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 Good afternoon at 4 1 p.m. on February 12th 2025 I'll call this meeting of the

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 capital improvement advisory committee to order our first order of business is

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 the water and wastewater impact fee update so Kyle actually I think I was

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 gonna start for just a moment so a couple of things so Tina Furgans I'm

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 the deputy director of the services and planning director so first of all

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 planning zoning commission members as you know from time to time you serve as

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 the capital improvements advisory committee since we are going to be

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 discussing water and wastewater impact fees and that applies in our ETJ area

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 we're required to have a representative from the ETJ so hence why we have a new

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 friendly face around our table this afternoon with Jason joining us so he

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 is our ETJ representative I'm also wanted to just share with you what your

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 charge is if you will or responsibility as members of the capital improvements

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 advisory committee so that is first and foremost to advise and assist City

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 Council in adopting their land use assumptions when we work on projects of

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 this nature you have a responsibility to review the capital improvement plans and

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 file written comments so your written comments are typically that will be the

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 minutes that we prepare associated with with this meeting monitoring evaluating

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 implementation of the capital improvements plan so I'm sure Kyle will

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 go through that as part of his presentation with the proposed

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 improvements that are included within that program and then it does say file

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 semi-annual reports with respect to the progress of our capital improvements

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 plan and report to the political subdivision IEB in our city of any

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 perceived inequities and implementing the planner imposing the impact fee so

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 it's again a periodically meeting from time to time just to monitor the

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 implementation of the plan and then also advise council in the need to update or

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 revise the land use assumptions the capital improvements plan and impact fee

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 and I believe in Kyle's presentation he'll go over ideally that the time

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 periods of when we make updates to the the impact fees for the the water and

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 wastewater programs so with that I'm going to turn it over to Kyle Pedigo and

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 allow him to be able to proceed thank you

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 you

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 wastewater impact the update this is updated every five years per the TAC so

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 first are a few of our impact fee study components with this study we start with

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 our land use and growth assumptions then we outline our service units we

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 identify our capital improvement plan we designate our service areas and then we

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 ultimately end up with the impact fee calculation this map shows our phasing

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 and growth assumptions for the impact fee time period this information is

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 drawn from the Denton 2040 comprehensive plan from our 2023

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 wastewater master plan and from the 2024 water master plan so as you can see over

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 the next five years we're anticipating an 8.1 percent annual growth rate in the

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 city and then in the 5 to 10 year window we're expecting that to taper down to

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 3.4 percent for our service units for water and wastewater impact fee service

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 units are based off of the installed meter size your installed water meter

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 size for your home or your building so at the city of Denton our base meter

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 size is our 5/8 by 3/4 inch meter and that provides enough water flow to serve

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 a single-family home as a comparison a big box or a retail development may

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 require a 2 inch water meter so that 2 inch water meter can provide up to 8

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 times the flow of our base meter the 5/8 by 3/4 so what that means ultimately is

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 that that retail development that receives a 2 inch meter would be

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 responsible for 8 times the base unit impact fee here's an overview of our

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 this map shows an overview of our water impact fee capital improvement plan so

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 every project they're listed on in blue and outlined in blue our existing

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 infrastructure that has available capacity to accommodate some of this

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 future growth that we're anticipating so the way that's factored into the impact

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 fee calculation is that available capacity is compared to the cost of

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 installation and then that's carried forward into the impact fee update

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 everything outlined in red is conveyance and treatment future conveyance and

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 treatment that we have planned to accommodate the growth in these areas

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 with the future conveyance and treatment we take a hundred percent of that cost

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 the planned cost of installation and calculate that into the impact fee this

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 is the basically the same map but for our wastewater impact fee capital

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 improvement plan all of the existing infrastructure with available capacity

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 is shown in green and all of the future infrastructure to be constructed in the

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 10-year window is shown in red so this is an overlay of our capital improvement

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 plan for our water utility over the top of our existing service area map for

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 our water impact fees so our existing service areas are broken into service

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 area 1a which is our centralized downtown portion 1b which is our loop

