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 >> Okay, good morning, it's 9 o'clock.

2
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 So let's call to order, we do have a quorum.

3
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 The Monday, October 14th Public Utilities Board for the City of Denton.

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 First item is the consent agenda.

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 Are there any board members that wish to pull one of the agenda items?

6
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 >> Yes. >> Yes.

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 >> Item B is in Bravo, E is in Echo, F is in Foxtrot.

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 >> Okay, so we are pulling B, E, and F.

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 Do we have a motion to approve A, C, and D?

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 >> So moved.

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 >> Second?

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 >> Second.

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 >> All in favor say aye.

14
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 >> Aye. >> Aye.

15
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 >> Motion carries.

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 Item B, do we have someone?

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 >> Good morning board.

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 Terry Nolte, Assistant General Manager, DME.

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 Yes sir, can I, what question can I ask?

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 >> Well I understand the value of the short term forecast.

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 The value of the mid term and long term forecast is what I question.

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 >> Yeah. >> Has significant value for us.

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 >> So we use three forecasting tools, the first one is weather.

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 And of course our business is driven very, very closely by weather.

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 Both short term, mid term, and long term.

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 The second one that we use is a kind of an artificial intelligence program.

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 That is a learning piece of software that predicts output from our renewable

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 resources based upon historical weather conditions.

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 And then the third piece, yeah, so those are the two main ones.

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 And we use the longer term, mid term and longer term weather forecasting for

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 budgeting purposes.

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 So each year when we put a five year budget together,

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 we have to have a baseline assumption of what weather we're expecting.

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 And that weather drives the load forecast, which is the third piece that we use.

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 So all of these systems are integrated with one another, and

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 that's what we use them for.

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 >> Yeah, and in terms of dollars and cents, this may be a small amount.

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 But there's so many different ways to get long term forecasts that cost nothing.

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 Or you can share, you can find information from other organizations like EPRI perhaps,

40
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 or I don't know what ERCOT has, or some other agency that looks at long term things.

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 >> Right, so we do use- >> Is it worth paying for, extra,

42
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 for another opinion of what the weather's gonna be two months from now?

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 >> It is, because they provide actually very granular data for us.

44
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 So it's traditional, free, or

45
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 commonly available weather data would just provide day ahead highs and lows.

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 This provides actual hourly forecast through the term of the forecast so

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 that we can accurately project our electrical load demands.

48
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 Both for the system that we serve, and for ERCOT grid as a whole.

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 Because, as you know, we're selling power into the grid at various points where

50
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 our renewable resources are, and we need to have that level of granularity.

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 >> Is a long term forecast accurate, generally speaking, that you pay for?

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 >> As accurate as it can be.

53
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 I mean, we don't, the real value is in the short term forecast, and that's what

54
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 you're really paying for, is that short term forecast and the learning,

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 that neural network, the learning aspects of the software so

56
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 that we can correlate different weather forecast or

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 weather conditions to actual load that we're serving.

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 It helps us to manage both price and volume risk on our power procurement.

59
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 >> Which is a very large budget.

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 >> Yeah, the power purchase contract, $60 to $80 million a year is what we're spending.

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 So you're right, it is a small percentage, but it's very important to us.

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 And this is what the rest of the market uses.

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 So when we are competing to try to procure power in a competitive market,

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 we need to have at least as good data as our competitors do.

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 >> Okay, do we have a motion to approve?

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 >> I'll second that.

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 >> All in favor say aye.

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 >> Aye. >> Aye.

69
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 >> Opposed?

70
00:04:57,000 --> 00:04:58,440
 Motion carries.

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 Item E.

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 >> Morning, board.

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 >> Morning. >> Good morning, chair.

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 I'm Brent Heath, executive manager for energy delivery.

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 If there's any questions I can answer, I'd be happy to.

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 I do have a small presentation to go over, if y'all would prefer.

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 >> How long is your presentation?

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 >> It's less than an hour.

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 >> Now actually, we should be able to get through that in just a few minutes if we can get the screen on up here.

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 >> That'd be fine with me, if you've got five minutes.

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 >> You see?

82
00:05:40,220 --> 00:05:43,460
 Okay.

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 >> May I take five minutes?

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 >> This is a land transaction for contract between the city of Denton and the city of Garland for a piece of property that are Spencer Interchange.

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 Spencer Interchange is a substation that's right next to the Garland power plant that the city of Denton used to have.

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 The city of Denton power plant was actually sold to PG&E, Pacific Gas and Electric in 2001.

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 And when that was sold, they took the land for the power plant, as well as the land around the station.

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 We did retain the Spencer Interchange substation.

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 They stayed here serving some businesses here in the state of Texas, PG&E, until 2005.

90
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 And then Garland actually put a bid in on that and bought the power plant back from PG&E, Pacific Gas and Electric.

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00:06:34,520 --> 00:06:36,280
 Looks like the presentation's coming up.

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00:06:40,240 --> 00:06:50,480
 So this is the topics I was talking about, the power plant, Garland Power Plant.

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 The property that was sold with the power plant to PG&E in 2001.

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00:06:54,960 --> 00:06:57,640
 Spencer Interchange over here in the southeast quadrant.

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 2015, here's a picture on the left-hand side that shows the ring bus next to the coolant towers and what it looked like back at that time.

96
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 2018, after we've done some construction.

97
00:07:12,840 --> 00:07:18,040
 You might note on this coolant tower, if you come straight down here, that's where the fence line stopped.

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 We needed to acquire some additional land here to get some ground grid to properly ground the fence,

99
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 the chain link fence to put a control building in there to resolve an aging infrastructure, a relay control building.

