normally, it's wait until you actually roll off.

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 Okay, so the next opportunity would be June.

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 June.

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 Okay.

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 All right.

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 Okay.

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 Well, then, Councilmember Davis, I'll just chair the meeting this this time.

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 And then if we could, and I'll just mention in concluding items again, maybe put that on

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 on the agenda.

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 All right.

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 So then we'll go down through our next agenda item, which is Agenda Item 1B, Receive Report,

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 Build a Discussion, and Provide Recommendations Regarding an Event Name Change for the Habitat

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 for Humanity of Denton County, Inc.

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 Okay, this item is due to the sponsorship contract with the Habitat for Humanity.

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 Their application and their contract showed that they are doing an event called the Dream

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 Builders Luncheon that was to be held in April.

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 And they've had some changes in their organization and they wanted to move it to an evening or

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 weekend event to hopefully receive more fundraising.

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 And so their intentions are to move it to May, but they're probably going to have to

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 move it further out.

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 But the contract does articulate that it's Dream Builders Luncheon.

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 And they would like your permission to put it towards a party with a purpose to be held

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 by the end of the contract, which is September 30.

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 And it's just a formality, but we will have to amend the contract, which is able to be

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 signed by the city manager with your approval of the name change.

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 Council Member Davis?

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 I have no objection at all to those changes.

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 Do we need a formal motion or can we kind of just give direction and then staff and

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 the city manager can amend the contract since it's under city manager's ability to do that?

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 Yes, if you will give me a formal approval, then we will take it administratively and

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 complete the task.

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 Then I would like to this time move approval of the requested change to the contract with

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 Habitat for Humanity.

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 And I will second that for Agenda Item 1B.

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 Any more questions or comments?

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 Let's just go ahead and do a formal aye, Council Member Davis, just so that we'll have it.

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 So all in favor?

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 Council Member Davis?

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 Aye.

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 Mayor Watts is an aye.

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 Oh, is Council Member Armitage on?

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 Yes, sir.

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 She just joined.

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 All right.

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 I can only see four screens.

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 So Council Member Armitage, if you have a question, just be sure and kind of say something because

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 sometimes I'm not toggled onto that screen.

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 I would appreciate that.

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 Sure.

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 Thank you very much.

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 Aye.

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 All right.

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 So Council Member Armitage, Council Member Davis are an aye.

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 Mayor Watts is an aye.

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 The motion carries unanimously for Agenda Item 1B.

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 Agenda Item 1C is receive a report, hold a discussion, and provide recommendations regarding

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 hotel occupancy tax revenue and hotel and occupancy tax and sponsor expenditures for

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 FY 2019 and 20.

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 Good afternoon, Mayor and Council Members.

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 This is David Gaines, Director of Finance.

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 This presentation is really just intended to give an update of where we are right now

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 and with our projections for hot revenues.

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 Obviously in the midst of the COVID-19 pandemic, we anticipate them to be impacted significantly.

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 So wanted to bring an update of those forecasts to you and then talk through a couple of the

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 options that we may have moving forward with the Hot Fund.

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 Here's our objectives of the presentation.

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 We're going to have the next couple slides do a very high-level overview of the Hot Program.

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 I know you all are familiar with it.

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 Then take a look at that, our fund balance estimates and revenue impacts, and then talk

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 through some of the cost reduction strategies we could consider this fiscal year and then

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 get some direction on our next steps.

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 So program overview, this is just kind of set in the stage for our conversation.

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 Obviously each year applications are submitted that are reviewed by the subcommittee, and

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 then recommendations are made to the full council, and those applications are weighed

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 against what we anticipate for revenues each fiscal year and the fund balance reserves

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 that we have, and those conversations are obviously each year taken by the subcommittee

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 and then ultimately with the full council, the contracts that are approved with each

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 of the entities have an approved budget, have a specified use of funds, and then it specifies

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 how those payouts of each of the budgets are carried through in each year, and you'll have

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 a little more detail on that in a coming slide, and then what those reporting procedures look

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 like on a quarterly basis and how they submit their reports to the city each year.

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 David, I have a question.

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 And I'm sure I'll remember this, but so this program year, we financed these programs from

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 January 1 to December 31, which is on a county year, not the fiscal year that our budget

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 is.

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 Is that correct?

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 Yeah.

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 The contracts are on a program year that matches the calendar year, but obviously we always

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 have to kind of marry that up with the fiscal year itself.

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 Okay.

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 All right.

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 Thank you.

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 So we have 19 contracts, and we'll have these laid out, are administered through the calendar

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 year.

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 The majority of those, and this will come in as we talk about our options, are paid

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 on a quarterly basis, where 25% just goes out each quarter, but that's not true for

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 all of them.

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 Some of them could receive their funds earlier in the fiscal year, and usually that's related

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 to when their event is.

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 We do have three city departments that receive funds, the Public Art Committee, the Civic

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 Center, and the Water Works Park.

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 Those funds are essentially available from the beginning of the fiscal year, from October

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 1 on, not necessarily spent all at once, but they are budgets that are available for those

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 departments to spend.

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 So shifting gears to the 19-20 revenue impacts, I don't think it's a surprise to anyone that

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 we're anticipating the whole hotel industry to be dramatically impacted by COVID-19 and

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 the impacts on the economy.

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 Thus far through this fiscal year, just on a fiscal year basis, through the first two

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 quarters, we had received about $1.4 million of our total budget, of the $3.4 million budget.

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 Obviously, that didn't really have taken into account the impact of COVID-19.

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 But moving forward, we are projecting significant decreases in the hot revenues.

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 For quarter three, which would begin in April, we're anticipating an 85% reduction in revenues,

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 and in quarter four, a 75% reduction from the budget.

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 So that really leaves us with about $2 million that we're anticipating to bring in in revenue,

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 which is a million and a half less than our budget.

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 So David, and this is a good example to sort of help me understand or clarify.

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 So when we passed the budget last September, we were allocating funding for this January

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 of 2020 through December 31, 2020, correct?

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 Correct.

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 And I guess this has never come up because we've never had such a shortfall and things

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 such as that.

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 But when I see 85% reduction in quarter three, 75% reduction in quarter four, you're talking

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 about the fiscal year budget, those quarters.

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 Is that correct?

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 Yeah, I am.

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 So I'm talking strictly on fiscal year.

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 So that is where kind of the revenue and expenses aren't married necessarily because of that

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 program year versus fiscal year.

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 So just on the revenue portion, really wanted to focus on the revenues on a fiscal year

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 basis.

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 And then as we look at anything to do with the contracts, obviously there's just a little

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 more nuance that we have to think through when we look at how those expenses go out.

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 Right.

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 But that budget year, the budget year that we budgeted last September is through the

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 end of the year, December 31.

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 So all those revenues for that year would have had to have been collected through, I

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 guess, it's the first and second quarter of this budget year, which was back in a previous.

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 So there is that overlap.

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 So I just want to make sure that I understand it.

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 And if there was anybody else that had a thought or question, then maybe that will address

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 it.

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 So I appreciate that.

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 Thank you.

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 The fiscal year, the last quarter of our fiscal year, we pay out in our fourth quarter, but

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 it is for the recipients last calendar quarter, so we keep the revenue expended during our

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 fiscal year.

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 So September 30th, I already have those fourth quarter checks cut in our fiscal year, but

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 hand them out to the recipients in their calendar year.

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 So it all happens within our fiscal year.

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 Expenses match up.

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 Okay.

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 So yeah, so we closed the books out on this fiscal year in September for this fund, but

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 yet we're still distributing those funds through those next three months, October, November,

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 and December for those contracts.

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 Yes, they're distributed in that end of the calendar year, but the actual funds come from

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 our fiscal year end.

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 Yes.

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 Okay.

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 All right.

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 Thank you.

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 So based on those, the revenue projections we had on the previous slide, wanted to take

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 a look at what that would look like for the '19-'20 estimate.

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 So the first column you can see there, essentially here's how we started out the budget year

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 with a fund balance of about $2 million, expenses that are essentially in line with our revenue

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 through the fiscal year and not much change in fund balance.

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 We do show our year to date for the fiscal year there, and then our estimate with those

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 revised revenue projections, which would result in about a million dollar drawdown in our

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 fund balance that does, and just for this purpose does anticipate that we continue forward

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 with all of our expenses to recipients that we had budgeted.

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 And then we also put a preliminary 2021 budget to say if we move forward with the plan as

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 laid out and we do have that million dollar drawdown, go ahead anticipating a 35% reduction

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 from our budget next year, not anticipating that the hotels would necessarily get back

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 up to the regular business right away, especially as the fiscal year starts in October of this

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 year and going into next year, not planning to draw down any fund balance, our revenues

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 match our expenditures and keep that close to a million dollars in fund balance.

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 I think obviously going through the situation this year shows the value of having a fund

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 balance there so that there are options when situations like this happen.

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 Okay.

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 Definitely don't have to go through each one of these lines, but I think this is just kind

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 of give some color to the conversation earlier about how each entity is paid out slightly

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 a little bit differently based on their event dates, have a payout balance in the sense

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 that they haven't been paid their four quarters for this fiscal year and some have been paid

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 essentially all upfront.

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 So you can see a couple of those where the event's already complete, we sent their money

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 out prior and then those where we still have a number of payments left.

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 And we've also trying to include a very high level view of the event date or those that

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 are year-round or those that have events coming up and then to kind of give some expectations

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 on do we think these events may or may not happen this year.

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 Okay.

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 We'll probably come back to this slide specifically once we get into discussion.

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 Yeah, absolutely.