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 basically the loop around the city and unit or area 2 which is out to the

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 western portion of the city now we're not with this update we're not planning

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 or proposing any changes to the water impact fee service areas we're planning

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 on keeping that the same however we are proposing changes to the wastewater

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 service area so this is a map showing our existing single wastewater service

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 area this was established because we currently we have a single water

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 reclamation plant which all wastewater effluent in the city flows to however

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 with the wastewater master plan we identified the need for two additional

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 plants to be constructed within the drainage basins so this shows an

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 overlay of the proposed division of that single service area into three

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 individual service areas corresponding with those drainage basins so we have

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 Clear Creek to the north the concrete which is our centralized drainage basin

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 and Hickory Creek which is our to the southwest its best practice with

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 wastewater conveyance to convey it downhill use gravity downhill to your

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 treatment locations so this overlay shows how that conveyance infrastructure

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 is also pretty cleanly divided between these drainage basins for your Clear

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 Creek Hickory Creek and Pecan Creek basins that brings us to the estimated

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 maximum assessable impact fee calculation so to calculate this amount

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 we take our 10-year recoverable cost of impact fee capital improvement plan and

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 we divide that by our projected our 10-year service unit projection

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 number so as you can see for water we're anticipating our 10-year capital

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 improvement investment to be 582 million divided by our 52,774 projected service

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 units which brings us to our maximum assessable fee of $11,046 similarly for

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 wastewater we have slightly higher investment due to the addition of those

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 the requirement of those two new treatment plants so that brings us to

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 760 million dollars divided by our 52,276 service units for our maximum

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 assessable fee of $14,551

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 once we get that number we divide it among our service areas based on the

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 infrastructure that's located within those areas so for our water the in blue

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 the chart showing our 2018 update versus our 2024 proposed rates service area 1a

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 which is that centralized downtown portion actually sees a reduction in

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 impact fee because it's mostly if you look at it the infrastructure there is

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 mostly built out there's not very much needed to accommodate growth in that

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 area versus service area 1b and 2 where we have their largest larger service

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 areas and more infrastructure is required in those areas so both 1b and

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 2c a significant significant increase now our wastewater impact fee comparison

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 in 2018 we had that single service area so in the entire service area it was

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 four thousand seven hundred sixteen dollars for a base impact fee amount and

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 you can see that we divided that into the three separate drainage basins again

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 corresponding to the infrastructure within those basins we have reviewed

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 these numbers with developers in the area so with the larger developers known

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 developments the hunter ranch coal ranch and the TCCI mud and we've integrated

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 their comments and feedback into the study so next steps water utilities is

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 proposing that we seek a hundred percent adoption of our of our impact fee rate

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 a hundred percent recovery so pending the results of today's meeting we could

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 begin advertisement after today's meeting for our City Council public

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 hearing the next date for our City Council public hearing would be March

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 25th and then for the City Council ordinance adoption would be April 1st any

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 questions thank you Kyle just because this is I think the first time for a

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 CIAC meeting for all the four members here I'm gonna ask a couple of sort of

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 general level setting questions and then I want to hear other questions from from

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 the committee within this process I believe there's an option of assuming a

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 50% utilization and recovery rate or doing a cost of service with financing

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 study can can you explain one which one we chose and what the goals of that

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 study is our our and the reason I ask is that sometimes we talk about hundred

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 percent and then we say well we want it to be a fair split but my understanding

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 is that that study looks at how much of this infrastructure will be used or

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 necessary because of the new development versus because of existing developed

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 properties correct and so we chose to go with the financial study and that's if

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 you if you look in the report that's where we break down basically the

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 utilization percentage of the existing infrastructure in the ground to carry

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 forward versus to carry forward for that's that would accommodate the new

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 development versus the brand new infrastructure for conveyance there so

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 that's that's why we perform that study and are recommending 100% cost of

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 recovery on this okay thank you questions it's a lot of information so

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 do you mind going back to the slide that compared the the rates from before to

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 now so the the wastewater is going up quite a bit and you said you you talked

