WEBVTT 00:00:00.000 --> 00:00:05.440 It's nine o'clock, good morning and welcome to the Public Utility Board meeting of the 00:00:05.440 --> 00:00:12.120 City of Ditten of Monday, April 14th, 2025 and we will call that meeting to order. 00:00:12.120 --> 00:00:15.320 Are there any presentation from members of the public? 00:00:15.320 --> 00:00:19.680 Nope, we have our last member here. 00:00:19.680 --> 00:00:23.560 All right, we're gonna move on to the consent agenda. 00:00:23.560 --> 00:00:28.720 Are there any items that any of the board members would like to pull from the consent 00:00:28.720 --> 00:00:29.720 agenda? 00:00:29.720 --> 00:00:30.720 Item B? 00:00:30.720 --> 00:00:39.400 Item B, I'll pull D as in dog, so items B and D have been pulled. 00:00:39.400 --> 00:00:48.640 Then we will entertain a motion on items A, C and E on the consent agenda. 00:00:48.640 --> 00:00:49.640 We have a motion. 00:00:49.640 --> 00:00:50.640 Second. 00:00:50.640 --> 00:00:52.440 We have a second from Mr. Taylor. 00:00:52.440 --> 00:00:54.800 All those in favor, please say aye. 00:00:54.800 --> 00:00:55.800 Aye. 00:00:55.800 --> 00:00:59.400 Any opposed, sign the same, passes unanimously. 00:00:59.400 --> 00:01:03.680 Item B is in boy. 00:01:03.680 --> 00:01:10.880 All right, good morning board members, Seth Garcia, Interim Director of Capital Projects. 00:01:10.880 --> 00:01:15.400 We did create a little brief presentation to run through really quickly and then I would 00:01:15.400 --> 00:01:18.720 be happy to answer any questions that you may have. 00:01:18.720 --> 00:01:24.700 All right, so the change order before you today is for Bonnie Bray phase three. 00:01:24.700 --> 00:01:29.240 So just a little reminder, Bonnie Bray phase three is the widening, the third phase of 00:01:29.240 --> 00:01:34.920 Bonnie Bray, from Rose Lawn all the way to Interstate 35 Service Road, very closely to 00:01:34.920 --> 00:01:36.400 the merge. 00:01:36.400 --> 00:01:39.640 We are going from a two-lane rural section to a four-lane section. 00:01:39.640 --> 00:01:48.320 We're adding in sidewalks, utility upgrades, as well as street lighting. 00:01:48.320 --> 00:01:53.520 So for our project schedule, we awarded this contract in August of 2023. 00:01:53.520 --> 00:01:58.360 We did hold off on issuing the NTP as long as we can, so there was two critical factors 00:01:58.360 --> 00:02:00.560 that were kind of driving this project. 00:02:00.560 --> 00:02:04.700 One was the merge project for TxDOT at I-35. 00:02:04.700 --> 00:02:09.640 There was a sewer line that we were forced to relocate and provide a connection tie-in 00:02:09.640 --> 00:02:14.800 point that was going to be in conflict with some TxDOT drill piers for the new crossing 00:02:14.800 --> 00:02:16.520 underneath 35. 00:02:16.520 --> 00:02:21.600 So TxDOT gave us a timeline for when we had to get that completed on the north end of 00:02:21.600 --> 00:02:23.200 the job. 00:02:23.200 --> 00:02:27.920 What brought us here today is the NLINK gas line conflict that was on the south end of 00:02:27.920 --> 00:02:30.000 the job, or the Rose Lawn side. 00:02:30.000 --> 00:02:35.760 So once council approved the construction contract, we were able to get a contract with 00:02:35.760 --> 00:02:40.020 NLINK approved on December 12th. 00:02:40.020 --> 00:02:44.100 Through communications with NLINK, we were looking at approximately 90 days for them 00:02:44.100 --> 00:02:47.720 to acquire easements to be able to begin their work. 00:02:47.720 --> 00:02:53.640 It took them about nine months to ultimately acquire all the easements needed. 00:02:53.640 --> 00:02:57.880 Once they were able to acquire the easements needed, they were able to perform their relocations 00:02:57.880 --> 00:03:01.640 and cleared those relocations in October of 2024. 00:03:01.640 --> 00:03:05.320 During that time, of course, we were working on the north end of the project to meet the 00:03:05.320 --> 00:03:14.160 TxDOT timeline for tying in FM 15, 15, and 35, and ultimately relocating that sewer line. 00:03:14.160 --> 00:03:19.500 Right now, our goal is to have substantial completion in September of 2026 and final 00:03:19.500 --> 00:03:25.600 completion in November of 2026. 00:03:25.600 --> 00:03:30.080 So for previous change orders, we've processed two contingency requests. 00:03:30.080 --> 00:03:35.360 Both are related to some of the wastewater work that's been done with the project. 00:03:35.360 --> 00:03:39.960 That first one was for $44,000 to correct some quantities that were vetted through the 00:03:39.960 --> 00:03:41.820 submittal process. 00:03:41.820 --> 00:03:49.560 The second one was for a water line work, again, that was done at I-35, and some field 00:03:49.560 --> 00:03:55.700 changes for some bore conflicts at the railroad, at the KCS Railroad. 00:03:55.700 --> 00:03:58.180 So again, we had to make some slight modifications. 00:03:58.180 --> 00:04:01.080 That one was roughly $365,000. 00:04:01.080 --> 00:04:07.840 And then today, the change order for really increased escalation costs and the 210 days 00:04:07.840 --> 00:04:12.920 to keep the contractor out there for additional work is just over the $3.3 million. 00:04:12.920 --> 00:04:15.320 Again, we've worked with the contractor. 00:04:15.320 --> 00:04:19.560 The original cost that came through on the first submittal was over $4 million. 00:04:19.560 --> 00:04:24.240 So we were able to negotiate over $700,000 of that down. 00:04:24.240 --> 00:04:26.760 This is a NTE for this change order. 00:04:26.760 --> 00:04:31.560 So we're going to be verifying these quantities and additional costs as we come through. 00:04:31.560 --> 00:04:36.020 If the contractor does finish early, they've committed to providing some of that funding 00:04:36.020 --> 00:04:40.320 back to the city, so we're not going to pay for costs that are actually not incurred. 00:04:40.320 --> 00:04:47.780 Again, this is a 4.66% increase over the original not to exceed amount. 00:04:47.780 --> 00:04:52.240 And so with that, we're recommending approval of this change order in the total amount of 00:04:52.240 --> 00:04:53.840 just over $2.3 million. 00:04:53.840 --> 00:04:59.040 Again, the total change order is just over $3.3 million, utilizing the existing contingency 00:04:59.040 --> 00:05:02.040 first and then requesting an additional $2.3 million. 00:05:02.040 --> 00:05:03.040 Yes, sir? 00:05:03.040 --> 00:05:07.840 I have a question, could you go back one slide? 00:05:07.840 --> 00:05:13.440 So you said your increase over the not to exceed amount was a little over 4.5%? 00:05:13.440 --> 00:05:14.440 Correct. 00:05:14.440 --> 00:05:22.240 But on the far right-hand side, it says authorized and authorized NTE, I only see a few hundred 00:05:22.240 --> 00:05:26.400 thousand dollars difference on $42 million. 00:05:26.400 --> 00:05:30.560 Am I missing something about that 4.6% or do I have my math wrong? 