WEBVTT 00:00:00.000 --> 00:00:14.580 >> It's 6 o'clock and we do have a quorum, so let's call to order the Public Utilities Board Meeting of October 28th, 2019. 00:00:14.580 --> 00:00:18.520 The first item is a work session, receive a report, and hold a discussion, and 00:00:18.520 --> 00:00:23.560 give staff direction regarding proposed residential solid waste rate decreases. 00:00:23.560 --> 00:00:28.720 >> Good afternoon to the members, Chair, Nick Vincent, the city's budget manager. 00:00:28.720 --> 00:00:33.400 We're walking you through the proposed 19-20 residential rate decrease. 00:00:33.400 --> 00:00:36.160 Feel free to stop me throughout the presentation if you have any questions. 00:00:36.160 --> 00:00:40.400 I'm a little bit stomped up, if you can't understand me, just ask me again and I'll repeat what I said. 00:00:40.400 --> 00:00:41.680 I'll pull up the presentation here. 00:00:41.680 --> 00:00:48.960 So real quick, a recap on August 26th, staff did present a solid waste, 00:00:48.960 --> 00:00:55.080 some preliminary waste volume and rate agreements coming into the city and landfill facility. 00:00:55.080 --> 00:00:59.320 We did get permission from the PUB to continue negotiation with these companies and 00:00:59.320 --> 00:01:01.880 proceed to city council actually for approval. 00:01:01.880 --> 00:01:05.200 So here shortly I'll review these with you as a high level recap. 00:01:05.200 --> 00:01:07.480 If you have any questions, please stop me, I'd be happy to answer them. 00:01:07.480 --> 00:01:14.120 So as I had said, we do have five of the six waste agreements currently approved. 00:01:14.120 --> 00:01:16.240 I'll review those with you on the next slide. 00:01:16.240 --> 00:01:19.880 These agreements do increase the transparency of the volume and 00:01:19.880 --> 00:01:24.320 the rates between these haulers in the city of Nitton, and we'll go over those shortly. 00:01:24.320 --> 00:01:29.040 We are looking, these agreements do decrease the subsidization from residential and 00:01:29.040 --> 00:01:30.800 commercial to the landfill. 00:01:30.800 --> 00:01:34.040 So actually in front of you today, we have a decrease of residential customers and 00:01:34.040 --> 00:01:36.280 as a separate item, we have a decrease of commercial customers. 00:01:36.280 --> 00:01:39.360 As I said, residential decrease. 00:01:39.360 --> 00:01:46.000 So on August 26th, five of these contracted waste agreements were presented to PUB. 00:01:46.000 --> 00:01:49.280 Since then, one additional municipality has come forward to the city, 00:01:49.280 --> 00:01:50.640 want to contract with the city. 00:01:51.800 --> 00:01:55.720 You can see five of these agreements are currently approved by city council. 00:01:55.720 --> 00:01:59.480 The ones listed A through E which are in green have gone to city council for 00:01:59.480 --> 00:02:02.320 approval and currently have contracts. 00:02:02.320 --> 00:02:05.360 And the city of Little Lamb is going forward to city council November 5th for 00:02:05.360 --> 00:02:06.160 consideration. 00:02:06.160 --> 00:02:10.040 If it's approved by city council, it will be in effect also. 00:02:10.040 --> 00:02:12.920 So what I'll do is I'll walk you through this table from left to right. 00:02:12.920 --> 00:02:17.160 And you can see the 18, 19 tons that are currently coming in the landfill. 00:02:17.160 --> 00:02:20.040 We currently have about 105,000 tons, you can set number here. 00:02:21.880 --> 00:02:23.080 With the agreements in place, 00:02:23.080 --> 00:02:27.640 this is an additional 80,400 tons coming into the facility. 00:02:27.640 --> 00:02:30.600 So it would bring that total to about 185,000. 00:02:30.600 --> 00:02:32.600 You can see some people when we reach back to them and 00:02:32.600 --> 00:02:35.360 we continue the negotiations, they increase their tonnage coming into 00:02:35.360 --> 00:02:36.840 the facility. 00:02:36.840 --> 00:02:38.920 Some people stayed about the same like Little Lamb. 00:02:38.920 --> 00:02:43.760 Currently, without the contracts, these waste haulers were paying these rates, 00:02:43.760 --> 00:02:46.760 as you can see here in the 18, 19 column. 00:02:46.760 --> 00:02:50.400 Under the agreements that are in place now, are soon will be in place. 00:02:50.400 --> 00:02:54.080 And you can see the new rates outlined in the agreements. 00:02:54.080 --> 00:02:56.200 For instance, you can see waste connections. 00:02:56.200 --> 00:03:02.320 They're currently in a rate agreement for 29.50, I'm sorry, frontier waste. 00:03:02.320 --> 00:03:07.520 The current 18, 19 revenue you can see coming into the facility is 2.7 million. 00:03:07.520 --> 00:03:09.880 With the agreements in place with the increased waste volume, 00:03:09.880 --> 00:03:12.280 it would take the revenue to 5.2 million. 00:03:12.280 --> 00:03:14.800 So it is an increase of about 2.5. 00:03:14.800 --> 00:03:18.240 This 2.5 does go directly to decrease the subsidization for 00:03:18.240 --> 00:03:20.040 residential and commercial customers. 00:03:20.040 --> 00:03:24.000 So we are enabling to go back to those divisions and give some rate relief. 00:03:24.000 --> 00:03:29.160 And then in the last column out here, you can actually see how many years the 00:03:29.160 --> 00:03:32.000 contractors hauling into the facility have been coming in. 00:03:32.000 --> 00:03:35.480 So for instance, frontier waste has been coming in a year with waste 00:03:35.480 --> 00:03:38.200 connections coming in about 12 years. 00:03:38.200 --> 00:03:43.000 >> Question, the additional tonnage there amounts to, if I read your information 00:03:43.000 --> 00:03:47.960 right, between three and five months shorter life for the facility. 00:03:47.960 --> 00:03:49.320 >> Actually, I've got that note right here. 00:03:49.320 --> 00:03:53.640 So with the increased tonnage coming into the facility, it'd be 90 to 150 days of life. 00:03:53.640 --> 00:03:55.240 So about three months, that's correct. 00:03:55.240 --> 00:03:59.880 >> And what is the current life of the landfill? 00:03:59.880 --> 00:04:01.440 >> Let me ask Brian Burner to come up. 00:04:01.440 --> 00:04:05.920 We do have a contract, a landfill permit amendment still pending with the state. 00:04:05.920 --> 00:04:07.160 So he'll speak to that really quick. 00:04:07.160 --> 00:04:07.660 >> Thanks. 00:04:07.660 --> 00:04:14.480 >> Good morning, excuse me, good afternoon, it's been a long day. 00:04:14.480 --> 00:04:16.160 Good afternoon, Madam Chair, members of the committee. 00:04:16.160 --> 00:04:16.960 My name's Brian Burner. 00:04:16.960 --> 00:04:19.440 I'm Director of Solid Waste for the City of Denton. 00:04:19.440 --> 00:04:24.840 I believe your question was how long is our landfill currently permitted for? 00:04:24.840 --> 00:04:30.160 Based on our current estimates, we have about 17 years remaining in the existing 00:04:30.160 --> 00:04:35.600 permitted life, and that's exclusive of any potential 00:04:35.600 --> 00:04:41.680 expansion that is currently under consideration down at the state. 00:04:41.680 --> 00:04:46.600 If our compaction gets better, that could actually increase slightly. 00:04:46.600 --> 00:04:47.400 Okay? 00:04:47.400 --> 00:04:47.900 >> Thank you. 00:04:47.900 --> 00:04:48.400 >> Thank you. 00:04:48.400 --> 00:04:52.800 >> Is there any more questions in this slide? 00:04:52.800 --> 00:04:55.360 We'll move on to the decrease for residential customers. 00:04:55.360 --> 00:04:58.680 Okay. 00:04:58.680 --> 00:05:02.240 So currently we are proposing to decrease the monthly collection rate for 00:05:02.240 --> 00:05:03.240 residential customers. 00:05:03.240 --> 00:05:06.240 There are two types of carts that customers have to choose from, 00:05:06.240 --> 00:05:08.320 from getting refuse and recycling service. 