1 00:00:00,000 --> 00:00:14,580 >> It's 6 o'clock and we do have a quorum, so let's call to order the Public Utilities Board Meeting of October 28th, 2019. 2 00:00:14,580 --> 00:00:18,520 The first item is a work session, receive a report, and hold a discussion, and 3 00:00:18,520 --> 00:00:23,560 give staff direction regarding proposed residential solid waste rate decreases. 4 00:00:23,560 --> 00:00:28,720 >> Good afternoon to the members, Chair, Nick Vincent, the city's budget manager. 5 00:00:28,720 --> 00:00:33,400 We're walking you through the proposed 19-20 residential rate decrease. 6 00:00:33,400 --> 00:00:36,160 Feel free to stop me throughout the presentation if you have any questions. 7 00:00:36,160 --> 00:00:40,400 I'm a little bit stomped up, if you can't understand me, just ask me again and I'll repeat what I said. 8 00:00:40,400 --> 00:00:41,680 I'll pull up the presentation here. 9 00:00:41,680 --> 00:00:48,960 So real quick, a recap on August 26th, staff did present a solid waste, 10 00:00:48,960 --> 00:00:55,080 some preliminary waste volume and rate agreements coming into the city and landfill facility. 11 00:00:55,080 --> 00:00:59,320 We did get permission from the PUB to continue negotiation with these companies and 12 00:00:59,320 --> 00:01:01,880 proceed to city council actually for approval. 13 00:01:01,880 --> 00:01:05,200 So here shortly I'll review these with you as a high level recap. 14 00:01:05,200 --> 00:01:07,480 If you have any questions, please stop me, I'd be happy to answer them. 15 00:01:07,480 --> 00:01:14,120 So as I had said, we do have five of the six waste agreements currently approved. 16 00:01:14,120 --> 00:01:16,240 I'll review those with you on the next slide. 17 00:01:16,240 --> 00:01:19,880 These agreements do increase the transparency of the volume and 18 00:01:19,880 --> 00:01:24,320 the rates between these haulers in the city of Nitton, and we'll go over those shortly. 19 00:01:24,320 --> 00:01:29,040 We are looking, these agreements do decrease the subsidization from residential and 20 00:01:29,040 --> 00:01:30,800 commercial to the landfill. 21 00:01:30,800 --> 00:01:34,040 So actually in front of you today, we have a decrease of residential customers and 22 00:01:34,040 --> 00:01:36,280 as a separate item, we have a decrease of commercial customers. 23 00:01:36,280 --> 00:01:39,360 As I said, residential decrease. 24 00:01:39,360 --> 00:01:46,000 So on August 26th, five of these contracted waste agreements were presented to PUB. 25 00:01:46,000 --> 00:01:49,280 Since then, one additional municipality has come forward to the city, 26 00:01:49,280 --> 00:01:50,640 want to contract with the city. 27 00:01:51,800 --> 00:01:55,720 You can see five of these agreements are currently approved by city council. 28 00:01:55,720 --> 00:01:59,480 The ones listed A through E which are in green have gone to city council for 29 00:01:59,480 --> 00:02:02,320 approval and currently have contracts. 30 00:02:02,320 --> 00:02:05,360 And the city of Little Lamb is going forward to city council November 5th for 31 00:02:05,360 --> 00:02:06,160 consideration. 32 00:02:06,160 --> 00:02:10,040 If it's approved by city council, it will be in effect also. 33 00:02:10,040 --> 00:02:12,920 So what I'll do is I'll walk you through this table from left to right. 34 00:02:12,920 --> 00:02:17,160 And you can see the 18, 19 tons that are currently coming in the landfill. 35 00:02:17,160 --> 00:02:20,040 We currently have about 105,000 tons, you can set number here. 36 00:02:21,880 --> 00:02:23,080 With the agreements in place, 37 00:02:23,080 --> 00:02:27,640 this is an additional 80,400 tons coming into the facility. 38 00:02:27,640 --> 00:02:30,600 So it would bring that total to about 185,000. 39 00:02:30,600 --> 00:02:32,600 You can see some people when we reach back to them and 40 00:02:32,600 --> 00:02:35,360 we continue the negotiations, they increase their tonnage coming into 41 00:02:35,360 --> 00:02:36,840 the facility. 42 00:02:36,840 --> 00:02:38,920 Some people stayed about the same like Little Lamb. 43 00:02:38,920 --> 00:02:43,760 Currently, without the contracts, these waste haulers were paying these rates, 44 00:02:43,760 --> 00:02:46,760 as you can see here in the 18, 19 column. 45 00:02:46,760 --> 00:02:50,400 Under the agreements that are in place now, are soon will be in place. 46 00:02:50,400 --> 00:02:54,080 And you can see the new rates outlined in the agreements. 47 00:02:54,080 --> 00:02:56,200 For instance, you can see waste connections. 48 00:02:56,200 --> 00:03:02,320 They're currently in a rate agreement for 29.50, I'm sorry, frontier waste. 49 00:03:02,320 --> 00:03:07,520 The current 18, 19 revenue you can see coming into the facility is 2.7 million. 50 00:03:07,520 --> 00:03:09,880 With the agreements in place with the increased waste volume, 51 00:03:09,880 --> 00:03:12,280 it would take the revenue to 5.2 million. 52 00:03:12,280 --> 00:03:14,800 So it is an increase of about 2.5. 53 00:03:14,800 --> 00:03:18,240 This 2.5 does go directly to decrease the subsidization for 54 00:03:18,240 --> 00:03:20,040 residential and commercial customers. 55 00:03:20,040 --> 00:03:24,000 So we are enabling to go back to those divisions and give some rate relief. 56 00:03:24,000 --> 00:03:29,160 And then in the last column out here, you can actually see how many years the 57 00:03:29,160 --> 00:03:32,000 contractors hauling into the facility have been coming in. 58 00:03:32,000 --> 00:03:35,480 So for instance, frontier waste has been coming in a year with waste 59 00:03:35,480 --> 00:03:38,200 connections coming in about 12 years. 60 00:03:38,200 --> 00:03:43,000 >> Question, the additional tonnage there amounts to, if I read your information 61 00:03:43,000 --> 00:03:47,960 right, between three and five months shorter life for the facility. 62 00:03:47,960 --> 00:03:49,320 >> Actually, I've got that note right here. 63 00:03:49,320 --> 00:03:53,640 So with the increased tonnage coming into the facility, it'd be 90 to 150 days of life. 64 00:03:53,640 --> 00:03:55,240 So about three months, that's correct. 65 00:03:55,240 --> 00:03:59,880 >> And what is the current life of the landfill? 66 00:03:59,880 --> 00:04:01,440 >> Let me ask Brian Burner to come up. 67 00:04:01,440 --> 00:04:05,920 We do have a contract, a landfill permit amendment still pending with the state. 68 00:04:05,920 --> 00:04:07,160 So he'll speak to that really quick. 69 00:04:07,160 --> 00:04:07,660 >> Thanks. 70 00:04:07,660 --> 00:04:14,480 >> Good morning, excuse me, good afternoon, it's been a long day. 71 00:04:14,480 --> 00:04:16,160 Good afternoon, Madam Chair, members of the committee. 72 00:04:16,160 --> 00:04:16,960 My name's Brian Burner. 73 00:04:16,960 --> 00:04:19,440 I'm Director of Solid Waste for the City of Denton. 74 00:04:19,440 --> 00:04:24,840 I believe your question was how long is our landfill currently permitted for? 75 00:04:24,840 --> 00:04:30,160 Based on our current estimates, we have about 17 years remaining in the existing 76 00:04:30,160 --> 00:04:35,600 permitted life, and that's exclusive of any potential 77 00:04:35,600 --> 00:04:41,680 expansion that is currently under consideration down at the state. 78 00:04:41,680 --> 00:04:46,600 If our compaction gets better, that could actually increase slightly. 79 00:04:46,600 --> 00:04:47,400 Okay? 80 00:04:47,400 --> 00:04:47,900 >> Thank you. 81 00:04:47,900 --> 00:04:48,400 >> Thank you. 82 00:04:48,400 --> 00:04:52,800 >> Is there any more questions in this slide? 83 00:04:52,800 --> 00:04:55,360 We'll move on to the decrease for residential customers. 84 00:04:55,360 --> 00:04:58,680 Okay. 85 00:04:58,680 --> 00:05:02,240 So currently we are proposing to decrease the monthly collection rate for 86 00:05:02,240 --> 00:05:03,240 residential customers. 87 00:05:03,240 --> 00:05:06,240 There are two types of carts that customers have to choose from, 88 00:05:06,240 --> 00:05:08,320 from getting refuse and recycling service. 89 00:05:08,320 --> 00:05:11,480 The first being a large cart, the rate is 29.26. 90 00:05:11,480 --> 00:05:14,680 A medium cart, the current rate is 24.51. 