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 It was an approved DME project.

101
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 We added some additional base terminals to bring transmission lines in.

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 You might notice how clean it kind of looks here.

103
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 We had to bring some additional lines in on the north side up here, and we increased the bus capacity of this ring bus to 3,000 amps.

104
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 This was originally a TMPA project also for the station that they own, and they transferred that to the city of Denton for us to do this work in 2015.

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 >> I have a question.

106
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 >> Yes, sir.

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 >> What is bus capacity?

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 >> Bus capacity is like the size of the wire.

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 How large is that?

110
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 How much current can flow through the bus, the conductor size, so to speak?

111
00:08:10,960 --> 00:08:11,840
 >> Thank you.

112
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 >> Uh-huh, yes, sir.

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 So when we were looking at how do we expand that fence outward, we just need a little bit of property.

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 We need some access easement, and we needed some room to construct and work through there.

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 We noticed as we were looking through that, the transmission line that existed already that came from the south, from our Parker substation,

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 when that land was sold, PG&E bought it, that was not reserved, and so we needed to resolve that issue as well.

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 And so we talked with the city of Garland, they came in and said, well, because there's access easements, they need access, we need access.

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 The transmission line easement, there's an existing fence line, let's just go ahead and resolve it and get it taken care of this time.

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 And so they came back with us to go ahead and acquire the 2.194 acres from them and grant the access easements.

120
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 We did go ahead and work with them, with the city of Denton real estate office and legal departments,

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 to draft a right of entry that was executed in 2017 that allowed us to go ahead and

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 enter the property, store materials, and commence construction so we could work with the peak load.

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 This was very critical time-wise, we were in the process of converting part of a 69 KV transmission system to 138.

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 And we needed this in order to keep from having power outages, so we needed to go ahead and proceed with the construction.

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 >> Is this clearing up title, basically?

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 >> Yes, it allows us to have the city of Denton assets on this property.

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 >> Okay.

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 >> So here's a photograph from the street view of Spencer Road looking northward to the existing Spencer interchange.

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 The blue building was the old control building, it's really hard to see.

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 But right here is the new control building that the control relay panel has been put into with the new structures.

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 This was a purchase price that was based upon an appraised value from a city of Denton and

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 city of Garland mutually agreed upon appraisal, and staff recommends approval of the sale contract in the 298,000 amount.

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 >> So we had two separate appraisals.

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 >> We had one appraiser, but we wanted to make sure we both were going to agree upon that appraiser before we went forward with it.

135
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 >> Okay, got it, got it, all right.

136
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 >> Be happy to answer any other questions that you might have.

137
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 >> That's $136,000 an acre, roughly, rounded up in the nearest thousand, $136,000 an acre.

138
00:10:39,960 --> 00:10:46,280
 Tell me again why that's worth $136,000 an acre.

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 >> The Spencer interchange site is in a very strategic location that's been there for

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 quite some time since I believe it was 1982 on an earlier slide, 1982.

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 This was where our 345 source from Denton West came into the city of Denton, so

142
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 it was our strongest source to serve all of the city of Denton.

143
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 So it's a very critical location, and we need to go ahead and resolve these title issues.

144
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 >> So the construction has already been done, is that right?

145
00:11:14,160 --> 00:11:14,840
 >> Yes, that's correct.

146
00:11:17,160 --> 00:11:20,880
 We're just in the process of trying to clean up some things that had happened a few years ago.

147
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 >> And the Spencer interchange is owned by Texas Municipal Power Agency, is that true?

148
00:11:29,120 --> 00:11:29,880
 >> Yes.

149
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 >> Okay, which is, it's a project for Texas Municipal Power Agency, right?

150
00:11:36,320 --> 00:11:39,200
 >> That they gave to us, we have done the work,

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 the city now owns this upgraded 3,000 amp bus and all the equipment we put in.

152
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 It was a major upgrade to increase that capacity.

153
00:11:47,040 --> 00:11:51,360
 >> Okay, so Denton owns the Spencer interchange now, not TMP.

154
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 >> That is correct, that's why they gave it to us.

155
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 >> That's why we're trying to clear up the title at this point.

156
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 >> Yes, that is correct.

157
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 >> Okay, any other questions?

158
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 >> This is a transmission work, so it's T cost eligible, I want to add that so

159
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 we can get reimbursed for this full cost for the work that we do on the transmission component.

160
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 >> Any other questions?

161
00:12:14,000 --> 00:12:17,000
 Do we have a motion to approve?

162
00:12:17,000 --> 00:12:17,760
 >> I'll move approval.

163
00:12:17,760 --> 00:12:19,840
 >> And a second?

164
00:12:19,840 --> 00:12:20,840
 >> Second.

165
00:12:20,840 --> 00:12:22,480
 >> All in favor say aye.

166
00:12:22,480 --> 00:12:23,320
 >> Aye. >> Aye.

167
00:12:23,320 --> 00:12:24,760
 >> Opposed?

168
00:12:24,760 --> 00:12:25,840
 Motion carries.

169
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 Item F.

170
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 >> Good morning members of the board, Ethan Cox, Director of Public Works.

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 I don't have a presentation but I can answer questions.

172
00:12:38,040 --> 00:12:42,760
 >> Okay, this is for a new CAT D9 dozer.

173
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 >> That's correct.

174
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 >> To push compacted waste toward a compactor.

175
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 >> Correct. >> We'll then run over it, okay.

176
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 It's a new machine, have you considered looking at an old machine since we like to recycle a lot of stuff?