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 I think we can definitely go back to this slide or the fund summary, but that's essentially

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 it for the presentation itself other than just our options moving forward.

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 I think we can definitely just have no change, move forward and say we're comfortable with

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 drawing down the fund balance.

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 However, we need to with those anticipated revenue losses and moving forward with our

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 recipient contracts.

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 I do think there is some nuance to that in that each one of those contracts do have provisions

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 in them where if the event doesn't happen, through their reports, there is the obligation

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 to send some of those funds back to the city.

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 So that would be a continuing discussion.

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 So even continuing with the first option laid out there, we're not necessarily going to

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 expend all the funds that we anticipated as some of those funds could come back to us.

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 And I think part of that, part of the consideration with this option would be we kind of view

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 next year and the allocations that go out with FY20 in mind as you look at what kind

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 of distributions you approve out to the entities that apply.

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 Option number two would be to reduce the current budgets for this fiscal year to try to immediately

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 address the anticipated revenue shortfall and that could take place by reducing our

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 upcoming receipts and payments that Randy just mentioned in September.

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 And a sample would be to say with all of this quarter, we're going to reduce by 50% reduction.

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 You obviously could have a more tailored approach where you go event by event and think through

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 that, or you reduce all payments to organizations or request refunds from previous payments

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 is an option as well, or really it's up to the discretion of council if there's another

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 approach you'd like to take to reduce any of the current budgets.

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00:15:52,920 --> 00:15:57,200
 Okay, all right.

238
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 Council member Davis.

239
00:16:04,000 --> 00:16:09,880
 So the slide that we saw before, I guess it was slide number six, the fund summary that

240
00:16:09,880 --> 00:16:15,920
 in fund balance preliminary, the last column next to last row, that's, am I correct in

241
00:16:15,920 --> 00:16:20,480
 reading that to mean that if we continued with all the payouts that we would anticipate

242
00:16:20,480 --> 00:16:25,920
 making in a normal, just as we've contracted with no changes, that that's the ending fund

243
00:16:25,920 --> 00:16:26,920
 balance.

244
00:16:26,920 --> 00:16:29,000
 That's the final draw down that you're talking about.

245
00:16:29,000 --> 00:16:34,480
 And we'd end up with just shy of a million dollars in the fund balance.

246
00:16:34,480 --> 00:16:35,480
 That's correct.

247
00:16:35,480 --> 00:16:39,800
 That would be if we paid out everything that we had in the contracts for this year.

248
00:16:39,800 --> 00:16:40,800
 Right.

249
00:16:40,800 --> 00:16:46,280
 And if I'm remembering correctly at our last couple of meetings, especially at the meeting

250
00:16:46,280 --> 00:16:51,520
 where we discussed the budget, the program budget for this year, before passing on to

251
00:16:51,520 --> 00:16:55,840
 council, I seem to remember having some significant conversations about that fund balance, you

252
00:16:55,840 --> 00:17:02,720
 know, that it was higher than necessary, except for a situation like this, obviously.

253
00:17:02,720 --> 00:17:07,400
 We are thinking about ways to draw that down or some creative projects that would qualify.

254
00:17:07,400 --> 00:17:11,200
 Am I remembering that correctly, that we were kind of talking about how to use that fund

255
00:17:11,200 --> 00:17:12,200
 balance?

256
00:17:12,200 --> 00:17:13,200
 Right.

257
00:17:13,200 --> 00:17:17,800
 Some of the perception was that we had a hefty fund balance, you know, across the board.

258
00:17:17,800 --> 00:17:23,880
 And we've worked towards that since 9/11 really was the last time we had to have this conversation

259
00:17:23,880 --> 00:17:25,040
 about a reduction.

260
00:17:25,040 --> 00:17:27,840
 So the fund balance would assist us in that.

261
00:17:27,840 --> 00:17:31,680
 And then we were also had built it up for any tourism projects that might come across

262
00:17:31,680 --> 00:17:36,720
 the way that we could use to draw down that rather than removing that from the recipients

263
00:17:36,720 --> 00:17:39,320
 contracts.

264
00:17:39,320 --> 00:17:44,960
 You know, the easy answer would be the, you know, across the board reduction and, you

265
00:17:44,960 --> 00:17:48,440
 know, the advantage there obviously would be it's clean, it's simple.

266
00:17:48,440 --> 00:17:53,040
 We're not picking and choosing favorites or events that, you know, we're not trying to

267
00:17:53,040 --> 00:17:56,720
 game the calendar and guess which events are likely to happen, which aren't.

268
00:17:56,720 --> 00:18:02,000
 But at the same time, I'm just not sure we can do that in a fair way either.

269
00:18:02,000 --> 00:18:07,360
 You know, we got a letter forwarded to us earlier today from the Storytelling Festival.

270
00:18:07,360 --> 00:18:15,160
 And that was a really good example of expenditures that are made kind of out of sync with payments

271
00:18:15,160 --> 00:18:18,920
 so that they're preparing for next year's event, which in normal times we would almost

272
00:18:18,920 --> 00:18:23,800
 certainly fund similar to the way that we funded this year's event.

273
00:18:23,800 --> 00:18:29,800
 So they're incurring expenditures legitimately, counting on and having budgeted on that quarterly

274
00:18:29,800 --> 00:18:31,400
 payment that we would normally make.

275
00:18:31,400 --> 00:18:38,880
 So I hate to say it, but it seems like we've got to take a more tailored approach to each

276
00:18:38,880 --> 00:18:41,700
 of these different expenditures.

277
00:18:41,700 --> 00:18:47,760
 And then on top of that, the other complicated thing is what David mentioned about return

278
00:18:47,760 --> 00:18:54,940
 of funds, so if an event doesn't happen and expenditures have been made and then our return

279
00:18:54,940 --> 00:19:00,520
 of funds request is because the event didn't happen, well, the organization or the agency

280
00:19:00,520 --> 00:19:02,800
 has already made the expenditures.

281
00:19:02,800 --> 00:19:11,920
 So I'd almost want to try to find a way to make those contract amendments as far in advance

282
00:19:11,920 --> 00:19:16,640
 as we possibly can so funds aren't going out the door, the organizations aren't, you know,

283
00:19:16,640 --> 00:19:20,580
 sending those funds and then having to try to find a way to send those back to the city

284
00:19:20,580 --> 00:19:27,320
 when their event doesn't happen because I would hate to see the fund balance drawn down

285
00:19:27,320 --> 00:19:30,600
 for events that just aren't happening, you know, to pay for advertising for something

286
00:19:30,600 --> 00:19:36,400
 that nobody's coming to to pay for, you know, supplies and things that are never fulfilled.

287
00:19:36,400 --> 00:19:40,280
 So it's a pickle.

288
00:19:40,280 --> 00:19:42,840
 Yeah.

289
00:19:42,840 --> 00:19:54,520
 So Jesse articulated really everything you just said is what I have been thinking about,

290
00:19:54,520 --> 00:20:00,300
 you know, including that letter from the storytelling association, which I was grateful for not

291
00:20:00,300 --> 00:20:04,760
 only because, as you mentioned, because of that specific case, but it's just kind of

292
00:20:04,760 --> 00:20:12,760
 an example, you know, of the way that each of these situations is different in ways that

293
00:20:12,760 --> 00:20:20,040
 what I would add to that is to say that in ways that we can only tell to a certain extent

294
00:20:20,040 --> 00:20:26,080
 just by looking at the applications and the dates, as much as I hate to say this, you

295
00:20:26,080 --> 00:20:31,680
 know, maybe I could be talked out of this, but I feel like I need the help of these organizations

296
00:20:31,680 --> 00:20:35,840
 at this point, not to completely redo the application necessary, but at least to touch

297
00:20:35,840 --> 00:20:42,720
 base with them and ask them, you know, has COVID affected, you know, does your application

298
00:20:42,720 --> 00:20:49,400
 stand as it is, do you want to leave it as it is, or has COVID affected, you know, your

299
00:20:49,400 --> 00:20:50,400
 plans?

300
00:20:50,400 --> 00:20:57,560
 Obviously, you know, there's that provision for events, you know, and I agree that it's

301
00:20:57,560 --> 00:20:58,560
 really unfortunate.

302
00:20:58,560 --> 00:21:05,680
 We want to try to do what we can to, you know, prevent that from happening to more organizations.

303
00:21:05,680 --> 00:21:15,720
 But I do prefer a more tailored approach, and that, unfortunately, I feel would involve

304
00:21:15,720 --> 00:21:20,000
 some level of, you know, going back to these organizations and asking them for feedback.

305
00:21:20,000 --> 00:21:23,560
 I feel like they would be grateful for it.

306
00:21:23,560 --> 00:21:30,440
 And if they want to say no, this doesn't change anything, then no.

307
00:21:30,440 --> 00:21:31,880
 Okay.

308
00:21:31,880 --> 00:21:32,880
 Thank you, Councilmember Archer.

309
00:21:32,880 --> 00:21:37,640
 A couple of, I don't think we have any other choice but to do a tailored approach.

310
00:21:37,640 --> 00:21:42,880
 I can say I'm not for paying down the fund balance by a million dollars, because we've

311
00:21:42,880 --> 00:21:48,320
 got a funding issue next year, as is example by the Storytellers Convention.

312
00:21:48,320 --> 00:21:53,920
 One other one was the fireworks display, the fireworks show.

313
00:21:53,920 --> 00:22:00,040
 I would be surprised if the fireworks show goes off as planned as it has in the past.

314
00:22:00,040 --> 00:22:03,520
 I mean, if it gets canceled, then what do we do with those funds?