91 00:05:14,680 --> 00:05:17,960 And that is for recycling cart and a refuse cart. 92 00:05:17,960 --> 00:05:21,280 Moving forward, we are proposing to decrease this rate by $3 a piece, so 93 00:05:21,280 --> 00:05:26,760 the large cart would go 26.26, and the small cart would go to 21.51. 94 00:05:26,760 --> 00:05:35,120 >> And when are you proposing that that starts? 95 00:05:35,120 --> 00:05:37,880 >> This would actually schedule to go to city council November 5th. 96 00:05:37,880 --> 00:05:41,320 So if the council was to approve it on November 5th, it would be effective then. 97 00:05:41,320 --> 00:05:42,560 >> Okay. >> That's correct. 98 00:05:42,560 --> 00:05:45,520 >> How long has the current rate structure been in place for 99 00:05:45,520 --> 00:05:46,680 residential city of Denton? 100 00:05:46,680 --> 00:05:52,120 >> The current rates that are in front of you today, the 29.26 and 24.51. 101 00:05:52,120 --> 00:05:55,920 So the ordinance was actually adopted September 17th by city council. 102 00:05:55,920 --> 00:05:58,520 It was effective October 1st. 103 00:05:58,520 --> 00:06:02,120 So these rates that you see in front of you today were effective October 1st. 104 00:06:02,120 --> 00:06:05,400 We did do a couple years ago a residential rate decrease for 105 00:06:05,400 --> 00:06:07,960 residential customers of 12%. 106 00:06:07,960 --> 00:06:10,840 I think that was in fiscal year 17. 107 00:06:10,840 --> 00:06:16,600 So since that point of decrease at 12%, we have been at the 29.26 and the 24.51. 108 00:06:16,600 --> 00:06:20,160 So for a year and a half, the rates have been the same, that's correct. 109 00:06:20,160 --> 00:06:23,000 And one other thing I want to note, so it's for approval for 110 00:06:23,000 --> 00:06:24,160 city council November 5th. 111 00:06:24,160 --> 00:06:26,960 It's actually on your agenda tonight for individual consideration. 112 00:06:26,960 --> 00:06:29,640 So if you approve it and city council approves it on November 5th, 113 00:06:29,640 --> 00:06:30,720 it would go into effect then. 114 00:06:30,720 --> 00:06:38,280 >> Thank you, any other questions? 115 00:06:38,280 --> 00:06:42,640 All right, then the next one is receive a report, hold a discussion, and 116 00:06:42,640 --> 00:06:46,560 give staff direction regarding proposed commercial solid waste rate decreases. 117 00:06:46,560 --> 00:06:50,560 >> Good afternoon again, Nick Vincent, city's budget manager. 118 00:06:50,560 --> 00:06:54,240 I'll walk you through the proposed commercial rate decrease really quick. 119 00:06:54,240 --> 00:06:58,400 As I said before, these contracts as significant revenue source for 120 00:06:58,400 --> 00:07:01,560 the solid waste department, it does set volume limits with these different 121 00:07:01,560 --> 00:07:03,240 haulers into the facility. 122 00:07:03,240 --> 00:07:06,680 It does allow us to increase the transparency of the agreements we have out 123 00:07:06,680 --> 00:07:08,960 there with the different companies. 124 00:07:08,960 --> 00:07:11,400 It also is reducing the residential commercial subsidization, 125 00:07:11,400 --> 00:07:12,240 as I mentioned before. 126 00:07:12,240 --> 00:07:16,000 So we reviewed this chart really quick, so 127 00:07:16,000 --> 00:07:21,840 it's an 80,400 additional tons coming into the facility, about $2.5 million in revenue. 128 00:07:21,840 --> 00:07:27,720 Commercial rate changes, there's a little bit more information on this than 129 00:07:27,720 --> 00:07:29,480 residential, I'll walk you through it. 130 00:07:29,480 --> 00:07:32,880 So we are proposing to make rate adjustments to side load refuse customers and 131 00:07:32,880 --> 00:07:34,640 front load recycling customers. 132 00:07:34,640 --> 00:07:37,760 I'll walk you through both of them and what the rate adjustments will do. 133 00:07:37,760 --> 00:07:41,600 So the first one of the side load refuse rates you can see here on the first table. 134 00:07:41,600 --> 00:07:43,680 And the current rates are on the white. 135 00:07:43,680 --> 00:07:48,320 For instance, a three cubic yard container going one time a week is 104.64. 136 00:07:48,320 --> 00:07:51,280 We are proposing that rate to go to 74.16. 137 00:07:51,280 --> 00:07:54,680 What this does, this aligns the side load refuse rates with the front load refuse 138 00:07:54,680 --> 00:07:58,000 rates, so we'll have one clearly identifiable set of rates for 139 00:07:58,000 --> 00:08:01,600 refuse commercial service, or commercial side load, or front load service. 140 00:08:01,600 --> 00:08:02,240 >> Excuse me. 141 00:08:02,240 --> 00:08:02,760 >> Yes, sir. 142 00:08:02,760 --> 00:08:09,520 >> Could you define for me the difference between front load and is it side load? 143 00:08:09,520 --> 00:08:10,160 >> Side load? 144 00:08:10,160 --> 00:08:10,920 >> Yeah. 145 00:08:10,920 --> 00:08:11,520 >> I'd be happy to. 146 00:08:11,520 --> 00:08:15,720 So in the community driving around, you may have seen several, well, 147 00:08:15,720 --> 00:08:17,360 different establishment restaurants, for instance. 148 00:08:17,360 --> 00:08:20,680 A front load truck would actually stab the container from the front and 149 00:08:20,680 --> 00:08:21,360 then tip it up. 150 00:08:21,360 --> 00:08:24,240 A side load container would actually approach the container from the side and 151 00:08:24,240 --> 00:08:25,400 pick it up on the side. 152 00:08:25,400 --> 00:08:28,480 So sometimes you see the side load containers on the side of the streets. 153 00:08:28,480 --> 00:08:29,600 Those are your side load containers. 154 00:08:29,600 --> 00:08:35,400 >> And one other question, is this extra garbage that's coming in, 155 00:08:35,400 --> 00:08:39,320 has it, have recyclables already been taken out of it? 156 00:08:39,320 --> 00:08:45,960 >> For point of clarification, are you talking about the additional tonnages that 157 00:08:45,960 --> 00:08:47,240 are coming in from different homes? 158 00:08:47,240 --> 00:08:49,800 >> Yeah, from those contracted carriers. 159 00:08:49,800 --> 00:08:53,240 >> For those, from what we understand from those that are servicing residential 160 00:08:53,240 --> 00:08:57,920 communities, they do have resident, or they do have residential recycling 161 00:08:57,920 --> 00:08:59,840 programs in place. 162 00:08:59,840 --> 00:09:03,880 However, there are some areas that, like in the city of Denton, 163 00:09:03,880 --> 00:09:06,520 we have residents that choose not to recycle. 164 00:09:06,520 --> 00:09:10,920 And some of the rural customers, they are not offered a recycling program either. 165 00:09:10,920 --> 00:09:16,040 So a majority of the residential that is coming in through the new contracts we 166 00:09:16,040 --> 00:09:20,720 feel is being removed and taken to the appropriate MRF for processing. 167 00:09:20,720 --> 00:09:25,800 >> Is there any way in the future to encourage communities that are not 168 00:09:25,800 --> 00:09:29,680 recycling, but whose waste we are taking to encourage? 169 00:09:29,680 --> 00:09:32,760 >> Those are discussions we can have, and I think in the future, in a couple of 170 00:09:32,760 --> 00:09:34,840 weeks, we'll be talking about a comprehensive solid waste management 171 00:09:34,840 --> 00:09:36,440 strategy for the city of Denton. 172 00:09:36,440 --> 00:09:41,360 And part of that, I think, we'll, again, not trying to telegraph anything, but 173 00:09:41,360 --> 00:09:46,120 part of it will be how we outreach into the community, not only within the city 174 00:09:46,120 --> 00:09:50,240 limits of Denton, but also as we become a major player in the county as far as 175 00:09:50,240 --> 00:09:58,240 solid waste management, how we help bring other communities to that point. 176 00:09:58,240 --> 00:10:02,000 >> Yeah, I think that would be a good thing for us to do to encourage that, thanks. 177 00:10:02,000 --> 00:10:03,680 >> I think that's a discussion for a couple more weeks. 178 00:10:03,680 --> 00:10:04,480 >> Great, thanks. >> Thank you. 179 00:10:04,480 --> 00:10:10,160 >> Okay, and then the bottom table really quick. 180 00:10:10,160 --> 00:10:12,840 I want to review with you is the front load recycling service. 