00:05:30.560 --> 00:05:32.520 No, that's a great question. 00:05:32.520 --> 00:05:38.760 So as part of this, and it is in the backup information, I don't know that it's on this 00:05:38.760 --> 00:05:44.960 slide, we are requesting roughly $500,000 more than what this change order was. 00:05:44.960 --> 00:05:49.820 Again, that will backfill our contingency bank to allow us to continue to approve changes 00:05:49.820 --> 00:05:54.520 and work through things as we go through the remainder of construction. 00:05:54.520 --> 00:06:01.240 And so the total contract is the, excuse me, the total change order is $3.3 million. 00:06:01.240 --> 00:06:07.360 That is providing roughly $500,000 in remaining additional contingency after approval of this 00:06:07.360 --> 00:06:11.000 change order for us to work through construction issues as we go forward. 00:06:11.000 --> 00:06:12.000 Okay. 00:06:12.000 --> 00:06:14.640 And that's the difference that you're seeing in the 197 and 707. 00:06:14.640 --> 00:06:18.080 So that's a small difference compared to the 4.5% difference. 00:06:18.080 --> 00:06:19.080 Correct. 00:06:19.080 --> 00:06:24.960 But that total is still included in the 42.7 million. 00:06:24.960 --> 00:06:33.320 That's a good question. 00:06:33.320 --> 00:06:36.320 Next, anybody else? 00:06:36.320 --> 00:06:37.320 Okay. 00:06:37.320 --> 00:06:51.200 So really the 3.389, 89, 100, the original subcontract was 38, correct? 00:06:51.200 --> 00:06:55.720 Yes, sir, 38, 398. 00:06:55.720 --> 00:06:59.000 So total change over almost 9% is what we're... 00:06:59.000 --> 00:07:00.000 Correct. 00:07:00.000 --> 00:07:02.520 Total change over original bid is 9%. 00:07:02.520 --> 00:07:07.220 Again, we carry a 5% contingency in the original NTE. 00:07:07.220 --> 00:07:10.000 So we've used that above that original NTE. 00:07:10.000 --> 00:07:11.000 Well, they've used that. 00:07:11.000 --> 00:07:16.000 I don't think you're going to use it anymore, but... 00:07:16.000 --> 00:07:17.000 Correct. 00:07:17.000 --> 00:07:22.160 So their original submittal was $700,000 higher than what you approved, correct? 00:07:22.160 --> 00:07:23.160 Correct. 00:07:23.160 --> 00:07:24.160 Okay. 00:07:24.160 --> 00:07:25.480 And that was... 00:07:25.480 --> 00:07:31.120 So at what point did we find out that this was going to affect the project after the 00:07:31.120 --> 00:07:32.940 contract was awarded? 00:07:32.940 --> 00:07:34.600 Was it after the contract was awarded? 00:07:34.600 --> 00:07:35.600 Yeah. 00:07:35.600 --> 00:07:40.480 So again, once we executed the contract through council, we delayed that NTP for two months 00:07:40.480 --> 00:07:46.440 to try and allow as much time as we could for NLINK to process their agreement and start 00:07:46.440 --> 00:07:48.160 acquiring those easements. 00:07:48.160 --> 00:07:52.200 Again, we were working on the assumption that they had been communicating with property 00:07:52.200 --> 00:07:57.080 owners and they were going to be able to execute easement agreements within 90 days. 00:07:57.080 --> 00:08:00.720 Had we met that timeline, we don't feel there would have been an impact to the project. 00:08:00.720 --> 00:08:06.720 So at that point, Sunt moved 10 trailers out there and 30 guys? 00:08:06.720 --> 00:08:11.960 So they moved one trailer, but began all the utility work on the north end of the job, 00:08:11.960 --> 00:08:19.080 again, to clear that wastewater line, as well as meet the tie in for FM 1515 and the 35 00:08:19.080 --> 00:08:21.600 merge, which is happening this month. 00:08:21.600 --> 00:08:25.040 So we kind of had two independent timelines that we were tracking, one with the gas line 00:08:25.040 --> 00:08:30.560 on the south end, one with the textile relocation and tie in on the north end. 00:08:30.560 --> 00:08:35.920 So again, a lot of the labor is coming from the additional 210 days. 00:08:35.920 --> 00:08:41.200 Ultimately, the best process would have been stop the job and let's wait until we can clear 00:08:41.200 --> 00:08:42.200 that in. 00:08:42.200 --> 00:08:46.720 Unfortunately, that was not a possibility with the timeline we were meeting on the textile 00:08:46.720 --> 00:08:47.720 side. 00:08:47.720 --> 00:08:51.480 And so we essentially extended out the project 210 days. 00:08:51.480 --> 00:09:01.240 So basically, that's $14,585 per day paying for their overhead fee, correct? 00:09:01.240 --> 00:09:04.560 Did you look at that? 00:09:04.560 --> 00:09:10.920 So the total labor and general conditions portion of this specific change order is $2 00:09:10.920 --> 00:09:11.920 million. 00:09:11.920 --> 00:09:16.440 What's the $3.3 million? 00:09:16.440 --> 00:09:18.240 So $3.3 million is the total. 00:09:18.240 --> 00:09:26.320 That is all general conditions, labor, equipment escalations, materials, subcontractor costs, 00:09:26.320 --> 00:09:27.640 and then bonds and insurance. 00:09:27.640 --> 00:09:30.000 So are those separated items at $2.3 million? 00:09:30.000 --> 00:09:35.840 I thought that was based on funding, on where you're getting your funding, right? 00:09:35.840 --> 00:09:37.920 What part is the overhead? 00:09:37.920 --> 00:09:42.080 So I've got that in the separate breakout that came with the change order. 00:09:42.080 --> 00:09:50.160 So the overhead general conditions cost total for labor, equipment, overhead, and facilities 00:09:50.160 --> 00:09:54.840 is roughly $2.2 million. 00:09:54.840 --> 00:09:55.840 That's what they're calling it? 00:09:55.840 --> 00:09:59.280 I mean, that's not including the general conditions. 00:09:59.280 --> 00:10:00.280 That is the general conditions. 00:10:00.280 --> 00:10:09.720 So labor and equipment, if labor and equipment is part of general conditions, how are you 00:10:09.720 --> 00:10:11.480 defining general conditions? 00:10:11.480 --> 00:10:13.560 So labor is tied to it. 00:10:13.560 --> 00:10:19.240 There is equipment that's tied to general requirements of the contract for general conditions. 00:10:19.240 --> 00:10:24.400 So that would be like sweeping, site cleanup, things that are required by the contract. 00:10:24.400 --> 00:10:29.720 All other labor and equipment charges are broken into their individual work categories. 00:10:29.720 --> 00:10:33.680 That's making up the difference between the $2.2 million and the $3.38 million. 00:10:33.680 --> 00:10:41.000 And get the escalation part of the not being able to tear loose on the project, and get 00:10:41.000 --> 00:10:45.960 the general conditions, they just seem pretty high. 00:10:45.960 --> 00:10:55.000 I mean, did y'all, is there, remind me, what specs are you using on this project? 00:10:55.000 --> 00:10:56.440 They're the City of Denton specifications. 00:10:56.440 --> 00:10:59.280 I believe they're the 2021 revisions. 00:10:59.280 --> 00:11:06.320 So it would include some points you tie to TxDOT, other points you tie to COGS? 00:11:06.320 --> 00:11:08.480 We got rid of a lot of the COG references. 