WEBVTT 00:00:00.000 --> 00:00:09.080 Okay. Sorry, Billy. All right. Here we go. All right. Hello. Good morning and welcome 00:00:09.080 --> 00:00:17.380 to the city of public utility board meeting of Monday, February 24th, 2025. We will start 00:00:17.380 --> 00:00:22.060 with the regular meeting and then we're going to pause. Are there any presentations from 00:00:22.060 --> 00:00:33.120 members of the public? Nothing? Okay. There is none. We have the consent agenda, which 00:00:33.120 --> 00:00:37.560 we're going to pause here for a moment and give Mr. Ryback a few minutes. If he doesn't 00:00:37.560 --> 00:01:06.800 show, we'll get going. She said, yeah, she said we can, but we can we go on with the 00:01:06.800 --> 00:01:11.640 meeting. I mean, I'd like to give Lee a few minutes. I mean, you can also just wait. Yeah. 00:01:36.800 --> 00:02:04.600 Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. 00:02:04.600 --> 00:02:32.400 Okay. Okay. Okay. 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Okay. 00:05:10.800 --> 00:05:15.360 money that capacity up this is a 20-year facility it's 20-year money so it makes 00:05:15.360 --> 00:05:20.400 sense to finish this up closed out that bond and then we can start new capacity. 00:05:20.400 --> 00:05:40.100 I think it's an excellent use of the funds. I wasn't suspicious about it. I just like this line item number and what is it that's bond money that's great and the second part of my inquiry is so this thing's gonna be a washing system. Correct. So I'm assuming it's under carriage wash, it's gonna flush down, what's gonna happen to the wastewater? 00:05:40.100 --> 00:05:59.120 The water, it's a recirculation system so basically it's a series of troughs and weirs so water you know wants it under, currently what we have is basically a mud shaker which is a glorified cattle guard. The trucks go over it, drops a lot of mud off of it but it's still very dirty when they leave the landfill. 00:05:59.120 --> 00:06:28.880 Under carriage wash basically high-pressure water goes up washes all the mud out from underneath it. That water drains into this this weird system and with the gravity and just the flow of water the solids drop out and then we reuse the water so it just keeps recirculating. It's like a gray water system. Yeah it's a gray water system and then you know when the when it's dry we don't have to worry about the mud that we can drain the system let the solids dry we can pull that out use it for cover whatever else we want to do. Okay so you're gonna 00:06:28.880 --> 00:06:58.820 take that mud essentially yes once it's dry and put it back into the landfill? On top of the landfill correct. Yes. Well those are my questions thank you very much. Thank you. Anybody else feel free. No history with my mind if I remember this correctly it was this is why we only built the lower end wheel wash system before because we knew we'd be having to replace it in a few years. That is correct but again the the lower end that we had 00:06:58.820 --> 00:07:03.140 previously was still a 12 or 15 year system so we got a lot of life out of it. 00:07:03.140 --> 00:07:06.420 Currently you know we're operating in the area where the old wheel wash was. 00:07:06.420 --> 00:07:12.620 It's time for us to put the new one in. Okay great. So the board the chair will 00:07:12.620 --> 00:07:19.500 entertain a motion. We have a motion from Mr. Ryback and a second from Mr. Rainer. 00:07:19.500 --> 00:07:25.100 All those in favor please say aye. Aye. Any opposed sign the same. Passes 00:07:25.100 --> 00:07:29.660 unanimously. Moving on. Thank you. Thank you Brian. Moving on to items for 00:07:29.660 --> 00:07:34.420 individual consideration. Item A which is the consider of the approval of the 00:07:34.420 --> 00:07:42.980 February 10th 2025 minutes. Is there a motion to approve? We have a motion do 00:07:42.980 --> 00:07:50.420 we have a second? We have a second from Mr. Nukus. All those in favor please say 00:07:50.420 --> 00:07:57.100 aye. Aye. Any opposed sign the same. Passes unanimously. Moving on to item C 00:07:57.100 --> 00:08:26.300 PUB 25-021. This is the one where I'm gonna walk out. Good morning board members. 