181 00:10:12,840 --> 00:10:17,720 We are recommending that we do rate decreases for these customers. 182 00:10:17,720 --> 00:10:24,020 So currently, you can see a four cubic yard container going on one time a week is 98.88. 183 00:10:24,020 --> 00:10:27,320 We are proposing that to go to 8504. 184 00:10:27,320 --> 00:10:31,160 What this does is puts the rates about 14% below refuse, 185 00:10:31,160 --> 00:10:35,800 which is actually associated with the refuse component of those rates. 186 00:10:35,800 --> 00:10:39,640 So for instance, on the top table, these rates from a cost of service standpoint 187 00:10:39,640 --> 00:10:43,080 have a refuse component built in because that waste is actually going to the landfill 188 00:10:43,080 --> 00:10:44,040 facility. 189 00:10:44,040 --> 00:10:46,880 Since recyclings are being diverted, we've actually removed that component of 190 00:10:46,880 --> 00:10:49,480 the rate, which counts about 14%. 191 00:10:49,480 --> 00:10:52,880 So we are recommending the rates to be about 14% below refuse. 192 00:10:52,880 --> 00:10:56,360 >> So that will make it an incentive for commercial customers to start recycling. 193 00:10:56,360 --> 00:10:58,640 >> Yes, ma'am, that is the thought process behind it. 194 00:10:58,640 --> 00:11:02,960 >> Thank you for doing that, okay. 195 00:11:02,960 --> 00:11:06,920 >> With no other questions on commercial, that concludes the commercial presentation. 196 00:11:06,920 --> 00:11:07,720 >> Any other questions? 197 00:11:07,720 --> 00:11:10,160 >> I have one question. 198 00:11:10,160 --> 00:11:10,680 >> Yes, sir? 199 00:11:10,680 --> 00:11:15,120 >> You talked about the residential customers subsidizing or 200 00:11:15,120 --> 00:11:17,240 subsidizing less. 201 00:11:17,240 --> 00:11:22,200 Does that mean that the commercial operation is operated at a loss, or 202 00:11:22,200 --> 00:11:24,360 has historically been operating at a loss? 203 00:11:24,360 --> 00:11:29,760 Or does that mean that the residential has simply been more profitable than the commercial? 204 00:11:29,760 --> 00:11:35,320 >> So in cost of service, right now, the landfill's actually operating at a loss 205 00:11:35,320 --> 00:11:38,360 from a cost of service standpoint, and a lot of it has to do with some strain of 206 00:11:38,360 --> 00:11:42,920 debt service that we have with programs that were canceled a couple years ago. 207 00:11:42,920 --> 00:11:45,000 Example would be landfill mining. 208 00:11:45,000 --> 00:11:46,720 We bought some equipment with that. 209 00:11:46,720 --> 00:11:48,600 That will be paid for here in the next two or three years. 210 00:11:48,600 --> 00:11:53,760 So it essentially improves the landfill's position, but to answer your question, 211 00:11:53,760 --> 00:11:57,720 commercial would actually be a little bit over recovering. 212 00:11:57,720 --> 00:12:00,520 This actually is a step in the right direction to that cost recovery for 213 00:12:00,520 --> 00:12:01,800 commercial customers. 214 00:12:01,800 --> 00:12:05,280 Landfills under recovering, and then, yeah, 215 00:12:05,280 --> 00:12:07,560 I hope that answers your question for landfill and commercial. 216 00:12:07,560 --> 00:12:10,760 Does that answer your question, that landfills? 217 00:12:10,760 --> 00:12:15,800 >> Over recovering, you're saying, what I would call operating profitably? 218 00:12:15,800 --> 00:12:16,560 >> That's correct, yep. 219 00:12:16,560 --> 00:12:19,080 So commercial's operating profitably. 220 00:12:19,080 --> 00:12:24,360 Landfills a little bit under recovering, so not operating profitably currently. 221 00:12:24,360 --> 00:12:29,680 As this additional revenue comes in, and as that debt falls off in the future, 222 00:12:29,680 --> 00:12:32,080 it's very possible landfill could be breakeven also. 223 00:12:32,080 --> 00:12:34,960 >> Great, and where would be the best place for me to find those numbers? 224 00:12:34,960 --> 00:12:38,280 >> The over and under recovery of each? 225 00:12:38,280 --> 00:12:39,640 I can provide it to you. 226 00:12:39,640 --> 00:12:42,720 >> Okay, thanks. >> Absolutely. 227 00:12:42,720 --> 00:12:45,220 >> That's all. 228 00:12:45,220 --> 00:12:48,280 >> All right, then we'll move on to the consent agenda. 229 00:12:48,280 --> 00:12:50,920 We have items A through E. 230 00:12:50,920 --> 00:12:53,760 Does a board member wish to pull any of those items? 231 00:12:53,760 --> 00:12:57,520 >> I'd like to pull A. 232 00:12:57,520 --> 00:12:58,020 >> Okay, A. 233 00:12:58,020 --> 00:13:03,120 >> C is Charlie, and D is in delta. 234 00:13:03,120 --> 00:13:04,920 >> All right. 235 00:13:04,920 --> 00:13:08,240 >> And I'd like to pull B as in boy. 236 00:13:08,240 --> 00:13:09,680 >> Okay. 237 00:13:09,680 --> 00:13:10,520 Do I hear E? 238 00:13:10,520 --> 00:13:13,840 >> Move approval for item E. 239 00:13:13,840 --> 00:13:14,880 >> I'll second. 240 00:13:14,880 --> 00:13:16,200 >> All in favor say aye. 241 00:13:16,200 --> 00:13:18,200 >> Aye. >> Opposed? 242 00:13:18,200 --> 00:13:18,760 Carries. 243 00:13:18,760 --> 00:13:20,120 All right, item A. 244 00:13:20,120 --> 00:13:35,600 >> Good evening board chair, board members. 245 00:13:35,600 --> 00:13:36,840 My name is Jim Jenks. 246 00:13:36,840 --> 00:13:39,160 I'm with the city's capital projects department. 247 00:13:39,160 --> 00:13:43,480 I'm the project manager on the go drive drainage phase two project. 248 00:13:43,480 --> 00:13:46,320 Be happy to answer any questions that you have on the change order item. 249 00:13:46,320 --> 00:13:50,800 >> I believe you didn't have a question, or you do have a question? 250 00:13:50,800 --> 00:13:55,440 >> No, I just wanted to give him an opportunity to leave the room. 251 00:13:55,440 --> 00:13:56,560 >> Okay. >> Mr. Cheek. 252 00:13:56,560 --> 00:14:00,280 >> Sure, sure, understood, understood. 253 00:14:00,280 --> 00:14:02,080 >> All right, do we have a motion to approve? 254 00:14:02,080 --> 00:14:04,200 >> Move approval. 255 00:14:04,200 --> 00:14:05,240 >> I'll second. 256 00:14:05,240 --> 00:14:06,680 >> All in favor say aye. 257 00:14:06,680 --> 00:14:07,920 >> Aye. 258 00:14:07,920 --> 00:14:09,000 >> Carries. 259 00:14:09,000 --> 00:14:10,760 Okay, item B. 260 00:14:10,760 --> 00:14:34,400 >> Good evening, Ricky, thanks for the manager for energy delivery. 261 00:14:34,400 --> 00:14:36,640 Be happy to answer any questions. 262 00:14:36,640 --> 00:14:41,400 I do have a short presentation if you'd like to see that related to the pole inspection. 263 00:14:41,400 --> 00:14:42,360 Any preference? 264 00:14:42,360 --> 00:14:43,200 >> I'd like to see it. 265 00:14:43,200 --> 00:14:43,720 >> Okay. 266 00:14:43,720 --> 00:15:03,000 This item is a pole inspection service that we are looking for our wooden poles here in the city of Denton. 267 00:15:03,000 --> 00:15:08,600 The purpose of that is to reveal any hazard or danger poles that we have across our system. 268 00:15:08,600 --> 00:15:13,160 And to find any poles that are not dangerous, but have some early signs of decay, and 269 00:15:13,160 --> 00:15:17,800 is there any type of preventive corrective treatment we can do to help lengthen and extend the life of those. 270 00:15:17,800 --> 00:15:24,400 We definitely don't want the poles to fall on any type of public vehicles or any of the public. 271 00:15:24,400 --> 00:15:26,400 And so this is one of the reasons that we do that. 272 00:15:26,400 --> 00:15:31,880 The background, there's parts of the United States, they break it into different decay zones. 273 00:15:31,880 --> 00:15:38,560 As far as the amount of moisture and humidity and type of items, we're in the decay severity zone number three. 274 00:15:38,560 --> 00:15:43,560 You might notice here in Denton where we're at, we're really the middle part of the country. 275 00:15:43,560 --> 00:15:48,080 We do have some wet items from the Gulf Coast that comes in with all the moisture. 276 00:15:48,080 --> 00:15:53,960 We're in the same type of zone as California because of the Pacific moisture that they have. 277 00:15:53,960 --> 00:15:57,280 If you notice here in Florida, on the southeast side, there's zone five. 278 00:15:57,280 --> 00:16:02,120 They actually get the Atlantic and the Gulf moisture, so they have a little more decay down there. 