315
00:22:03,520 --> 00:22:08,320
 I think this is going to take some creativity on the part of staff and this committee and

316
00:22:08,320 --> 00:22:11,960
 also just the whole council to say, okay.

317
00:22:11,960 --> 00:22:17,160
 And I think Councilmember Archer's suggestion is a good one, and that is, what do you guys

318
00:22:17,160 --> 00:22:18,560
 already expended?

319
00:22:18,560 --> 00:22:20,000
 What have you already expended?

320
00:22:20,000 --> 00:22:26,160
 In other words, we just need to get an accounting and an audit of the groups that have still

321
00:22:26,160 --> 00:22:28,600
 yet to receive their funding.

322
00:22:28,600 --> 00:22:34,720
 Unfortunately, some whose events occurred in the first part of the year and got full

323
00:22:34,720 --> 00:22:41,880
 funding, that's just sort of the sign of the times.

324
00:22:41,880 --> 00:22:46,600
 I mean, now that this is hit, we've got to figure out how do we adjust this?

325
00:22:46,600 --> 00:22:51,740
 And we also have to look at next year's funding as well, because the hotels are not going

326
00:22:51,740 --> 00:22:55,520
 to be back up to 100%.

327
00:22:55,520 --> 00:22:57,240
 I mean, they're just not.

328
00:22:57,240 --> 00:23:02,440
 So I think it's going to be very difficult to make a decision today about the actual

329
00:23:02,440 --> 00:23:03,440
 funding of the dollars.

330
00:23:03,440 --> 00:23:09,120
 I think what we need to do is figure out what kind of process do we want to employ to gather

331
00:23:09,120 --> 00:23:10,120
 data?

332
00:23:10,120 --> 00:23:11,120
 Because we're probably going to need to...

333
00:23:11,120 --> 00:23:12,600
 You said our next meeting's in June.

334
00:23:12,600 --> 00:23:13,600
 Is that correct?

335
00:23:13,600 --> 00:23:14,600
 Yes.

336
00:23:14,600 --> 00:23:15,600
 Okay.

337
00:23:15,600 --> 00:23:21,360
 So I think it's incumbent upon us to, if we can decide on what kind of information do

338
00:23:21,360 --> 00:23:26,880
 we need from the organizations and from staff to make the best decision possible with the

339
00:23:26,880 --> 00:23:29,600
 best set of data.

340
00:23:29,600 --> 00:23:33,680
 Because like I had got a call from someone on the fireworks display, well, let's say

341
00:23:33,680 --> 00:23:37,280
 they've received the money and they don't do the show.

342
00:23:37,280 --> 00:23:41,720
 Well, the question was, do we give it back or can we just keep it for next year and you

343
00:23:41,720 --> 00:23:44,700
 just don't budget us for next year?

344
00:23:44,700 --> 00:23:50,240
 And so I don't know the legalities of those kinds of things either.

345
00:23:50,240 --> 00:23:53,140
 And I'll be truthful with my colleagues.

346
00:23:53,140 --> 00:23:58,600
 I'm not even quite sure if this is a conversation that should be just limited to this subcommittee

347
00:23:58,600 --> 00:24:05,260
 because this is such a large issue that I would hate for us to come to some kind of

348
00:24:05,260 --> 00:24:08,100
 conclusion.

349
00:24:08,100 --> 00:24:12,600
 We're going to have to involve the rest of the council in this at some point, not just

350
00:24:12,600 --> 00:24:16,960
 the point where we've made our final decision about, well, this is how we're going to approach

351
00:24:16,960 --> 00:24:17,960
 it.

352
00:24:17,960 --> 00:24:18,960
 That's just sort of my thoughts on it.

353
00:24:18,960 --> 00:24:24,640
 That's the purpose of this committee, but given the circumstances that we're in now

354
00:24:24,640 --> 00:24:31,480
 and that we're looking at from drawing down the fund balance to basically nothing, I mean

355
00:24:31,480 --> 00:24:38,640
 $900,000 and you're right, Randy, the fund balance was primarily to offset these kinds

356
00:24:38,640 --> 00:24:43,000
 of contingencies, but I don't think anybody would have ever, ever thought it would be

357
00:24:43,000 --> 00:24:45,560
 one of these kinds of contingencies.

358
00:24:45,560 --> 00:24:51,400
 But it was primarily also for if we had some really cool kind of tourism projects that

359
00:24:51,400 --> 00:24:58,200
 were available through a public-private partnership that we would be able to have the funds outside

360
00:24:58,200 --> 00:25:04,880
 of general fund money or other kinds of funds such as CEOs and GOs to do that.

361
00:25:04,880 --> 00:25:10,040
 So that's where I am, I can say pretty much categorically I'm opposed to drawing down

362
00:25:10,040 --> 00:25:14,740
 the entire fund balance and just giving everybody the money without even assessing what their

363
00:25:14,740 --> 00:25:16,960
 need is, as council member Armitage said.

364
00:25:16,960 --> 00:25:21,840
 I think it's almost like, remember, I don't know how many of you saw, it's a wonderful

365
00:25:21,840 --> 00:25:29,600
 life and when they had the run of the bank and George said, "Hey, what do you need right

366
00:25:29,600 --> 00:25:30,600
 now?

367
00:25:30,600 --> 00:25:34,960
 Don't take out all your money, but what do you need right now?"

368
00:25:34,960 --> 00:25:40,920
 And I think that's a good place to start is to see what funds have been expended because

369
00:25:40,920 --> 00:25:45,400
 if some of these events don't occur, well, we need to know that.

370
00:25:45,400 --> 00:25:48,920
 I mean, or if they don't think they're going to occur.

371
00:25:48,920 --> 00:25:55,560
 And given even the ones in the fall that are attended by five or 10,000 people in an open

372
00:25:55,560 --> 00:26:01,040
 space, I'm not so sure how that's going to go anyway.

373
00:26:01,040 --> 00:26:07,880
 So those are my thoughts and I'm certainly open to, and I don't know if this is the agenda

374
00:26:07,880 --> 00:26:12,180
 item where we sort of parse through some of those things if we're going to look at some

375
00:26:12,180 --> 00:26:16,480
 way of assessing need, but those are my comments.

376
00:26:16,480 --> 00:26:21,760
 So I will also open it up for a response to council member Armitage or council member

377
00:26:21,760 --> 00:26:22,880
 Davis.

378
00:26:22,880 --> 00:26:25,000
 Go ahead.

379
00:26:25,000 --> 00:26:29,880
 I agree with what Chris just said.

380
00:26:29,880 --> 00:26:36,880
 I don't feel comfortable at all coming up with any kind of decision today, but I think

381
00:26:36,880 --> 00:26:39,680
 it's important to have the preliminary conversation.

382
00:26:39,680 --> 00:26:47,920
 I want to send it back to have council discuss it and in between that time for, as the mayor

383
00:26:47,920 --> 00:26:56,040
 said, for staff to be able to come up with some questions.

384
00:26:56,040 --> 00:27:06,640
 We can come up with questions, whatever we can come up with today, preliminary as preparation

385
00:27:06,640 --> 00:27:08,200
 for the time when we're deciding this.

386
00:27:08,200 --> 00:27:12,480
 I feel like we have a little padding of time.

387
00:27:12,480 --> 00:27:18,160
 I don't think anybody, including the storytelling festival, their events in March, they just

388
00:27:18,160 --> 00:27:23,360
 wanted, they were anxious about us, what kind of decision we'll make.

389
00:27:23,360 --> 00:27:32,320
 So I'd be surprised if anyone's in a rush and if they are, too bad, but I would also

390
00:27:32,320 --> 00:27:41,960
 be curious to know what other cities are doing with their HOT funds.

391
00:27:41,960 --> 00:27:43,480
 I can certainly reach out and ask.

392
00:27:43,480 --> 00:27:48,040
 I don't want to create necessarily more work for staff because the important thing is,

393
00:27:48,040 --> 00:27:51,800
 of course, what we're doing, what we're deciding to do, but I'd just be curious if any other

394
00:27:51,800 --> 00:27:57,640
 cities have some creative ideas or maybe they already sent out a questionnaire to their

395
00:27:57,640 --> 00:28:02,720
 applicants and we could look at it and borrow some of that.

396
00:28:02,720 --> 00:28:08,880
 Could someone, I'm sure I probably missed it, but the storytelling letter that you are

397
00:28:08,880 --> 00:28:15,440
 talking about, because I'm seeing that they've received some funding, I believe.

398
00:28:15,440 --> 00:28:16,440
 Have they received it?

399
00:28:16,440 --> 00:28:17,440
 Go ahead.

400
00:28:17,440 --> 00:28:21,160
 They've received two quarters of the four quarter contract.

401
00:28:21,160 --> 00:28:29,040
 And I'm looking on this current status, is that, does that mean they've received $28,540

402
00:28:29,040 --> 00:28:30,040
 so far?

403
00:28:30,040 --> 00:28:31,040
 Yes.

404
00:28:31,040 --> 00:28:32,600
 And now that event was canceled.

405
00:28:32,600 --> 00:28:35,360
 No, the last day, I think, was canceled.

406
00:28:35,360 --> 00:28:36,360
 Oh, okay.

407
00:28:36,360 --> 00:28:37,360
 Okay.

408
00:28:37,360 --> 00:28:38,360
 All right.

409
00:28:38,360 --> 00:28:42,160
 So if somebody could just briefly describe to me just the basic theme of the letter instead

410
00:28:42,160 --> 00:28:45,200
 of me having to go back and find it.