00:11:08.480 --> 00:11:12.720 We do have some TxDOT references because we're tying into TxDOT facilities. 00:11:12.720 --> 00:11:16.080 But for the majority, it is City of Denton specific specifications. 00:11:16.080 --> 00:11:22.080 So your standby time, which is basically what they're saying it was, right? 00:11:22.080 --> 00:11:27.760 So not technically, again, because we were continuing to progress work on the north end 00:11:27.760 --> 00:11:28.920 to meet the TxDOT. 00:11:28.920 --> 00:11:34.520 So we're looking at full general conditions, not just kind of a skeleton standby time. 00:11:34.520 --> 00:11:38.680 That would be typical if we shut the project down and cleared the inlink gas line. 00:11:38.680 --> 00:11:43.280 So we still had project management staff, project engineering staff. 00:11:43.280 --> 00:11:44.560 One trailer though. 00:11:44.560 --> 00:11:45.560 One trailer. 00:11:45.560 --> 00:11:46.560 Yeah. 00:11:46.560 --> 00:11:52.040 So the facility charges for the additional 210 days, that includes the trailer, water 00:11:52.040 --> 00:11:57.000 services, all the components that go into the general condition side of the facility 00:11:57.000 --> 00:11:59.440 is $73,800. 00:11:59.440 --> 00:12:03.160 Oh, okay. 00:12:03.160 --> 00:12:04.520 That's all that was. 00:12:04.520 --> 00:12:05.520 Correct. 00:12:05.520 --> 00:12:06.520 So that's under $100,000. 00:12:06.520 --> 00:12:07.520 That's a little... 00:12:07.520 --> 00:12:08.520 Go ahead. 00:12:08.520 --> 00:12:12.680 For the project engineers, project managers, superintendents that are going to be on site 00:12:12.680 --> 00:12:17.120 for the additional 210 days, that's where we're incurring a lot of the general conditions 00:12:17.120 --> 00:12:21.780 costs for folks that are not tied to specific packages of work, or that would be built into 00:12:21.780 --> 00:12:23.160 a unit price cost. 00:12:23.160 --> 00:12:27.720 But they were... 00:12:27.720 --> 00:12:28.720 What were they charging? 00:12:28.720 --> 00:12:30.840 Two-home office or...? 00:12:30.840 --> 00:12:35.400 They were still on the job site monitoring all the utility work and the paving work on 00:12:35.400 --> 00:12:36.680 the north end of the job. 00:12:36.680 --> 00:12:38.040 Sorry for these questions, but... 00:12:38.040 --> 00:12:39.040 No, you're fine. 00:12:39.040 --> 00:12:40.040 From where? 00:12:40.040 --> 00:12:42.440 Where were these guys sitting? 00:12:42.440 --> 00:12:44.400 In the trailer at the job site. 00:12:44.400 --> 00:12:47.120 How many guys were in that trailer? 00:12:47.120 --> 00:12:50.520 So I believe there's four plus the survey crew. 00:12:50.520 --> 00:12:51.520 Okay. 00:12:51.520 --> 00:12:52.520 That's two points. 00:12:52.520 --> 00:12:58.560 So we have a full-time project manager, two project engineers, one full-time superintendent 00:12:58.560 --> 00:13:03.280 that's not tied to a portion of the work, and then a two-and-a-half man, I believe, 00:13:03.280 --> 00:13:04.280 survey crew. 00:13:04.280 --> 00:13:06.920 And that was $2.3 million for that. 00:13:06.920 --> 00:13:07.920 Correct. 00:13:07.920 --> 00:13:12.320 Plus the escalations for all the labor for the folks that were supposed to be there a 00:13:12.320 --> 00:13:13.320 year prior. 00:13:13.320 --> 00:13:14.320 Yeah. 00:13:14.320 --> 00:13:16.320 2.3 and then one point something for that. 00:13:16.320 --> 00:13:18.680 Is that right? 00:13:18.680 --> 00:13:19.680 Total labor was 1.8. 00:13:19.680 --> 00:13:20.680 Yeah. 00:13:20.680 --> 00:13:21.680 Okay. 00:13:21.680 --> 00:13:22.680 Okay. 00:13:22.680 --> 00:13:23.680 Wow. 00:13:23.680 --> 00:13:25.880 Yes, sir. 00:13:25.880 --> 00:13:30.640 So again, and hopefully we are able to finish the project a little bit early and we'll see 00:13:30.640 --> 00:13:32.840 a realized savings on some of this come back. 00:13:32.840 --> 00:13:35.960 Yeah, that'd be great. 00:13:35.960 --> 00:13:41.160 So Sun has been really phenomenal work with, again, they are wanting to be fair with the 00:13:41.160 --> 00:13:46.240 city and a separate project, Neighborhood 2 and 6, we're just wrapping up GMP 1. 00:13:46.240 --> 00:13:51.040 They're giving back almost $700,000 worth of contingency that went unused. 00:13:51.040 --> 00:13:56.640 So again, I do feel that there are $700,000 that you guys got cut out of there. 00:13:56.640 --> 00:14:01.160 I'm going to do cost validation and all that comparison is that when you do those cost 00:14:01.160 --> 00:14:04.800 validations, do you do them or do you hire them out to the engineer? 00:14:04.800 --> 00:14:05.800 So both. 00:14:05.800 --> 00:14:07.800 We look at it as a total project team. 00:14:07.800 --> 00:14:13.440 So it would be CIP staff, engineering staff, and then anybody else that from development 00:14:13.440 --> 00:14:15.680 services engineering or anybody else that we bring in. 00:14:15.680 --> 00:14:16.680 Okay. 00:14:16.680 --> 00:14:17.680 Yes, sir. 00:14:17.680 --> 00:14:24.720 All right, but 9% is really what we're paying 8.67 or whatever the number is. 00:14:24.720 --> 00:14:25.720 Yes, sir. 00:14:25.720 --> 00:14:26.720 So total it is 9.89. 00:14:26.720 --> 00:14:27.720 Okay. 00:14:27.720 --> 00:14:28.720 All right. 00:14:28.720 --> 00:14:37.960 Well, that sucks, but let's move on, I guess. 00:14:37.960 --> 00:14:48.600 Anybody want to make a motion to approve this? 00:14:48.600 --> 00:14:50.600 I'll move approval. 00:14:50.600 --> 00:14:51.600 Second. 00:14:51.600 --> 00:14:54.960 We have a motion and a second. 00:14:54.960 --> 00:14:57.600 All those in favor, please say aye. 00:14:57.600 --> 00:14:58.600 Aye. 00:14:58.600 --> 00:14:59.600 Any opposed? 00:14:59.600 --> 00:15:00.600 Sign the same. 00:15:00.600 --> 00:15:01.600 Aye. 00:15:01.600 --> 00:15:02.600 All right. 00:15:02.600 --> 00:15:03.600 All right. 00:15:03.600 --> 00:15:04.600 Moving forward. 00:15:04.600 --> 00:15:07.640 It passes almost unanimously. 00:15:07.640 --> 00:15:09.400 Item number D is in dog. 00:15:09.400 --> 00:15:14.960 That is the PUB 25-051. 00:15:14.960 --> 00:15:18.440 Consider recommending adoption of organs to the city of Denton at Texas Home Rule Municipal 00:15:18.440 --> 00:15:19.800 Corporation. 00:15:19.800 --> 00:15:23.840 This is the Robin Wood Reconstruction Project. 00:15:23.840 --> 00:15:25.240 Good morning, everybody. 00:15:25.240 --> 00:15:26.720 Sheldon Gittwit, Capital Projects. 00:15:26.720 --> 00:15:33.360 I have a slideshow presentation if you guys want to see it as well. 00:15:33.360 --> 00:15:49.280 All right. 00:15:49.280 --> 00:15:53.600 Thank you guys for having me today for the Robin Wood Reconstruction change order number 00:15:53.600 --> 00:15:55.760 one. 00:15:55.760 --> 00:15:57.560 So just a quick project overview. 