279 00:16:02,120 --> 00:16:08,040 We did a previous formal pole inspection back in 2007. 280 00:16:08,040 --> 00:16:10,720 And they recommend we do these about every decade or so. 281 00:16:10,720 --> 00:16:21,000 We have about 100 square miles, 17,000 poles in our system, so our 55,000 customers. 282 00:16:21,000 --> 00:16:25,040 12,000 of those 17,000 poles are wood poles. 283 00:16:25,040 --> 00:16:30,480 Some of them have been out there for an extended period, nearly 60 years in some cases. 284 00:16:30,480 --> 00:16:36,240 And so we depreciate them over a 30 year life schedule, so we've definitely got good use out of those wood poles. 285 00:16:36,240 --> 00:16:40,000 We are 42% overhead and 58% underground. 286 00:16:40,000 --> 00:16:44,920 This is some pictures of some typical decay in poles. 287 00:16:44,920 --> 00:16:48,440 Normally when poles decay, they'll break over here at the ground level. 288 00:16:48,440 --> 00:16:52,720 That's because of all the water, the rain, the sprinkler systems. 289 00:16:52,720 --> 00:16:57,960 In a grassy area, you'll have fertilizers and other types of nitrogen oxygen moisture 290 00:16:57,960 --> 00:17:01,280 that will cause that wood to get fungus and start to decay. 291 00:17:01,280 --> 00:17:07,480 The outer portion of the pole usually will end up with some type of a shell rot. 292 00:17:07,480 --> 00:17:11,440 That in itself doesn't mean the integrity of the pole is greatly compromised. 293 00:17:11,440 --> 00:17:18,680 But once you have inner decay within the pole, like this shows a picture of a guy's arm with a whole fist sticking in the pole. 294 00:17:18,680 --> 00:17:23,000 It's prone to failure, and when they break, they typically look like that. 295 00:17:23,000 --> 00:17:28,320 There's a couple methods that these pole companies will utilize. 296 00:17:28,320 --> 00:17:32,240 The visual inspection, they'll come and look at it to see how does it look visually. 297 00:17:32,240 --> 00:17:35,320 They'll do the sounding method, which is a hammer test. 298 00:17:35,320 --> 00:17:42,320 You'll see, come around right above the ground line with a big old hammer, they'll hit it hard and they'll listen to the pole. 299 00:17:42,320 --> 00:17:49,720 If you have a lot of decay in the inner part of the pole, you'll hear a completely different sound than you will if it's a strong pole. 300 00:17:49,720 --> 00:17:54,040 If it sounds like it's suspect, they'll come in and do a drill test called boring. 301 00:17:54,040 --> 00:18:01,000 They'll do a drill test in at the ground level to get to the middle part of the pole, pull it out to see what does the wood look like. 302 00:18:01,000 --> 00:18:09,360 If there are signs of decay, they'll go ahead and excavate down around the pole, go deeper and try to figure out how bad is that decay. 303 00:18:11,600 --> 00:18:18,880 They have some capabilities that they can do minor treatment on poles that have some decay, but it's not very great. 304 00:18:18,880 --> 00:18:24,160 They can put that in, and here's some pictures of them installing that and then putting the treatment around the pole, 305 00:18:24,160 --> 00:18:29,560 right around the ground line where the moisture would penetrate right before they leave the site. 306 00:18:29,560 --> 00:18:39,000 Here's a picture actually here in Denton of, this is one pole that actually did fall, and this happened about 18 months ago at an apartment complex. 307 00:18:39,000 --> 00:18:44,120 You can see the type of damage it did across a citizen's car in the parking lot. 308 00:18:44,120 --> 00:18:49,440 Landed right on top of it, it pulled down the surfaces right off of the roof of the apartment complex. 309 00:18:49,440 --> 00:18:51,640 We really want to try to prevent this from happening. 310 00:18:51,640 --> 00:18:56,040 >> Was that a wind event or it was just, it was- 311 00:18:56,040 --> 00:18:58,560 >> I think it was a nice sunny day when it happened. 312 00:18:58,560 --> 00:18:59,760 >> Great big woodpecker. 313 00:18:59,760 --> 00:19:04,440 >> We had that problem in Minnesota, yeah. 314 00:19:04,440 --> 00:19:07,880 >> So we sent out this RFP to 295 prospective bidders. 315 00:19:07,880 --> 00:19:12,160 We got two proposals back, one was from Texas and one was from Maine. 316 00:19:12,160 --> 00:19:18,000 We recommend awarding to the highest evaluated and the lowest cost bidder, and that is the one from Texas. 317 00:19:18,000 --> 00:19:20,760 So with that, I'm happy to answer any questions you might have. 318 00:19:20,760 --> 00:19:24,240 >> I have some questions. 319 00:19:24,240 --> 00:19:27,120 What are the poles treated with? 320 00:19:27,120 --> 00:19:30,560 >> The poles that we purchased now are treated with creosote. 321 00:19:30,560 --> 00:19:31,720 >> Is that the same as penta? 322 00:19:31,720 --> 00:19:37,000 >> There's some chemical treatments, and we don't use the chemical treatments. 323 00:19:37,000 --> 00:19:40,480 We found the creosote to be better environmentally. 324 00:19:40,480 --> 00:19:45,680 Some of the chemical treatments, they don't make the poles last as long as we've read some concerns about them. 325 00:19:45,680 --> 00:19:49,920 >> So it's strictly creosote, and they come creosoted too when they're new? 326 00:19:49,920 --> 00:19:52,040 >> Yes, we have that in our specification. 327 00:19:52,040 --> 00:19:55,520 It's seven and a half pounds of creosote pressure treated into the wood. 328 00:19:55,520 --> 00:19:56,520 >> Okay. 329 00:19:56,520 --> 00:19:58,920 What are the environmental hazards of creosote? 330 00:19:58,920 --> 00:20:02,560 I assume there are some. 331 00:20:02,560 --> 00:20:04,880 >> Yeah, I don't have that information with me. 332 00:20:04,880 --> 00:20:06,880 I'd be happy to look that up and get back with you. 333 00:20:06,880 --> 00:20:13,440 >> What I'm curious about is how much does a new pole cost? 334 00:20:13,440 --> 00:20:19,600 >> They can run upwards of $500 to $700 and up in cost. 335 00:20:19,600 --> 00:20:22,920 That's just the purchase of the pole without it being installed. 336 00:20:22,920 --> 00:20:38,160 >> So I wonder if, have you ever looked at alternative poles that are done across estimate study 337 00:20:38,160 --> 00:20:43,800 of what would be involved if the city began phasing in non-wooden poles? 338 00:20:43,800 --> 00:20:46,840 >> Yes, right here on this page, there are the 17,000 poles. 339 00:20:46,840 --> 00:20:51,600 5,000 are broken between aluminum, concrete, fiberglass, steel. 340 00:20:51,600 --> 00:20:54,400 So there are other types of poles. 341 00:20:54,400 --> 00:20:57,480 These do not allow any of our field personnel to climb them. 342 00:20:57,480 --> 00:21:00,960 You have to have access for a bucket truck. 343 00:21:00,960 --> 00:21:02,680 So they have those hazards. 344 00:21:02,680 --> 00:21:07,240 They also, being a steel pole, you have concerns as far as safety. 345 00:21:07,240 --> 00:21:10,800 You've basically brought the ground, electrically speaking, 346 00:21:10,800 --> 00:21:14,160 up to within a few feet of the conductor. 347 00:21:14,160 --> 00:21:17,760 And so there's some safety reasons that we try to shy away from some 348 00:21:17,760 --> 00:21:22,560 where those would actually inherently have some dielectric characteristics. 349 00:21:22,560 --> 00:21:27,680 >> Okay. Is there any thought about trying to increase as much as possible the use 350 00:21:27,680 --> 00:21:32,800 of non-wooden poles, especially since what's, we're all being told now 351 00:21:32,800 --> 00:21:35,960 that planting trees is very important for the future. 352 00:21:35,960 --> 00:21:42,080 And we seem to be using a whole lot of them for telephone poles. 353 00:21:42,080 --> 00:21:44,640 >> You know, these are southern yellow pine is the species. 354 00:21:44,640 --> 00:21:48,760 There's some Douglas fir, they're typically used for transmission system. 355 00:21:48,760 --> 00:21:55,000 The transmission system across Denton here that we've been upgrading from 69 KV to 138. 