411
00:28:45,200 --> 00:28:49,840
 I think they were just trying to portray that they were in the beginning of the year where

412
00:28:49,840 --> 00:28:54,240
 their event was pretty much 99% complete.

413
00:28:54,240 --> 00:29:00,100
 And so they've expended all of their funds and some of their advertising partners know

414
00:29:00,100 --> 00:29:05,080
 that they are hot recipients and the local advertising groups do work with them and then

415
00:29:05,080 --> 00:29:11,040
 let them pay out their expenditures quarterly to match their receipts of the hot funds.

416
00:29:11,040 --> 00:29:12,040
 I got you.

417
00:29:12,040 --> 00:29:13,040
 Okay.

418
00:29:13,040 --> 00:29:14,040
 Yeah.

419
00:29:14,040 --> 00:29:15,040
 I get that.

420
00:29:15,040 --> 00:29:16,040
 Councilmember Davis?

421
00:29:16,040 --> 00:29:20,320
 Yeah, I really like your analogy with It's a Wonderful Life.

422
00:29:20,320 --> 00:29:24,520
 I had forgotten that scene or at least that response to the scene.

423
00:29:24,520 --> 00:29:29,240
 As usual, George Bailey's got the right idea.

424
00:29:29,240 --> 00:29:38,280
 If there's a way to communicate with the organizations, we could send out a letter that says, red

425
00:29:38,280 --> 00:29:43,440
 flags, sirens are blaring, we're going to have a budget shortfall, y'all got to give

426
00:29:43,440 --> 00:29:47,920
 us a full accounting right this minute because we're looking at who's money to yank.

427
00:29:47,920 --> 00:29:51,280
 On the other hand, we could send out something that's a lot more like what the mayor described,

428
00:29:51,280 --> 00:29:56,980
 you know, listen, we're all in this together, we anticipate there's going to be lower revenues

429
00:29:56,980 --> 00:29:59,560
 and we're looking at what the status of your event is.

430
00:29:59,560 --> 00:30:02,520
 Can you tell us about your year to date budget?

431
00:30:02,520 --> 00:30:07,160
 Can you tell us about any changes or updates to your program and what you expect to do

432
00:30:07,160 --> 00:30:08,160
 differently?

433
00:30:08,160 --> 00:30:10,920
 And it's a fair answer, of course, for them to say, well, we don't know yet, you know,

434
00:30:10,920 --> 00:30:13,560
 the fair, they don't know what a fair is going to look like in August yet.

435
00:30:13,560 --> 00:30:17,040
 There's just no way to know, but they have some pretty major expenditures that go into

436
00:30:17,040 --> 00:30:18,040
 that event.

437
00:30:18,040 --> 00:30:24,320
 So I think you're right that we just, we need more information and that fund balance is going

438
00:30:24,320 --> 00:30:28,800
 to be a blessing even if we don't draw it down all that significantly because it gives

439
00:30:28,800 --> 00:30:33,560
 us that buffer, you know, that kind of padding that Deb was talking about, a little bit more

440
00:30:33,560 --> 00:30:37,720
 time that if we have to start cutting checks for the next quarter before we make a council

441
00:30:37,720 --> 00:30:44,800
 decision then, you know, it's at least a little bit is there to play with.

442
00:30:44,800 --> 00:30:51,400
 I agree that the council has to be involved earlier than our normal decision process,

443
00:30:51,400 --> 00:30:56,600
 but I'd like, I still think I'd like for us to do at least, my preference would be for

444
00:30:56,600 --> 00:31:04,920
 us to do the heavy lifting, you know, to kind of come through those responses we get and

445
00:31:04,920 --> 00:31:08,760
 at least take them a good solid recommendation and then knowing that, you know, nobody's

446
00:31:08,760 --> 00:31:12,000
 feelings are going to be hurt if they don't take it, it's just too big a decision for

447
00:31:12,000 --> 00:31:16,260
 us to make by ourselves, but also giving them a starting place because right now we don't

448
00:31:16,260 --> 00:31:19,520
 have a starting place and it's going to be difficult.

449
00:31:19,520 --> 00:31:20,520
 I agree.

450
00:31:20,520 --> 00:31:21,520
 I agree with that.

451
00:31:21,520 --> 00:31:23,440
 Yeah, we can, we can do that.

452
00:31:23,440 --> 00:31:26,960
 And plus the fund balance, I mean, we don't know what it's going to look like next year.

453
00:31:26,960 --> 00:31:33,000
 So we want to make sure that we don't rob Peter to pay Paul, so to speak.

454
00:31:33,000 --> 00:31:40,920
 So I think, I think the first step will be to get out that letter as council member Davis

455
00:31:40,920 --> 00:31:48,400
 described of, you know, a very collaborative initiative, but yet we need what you've expended

456
00:31:48,400 --> 00:31:52,220
 to date and what you anticipate expending.

457
00:31:52,220 --> 00:31:55,760
 I mean, I know it's a forecast for them and they may not know, but we still need somebody

458
00:31:55,760 --> 00:31:57,620
 to give us some idea.

459
00:31:57,620 --> 00:32:00,720
 You just, you're not going to have an event in August and not be thinking right now, number

460
00:32:00,720 --> 00:32:04,120
 one, are you still going to have it and having a contingency plan.

461
00:32:04,120 --> 00:32:10,640
 So I think it's, it's, it's important that we know exactly where they are in their budget

462
00:32:10,640 --> 00:32:12,000
 now.

463
00:32:12,000 --> 00:32:13,240
 How much have they spent?

464
00:32:13,240 --> 00:32:15,040
 How much are we giving them?

465
00:32:15,040 --> 00:32:17,560
 What do they anticipate not spending?

466
00:32:17,560 --> 00:32:22,600
 And we'll just have to wait and see if people are really trying to be forthright on those

467
00:32:22,600 --> 00:32:28,080
 instead of saying, oh, wait, we need everything we've asked for, which if we get 19 of those,

468
00:32:28,080 --> 00:32:30,200
 well, we'll make the tough decisions.

469
00:32:30,200 --> 00:32:33,520
 I mean, that's not, that's not an issue.

470
00:32:33,520 --> 00:32:39,040
 And what I would like to do on that letter, if you could send that out, once y'all draft

471
00:32:39,040 --> 00:32:43,680
 that to each of the committee members here, and if the committee members want to provide

472
00:32:43,680 --> 00:32:48,960
 some comments, of course, don't respond all to where we all get each other's comments,

473
00:32:48,960 --> 00:32:54,000
 but in that way, then staff can compile, you know, that and send it out so that we all

474
00:32:54,000 --> 00:32:58,860
 sort of have an idea and some input into, into how that looks.

475
00:32:58,860 --> 00:33:02,680
 Is that, is that an okay plan moving forward, at least on that particular part of the process

476
00:33:02,680 --> 00:33:04,640
 with the other committee members?

477
00:33:04,640 --> 00:33:05,640
 Yes.

478
00:33:05,640 --> 00:33:06,640
 Okay.

479
00:33:06,640 --> 00:33:07,640
 Yes.

480
00:33:07,640 --> 00:33:16,460
 What about in the letter taking the form of or, or having attached to it an electronic

481
00:33:16,460 --> 00:33:23,880
 survey to make, you know, so that the questions would be, it could answer.

482
00:33:23,880 --> 00:33:26,960
 This is, this is really a more of a question for staff because I'm thinking in terms of

483
00:33:26,960 --> 00:33:35,680
 processing the data and that way we could see, you know, like, like how on Survey Monkey

484
00:33:35,680 --> 00:33:42,120
 or something like that, you could say, make a, make a pie chart so we can, we can see

485
00:33:42,120 --> 00:33:48,040
 how to have these different answers compare and might also make it easier as long as it's

486
00:33:48,040 --> 00:33:53,800
 a way, as long as people have a way of saving information so they don't, so everything doesn't

487
00:33:53,800 --> 00:33:57,760
 get lost, you know.

488
00:33:57,760 --> 00:34:01,320
 Council Member Armitage, I think what I'm hearing you say, and I don't know about the

489
00:34:01,320 --> 00:34:05,840
 form of a survey, but what I'm hearing you say is we need to have some type of template

490
00:34:05,840 --> 00:34:11,680
 where the questions are all the same, where attached to that letter is everyone gets the

491
00:34:11,680 --> 00:34:16,000
 same question and then they have the opportunity to fill that in and then we're able to compile

492
00:34:16,000 --> 00:34:20,600
 those and maybe put those in a spreadsheet, an Excel spreadsheet to do the analysis.

493
00:34:20,600 --> 00:34:24,840
 So I agree with you that there needs to be certainly a consistency with what each one

494
00:34:24,840 --> 00:34:28,200
 gets for the information that they provide us.

495
00:34:28,200 --> 00:34:29,640
 Yeah, exactly.

496
00:34:29,640 --> 00:34:31,720
 And that's, that's more important than the question.

497
00:34:31,720 --> 00:34:37,280
 I mean, I mentioned survey because just so, however, it would be easiest for staff to

498
00:34:37,280 --> 00:34:46,320
 be able to compare that information, all the data we get from that in many different ways.

499
00:34:46,320 --> 00:34:47,320
 Sure.

500
00:34:47,320 --> 00:34:48,320
 Okay.

501
00:34:48,320 --> 00:34:49,320
 All right.

502
00:34:49,320 --> 00:34:51,640
 Davis, are you okay with that?

503
00:34:51,640 --> 00:34:52,640
 I think that's great.

504
00:34:52,640 --> 00:34:56,720
 I think we've got to have uniform data, otherwise it's going to make our job even harder.

505
00:34:56,720 --> 00:34:57,720
 Yeah.