00:15:57.560 --> 00:16:02.400 The project consists of full depth rope reconstruction of the street segments, Robin Wood, Clover, 00:16:02.400 --> 00:16:09.280 Drive Oak, Shady Wood, Misty Wood, and along with some asphalt paving, concrete curb and 00:16:09.280 --> 00:16:15.360 gutters, storm water inlets, pipes, and driveway replacements needed. 00:16:15.360 --> 00:16:19.640 In the documentation for this change order, it was a swap out of lime stabilization with 00:16:19.640 --> 00:16:25.160 the original contract to a cement stabilization along with the additional work on the asphalt 00:16:25.160 --> 00:16:27.760 work for the first section. 00:16:27.760 --> 00:16:33.000 So we have the items being swapped out, lime stabilization and lime material for stabilization 00:16:33.000 --> 00:16:39.300 with cement material stabilization and cement stabilization manipulation. 00:16:39.300 --> 00:16:44.840 And again, for that first phase, we're going to have removal of that two inch lift that 00:16:44.840 --> 00:16:52.120 we put, an additional two inch lift being placed back on that first phase. 00:16:52.120 --> 00:16:58.880 Another reason for this, the background, back in January 28th, 2025, Texas bit informed 00:16:58.880 --> 00:17:03.380 staff of a sandy type subgrade, which you see right there in the picture. 00:17:03.380 --> 00:17:07.440 And then on February 3rd, direction was given from leadership to call Robert Kissner back 00:17:07.440 --> 00:17:14.020 to proceed with testing for a more internal discussion as far as the subgrade rework. 00:17:14.020 --> 00:17:19.040 And then we got our test results February 17th from Robert, which recommended cement 00:17:19.040 --> 00:17:25.460 series, and then on March 6th, change our order for approval for the change board. 00:17:25.460 --> 00:17:33.540 So the reason for us going with a cement stabilization, we took the geotechnical reports from 2023 00:17:33.540 --> 00:17:39.880 whenever utilities had their Robinwood clover project, which recommended a lime series to 00:17:39.880 --> 00:17:42.560 be for stabilization. 00:17:42.560 --> 00:17:47.520 But once contractors did open up the road, they found the material to be a lot more sandy 00:17:47.520 --> 00:17:49.080 and more of the area. 00:17:49.080 --> 00:17:57.640 So recommendations for that was just submit series throughout the whole entire project. 00:17:57.640 --> 00:18:02.920 And recommendation for this is the approval of this change board with an amount of 434. 00:18:02.920 --> 00:18:09.160 And again, this is going to be eating up the contracts contingency of 133 while additionally 00:18:09.160 --> 00:18:15.280 requesting 200,000 additional contingency. 00:18:15.280 --> 00:18:19.520 You guys have any questions? 00:18:19.520 --> 00:18:30.040 So the thank you for the presentation that explains the change with me fine, except for 00:18:30.040 --> 00:18:40.220 we put is it not, are we not required to put the contingency in a presentation at all? 00:18:40.220 --> 00:18:45.240 The change order here on the item says $300,000. 00:18:45.240 --> 00:18:49.400 So that's the amount just over what you were allowed for the contingency, correct? 00:18:49.400 --> 00:18:50.400 Correct. 00:18:50.400 --> 00:18:51.400 All right. 00:18:51.400 --> 00:18:57.360 So in other words, any change orders within the contingency don't have to come out of 00:18:57.360 --> 00:18:58.360 engineering, correct? 00:18:58.360 --> 00:18:59.360 Correct. 00:18:59.360 --> 00:19:00.360 Okay. 00:19:00.360 --> 00:19:01.360 All right. 00:19:01.360 --> 00:19:02.360 Just wanted to verify that. 00:19:02.360 --> 00:19:05.480 Anybody else got any more questions? 00:19:05.480 --> 00:19:12.640 So I'm just just to understand the not very familiar with road construction, the total. 00:19:12.640 --> 00:19:17.460 So that's about a half a mile of Robinwood and then several other blocks there. 00:19:17.460 --> 00:19:22.720 Do you have a total like lane miles or linear feet of the project? 00:19:22.720 --> 00:19:28.280 I do have linear feet again, not on top of my head right now, but I can get that to you 00:19:28.280 --> 00:19:29.280 after this meeting. 00:19:29.280 --> 00:19:30.280 Okay. 00:19:30.280 --> 00:19:31.280 Yeah. 00:19:31.280 --> 00:19:36.580 So I guess it's the lime stabilization, so Denton basically has two soil types with kind 00:19:36.580 --> 00:19:39.100 of expansive clay and then the sand. 00:19:39.100 --> 00:19:44.200 And so I guess is the lime stabilization commonly used in like the more expansive clay? 00:19:44.200 --> 00:19:45.200 Correct. 00:19:45.200 --> 00:19:46.200 Okay. 00:19:46.200 --> 00:19:49.800 And so if it had been, it just, they happen to have that sand, that band of sandy soil 00:19:49.800 --> 00:19:50.800 over there. 00:19:50.800 --> 00:19:51.800 Yeah. 00:19:51.800 --> 00:19:55.720 It was just kind of one of those things where we looked at our first report from Rob Kessner 00:19:55.720 --> 00:20:00.760 back in 2023 where he did recommend the sand as far as the core locations. 00:20:00.760 --> 00:20:05.840 They were on the outer parts of the street, so, and we noticed on site, once you get to 00:20:05.840 --> 00:20:10.200 that curb line, it becomes a little bit more clay, but once we were in that middle section 00:20:10.200 --> 00:20:14.760 of the road, that's a lot more sandy, like a wet beach sand type. 00:20:14.760 --> 00:20:18.560 So it's kind of one of those things where, all right, we should have really got course 00:20:18.560 --> 00:20:19.960 from this middle as well. 00:20:19.960 --> 00:20:26.040 And then that's the cement stabilization, is that like, that's not like concrete, that's 00:20:26.040 --> 00:20:34.520 like a cement containing grout kind of material or is that, how do you describe it, I guess? 00:20:34.520 --> 00:20:39.640 It's like a, it's almost like a hydrated lime, but it's just a cement version, of course, 00:20:39.640 --> 00:20:47.160 it's like a, almost like grout and cement mixture in between, it's kind of like a slurry 00:20:47.160 --> 00:20:48.160 almost really. 00:20:48.160 --> 00:20:49.160 Okay. 00:20:49.160 --> 00:20:52.800 So not like concrete, but like a lower grade, lower concrete, the cement content. 00:20:52.800 --> 00:20:53.800 Okay. 00:20:53.800 --> 00:20:54.800 Thank you. 00:20:54.800 --> 00:21:01.200 Well, that begs the question, so do they, will they be turning it in and mixing it therefore 00:21:01.200 --> 00:21:02.200 with us? 00:21:02.200 --> 00:21:04.480 They'll be mixing it into the subgrade 12 inches. 00:21:04.480 --> 00:21:05.480 How deep do they go? 00:21:05.480 --> 00:21:06.480 12 inches. 00:21:06.480 --> 00:21:07.480 Just one foot? 00:21:07.480 --> 00:21:08.480 Yes, sir. 00:21:08.480 --> 00:21:09.480 Oh, interesting. 