00:05:08.320 --> 00:05:11.480 The first being a large cart, the rate is 29.26. 00:05:11.480 --> 00:05:14.680 A medium cart, the current rate is 24.51. 00:05:14.680 --> 00:05:17.960 And that is for recycling cart and a refuse cart. 00:05:17.960 --> 00:05:21.280 Moving forward, we are proposing to decrease this rate by $3 a piece, so 00:05:21.280 --> 00:05:26.760 the large cart would go 26.26, and the small cart would go to 21.51. 00:05:26.760 --> 00:05:35.120 >> And when are you proposing that that starts? 00:05:35.120 --> 00:05:37.880 >> This would actually schedule to go to city council November 5th. 00:05:37.880 --> 00:05:41.320 So if the council was to approve it on November 5th, it would be effective then. 00:05:41.320 --> 00:05:42.560 >> Okay. >> That's correct. 00:05:42.560 --> 00:05:45.520 >> How long has the current rate structure been in place for 00:05:45.520 --> 00:05:46.680 residential city of Denton? 00:05:46.680 --> 00:05:52.120 >> The current rates that are in front of you today, the 29.26 and 24.51. 00:05:52.120 --> 00:05:55.920 So the ordinance was actually adopted September 17th by city council. 00:05:55.920 --> 00:05:58.520 It was effective October 1st. 00:05:58.520 --> 00:06:02.120 So these rates that you see in front of you today were effective October 1st. 00:06:02.120 --> 00:06:05.400 We did do a couple years ago a residential rate decrease for 00:06:05.400 --> 00:06:07.960 residential customers of 12%. 00:06:07.960 --> 00:06:10.840 I think that was in fiscal year 17. 00:06:10.840 --> 00:06:16.600 So since that point of decrease at 12%, we have been at the 29.26 and the 24.51. 00:06:16.600 --> 00:06:20.160 So for a year and a half, the rates have been the same, that's correct. 00:06:20.160 --> 00:06:23.000 And one other thing I want to note, so it's for approval for 00:06:23.000 --> 00:06:24.160 city council November 5th. 00:06:24.160 --> 00:06:26.960 It's actually on your agenda tonight for individual consideration. 00:06:26.960 --> 00:06:29.640 So if you approve it and city council approves it on November 5th, 00:06:29.640 --> 00:06:30.720 it would go into effect then. 00:06:30.720 --> 00:06:38.280 >> Thank you, any other questions? 00:06:38.280 --> 00:06:42.640 All right, then the next one is receive a report, hold a discussion, and 00:06:42.640 --> 00:06:46.560 give staff direction regarding proposed commercial solid waste rate decreases. 00:06:46.560 --> 00:06:50.560 >> Good afternoon again, Nick Vincent, city's budget manager. 00:06:50.560 --> 00:06:54.240 I'll walk you through the proposed commercial rate decrease really quick. 00:06:54.240 --> 00:06:58.400 As I said before, these contracts as significant revenue source for 00:06:58.400 --> 00:07:01.560 the solid waste department, it does set volume limits with these different 00:07:01.560 --> 00:07:03.240 haulers into the facility. 00:07:03.240 --> 00:07:06.680 It does allow us to increase the transparency of the agreements we have out 00:07:06.680 --> 00:07:08.960 there with the different companies. 00:07:08.960 --> 00:07:11.400 It also is reducing the residential commercial subsidization, 00:07:11.400 --> 00:07:12.240 as I mentioned before. 00:07:12.240 --> 00:07:16.000 So we reviewed this chart really quick, so 00:07:16.000 --> 00:07:21.840 it's an 80,400 additional tons coming into the facility, about $2.5 million in revenue. 00:07:21.840 --> 00:07:27.720 Commercial rate changes, there's a little bit more information on this than 00:07:27.720 --> 00:07:29.480 residential, I'll walk you through it. 00:07:29.480 --> 00:07:32.880 So we are proposing to make rate adjustments to side load refuse customers and 00:07:32.880 --> 00:07:34.640 front load recycling customers. 00:07:34.640 --> 00:07:37.760 I'll walk you through both of them and what the rate adjustments will do. 00:07:37.760 --> 00:07:41.600 So the first one of the side load refuse rates you can see here on the first table. 00:07:41.600 --> 00:07:43.680 And the current rates are on the white. 00:07:43.680 --> 00:07:48.320 For instance, a three cubic yard container going one time a week is 104.64. 00:07:48.320 --> 00:07:51.280 We are proposing that rate to go to 74.16. 00:07:51.280 --> 00:07:54.680 What this does, this aligns the side load refuse rates with the front load refuse 00:07:54.680 --> 00:07:58.000 rates, so we'll have one clearly identifiable set of rates for 00:07:58.000 --> 00:08:01.600 refuse commercial service, or commercial side load, or front load service. 00:08:01.600 --> 00:08:02.240 >> Excuse me. 00:08:02.240 --> 00:08:02.760 >> Yes, sir. 00:08:02.760 --> 00:08:09.520 >> Could you define for me the difference between front load and is it side load? 00:08:09.520 --> 00:08:10.160 >> Side load? 00:08:10.160 --> 00:08:10.920 >> Yeah. 00:08:10.920 --> 00:08:11.520 >> I'd be happy to. 00:08:11.520 --> 00:08:15.720 So in the community driving around, you may have seen several, well, 00:08:15.720 --> 00:08:17.360 different establishment restaurants, for instance. 00:08:17.360 --> 00:08:20.680 A front load truck would actually stab the container from the front and 00:08:20.680 --> 00:08:21.360 then tip it up. 00:08:21.360 --> 00:08:24.240 A side load container would actually approach the container from the side and 00:08:24.240 --> 00:08:25.400 pick it up on the side. 00:08:25.400 --> 00:08:28.480 So sometimes you see the side load containers on the side of the streets. 00:08:28.480 --> 00:08:29.600 Those are your side load containers. 00:08:29.600 --> 00:08:35.400 >> And one other question, is this extra garbage that's coming in, 00:08:35.400 --> 00:08:39.320 has it, have recyclables already been taken out of it? 00:08:39.320 --> 00:08:45.960 >> For point of clarification, are you talking about the additional tonnages that 00:08:45.960 --> 00:08:47.240 are coming in from different homes? 00:08:47.240 --> 00:08:49.800 >> Yeah, from those contracted carriers. 00:08:49.800 --> 00:08:53.240 >> For those, from what we understand from those that are servicing residential 00:08:53.240 --> 00:08:57.920 communities, they do have resident, or they do have residential recycling 00:08:57.920 --> 00:08:59.840 programs in place. 00:08:59.840 --> 00:09:03.880 However, there are some areas that, like in the city of Denton, 00:09:03.880 --> 00:09:06.520 we have residents that choose not to recycle. 00:09:06.520 --> 00:09:10.920 And some of the rural customers, they are not offered a recycling program either. 00:09:10.920 --> 00:09:16.040 So a majority of the residential that is coming in through the new contracts we 00:09:16.040 --> 00:09:20.720 feel is being removed and taken to the appropriate MRF for processing. 00:09:20.720 --> 00:09:25.800 >> Is there any way in the future to encourage communities that are not 00:09:25.800 --> 00:09:29.680 recycling, but whose waste we are taking to encourage? 00:09:29.680 --> 00:09:32.760 >> Those are discussions we can have, and I think in the future, in a couple of 00:09:32.760 --> 00:09:34.840 weeks, we'll be talking about a comprehensive solid waste management 00:09:34.840 --> 00:09:36.440 strategy for the city of Denton. 00:09:36.440 --> 00:09:41.360 And part of that, I think, we'll, again, not trying to telegraph anything, but 00:09:41.360 --> 00:09:46.120 part of it will be how we outreach into the community, not only within the city 00:09:46.120 --> 00:09:50.240 limits of Denton, but also as we become a major player in the county as far as 00:09:50.240 --> 00:09:58.240 solid waste management, how we help bring other communities to that point. 00:09:58.240 --> 00:10:02.000 >> Yeah, I think that would be a good thing for us to do to encourage that, thanks. 00:10:02.000 --> 00:10:03.680 >> I think that's a discussion for a couple more weeks. 00:10:03.680 --> 00:10:04.480 >> Great, thanks. >> Thank you. 00:10:04.480 --> 00:10:10.160 >> Okay, and then the bottom table really quick. 