- Good morning and welcome to the regularly scheduled
public utilities board meeting for the city of Denton.
Today is Monday, June 8th and it is 9 a.m.
Our meeting is called to order.
Do we have any public comments?
Moving on to our next item on the agenda, consent agenda.
Would any member like to pull an item for discussion?
I have a few questions on item F.
So I'd like to receive a presentation on that
after we work through the rest of the consent agenda.
- On the approval of A through E.
- We have a motion for approval of the consent agenda.
- Second.
- Items A through E and a second.
All in favor say aye.
- Aye.
- Any opposed?
Motion carries unanimously.
And now item F.
(murmuring)
- Good morning board.
My name is Charlie Rosenthal.
I'm the director of development services
for the city of Denton.
I don't have a presentation, but I do have some answers
to some of the questions you ask.
And so I just go through the list of questions here
and then if anybody else has any questions,
I'd be happy to answer those too.
So the first one was really related to how temporary
this temporary wastewater treatment facility would be.
And so we're expecting the Clear Creek interceptor
to be ready by the end of 2028 or early 2029.
And so this developer would start the process
of development after city council considers
and approves the development agreement on the 16th.
And so it's really dependent on how quickly they move
following council approval.
But at most, it's a two year timeline between now and then
and with their development timeline,
the plant would be online for roughly a year,
a year and a half.
And then the next question was if the water
and wastewater was sized for future development
and particularly around Craver Ranch.
So this development is building a water line
that's sized to our master plan.
They would have to build a wastewater line
and it's in a different basin
than what the Clear Creek development would be.
And so they would be building a wastewater line
that's sized for their development.
We don't have anything in the master plan in the near term
for that area as far as where that wastewater line would go
.
And so water, yes, it would be built to serve that region
in accordance with the master plan,
but wastewater, it would just be for their development.
- And is that just because of,
so the wastewater master plan includes
all of the various future developments.
Like I know Craver Ranch is up there,
there used to be a development in process
called Hills of Denton North and there are a few others.
So that the master plan already includes
all of that kind of expected development in that area.
- Correct, and the Clear Creek Interceptor runs
through the Hills of Denton property.
This one's a little further north off of Milam Road
and there's not been a ton of development interest
out that way.
And then Craver Ranch is actually further east
of this development.
And we've been discussing with them extensions
of their wastewater infrastructure in accordance
with the agreement the city had for them,
but it's not really in line
with where this development's occurring.
- Okay, so this, but this, their contributions
in construction there will be appropriate
for the master plan, maybe not affected by Craver Ranch.
- Yeah, at least the water portion would be,
wastewater would be sized for their development.
I think the next question was if this delays anything
with the Clear Creek Interceptor, it does not.
So the way the development agreement for this would work
is they would be allowed to construct a temporary plant
that the city would own and operate
that would come off of line
when the Clear Creek Interceptors completed.
And so that project's still moving forward
and doesn't affect the timeline of that project at all.
- Are there any other questions from the board?
I have one follow-up question.
The temporary water treatment plant
or water reclamation facility,
if it'll be any use for two years
and it'll become city of Denton property,
at that point, is it like a package plant
that we could then sell or would it stay
just parked non-operational at the site?
What's the plan for disposal of this capital?
- So really it would be up to our water team's decision
at that point, so the way the agreement is written is
it's at their cost to remove it
and the city has the option either for them to remove it
and dispose of it in accordance with state law
or they can remove it and move it to a location
of the city's choosing.
So I think if we have a need for another temporary plan
in another location, then we could ask them
to move it to that location if there's a future city use
for it or for sale or anything like that.
But that's something we would consider at the time
that the plan's removed, but it's at our option.
- Okay, thank you, Chairman.
Excuse me, good morning.
Have we done such a situation like that occur?
Have we done that before?
- Not that I-- - So this is a first?
- That's correct, yeah.
- Who said that?
Over the back row?
(laughing)
- Tony getting upset and me answering something
from the gallery, Stephen Gay,
General Manager of Water Utilities.
We not exactly like this, but if you think back
to the Robeson community, it's very similar to that, right?
Where they built a plant to help their development
and the city took over operation of it.
And now we're leveraging that plant
and part of our larger system
and converting it into a lift station.
So we'd have the similar option there as well.
- Great, I appreciate it.
I thought there was something else, but I wasn't sure.
Thanks for being here.
