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 Good morning and welcome to the regularly scheduled Public Utilities Board meeting for

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 August 25th 2025.

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 It's 9am and we are starting the meeting.

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 First are there any presentations from the public?

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 Seeing none we'll move on to the consent agenda.

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 Does anybody wish to pull an item for discussion?

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 Seeing none we'll entertain a motion.

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 Move approval.

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 Susan moves approval.

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 Lee seconds.

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 All in favor say aye.

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 Aye.

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 Motion carries unanimously.

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 Now moving on to items for individual consideration.

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 Item A is consider approval of the August 11th minutes.

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 Do we have a motion?

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 So moved.

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 We have a motion.

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 Second.

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 And a second.

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 All in favor please say aye.

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 Aye.

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 Motion passes unanimously.

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 Item B is consider adopting a rate schedule for ECALL effective October 15th.

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 We have a presentation and discussion planned in closed session due to competitive matters

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 on this.

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 So we will hold this one until after the work session and the closed session.

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 Moving on to item C. Let's see.

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 Consider recommending adoption of a contract with Mayhill renewables for a renewable natural

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 gas facility at the landfill.

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 Good morning everyone.

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 Brenda Haney director of solid waste with the city of Denton.

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 Happy to be here with you this morning.

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 Bring this project hopefully home.

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 It's been a long one.

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 So just a quick little run down of where we've been on this project.

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 We have an active gas collection system and we currently flair that and have been doing

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 so for a period of time.

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 That is a currently we're treating it a little bit as a liability but we want to turn that

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 into an asset.

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 And so we are working to execute this agreement that will move us forward, will give us a

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 beneficial reuse of that landfill gas, lessen our carbon footprint and turn something beneficial

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 and profitable out of one of the nuisances of owning and operating a landfill.

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 So just a little bit of a background.

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 We had a landfill gas to energy facility that has operated up until 2020.

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 That facility was shut down and ultimately decommissioned.

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 We started the process again to look at what our options might be going forward.

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 And we specifically wanted to go forward with a project to refine that gas and turn it into

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 a high BTU fuel.

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 In 2023 we issued an RFP that staled during the negotiation process and now we issued

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 another one in 2024 and I'm happy to say it's been a long process.

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 We are here today and we've got representatives from Moro Energy with us so that we can move

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 forward with this project.

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 They were selected for this, just a little bit of history.

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 Also at the system out there we have 139 gas wells that are currently in place and that

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 gas is collected and simply flared off.

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 So again, I told you this has been a long process.

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 So we've got Moro Energy, they'll be doing business as Mayhill renewables on our site.

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 They'll assume the operations of our well field, expand that, I'm assuming expand that

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 well field, improve the overall gas collection that happens out there and they'll clean and

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 compress that and sell that.

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 And the open market, largely as a high BTU fuel, put it in the Atmos line most likely.

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 So at this point we're asking for approval to execute both the lease agreement and the

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 gas rights agreement and with that I will stand for any questions.

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 Susan do you have a question?

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 Remind me why we stopped doing it in 2020 and decommissioned.

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 I was on the board, I should remember but I don't.

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 Well I wasn't here and we were just having issues really where we weren't having a very

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 effective system and we were having problems with the contractor on that and so we wanted

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 to get out of that project and get us into a more beneficial project going forward.

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 So it's kind of obsolete and this is new stuff.

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 Alright, thank you.

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 We have an old antiquated flare that we're using now.

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 This is just a curiosity question but had any consideration ever been given to having

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 the city vehicles use this gas?

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 There has been some consideration that was part of what was trying to be done in the

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 past wasn't terribly successful.

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 There are a lot of different fueling systems being considered out there for all city vehicles,

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 garbage trucks in particular.

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 Right now most are being run on some sort of electric is kind of in vogue right now

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 and there is some CNG that is out there.

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 We've had CNG, we've seized operation on that.

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 If it comes back around to being something that is feasible and practical and something

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 that we can do, we'll certainly look at that.

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 I'm just curious, I lived somewhere once where they did that and they took the gas and used

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 it in their vehicle.

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 Right.

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 Thank you.

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 Yeah, yes sir.

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 This is somewhat related.

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 I was curious if the landfill is still operating the ELR system.

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 We are not currently operating it.

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 It will be something that we'll consider as we go forward.

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 I know has been some past controversy about the benefits of that system.

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 One of the things that happens with the landfill is throughout its life and later in its acceptance

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 of waste we start to really kick off that gas production and that number goes up.

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 One of the things that the ELR system allows us to do is accelerate that degradation of

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 the waste and then capture that gas a little quicker and while we're there.

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 So that's something that we'll consider as we go forward.