00:10:10.160 --> 00:10:12.840 I want to review with you is the front load recycling service. 00:10:12.840 --> 00:10:17.720 We are recommending that we do rate decreases for these customers. 00:10:17.720 --> 00:10:24.020 So currently, you can see a four cubic yard container going on one time a week is 98.88. 00:10:24.020 --> 00:10:27.320 We are proposing that to go to 8504. 00:10:27.320 --> 00:10:31.160 What this does is puts the rates about 14% below refuse, 00:10:31.160 --> 00:10:35.800 which is actually associated with the refuse component of those rates. 00:10:35.800 --> 00:10:39.640 So for instance, on the top table, these rates from a cost of service standpoint 00:10:39.640 --> 00:10:43.080 have a refuse component built in because that waste is actually going to the landfill 00:10:43.080 --> 00:10:44.040 facility. 00:10:44.040 --> 00:10:46.880 Since recyclings are being diverted, we've actually removed that component of 00:10:46.880 --> 00:10:49.480 the rate, which counts about 14%. 00:10:49.480 --> 00:10:52.880 So we are recommending the rates to be about 14% below refuse. 00:10:52.880 --> 00:10:56.360 >> So that will make it an incentive for commercial customers to start recycling. 00:10:56.360 --> 00:10:58.640 >> Yes, ma'am, that is the thought process behind it. 00:10:58.640 --> 00:11:02.960 >> Thank you for doing that, okay. 00:11:02.960 --> 00:11:06.920 >> With no other questions on commercial, that concludes the commercial presentation. 00:11:06.920 --> 00:11:07.720 >> Any other questions? 00:11:07.720 --> 00:11:10.160 >> I have one question. 00:11:10.160 --> 00:11:10.680 >> Yes, sir? 00:11:10.680 --> 00:11:15.120 >> You talked about the residential customers subsidizing or 00:11:15.120 --> 00:11:17.240 subsidizing less. 00:11:17.240 --> 00:11:22.200 Does that mean that the commercial operation is operated at a loss, or 00:11:22.200 --> 00:11:24.360 has historically been operating at a loss? 00:11:24.360 --> 00:11:29.760 Or does that mean that the residential has simply been more profitable than the commercial? 00:11:29.760 --> 00:11:35.320 >> So in cost of service, right now, the landfill's actually operating at a loss 00:11:35.320 --> 00:11:38.360 from a cost of service standpoint, and a lot of it has to do with some strain of 00:11:38.360 --> 00:11:42.920 debt service that we have with programs that were canceled a couple years ago. 00:11:42.920 --> 00:11:45.000 Example would be landfill mining. 00:11:45.000 --> 00:11:46.720 We bought some equipment with that. 00:11:46.720 --> 00:11:48.600 That will be paid for here in the next two or three years. 00:11:48.600 --> 00:11:53.760 So it essentially improves the landfill's position, but to answer your question, 00:11:53.760 --> 00:11:57.720 commercial would actually be a little bit over recovering. 00:11:57.720 --> 00:12:00.520 This actually is a step in the right direction to that cost recovery for 00:12:00.520 --> 00:12:01.800 commercial customers. 00:12:01.800 --> 00:12:05.280 Landfills under recovering, and then, yeah, 00:12:05.280 --> 00:12:07.560 I hope that answers your question for landfill and commercial. 00:12:07.560 --> 00:12:10.760 Does that answer your question, that landfills? 00:12:10.760 --> 00:12:15.800 >> Over recovering, you're saying, what I would call operating profitably? 00:12:15.800 --> 00:12:16.560 >> That's correct, yep. 00:12:16.560 --> 00:12:19.080 So commercial's operating profitably. 00:12:19.080 --> 00:12:24.360 Landfills a little bit under recovering, so not operating profitably currently. 00:12:24.360 --> 00:12:29.680 As this additional revenue comes in, and as that debt falls off in the future, 00:12:29.680 --> 00:12:32.080 it's very possible landfill could be breakeven also. 00:12:32.080 --> 00:12:34.960 >> Great, and where would be the best place for me to find those numbers? 00:12:34.960 --> 00:12:38.280 >> The over and under recovery of each? 00:12:38.280 --> 00:12:39.640 I can provide it to you. 00:12:39.640 --> 00:12:42.720 >> Okay, thanks. >> Absolutely. 00:12:42.720 --> 00:12:45.220 >> That's all. 00:12:45.220 --> 00:12:48.280 >> All right, then we'll move on to the consent agenda. 00:12:48.280 --> 00:12:50.920 We have items A through E. 00:12:50.920 --> 00:12:53.760 Does a board member wish to pull any of those items? 00:12:53.760 --> 00:12:57.520 >> I'd like to pull A. 00:12:57.520 --> 00:12:58.020 >> Okay, A. 00:12:58.020 --> 00:13:03.120 >> C is Charlie, and D is in delta. 00:13:03.120 --> 00:13:04.920 >> All right. 00:13:04.920 --> 00:13:08.240 >> And I'd like to pull B as in boy. 00:13:08.240 --> 00:13:09.680 >> Okay. 00:13:09.680 --> 00:13:10.520 Do I hear E? 00:13:10.520 --> 00:13:13.840 >> Move approval for item E. 00:13:13.840 --> 00:13:14.880 >> I'll second. 00:13:14.880 --> 00:13:16.200 >> All in favor say aye. 00:13:16.200 --> 00:13:18.200 >> Aye. >> Opposed? 00:13:18.200 --> 00:13:18.760 Carries. 00:13:18.760 --> 00:13:20.120 All right, item A. 00:13:20.120 --> 00:13:35.600 >> Good evening board chair, board members. 00:13:35.600 --> 00:13:36.840 My name is Jim Jenks. 00:13:36.840 --> 00:13:39.160 I'm with the city's capital projects department. 00:13:39.160 --> 00:13:43.480 I'm the project manager on the go drive drainage phase two project. 00:13:43.480 --> 00:13:46.320 Be happy to answer any questions that you have on the change order item. 00:13:46.320 --> 00:13:50.800 >> I believe you didn't have a question, or you do have a question? 00:13:50.800 --> 00:13:55.440 >> No, I just wanted to give him an opportunity to leave the room. 00:13:55.440 --> 00:13:56.560 >> Okay. >> Mr. Cheek. 00:13:56.560 --> 00:14:00.280 >> Sure, sure, understood, understood. 00:14:00.280 --> 00:14:02.080 >> All right, do we have a motion to approve? 00:14:02.080 --> 00:14:04.200 >> Move approval. 00:14:04.200 --> 00:14:05.240 >> I'll second. 00:14:05.240 --> 00:14:06.680 >> All in favor say aye. 00:14:06.680 --> 00:14:07.920 >> Aye. 00:14:07.920 --> 00:14:09.000 >> Carries. 00:14:09.000 --> 00:14:10.760 Okay, item B. 00:14:10.760 --> 00:14:34.400 >> Good evening, Ricky, thanks for the manager for energy delivery. 00:14:34.400 --> 00:14:36.640 Be happy to answer any questions. 00:14:36.640 --> 00:14:41.400 I do have a short presentation if you'd like to see that related to the pole inspection. 00:14:41.400 --> 00:14:42.360 Any preference? 00:14:42.360 --> 00:14:43.200 >> I'd like to see it. 00:14:43.200 --> 00:14:43.720 >> Okay. 00:14:43.720 --> 00:15:03.000 This item is a pole inspection service that we are looking for our wooden poles here in the city of Denton. 00:15:03.000 --> 00:15:08.600 The purpose of that is to reveal any hazard or danger poles that we have across our system. 00:15:08.600 --> 00:15:13.160 And to find any poles that are not dangerous, but have some early signs of decay, and 00:15:13.160 --> 00:15:17.800 is there any type of preventive corrective treatment we can do to help lengthen and extend the life of those. 00:15:17.800 --> 00:15:24.400 We definitely don't want the poles to fall on any type of public vehicles or any of the public. 00:15:24.400 --> 00:15:26.400 And so this is one of the reasons that we do that. 00:15:26.400 --> 00:15:31.880 The background, there's parts of the United States, they break it into different decay zones. 00:15:31.880 --> 00:15:38.560 As far as the amount of moisture and humidity and type of items, we're in the decay severity zone number three. 00:15:38.560 --> 00:15:43.560 You might notice here in Denton where we're at, we're really the middle part of the country. 00:15:43.560 --> 00:15:48.080 We do have some wet items from the Gulf Coast that comes in with all the moisture. 