Jan 12, 2026 Public Utilities Board on 2026-01-12 9:00 AM

January 12, 2026 Public Utilities Board 371665

Overview Transcript Agenda Agenda Chapters AI Summary Dentron 3000 Report
Meeting Details
Meeting Date: January 12, 2026
Board: Public Utilities Board
Video ID: 371665
Has Transcript: Yes
Has Agenda: Yes
Source Video Agenda URL
AI Summary by Dentron 3000

Meeting Summary: Public Utilities Board Date: January 12, 2026 Location: Council Work Session Room, City Hall, Denton, TX

Key Topics and Discussions - Review of the Consent Agenda (Items A–G), covering contract amendments, professional services agreements, construction contracts, bid rejections, and equipment procurement. - Item B (PUB25-237) was pulled for discussion. Board member Rybeck requested clarification on the vendor selection process for the Lockwood, Andrews & Newnam, Inc. engineering services contract (~$2.5M not-to-exceed). Staff explained that the firm was selected from a pre-qualified engineering list approved in prior years, with informal project-specific evaluations. Rybeck noted the absence of formal selection criteria documentation and requested greater transparency for high-value contracts. - Election of board officers (Chair, Vice Chair, Secretary). - Approval of the December 15, 2025 meeting minutes. - Management reports indicated no future agenda items or new business action items.

Motions, Votes, and Outcomes - Motion to approve Consent Agenda Items A, C, D, E, F, and G: Passed by voice vote. - Motion to approve Item B (PUB25-237) following discussion: Passed by voice vote. - Election of Devin as Chair: Passed by voice vote. - Election of Lee Rybeck as Vice Chair: Passed by voice vote. - Election of Aaron as Secretary: Passed by voice vote. - Motion to approve December 15, 2025 minutes (moved by Reddick, seconded by Newquist): Passed by voice vote. - Motion to adjourn: Carried.

Decisions Made - Approved seven consent agenda items authorizing contract amendments, professional services, construction, bid rejection, and equipment purchases per staff recommendations. - Elected board officers for the current term. - Approved the previous meeting minutes. - Confirmed no pending future agenda items or new business action items.

Action Items or Next Steps - Staff to evaluate including vendor selection rationale in future Agenda Information Sheets for contracts utilizing pre-qualified lists. - City Manager or designee to execute and implement all approved consent agenda items in accordance with staff recommendations. - Newly elected officers to assume duties effective immediately.