356 00:21:55,000 --> 00:21:57,080 We've been going back in with galvanized steel. 357 00:21:57,080 --> 00:22:01,480 So in those cases, we can add more insulation and we can improve some 358 00:22:01,480 --> 00:22:05,520 of the safety considerations going up and down every street. 359 00:22:05,520 --> 00:22:07,600 You know, it's a little more difficult to do that. 360 00:22:07,600 --> 00:22:10,440 But yeah, if we're always open to new ideas, certainly. 361 00:22:10,440 --> 00:22:11,680 >> Okay. Great. 362 00:22:11,680 --> 00:22:15,040 What do you do with the old poles? 363 00:22:15,040 --> 00:22:16,880 >> The old poles get brought in. 364 00:22:16,880 --> 00:22:20,560 We have had a company in the past through purchasing that actually bids 365 00:22:20,560 --> 00:22:22,600 on taking these from us. 366 00:22:22,600 --> 00:22:26,120 We have sold them in years past to people. 367 00:22:26,120 --> 00:22:29,160 You know, they cut them up, they use them for fence posts and different things. 368 00:22:29,160 --> 00:22:33,080 So we go through the purchasing department to properly dispose of them. 369 00:22:33,080 --> 00:22:39,680 >> Well, I would like to know if there are any environmental hazards involved in creosote, 370 00:22:39,680 --> 00:22:52,280 any chance of it leaching into the soil and just want to make sure that in a city now 371 00:22:52,280 --> 00:22:59,120 that is trying to go organic in their parks and as I think you'll recall, 372 00:22:59,120 --> 00:23:04,040 the original Eureka playground was made out of treated wood, not creosote, 373 00:23:04,040 --> 00:23:14,200 but chromated copper arsenic treated wood and I would just like to know if we're 374 00:23:14,200 --> 00:23:21,880 on the same path to sustainability and health concerns with our telephone poles too. 375 00:23:21,880 --> 00:23:24,920 >> We'll certainly look up the information on the creosote and get back with you, Mr. Solcher. 376 00:23:24,920 --> 00:23:25,520 >> Appreciate it. 377 00:23:25,520 --> 00:23:25,880 Thank you. 378 00:23:25,880 --> 00:23:27,000 >> You're welcome. 379 00:23:27,000 --> 00:23:32,120 >> Board member, interject real quick. 380 00:23:32,120 --> 00:23:37,560 One of the things that we've been working with our city council is on a request that require research. 381 00:23:37,560 --> 00:23:42,160 If it requires more than two hours of time, staff time, what we've been doing is we've been working 382 00:23:42,160 --> 00:23:46,360 with our council to get direction from them because we want to make sure that the time 383 00:23:46,360 --> 00:23:51,720 that the staff is using is based on issues and items that are being directed by council. 384 00:23:51,720 --> 00:23:56,160 So certainly staff can look at that and I would say though if it requires more than two hours, 385 00:23:56,160 --> 00:23:59,880 we may have to put our city council, put that on the docket or at least make a request 386 00:23:59,880 --> 00:24:05,840 that has been items been requested by the PUB and get direction from them to make sure 387 00:24:05,840 --> 00:24:07,640 that they want us to spend time on those issues. 388 00:24:07,640 --> 00:24:10,600 It doesn't mean we won't look into it but if it requires more than two hours, 389 00:24:10,600 --> 00:24:14,360 we do have a process that's been adopted by city council. 390 00:24:14,360 --> 00:24:15,040 >> Okay. Thank you. 391 00:24:15,040 --> 00:24:15,720 >> You bet. 392 00:24:15,720 --> 00:24:19,400 >> Any other questions? 393 00:24:19,400 --> 00:24:21,240 Do we have a motion for approval? 394 00:24:21,240 --> 00:24:23,120 >> I move we approve. 395 00:24:23,120 --> 00:24:24,880 >> And a second? 396 00:24:24,880 --> 00:24:25,600 >> Second. 397 00:24:25,600 --> 00:24:27,120 >> All in favor say aye. 398 00:24:27,120 --> 00:24:27,760 >> Aye. 399 00:24:27,760 --> 00:24:28,640 >> Opposed? 400 00:24:28,640 --> 00:24:30,520 >> Aye. Opposed? 401 00:24:30,520 --> 00:24:34,520 >> Item C. 402 00:24:34,520 --> 00:24:35,840 >> Yes, I have a question here. 403 00:24:35,840 --> 00:24:42,240 Really it pertains to the understanding better the purchasing process and this spreadsheet here 404 00:24:42,240 --> 00:24:47,760 that has information from the six bidders. 405 00:24:58,640 --> 00:25:04,280 >> Lori Hewlett, purchasing manager. 406 00:25:04,280 --> 00:25:05,880 What was your question? 407 00:25:05,880 --> 00:25:12,560 >> There's six bidders on here and we're talking about an item here that's five year not 408 00:25:12,560 --> 00:25:16,520 to exceed price of $275,000. 409 00:25:16,520 --> 00:25:25,840 I see six columns here and the one that's recommended has the highest price, $1147.20. 410 00:25:25,840 --> 00:25:30,960 What does that include? 411 00:25:30,960 --> 00:25:37,640 What does $1147.20 purchase for them? 412 00:25:37,640 --> 00:25:44,160 The other prices on that same line across to the right are all less than that. 413 00:25:44,160 --> 00:25:46,720 So I'm just wondering what that is. 414 00:25:46,720 --> 00:25:49,040 >> Well, their prices are for the same going across all. 415 00:25:49,040 --> 00:25:51,600 They're all pricing the exact same quantity. 416 00:25:51,600 --> 00:25:54,640 This was an RFP so it was a request for proposals. 417 00:25:54,640 --> 00:25:59,920 And so we base it not just on price, the award, it goes on a set of recommendations. 418 00:25:59,920 --> 00:26:04,680 So there's qualifications, probable performance, past performance, experience. 419 00:26:04,680 --> 00:26:10,360 And so the price is quote like everything was priced the same. 420 00:26:10,360 --> 00:26:16,200 It's just they were higher but they won it because of their experience and their past performance. 421 00:26:16,200 --> 00:26:21,960 >> Okay. What does $1147.20 purchase? 422 00:26:21,960 --> 00:26:36,280 So let me see if someone here from the department is here to explain the actual item. 423 00:26:36,280 --> 00:26:38,000 >> Brent Heath, Executive Manager for Energy Delivery. 424 00:26:38,000 --> 00:26:42,920 I have JR Richardson, he's in our meter shop and actually is filling in as well on our safety 425 00:26:42,920 --> 00:26:45,400 side that helped with the evaluation. 426 00:26:45,400 --> 00:26:48,080 This was for rubber gloves and also for rubber sleeves. 427 00:26:48,080 --> 00:26:52,120 There were a whole lot more items that were listed for each of these bidders than the 428 00:26:52,120 --> 00:26:53,980 one single number. 429 00:26:53,980 --> 00:26:58,800 And so they rolled everything up into this one price of the rubber glove and the rubber 430 00:26:58,800 --> 00:26:59,880 sleeve. 431 00:26:59,880 --> 00:27:04,280 There's different types of rubber gloves, a class zero, a class two, and a class three 432 00:27:04,280 --> 00:27:06,020 glove that we bid. 433 00:27:06,020 --> 00:27:09,880 So each of those have different components that get rolled up into that. 434 00:27:09,880 --> 00:27:13,160 The main thing we do with rubber gloves is the testing of them. 435 00:27:13,160 --> 00:27:14,160 >> I understand. 436 00:27:14,160 --> 00:27:15,160 >> And so we do that frequently. 437 00:27:15,160 --> 00:27:19,040 So if they fail or we need a replacement, then we would actually purchase. 438 00:27:19,040 --> 00:27:23,440 So some of the bidders had higher testing and lower gloves and vice versa. 439 00:27:23,440 --> 00:27:27,120 So we looked to see what would be the most advantageous for us based on where we thought 440 00:27:27,120 --> 00:27:30,520 the money would be spent out of which of those line items. 441 00:27:30,520 --> 00:27:35,520 And JR might be able to add a little additional information to that. 442 00:27:35,520 --> 00:27:39,600 >> I don't know much more that I can answer that, but initially when you ask what does 443 00:27:39,600 --> 00:27:42,600 that $11,047 buy you? 444 00:27:42,600 --> 00:27:48,080 >> The first thing that came to my mind was the life of that lineman that's working on 445 00:27:48,080 --> 00:27:49,080 the line. 446 00:27:49,080 --> 00:27:50,080 >> Yes, that's true. 447 00:27:50,080 --> 00:27:55,480 But what are you actually purchasing for $11,047.20? 448 00:27:55,480 --> 00:27:56,480 What does that buy? 449 00:27:56,480 --> 00:27:58,920 What does that purchase? 