00:15:48.080 --> 00:15:53.960 We're in the same type of zone as California because of the Pacific moisture that they have. 00:15:53.960 --> 00:15:57.280 If you notice here in Florida, on the southeast side, there's zone five. 00:15:57.280 --> 00:16:02.120 They actually get the Atlantic and the Gulf moisture, so they have a little more decay down there. 00:16:02.120 --> 00:16:08.040 We did a previous formal pole inspection back in 2007. 00:16:08.040 --> 00:16:10.720 And they recommend we do these about every decade or so. 00:16:10.720 --> 00:16:21.000 We have about 100 square miles, 17,000 poles in our system, so our 55,000 customers. 00:16:21.000 --> 00:16:25.040 12,000 of those 17,000 poles are wood poles. 00:16:25.040 --> 00:16:30.480 Some of them have been out there for an extended period, nearly 60 years in some cases. 00:16:30.480 --> 00:16:36.240 And so we depreciate them over a 30 year life schedule, so we've definitely got good use out of those wood poles. 00:16:36.240 --> 00:16:40.000 We are 42% overhead and 58% underground. 00:16:40.000 --> 00:16:44.920 This is some pictures of some typical decay in poles. 00:16:44.920 --> 00:16:48.440 Normally when poles decay, they'll break over here at the ground level. 00:16:48.440 --> 00:16:52.720 That's because of all the water, the rain, the sprinkler systems. 00:16:52.720 --> 00:16:57.960 In a grassy area, you'll have fertilizers and other types of nitrogen oxygen moisture 00:16:57.960 --> 00:17:01.280 that will cause that wood to get fungus and start to decay. 00:17:01.280 --> 00:17:07.480 The outer portion of the pole usually will end up with some type of a shell rot. 00:17:07.480 --> 00:17:11.440 That in itself doesn't mean the integrity of the pole is greatly compromised. 00:17:11.440 --> 00:17:18.680 But once you have inner decay within the pole, like this shows a picture of a guy's arm with a whole fist sticking in the pole. 00:17:18.680 --> 00:17:23.000 It's prone to failure, and when they break, they typically look like that. 00:17:23.000 --> 00:17:28.320 There's a couple methods that these pole companies will utilize. 00:17:28.320 --> 00:17:32.240 The visual inspection, they'll come and look at it to see how does it look visually. 00:17:32.240 --> 00:17:35.320 They'll do the sounding method, which is a hammer test. 00:17:35.320 --> 00:17:42.320 You'll see, come around right above the ground line with a big old hammer, they'll hit it hard and they'll listen to the pole. 00:17:42.320 --> 00:17:49.720 If you have a lot of decay in the inner part of the pole, you'll hear a completely different sound than you will if it's a strong pole. 00:17:49.720 --> 00:17:54.040 If it sounds like it's suspect, they'll come in and do a drill test called boring. 00:17:54.040 --> 00:18:01.000 They'll do a drill test in at the ground level to get to the middle part of the pole, pull it out to see what does the wood look like. 00:18:01.000 --> 00:18:09.360 If there are signs of decay, they'll go ahead and excavate down around the pole, go deeper and try to figure out how bad is that decay. 00:18:11.600 --> 00:18:18.880 They have some capabilities that they can do minor treatment on poles that have some decay, but it's not very great. 00:18:18.880 --> 00:18:24.160 They can put that in, and here's some pictures of them installing that and then putting the treatment around the pole, 00:18:24.160 --> 00:18:29.560 right around the ground line where the moisture would penetrate right before they leave the site. 00:18:29.560 --> 00:18:39.000 Here's a picture actually here in Denton of, this is one pole that actually did fall, and this happened about 18 months ago at an apartment complex. 00:18:39.000 --> 00:18:44.120 You can see the type of damage it did across a citizen's car in the parking lot. 00:18:44.120 --> 00:18:49.440 Landed right on top of it, it pulled down the surfaces right off of the roof of the apartment complex. 00:18:49.440 --> 00:18:51.640 We really want to try to prevent this from happening. 00:18:51.640 --> 00:18:56.040 >> Was that a wind event or it was just, it was- 00:18:56.040 --> 00:18:58.560 >> I think it was a nice sunny day when it happened. 00:18:58.560 --> 00:18:59.760 >> Great big woodpecker. 00:18:59.760 --> 00:19:04.440 >> We had that problem in Minnesota, yeah. 00:19:04.440 --> 00:19:07.880 >> So we sent out this RFP to 295 prospective bidders. 00:19:07.880 --> 00:19:12.160 We got two proposals back, one was from Texas and one was from Maine. 00:19:12.160 --> 00:19:18.000 We recommend awarding to the highest evaluated and the lowest cost bidder, and that is the one from Texas. 00:19:18.000 --> 00:19:20.760 So with that, I'm happy to answer any questions you might have. 00:19:20.760 --> 00:19:24.240 >> I have some questions. 00:19:24.240 --> 00:19:27.120 What are the poles treated with? 00:19:27.120 --> 00:19:30.560 >> The poles that we purchased now are treated with creosote. 00:19:30.560 --> 00:19:31.720 >> Is that the same as penta? 00:19:31.720 --> 00:19:37.000 >> There's some chemical treatments, and we don't use the chemical treatments. 00:19:37.000 --> 00:19:40.480 We found the creosote to be better environmentally. 00:19:40.480 --> 00:19:45.680 Some of the chemical treatments, they don't make the poles last as long as we've read some concerns about them. 00:19:45.680 --> 00:19:49.920 >> So it's strictly creosote, and they come creosoted too when they're new? 00:19:49.920 --> 00:19:52.040 >> Yes, we have that in our specification. 00:19:52.040 --> 00:19:55.520 It's seven and a half pounds of creosote pressure treated into the wood. 00:19:55.520 --> 00:19:56.520 >> Okay. 00:19:56.520 --> 00:19:58.920 What are the environmental hazards of creosote? 00:19:58.920 --> 00:20:02.560 I assume there are some. 00:20:02.560 --> 00:20:04.880 >> Yeah, I don't have that information with me. 00:20:04.880 --> 00:20:06.880 I'd be happy to look that up and get back with you. 00:20:06.880 --> 00:20:13.440 >> What I'm curious about is how much does a new pole cost? 00:20:13.440 --> 00:20:19.600 >> They can run upwards of $500 to $700 and up in cost. 00:20:19.600 --> 00:20:22.920 That's just the purchase of the pole without it being installed. 00:20:22.920 --> 00:20:38.160 >> So I wonder if, have you ever looked at alternative poles that are done across estimate study 00:20:38.160 --> 00:20:43.800 of what would be involved if the city began phasing in non-wooden poles? 00:20:43.800 --> 00:20:46.840 >> Yes, right here on this page, there are the 17,000 poles. 00:20:46.840 --> 00:20:51.600 5,000 are broken between aluminum, concrete, fiberglass, steel. 00:20:51.600 --> 00:20:54.400 So there are other types of poles. 00:20:54.400 --> 00:20:57.480 These do not allow any of our field personnel to climb them. 00:20:57.480 --> 00:21:00.960 You have to have access for a bucket truck. 00:21:00.960 --> 00:21:02.680 So they have those hazards. 00:21:02.680 --> 00:21:07.240 They also, being a steel pole, you have concerns as far as safety. 00:21:07.240 --> 00:21:10.800 You've basically brought the ground, electrically speaking, 00:21:10.800 --> 00:21:14.160 up to within a few feet of the conductor. 00:21:14.160 --> 00:21:17.760 And so there's some safety reasons that we try to shy away from some 00:21:17.760 --> 00:21:22.560 where those would actually inherently have some dielectric characteristics. 00:21:22.560 --> 00:21:27.680 >> Okay. Is there any thought about trying to increase as much as possible the use 00:21:27.680 --> 00:21:32.800 of non-wooden poles, especially since what's, we're all being told now 00:21:32.800 --> 00:21:35.960 that planting trees is very important for the future. 00:21:35.960 --> 00:21:42.080 And we seem to be using a whole lot of them for telephone poles. 00:21:42.080 --> 00:21:44.640 >> You know, these are southern yellow pine is the species. 00:21:44.640 --> 00:21:48.760 There's some Douglas fir, they're typically used for transmission system. 