00:21:09.480 --> 00:21:10.480 Thank you. 00:21:10.480 --> 00:21:13.240 So what is your timeline now? 00:21:13.240 --> 00:21:15.480 I may have missed it if you already brought it up. 00:21:15.480 --> 00:21:19.760 Well, actually, since we're changing to a cement, it will be a lot faster because the 00:21:19.760 --> 00:21:26.080 cure time will be cut down significantly and they already actually just submitted and stabilized 00:21:26.080 --> 00:21:29.200 all of Robinwood and we're about to put the first lift on right now. 00:21:29.200 --> 00:21:33.080 So the side streets, we're going to tackle within the next couple of weeks. 00:21:33.080 --> 00:21:36.080 So it's going to reduce the timeline for the project. 00:21:36.080 --> 00:21:39.520 So I can get the schedule to you today. 00:21:39.520 --> 00:21:42.760 I know my contractor is supposed to be submitting it to me. 00:21:42.760 --> 00:21:43.760 Just pick a year. 00:21:43.760 --> 00:21:44.760 2025. 00:21:44.760 --> 00:21:45.760 Thank you. 00:21:45.760 --> 00:21:46.760 Yes. 00:21:46.760 --> 00:21:50.120 All right. 00:21:50.120 --> 00:21:54.360 Is that everybody? 00:21:54.360 --> 00:21:55.360 All right. 00:21:55.360 --> 00:21:56.360 Any motion? 00:21:56.360 --> 00:21:57.360 I'll move. 00:21:57.360 --> 00:21:58.360 Do we approve? 00:21:58.360 --> 00:21:59.360 We have a motion? 00:21:59.360 --> 00:22:00.360 Second. 00:22:00.360 --> 00:22:01.360 Second. 00:22:01.360 --> 00:22:02.360 All those in favor, please say aye. 00:22:02.360 --> 00:22:03.360 Aye. 00:22:03.360 --> 00:22:04.360 Any opposed? 00:22:04.360 --> 00:22:05.360 Sign the same. 00:22:05.360 --> 00:22:06.360 This is unanimously. 00:22:06.360 --> 00:22:09.360 That is the consent agenda. 00:22:09.360 --> 00:22:10.360 All right. 00:22:10.360 --> 00:22:15.480 Now we are moving on to item three, items for individual consideration with the first item 00:22:15.480 --> 00:22:19.680 A, PUB 25-058, the minutes from March 24th. 00:22:19.680 --> 00:22:24.120 Anybody got any changes, comments, adjustments? 00:22:24.120 --> 00:22:25.120 No. 00:22:25.120 --> 00:22:29.840 I guess we need to entertain a motion for that as well. 00:22:29.840 --> 00:22:30.840 To approve. 00:22:30.840 --> 00:22:31.840 Move approval. 00:22:31.840 --> 00:22:32.840 We have a motion. 00:22:32.840 --> 00:22:33.840 Oh, I said move. 00:22:33.840 --> 00:22:34.840 We have a motion. 00:22:34.840 --> 00:22:35.840 Oh, okay. 00:22:35.840 --> 00:22:36.840 I'm sorry. 00:22:36.840 --> 00:22:37.840 I was thinking of a motion. 00:22:37.840 --> 00:22:38.840 Second. 00:22:38.840 --> 00:22:39.840 Any second? 00:22:39.840 --> 00:22:40.840 All those in favor, please say aye. 00:22:40.840 --> 00:22:41.840 Aye. 00:22:41.840 --> 00:22:42.840 Any opposed? 00:22:42.840 --> 00:22:43.840 Sign the same. 00:22:43.840 --> 00:22:44.840 Second. 00:22:44.840 --> 00:22:47.640 All those in favor, please sign the same. 00:22:47.640 --> 00:22:53.240 Item three B, consider recommending approval of a resolution of the City Council of the 00:22:53.240 --> 00:22:57.720 City of Denton, approving the sale of certain transmission system assets by the TMPA. 00:22:57.720 --> 00:23:03.920 Mr. Chair, members of the board, Tony Puente, the ME General Manager, appreciate the time 00:23:03.920 --> 00:23:04.920 today. 00:23:04.920 --> 00:23:07.760 Going to go through just a little bit of background of what TMPA is. 00:23:07.760 --> 00:23:13.840 For those of you that might not be familiar with this agency, so TMPA is a joint powers 00:23:13.840 --> 00:23:20.400 agency that's owned by Denton, Bryan, Greenville, Garland. 00:23:20.400 --> 00:23:24.720 The chair, Mr. Cheek, is one of our appointed members. 00:23:24.720 --> 00:23:25.720 The other member is ... 00:23:25.720 --> 00:23:26.720 Jesse Davis. 00:23:26.720 --> 00:23:27.720 Jesse Davis. 00:23:27.720 --> 00:23:31.680 I'll have to do a blank on that. 00:23:31.680 --> 00:23:34.240 So TMPA was created back in 1975. 00:23:34.240 --> 00:23:41.200 The purpose was generation and sale or exchange of electric energy or the provision of wholesale 00:23:41.200 --> 00:23:43.600 transmission service. 00:23:43.600 --> 00:23:49.280 All the generation assets, previously known as Gibbons Creek steam electric station, were 00:23:49.280 --> 00:23:57.160 sold back in January of 2021, so TMPA no longer is a generation agency. 00:23:57.160 --> 00:24:02.880 By law, they can still be a generation agency, but currently they don't own anything. 00:24:02.880 --> 00:24:09.640 Still own a little bit of mine property, about 723 acres remain of the original 11,000 acres, 00:24:09.640 --> 00:24:12.240 and that is currently being marketed for sale. 00:24:12.240 --> 00:24:17.000 A lot of slow movement on that, but we're hoping that that'll be sold sometime this 00:24:17.000 --> 00:24:18.000 year. 00:24:18.000 --> 00:24:23.000 And then transmission assets is really what remains and what's the value that's there. 00:24:23.000 --> 00:24:27.980 There is a joint operating agreement that does call for the potential unbundling of 00:24:27.980 --> 00:24:29.520 those assets. 00:24:29.520 --> 00:24:32.080 As of now, that still hasn't been done. 00:24:32.080 --> 00:24:37.180 We continue to kind of work through that process, a lot of different factors on why we may or 00:24:37.180 --> 00:24:41.240 may not want to move forward with that, but just wanted to give you some background on 00:24:41.240 --> 00:24:44.400 the agency itself. 00:24:44.400 --> 00:24:48.480 So a little bit of background here on this transmission asset sale. 00:24:48.480 --> 00:24:54.140 So Brian and TMPA engaged in some conversations about some assets where there was some commingling 00:24:54.140 --> 00:25:01.200 of ownership, made the operational maintenance and regulatory compliance of those assets 00:25:01.200 --> 00:25:05.760 quite difficult when you think about a substation or a transmission line, who handles what, 00:25:05.760 --> 00:25:07.280 when is it done. 00:25:07.280 --> 00:25:14.200 So really that really was the impetus of trying to get these assets kind of broken out. 00:25:14.200 --> 00:25:18.320 And so the recommendation here that the board considered and that you will consider obviously 00:25:18.320 --> 00:25:24.720 the council as well, is that Brian would take over and own assets that have a net book value 00:25:24.720 --> 00:25:28.380 about $3.2 million in exchange for that. 00:25:28.380 --> 00:25:33.160 And that is the only item that's coming to you today that will go to the council. 00:25:33.160 --> 00:25:39.480 The other side of this transaction is that TMPA would then take over from Brian assets 00:25:39.480 --> 00:25:41.200 that total $7 million. 00:25:41.200 --> 00:25:47.680 So I think at the end of the day it's a good deal for TMPA, I think it's a good deal for 00:25:47.680 --> 00:25:56.640 the city of Denton, and that now we're gonna own 21.3% of far more assets than we did previously. 00:25:56.640 --> 00:26:03.980 So per the joint operating agreement that was effective January 1st, 2016, any sale 00:26:03.980 --> 00:26:10.840 of assets in excess of $500,000 of book value, net book value on a fiscal year have to come 00:26:10.840 --> 00:26:13.800 back to the member cities for approval. 