450 00:27:58,920 --> 00:28:03,440 >> The testing and replacement of the glove. 451 00:28:03,440 --> 00:28:04,440 >> And replacement? 452 00:28:04,440 --> 00:28:05,720 It includes replacement costs? 453 00:28:05,720 --> 00:28:06,720 >> Yes, sir. 454 00:28:06,720 --> 00:28:07,720 Yes. 455 00:28:07,720 --> 00:28:08,720 >> For one pair? 456 00:28:08,720 --> 00:28:09,720 >> Yes. 457 00:28:09,720 --> 00:28:10,720 >> And the sleeves. 458 00:28:10,720 --> 00:28:11,720 >> And the sleeves. 459 00:28:11,720 --> 00:28:12,720 >> And the sleeves. 460 00:28:12,720 --> 00:28:15,280 We also have rubber sleeves that come all the way up to the shoulders. 461 00:28:15,280 --> 00:28:16,280 >> Yes. 462 00:28:16,280 --> 00:28:19,560 >> Because when you're in the bucket and you're working in close proximity to the primary 463 00:28:19,560 --> 00:28:25,680 lines, you want to protect the lineman as much as possible for contact. 464 00:28:25,680 --> 00:28:31,240 Anytime that there's a problem with the glove, they not only mark the spot that's the problem, 465 00:28:31,240 --> 00:28:33,840 they do the writing on there and then they also make sure that you're not going to use 466 00:28:33,840 --> 00:28:39,440 that glove because anytime anything like this happens or even if there's a pinprick, then 467 00:28:39,440 --> 00:28:44,280 you've jeopardized the integrity of that glove and therefore putting that lineman in harm's 468 00:28:44,280 --> 00:28:45,280 way. 469 00:28:45,280 --> 00:28:47,080 >> Right. 470 00:28:47,080 --> 00:28:57,520 So this $11,47.20 is for testing all the gloves and replacement of a portion of the inventory, 471 00:28:57,520 --> 00:28:58,520 correct? 472 00:28:58,520 --> 00:29:00,320 You're not replacing every set of -- 473 00:29:00,320 --> 00:29:05,600 >> No, just the part that's deemed unsafe to use. 474 00:29:05,600 --> 00:29:07,000 >> Roughly what is the assumption made? 475 00:29:07,000 --> 00:29:09,640 How many do you figure -- what's this based on? 476 00:29:09,640 --> 00:29:13,160 Are you replacing 25% of them, 10% of them? 477 00:29:13,160 --> 00:29:18,480 >> I don't know the percentage, but I'm sure it's based off of the historic data from previous 478 00:29:18,480 --> 00:29:19,480 testing. 479 00:29:19,480 --> 00:29:20,480 I mean, we've -- 480 00:29:20,480 --> 00:29:21,480 >> Replacing. 481 00:29:21,480 --> 00:29:22,480 >> Yes. 482 00:29:22,480 --> 00:29:25,600 >> And this is required under OSHA and the other safety -- 483 00:29:25,600 --> 00:29:26,600 >> Yes. 484 00:29:26,600 --> 00:29:27,600 >> Rules. 485 00:29:27,600 --> 00:29:28,600 Yeah. 486 00:29:28,600 --> 00:29:29,600 >> Yes. 487 00:29:29,600 --> 00:29:34,760 >> One other -- another question on the -- on line three here under indicators of probable 488 00:29:34,760 --> 00:29:37,480 performance under the contract. 489 00:29:37,480 --> 00:29:44,120 The rating for this preferred or recommended vendor is 14 and the rating for all the others 490 00:29:44,120 --> 00:29:47,240 is less than half of that. 491 00:29:47,240 --> 00:29:50,200 I was just wondering what's that about? 492 00:29:50,200 --> 00:29:53,080 How does that -- what do those numbers mean exactly? 493 00:29:53,080 --> 00:29:58,200 >> Well, under the comments of each one, is there any one in particular, any vendor in 494 00:29:58,200 --> 00:29:59,200 particular? 495 00:29:59,200 --> 00:30:03,520 >> Well, the one next to it is rated 5, another one's rated 6, another one's rated 6, another 496 00:30:03,520 --> 00:30:08,280 one's rated 3, another one's rated 3, and this one is rated 14. 497 00:30:08,280 --> 00:30:11,180 So there's a big difference. 498 00:30:11,180 --> 00:30:16,680 One of them, the preferred vendor is two to three times higher than the others. 499 00:30:16,680 --> 00:30:20,280 I wondered what the explanation is for that. 500 00:30:20,280 --> 00:30:24,640 >> I think it's just because this is the vendor that we currently have, and I would say it's 501 00:30:24,640 --> 00:30:27,560 based off of their performance that we've had in the past. 502 00:30:27,560 --> 00:30:31,320 Some of these other vendors, I know one in particular on here we've had before and we 503 00:30:31,320 --> 00:30:34,840 had an issue with the way that they've cleaned the gloves. 504 00:30:34,840 --> 00:30:40,680 That particular vendor also one year had a -- unfortunately had a fire at their warehouse 505 00:30:40,680 --> 00:30:45,080 and their insurance evidently did not cover our stock, so we kind of took a loss for that, 506 00:30:45,080 --> 00:30:50,120 so therefore, you know, they're not rated favorably during this process. 507 00:30:50,120 --> 00:30:55,920 >> And when you're doing this review, purchasing is involved in reviewing the criteria and 508 00:30:55,920 --> 00:30:56,920 who -- 509 00:30:56,920 --> 00:30:57,920 >> That is correct, yes, ma'am. 510 00:30:57,920 --> 00:30:58,920 >> -- who gets the scoring. 511 00:30:58,920 --> 00:30:59,920 >> Yes, ma'am. 512 00:30:59,920 --> 00:31:02,960 >> I believe there were six people on the evaluation committee of this. 513 00:31:02,960 --> 00:31:03,960 >> Okay. 514 00:31:03,960 --> 00:31:04,960 All right. 515 00:31:04,960 --> 00:31:05,960 >> Yes. 516 00:31:05,960 --> 00:31:06,960 >> All right. 517 00:31:06,960 --> 00:31:07,960 Good. 518 00:31:07,960 --> 00:31:08,960 Including you guys. 519 00:31:08,960 --> 00:31:09,960 >> Yes, ma'am. 520 00:31:09,960 --> 00:31:10,960 >> All right. 521 00:31:10,960 --> 00:31:11,960 Thank you. 522 00:31:11,960 --> 00:31:12,960 >> So the recommended vendor is the one you're currently using. 523 00:31:12,960 --> 00:31:13,960 >> Yes, sir. 524 00:31:13,960 --> 00:31:14,960 >> Correct? 525 00:31:14,960 --> 00:31:15,960 Okay. 526 00:31:15,960 --> 00:31:19,480 Another question on item four, which is the price total cost of ownership, if I'm reading 527 00:31:19,480 --> 00:31:26,400 that right, if it was perfect, that parameter would receive a 40% rating in your purchasing 528 00:31:26,400 --> 00:31:29,400 calculation. 529 00:31:29,400 --> 00:31:30,400 Is that right? 530 00:31:30,400 --> 00:31:31,400 >> Yes. 531 00:31:31,400 --> 00:31:41,680 >> And this one has a 33% rating, and all the others have a higher rating than that. 532 00:31:41,680 --> 00:31:46,440 Can you talk about that a little bit? 533 00:31:46,440 --> 00:31:50,000 >> Price is based on a formula, so the person that has the lowest price gets the highest 534 00:31:50,000 --> 00:31:56,280 amount of points, so that's why Texas Meter and Device got 40 points, and then the rest 535 00:31:56,280 --> 00:31:57,920 are rated based off of that. 536 00:31:57,920 --> 00:32:01,080 It's a percentage of their price compared to the lowest. 537 00:32:01,080 --> 00:32:02,080 >> Okay. 538 00:32:02,080 --> 00:32:03,080 >> Yeah. 539 00:32:03,080 --> 00:32:10,160 >> The Cotton Electric got 91, total score of 91, there's a high score. 540 00:32:10,160 --> 00:32:11,160 >> Correct. 541 00:32:11,160 --> 00:32:12,160 >> Okay. 542 00:32:12,160 --> 00:32:13,160 >> Yes. 543 00:32:13,160 --> 00:32:14,160 >> Any other questions? 544 00:32:14,160 --> 00:32:19,000 >> I would like to know what, roughly what fraction of the total gloves inspected are 545 00:32:19,000 --> 00:32:23,200 going to be replaced, what this is based on, because I know they're not cheap. 546 00:32:23,200 --> 00:32:29,200 A new set of gloves can be kind of pricey, so there's somebody made an assumption here 547 00:32:29,200 --> 00:32:35,640 on this analysis that we're going to replace 10% or whatever percentage it is of all those 548 00:32:35,640 --> 00:32:36,640 tested. 549 00:32:36,640 --> 00:32:39,640 That's all I have. 550 00:32:39,640 --> 00:32:42,040 >> All right, any other questions? 551 00:32:42,040 --> 00:32:44,920 Do we have a motion to approve? 552 00:32:44,920 --> 00:32:45,920 >> Move approval. 553 00:32:45,920 --> 00:32:46,920 >> Second. 554 00:32:46,920 --> 00:32:47,920 >> All in favor say aye. 555 00:32:47,920 --> 00:32:48,920 >> Aye. 556 00:32:48,920 --> 00:32:49,920 >> Opposed? 557 00:32:49,920 --> 00:32:53,920 The motion carries. 