00:21:48.760 --> 00:21:55.000 The transmission system across Denton here that we've been upgrading from 69 KV to 138. 00:21:55.000 --> 00:21:57.080 We've been going back in with galvanized steel. 00:21:57.080 --> 00:22:01.480 So in those cases, we can add more insulation and we can improve some 00:22:01.480 --> 00:22:05.520 of the safety considerations going up and down every street. 00:22:05.520 --> 00:22:07.600 You know, it's a little more difficult to do that. 00:22:07.600 --> 00:22:10.440 But yeah, if we're always open to new ideas, certainly. 00:22:10.440 --> 00:22:11.680 >> Okay. Great. 00:22:11.680 --> 00:22:15.040 What do you do with the old poles? 00:22:15.040 --> 00:22:16.880 >> The old poles get brought in. 00:22:16.880 --> 00:22:20.560 We have had a company in the past through purchasing that actually bids 00:22:20.560 --> 00:22:22.600 on taking these from us. 00:22:22.600 --> 00:22:26.120 We have sold them in years past to people. 00:22:26.120 --> 00:22:29.160 You know, they cut them up, they use them for fence posts and different things. 00:22:29.160 --> 00:22:33.080 So we go through the purchasing department to properly dispose of them. 00:22:33.080 --> 00:22:39.680 >> Well, I would like to know if there are any environmental hazards involved in creosote, 00:22:39.680 --> 00:22:52.280 any chance of it leaching into the soil and just want to make sure that in a city now 00:22:52.280 --> 00:22:59.120 that is trying to go organic in their parks and as I think you'll recall, 00:22:59.120 --> 00:23:04.040 the original Eureka playground was made out of treated wood, not creosote, 00:23:04.040 --> 00:23:14.200 but chromated copper arsenic treated wood and I would just like to know if we're 00:23:14.200 --> 00:23:21.880 on the same path to sustainability and health concerns with our telephone poles too. 00:23:21.880 --> 00:23:24.920 >> We'll certainly look up the information on the creosote and get back with you, Mr. Solcher. 00:23:24.920 --> 00:23:25.520 >> Appreciate it. 00:23:25.520 --> 00:23:25.880 Thank you. 00:23:25.880 --> 00:23:27.000 >> You're welcome. 00:23:27.000 --> 00:23:32.120 >> Board member, interject real quick. 00:23:32.120 --> 00:23:37.560 One of the things that we've been working with our city council is on a request that require research. 00:23:37.560 --> 00:23:42.160 If it requires more than two hours of time, staff time, what we've been doing is we've been working 00:23:42.160 --> 00:23:46.360 with our council to get direction from them because we want to make sure that the time 00:23:46.360 --> 00:23:51.720 that the staff is using is based on issues and items that are being directed by council. 00:23:51.720 --> 00:23:56.160 So certainly staff can look at that and I would say though if it requires more than two hours, 00:23:56.160 --> 00:23:59.880 we may have to put our city council, put that on the docket or at least make a request 00:23:59.880 --> 00:24:05.840 that has been items been requested by the PUB and get direction from them to make sure 00:24:05.840 --> 00:24:07.640 that they want us to spend time on those issues. 00:24:07.640 --> 00:24:10.600 It doesn't mean we won't look into it but if it requires more than two hours, 00:24:10.600 --> 00:24:14.360 we do have a process that's been adopted by city council. 00:24:14.360 --> 00:24:15.040 >> Okay. Thank you. 00:24:15.040 --> 00:24:15.720 >> You bet. 00:24:15.720 --> 00:24:19.400 >> Any other questions? 00:24:19.400 --> 00:24:21.240 Do we have a motion for approval? 00:24:21.240 --> 00:24:23.120 >> I move we approve. 00:24:23.120 --> 00:24:24.880 >> And a second? 00:24:24.880 --> 00:24:25.600 >> Second. 00:24:25.600 --> 00:24:27.120 >> All in favor say aye. 00:24:27.120 --> 00:24:27.760 >> Aye. 00:24:27.760 --> 00:24:28.640 >> Opposed? 00:24:28.640 --> 00:24:30.520 >> Aye. Opposed? 00:24:30.520 --> 00:24:34.520 >> Item C. 00:24:34.520 --> 00:24:35.840 >> Yes, I have a question here. 00:24:35.840 --> 00:24:42.240 Really it pertains to the understanding better the purchasing process and this spreadsheet here 00:24:42.240 --> 00:24:47.760 that has information from the six bidders. 00:24:58.640 --> 00:25:04.280 >> Lori Hewlett, purchasing manager. 00:25:04.280 --> 00:25:05.880 What was your question? 00:25:05.880 --> 00:25:12.560 >> There's six bidders on here and we're talking about an item here that's five year not 00:25:12.560 --> 00:25:16.520 to exceed price of $275,000. 00:25:16.520 --> 00:25:25.840 I see six columns here and the one that's recommended has the highest price, $1147.20. 00:25:25.840 --> 00:25:30.960 What does that include? 00:25:30.960 --> 00:25:37.640 What does $1147.20 purchase for them? 00:25:37.640 --> 00:25:44.160 The other prices on that same line across to the right are all less than that. 00:25:44.160 --> 00:25:46.720 So I'm just wondering what that is. 00:25:46.720 --> 00:25:49.040 >> Well, their prices are for the same going across all. 00:25:49.040 --> 00:25:51.600 They're all pricing the exact same quantity. 00:25:51.600 --> 00:25:54.640 This was an RFP so it was a request for proposals. 00:25:54.640 --> 00:25:59.920 And so we base it not just on price, the award, it goes on a set of recommendations. 00:25:59.920 --> 00:26:04.680 So there's qualifications, probable performance, past performance, experience. 00:26:04.680 --> 00:26:10.360 And so the price is quote like everything was priced the same. 00:26:10.360 --> 00:26:16.200 It's just they were higher but they won it because of their experience and their past performance. 00:26:16.200 --> 00:26:21.960 >> Okay. What does $1147.20 purchase? 00:26:21.960 --> 00:26:36.280 So let me see if someone here from the department is here to explain the actual item. 00:26:36.280 --> 00:26:38.000 >> Brent Heath, Executive Manager for Energy Delivery. 00:26:38.000 --> 00:26:42.920 I have JR Richardson, he's in our meter shop and actually is filling in as well on our safety 00:26:42.920 --> 00:26:45.400 side that helped with the evaluation. 00:26:45.400 --> 00:26:48.080 This was for rubber gloves and also for rubber sleeves. 00:26:48.080 --> 00:26:52.120 There were a whole lot more items that were listed for each of these bidders than the 00:26:52.120 --> 00:26:53.980 one single number. 00:26:53.980 --> 00:26:58.800 And so they rolled everything up into this one price of the rubber glove and the rubber 00:26:58.800 --> 00:26:59.880 sleeve. 00:26:59.880 --> 00:27:04.280 There's different types of rubber gloves, a class zero, a class two, and a class three 00:27:04.280 --> 00:27:06.020 glove that we bid. 00:27:06.020 --> 00:27:09.880 So each of those have different components that get rolled up into that. 00:27:09.880 --> 00:27:13.160 The main thing we do with rubber gloves is the testing of them. 00:27:13.160 --> 00:27:14.160 >> I understand. 00:27:14.160 --> 00:27:15.160 >> And so we do that frequently. 00:27:15.160 --> 00:27:19.040 So if they fail or we need a replacement, then we would actually purchase. 00:27:19.040 --> 00:27:23.440 So some of the bidders had higher testing and lower gloves and vice versa. 00:27:23.440 --> 00:27:27.120 So we looked to see what would be the most advantageous for us based on where we thought 00:27:27.120 --> 00:27:30.520 the money would be spent out of which of those line items. 00:27:30.520 --> 00:27:35.520 And JR might be able to add a little additional information to that. 00:27:35.520 --> 00:27:39.600 >> I don't know much more that I can answer that, but initially when you ask what does 00:27:39.600 --> 00:27:42.600 that $11,047 buy you? 00:27:42.600 --> 00:27:48.080 >> The first thing that came to my mind was the life of that lineman that's working on 00:27:48.080 --> 00:27:49.080 the line. 00:27:49.080 --> 00:27:50.080 >> Yes, that's true. 00:27:50.080 --> 00:27:55.480 But what are you actually purchasing for $11,047.20? 