506
00:34:57,720 --> 00:34:58,720
 Okay.

507
00:34:58,720 --> 00:34:59,720
 All right.

508
00:34:59,720 --> 00:35:02,720
 Well, let me look at, let's see here on the agenda.

509
00:35:02,720 --> 00:35:07,800
 So this is agenda item 1C.

510
00:35:07,800 --> 00:35:13,020
 So it seems like we've got at least a path moving forward for the next meeting.

511
00:35:13,020 --> 00:35:19,840
 And so by the next meeting, then we will have, do you think staff, there's enough time to

512
00:35:19,840 --> 00:35:25,360
 get the draft letter to the committee members for us to get that back as expeditiously as

513
00:35:25,360 --> 00:35:26,360
 we can?

514
00:35:26,360 --> 00:35:30,640
 In other words, get that out and hope we try to have some of that data back by the June

515
00:35:30,640 --> 00:35:33,400
 meeting or if we needed to put the June, okay.

516
00:35:33,400 --> 00:35:34,400
 All right.

517
00:35:34,400 --> 00:35:35,400
 Good.

518
00:35:35,400 --> 00:35:36,400
 I think they're waiting on this information.

519
00:35:36,400 --> 00:35:42,520
 I did send all the hot recipients and the sponsorship recipients an email in March that,

520
00:35:42,520 --> 00:35:44,320
 you know, they haven't been forgotten.

521
00:35:44,320 --> 00:35:49,080
 You know, the budget for the overall city is important and theirs is being looked at

522
00:35:49,080 --> 00:35:50,200
 as well.

523
00:35:50,200 --> 00:35:54,120
 And so they knew something was coming, they, you know, and a lot of these have been involved

524
00:35:54,120 --> 00:35:58,280
 for years, knowing what the discussions that we would be having.

525
00:35:58,280 --> 00:36:03,040
 And some of them are anticipating the reduction and kind of holding back.

526
00:36:03,040 --> 00:36:07,360
 And a lot of them are just kind of in that flux of I'm in the middle of a year, what's

527
00:36:07,360 --> 00:36:08,360
 coming next?

528
00:36:08,360 --> 00:36:13,160
 I have a June, July event and I heard from Kiwanis as well on the fireworks, which is

529
00:36:13,160 --> 00:36:14,160
 a sponsorship.

530
00:36:14,160 --> 00:36:19,380
 And we've had internal discussions too with legal that, you know, whatever come, you know,

531
00:36:19,380 --> 00:36:23,880
 making the reduction happen or truing that up, there's still going to be a lot of intricacies

532
00:36:23,880 --> 00:36:24,880
 to the contracts.

533
00:36:24,880 --> 00:36:25,880
 Yeah.

534
00:36:25,880 --> 00:36:30,880
 And so we've already spoken with Mac and Mac can elaborate, but, you know, amending those

535
00:36:30,880 --> 00:36:35,800
 to include, you know, what they've already received and their canceled events could go

536
00:36:35,800 --> 00:36:39,640
 towards extending that to another program years for 2021.

537
00:36:39,640 --> 00:36:43,680
 You know, we've had a lot of those internal discussions because we can, we can figure

538
00:36:43,680 --> 00:36:49,120
 out how to, how to fund them, but then how to make the terms of the contract appeasable

539
00:36:49,120 --> 00:36:54,240
 to everyone and to collaborate to see how all that will work for postponed events, canceled

540
00:36:54,240 --> 00:37:00,800
 events, smaller events, you know, all those pieces of the pie we don't know about yet.

541
00:37:00,800 --> 00:37:02,160
 Great.

542
00:37:02,160 --> 00:37:06,720
 And I think it's going to be important in the letter to, because most of these events

543
00:37:06,720 --> 00:37:11,600
 that we sponsor or that we provide funding for if they're events, they're fundraising

544
00:37:11,600 --> 00:37:12,880
 events.

545
00:37:12,880 --> 00:37:19,600
 And so we have to communicate that we're not going to be able to make up a, a, a fundraising

546
00:37:19,600 --> 00:37:20,860
 shortfall.

547
00:37:20,860 --> 00:37:24,280
 This is for hard expenses and things such as that.

548
00:37:24,280 --> 00:37:31,620
 So we probably can find a way to communicate that in a very diplomatic way that, okay,

549
00:37:31,620 --> 00:37:39,480
 you know, you're everybody's suffering and that's, we just have to find a way to mitigate

550
00:37:39,480 --> 00:37:41,880
 that as much as possible in an equitable manner.

551
00:37:41,880 --> 00:37:48,240
 So it sounds like we have a roadmap for this agenda item for the next meeting.

552
00:37:48,240 --> 00:37:51,040
 Are there any other questions on this particular agenda item?

553
00:37:51,040 --> 00:37:52,040
 I have a comment.

554
00:37:52,040 --> 00:37:53,040
 Yes, go ahead.

555
00:37:53,040 --> 00:37:57,600
 It also includes the sponsorships and most of that conversation we've had in the presentation

556
00:37:57,600 --> 00:38:03,800
 for hot funds, so the sponsorship are more like for the events, but those funds are already

557
00:38:03,800 --> 00:38:04,800
 paid out.

558
00:38:04,800 --> 00:38:05,800
 Obviously we're not a shortfall.

559
00:38:05,800 --> 00:38:06,800
 They were in our budget.

560
00:38:06,800 --> 00:38:07,800
 They're a part of it.

561
00:38:07,800 --> 00:38:08,800
 So those have been paid out.

562
00:38:08,800 --> 00:38:13,280
 So the only concern there is my recipients are working very hard to try to have their

563
00:38:13,280 --> 00:38:17,760
 event within the terms of the contract and having it by September 30th.

564
00:38:17,760 --> 00:38:20,160
 So they're working towards doing that.

565
00:38:20,160 --> 00:38:24,340
 They perceive their phones in November, so there's no discussion about reducing those.

566
00:38:24,340 --> 00:38:28,960
 He's just working with them to get their event done in the manner that they wish to do before

567
00:38:28,960 --> 00:38:31,200
 the end of the contract.

568
00:38:31,200 --> 00:38:34,080
 So what happens if they don't do the event?

569
00:38:34,080 --> 00:38:36,040
 That's a discussion we'll have to have.

570
00:38:36,040 --> 00:38:40,440
 If the contract does say if they don't use the money, it is returned, but we also have

571
00:38:40,440 --> 00:38:42,680
 the availability to amend the contract.

572
00:38:42,680 --> 00:38:45,640
 If they know it's going to be later out in the calendar year, what have you, that we

573
00:38:45,640 --> 00:38:49,600
 could amend the contract to allow them to use it past that date.

574
00:38:49,600 --> 00:38:52,720
 Go ahead, Councilmember Davis.

575
00:38:52,720 --> 00:38:58,520
 You know, again, I don't want to create extra steps where we don't need them, but specifically

576
00:38:58,520 --> 00:39:02,800
 for sponsorships, might be useful for hot funds.

577
00:39:02,800 --> 00:39:07,240
 It might be helpful to get a cancellation report, a cancellation budget.

578
00:39:07,240 --> 00:39:11,680
 You know, if there's an event that is not able to make things happen, if they could

579
00:39:11,680 --> 00:39:15,500
 give us a narrative on, you know, here's why, you know, here's the impossibility of our

580
00:39:15,500 --> 00:39:19,620
 event and we've looked at all these different things and we couldn't possibly do it.

581
00:39:19,620 --> 00:39:23,760
 And then also, here are hard expenses that we couldn't get refunded.

582
00:39:23,760 --> 00:39:27,160
 I've been involved in a couple of different events that had to postpone or move, and some

583
00:39:27,160 --> 00:39:30,520
 of those things, some of those vendors, you can get your money back because they understand

584
00:39:30,520 --> 00:39:34,520
 you have an impossibility clause or a force majeure or something in there.

585
00:39:34,520 --> 00:39:39,480
 Others, it's pulling teeth because they have the same problems down their chain.

586
00:39:39,480 --> 00:39:45,440
 So if organizations could report back to us in some kind of uniform way, we canceled our

587
00:39:45,440 --> 00:39:50,160
 event, here's all the steps we took to not have to cancel, and here's the money that

588
00:39:50,160 --> 00:39:54,600
 we had to spend and we're not getting back, and we're trying to get back, but we can't

589
00:39:54,600 --> 00:39:56,720
 possibly return to you.

590
00:39:56,720 --> 00:40:01,520
 And then that also gives us a starting point for the next phase of the conversation, which

591
00:40:01,520 --> 00:40:07,360
 I think is probably, can we roll some of your funds over, do we amend the contract, do we

592
00:40:07,360 --> 00:40:11,440
 reduce your allocation next year because you've got something left in the kitty from this year?

593
00:40:11,440 --> 00:40:12,440
 Yes.

594
00:40:12,440 --> 00:40:16,200
 And that gives us more information to start with because otherwise it's going to be apples

595
00:40:16,200 --> 00:40:18,440
 and oranges all the way down the spreadsheet.

596
00:40:18,440 --> 00:40:19,440
 Yeah.

597
00:40:19,440 --> 00:40:30,840
 I completely agree, and so a couple of things to add to that, one, I would like to, it'll

598
00:40:30,840 --> 00:40:38,440
 be something where the way it's worded will really matter, as Mayor said, kind of diplomatically

599
00:40:38,440 --> 00:40:42,960
 and in a friendly way, so that it's clear that we're talking about, hey, we're working

600
00:40:42,960 --> 00:40:51,480
 with you, we're not ready to sue you or anything like that, but just to kind of let people

601
00:40:51,480 --> 00:41:07,480
 know, number one, to make sure to ask the, to ask the entities with whom they've already

602
00:41:07,480 --> 00:41:11,960
 made expenses, where they think that they're not going to get their money back to make

603
00:41:11,960 --> 00:41:14,120
 sure that they've asked.