- Thank you, Mr. Chairman.
- Any further questions?
Okay.
With that, I'll move approval of item F
from our consent agenda.
- Aye.
- We have a motion and a second.
All in favor, say aye.
- Aye.
- Any opposed?
Motion carries unanimously.
Now we will move on to our items for individual
consideration.
Our first item is approval of the May 18th minutes.
Are there any corrections or comments?
We have a motion.
- Second.
- And a second.
All in favor, say aye.
- Aye.
- Motion carries unanimously.
Our next item for individual consideration is item B.
Consider recommending adoption of an ordinance
authorizing the city manager
to execute a professional services agreement
with Corolla Engineers
for the Clear Creek Water Reclamation Plant
for a total not to exceed of $45,528,839.
- Good morning, I'm David Brown,
Water Utilities Project Manager.
Today I'm here to request the approval
of the design contract for the
Clear Creek Water Reclamation Plant.
This facility will help water utilities regionalize
services in the Clear Creek Drainage Basin.
The Clear Creek Drainage Basin is located just north
of the Loop 288 area.
You can see by this map we have together here is
the Clear Creek Sewer Interceptor
and the Clear Creek Water Reclamation Plant.
They're noticed by the star.
The Clear Creek Drainage Basin Plant,
like I said, was located just north of Loop 288
and compared with previous studies,
we have seen accelerated development in this area
compared to other areas around the city.
Currently, wastewater is collected from the
Clear Creek Drainage Basin and flows down in pumps
into Pecan Creek Water Reclamation Plant.
The Clear Creek Water Reclamation Plant,
where it's treated there,
treating the wastewater at that plant
does have some capacity constraints.
So with the development and construction of a
wastewater treatment plant there at Clear Creek
will help alleviate some of the constraints
there at Pecan Creek.
To prevent degradation of the surface water areas
in that area, Denton is using a regionalization,
sorry, a regionalization strategy
to limit the number of small package plants,
just like we talked about, in that area
that is often used by developers.
We'll want them to tie into our Clear Creek Interceptor
and be able to treat the water there.
Two critical projects, like I spoke about,
are the Clear Creek Interceptor Sewer Interceptor,
which is at about 60%, Charlie talked about it's on the way
,
it's at about 60% design,
working through alignment and easements,
and also today we're talking about the Clear Creek
Water Reclamation Plant.
The Clear Creek Water Reclamation Plant is located,
will be located on city owned property
near the intersection of Harley Field and Collins Road,
as shown in the picture here.
For clarity, I want to go ahead and show,
like we put on here in gold,
the Clear Creek Interceptor, which is in design,
and it'll collect all the wastewater
throughout the drainage basin
and convey it down to the Water Reclamation Plant.
Let's talk about the site.
The site is permitted for a Water Reclamation Plant
and a lift station,
and it currently has a permit of 10 million gallons per day
.
If we want to look through this,
here's just a rendering from 2002
when we first started to design it,
and let's look at the timeline.
In 1998, a wastewater treatment planning report came
through,
and then in 2000 we purchased the property, the city did.
In 2002, we had a PDR and a preliminary design report,
and we're granted a .95 MGD,
a partial discharge permit there.
In 2003, with a downturn of development in that area,
we paused because of that downturn in 2003.
In 2025, we were granted a full 10 MGD TCQ discharge permit
.
Oh, I might have skipped one here, I don't know, maybe not.
So this will, let me talk about,
this will be an Advanced Water Reclamation Plant, MBR plant
.
With that, high efficiency screening, grit removal,
a biological nutrient removal, also called BNR,
we'll refer to that as BNR,
membrane bioreactor, MBR,
odor control system, ultraviolet disinfection,
and also architectural components on operations building.
Estimated construction cost now is $455 million,
and you can see our timelines.
Design services starting as soon as possible
and ending in quarter four of 2028.
Construction services start in quarter four of 2028
and run through 2032.
Given the location of the proposed plant site,
we wanna minimize the impact
on the mountain bike trails in that area,
and it's a top priority of the utility.
The plant, as you can see in yellow,
will utilize the lower portion of the property
so we could be able to use the rest of property
for other designated things that may go on.
Impacted trails will be rerouted,
and we are exploring adding additional educational items
along the fence so those visitors who come out there
could get an education on wastewater treatment
in the municipal, at the municipal level.
(mouse clicking)
Six firms were evaluated through our pre-qualified list,
8312, and we have selected Corolla Engineering.