00:27:55.480 --> 00:27:56.480 What does that buy? 00:27:56.480 --> 00:27:58.920 What does that purchase? 00:27:58.920 --> 00:28:03.440 >> The testing and replacement of the glove. 00:28:03.440 --> 00:28:04.440 >> And replacement? 00:28:04.440 --> 00:28:05.720 It includes replacement costs? 00:28:05.720 --> 00:28:06.720 >> Yes, sir. 00:28:06.720 --> 00:28:07.720 Yes. 00:28:07.720 --> 00:28:08.720 >> For one pair? 00:28:08.720 --> 00:28:09.720 >> Yes. 00:28:09.720 --> 00:28:10.720 >> And the sleeves. 00:28:10.720 --> 00:28:11.720 >> And the sleeves. 00:28:11.720 --> 00:28:12.720 >> And the sleeves. 00:28:12.720 --> 00:28:15.280 We also have rubber sleeves that come all the way up to the shoulders. 00:28:15.280 --> 00:28:16.280 >> Yes. 00:28:16.280 --> 00:28:19.560 >> Because when you're in the bucket and you're working in close proximity to the primary 00:28:19.560 --> 00:28:25.680 lines, you want to protect the lineman as much as possible for contact. 00:28:25.680 --> 00:28:31.240 Anytime that there's a problem with the glove, they not only mark the spot that's the problem, 00:28:31.240 --> 00:28:33.840 they do the writing on there and then they also make sure that you're not going to use 00:28:33.840 --> 00:28:39.440 that glove because anytime anything like this happens or even if there's a pinprick, then 00:28:39.440 --> 00:28:44.280 you've jeopardized the integrity of that glove and therefore putting that lineman in harm's 00:28:44.280 --> 00:28:45.280 way. 00:28:45.280 --> 00:28:47.080 >> Right. 00:28:47.080 --> 00:28:57.520 So this $11,47.20 is for testing all the gloves and replacement of a portion of the inventory, 00:28:57.520 --> 00:28:58.520 correct? 00:28:58.520 --> 00:29:00.320 You're not replacing every set of -- 00:29:00.320 --> 00:29:05.600 >> No, just the part that's deemed unsafe to use. 00:29:05.600 --> 00:29:07.000 >> Roughly what is the assumption made? 00:29:07.000 --> 00:29:09.640 How many do you figure -- what's this based on? 00:29:09.640 --> 00:29:13.160 Are you replacing 25% of them, 10% of them? 00:29:13.160 --> 00:29:18.480 >> I don't know the percentage, but I'm sure it's based off of the historic data from previous 00:29:18.480 --> 00:29:19.480 testing. 00:29:19.480 --> 00:29:20.480 I mean, we've -- 00:29:20.480 --> 00:29:21.480 >> Replacing. 00:29:21.480 --> 00:29:22.480 >> Yes. 00:29:22.480 --> 00:29:25.600 >> And this is required under OSHA and the other safety -- 00:29:25.600 --> 00:29:26.600 >> Yes. 00:29:26.600 --> 00:29:27.600 >> Rules. 00:29:27.600 --> 00:29:28.600 Yeah. 00:29:28.600 --> 00:29:29.600 >> Yes. 00:29:29.600 --> 00:29:34.760 >> One other -- another question on the -- on line three here under indicators of probable 00:29:34.760 --> 00:29:37.480 performance under the contract. 00:29:37.480 --> 00:29:44.120 The rating for this preferred or recommended vendor is 14 and the rating for all the others 00:29:44.120 --> 00:29:47.240 is less than half of that. 00:29:47.240 --> 00:29:50.200 I was just wondering what's that about? 00:29:50.200 --> 00:29:53.080 How does that -- what do those numbers mean exactly? 00:29:53.080 --> 00:29:58.200 >> Well, under the comments of each one, is there any one in particular, any vendor in 00:29:58.200 --> 00:29:59.200 particular? 00:29:59.200 --> 00:30:03.520 >> Well, the one next to it is rated 5, another one's rated 6, another one's rated 6, another 00:30:03.520 --> 00:30:08.280 one's rated 3, another one's rated 3, and this one is rated 14. 00:30:08.280 --> 00:30:11.180 So there's a big difference. 00:30:11.180 --> 00:30:16.680 One of them, the preferred vendor is two to three times higher than the others. 00:30:16.680 --> 00:30:20.280 I wondered what the explanation is for that. 00:30:20.280 --> 00:30:24.640 >> I think it's just because this is the vendor that we currently have, and I would say it's 00:30:24.640 --> 00:30:27.560 based off of their performance that we've had in the past. 00:30:27.560 --> 00:30:31.320 Some of these other vendors, I know one in particular on here we've had before and we 00:30:31.320 --> 00:30:34.840 had an issue with the way that they've cleaned the gloves. 00:30:34.840 --> 00:30:40.680 That particular vendor also one year had a -- unfortunately had a fire at their warehouse 00:30:40.680 --> 00:30:45.080 and their insurance evidently did not cover our stock, so we kind of took a loss for that, 00:30:45.080 --> 00:30:50.120 so therefore, you know, they're not rated favorably during this process. 00:30:50.120 --> 00:30:55.920 >> And when you're doing this review, purchasing is involved in reviewing the criteria and 00:30:55.920 --> 00:30:56.920 who -- 00:30:56.920 --> 00:30:57.920 >> That is correct, yes, ma'am. 00:30:57.920 --> 00:30:58.920 >> -- who gets the scoring. 00:30:58.920 --> 00:30:59.920 >> Yes, ma'am. 00:30:59.920 --> 00:31:02.960 >> I believe there were six people on the evaluation committee of this. 00:31:02.960 --> 00:31:03.960 >> Okay. 00:31:03.960 --> 00:31:04.960 All right. 00:31:04.960 --> 00:31:05.960 >> Yes. 00:31:05.960 --> 00:31:06.960 >> All right. 00:31:06.960 --> 00:31:07.960 Good. 00:31:07.960 --> 00:31:08.960 Including you guys. 00:31:08.960 --> 00:31:09.960 >> Yes, ma'am. 00:31:09.960 --> 00:31:10.960 >> All right. 00:31:10.960 --> 00:31:11.960 Thank you. 00:31:11.960 --> 00:31:12.960 >> So the recommended vendor is the one you're currently using. 00:31:12.960 --> 00:31:13.960 >> Yes, sir. 00:31:13.960 --> 00:31:14.960 >> Correct? 00:31:14.960 --> 00:31:15.960 Okay. 00:31:15.960 --> 00:31:19.480 Another question on item four, which is the price total cost of ownership, if I'm reading 00:31:19.480 --> 00:31:26.400 that right, if it was perfect, that parameter would receive a 40% rating in your purchasing 00:31:26.400 --> 00:31:29.400 calculation. 00:31:29.400 --> 00:31:30.400 Is that right? 00:31:30.400 --> 00:31:31.400 >> Yes. 00:31:31.400 --> 00:31:41.680 >> And this one has a 33% rating, and all the others have a higher rating than that. 00:31:41.680 --> 00:31:46.440 Can you talk about that a little bit? 00:31:46.440 --> 00:31:50.000 >> Price is based on a formula, so the person that has the lowest price gets the highest 00:31:50.000 --> 00:31:56.280 amount of points, so that's why Texas Meter and Device got 40 points, and then the rest 00:31:56.280 --> 00:31:57.920 are rated based off of that. 00:31:57.920 --> 00:32:01.080 It's a percentage of their price compared to the lowest. 00:32:01.080 --> 00:32:02.080 >> Okay. 00:32:02.080 --> 00:32:03.080 >> Yeah. 00:32:03.080 --> 00:32:10.160 >> The Cotton Electric got 91, total score of 91, there's a high score. 00:32:10.160 --> 00:32:11.160 >> Correct. 00:32:11.160 --> 00:32:12.160 >> Okay. 00:32:12.160 --> 00:32:13.160 >> Yes. 00:32:13.160 --> 00:32:14.160 >> Any other questions? 00:32:14.160 --> 00:32:19.000 >> I would like to know what, roughly what fraction of the total gloves inspected are 00:32:19.000 --> 00:32:23.200 going to be replaced, what this is based on, because I know they're not cheap. 00:32:23.200 --> 00:32:29.200 A new set of gloves can be kind of pricey, so there's somebody made an assumption here 00:32:29.200 --> 00:32:35.640 on this analysis that we're going to replace 10% or whatever percentage it is of all those 00:32:35.640 --> 00:32:36.640 tested. 00:32:36.640 --> 00:32:39.640 That's all I have. 00:32:39.640 --> 00:32:42.040 >> All right, any other questions? 00:32:42.040 --> 00:32:44.920 Do we have a motion to approve? 00:32:44.920 --> 00:32:45.920 >> Move approval. 00:32:45.920 --> 00:32:46.920 >> Second. 00:32:46.920 --> 00:32:47.920 >> All in favor say aye. 00:32:47.920 --> 00:32:48.920 >> Aye. 00:32:48.920 --> 00:32:49.920 >> Opposed? 00:32:49.920 --> 00:32:53.920 The motion carries. 