00:08:26.300 --> 00:08:31.020 Scott Fedig senior project manager with Capital Projects. Here this morning for 00:08:31.020 --> 00:08:36.300 consideration of a construction phase contract for neighborhood 1B which is a 00:08:36.300 --> 00:08:42.340 construction manager at risk or CMAR project. Neighborhood 1B is part of the 00:08:42.340 --> 00:08:50.980 2019 bond program. A little bit of a project overview. This project does take 00:08:50.980 --> 00:08:56.500 place primarily in the northeast quadrant of the city. With this project 00:08:56.500 --> 00:09:01.380 we're gonna be placing about 25,000 feet of roadway. Looking to do about 10,000 00:09:01.380 --> 00:09:05.500 feet of water main replacement. Around 17,000 feet of wastewater replacement. 00:09:05.500 --> 00:09:13.740 We'll be replacing sidewalks as needed and then also some street lighting. So a 00:09:13.740 --> 00:09:19.140 little bit about the GMP or guaranteed maximum price process. Neighborhood 1B 00:09:19.140 --> 00:09:24.620 was broke up into seven different work categories and then those categories 00:09:24.620 --> 00:09:30.100 were publicly bid by the CMAR for pricing. Once we got those bids back the 00:09:30.100 --> 00:09:34.860 CMAR along with the City of Denton evaluated all the firms. We selected the 00:09:34.860 --> 00:09:40.060 highest ranking firms to confirm scope as well with pricing and then 00:09:40.060 --> 00:09:45.940 provide lump sum packages. Once that was provided Sunt Construction or the CMAR 00:09:45.940 --> 00:09:50.660 provided a guaranteed maximum price based on the subcontractors bids that 00:09:50.660 --> 00:09:54.820 we were given along with general condition cost, bonds and insurance and 00:09:54.820 --> 00:10:02.660 then also the CMAR's contingency and the contractors fee. So cost summary. Total 00:10:02.660 --> 00:10:08.020 cost of work you can see was just over 23 million. Sunt did win some of the work 00:10:08.020 --> 00:10:13.460 there as you can see. We also had Jayco Public winning asphalt paving and paving 00:10:13.460 --> 00:10:17.940 marked with altus and then we had greenscaping for sodding and seating. We 00:10:17.940 --> 00:10:22.140 had just over 1.1 million dollars worth of allowances for this project. One thing 00:10:22.140 --> 00:10:26.220 to note on our allowances any of that money that is not used will revert back 00:10:26.220 --> 00:10:30.380 to the city as a cost savings for the project. Overall project came in just 00:10:30.380 --> 00:10:38.780 over 30 million dollars. Schedule started this process with the pre-construction 00:10:38.780 --> 00:10:43.740 services and design phase services in July of 2023. That was a 21 month 00:10:43.740 --> 00:10:49.820 duration overall. With approval here today and City Council on March 4th we 00:10:49.820 --> 00:10:54.660 project to start construction in April and then have a project completion in 00:10:54.660 --> 00:11:02.660 October of 2026. With that staff recommendation is for an approval for a 00:11:02.660 --> 00:11:06.740 construction contract between City of Denton and Sunt Construction and 00:11:06.740 --> 00:11:10.780 then not to exceed amount of 31 million eight hundred and seventy two thousand 00:11:10.780 --> 00:11:14.380 five hundred seventy dollars and two cents. That does include our owner's 00:11:14.380 --> 00:11:19.220 contingency of nine hundred thousand dollars. And with that I'll open up for 00:11:19.220 --> 00:11:26.980 any questions. So this is an awful lot of work. Yes sir. What is the life 00:11:26.980 --> 00:11:31.740 expectancy of a project like this once you've completed it? Ten years, twenty 00:11:31.740 --> 00:11:37.060 years, thirty years. Yeah so is there a