Corolla was selected due to the multifunctionality
and efficiency of the proposed site plan.
They took into consideration the mountain bike trails
and put a site plan that we liked,
and just the process that they conveyed
in order to minimize the impact at the current site.
As you can see here, design contract proposal
is $45,528,839, and that is roughly at about 10%
of estimated construction costs
that we're seeing designed with construction costs,
and we are gonna utilize the construction manager at risk
to see more coordination, four-year base contract,
and two-year special services.
Funding breakdown, traditional debt,
up to 51% will utilize, and we are also applied
for the WIFIA, Water Infrastructure Finance Innovation Act,
that we currently applied for,
and that could fund up to 49% of the debt there.
And also we applied for Texas Water Development Board
Clean Water State Revolving Fund.
There you can see it's in progress up to $400 million,
low-interest loans, with a possibility
of up to $60 million per year.
With that, staff recommends the adoption
of a professional service contract
between the City of Denton and Corolla Engineers
for design and construction-faith services
for the Clear Creek Water Reclamation Plant,
not to exceed the amount of $45,528,839.
And I will stand for any questions.
- Could you go to slide four, please?
- Yes, sir.
- Thank you.
That's it.
What is the projected capacity
for that 10 million gallon daily?
Obviously we're not at that stage now.
What's the life expectancy of that, do you think?
- I think the life expectancy would be 10 years, I think.
That's what we're estimating.
- And then what happens after that?
- We expand it.
And we are, actually the design will be expandable.
It's not just capped at that 10 MGD.
- That's what I was curious about.
- We're gonna design it for expansion.
- Thank you.
And then slide five, please.
I was curious on the estimated, the 455 million,
is this 45 million part of that 455 million?
- No, sir.
- No, that's separate.
- Yes, sir.
- Okay.
Thank you very much.
- Thank you.
- I took my questions.
(laughing)
- I went over there earlier and read our notes.
(laughing)
- So I just wanted to,
going back to consent agenda item F,
that interceptor, that's already a separate project
that's already kind of in process.
- Yes, sir.
Capital projects is delivering that one.
So we're coordinating with them.
- And that basically leads to this.
Like it connects to this plan.
- Yes, sir.
- Okay.
And I do wanna comment,
could you go back to the timeline?
I think maybe it was slide four.
- Go backwards here, I'm sorry.
- No problem.
Well, yeah, that one and also the mountain bike path.
I just wanted to point out,
this has been planned for almost 30 years.
Yeah, like, you know.
And I think it was a really,
the purchase property in 2000
and it's been able to be used for the mountain bike trails
and other uses.
And I think the utility department was really receptive
to that idea and really helped allow,
you know, it was really magnanimous perhaps
to allow that secondary use on this property.
I know there's people that were really concerned
that that whole mountain bike trail system
was gonna be destroyed
and they're gonna kind of kicked off the property.
But the property was purchased with this, you know,
use in mind.
And so I think it's really great that we've been able to,
that hopefully Corolla will be able to work through
and y'all will be able to work through
allowing as much of that mountain bike use to stay there
while still achieving the primary objective of this
property.
I just wanted to put that out.
- I wanted to share that one of the things
that Corolla brought was the idea
for the mountain bike trails and how important
they knew that was gonna be important.
And they have some people on board that are,
I guess they're called mountain bikers.
So they know the people that like that type stuff
and we wanna be cognizant of their concerns
and we're gonna do our best.
- And I have one final question,
just I think the very first slide with the map
or maybe the second slide with the map.
- I gotta learn how to go back.
Sorry.
Yes, I'm gonna learn that today.
- I'm assuming that outlined area in the North Denton area,
that is what this will serve?
- Yes, sir.
- And is that the end of, on the East side,
is that the end of Denton or is there actually more
of Denton on the East side of Elm Fork,
I guess that is?
- There's more of Denton on that side,
but as far as service area,
I don't know exactly where it stops.
- Okay.
- So this is basically, I don't say a new basin,
but it's gonna be a new basin that we collect from
and actually go to a plant.
We've been collecting some from that basin.
If you go up 428 Sherman Drive
and some of those developments up there,
those are actually in the Clear Creek basin,
but we've been serving them through the Pecan Creek
and pumping them to the Pecan Interceptor
and sending it south to our Pecan Creek.