00:32:53.920 --> 00:33:00.000 Item D. Has TACA systems, oh, you're back. 00:33:00.000 --> 00:33:01.000 >> I'll try, yes. 00:33:01.000 --> 00:33:05.400 >> I have a question here, I don't know if any others had one also, but my question is 00:33:05.400 --> 00:33:09.120 simple, we're paying for a software upgrade on this? 00:33:09.120 --> 00:33:10.120 >> Continue use of a software. 00:33:10.120 --> 00:33:11.120 >> All right. 00:33:11.120 --> 00:33:17.320 And it includes applications on mobile devices, that's what I read in some of the backup information 00:33:17.320 --> 00:33:18.320 I think. 00:33:18.320 --> 00:33:21.440 >> Then I assume yes, if you've read that in the backup information. 00:33:21.440 --> 00:33:28.920 >> My question is, can you get a read only application loaded onto this for me? 00:33:28.920 --> 00:33:35.640 >> Yes, it does have an iPad interface, and I'd have to double check and see if we have 00:33:35.640 --> 00:33:39.800 enough licenses available under our renewal to do something like that. 00:33:39.800 --> 00:33:46.360 It is access to our active work order system that the water and wastewater utility departments 00:33:46.360 --> 00:33:47.360 use. 00:33:47.360 --> 00:33:48.360 Can I get a read only? 00:33:48.360 --> 00:33:51.200 I don't want to do anything to it, just read it. 00:33:51.200 --> 00:33:55.280 >> I don't have the answer to that functionality necessarily right now. 00:33:55.280 --> 00:34:01.120 The primary interface that I think you'd probably like to see is the GIS database of our utility 00:34:01.120 --> 00:34:05.080 infrastructure, and that is available on the city's website. 00:34:05.080 --> 00:34:09.760 If you go to the mapping page, and then there's an interactive GIS map where you can see all 00:34:09.760 --> 00:34:15.520 of our water and wastewater assets, lines, valves, manholes, but what the city works 00:34:15.520 --> 00:34:21.800 application does is it provides work order systems so we can actually tie work orders 00:34:21.800 --> 00:34:25.480 to specific assets in the system. 00:34:25.480 --> 00:34:30.360 Whether we're replacing a line or fixing a manhole or a service for a customer. 00:34:30.360 --> 00:34:31.360 >> That was a question. 00:34:31.360 --> 00:34:35.200 Can I get that loaded onto this iPad, just a read only version? 00:34:35.200 --> 00:34:36.200 >> We can check. 00:34:36.200 --> 00:34:40.720 I mean, a lot of these systems are tied to what's called active directory, and so there's 00:34:40.720 --> 00:34:45.320 credentialing involved as far as just access by city employees, and so I don't even have 00:34:45.320 --> 00:34:46.320 access to that. 00:34:46.320 --> 00:34:51.000 >> And there's some things, not to say you're the general public, we don't want the general 00:34:51.000 --> 00:34:54.960 public to have access to for specifics related to our utility infrastructure. 00:34:54.960 --> 00:34:58.840 We're actually currently undergoing a risk and resiliency study mandated by the federal 00:34:58.840 --> 00:35:00.760 government, so that might be something we'd have to look at. 00:35:00.760 --> 00:35:05.240 We're looking at the cyber security aspect of things and who has access to what. 00:35:05.240 --> 00:35:10.000 Forgot to introduce myself, Frank Pugsley, water utilities director. 00:35:10.000 --> 00:35:11.960 >> Thank you. 00:35:11.960 --> 00:35:12.960 >> All right. 00:35:12.960 --> 00:35:13.960 Do we have a motion to approve? 00:35:13.960 --> 00:35:15.440 >> Make a motion to approve. 00:35:15.440 --> 00:35:16.440 >> Any second? 00:35:16.440 --> 00:35:17.440 >> I second. 00:35:17.440 --> 00:35:19.400 >> All in favor, say aye. 00:35:19.400 --> 00:35:20.400 >> Aye. 00:35:20.400 --> 00:35:21.400 >> Opposed? 00:35:21.400 --> 00:35:22.400 That carries. 00:35:22.400 --> 00:35:23.400 All right. 00:35:23.400 --> 00:35:28.120 The next item is consider approval of the minutes of October 14th, 2019. 00:35:28.120 --> 00:35:31.520 Were there any changes or issues? 00:35:31.520 --> 00:35:33.520 Okay, hearing. 00:35:33.520 --> 00:35:34.520 >> Approval. 00:35:34.520 --> 00:35:35.520 >> Okay. 00:35:35.520 --> 00:35:36.520 >> Second. 00:35:36.520 --> 00:35:37.520 >> All in favor, say aye. 00:35:37.520 --> 00:35:38.520 >> Aye. 00:35:38.520 --> 00:35:40.720 >> Okay, that carries. 00:35:40.720 --> 00:35:45.200 Consider recommending adoption of an ordinance for the city of Denton, Texas, establishing 00:35:45.200 --> 00:35:47.920 the rates for solid waste recycling collection services. 00:35:47.920 --> 00:35:48.920 >> Good afternoon. 00:35:48.920 --> 00:35:49.920 Good evening, Mr. Chair. 00:35:49.920 --> 00:35:50.920 I have a presentation. 00:35:50.920 --> 00:35:56.920 We can cover the exact same thing we did a couple of items ago, if you'd like. 00:35:56.920 --> 00:35:58.800 Otherwise, we are looking for your approval tonight. 00:35:58.800 --> 00:36:01.400 >> I'm not sure we need to see it again. 00:36:01.400 --> 00:36:02.400 >> Nope. 00:36:02.400 --> 00:36:03.400 >> Do we have a motion for approval? 00:36:03.400 --> 00:36:04.400 >> I move approval. 00:36:04.400 --> 00:36:05.400 >> I second. 00:36:05.400 --> 00:36:06.400 >> All in favor, say aye. 00:36:06.400 --> 00:36:07.400 >> Aye. 00:36:07.400 --> 00:36:08.400 >> Motion carries. 00:36:08.400 --> 00:36:11.160 Okay, assistant city manager. 00:36:11.160 --> 00:36:14.840 >> Yes, good evening, members of the board. 00:36:14.840 --> 00:36:20.680 In your packet, we had provided you the contracted rates that Mr. Vincent just mentioned. 00:36:20.680 --> 00:36:24.640 The reason we included in the packet is because they had gone to council because of just the 00:36:24.640 --> 00:36:30.920 pending issues that these other entities were needing to get those contracts established. 00:36:30.920 --> 00:36:39.760 So we needed to go ahead, and so we wanted to put that in the packet not for your consideration 00:36:39.760 --> 00:36:41.840 but mostly just for your information. 00:36:41.840 --> 00:36:46.720 And then secondly, in your future agenda items, you had noticed that there was a comprehensive 00:36:46.720 --> 00:36:49.400 solid waste management plan that was supposed to be presented tonight. 00:36:49.400 --> 00:36:50.700 Obviously, that has not happened. 00:36:50.700 --> 00:36:55.960 That will be coming to you on the 11th of November to the PUB. 00:36:55.960 --> 00:37:00.080 So outside of that, that's all I have to report. 00:37:00.080 --> 00:37:05.360 >> I have a question regarding the third attachment. 00:37:05.360 --> 00:37:11.160 We had a Denton Energy Center update scheduled for October. 00:37:11.160 --> 00:37:18.960 Are we likely-- is there a revised date when we're likely to get that? 00:37:18.960 --> 00:37:29.840 >> Good evening, David Gaines, director of finance. 00:37:29.840 --> 00:37:36.480 Our plan would be to bring the fiscal year in through September deck report at the-- 00:37:36.480 --> 00:37:40.920 hopefully the next PUB meeting so you'll get-- we try to bring those to you at least at a 00:37:40.920 --> 00:37:43.560 quarterly basis so you can get a good recap. 00:37:43.560 --> 00:37:47.440 So at the end of the fiscal year, sometimes it can take a little bit longer just trying 00:37:47.440 --> 00:37:51.520 to close the books out, but hopefully at either the next meeting or the following one, we'll 00:37:51.520 --> 00:37:53.200 have that September report ready. 00:37:53.200 --> 00:37:54.200 >> OK. 00:37:54.200 --> 00:37:59.080 So does the June 30th report, has that all previously been distributed to this group? 00:37:59.080 --> 00:38:00.080 >> Correct. 00:38:00.080 --> 00:38:01.880 That was distributed previously, I believe. 00:38:01.880 --> 00:38:03.960 >> Would you mind emailing that to the new members? 00:38:03.960 --> 00:38:04.960 >> Sure. 00:38:04.960 --> 00:38:08.600 And it's out-- we have it on the website as well, but make sure that the website's updated 00:38:08.600 --> 00:38:09.960 and then we can send that out to you. 00:38:09.960 --> 00:38:10.960 >> OK. 00:38:10.960 --> 00:38:11.960 Thanks. 