number? I don't know. I'm just curious. So life 00:11:37.060 --> 00:11:42.820 expectancy for a street between 30 to 50 years depending on how it holds up but 00:11:42.820 --> 00:11:47.140 but yeah that's at least that long. And then the infrastructure that goes with 00:11:47.140 --> 00:11:51.860 it? Same if not longer. Typically the PVC that's put in the ground sometimes will 00:11:51.860 --> 00:11:56.180 last even longer than that. Thank you. 00:11:56.180 --> 00:12:02.860 Do you have one? You go. Could you go back to the map for me? Sure. 00:12:02.860 --> 00:12:16.380 To dovetail with you Mr. Ryback. That's a lot of roads. Yes sir. Yep. There are about 00:12:16.380 --> 00:12:21.620 45 street segments. Some of the major streets in that that are in pretty bad 00:12:21.620 --> 00:12:24.940 need of that. Redstone. I don't know if you've been up in that area. Hercules. 00:12:24.940 --> 00:12:29.340 That road is in pretty dire shape for some repair along with Juneau, Neptune, 00:12:29.340 --> 00:12:34.100 all those connecting streets. Yellowstone is also needing some some major help and 00:12:34.100 --> 00:12:39.700 it's in this package as well. So like the Royal Acres, Wellington area and then 00:12:39.700 --> 00:12:44.660 we'll also be doing a Nottingham and then which is kind of down there at the 00:12:44.660 --> 00:12:49.900 bottom running east and west just south of Windsor. Yep and then another one 00:12:49.900 --> 00:12:55.420 that's the Dell, Riney area right there. And is the one down on the bottom right 00:12:55.420 --> 00:13:00.900 corner that you just is that part of the is that off of Emerson? The this this 00:13:00.900 --> 00:13:04.140 section here? No I was looking further over to your right. Oh that's out of this 00:13:04.140 --> 00:13:07.660 that's out of the quadrant nevermind. Yes sir that'll be a different project. 00:13:07.660 --> 00:13:14.740 Thank you. Yes sir. So as we evaluate these CMAR projects we kind of talked 00:13:14.740 --> 00:13:17.780 about this before more just for edification than anything. We've got a 00:13:17.780 --> 00:13:22.820 31 million dollar project CMARD by Sunt who's performing 18 and a half 00:13:22.820 --> 00:13:26.460 million of that project so the lion's share. Which may sound like a criticism 00:13:26.460 --> 00:13:34.780 however I guess I would ask am I reasonable then to say as a positive by 00:13:34.780 --> 00:13:38.900 performing that much work it's more likely they'd be able to tie into their 00:13:38.900 --> 00:13:45.580 own things right they're performing the work and perhaps provide an efficiency as 00:13:45.580 --> 00:13:50.820 far as cost savings on top of that in addition to time savings i.e. hoping we 00:13:50.820 --> 00:13:56.980 get done on time and below budget is that a pretty is this a pretty good 00:13:56.980 --> 00:14:01.740 example of why we're CMARing these projects now? Yes absolutely and then you 00:14:01.740 --> 00:14:06.780 said them being in control of more of that is does allow them to expedite on 00:14:06.780 --> 00:14:11.220 schedule you're not relying on your subs to follow in behind you to do the work 00:14:11.220 --> 00:14:15.500 we've seen with neighborhood two and six which is also a CMAR that Sunt's 00:14:15.500 --> 00:14:19.520 performing that we've had excellent results with them you know performing 00:14:19.520 --> 00:14:23.260 that work staying ahead of schedule actual cost savings you know we're 00:14:23.260 --> 00:14:27.540 seeing close to half a million dollars coming back for our first GMP with that 00:14:27.540 --> 00:14:30.540 package going to be coming back to the city with cost savings with you know 00:14:30.540 --> 00:14:35.380 between contingency fee and allowances so we're seeing some really good results 00:14:35.380 --> 00:14:39.860 as well as the constructability and the product that they're putting out. Sounds 00:14:39.860 --> 00:14:42.580 good thank you very much. 00:14:42.580 --> 00:14:59.500 