So we'll be able to utilize the Clear Creek Interceptor,
not just for those north of the Interceptor,
but also just a little bit south there along Agave Ranch
and those types.
We have some plans in place to serve those
so there's no lift stations.
And as a system, we wanna get rid of lift stations.
- Yeah, I think that's really great.
I know this is a little off topic.
I was just curious if the other side of Elm Fork,
I guess you'd probably be able to boost it across Elm Fork
if needed, kind of lift it over
as growth happens over there.
All right, thank you.
- I have just one.
Have we worked with Correlo before?
Or is this?
- Yes, we have.
- All right. - Yes.
We have a couple of projects with them right now.
- If there are no further questions,
the Chair would entertain a motion.
- So moved.
- We have a motion for approval.
Do we have a second?
- Second.
- Motion and a second.
All in favor, say aye.
- Aye.
- The motion carries unanimously.
Moving on to items for individual consideration.
Item C, consider recommending adoption of an ordinance
with the City of Denton with Rush Truck Centers
through a buy board cooperative purchase agreement
for five, for four, sorry,
for one year with four additional years,
total of five years for a cost of $14,679,000.
- Correct, hi, good morning board.
I'm Nicole Brasher, the administration manager
for Fleet and Facilities.
Here today seeking your recommendation
for the approval of a contract through buy board
with Rush Truck Center Crane, or Centers of Texas, sorry,
for the five year not to exceed 14.6 million.
Okay, the City of Denton Fleet Services purchases
and repairs and maintains various types
of heavy duty equipment utilized by departments
like Solid Waste, Streets, Wastewater.
They all support city services like street cleaning,
refuse truck cleanup, or refuse pickups, sorry,
and debris removal, as well as waterline flushing.
Repair services provided by this contract ensure
that the assets requiring specialized diagnostic equipment
and technical knowledge remain operational.
All vehicles and equipment additions will be processed
through the city's annual budget process.
The city will only pay for services rendered
and is not obligated to pay the full contract amount
unless needed.
The charts highlight the contract's estimated cost
breakdown
by fiscal year, projected acquisition schedule
based on the addition and replacement of assets needed,
and the utilization rate by fund
for acquisitions and services, all of which are routed
through the city's collaborative budget process.
Staff recommends approval of the one year
with four additional one year extensions
in the total five year, not to exceed amount
of the rest trucks center of Texas for 14,679,000.
Oops, sorry.
Any questions?
- Do we have any questions?
Mr. Rayner?
- How many Peterbilt trucks do we have?
- Roughly 115.
- So they're primary purchaser, we purchase, no?
- No, they're just one of the options
that we can buy the bodies from.
- And so this particular company,
their specialty is Peterbilt trucks?
- Yes, they do more than that.
- And so do we have others that have specialties
for whatever the other vehicles are?
- Correct, so any branded vehicle
can be specialized diagnostics by that seller,
essentially the manufacturer.
- And the purpose to have that specialty on that person
is better for the city than if we had just a regular,
pardon the expression, a mechanic that can cover them all.
- We do that as well, yeah.
Fleet Services does.
- So you cover everything, you got all of it?
- Pretty much, we try to open up our capacity
and authority for all the options as needed
to optimize our acquisition process,
get trucks into service as fast as we can.
- And have we had a Peterbilt specialist before?
- Yes, we've used this contract before.
- And so is this the same company we're renewing on?
- Correct.
- Okay, thank you, that helps, appreciate it.
Any further questions?
Do we have a motion?
We have a motion for approval and a second?
All in favor say aye.
- Thank you.
- Motion carries unanimously.
And now we'll move on to item D, management reports.
- Mr. Chair, members of the board,
we do have a follow-up item from Seth Garcia.
This is a couple of questions that Mr. Rybak had,
he's not here today, but Seth is here,
if anyone has any follow-up questions
on that particular item.
Okay, and then for future agenda items,
of course just again, another reminder,
budget, budget, budget, right?
That's coming up here pretty quick for you.
Certainly looking forward to those discussions,
our budget team will be bringing that forward to you guys.
And then nothing on the new business action item
other than the update on the quarterly reports
that the water department's doing.
I think the next was scheduled for July 13th.
And then finally, I did send you guys an email
with a recap of the den renewable goal.
Certainly if you have any questions today,
or if we need to put it on the next agenda
for further discussion, I'm happy to do that.
That's all we have.
- Okay, with that, we stand adjourned.