558 00:32:53,920 --> 00:33:00,000 Item D. Has TACA systems, oh, you're back. 559 00:33:00,000 --> 00:33:01,000 >> I'll try, yes. 560 00:33:01,000 --> 00:33:05,400 >> I have a question here, I don't know if any others had one also, but my question is 561 00:33:05,400 --> 00:33:09,120 simple, we're paying for a software upgrade on this? 562 00:33:09,120 --> 00:33:10,120 >> Continue use of a software. 563 00:33:10,120 --> 00:33:11,120 >> All right. 564 00:33:11,120 --> 00:33:17,320 And it includes applications on mobile devices, that's what I read in some of the backup information 565 00:33:17,320 --> 00:33:18,320 I think. 566 00:33:18,320 --> 00:33:21,440 >> Then I assume yes, if you've read that in the backup information. 567 00:33:21,440 --> 00:33:28,920 >> My question is, can you get a read only application loaded onto this for me? 568 00:33:28,920 --> 00:33:35,640 >> Yes, it does have an iPad interface, and I'd have to double check and see if we have 569 00:33:35,640 --> 00:33:39,800 enough licenses available under our renewal to do something like that. 570 00:33:39,800 --> 00:33:46,360 It is access to our active work order system that the water and wastewater utility departments 571 00:33:46,360 --> 00:33:47,360 use. 572 00:33:47,360 --> 00:33:48,360 Can I get a read only? 573 00:33:48,360 --> 00:33:51,200 I don't want to do anything to it, just read it. 574 00:33:51,200 --> 00:33:55,280 >> I don't have the answer to that functionality necessarily right now. 575 00:33:55,280 --> 00:34:01,120 The primary interface that I think you'd probably like to see is the GIS database of our utility 576 00:34:01,120 --> 00:34:05,080 infrastructure, and that is available on the city's website. 577 00:34:05,080 --> 00:34:09,760 If you go to the mapping page, and then there's an interactive GIS map where you can see all 578 00:34:09,760 --> 00:34:15,520 of our water and wastewater assets, lines, valves, manholes, but what the city works 579 00:34:15,520 --> 00:34:21,800 application does is it provides work order systems so we can actually tie work orders 580 00:34:21,800 --> 00:34:25,480 to specific assets in the system. 581 00:34:25,480 --> 00:34:30,360 Whether we're replacing a line or fixing a manhole or a service for a customer. 582 00:34:30,360 --> 00:34:31,360 >> That was a question. 583 00:34:31,360 --> 00:34:35,200 Can I get that loaded onto this iPad, just a read only version? 584 00:34:35,200 --> 00:34:36,200 >> We can check. 585 00:34:36,200 --> 00:34:40,720 I mean, a lot of these systems are tied to what's called active directory, and so there's 586 00:34:40,720 --> 00:34:45,320 credentialing involved as far as just access by city employees, and so I don't even have 587 00:34:45,320 --> 00:34:46,320 access to that. 588 00:34:46,320 --> 00:34:51,000 >> And there's some things, not to say you're the general public, we don't want the general 589 00:34:51,000 --> 00:34:54,960 public to have access to for specifics related to our utility infrastructure. 590 00:34:54,960 --> 00:34:58,840 We're actually currently undergoing a risk and resiliency study mandated by the federal 591 00:34:58,840 --> 00:35:00,760 government, so that might be something we'd have to look at. 592 00:35:00,760 --> 00:35:05,240 We're looking at the cyber security aspect of things and who has access to what. 593 00:35:05,240 --> 00:35:10,000 Forgot to introduce myself, Frank Pugsley, water utilities director. 594 00:35:10,000 --> 00:35:11,960 >> Thank you. 595 00:35:11,960 --> 00:35:12,960 >> All right. 596 00:35:12,960 --> 00:35:13,960 Do we have a motion to approve? 597 00:35:13,960 --> 00:35:15,440 >> Make a motion to approve. 598 00:35:15,440 --> 00:35:16,440 >> Any second? 599 00:35:16,440 --> 00:35:17,440 >> I second. 600 00:35:17,440 --> 00:35:19,400 >> All in favor, say aye. 601 00:35:19,400 --> 00:35:20,400 >> Aye. 602 00:35:20,400 --> 00:35:21,400 >> Opposed? 603 00:35:21,400 --> 00:35:22,400 That carries. 604 00:35:22,400 --> 00:35:23,400 All right. 605 00:35:23,400 --> 00:35:28,120 The next item is consider approval of the minutes of October 14th, 2019. 606 00:35:28,120 --> 00:35:31,520 Were there any changes or issues? 607 00:35:31,520 --> 00:35:33,520 Okay, hearing. 608 00:35:33,520 --> 00:35:34,520 >> Approval. 609 00:35:34,520 --> 00:35:35,520 >> Okay. 610 00:35:35,520 --> 00:35:36,520 >> Second. 611 00:35:36,520 --> 00:35:37,520 >> All in favor, say aye. 612 00:35:37,520 --> 00:35:38,520 >> Aye. 613 00:35:38,520 --> 00:35:40,720 >> Okay, that carries. 614 00:35:40,720 --> 00:35:45,200 Consider recommending adoption of an ordinance for the city of Denton, Texas, establishing 615 00:35:45,200 --> 00:35:47,920 the rates for solid waste recycling collection services. 616 00:35:47,920 --> 00:35:48,920 >> Good afternoon. 617 00:35:48,920 --> 00:35:49,920 Good evening, Mr. Chair. 618 00:35:49,920 --> 00:35:50,920 I have a presentation. 619 00:35:50,920 --> 00:35:56,920 We can cover the exact same thing we did a couple of items ago, if you'd like. 620 00:35:56,920 --> 00:35:58,800 Otherwise, we are looking for your approval tonight. 621 00:35:58,800 --> 00:36:01,400 >> I'm not sure we need to see it again. 622 00:36:01,400 --> 00:36:02,400 >> Nope. 623 00:36:02,400 --> 00:36:03,400 >> Do we have a motion for approval? 624 00:36:03,400 --> 00:36:04,400 >> I move approval. 625 00:36:04,400 --> 00:36:05,400 >> I second. 626 00:36:05,400 --> 00:36:06,400 >> All in favor, say aye. 627 00:36:06,400 --> 00:36:07,400 >> Aye. 628 00:36:07,400 --> 00:36:08,400 >> Motion carries. 629 00:36:08,400 --> 00:36:11,160 Okay, assistant city manager. 630 00:36:11,160 --> 00:36:14,840 >> Yes, good evening, members of the board. 631 00:36:14,840 --> 00:36:20,680 In your packet, we had provided you the contracted rates that Mr. Vincent just mentioned. 632 00:36:20,680 --> 00:36:24,640 The reason we included in the packet is because they had gone to council because of just the 633 00:36:24,640 --> 00:36:30,920 pending issues that these other entities were needing to get those contracts established. 634 00:36:30,920 --> 00:36:39,760 So we needed to go ahead, and so we wanted to put that in the packet not for your consideration 635 00:36:39,760 --> 00:36:41,840 but mostly just for your information. 636 00:36:41,840 --> 00:36:46,720 And then secondly, in your future agenda items, you had noticed that there was a comprehensive 637 00:36:46,720 --> 00:36:49,400 solid waste management plan that was supposed to be presented tonight. 638 00:36:49,400 --> 00:36:50,700 Obviously, that has not happened. 639 00:36:50,700 --> 00:36:55,960 That will be coming to you on the 11th of November to the PUB. 640 00:36:55,960 --> 00:37:00,080 So outside of that, that's all I have to report. 641 00:37:00,080 --> 00:37:05,360 >> I have a question regarding the third attachment. 642 00:37:05,360 --> 00:37:11,160 We had a Denton Energy Center update scheduled for October. 643 00:37:11,160 --> 00:37:18,960 Are we likely-- is there a revised date when we're likely to get that? 644 00:37:18,960 --> 00:37:29,840 >> Good evening, David Gaines, director of finance. 645 00:37:29,840 --> 00:37:36,480 Our plan would be to bring the fiscal year in through September deck report at the-- 646 00:37:36,480 --> 00:37:40,920 hopefully the next PUB meeting so you'll get-- we try to bring those to you at least at a 647 00:37:40,920 --> 00:37:43,560 quarterly basis so you can get a good recap. 648 00:37:43,560 --> 00:37:47,440 So at the end of the fiscal year, sometimes it can take a little bit longer just trying 649 00:37:47,440 --> 00:37:51,520 to close the books out, but hopefully at either the next meeting or the following one, we'll 650 00:37:51,520 --> 00:37:53,200 have that September report ready. 651 00:37:53,200 --> 00:37:54,200 >> OK. 652 00:37:54,200 --> 00:37:59,080 So does the June 30th report, has that all previously been distributed to this group? 653 00:37:59,080 --> 00:38:00,080 >> Correct. 654 00:38:00,080 --> 00:38:01,880 That was distributed previously, I believe. 655 00:38:01,880 --> 00:38:03,960 >> Would you mind emailing that to the new members? 656 00:38:03,960 --> 00:38:04,960 >> Sure. 657 00:38:04,960 --> 00:38:08,600 And it's out-- we have it on the website as well, but make sure that the website's updated 658 00:38:08,600 --> 00:38:09,960 and then we can send that out to you. 659 00:38:09,960 --> 00:38:10,960 >> OK. 660 00:38:10,960 --> 00:38:11,960 Thanks. 