604
00:41:14,120 --> 00:41:18,200
 Maybe that's not fair to kind of compel them to do that or to check off that they've done

605
00:41:18,200 --> 00:41:19,200
 it.

606
00:41:19,200 --> 00:41:24,440
 I just know that because this is such an unusual situation with COVID that there are situations

607
00:41:24,440 --> 00:41:33,440
 even with the city where the city has given refunds where, in circumstances where normally

608
00:41:33,440 --> 00:41:39,600
 it would not be a refundable thing, ultimately it's up to whoever is giving the refunds,

609
00:41:39,600 --> 00:41:45,200
 but I think that there might be some entities that have a general policy that say, yeah,

610
00:41:45,200 --> 00:41:53,780
 we don't do refunds in a case like this, whereas in the case of COVID, they're doing that.

611
00:41:53,780 --> 00:42:00,240
 So just to kind of remind people of that and encourage them to find out before they write

612
00:42:00,240 --> 00:42:11,120
 something off as just a sunk cost, and then also a way to just inform people, but in a

613
00:42:11,120 --> 00:42:16,560
 friendly sounding and really informative way, just to make sure that they know about the

614
00:42:16,560 --> 00:42:22,720
 legalities of, you know, if you have an event and it's canceled, that all the money has

615
00:42:22,720 --> 00:42:30,120
 to go back, they might not know that even though it's in, even though it's a clause

616
00:42:30,120 --> 00:42:33,400
 in the contract and they signed it.

617
00:42:33,400 --> 00:42:39,640
 So to make sure that they know that because they might be thinking, well, let's say, yes,

618
00:42:39,640 --> 00:42:43,560
 we're doing it, and if it doesn't happen, then we can use the money for X and people

619
00:42:43,560 --> 00:42:47,320
 need to be reminded, look, not only do you have to have a plan for cancellation, but

620
00:42:47,320 --> 00:42:53,780
 also it's really important that the funds be, for legal reasons, the funds be used for

621
00:42:53,780 --> 00:42:58,840
 exactly what you say they're going to be used for.

622
00:42:58,840 --> 00:42:59,840
 Okay.

623
00:42:59,840 --> 00:43:00,840
 All right.

624
00:43:00,840 --> 00:43:11,320
 And if we could get a schedule, and there may not be any, but are there any payments

625
00:43:11,320 --> 00:43:16,520
 due to recipients from this fund between now and the next time we meet?

626
00:43:16,520 --> 00:43:18,120
 I mean, I don't know the answer to that.

627
00:43:18,120 --> 00:43:21,120
 The next payout is July, end of July.

628
00:43:21,120 --> 00:43:22,120
 Okay.

629
00:43:22,120 --> 00:43:23,120
 So we'll meet before then.

630
00:43:23,120 --> 00:43:24,120
 Yep.

631
00:43:24,120 --> 00:43:25,120
 All right.

632
00:43:25,120 --> 00:43:26,120
 Okay.

633
00:43:26,120 --> 00:43:28,120
 Any other questions on this agenda item?

634
00:43:28,120 --> 00:43:29,120
 Fantastic.

635
00:43:29,120 --> 00:43:30,120
 Okay.

636
00:43:30,120 --> 00:43:36,920
 We'll move on to the next agenda item, which is agenda item 1D, receive report, hold a

637
00:43:36,920 --> 00:43:47,360
 discussion and provide recommendations regarding the hotel tax program year 2021 to FY 2021.

638
00:43:47,360 --> 00:43:52,380
 This item normally comes to you in April, which we had to cancel that meeting.

639
00:43:52,380 --> 00:43:56,760
 So all the agenda items today are from the April meeting that was canceled, and we usually

640
00:43:56,760 --> 00:44:00,960
 consider this a kickoff meeting for our next program year.

641
00:44:00,960 --> 00:44:07,160
 So this item and the next item are to prepare for that, the unknown, I guess.

642
00:44:07,160 --> 00:44:15,240
 But what this item is asking is for you to look at the red line guidelines and application

643
00:44:15,240 --> 00:44:21,440
 to see if there's any changes you like or would like to add of what we've already done.

644
00:44:21,440 --> 00:44:26,200
 Right now, the only changes we've made were based on the conversations we had in our February

645
00:44:26,200 --> 00:44:31,280
 meeting, which where we were no longer going to accept any applications after the posted

646
00:44:31,280 --> 00:44:36,480
 deadline, whether they were late or missed it or have a mid-year issue or a new event

647
00:44:36,480 --> 00:44:40,040
 that we were not going to look through those in the middle of the year.

648
00:44:40,040 --> 00:44:46,000
 And administratively, we just add some clarifications to reporting procedures, some things that we've

649
00:44:46,000 --> 00:44:49,040
 seen missing or having to go back for and ask every quarter.

650
00:44:49,040 --> 00:44:51,960
 So obviously, the instructions weren't clear.

651
00:44:51,960 --> 00:44:57,240
 And lastly, we've also added some language to the internal, which is our departmental

652
00:44:57,240 --> 00:45:02,640
 procedures to make sure their processes were trued up in writing as well.

653
00:45:02,640 --> 00:45:06,920
 So those were the main things on the hot guidelines that we changed.

654
00:45:06,920 --> 00:45:11,680
 Everything else is pretty much the same as the entire program.

655
00:45:11,680 --> 00:45:12,680
 Okay.

656
00:45:12,680 --> 00:45:13,680
 Any questions?

657
00:45:13,680 --> 00:45:17,180
 Yes, Council Member Davis.

658
00:45:17,180 --> 00:45:19,680
 So Randy, thank you for that summary.

659
00:45:19,680 --> 00:45:24,640
 Looking over those, my impression was exactly as what you just described, that they were

660
00:45:24,640 --> 00:45:30,000
 pretty minor changes, that they reflected conversations that we'd already had and basically

661
00:45:30,000 --> 00:45:33,240
 process improvements.

662
00:45:33,240 --> 00:45:34,240
 Am I missing anything?

663
00:45:34,240 --> 00:45:40,200
 Is there anything in there that you're really looking for direction on or you think we ought

664
00:45:40,200 --> 00:45:41,200
 to weigh in on?

665
00:45:41,200 --> 00:45:43,160
 Otherwise, I'm fine with the changes.

666
00:45:43,160 --> 00:45:44,160
 No, sir.

667
00:45:44,160 --> 00:45:48,160
 We certainly need every year just as a process to make sure that you have them in front of

668
00:45:48,160 --> 00:45:53,640
 you and you approve them every year before I send them out.

669
00:45:53,640 --> 00:45:55,720
 Any questions, Council Member Armitage?

670
00:45:55,720 --> 00:45:56,720
 Nope.

671
00:45:56,720 --> 00:45:59,440
 They look good to me.

672
00:45:59,440 --> 00:46:00,440
 Okay.

673
00:46:00,440 --> 00:46:01,440
 All right.

674
00:46:01,440 --> 00:46:06,440
 Do you need a formal action on this?

675
00:46:06,440 --> 00:46:07,440
 Please.

676
00:46:07,440 --> 00:46:08,440
 All right.

677
00:46:08,440 --> 00:46:09,440
 Okay.

678
00:46:09,440 --> 00:46:11,240
 Council Member Davis.

679
00:46:11,240 --> 00:46:21,120
 I guess Item D first, I move approval of the, I guess it's Exhibits 2 and 3, the guidelines

680
00:46:21,120 --> 00:46:24,960
 and application for HOP funds that have been provided by staff.

681
00:46:24,960 --> 00:46:25,960
 Okay.

682
00:46:25,960 --> 00:46:26,960
 I second.

683
00:46:26,960 --> 00:46:27,960
 All right.

684
00:46:27,960 --> 00:46:28,960
 All right.

685
00:46:28,960 --> 00:46:31,060
 So we'll take a voice vote.

686
00:46:31,060 --> 00:46:35,760
 Council Member, we have a motion for approval of Exhibit 2 and 3 of Agenda Item, I believe

687
00:46:35,760 --> 00:46:37,300
 1B.

688
00:46:37,300 --> 00:46:40,840
 So Council Member Davis, how say you?

689
00:46:40,840 --> 00:46:41,840
 Aye.

690
00:46:41,840 --> 00:46:42,840
 Aye.

691
00:46:42,840 --> 00:46:43,840
 Council Member Armitage.

692
00:46:43,840 --> 00:46:44,840
 Aye.

693
00:46:44,840 --> 00:46:48,760
 Mayor Watz has an aye, so that motion carries unanimously.

694
00:46:48,760 --> 00:46:54,380
 We'll move on to the discussion of Agenda Item 1E, receive, report, hold a discussion

695
00:46:54,380 --> 00:47:01,720
 and provide recommendations regarding the sponsorship program for Fiscal Year 2020-2021.

696
00:47:01,720 --> 00:47:08,000
 This falls in the same procedural element as the last item that this is for the sponsorship

697
00:47:08,000 --> 00:47:11,080
 program specifically for the fiscal year.

698
00:47:11,080 --> 00:47:15,040
 We made the same change in the language so that we don't have any applications that will

699
00:47:15,040 --> 00:47:22,160
 be accepted during the program year, only during the time that the application is open.