Thank you so much all in favor of this sign the same motion or entertain a 00:14:59.500 --> 00:15:08.500 motion I apologize. Second. Second. All in favor aye. Opposed? Have it 00:15:08.500 --> 00:15:13.300 unanimously. Thank you. 00:15:39.100 --> 00:15:46.620 Yes item Dean. PUB 25-022 consider recommending adoption of orders to the 00:15:46.620 --> 00:15:49.860 city of Denton to Texas home rule municipal corporation authorizing the 00:15:49.860 --> 00:15:54.740 city manager to execute execute contract with Romco equipment. Good morning Tom 00:15:54.740 --> 00:16:00.540 Gramer director of facilities and fleet services. Looking for a Romco cooperative 00:16:00.540 --> 00:16:04.380 contract the city of Denton fleet services we purchase repair and 00:16:04.380 --> 00:16:08.060 maintain and rent various types of oval construction equipment utilized by 00:16:08.060 --> 00:16:11.780 several departments that support city services construction equipment is 00:16:11.780 --> 00:16:14.860 utilized by the multiple departments to provide various services including the 00:16:14.860 --> 00:16:19.740 bulk material movement by loaders and excavators. The proposed contract allows 00:16:19.740 --> 00:16:23.260 for the purchased rental and repair of assets utilized by these departments 00:16:23.260 --> 00:16:27.700 such as beneficial reused wastewater drainage and solid waste. The repair 00:16:27.700 --> 00:16:31.620 services provided by this contract ensure that all these assets remain up 00:16:31.620 --> 00:16:35.940 and running utilizing specialized diagnostic equipment the technical 00:16:35.940 --> 00:16:40.060 knowledge and the OEM support. All vehicle acquisitions will be processed 00:16:40.060 --> 00:16:43.780 through the city's budgeting processes and the city is only paying for services 00:16:43.780 --> 00:16:48.460 rendered and is not obligated to pay the full contract amount unless needed. Here 00:16:48.460 --> 00:16:52.020 there's graph breakdowns of exactly where the money is being spent who is 00:16:52.020 --> 00:17:00.780 utilizing it per fund type. On the right hand side of the screen you'll see a 00:17:00.780 --> 00:17:07.380 acquisition example 2024 we purchased a large wheel loader about $330,000 so you 00:17:07.380 --> 00:17:12.900 can see the magnitude of each piece of equipment. Staffs recommendation is to 00:17:12.900 --> 00:17:16.020 approve a one-year contract with four additional one-year extensions in the 00:17:16.020 --> 00:17:20.020 total of five year not to exceed amount with Romco. Romco equipment for five 00:17:20.020 --> 00:17:27.860 million three and thirteen thousand dollars total. Any questions? Okay. Is any 00:17:27.860 --> 00:17:31.580 of this equipment utilized in departments outside this board's purview 00:17:31.580 --> 00:17:35.420 and if so we have inter-department financial transfers that happen to 00:17:35.420 --> 00:17:38.900 reverse this show how's that work? So traditionally all the equipment that is 00:17:38.900 --> 00:17:43.300 purchased by the department specifically will be utilized by the department 00:17:43.300 --> 00:17:48.340 specifically if at any point the asset moves between departments we do ensure 00:17:48.340 --> 00:17:54.220 that the funding type is adjusted to support it. Thanks. I was curious this 00:17:54.220 --> 00:17:58.500 company Romco are they someone that we've been dealing with previously for 00:17:58.500 --> 00:18:02.780 these services? Yes sir we've we've utilized their services from the moment 00:18:02.780 --> 00:18:05.900 we bought the first piece of Volvo equipment. Volvo has a proprietary 00:18:05.900 --> 00:18:10.540 technology that requires the designated dealership to work on it that's why we 00:18:10.540 --> 00:18:14.300 continue to utilize Romco for these services. So this is just to work on the 00:18:14.300 --> 00:18:20.220 Volvo equipment not the other equipment? Correct. Oh okay so I thought it was much 00:18:20.220 --> 00:18:24.500 broader. No they have specifically Romco works on Volvo we find the best return 00:18:24.500 --> 00:18:28.460 on our investment here we can utilize other construction companies equipment 00:18:28.460 --> 00:18:32.260 companies to repair the equipment but there's a point where just like if you 00:18:32.260 --> 00:18:35.040 owned a Dodge pickup truck you wouldn't be able to take it to Ford to have the 00:18:35.040 --> 00:18:39.280 computer diagnosed diagnosed so we stick with the specific manufacturers to see 00:18:39.280 --> 00:18:43.660 that the best technical knowledge to repair these items. So how much of our 00:18:43.660 --> 00:18:49.660 fleet of this type of heavy equipment is Volvo? I mean just ballpark? In the 00:18:49.660 --> 00:18:55.780 agenda information sheet there is a quantity I believe it's 22 items that we 00:18:55.780 --> 00:18:59.500 own that are Volvo but in the agenda information sheet summary it will say 00:18:59.500 --> 00:19:04.460 the specific quantity that we have. I did miss that thank you. No worries yeah. 00:19:04.460 --> 00:19:15.500 All right there appears to be no further discussion we will entertain a motion we 00:19:15.500 --> 00:19:20.540 have a motion to approve by Mr. Newquist and second by Mr. Rybak. All those in 00:19:20.540 --> 00:19:25.540 favor please say aye. Aye. Any opposed sign the same it passes unanimously. Thank you 00:19:25.540 --> 00:19:33.500 very much. Thank you. All right that's pretty much moving right along. So you 00:19:33.500 --> 00:19:39.220 want to call the next item. Management reports. Mr. Chair, members of the PBA so just the 00:19:39.220 --> 00:19:43.100 first item to go through is the future agenda items I previously gave you the 00:19:43.100 --> 00:19:48.620 dates for the upcoming budget items now they're on on this list here for you 00:19:48.620 --> 00:19:54.780 just as a reminder June 23rd will be a financial update July 14th will actually 00:19:54.780 --> 00:19:59.700 be a budget workshop that the the budget office and finance is planning to have 00:19:59.700 --> 00:20:02.940 with you a very similar I think to the structure that they do with the City 00:20:02.940 --> 00:20:09.100 Council and in July 28th we'll be asking you to make a recommendation to the City 00:20:09.100 --> 00:20:14.500 Council on the budget and the rates which is kind of a normal process. Next 00:20:14.500 --> 00:20:21.220 item is on your new business action items we still have one item that Mr. Rybak 00:20:21.220 --> 00:20:26.220 asked regarding a specific contract we are working through that Mr. Rainer 00:20:26.220 --> 00:20:30.220 asked a very good question and so we're having to go through that in a little 00:20:30.220 --> 00:20:35.460 more detail that I had anticipated but hope to have that to you for the March 00:20:35.460 --> 00:20:41.460 10th a date and then the only other quick item that I'll mention Stephen Gay 00:20:41.460 --> 00:20:47.200 and I will be kind of alternating going forward in this particular seat here so 00:20:47.200 --> 00:20:51.260 he and I'll be kind of working through that so next week will he be the next 00:20:51.260 --> 00:20:54.660 meeting will be his first opportunity so please make it as difficult as you can 00:20:54.660 --> 00:21:02.180 for him. All those in favor please say aye. Good training opportunity for him but 00:21:02.180 --> 00:21:05.460 we'll be working through that so I just want to make you aware so with that 00:21:05.460 --> 00:21:09.860 happy to answer any questions you may have. Any questions anybody like to 00:21:09.860 --> 00:21:18.540 recommend a new action item? Doesn't appear so. Make it easy for everybody 00:21:18.540 --> 00:21:24.100 looks like I don't think we have anything in the closed meeting so with 00:21:24.100 --> 00:21:30.980 that we'll entertain a motion to shut this thing down. Got it? Second. All those 00:21:30.980 --> 00:21:38.140 in favor say aye. We are adjourned.