00:26:13.800 --> 00:26:20.320 And then staff recommends that you approve today's resolution to go to council in next 00:26:20.320 --> 00:26:21.320 couple of weeks. 00:26:21.320 --> 00:26:26.920 So with that, happy to answer any questions. 00:26:26.920 --> 00:26:34.520 >> This one comment, this was a somewhat of a really nice agreement between the cities. 00:26:34.520 --> 00:26:36.800 It's not always been that way. 00:26:36.800 --> 00:26:42.680 If you'd asked me six months ago would this have happened, I would have said, maybe not. 00:26:42.680 --> 00:26:44.960 Anyway, the cities are getting along pretty well. 00:26:44.960 --> 00:26:52.400 I'm not saying anything I need to go into executive session for. 00:26:52.400 --> 00:26:58.600 >> All right, that's all I got. 00:26:58.600 --> 00:26:59.600 >> I had a question. 00:26:59.600 --> 00:27:06.400 >> So not directly related to this asset sale, but for TMPA and city of Denton, so as you 00:27:06.400 --> 00:27:13.160 said, TMPA will have $7 million more assets, or I guess the net $5 million, whatever that 00:27:13.160 --> 00:27:24.280 net total increase is, which they receive transmission cost of service revenue from. 00:27:24.280 --> 00:27:34.000 Does the TMPA T cost, does TMPA receive that and then kind of pay dividends out to the 00:27:34.000 --> 00:27:38.880 four cities, or does Denton get direct credit for some amount of T costs? 00:27:38.880 --> 00:27:40.720 >> No, so everything flows through TMPA. 00:27:40.720 --> 00:27:48.160 TMPA has a rate of return that's a little bit over 12%, just for your memory, our current 00:27:48.160 --> 00:27:53.600 rate of return is 6.21%, so certainly a little bit better percent. 00:27:53.600 --> 00:28:00.740 And then whatever net revenues after they deduct the, primarily the debt that's issued 00:28:00.740 --> 00:28:07.280 on transmission, but also some personnel costs, we get 21%, 21.3% of the remaining net revenues. 00:28:07.280 --> 00:28:13.240 And we get that on an annual basis, amounts to about $2 million a year in revenue that 00:28:13.240 --> 00:28:14.240 we get. 00:28:14.240 --> 00:28:15.240 >> Okay, thank you. 00:28:15.240 --> 00:28:16.240 >> Yeah. 00:28:16.240 --> 00:28:25.740 >> So does having access to this additional transmission help us stabilize our load management 00:28:25.740 --> 00:28:26.740 within DME? 00:28:26.740 --> 00:28:34.000 >> Yeah, so certainly the largest asset that comes through the city of Denton and the only 00:28:34.000 --> 00:28:40.040 one this size is a 345 KV line from Roanoke that comes through the, I think, the northwest 00:28:40.040 --> 00:28:42.120 side of town. 00:28:42.120 --> 00:28:46.960 So that is the only, or the largest line that we have, so certainly, yeah, I'm not gonna 00:28:46.960 --> 00:28:52.320 describe it as a lifeline, but certainly a very large asset for us that does provide 00:28:52.320 --> 00:28:55.080 a lot of power to the city of Denton. 00:28:55.080 --> 00:28:59.080 >> So we would not like TMPA to go away? 00:28:59.080 --> 00:29:01.000 >> Only if we get to own that 345 line. 00:29:01.000 --> 00:29:02.000 >> Okay. 00:29:02.000 --> 00:29:03.000 Thank you. 00:29:03.000 --> 00:29:04.000 Susan? 00:29:04.000 --> 00:29:05.000 >> No. 00:29:05.000 --> 00:29:06.000 >> Oh, okay. 00:29:06.000 --> 00:29:07.000 All right. 00:29:07.000 --> 00:29:11.240 >> No, I don't believe there's, is there action? 00:29:11.240 --> 00:29:16.720 >> Yeah, we need to get out of there. 00:29:16.720 --> 00:29:17.720 >> All right. 00:29:17.720 --> 00:29:21.360 >> I move we recommend adoption of this ordinance to city council. 00:29:21.360 --> 00:29:22.360 >> We have a motion. 00:29:22.360 --> 00:29:23.360 >> Aye. 00:29:23.360 --> 00:29:25.160 >> We have a second for Mr. Rayner. 00:29:25.160 --> 00:29:27.120 All those in favor, please say aye. 00:29:27.120 --> 00:29:28.120 >> Aye. 00:29:28.120 --> 00:29:30.160 >> Any opposed, sign the sign. 00:29:30.160 --> 00:29:32.160 Passes unanimously. 00:29:32.160 --> 00:29:34.440 Item 3C. 00:29:34.440 --> 00:29:43.480 This is a contract with Mountain Cascade of Texas for wastewater and water utilities, 00:29:43.480 --> 00:29:45.680 support of 35 and 1173. 00:29:45.680 --> 00:29:50.720 >> Good morning, Sean Messick with Capital Projects. 00:29:50.720 --> 00:29:56.600 So I have a construction contract for Milan Creek Grabby Sewer and Lift Station. 00:29:56.600 --> 00:30:06.000 All right, so the scope is water line, wastewater relocation and abandonment, new lift station 00:30:06.000 --> 00:30:07.680 and abandonment. 00:30:07.680 --> 00:30:11.400 This is in support of the TxDOT I-35 widening. 00:30:11.400 --> 00:30:15.480 It is partially TxDOT reimbursable. 00:30:15.480 --> 00:30:21.280 There's a small bit, a water line that has to be relocated and abandoned as well. 00:30:21.280 --> 00:30:29.000 All right, so this is an IFB under the pre-qualified list, Mountain Cascade and SJ Lewis were the 00:30:29.000 --> 00:30:31.320 two that bid on this. 00:30:31.320 --> 00:30:34.560 Low bid is 15 point, almost 15.3 million. 00:30:34.560 --> 00:30:37.880 So Mountain Cascade is the selectee. 00:30:37.880 --> 00:30:42.000 Design, so the design was completed in December. 00:30:42.000 --> 00:30:46.360 A lot of this has been delayed because of the easements acquiring those. 00:30:46.360 --> 00:30:52.320 Notice per seed will be quarter two of this year and construction completion quarter four 00:30:52.320 --> 00:30:55.800 of 26. 00:30:55.800 --> 00:31:02.000 So staff recommends approval to Mountain Cascade for 15.2 and some change with a contingency 00:31:02.000 --> 00:31:08.680 of 763,000, some change for an NTE of 16 million. 00:31:08.680 --> 00:31:14.760 Any questions? 00:31:14.760 --> 00:31:19.120 So does this, so a few questions. 00:31:19.120 --> 00:31:23.800 The map shows like Fort Worth Drive area, but this is all way up off 288, north of 288. 00:31:23.800 --> 00:31:26.640 Correct, this is from 288 up to Ganser Road, correct. 00:31:26.640 --> 00:31:32.000 That was not updated until after it already got approved in Legistar. 00:31:32.000 --> 00:31:36.680 Okay, and then all of the work on that 700 feet of abandonment and all that, all that 00:31:36.680 --> 00:31:38.640 is up north of 288? 00:31:38.640 --> 00:31:41.080 It's at the 77, most of it is at 77. 00:31:41.080 --> 00:31:44.680 We have a small portion that goes from 77 to 288, but everything is north of 77 up to 00:31:44.680 --> 00:31:45.680 Ganser Road. 00:31:45.680 --> 00:31:51.280 Okay, and this is the extension, we've approved other projects building the line along 77, 00:31:51.280 --> 00:31:52.280 I believe, right? 00:31:52.280 --> 00:31:53.280 Correct. 00:31:53.280 --> 00:31:54.920 To handle the future growth out there. 