700
00:47:22,160 --> 00:47:30,460
 And we also did some maybe just some administrative language for including some reporting language

701
00:47:30,460 --> 00:47:35,200
 to true it up so that it is mirror image of the contract so that some language was just

702
00:47:35,200 --> 00:47:41,200
 a little wonky, if you will, so I wanted to make sure those were trued up so the guidelines

703
00:47:41,200 --> 00:47:46,000
 and the application and the contract were all the same.

704
00:47:46,000 --> 00:47:47,000
 Okay.

705
00:47:47,000 --> 00:47:58,760
 One question or comment I have is on the sponsorship program guidelines on Item 3D, it's in the

706
00:47:58,760 --> 00:48:06,880
 red line portion, I think where it says report these to the city manager or his designee

707
00:48:06,880 --> 00:48:12,880
 by the end of the contract term, it has B, so it's just a typo, yeah.

708
00:48:12,880 --> 00:48:16,280
 And I just saw that as I was reading through it again, so I missed it the first time as

709
00:48:16,280 --> 00:48:17,280
 well.

710
00:48:17,280 --> 00:48:18,280
 Okay.

711
00:48:18,280 --> 00:48:25,760
 Any other comments or questions on these exhibits and for the sponsorship guidelines and application?

712
00:48:25,760 --> 00:48:29,160
 And if not, Chair would entertain action?

713
00:48:29,160 --> 00:48:30,160
 I move approval.

714
00:48:30,160 --> 00:48:31,160
 Okay.

715
00:48:31,160 --> 00:48:32,160
 Second.

716
00:48:32,160 --> 00:48:33,160
 All right.

717
00:48:33,160 --> 00:48:38,360
 So we have a motion and approval for Exhibits 3 and 4 of Agenda Item 1E.

718
00:48:38,360 --> 00:48:40,360
 Councilmember Armitage, I'll say you.

719
00:48:40,360 --> 00:48:41,360
 Aye.

720
00:48:41,360 --> 00:48:42,360
 Councilmember Davis.

721
00:48:42,360 --> 00:48:43,360
 Aye.

722
00:48:43,360 --> 00:48:50,080
 Mayor Watts is an aye, so the motion carries unanimously for Agenda Item 1E.

723
00:48:50,080 --> 00:48:55,640
 We'll move to Agenda Item 1F, receive a report, hold a discussion, and provide recommendations

724
00:48:55,640 --> 00:49:02,840
 regarding changing the name and duties of the Hotel Ecopsy Tax and Sponsorship Committee.

725
00:49:02,840 --> 00:49:06,560
 This item was from concluding items of the February meeting.

726
00:49:06,560 --> 00:49:12,520
 Councilmember Davis requested the committee to have a conversation in changing from the

727
00:49:12,520 --> 00:49:21,960
 Houghton sponsorship to a more open or all-encompassing name for what the activities that this committee

728
00:49:21,960 --> 00:49:29,600
 does because during that last meeting we also had an Agenda Item that resulted in this committee

729
00:49:29,600 --> 00:49:37,800
 overseeing the GDAC and the DCT contract as well in the auspices of the sponsorship program.

730
00:49:37,800 --> 00:49:41,160
 So that is the discussion that is before you today.

731
00:49:41,160 --> 00:49:42,160
 Okay.

732
00:49:42,160 --> 00:49:46,480
 Councilmember Davis, you want to give us sort of a summary of your discussion?

733
00:49:46,480 --> 00:49:49,320
 I wasn't present at that meeting, so that would be great.

734
00:49:49,320 --> 00:49:50,320
 Sure.

735
00:49:50,320 --> 00:49:54,840
 So my request in concluding items is kind of the classic example of the new guy asking

736
00:49:54,840 --> 00:49:58,640
 for something like five minutes after it's already been changed.

737
00:49:58,640 --> 00:50:03,680
 It had just become the Hot Funds and Sponsorship Committee.

738
00:50:03,680 --> 00:50:09,920
 That was also a meeting where, so we had taken on some additional responsibilities, and they're

739
00:50:09,920 --> 00:50:14,080
 right in the wheelhouse of this committee and the kind of things we talk about, but

740
00:50:14,080 --> 00:50:19,200
 we also had a conversation with some of our community partners that day that I think really

741
00:50:19,200 --> 00:50:24,800
 highlighted how much this committee, you know, where funding recommend, we make recommendations

742
00:50:24,800 --> 00:50:31,180
 to the council about funding, but that funding is really, it's the foundation of some really

743
00:50:31,180 --> 00:50:38,400
 important community events and community partnerships and, you know, call it semantics, but it just

744
00:50:38,400 --> 00:50:44,160
 made sense to me that if we had a name like Community Partnership Committee or something

745
00:50:44,160 --> 00:50:50,600
 along those lines, that it may be more aptly described everything we do because when those

746
00:50:50,600 --> 00:50:58,560
 funding questions almost invariably lead to kind of more, less tangible conversations

747
00:50:58,560 --> 00:51:02,720
 about, you know, what is the value of this in the community and what is the purpose of

748
00:51:02,720 --> 00:51:08,120
 that in the community and, so anyway, again, maybe it's semantics, but I thought it was

749
00:51:08,120 --> 00:51:13,040
 a more apt description to call us the Community Partnership Committee, especially since we're

750
00:51:13,040 --> 00:51:15,160
 taking on those additional roles.

751
00:51:15,160 --> 00:51:16,160
 Okay.

752
00:51:16,160 --> 00:51:19,840
 Councilmember Armitage, any questions, discussions?

753
00:51:19,840 --> 00:51:25,040
 Yeah, I love the idea, I love the name change.

754
00:51:25,040 --> 00:51:27,040
 Okay.

755
00:51:27,040 --> 00:51:28,040
 Where is it?

756
00:51:28,040 --> 00:51:29,040
 I'm looking at it at the resolution.

757
00:51:29,040 --> 00:51:39,480
 Oh, wait, I'm looking at the old one, renaming, I'm looking at the old one is the, do we have

758
00:51:39,480 --> 00:51:40,480
 the new one?

759
00:51:40,480 --> 00:51:44,720
 No, we have not been given direction to actually make the change.

760
00:51:44,720 --> 00:51:48,160
 Okay, and say the name one more time, Councilmember Davis.

761
00:51:48,160 --> 00:51:51,040
 The Community Partnership Committee.

762
00:51:51,040 --> 00:51:54,600
 I think maybe officially it would be like the Council Community Partnership Committee

763
00:51:54,600 --> 00:52:00,880
 or something, but my recommendation was just Community Partnership Committee.

764
00:52:00,880 --> 00:52:06,920
 And would the duties as sort of described in our current exhibit, which is the current

765
00:52:06,920 --> 00:52:08,360
 ordinance, would they be similar?

766
00:52:08,360 --> 00:52:13,640
 I guess I want to make sure that we don't provide any confusion, because some people

767
00:52:13,640 --> 00:52:20,160
 might think Community Partnership Committee, we're limiting it to hot fund sponsorship

768
00:52:20,160 --> 00:52:24,560
 and these other duties, is that correct?

769
00:52:24,560 --> 00:52:30,500
 Yeah, I would say probably the best course would be to, you know, copy and paste what's

770
00:52:30,500 --> 00:52:36,040
 already in the existing resolution that added the co-sponsorship stuff, but then also loop

771
00:52:36,040 --> 00:52:43,280
 in what we discussed, what we are taking on at our February meeting, either in a specific

772
00:52:43,280 --> 00:52:51,080
 way or maybe even generally, you know, if it's anything that involves, I don't know,

773
00:52:51,080 --> 00:52:57,000
 the best language, where we can loop in those kind of organizational partnerships and maybe

774
00:52:57,000 --> 00:53:02,520
 exclude out public-private partnerships of a different nature, you know, we're investing

775
00:53:02,520 --> 00:53:07,840
 in a property together in our local agreement or something, that wouldn't come to this committee,

776
00:53:07,840 --> 00:53:13,880
 but some language that would kind of describe anything that comes up in the future that

777
00:53:13,880 --> 00:53:16,480
 would naturally come to this committee.

778
00:53:16,480 --> 00:53:25,240
 Okay, so you're saying that this would expand the role of the committee beyond the administration

779
00:53:25,240 --> 00:53:29,200
 of the hotel-motel tax and sponsorship funds?

780
00:53:29,200 --> 00:53:33,560
 No, not on purpose.

781
00:53:33,560 --> 00:53:41,120
 So the additional duties that we picked up last time are directly related, they were,

782
00:53:41,120 --> 00:53:47,480
 I guess, oversight, directly related to the expenditure of money, and...

783
00:53:47,480 --> 00:53:51,640
 And they were recommended by staff, so we didn't...

784
00:53:51,640 --> 00:53:52,640
 Right.

785
00:53:52,640 --> 00:53:54,680
 Yeah, we didn't just come up with that.

786
00:53:54,680 --> 00:53:55,680
 No, I understand.

787
00:53:55,680 --> 00:54:00,000
 But I guess what I'm talking about with the kind of more general language, and I mean,

788
00:54:00,000 --> 00:54:04,440
 I don't have strong feelings about it, would just be, if there was something like more

789
00:54:04,440 --> 00:54:09,040
 of a catch-all out there that described what we look at and what we do on a regular basis,

790
00:54:09,040 --> 00:54:14,120
 that when something like that comes up, it kind of has a natural home on a council committee

791
00:54:14,120 --> 00:54:18,200
 to look at it and consider it before it goes forward.

792
00:54:18,200 --> 00:54:22,560
 If we don't want catch-all language, if we want the council to kind of more specifically

793
00:54:22,560 --> 00:54:26,120
 allocate roles, that's fine with me too.