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 We're going to reassess whether there's some validity to moving forward with an ELR system

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 again.

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 Okay.

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 Thank you.

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 Any further questions to entertain a motion?

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 I'll move approval.

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 We have a motion and a second.

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 All in favor please say aye.

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 Aye.

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 Any opposed?

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 The motion carries unanimously.

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 Awesome.

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 Thank you.

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 Thank you.

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 Thank you.

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 And now we'll move on to section D management reports.

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 Good morning.

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 There are no future agenda items nor are there any new business items listed.

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 If nobody is requesting any new items we'll move on to our work session.

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 Chair board members, Krista Foster, customer service manager and I'm here to give you a

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 utility billing update.

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 So as part of our background last year city council approved funding for us to conduct

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 a review on our billing practices and collections policies and so we brought in an independent

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 consultant who conducted staff interviews, did call evaluations, looked at our performance

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 over time, collected some of our policies and then compared those against benchmarks

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 in the industry.

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 So what we're going to do is a high level review on the benchmarking and revenue trends.

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 And we're going to look closely at our commercial deposit practices, payment arrangements and

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 leak adjustments.

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 We'll do a quick summary at the end and then open up for questions and discussion.

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 So as you can see over the last five years Denton has performed very consistently and

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 against the benchmark standards of the industry Denton is outperforming those industry leaders.

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 So we have provided very consistent revenue and collections performance over time with

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 exception of the pandemic you can see that slight uptick during the pandemic.

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 This is comparing us against 100 different U.S. utilities and 22 of those being Texas.

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 So in reviewing commercial deposits what we ask is that she look at it and see how do

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 we compare with what private industry is doing what other municipals that provide electric

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 are doing and what we found is our calculation is consistent.

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 Our application of supplying deposit interest is consistent that our retention period is

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 not aligned with the majority of the cities and that our current ordinance is written

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 in such a way that it requires us to manually screen every account before we can do a refund

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 of a deposit.

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 So what is being recommended is that we retain residential deposits at 12 months as we do

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 today that for commercial deposits that we refund at 24 months of good payment history

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 and there are qualifications instead of no late payments no disconnections no whatever

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 are an A credit rating with our system no disconnections no meter tampering and that

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 your account is current.

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 The reason that we're looking at 24 months for that deposit retention is that commercial

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 new commercial businesses carry a higher risk 72 percent of commercial new commercial businesses

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 and didn't close within two years.

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 So this would hold the retention rate to cover that risk and that is consistent with the

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 overall community that they have those who refund deposits average at 21 months.

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 So payment arrangements what we found is in the review that the way that the ordinance

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 is written we have date calculation that's manual so it increases the likelihood of human

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 error.

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 It creates an arbitrary date for a customer to remember that our eligibility and administration

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 is restrictive because we only allow one adjustment or one arrangement per six months and any

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 deviation to that ordinance guideline would require council action.

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 So if that customer has had one arrangement in the last six months they've now experienced

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 a water leak and have a two thousand dollar bill.

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 We would have to go to city council to be able to do something to work with that person.

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 So what we are looking at recommending is moving the due date to be your current bill

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 date that way it's always clearly marked on your bill customer has easy access to it.

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 It's already on the screens that the representatives are using so there's no manual calculation

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 of dates that we remove the number of restrictions on from being this is how many arrangements

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 you can have to instead you can have as many arrangements as you need as long as you're

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 fulfilling them.

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 If you're failing to fulfill them this is when we have to apply additional work with

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 the fields and with staff on trying to now remedy that account.

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 So if you failed two agreements in a 12 month period of time that you have a 12 month restriction

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 of not being able to set an agreement and then we will allow you to do that again so

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 that there you're holding them accountable.

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 Then we want to look at updating the ordinance to authorize the program authority to the

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 manager and then discretion to the department head for anything that would be a exception

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 to the rule and then make sure that we ensure that city council has full notification before

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 any program changes are made through something like a Friday report so that they can bring

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 things back in if there are questions or concerns so that city council would still maintain

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 oversight on that program.

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 And then leak adjustments we ran into some inadvertent wording problems from when this

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 came through a couple of years ago so we want to make sure that we get those corrected and

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 make sure we're in alignment with other cities.

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 So what we found is the places that we are not aligned with other cities is the process

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 for a leak adjustment is hard coded in city ordinance.

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 So any deviation to it would require council intervention that they found that our filing

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 time was a little shorter than what the benchmark showed and that we had a little bit of a restrictive

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 policy in comparison.

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 We didn't have consideration at that time for AMI metering for water and lower customer

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 eligibility because we had an again oversight that the language excluded renters because

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 they cannot pull a permit.