Agenda Chapters
1. 2. CONSENT AGENDA
0:19 - 0:48
2. B. Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Lockwood, Andrews & Newnam, Inc., for engineering services of the Robson West Lift Station for the Water Utilities Department as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8213-008 - Professional Services Agreement for engineering services awarded to Lockwood, Andrews & Newnam, Inc., in the not-to-exceed amount of $2,545,098.00).
0:48 - 3:49
3. A. Receive nominations and hold elections for Chair, Vice Chair, and Secretary.
3:49 - 6:22
4. B. Consider approval of the December 15, 2025 minutes.
6:22 - 6:45
5. C. Management Reports 1. Future Agenda Items 2. New Business Action Items
6:45 - 7:08
Transcript
1103 words
It is nine o'clock, and we do have a quorum, so we'll call to order the City of Debt and Public Utilities Board on Monday, January 12th, 2026. Are there any presentations from the public? No? Okay. We'll move on to the consent agenda. Does any board member wish to pull any items A through G? Mr. Rybeck? I would like to pull item B. B? Okay. Any others? All right. Do we have a motion to approve items A, C, D, E, F, and G? So moved. Second. And a second? Mr. Newquist, all in favor say aye. Aye. Motion carries. Item B. Good morning to all David Brown, Water Utilities Project Manager. How can I help you, sir? I was curious. I didn't see anything about the selection process. The selection process was used the '82-'13 pre-qualified engineering selection that we had already been approved through PB and Council. So I can explain that. Yes. I think that would be helpful. Thank you. That selection process we did an RFP, our procurement did an RFP, and I'll let Lori go in more detail. Let me just -- Yeah. She'll help me out. Thank you. She's making -- Lori Hewlett, Purchasing Manager. So for engineering services, we have to do a request for qualifications. Those take about four to six months most of the time. So what we've done here at the city to speed up that process is we do a pre-qualified list. So every three years, we send out a request for qualifications, and we qualify firms in different sections. So that came a couple years ago, I think a year or two ago, I don't exactly remember when we qualified this list of engineering groups. So with each project, they take the list of everyone that was qualified underneath that category and they review qualifications, they'll ask for more qualifications, and then they pick the most qualified from that. So it wasn't necessarily an RFQ done recently. It was done a year and a half ago. But they do evaluate every firm every single time for every project to make sure they're picking the most qualified. Okay. So this was one firm picked from a list of firms qualified in that particular discipline? Yes. Okay. Is there any reason we don't have the final selection criteria in our information? We just never, since we, it really wasn't an RFQ, it's an informal selection process within the team. I understand that. Yeah. But it's not a small quantity of money and it's for an important project. I would have appreciated some further information like there were some other items in our consent agenda that were relatively large in dollar value and there was a spreadsheet, and I know they were competitive bids instead, but at least you had something to look at and say, okay, this is why this particular firm was chosen. So I was curious. I didn't see anything about that and that's one reason I pulled it. Okay. I mean, we can add to the AISs in the future why they picked them. But since the scoring and everything is informal, we don't add that into the AISs for that. Okay. Well, three and a half million bucks, I guess I'd kind of like to know. Okay. Thank you. Any more questions, sir? No, sir. All right. Thank you. All right. Do we have a motion to approve item B? So moved. And a second? Second. Mr. Newquist seconds. All in favor, say aye. Aye. Carries. Next item, receive nominations and hold elections for chair, vice chair, and secretary. Mr. Gahad, did you hear from Tony? No, ma'am, I have not heard from Tony yet. Okay. All right. Is he in consideration? No, sir. Well, out of anyone here present, does anyone wish to serve in any capacity? So we have no information about our current officers. I know that Devin is willing to serve either as chair or vice chair. I do know that. I would be willing to nominate Devin to one of the positions since he has indicated a willingness and we know it. And I wouldn't have a problem with him being chair because he is -- I think it would be great. I nominate him for chair. Okay. You nominate Devin for chair. And I'd like to do them individually if I could, ma'am. Okay. Are there other nominations for chair? All right. How about -- do we vote on each of them individually? Either way. Either way? All right. We want to do it that way? Yes. Okay. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. All right. Good. Any nominations for vice chair? Would you be interested, Lee? Yes. I guess I could do that. You want to nominate him? Yes. Okay. Motion and a second. All in favor of Lee Rybeck serving as vice chair? Say aye. Aye. Okay. And secretary? Madam Chair, what is the -- other than just the name secretary, what is the obligation of secretary? It's when the chair and the vice chair are gone, the secretary chairs the meeting. That's why we have a third. Wonderful. And that happened once in the 14 years or whatever I've been on here. I think we had it last year. Yes. A day like today. Yeah, because all three of them are gone and you got stuck with me. That's right. Aaron, would you want to do it? That would be fine. All right. You'd be fine? I'd nominate Aaron. All right. Second. Okay. So motion and a second. All in favor of Aaron, say aye. Aye. All right. There we go. We call this Louisiana Hayride, Steve, in case you're wondering how this is. All right. Chair approval of the December 15 minutes, December 15th, 2025 minutes. Okay. Mr. Reddick moves. Second. Oh, thank you. Give me the head. I'm busy writing. Okay. So is it Mr. Nyquist or is it you? No, it's me. He nodded to me to do the second. Okay. All right. Quick learning. You're the second. Okay. All in favor, say aye. Aye. Future agenda items. Madam Chair, at this moment, we don't have any future agenda items nor do we have a new business. All right. Wonderful job. All right. Any other business? 907. Motion to adjourn? We're adjourned. Not even close to being in record.
View Full Transcript
Agenda
4 pages
View Agenda (Source)
City of Denton City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, January 12, 2026 9:00 AM Council Work Session Room REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD Citizens will be able to participate in the following way: • eComment – The agenda was posted online at https://tx-denton.civicplus.com/242/ Public-Meetings-Agendas. Once the agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Using eComment, Individuals may indicate support or opposition and submit a brief comment about a specific agenda item. eComments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. eComments will be sent directly to members of the Public Utilities Board immediately upon submission and recorded by the Secretary into the Minutes of the Meeting. After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, January 12, 2026, at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. PRESENTATIONS FROM MEMBERS OF THE PUBLIC This section of the agenda permits a person to make comments regarding public business on items as listed on the agenda. Each speaker will be allowed a maximum of four (4) minutes. Such person(s) shall have registered under the REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD detailed at the beginning of this agenda. Registration is required prior to the time this agenda item is read into the record. 2. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City…

... (truncated, showing first 2000 characters)

Back to Search