177
00:12:56,760 --> 00:13:00,280
 >> I'm not, I can't speak to that, Terry, do you know if we took a look at-

178
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 >> The used machine?

179
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 >> The used market for these?

180
00:13:03,600 --> 00:13:07,000
 >> [INAUDIBLE]

181
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 >> So the answer is we had not considered a refurbished machine for this purchase.

182
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 Is there a reason because, I mean, I just snooped around last night and found 50 D9s within a day's drive of here for various prices.

183
00:13:21,680 --> 00:13:29,880
 Again, some of them might not, some of them may be junk, some of them might have some life left in them.

184
00:13:29,880 --> 00:13:35,960
 >> Right. >> But some of the ones that had lower operating miles on them were half the price.

185
00:13:35,960 --> 00:13:38,480
 >> It's certainly something we can take this off and consider.

186
00:13:38,480 --> 00:13:42,880
 I do know that the reliability of our existing dozer, this is about right sizing.

187
00:13:42,880 --> 00:13:46,640
 We're running at 155 right now, which is about 20,000 pounds lighter.

188
00:13:46,640 --> 00:13:51,520
 You mentioned compaction, that's the key thing for making this type of purchase.

189
00:13:51,520 --> 00:13:55,840
 We can certainly go back and take a look at the used market if we want to reconsider the purchase.

190
00:13:55,840 --> 00:14:06,480
 >> And in the explanation, the agenda item explanation, it said because of excessive maintenance and downtime, what is excessive maintenance?

191
00:14:06,480 --> 00:14:13,160
 >> I don't have the figures right now, but I do know from a downtime perspective every day that we don't have an appropriate size machine out there in the waste.

192
00:14:13,160 --> 00:14:15,200
 We're losing airspace.

193
00:14:15,200 --> 00:14:18,600
 This particular machine is Komatsu that we're currently running.

194
00:14:18,600 --> 00:14:22,480
 It's been down, I would say about half of the year.

195
00:14:22,480 --> 00:14:23,880
 >> What happens when it's down?

196
00:14:23,880 --> 00:14:25,120
 What happens then?

197
00:14:25,120 --> 00:14:31,400
 >> I need to defer to fleet on the maintenance, but these are warranty pieces of equipment.

198
00:14:31,400 --> 00:14:36,400
 So we do end up contracting with Komatsu to come out and do the maintenance.

199
00:14:36,400 --> 00:14:39,200
 >> So do you have any particulars you want to share, Terry?

200
00:14:39,200 --> 00:14:43,800
 >> This is a critical piece of equipment for daily compaction.

201
00:14:43,800 --> 00:14:46,240
 >> Yeah, what happens when you don't have it?

202
00:14:46,240 --> 00:14:50,880
 >> Typically the department will have to substitute another piece of equipment if available.

203
00:14:50,880 --> 00:14:53,920
 We'll have to try to get them a rental unit if available.

204
00:14:53,920 --> 00:14:58,120
 And a lot of times, because it is specialty, we can't get our hands on the rental.

205
00:14:58,120 --> 00:15:03,400
 So it's pretty critical that we keep it up for them.

206
00:15:03,400 --> 00:15:06,980
 >> And what makes it specialty is the big blade, right?

207
00:15:06,980 --> 00:15:11,080
 >> It's the weight of the machine and the fact that it's in refuse to begin with,

208
00:15:11,080 --> 00:15:15,920
 because that requires a whole other package to be added to a regular dozer.

209
00:15:15,920 --> 00:15:22,040
 Because trash will find its way into the interior of the machine if it's not guarded,

210
00:15:22,040 --> 00:15:27,320
 and that causes even more maintenance problems.

211
00:15:27,320 --> 00:15:31,840
 One of the other reasons that we did not look into a used machine is that we have an agreement

212
00:15:31,840 --> 00:15:37,960
 with the North Central Council of Governments so that we're eligible

213
00:15:37,960 --> 00:15:40,600
 for some grant funding opportunities.

214
00:15:40,600 --> 00:15:44,480
 Part of that agreement is that we buy new equipment and not used equipment,

215
00:15:44,480 --> 00:15:49,160
 and that's because of emissions-related issues.

216
00:15:49,160 --> 00:15:51,720
 >> And the refuse is very hard on the machines.

217
00:15:51,720 --> 00:15:56,560
 I remember from my past, so typically that's why they don't use used also.

218
00:15:56,560 --> 00:16:01,120
 >> It's the harshest environment out there, and that's the reason it's hard to get rental equipment,

219
00:16:01,120 --> 00:16:03,840
 because once we tell them where we're going to rent it.

220
00:16:03,840 --> 00:16:06,040
 >> They're not going to rent it to you, right?

221
00:16:06,040 --> 00:16:09,160
 >> So are you going to get a grant for part of the cost of this?

222
00:16:09,160 --> 00:16:15,440
 >> This one is not eligible for a grant at this time, but we do take advantage of other opportunities

223
00:16:15,440 --> 00:16:18,120
 when they're available and they meet our needs.

224
00:16:18,120 --> 00:16:26,120
 But the agreement we have is so that we can take advantage of those opportunities when they come up.

225
00:16:26,120 --> 00:16:29,920
 >> Okay. Any other questions?

226
00:16:29,920 --> 00:16:31,480
 Do we have a motion to approve?

227
00:16:31,480 --> 00:16:33,040
 >> So moved.

228
00:16:33,040 --> 00:16:33,840
 >> And a second?

229
00:16:33,840 --> 00:16:34,600
 >> Second.

230
00:16:34,600 --> 00:16:36,120
 >> All in favor say aye.