00:31:54.920 --> 00:31:59.600 Is the lift station included in TxDOT reimbursement or is this just in preparation for the lift 00:31:59.600 --> 00:32:01.040 station that we will put in? 00:32:01.040 --> 00:32:02.280 It's a portion. 00:32:02.280 --> 00:32:08.000 So we do have the TA lift station that is on the opposite side of 35 at 77, so we are 00:32:08.000 --> 00:32:09.000 putting a new one in. 00:32:09.000 --> 00:32:13.600 So again, so part of the reimbursement portion for this is we're still working with TxDOT 00:32:13.600 --> 00:32:16.840 on how much of the lift station is actually going to be reimbursed, but a good portion 00:32:16.840 --> 00:32:19.040 of that actually is going to be reimbursed. 00:32:19.040 --> 00:32:24.800 Okay, and in the meantime we're upsizing to substantially larger to support planned development 00:32:24.800 --> 00:32:25.800 up there. 00:32:25.800 --> 00:32:26.800 Yeah. 00:32:26.800 --> 00:32:27.800 Yeah. 00:32:27.800 --> 00:32:28.800 Thank you. 00:32:28.800 --> 00:32:29.800 Okay. 00:32:29.800 --> 00:32:30.800 Was that on? 00:32:30.800 --> 00:32:31.800 Okay. 00:32:31.800 --> 00:32:40.640 Well, and again, we'll entertain a motion for item three C. We have a motion for Mr. 00:32:40.640 --> 00:32:41.640 Taylor. 00:32:41.640 --> 00:32:42.640 Second. 00:32:42.640 --> 00:32:43.640 Okay. 00:32:43.640 --> 00:32:44.640 All those in favor, please say aye. 00:32:44.640 --> 00:32:45.640 Aye. 00:32:45.640 --> 00:32:46.640 Any opposed? 00:32:46.640 --> 00:32:47.640 Sign the same. 00:32:47.640 --> 00:32:48.640 That says unanimously. 00:32:48.640 --> 00:32:49.640 Item three D, PUB 25-052. 00:32:49.640 --> 00:32:50.640 What are you buying? 00:32:50.640 --> 00:32:51.640 Kirby Smith, buy board cooperative. 00:32:51.640 --> 00:32:52.640 Okay. 00:32:52.640 --> 00:32:53.640 Purchase, repairs, and rental of construction equipment. 00:32:53.640 --> 00:32:54.640 Good morning. 00:32:54.640 --> 00:32:57.640 Tom Grammer, director of facilities and fleet. 00:32:57.640 --> 00:33:11.960 I'm here to propose a cooperative contract with Kirby Smith for the construction equipment 00:33:11.960 --> 00:33:15.040 purchase, repair, and rental for Komatsu branded equipment. 00:33:15.040 --> 00:33:22.800 City and fleet services department purchases, repairs, and maintains a various type of equipment, 00:33:22.800 --> 00:33:25.800 and it's used by several departments within the city. 00:33:25.800 --> 00:33:32.680 This equipment is used for moving bulk materials, street grading, and excavation of job sites. 00:33:32.680 --> 00:33:36.240 The proposed contract allows us to purchase and repair this equipment and utilize the 00:33:36.240 --> 00:33:43.220 outside contract resources for the specialty diagnostics and repair of this specialty equipment. 00:33:43.220 --> 00:33:46.920 All these vehicle acquisitions will be proposed to the city's budgeting process, and we are 00:33:46.920 --> 00:33:51.280 not obligated to spend the full NTE on this contract. 00:33:51.280 --> 00:33:56.800 Here our contract estimates broke down by fiscal year of anticipated needs plus acquisitions 00:33:56.800 --> 00:34:00.960 by department, and then the fund that's supporting these acquisitions. 00:34:00.960 --> 00:34:07.760 An asset acquisition example is this 2025 Komatsu articulating dump truck that's utilized 00:34:07.760 --> 00:34:09.000 by Solid Waste. 00:34:09.000 --> 00:34:17.000 You can see that just one addition would be over a million dollars. 00:34:17.000 --> 00:34:20.000 Staff recommends approval of a one-year with four-year additional one-year extensions, 00:34:20.000 --> 00:34:29.600 and a total of five years not to exceed the amount with Kirby Smith machinery for $7,749,000. 00:34:29.600 --> 00:34:34.260 Any questions? 00:34:34.260 --> 00:34:36.400 I'm curious. 00:34:36.400 --> 00:34:46.300 So the piece of equipment costs $1.3 million, ballpark, and I thought cars were expensive. 00:34:46.300 --> 00:34:50.840 So the total of this contract includes the service to maintain this during the five-year 00:34:50.840 --> 00:34:51.840 period? 00:34:51.840 --> 00:34:52.840 Yes, sir. 00:34:52.840 --> 00:34:53.840 Okay. 00:34:53.840 --> 00:35:02.560 So it's costing us, I guess, a million and a quarter a year to operate this thing? 00:35:02.560 --> 00:35:06.840 This is for all pieces of Komatsu branded equipment within the city, so this is just 00:35:06.840 --> 00:35:07.840 an example of one purchase. 00:35:07.840 --> 00:35:08.840 Okay, I'm sorry. 00:35:08.840 --> 00:35:11.480 This is the addition, and then there's all the other service for all the rolling stock 00:35:11.480 --> 00:35:12.480 you currently have. 00:35:12.480 --> 00:35:13.480 Correct. 00:35:13.480 --> 00:35:14.480 Okay. 00:35:14.480 --> 00:35:17.640 Yes, and we use that example to highlight the cost of the contract. 00:35:17.640 --> 00:35:20.440 This year there was proposed two of these replacements that are needed. 00:35:20.440 --> 00:35:23.280 Just in that purchase alone would be $2.5 million. 00:35:23.280 --> 00:35:28.440 So this is an example of why this contract is a little heavy towards the acquisitions 00:35:28.440 --> 00:35:29.440 and replacements. 00:35:29.440 --> 00:35:30.440 Thank you. 00:35:30.440 --> 00:35:34.240 Cost of the machinery. 00:35:34.240 --> 00:35:37.200 Question. 00:35:37.200 --> 00:35:42.320 With this equipment, when you're talking about servicing, will it be serviced at the 00:35:42.320 --> 00:35:47.260 new expanded machinery shop that we have at the landfill? 00:35:47.260 --> 00:35:50.040 Is that where it will be serviced and such? 00:35:50.040 --> 00:35:51.040 Yeah, absolutely. 00:35:51.040 --> 00:35:53.040 Depending on the repair type, there's three options. 00:35:53.040 --> 00:35:55.860 The unit can be brought to the expanded fleet services shop. 00:35:55.860 --> 00:35:59.480 It can be worked on in the field, or it can be transported to the manufacturer. 00:35:59.480 --> 00:36:02.560 Depending on the degree of the repair needed will determine where the repair will happen. 00:36:02.560 --> 00:36:07.440 I know we had quite a bit of conversation as to who would go there machinery-wise and 00:36:07.440 --> 00:36:08.440 how often. 00:36:08.440 --> 00:36:14.680 I know we'd asked and how quickly it could be done, but that was the forethought of this 00:36:14.680 --> 00:36:15.680 by having that expansion? 00:36:15.680 --> 00:36:16.680 Yes, sir. 00:36:16.680 --> 00:36:17.680 Thank you. 00:36:17.680 --> 00:36:28.200 There doesn't appear to be any more questions, and we'll entertain a motion for Item 3D. 00:36:28.200 --> 00:36:31.520 Do we have a motion? 00:36:31.520 --> 00:36:32.520 Second. 00:36:32.520 --> 00:36:33.520 We have a second. 00:36:33.520 --> 00:36:36.800 Did you get that, Erin and Thomas? 00:36:36.800 --> 00:36:37.800 Okay. 00:36:37.800 --> 00:36:39.320 All those in favor, please say aye. 00:36:39.320 --> 00:36:40.320 Aye. 00:36:40.320 --> 00:36:41.320 Any opposed? 00:36:41.320 --> 00:36:42.320 Sign the same. 00:36:42.320 --> 00:36:43.320 All right. 