661 00:38:11,960 --> 00:38:12,960 >> Yeah, we'll make sure we get-- the whole board gets it. 662 00:38:12,960 --> 00:38:13,960 >> OK. 663 00:38:13,960 --> 00:38:14,960 Yeah. 664 00:38:14,960 --> 00:38:15,960 All right. 665 00:38:15,960 --> 00:38:16,960 Thank you. 666 00:38:16,960 --> 00:38:22,840 >> And then I have a question and I think maybe Barbara was unclear too. 667 00:38:22,840 --> 00:38:28,120 We have that we talked about on October 14th, the changing of the meetings. 668 00:38:28,120 --> 00:38:29,120 Did-- 669 00:38:29,120 --> 00:38:37,320 >> Well, actually what we covered-- the request was to just bring forward the metrics on the 670 00:38:37,320 --> 00:38:38,320 viewership. 671 00:38:38,320 --> 00:38:39,320 >> Right. 672 00:38:39,320 --> 00:38:42,160 >> So the item was just posted for the metric viewership. 673 00:38:42,160 --> 00:38:43,160 >> OK. 674 00:38:43,160 --> 00:38:46,560 >> There was no discussion from the board as far as changing the timeframes. 675 00:38:46,560 --> 00:38:50,680 If that's something that you all would like to discuss at a future meeting, we'd be happy 676 00:38:50,680 --> 00:38:54,880 to bring that information forward, but we just reported based on just the metrics of 677 00:38:54,880 --> 00:38:58,360 the viewership based on the request from the board. 678 00:38:58,360 --> 00:39:02,440 >> Go ahead, Barbara. 679 00:39:02,440 --> 00:39:03,440 >> Could you refresh? 680 00:39:03,440 --> 00:39:05,720 I'm not sure that I heard. 681 00:39:05,720 --> 00:39:11,280 What has been the response to the evening meeting? 682 00:39:11,280 --> 00:39:12,840 >> Response in which way? 683 00:39:12,840 --> 00:39:14,120 >> Attendance? 684 00:39:14,120 --> 00:39:20,200 >> Well, I've been keeping sort of an informal tally. 685 00:39:20,200 --> 00:39:27,440 Most of the folks that you hear see here tonight is staff, zero members of the public. 686 00:39:27,440 --> 00:39:35,200 Last probably six, seven months, again, informal tally, if there's been more than one or two 687 00:39:35,200 --> 00:39:38,520 members of the public, it's been that. 688 00:39:38,520 --> 00:39:42,360 Usually it's zeros, mostly staff members or consultants that are here to answer questions 689 00:39:42,360 --> 00:39:49,120 of the board and be here that just has witnesses or subject matter experts regarding their 690 00:39:49,120 --> 00:39:51,480 respective items. 691 00:39:51,480 --> 00:39:56,160 >> And the public has the opportunity to view it live or video of the meeting? 692 00:39:56,160 --> 00:39:57,160 >> Yes, ma'am. 693 00:39:57,160 --> 00:40:00,960 That was the whole premise of being able to provide that. 694 00:40:00,960 --> 00:40:10,040 We stream it live through the app, along through television, and then it's also recorded and 695 00:40:10,040 --> 00:40:17,160 folks can watch it on demand and be able to review the item in an index fashion so they 696 00:40:17,160 --> 00:40:21,060 can go straight to that item as opposed to having to fast-forward through a number of 697 00:40:21,060 --> 00:40:23,800 items on that respective agenda. 698 00:40:23,800 --> 00:40:26,600 >> So what is the fee, oh, go ahead. 699 00:40:26,600 --> 00:40:32,800 >> Is there a, have you calculated what it costs in staff overtime to be here in the 700 00:40:32,800 --> 00:40:33,800 evenings? 701 00:40:33,800 --> 00:40:38,600 >> Well, most of the staff here are salaried, so there's no overtime, it's just other duties 702 00:40:38,600 --> 00:40:39,600 as a sign. 703 00:40:39,600 --> 00:40:42,600 >> I think you answered that question. 704 00:40:42,600 --> 00:40:47,120 >> So, but again, not to debate the item on here tonight, but we can certainly bring back 705 00:40:47,120 --> 00:40:52,920 a report of kind of, just provide a little bit more information to the board, either 706 00:40:52,920 --> 00:40:56,240 at the next meeting or the first meeting in December, because there won't be a second 707 00:40:56,240 --> 00:40:57,240 meeting in November. 708 00:40:57,240 --> 00:40:59,080 We'd be happy to do that. 709 00:40:59,080 --> 00:41:05,880 I believe this may be the last evening meeting of the calendar year, so just because we're 710 00:41:05,880 --> 00:41:07,320 up against November now. 711 00:41:07,320 --> 00:41:10,440 So there's not a second meeting in November, there's not a second meeting in December, 712 00:41:10,440 --> 00:41:15,200 so be happy to bring information to the board, just kind of where we started and where we've 713 00:41:15,200 --> 00:41:20,760 ended up, and it's your determination how you would like to handle these meetings going 714 00:41:20,760 --> 00:41:21,760 forward. 715 00:41:21,760 --> 00:41:22,760 >> And did you have a question, Ed? 716 00:41:22,760 --> 00:41:29,600 >> Yes, I just wanted to know, do I have to formally put my request, the gentleman from 717 00:41:29,600 --> 00:41:34,360 DME said about, he's going to provide a report on the creosote, do I have to formally make 718 00:41:34,360 --> 00:41:36,080 that under new business? 719 00:41:36,080 --> 00:41:38,600 >> That would be preferred under concluding August. 720 00:41:38,600 --> 00:41:40,120 >> Okay, then that's what I've done. 721 00:41:40,120 --> 00:41:41,120 >> So, okay. 722 00:41:41,120 --> 00:41:42,120 >> Thank you. 723 00:41:42,120 --> 00:41:46,400 >> And I think I heard you seek input. 724 00:41:46,400 --> 00:41:49,760 I would assume the chairman is the person who schedules meetings. 725 00:41:49,760 --> 00:41:54,600 For my preference, I have a slight preference for the morning meetings, but I'm happy to 726 00:41:54,600 --> 00:41:56,920 go with the consensus of everyone else. 727 00:41:56,920 --> 00:41:59,760 >> So is this an item the board would like to have formally? 728 00:41:59,760 --> 00:42:00,760 >> Yes. 729 00:42:00,760 --> 00:42:01,760 >> Discussions on, okay. 730 00:42:01,760 --> 00:42:03,800 So please add that to the future agenda. 731 00:42:03,800 --> 00:42:07,880 >> So just to discuss evening meetings or meetings? 732 00:42:07,880 --> 00:42:09,960 >> Changing it to having all morning meetings. 733 00:42:09,960 --> 00:42:10,960 >> All mornings, okay. 734 00:42:10,960 --> 00:42:11,960 We can do that. 735 00:42:11,960 --> 00:42:18,120 >> But just a point of order, is that not a decision for the chairperson to make and 736 00:42:18,120 --> 00:42:23,520 surely this isn't the open records for when to meet coming a month in advance? 737 00:42:23,520 --> 00:42:32,040 >> Well, what we did as a courtesy to a previous board member, we reviewed the agenda items 738 00:42:32,040 --> 00:42:39,160 and at the request of the board member to mix up the meeting times. 739 00:42:39,160 --> 00:42:43,120 And so the consensus of the committee, there wasn't a formal action, but just consensus 740 00:42:43,120 --> 00:42:49,200 of the board at the time was to have a blend of evening and morning meetings. 741 00:42:49,200 --> 00:42:54,160 And so that's the practice we've been going on for the last probably 16 to 18 months. 742 00:42:54,160 --> 00:42:56,920 >> Okay, and that member is no longer a member of this board? 743 00:42:56,920 --> 00:42:57,920 >> That's correct. 744 00:42:57,920 --> 00:42:58,920 >> Okay. 745 00:42:58,920 --> 00:43:02,600 >> But we can certainly bring all that information back to you at a future meeting. 746 00:43:02,600 --> 00:43:05,440 So again, just concerned about staying on posting. 747 00:43:05,440 --> 00:43:10,720 >> Well, it's been a fairly good experiment to see, you know, if there is an interest. 748 00:43:10,720 --> 00:43:19,480 If there's an interest is one thing, but if no interest has been shown. 749 00:43:19,480 --> 00:43:24,800 >> So was that concluding items or now we're in concluding items? 750 00:43:24,800 --> 00:43:29,080 So any board member wish another item be placed on the agenda? 751 00:43:29,080 --> 00:43:31,060 All right. 752 00:43:31,060 --> 00:43:33,080 Do we have a motion to adjourn then? 753 00:43:33,080 --> 00:43:34,080 >> So moved. 754 00:43:34,080 --> 00:43:35,080 >> Second. 755 00:43:35,080 --> 00:43:36,480 - All right, we're adjourned.