231
00:16:36,120 --> 00:16:37,480
 >> Aye.

232
00:16:37,480 --> 00:16:38,840
 >> Opposed?

233
00:16:38,840 --> 00:16:39,680
 >> Opposed.

234
00:16:39,680 --> 00:16:42,120
 >> Nay.

235
00:16:42,120 --> 00:16:44,680
 >> Motion carried.

236
00:16:44,680 --> 00:16:50,720
 Next item, consider approval of minutes of September 23rd, 2019.

237
00:16:50,720 --> 00:16:54,440
 I did notice that the members present needs to be changed.

238
00:16:54,440 --> 00:17:00,720
 We have Charles Parker and Barbara Russell, not Lillia, and Charlie Jackson.

239
00:17:00,720 --> 00:17:02,480
 >> Yes.

240
00:17:02,480 --> 00:17:06,360
 >> Other than that change, are there any other changes?

241
00:17:06,360 --> 00:17:08,560
 >> I'll move approval as a second.

242
00:17:08,560 --> 00:17:09,520
 >> Okay.

243
00:17:09,520 --> 00:17:10,560
 >> Second.

244
00:17:10,560 --> 00:17:12,160
 >> All in favor say aye.

245
00:17:12,160 --> 00:17:12,840
 >> Aye. >> Aye.

246
00:17:12,840 --> 00:17:14,480
 >> Opposed?

247
00:17:14,480 --> 00:17:15,800
 All right.

248
00:17:15,800 --> 00:17:22,240
 Next item is consider recommending the adoption of an ordinance to declare the intent

249
00:17:22,240 --> 00:17:26,560
 to reimburse capital program expenditures for the electric utility,

250
00:17:26,560 --> 00:17:31,240
 solid waste water, waste water, and general government.

251
00:17:31,240 --> 00:17:32,200
 >> Okay. Good morning.

252
00:17:32,200 --> 00:17:33,000
 >> Good morning.

253
00:17:33,000 --> 00:17:35,520
 >> Board, my name is David Deans, Director of Finance.

254
00:17:35,520 --> 00:17:39,560
 I'll have a very brief presentation to go over what the purpose of this ordinance is

255
00:17:39,560 --> 00:17:43,840
 and how we use it to fund these projects.

256
00:17:43,840 --> 00:17:48,760
 So we will issue debt here at late spring, early summer for all

257
00:17:48,760 --> 00:17:54,360
 of the capital projects included in the FY19, FY19-20 budget.

258
00:17:54,360 --> 00:17:57,640
 But a lot of those projects we want to start before we actually issue the debt

259
00:17:57,640 --> 00:17:59,120
 and receive the funds.

260
00:17:59,120 --> 00:18:03,880
 So as a city, what we do is have city council approve a reimbursement ordinance

261
00:18:03,880 --> 00:18:08,440
 which gives us authority to spend those funds prior to actually issuing the debt.

262
00:18:08,440 --> 00:18:12,400
 So it's something that we do every year and we always come to PUB to talk

263
00:18:12,400 --> 00:18:15,640
 through those utility items that were approved in the budget

264
00:18:15,640 --> 00:18:17,520
 and that will be going forward with this ordinance.

265
00:18:17,520 --> 00:18:23,000
 So all of the items within each of the utilities are directly from the FY19-20 budget.

266
00:18:23,000 --> 00:18:26,320
 There's no changes in any of the CIP, but these are the projects

267
00:18:26,320 --> 00:18:29,000
 that the utilities would like to move forward with prior

268
00:18:29,000 --> 00:18:32,120
 to that late spring, early summer date.

269
00:18:32,120 --> 00:18:33,400
 So I'll go through the list here.

270
00:18:33,400 --> 00:18:35,960
 We have staff to answer any specific questions.

271
00:18:35,960 --> 00:18:38,520
 We did go through all of these during the budget process,

272
00:18:38,520 --> 00:18:40,840
 but staff would be happy to answer any questions.

273
00:18:40,840 --> 00:18:44,040
 I'll just hit the high number, but if you have any questions

274
00:18:44,040 --> 00:18:46,240
 on those projects, we can answer them.

275
00:18:46,240 --> 00:18:49,680
 So the water projects included in the CIP that we have included

276
00:18:49,680 --> 00:18:54,120
 for this reimbursement ordinance is $2.4 million and you can see those there

277
00:18:54,120 --> 00:18:57,080
 from the station down to the replacement.

278
00:18:57,080 --> 00:19:03,280
 11.3 million in wastewater projects included.

279
00:19:03,280 --> 00:19:12,160
 3.1 million for solid waste, including the renovations and the vehicles.

280
00:19:12,160 --> 00:19:18,040
 And then our electric projects, obviously the largest category,

281
00:19:18,040 --> 00:19:21,840
 a long list there of $37.6 million.

282
00:19:21,840 --> 00:19:23,960
 You can definitely answer questions on any of these.

283
00:19:23,960 --> 00:19:28,720
 These across all of the CIP and the electric from transmission distribution also

284
00:19:28,720 --> 00:19:31,880
 to those other categories such as automated meter reading

285
00:19:31,880 --> 00:19:35,240
 and you can see those transmission distribution as we go down.

286
00:19:35,240 --> 00:19:39,480
 And as kind of alluded to earlier, those transmission assets will then be part

287
00:19:39,480 --> 00:19:41,680
 of our TCOS filing in future years.

288
00:19:41,680 --> 00:19:42,720
 >> May I ask you a question?

289
00:19:42,720 --> 00:19:43,280
 >> Sure.

290
00:19:43,280 --> 00:19:46,400
 >> What are power factor improvements?