00:36:43.320 --> 00:36:44.320 Management reports. 00:36:44.320 --> 00:36:45.320 Thank you. 00:36:45.320 --> 00:36:46.320 Thank you. 00:36:46.320 --> 00:36:50.160 Mr. Chair, members of the board, we have a few items here for you. 00:36:50.160 --> 00:36:52.040 The first one is a memo. 00:36:52.040 --> 00:36:57.680 I think Mr. Rabak had a question about a change order sent for us here, so if you have any 00:36:57.680 --> 00:37:02.040 follow-up questions on that, he'd be happy to get up here and talk through that. 00:37:02.040 --> 00:37:03.720 Mr. Rabak? 00:37:03.720 --> 00:37:07.840 I was just curious if there was a little bit more explanation than just dollar amount change 00:37:07.840 --> 00:37:08.840 order. 00:37:08.840 --> 00:37:09.840 That's all. 00:37:09.840 --> 00:37:18.560 Good morning, Scott Fettig, Senior Project Manager with Capital Projects. 00:37:18.560 --> 00:37:19.560 Sure. 00:37:19.560 --> 00:37:26.440 It was during construction on some of the streets listed, like Sycamore and mostly Austin 00:37:26.440 --> 00:37:32.800 and Walnut, we found old sewer lines that were shallow or not identified during design, 00:37:32.800 --> 00:37:37.920 and it was determined that those need to be replaced, definitely aging infrastructure. 00:37:37.920 --> 00:37:40.080 We didn't want to leave on new roadways. 00:37:40.080 --> 00:37:43.120 So you found changed conditions during construction? 00:37:43.120 --> 00:37:44.120 Sure. 00:37:44.120 --> 00:37:45.120 Correct. 00:37:45.120 --> 00:37:48.000 Water lines that we weren't expecting to be there, that were old, need to be replaced, 00:37:48.000 --> 00:37:49.000 things like that. 00:37:49.000 --> 00:37:53.000 So it was additional infrastructure that we found during construction that needed to be 00:37:53.000 --> 00:37:56.000 upgraded and improved. 00:37:56.000 --> 00:37:59.520 Did I miss something in the line item and the agenda? 00:37:59.520 --> 00:38:04.640 Because it appeared that there was no description of what you've just told us about. 00:38:04.640 --> 00:38:08.840 Is there some way to add a brief description of the reason for the change order? 00:38:08.840 --> 00:38:09.840 Sure. 00:38:09.840 --> 00:38:13.400 Yeah, we can definitely go in more descriptive of a little more detail of what that is. 00:38:13.400 --> 00:38:17.440 I think the general idea was not to confuse or overwhelm with information, but definitely 00:38:17.440 --> 00:38:19.680 can get a little more detailed with, you know, of why. 00:38:19.680 --> 00:38:24.120 I'm not asking for as much detail as we just got in the last presentation, but just some 00:38:24.120 --> 00:38:30.080 brief overview of, you know, we need to spend an additional $3.21 million. 00:38:30.080 --> 00:38:31.520 There must be a reason for that. 00:38:31.520 --> 00:38:32.520 Right. 00:38:32.520 --> 00:38:33.520 Found changed conditions. 00:38:33.520 --> 00:38:34.520 We had more work to do. 00:38:34.520 --> 00:38:35.520 Just some idea. 00:38:35.520 --> 00:38:36.520 Sure. 00:38:36.520 --> 00:38:37.520 I'll be helpful for the future. 00:38:37.520 --> 00:38:38.520 Yep. 00:38:38.520 --> 00:38:39.520 Absolutely. 00:38:39.520 --> 00:38:40.520 Yep. 00:38:40.520 --> 00:38:41.520 Mr. Chair. 00:38:41.520 --> 00:38:42.520 So I have a question. 00:38:42.520 --> 00:38:43.520 Sure. 00:38:43.520 --> 00:38:47.000 When you run into situations like that with the old sewer lines, water lines, you replacing 00:38:47.000 --> 00:38:51.800 them, do you keep them in the same level they are or do you share with me how you work 00:38:51.800 --> 00:38:52.800 on that? 00:38:52.800 --> 00:38:53.800 Sure. 00:38:53.800 --> 00:38:54.800 When you run into these old things? 00:38:54.800 --> 00:38:55.800 Sure. 00:38:55.800 --> 00:38:56.800 Good question. 00:38:56.800 --> 00:38:58.840 So specifically, like on Myrtle, it was, like you said, it was, we found it to be very shallow. 00:38:58.840 --> 00:39:03.400 I'm going to be, you know, within where we're treating the subgrade that are underneath. 00:39:03.400 --> 00:39:08.560 So, with that, yes, we lower them down to get away from any future work that might take 00:39:08.560 --> 00:39:12.640 place or within the subgrade, get them out, you know, get them low enough to be out of 00:39:12.640 --> 00:39:15.400 the way for any kind of road work or anything like that in the future. 00:39:15.400 --> 00:39:16.960 And water lines the same way? 00:39:16.960 --> 00:39:17.960 Same way. 00:39:17.960 --> 00:39:18.960 Yes. 00:39:18.960 --> 00:39:19.960 Size and such. 00:39:19.960 --> 00:39:20.960 Yep. 00:39:20.960 --> 00:39:22.760 And so that's the reason for the extra cost as well because you're lowering, I mean, obviously, 00:39:22.760 --> 00:39:28.160 there's expense for making it more modern as to the rest of your new items. 00:39:28.160 --> 00:39:29.160 Sure. 00:39:29.160 --> 00:39:30.160 Okay. 00:39:30.160 --> 00:39:31.160 Yes, sir. 00:39:31.160 --> 00:39:32.160 Thank you. 00:39:32.160 --> 00:39:33.160 Yep. 00:39:33.160 --> 00:39:34.160 Thank you. 00:39:34.160 --> 00:39:41.520 So, on the future, again, item, no changes to the previously made to you, and then on 00:39:41.520 --> 00:39:46.080 the new business action item, we did have one item that we added from the last meeting, 00:39:46.080 --> 00:39:51.560 which was a request for a contamination map on the information that Solid Waste presented 00:39:51.560 --> 00:39:52.560 previously. 00:39:52.560 --> 00:39:54.040 So, we have that. 00:39:54.040 --> 00:39:56.480 We'll get that to you for the next meeting. 00:39:56.480 --> 00:40:00.800 But with that, happy to answer any questions or if there's anything else you'd like to 00:40:00.800 --> 00:40:01.800 include. 00:40:01.800 --> 00:40:04.800 Ms. Parker. 00:40:04.800 --> 00:40:10.800 Mr. Chair, I will be gone all of May and I will submit my absence request. 00:40:10.800 --> 00:40:11.800 Okay. 00:40:11.800 --> 00:40:13.400 Be back in June, though. 00:40:13.400 --> 00:40:14.400 Granted. 00:40:14.400 --> 00:40:17.400 Right in front, right in time for budgets. 00:40:17.400 --> 00:40:18.400 All right. 00:40:18.400 --> 00:40:23.680 Well, it's good you'll be back in June because I'm going to be gone. 00:40:23.680 --> 00:40:24.680 All right. 00:40:24.680 --> 00:40:25.680 Okay. 00:40:25.680 --> 00:40:26.680 All hands on deck. 00:40:26.680 --> 00:40:27.680 Okay. 00:40:27.680 --> 00:40:28.680 Good man. 00:40:28.680 --> 00:40:29.680 All right. 00:40:29.680 --> 00:40:31.920 I believe that's all we have. 00:40:31.920 --> 00:40:32.920 No work session? 00:40:32.920 --> 00:40:33.920 Huh? 00:40:33.920 --> 00:40:34.920 I move we adjourn. 00:40:34.920 --> 00:40:35.920 Okay. 00:40:35.920 --> 00:40:36.920 We have a motion to adjourn. 00:40:36.920 --> 00:40:37.920 Give a second. 00:40:37.920 --> 00:40:39.920 All those in favor, please say aye. 00:40:39.920 --> 00:40:40.920 Aye. 00:40:40.920 --> 00:40:41.360 We are adjourned.