00:38:11.960 --> 00:38:12.960 >> Yeah, we'll make sure we get-- the whole board gets it. 00:38:12.960 --> 00:38:13.960 >> OK. 00:38:13.960 --> 00:38:14.960 Yeah. 00:38:14.960 --> 00:38:15.960 All right. 00:38:15.960 --> 00:38:16.960 Thank you. 00:38:16.960 --> 00:38:22.840 >> And then I have a question and I think maybe Barbara was unclear too. 00:38:22.840 --> 00:38:28.120 We have that we talked about on October 14th, the changing of the meetings. 00:38:28.120 --> 00:38:29.120 Did-- 00:38:29.120 --> 00:38:37.320 >> Well, actually what we covered-- the request was to just bring forward the metrics on the 00:38:37.320 --> 00:38:38.320 viewership. 00:38:38.320 --> 00:38:39.320 >> Right. 00:38:39.320 --> 00:38:42.160 >> So the item was just posted for the metric viewership. 00:38:42.160 --> 00:38:43.160 >> OK. 00:38:43.160 --> 00:38:46.560 >> There was no discussion from the board as far as changing the timeframes. 00:38:46.560 --> 00:38:50.680 If that's something that you all would like to discuss at a future meeting, we'd be happy 00:38:50.680 --> 00:38:54.880 to bring that information forward, but we just reported based on just the metrics of 00:38:54.880 --> 00:38:58.360 the viewership based on the request from the board. 00:38:58.360 --> 00:39:02.440 >> Go ahead, Barbara. 00:39:02.440 --> 00:39:03.440 >> Could you refresh? 00:39:03.440 --> 00:39:05.720 I'm not sure that I heard. 00:39:05.720 --> 00:39:11.280 What has been the response to the evening meeting? 00:39:11.280 --> 00:39:12.840 >> Response in which way? 00:39:12.840 --> 00:39:14.120 >> Attendance? 00:39:14.120 --> 00:39:20.200 >> Well, I've been keeping sort of an informal tally. 00:39:20.200 --> 00:39:27.440 Most of the folks that you hear see here tonight is staff, zero members of the public. 00:39:27.440 --> 00:39:35.200 Last probably six, seven months, again, informal tally, if there's been more than one or two 00:39:35.200 --> 00:39:38.520 members of the public, it's been that. 00:39:38.520 --> 00:39:42.360 Usually it's zeros, mostly staff members or consultants that are here to answer questions 00:39:42.360 --> 00:39:49.120 of the board and be here that just has witnesses or subject matter experts regarding their 00:39:49.120 --> 00:39:51.480 respective items. 00:39:51.480 --> 00:39:56.160 >> And the public has the opportunity to view it live or video of the meeting? 00:39:56.160 --> 00:39:57.160 >> Yes, ma'am. 00:39:57.160 --> 00:40:00.960 That was the whole premise of being able to provide that. 00:40:00.960 --> 00:40:10.040 We stream it live through the app, along through television, and then it's also recorded and 00:40:10.040 --> 00:40:17.160 folks can watch it on demand and be able to review the item in an index fashion so they 00:40:17.160 --> 00:40:21.060 can go straight to that item as opposed to having to fast-forward through a number of 00:40:21.060 --> 00:40:23.800 items on that respective agenda. 00:40:23.800 --> 00:40:26.600 >> So what is the fee, oh, go ahead. 00:40:26.600 --> 00:40:32.800 >> Is there a, have you calculated what it costs in staff overtime to be here in the 00:40:32.800 --> 00:40:33.800 evenings? 00:40:33.800 --> 00:40:38.600 >> Well, most of the staff here are salaried, so there's no overtime, it's just other duties 00:40:38.600 --> 00:40:39.600 as a sign. 00:40:39.600 --> 00:40:42.600 >> I think you answered that question. 00:40:42.600 --> 00:40:47.120 >> So, but again, not to debate the item on here tonight, but we can certainly bring back 00:40:47.120 --> 00:40:52.920 a report of kind of, just provide a little bit more information to the board, either 00:40:52.920 --> 00:40:56.240 at the next meeting or the first meeting in December, because there won't be a second 00:40:56.240 --> 00:40:57.240 meeting in November. 00:40:57.240 --> 00:40:59.080 We'd be happy to do that. 00:40:59.080 --> 00:41:05.880 I believe this may be the last evening meeting of the calendar year, so just because we're 00:41:05.880 --> 00:41:07.320 up against November now. 00:41:07.320 --> 00:41:10.440 So there's not a second meeting in November, there's not a second meeting in December, 00:41:10.440 --> 00:41:15.200 so be happy to bring information to the board, just kind of where we started and where we've 00:41:15.200 --> 00:41:20.760 ended up, and it's your determination how you would like to handle these meetings going 00:41:20.760 --> 00:41:21.760 forward. 00:41:21.760 --> 00:41:22.760 >> And did you have a question, Ed? 00:41:22.760 --> 00:41:29.600 >> Yes, I just wanted to know, do I have to formally put my request, the gentleman from 00:41:29.600 --> 00:41:34.360 DME said about, he's going to provide a report on the creosote, do I have to formally make 00:41:34.360 --> 00:41:36.080 that under new business? 00:41:36.080 --> 00:41:38.600 >> That would be preferred under concluding August. 00:41:38.600 --> 00:41:40.120 >> Okay, then that's what I've done. 00:41:40.120 --> 00:41:41.120 >> So, okay. 00:41:41.120 --> 00:41:42.120 >> Thank you. 00:41:42.120 --> 00:41:46.400 >> And I think I heard you seek input. 00:41:46.400 --> 00:41:49.760 I would assume the chairman is the person who schedules meetings. 00:41:49.760 --> 00:41:54.600 For my preference, I have a slight preference for the morning meetings, but I'm happy to 00:41:54.600 --> 00:41:56.920 go with the consensus of everyone else. 00:41:56.920 --> 00:41:59.760 >> So is this an item the board would like to have formally? 00:41:59.760 --> 00:42:00.760 >> Yes. 00:42:00.760 --> 00:42:01.760 >> Discussions on, okay. 00:42:01.760 --> 00:42:03.800 So please add that to the future agenda. 00:42:03.800 --> 00:42:07.880 >> So just to discuss evening meetings or meetings? 00:42:07.880 --> 00:42:09.960 >> Changing it to having all morning meetings. 00:42:09.960 --> 00:42:10.960 >> All mornings, okay. 00:42:10.960 --> 00:42:11.960 We can do that. 00:42:11.960 --> 00:42:18.120 >> But just a point of order, is that not a decision for the chairperson to make and 00:42:18.120 --> 00:42:23.520 surely this isn't the open records for when to meet coming a month in advance? 00:42:23.520 --> 00:42:32.040 >> Well, what we did as a courtesy to a previous board member, we reviewed the agenda items 00:42:32.040 --> 00:42:39.160 and at the request of the board member to mix up the meeting times. 00:42:39.160 --> 00:42:43.120 And so the consensus of the committee, there wasn't a formal action, but just consensus 00:42:43.120 --> 00:42:49.200 of the board at the time was to have a blend of evening and morning meetings. 00:42:49.200 --> 00:42:54.160 And so that's the practice we've been going on for the last probably 16 to 18 months. 00:42:54.160 --> 00:42:56.920 >> Okay, and that member is no longer a member of this board? 00:42:56.920 --> 00:42:57.920 >> That's correct. 00:42:57.920 --> 00:42:58.920 >> Okay. 00:42:58.920 --> 00:43:02.600 >> But we can certainly bring all that information back to you at a future meeting. 00:43:02.600 --> 00:43:05.440 So again, just concerned about staying on posting. 00:43:05.440 --> 00:43:10.720 >> Well, it's been a fairly good experiment to see, you know, if there is an interest. 00:43:10.720 --> 00:43:19.480 If there's an interest is one thing, but if no interest has been shown. 00:43:19.480 --> 00:43:24.800 >> So was that concluding items or now we're in concluding items? 00:43:24.800 --> 00:43:29.080 So any board member wish another item be placed on the agenda? 00:43:29.080 --> 00:43:31.060 All right. 00:43:31.060 --> 00:43:33.080 Do we have a motion to adjourn then? 00:43:33.080 --> 00:43:34.080 >> So moved. 00:43:34.080 --> 00:43:35.080 >> Second. 00:43:35.080 --> 00:43:36.480 - All right, we're adjourned.