794
00:54:26,120 --> 00:54:36,160
 Yeah, and I don't think I have really any concerns with it, except for just trying to

795
00:54:36,160 --> 00:54:41,840
 understand, because, and maybe I just misunderstood you, but when you said something about a public-private

796
00:54:41,840 --> 00:54:44,720
 partnership, that that might come to this committee.

797
00:54:44,720 --> 00:54:53,840
 So right now, the hotel and motel tax, our committee looks at funding, allocating funds

798
00:54:53,840 --> 00:55:00,120
 pursuant to the hotel and motel tax statute, and then administering the funds for the sponsorships,

799
00:55:00,120 --> 00:55:04,720
 which we used to not do, we used to not do that, but we brought them in.

800
00:55:04,720 --> 00:55:09,680
 So you're saying that there may be some other things out there similar to the sponsorship

801
00:55:09,680 --> 00:55:12,480
 committee that this committee could be looking at.

802
00:55:12,480 --> 00:55:17,440
 I'm okay with it, I just really need to see what exactly is spelled out for the duties,

803
00:55:17,440 --> 00:55:23,420
 because I just, when people look at our list of committees, I mean, hotel, motel tax taxes

804
00:55:23,420 --> 00:55:28,880
 are a large revenue source, and just want to make sure that they can understand where

805
00:55:28,880 --> 00:55:33,200
 that can be found, if they look at it quickly.

806
00:55:33,200 --> 00:55:36,720
 But if we're going to expand it, then yeah, we wouldn't want to limit it to that name,

807
00:55:36,720 --> 00:55:41,380
 if within the scope of that committee, there might be some things that we're doing besides

808
00:55:41,380 --> 00:55:47,680
 just making sure that we're allocating funds pursuant to the statute and allocating sponsorship

809
00:55:47,680 --> 00:55:48,680
 funds.

810
00:55:48,680 --> 00:55:50,440
 Does that make sense?

811
00:55:50,440 --> 00:55:52,600
 Yeah, no, that makes perfect sense.

812
00:55:52,600 --> 00:55:59,680
 What I was saying about public-private partnerships is there's a large category of those that

813
00:55:59,680 --> 00:56:03,080
 would not be this committee's wheelhouse.

814
00:56:03,080 --> 00:56:08,960
 There's all sorts of things that would be a "community partnership," but is really outside

815
00:56:08,960 --> 00:56:10,640
 the scope of what we do.

816
00:56:10,640 --> 00:56:14,360
 So what I was saying is that if we use kind of general catch-all language, we want to

817
00:56:14,360 --> 00:56:22,120
 be careful not to accidentally loop in all of those other things, some big facility investment

818
00:56:22,120 --> 00:56:25,200
 or something like that, that's not this committee.

819
00:56:25,200 --> 00:56:31,800
 But there could certainly be, when someone, an organization, this is maybe a bad example,

820
00:56:31,800 --> 00:56:37,800
 but we had an organization, right now a private entity that's interested in maybe some public-private

821
00:56:37,800 --> 00:56:41,400
 partnerships, but they gave us a presentation about a big arts venue that they want some

822
00:56:41,400 --> 00:56:49,000
 money for, including maybe some of the funds that this committee handles on a regular basis.

823
00:56:49,000 --> 00:56:50,000
 Right.

824
00:56:50,000 --> 00:56:55,080
 There may be some future project like that that is not that same scale, but needs looking

825
00:56:55,080 --> 00:56:58,160
 at in a deep dive, and this may or may not be the committee for that.

826
00:56:58,160 --> 00:57:04,920
 So if there's language out there that lets us have those kind of conversations, I don't

827
00:57:04,920 --> 00:57:08,000
 know, I don't think we're going to be all that limited, if the council wants to refer

828
00:57:08,000 --> 00:57:11,120
 something back down to a committee, it certainly can.

829
00:57:11,120 --> 00:57:12,120
 Sure.

830
00:57:12,120 --> 00:57:13,120
 No, no, I understand.

831
00:57:13,120 --> 00:57:14,120
 Yeah.

832
00:57:14,120 --> 00:57:18,080
 And I don't have any objection to it, I just need to see exactly, I certainly don't have

833
00:57:18,080 --> 00:57:22,680
 an objection to the name, I just need to see the substance of the resolution to understand

834
00:57:22,680 --> 00:57:24,720
 what exactly we're trying to include in that.

835
00:57:24,720 --> 00:57:28,080
 So no, I don't have an issue with that.

836
00:57:28,080 --> 00:57:35,360
 So do we need a recommendation, do you need a motion for the recommendation or?

837
00:57:35,360 --> 00:57:36,360
 I think so.

838
00:57:36,360 --> 00:57:37,360
 Okay.

839
00:57:37,360 --> 00:57:41,400
 We'll go ahead and redline it and come back to you.

840
00:57:41,400 --> 00:57:42,400
 Okay.

841
00:57:42,400 --> 00:57:43,720
 All right.

842
00:57:43,720 --> 00:57:44,720
 Okay.

843
00:57:44,720 --> 00:57:48,440
 Then we have, I believe that brings us to concluding items.

844
00:57:48,440 --> 00:57:52,200
 The concluding item that I mentioned early on was if we could put on the next meeting

845
00:57:52,200 --> 00:57:59,800
 agenda the election of a board chair.

846
00:57:59,800 --> 00:58:00,800
 Okay.

847
00:58:00,800 --> 00:58:01,800
 Anybody else?

848
00:58:01,800 --> 00:58:06,960
 Right now we have on the agenda, or the council approved tentative timeline for a June 18th

849
00:58:06,960 --> 00:58:12,080
 meeting and a June 25th, because in the new process we have to put our full year up there.

850
00:58:12,080 --> 00:58:16,080
 So those two dates are held for our next meetings.

851
00:58:16,080 --> 00:58:17,320
 Okay.

852
00:58:17,320 --> 00:58:19,080
 Any other comments or questions?

853
00:58:19,080 --> 00:58:22,920
 Yes, council member Davis.

854
00:58:22,920 --> 00:58:30,640
 This is a quick one, I think, but on that last item, you know, we have in our policies

855
00:58:30,640 --> 00:58:35,800
 and guidelines the current name of the committee, which is just fine.

856
00:58:35,800 --> 00:58:40,520
 I don't see a need necessarily to change that right now because there hasn't been any action,

857
00:58:40,520 --> 00:58:41,520
 right?

858
00:58:41,520 --> 00:58:44,800
 There's been no change to that.

859
00:58:44,800 --> 00:58:50,320
 But to kind of, I guess, keep the timeline moving, does this committee necessarily need

860
00:58:50,320 --> 00:58:57,320
 to see the red line resolution if we kind of have consensus, at least as the name goes?

861
00:58:57,320 --> 00:59:01,960
 Or can that go right to council as a work session item?

862
00:59:01,960 --> 00:59:08,520
 Or do we need to see that resolution before it goes to council and make a recommendation?

863
00:59:08,520 --> 00:59:14,960
 I mean, so I want to make sure I'm understanding, so you've made a proposal to simply change

864
00:59:14,960 --> 00:59:17,640
 the name, correct?

865
00:59:17,640 --> 00:59:19,680
 Correct.

866
00:59:19,680 --> 00:59:24,320
 And then, you know, if we have the opportunity while we're doing that to describe what we

867
00:59:24,320 --> 00:59:30,680
 took on in February, I think what we took on in February is within the description that

868
00:59:30,680 --> 00:59:36,920
 we already have, you just have to stretch your mind just a little bit.

869
00:59:36,920 --> 00:59:42,920
 But if we have the opportunity to add that easily into our enabling resolution, into

870
00:59:42,920 --> 00:59:47,080
 the code, then that's a good opportunity to do it.

871
00:59:47,080 --> 00:59:48,080
 Yeah.

872
00:59:48,080 --> 00:59:52,960
 I mean, I don't have any objection for the red line just coming back to council because

873
00:59:52,960 --> 00:59:56,400
 eventually the council is going to have to talk about the scope of the duties anyway.

874
00:59:56,400 --> 00:59:59,640
 And there's three of us and four others.

875
00:59:59,640 --> 01:00:05,920
 So it just, especially if we're going to expand potentially the scope and duty.

876
01:00:05,920 --> 01:00:06,920
 Yeah.

877
01:00:06,920 --> 01:00:09,000
 So I think it would just be more efficient.

878
01:00:09,000 --> 01:00:17,600
 Councilmember Davis, how soon would you like to see that come to fruition?

879
01:00:17,600 --> 01:00:21,560
 To me, if we're going to do it, it makes sense to do it expeditiously, but I'm not in any

880
01:00:21,560 --> 01:00:22,560
 particular rush.

881
01:00:22,560 --> 01:00:27,780
 There's plenty of other things going on today than, you know, changing the name and the

882
01:00:27,780 --> 01:00:29,800
 code.

883
01:00:29,800 --> 01:00:36,560
 All right, anybody else have concluding items councilmember Armitage?

884
01:00:36,560 --> 01:00:37,560
 No.

885
01:00:37,560 --> 01:00:38,560
 Okay.

886
01:00:38,560 --> 01:00:44,040
 Well, then we will adjourn this meeting of the Denton Hotel Motel Tax and Sponsorship

887
01:00:44,040 --> 01:00:48,120
 Committee at 2.02 on Thursday, May the 14th.

888
01:00:48,120 --> 01:00:49,480
 Thanks, everyone.

889
01:00:49,480 --> 01:00:50,480
 All right.

890
01:00:50,480 --> 01:00:51,480
 Good to see you all.

891
01:00:51,480 --> 01:00:51,480
 Bye.