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 So what we're looking for is we're going to revise the restrictions so that residential

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 customers there would be no cap but commercial customers would cap their loss at one hundred

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 thousand gallons.

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 We've been asked to add a provision for sprinklers and pools but we would cap that at five thousand

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 gallons and at a reduced rate over what a normal leak adjustment would be.

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 So that way there is some provision for those customers but it is going to protect the city

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 from significant cost.

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 We will increase our submission deadline to 60 days and then we need to update the ordinance

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 to make sure that the provision for renters is included and again authorizing program

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 authority to city manager discretion to customer service head of customer service and then

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 council getting provisions for any changes are made and add language for AMI metering.

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 So in summary collections is performing better than the industry and it's doing so consistently

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 and more effective and cost efficient and then we want to say our recommendations is

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 to work on being more responsible responsive to customer needs in the way that we're doing

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 commercial deposits payment arrangements and leak adjustments and with that I'll answer

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 questions.

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 Do we have any questions.

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 Customer service there are always questions going back a few slides where you're talking

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 about your deposit requirements and you have the credit rating of a what are you using

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 to determine that credit rating.

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 So it is an internal scoring system that evaluates the number of late payments disconnections

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 and other payment anomalies.

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 So it is calculated automatically on a 12 month rolling period.

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 So it's an internal metric based on our correct and it is defined in city ordinance.

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 And if customers don't need that credit rating are they able to get an understanding of why

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 they're not meeting that if yes yes we can go back and be able to explain that.

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 Yes I'm curiosity back on page prior to the summary it appears that the program authority

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 goes to the city manager and then the head of customer service whereas on the other remarks

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 it went from the city manager to the department head.

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 This is the same the head of customer service that department head but that doesn't include

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 the department head just a city manager.

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 So I'm curious should the department head also have that discretion rather than wait

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 for the city manager considering the breadth of that person's duties.

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 What's listed is program authority to city manager meaning the city manager can approve

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 like what the program guidelines are oh changes to the right.

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 I'm sorry my apology I was thinking in terms of you know actual approvals whereas before

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 you know that would go through the department head very well thank you.

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 Any further questions.

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 So I think this you know looks like a good plan removing that requirement of having to

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 go to city council putting that authority in staff I think is appropriate these programs

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 probably need to get adjusted you know every few years based on changes in the market changes

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 in the community so I think I feel like that's an appropriate plan.

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 Anybody else have any guidance to staff.

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 Do we need to approve this to move forward or this is just informational yeah and any

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 guidance anything that you'd like to see.

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 I mean I think that's impressive the results that you guys have had thank you compared

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 to the industry average.

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 And now we will move into our closed session the public utilities board at 917 a.m. will

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 convene in closed session to deliberate the closed meeting items set forth in the agenda

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 which are the following pub 25153 deliberations regarding certain public power utilities competitive

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 matters under Texas government code section five five one dot zero eight six.

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 The public utility board has now at 927 a.m. reconvened from closed closed session and no

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 official action was taken.

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00:18:26,220 --> 00:18:33,840
 We will now consider individual item for individual consideration item B adoption of an ordinance

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00:18:33,840 --> 00:18:47,240
 establishing the schedule of rates for electric service for ECL.

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 Our transmission cost recovery factor so just a quick overview of our current rates our

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 native load ECA is set at point zero four six two cents per KWH does provide a buffer

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 of plus or minus twenty million dollars for our ECA balance and we're not recommending

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 any changes for this.

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00:19:04,680 --> 00:19:10,560
 Our large load ECA is currently at point zero five one five cents per KWH buffer of zero

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 to twenty million dollars and our transmission cost recovery factor rates are shown here

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 and we're not recommending any changes for this.

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 So our large load ECA we are recommending an increase to point zero five seven seven

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 cents effective October 15th our native load ECA forecasted account balance is shown here.

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 If we maintain the rate of point zero four six two cents we will have a balance of nineteen

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 point six million dollars by June of twenty twenty six again that account balance buffers

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00:19:41,660 --> 00:19:47,760
 plus or minus twenty million and our TCRF forecasted account balance as long as we maintain

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00:19:47,760 --> 00:19:52,160
 our current rate of point zero one seven six we will have a balance of six hundred and

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 twenty three thousand by June of twenty twenty six.

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 So our staff recommends an increase to our large load ECA effective October 15th again

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 that's increasing it to point zero five seven seven cents and we would need a vote on this

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 ordinance today.

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 Is there any discussion or questions.

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 Chair would entertain a motion like a motion from Mr. Newquist and second from Mr. Rybak

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 all in favor of approval please say aye.

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00:20:33,960 --> 00:20:35,440
 Any opposed.

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 Motion carries unanimously.

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 We have no further business so we are adjourned.