291
00:19:46,400 --> 00:19:48,560
 >> Well, hand that over to Brent.

292
00:19:48,560 --> 00:19:49,440
 >> Can you take it if you want to?

293
00:19:49,440 --> 00:19:50,120
 >> No, no, you guys.

294
00:19:50,120 --> 00:19:51,400
 >> Sure.

295
00:19:51,400 --> 00:19:56,520
 >> Brent Heath, Executive Manager for Energy Delivery.

296
00:19:56,520 --> 00:19:59,800
 Power factor improvements for capacitor banks, capacitors,

297
00:19:59,800 --> 00:20:01,680
 change the capacitance on the line.

298
00:20:01,680 --> 00:20:06,640
 When inductive motors, large air conditioners, large motors get on the line,

299
00:20:06,640 --> 00:20:10,240
 they cause inductance on the line, cause the power factor to go lagging,

300
00:20:10,240 --> 00:20:13,800
 to decrease and you counteract that by putting capacitors on the line

301
00:20:13,800 --> 00:20:16,640
 which raises the capacitance, counteracts the inductance,

302
00:20:16,640 --> 00:20:19,400
 it gets it closer to a unity power factor.

303
00:20:19,400 --> 00:20:22,880
 And so this, we do that across our distribution system to try to stay as close

304
00:20:22,880 --> 00:20:26,160
 to unity power factor, either lagging or leading.

305
00:20:26,160 --> 00:20:27,880
 Unity is right in the middle.

306
00:20:27,880 --> 00:20:29,880
 That's the zero point.

307
00:20:29,880 --> 00:20:35,760
 >> So if there's, it's basically there to boost the power when there's a greater drain?

308
00:20:35,760 --> 00:20:38,760
 >> There, it's the reactive component of the power.

309
00:20:38,760 --> 00:20:40,280
 >> Yes.

310
00:20:40,280 --> 00:20:44,720
 >> Okay.

311
00:20:44,720 --> 00:20:47,000
 >> Okay, thank you.

312
00:20:47,000 --> 00:20:49,200
 >> Yeah, I got it.

313
00:20:49,200 --> 00:20:51,160
 >> Do some heavy thinking on that.

314
00:20:51,160 --> 00:20:57,800
 [ Laughter ]

315
00:20:57,800 --> 00:21:02,240
 >> David, can you explain what bonds are being sold?

316
00:21:02,240 --> 00:21:07,760
 Are these ones that we voted on in 2014 or are these general obligation or?

317
00:21:07,760 --> 00:21:11,280
 >> These were also, all of the utility bonds will be certificates of obligation

318
00:21:11,280 --> 00:21:13,120
 so they're not included in any bond program.

319
00:21:13,120 --> 00:21:15,120
 >> Okay.

320
00:21:15,120 --> 00:21:18,640
 >> Including the ordinance that you saw, we gave you the entire ordinance

321
00:21:18,640 --> 00:21:19,720
 that we'll be taking to the city council.

322
00:21:19,720 --> 00:21:22,640
 So within that, you can see some on the general government side.

323
00:21:22,640 --> 00:21:28,240
 We're issuing that final general obligations for the 2014 bond program.

324
00:21:28,240 --> 00:21:32,760
 That'll be our last issuance for the 2014 bond program on the general government side.

325
00:21:32,760 --> 00:21:33,640
 >> Okay.

326
00:21:33,640 --> 00:21:37,320
 >> And what's the term of the bonds that are used to finance these programs?

327
00:21:37,320 --> 00:21:41,720
 >> 20 years for the most part, although there's some electric that are 30 years.

328
00:21:41,720 --> 00:21:45,240
 >> And what interest rate do you anticipate?

329
00:21:45,240 --> 00:21:47,680
 >> Well, interest rates are as low as they've ever been, right?

330
00:21:47,680 --> 00:21:50,400
 Or lowest as they've been in a number of years right now.

331
00:21:50,400 --> 00:21:55,760
 So it's possible between 2 and 3 percent as low as that going into next year.

332
00:21:55,760 --> 00:21:56,040
 So it's--

333
00:21:56,040 --> 00:21:59,400
 >> So you anticipate the rate of issuance will be between 2 and 3?

334
00:21:59,400 --> 00:22:03,320
 >> Yeah, just given, you know, we issued bonds at the end of the fiscal year last year,

335
00:22:03,320 --> 00:22:06,040
 a little later in the summer and we got rates in that range.

336
00:22:06,040 --> 00:22:08,160
 So, you know, obviously things could change,

337
00:22:08,160 --> 00:22:10,320
 but it's a very low interest rate environment right now.

338
00:22:10,320 --> 00:22:12,880
 So we'll be keeping an eye on it for sure.

339
00:22:12,880 --> 00:22:18,120
 >> And back on the vehicles, do we use more like certificates so that that's more aligned

340
00:22:18,120 --> 00:22:20,520
 with the useful life of the vehicles, correct?

341
00:22:20,520 --> 00:22:20,880
 >> Right, right.

342
00:22:20,880 --> 00:22:24,200
 So we won't do 20 years to the vehicles, we'll do 5 years, yeah.

343
00:22:24,200 --> 00:22:26,120
 >> That was actually the gist of my question.

344
00:22:26,120 --> 00:22:26,600
 >> Sure.

345
00:22:26,600 --> 00:22:29,760
 >> Do you mind filling me in on what's done for the vehicle components

346
00:22:29,760 --> 00:22:31,280
 of this and the short-lived assets?

347
00:22:31,280 --> 00:22:34,840
 >> Yeah. So the vehicles would do 5-year issuances and then

348
00:22:34,840 --> 00:22:38,360
 for facility maintenance and things like that we do 10-year issuances.

349
00:22:38,360 --> 00:22:40,960
 For most other projects it's 20 years, although for some

350
00:22:40,960 --> 00:22:43,560
 of our assets with electric we'll do 30 years.

351
00:22:43,560 --> 00:22:46,200
 So it all depends on the life of the asset.

352
00:22:46,200 --> 00:22:52,120
 So some of those electric assets that have the longer life will do 30 years,

353
00:22:52,120 --> 00:22:56,840
 but definitely for vehicles it's always 5 and then 10 for facilities and things like that.

354
00:22:56,840 --> 00:22:58,120
 >> Thank you.

355
00:22:58,120 --> 00:23:02,880
 >> I'm sure the city has a debt management policy that says you can't issue debt

356
00:23:02,880 --> 00:23:05,440
 for a longer life than the assets.

357
00:23:05,440 --> 00:23:08,960
 Most cities do, so I imagine you do too, right?

358
00:23:08,960 --> 00:23:14,760
 >> We do and as we go through our audit that's something that we have to abide by.

359
00:23:14,760 --> 00:23:18,720
 >> Is this something that is standard practice?

360
00:23:18,720 --> 00:23:20,480
 This, the--

361
00:23:20,480 --> 00:23:21,280
 >> Reimbursement.

362
00:23:21,280 --> 00:23:24,240
 >> The reimbursement policy, does it have a history in the city?

363
00:23:24,240 --> 00:23:24,520
 >> It is.

364
00:23:24,520 --> 00:23:28,440
 We've done this, I don't know what year we started it, but definitely over the past 5

365
00:23:28,440 --> 00:23:31,120
 or 10 years every year, I don't know if it was prior to that.

366
00:23:31,120 --> 00:23:36,080
 But yes, it's a standard practice and it just, it helps us get those projects going sooner

367
00:23:36,080 --> 00:23:39,640
 than waiting till almost the end of the fiscal year before we start it.

368
00:23:39,640 --> 00:23:40,640
 >> Thank you.

369
00:23:40,640 --> 00:23:43,800
 >> Any other questions?

370
00:23:43,800 --> 00:23:45,680
 All right.

371
00:23:45,680 --> 00:23:48,360
 Do we have a motion to approve?

372
00:23:48,360 --> 00:23:51,960
 >> Move approval.

373
00:23:51,960 --> 00:23:53,760
 >> Oh, I'm sorry, I jumped in the middle of your--

374
00:23:53,760 --> 00:23:54,200
 >> Oh, that's right.

375
00:23:54,200 --> 00:23:54,720
 >> No, I--

376
00:23:54,720 --> 00:23:55,400
 >> I'm sorry.

377
00:23:55,400 --> 00:23:58,240
 >> This is just the rest of the process.

378
00:23:58,240 --> 00:24:01,280
 We'll go through-- we have a bond oversight committee for all of our bonds.

379
00:24:01,280 --> 00:24:03,440
 So as I mentioned, we'll be issuing them in 2014 bonds.

380
00:24:03,440 --> 00:24:05,120
 So there's the general government side.

381
00:24:05,120 --> 00:24:09,280
 And then throughout the summer, June is a projected date.

382
00:24:09,280 --> 00:24:12,440
 We could move that up and that kind of goes back to the interest rate discussion.

383
00:24:12,440 --> 00:24:15,960
 We'll try to take a feel for where we think interest rates are and we could make--

384
00:24:15,960 --> 00:24:17,680
 do that sooner or later.

385
00:24:17,680 --> 00:24:21,840
 But the reimbursement ordinance gives us that flexibility to do it as interest rate goes.

386
00:24:21,840 --> 00:24:22,720
 So that's it.

387
00:24:22,720 --> 00:24:28,960
 Okay, now any other questions and a motion to approve?

388
00:24:28,960 --> 00:24:30,080
 >> So moved.

389
00:24:30,080 --> 00:24:30,920
 >> And a second?

390
00:24:30,920 --> 00:24:32,880
 Okay, all in favor say aye.

391
00:24:32,880 --> 00:24:34,480
 >> Aye.

392
00:24:34,480 --> 00:24:35,480
 >> Any noes?

393
00:24:35,480 --> 00:24:36,840
 Okay, motion carries.

394
00:24:36,840 --> 00:24:38,160
 >> Thank you.

395
00:24:38,160 --> 00:24:43,000
 >> And on to city manager update.

396
00:24:43,000 --> 00:24:44,000
 >> Yes, ma'am.

397
00:24:44,000 --> 00:24:46,120
 Good morning, members of the board.

398
00:24:46,120 --> 00:24:53,040
 In your packet, I included a memo at the request of Ms. Parker about PUB viewership.

399
00:24:53,040 --> 00:25:00,480
 And in the memo, Billy Matthews, our manager of DTV, provided the data for the last 12 months.

400
00:25:00,480 --> 00:25:07,880
 And included in that is we have a number of options in which ways the viewing public can see PUB meetings.

401
00:25:07,880 --> 00:25:13,080
 There are two live options, one through the app, the app that you use,

402
00:25:13,080 --> 00:25:16,400
 the Legistar app that's available to others as well.

403
00:25:16,400 --> 00:25:21,800
 Also through our Denton TV, our DTV live stream, which is happening as we speak right now.

404
00:25:21,800 --> 00:25:24,800
 And the last option is on demand.

405
00:25:24,800 --> 00:25:31,120
 So if a person misses a meeting, they can go back and the meetings are indexed.

406
00:25:31,120 --> 00:25:37,680
 And so they can actually watch the viewing of the meeting as per the item.

407
00:25:37,680 --> 00:25:38,840
 So they don't have to go through the whole meeting.

408
00:25:38,840 --> 00:25:43,040
 They can fast forward, or they can rewind, however they see fit.

409
00:25:43,040 --> 00:25:51,760
 Again, just provide the information at the request of Ms. Parker in regards to just the viewership for the last 12 months.

410
00:25:51,760 --> 00:25:56,240
 As you can see, we have quite a few views throughout the course of the year.

411
00:25:56,240 --> 00:25:59,880
 There is no pattern, quite honestly.

412
00:25:59,880 --> 00:26:07,680
 Just looking at it, I think just based on some discussions we've had with staff, I think a lot of it has to do with the topic at hand for

413
00:26:07,680 --> 00:26:12,680
 that specific meeting where people have interest in a specific item or items.

414
00:26:12,680 --> 00:26:14,480
 So they get some viewership.

415
00:26:14,480 --> 00:26:17,680
 So really just wanted to provide that data for you.

416
00:26:17,680 --> 00:26:21,240
 If you have any questions, I'll try to answer.

417
00:26:21,240 --> 00:26:23,280
 Billy is actually running the meeting at the moment.

418
00:26:23,280 --> 00:26:31,600
 So if he, when we were talking earlier this morning, he could send me Morse code through his little light here that he has.

419
00:26:31,600 --> 00:26:35,000
 So I think one blink is yes and two blinks is no.

420
00:26:35,000 --> 00:26:43,160
 So, but if there's some questions that you have and I can't answer, we'll be certainly happy to respond to you later this afternoon or tomorrow.

421
00:26:43,160 --> 00:26:49,960
 >> I was suspecting that the jump in April and May had to do with class assignments.

422
00:26:49,960 --> 00:26:56,640
 High school government teachers, you know, make their students attend the thing.

423
00:26:56,640 --> 00:26:58,000
 >> We do have that.

424
00:26:58,000 --> 00:27:02,600
 In fact, we usually have around towards the end of a semester.

425
00:27:02,600 --> 00:27:02,880
 >> Yeah.

426
00:27:02,880 --> 00:27:06,440
 >> We usually have a series of students that come, high school and college,

427
00:27:06,440 --> 00:27:14,640
 that come to a variety of committee meetings and board meetings throughout the course of those four to six week time frame.

428
00:27:14,640 --> 00:27:18,040
 So that could be it, but.

429
00:27:18,040 --> 00:27:22,800
 >> And I know on April 22nd, I was one of the viewers because I was gone that board meeting.

430
00:27:22,800 --> 00:27:25,320
 So I went back and reviewed it to see what happened.

431
00:27:25,320 --> 00:27:26,040
 >> Well, we appreciate that.

432
00:27:26,040 --> 00:27:27,280
 >> Yeah, as easy as that.

433
00:27:27,280 --> 00:27:32,640
 >> And again, you'll note that the meetings in November, the second meeting in November and December,

434
00:27:32,640 --> 00:27:36,640
 those are, there's no viewers, there's no meeting because of the holiday time frame.

435
00:27:36,640 --> 00:27:42,480
 >> Right. >> And then we had one meeting in August where there was a no meeting due to the lack of a quorum, so.

436
00:27:42,480 --> 00:27:45,520
 >> Well, thank you.

437
00:27:45,520 --> 00:27:53,360
 I was a bit surprised at how many people actually really do view it, so I'm pleased that people actually view it.

438
00:27:53,360 --> 00:27:57,680
 >> And out of a note, next time we meet, the second meeting in October,

439
00:27:58,920 --> 00:28:07,720
 there's actually, for the first time, we're actually simultaneously videoing or broadcasting two meetings at the same time.

440
00:28:07,720 --> 00:28:13,120
 So this room won't be available because another board is using it.

441
00:28:13,120 --> 00:28:17,480
 And so the committee, the board, the PUB will be in the council chambers.

442
00:28:17,480 --> 00:28:18,640
 >> Okay.

443
00:28:18,640 --> 00:28:21,680
 >> So, just to make you aware of that.

444
00:28:21,680 --> 00:28:22,200
 >> All right.

445
00:28:23,440 --> 00:28:30,760
 Otherwise, just, we also have in the packet a memo about our put or pay agreements.

446
00:28:30,760 --> 00:28:36,320
 If you have any questions about those, Ethan Cox can provide you more specifics about those.

447
00:28:36,320 --> 00:28:40,880
 Those, a few of those agreements were considered last Tuesday, and the remainder of those,

448
00:28:40,880 --> 00:28:46,240
 or two of the three remaining contracts will be reviewed by council tomorrow.

449
00:28:46,240 --> 00:28:51,000
 And then I believe the last contract will be reviewed by council the following Tuesday, so.

450
00:28:51,000 --> 00:28:53,760
 >> I just had a quick clarification question on that.

451
00:28:53,760 --> 00:28:58,400
 These are, I didn't quite understand the minutes of the city council meeting.

452
00:28:58,400 --> 00:29:07,800
 These are contracts that just sort of pin down entities that are already using our landfill, right?

453
00:29:07,800 --> 00:29:08,520
 >> That's correct.

454
00:29:08,520 --> 00:29:10,320
 >> Right. >> We're a couple of alterations.

455
00:29:10,320 --> 00:29:16,560
 So if you'll recall during the budget discussion, we talked to PB and council about kind of going in and negotiating with some of these firms.

456
00:29:16,560 --> 00:29:21,920
 A few had approached us, kind of the regional landscape of landfills is really changing.

457
00:29:21,920 --> 00:29:26,960
 The DFW landfill in Louisville's closing, a lot of those customers are already looking for other locations.

458
00:29:26,960 --> 00:29:33,280
 And so, talking to a few of these firms, the only new firm which was approved last week was Wise County.

459
00:29:33,280 --> 00:29:40,600
 So they're a new customer to the landfill, all the rest are existing customers that are in good paying status.

460
00:29:40,600 --> 00:29:43,840
 The one thing that did change a little bit was the volumes.

461
00:29:43,840 --> 00:29:48,840
 So some of these providers did propose increasing the amount of volume that they would actually bring to the landfill.

462
00:29:48,840 --> 00:29:56,360
 And like I said, I think that's a direct result of kind of the regional pressures that we're seeing without a lot of other landfills being able to accept it.

463
00:29:56,360 --> 00:30:00,320
 >> So the purpose of having a contract is so you can rely on it budgetarily.

464
00:30:00,320 --> 00:30:04,840
 >> It is to provide you some certainty from a revenue standpoint.

465
00:30:04,840 --> 00:30:11,280
 Previously, we didn't have these types of contracts and diesel prices go up.

466
00:30:11,280 --> 00:30:18,400
 It may be more advantageous for one of these haulers to go down the road, and it is a significant piece of our revenue pie right now.

467
00:30:18,400 --> 00:30:22,360
 One of the things that we share with council is debt service begins to fall off over the next three years.

468
00:30:22,360 --> 00:30:26,920
 We did have a number of projects like landfill mining, building materials recovery.

469
00:30:26,920 --> 00:30:29,160
 They were significantly underfunded.

470
00:30:29,160 --> 00:30:34,720
 And so what was happening is the residential and commercial rate payers are having to subsidize some of their shortfalls.

471
00:30:34,720 --> 00:30:43,200
 And so what these agreements do provide is some revenue certainty as well as what we believe will be some rate relief.

472
00:30:43,200 --> 00:30:45,120
 And that's what the council will consider tomorrow.

473
00:30:45,120 --> 00:30:50,800
 And then one quick add on, I apologize.

474
00:30:50,800 --> 00:30:57,440
 These agreements are structured in a way that even if they do not bring the guaranteed volume to the landfill, they still pay that price.

475
00:30:57,440 --> 00:31:03,240
 That's kind of the term put or pay, because you're going to pay at least that amount regardless of the volume you bring.

476
00:31:05,360 --> 00:31:08,320
 >> Does otherwise, if diesel increases, they go somewhere else?

477
00:31:08,320 --> 00:31:09,800
 >> That option to go somewhere else, correct.

478
00:31:09,800 --> 00:31:14,440
 >> All right, and future agenda or?

479
00:31:14,440 --> 00:31:22,400
 >> No, we do have a few more items coming up in October, and then I think the facility tour is still scheduled for later this month.

480
00:31:22,400 --> 00:31:23,880
 >> Okay.

481
00:31:23,880 --> 00:31:26,000
 >> Otherwise, nothing else to report.

482
00:31:26,000 --> 00:31:29,320
 >> What exactly will be part of the facility tour?

483
00:31:29,320 --> 00:31:34,400
 I did a tour in May, and I'm wondering if this is a new one.

484
00:31:34,400 --> 00:31:35,240
 >> I don't believe so.

485
00:31:35,240 --> 00:31:39,080
 I think because we've had quite a bit of turnover on the board, it was just an opportunity for

486
00:31:39,080 --> 00:31:42,560
 new board members to be able to go through the same tour that you went through.

487
00:31:42,560 --> 00:31:44,440
 If you want to go through it again, we'd be happy to have you.

488
00:31:44,440 --> 00:31:47,000
 >> I enjoyed it.

489
00:31:47,000 --> 00:31:50,440
 >> What was the date when we're not going to be here?

490
00:31:50,440 --> 00:31:51,160
 >> October 23rd.

491
00:31:51,160 --> 00:31:56,000
 >> Okay, on to concluding items.

492
00:31:56,000 --> 00:31:59,960
 Is there a board member that wishes to have anything added to a future?

493
00:31:59,960 --> 00:32:05,640
 >> Nothing added, I just wanted to bring to your attention something that some of you may already know.

494
00:32:05,640 --> 00:32:14,600
 The Lone Star chapter of the Sierra Club has done a clean energy survey of municipally owned utilities.

495
00:32:14,600 --> 00:32:19,320
 And Denton came in second after Austin.

496
00:32:19,320 --> 00:32:28,240
 And I have some literature here about it, if I'd like to share with you, which you can pass out.

497
00:32:28,240 --> 00:32:34,400
 So I just wanted to bring that out because I think it's something that we should be very proud of and

498
00:32:34,400 --> 00:32:40,960
 really thank DME for the direction that they're taking with renewable energy and energy conservation.

499
00:32:40,960 --> 00:32:41,880
 >> Thank you for sharing that.

500
00:32:41,880 --> 00:32:42,380
 >> Yes.

501
00:32:42,380 --> 00:32:46,480
 >> Any other concluding items?

502
00:32:46,480 --> 00:32:51,880
 All right, do we have a motion to adjourn?

503
00:32:51,880 --> 00:32:53,080
 >> So moved.

504
00:32:53,080 --> 00:32:55,280
 >> Second?

505
00:32:55,280 --> 00:32:55,960
 I guess we're adjourned.

506
00:32:55,960 --> 00:32:56,480
 >> Yep.