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 to the developers yes we've had several update meetings with developers on this

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 and we've presented them with the same information and explained showed the

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 maps that are outlined our capital improvement plan showed the need for

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 those separate treatment locations to get their feedback they're not happy

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 with the increase but at the same time they understand with the amount of

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 infrastructure involved to bring service to that area that an increase is

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 necessary yeah because particularly with the Hickory Creek and Clear Creek you

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 don't have the treatment plants and that's a big expense right so yeah shown

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 on that map you can see you hit the Hickory Creek and Clear Creek have the

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 largest number of new build projects

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 other questions

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 I have a couple on the I guess can you go all the way back to the growth

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 assumptions and then I've got a couple on the the wastewater projects so you

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 said that these this came from a combination of the comprehensive plan

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 and a couple of the the water and wastewater studies going forward I don't

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 recall seeing a map like this with the pink and blue areas outlined as places

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 we think are gonna grow in the next five or ten years can you let us know where

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 specifically you got that data from that comes from our wastewater master plan

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 which was adopted last year and the water master plan which we plan on

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 adopting quarter one of this year so with that we took the land use

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 assumptions from the 2040 comprehensive master or comprehensive plan and then we

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 combined it with outreach with development services with outlining the

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 boundaries of known developments and basically the pink and blue show are

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 different expected infill rates within those boundaries so each each of these

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 outlined areas are planned developments known developments or where where the

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 study shows that development is likely within that tenure window okay just

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 looking at the map this may be more of a question to planning but you know I see

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 a large northeast in an area on there and and that plan is kind of on hiatus

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 until we do something else and I don't see very much from a downtown

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 perspective and we just did the downtown plan so I'm just trying to understand do

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 we expect the downtown plan growth to happen after that 10-year window help me

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 understand Scott McDonald director of development services so what you see

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 here which is different than the comprehensive plan is when we crafted

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 and drafted the the comprehensive plan we didn't expect the growth that we've

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 experienced to date and so what you're seeing to the west to the southwest and

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 to the north is just incredible growth that's actual development on the ground

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 and development that's in review so when they were going through the wastewater

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 master plan they worked with planning to just to see what those unit counts were

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 and ultimately came up with what this is so this is truth to facts on the ground

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 what you see in the Northeast area is reflective of what has been proposed at

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 the time that we were doing that and recognizing that that is paused doesn't

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 change the fact that that wastewater facility will be going in and that

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 interceptor line is going all the way over to 35 to accommodate for that basin

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 so it's a much grander area than just what's shaded and then I think for the

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 downtown the infill components of it will really be treated as a result of

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 when these other facilities are put into into service that will have less impact

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 on the Clear Creek or the a concrete thank you facility which will be able to

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 accommodate so if that helps yeah thank you no it does make sense just in

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 general that you know utilization rates I think on I think this was the water

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 instead of the wastewater for some of the mains underneath Locust Street were

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 under 20% so we've got a large amount of capacity remaining can you go to the map

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 with all the pipes and projects for me for water or wastewater wastewater I

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 noticed that the pecan Creek reclamation plant is slated for an increase in

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 capacity as well as the other two new plants from I think like six million

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 gallons per day up to 24 or something like that so our current treatment

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 capacity at pecan Creek is 21 million gallons per day we're okay we're

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 upgrading it to 26 million yeah okay I must have read that wrong because it it

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 struck me as a much larger increase at that time okay and then I guess I'm

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 trying to understand if you want to go back or go forward to the the

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 recommended in impact fee tables there you know the service area 1a is not

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 exactly the same as pecan Creek but it you know it's similar in that sense can

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 you speak to what is driving that larger impact fee for the wastewater in that

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 area versus the water so the biggest driver in the pecan Creek Basin is the

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 reconstruction of the pecan Creek water reclamation facility so that the

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 facility again we're expanding we're adding 5 million gallons per day

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 capacity but we're also reconstructing facility I think it's 50 years old yeah

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 50 it's a 50 year old wastewater facility that's nearing the end of its

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 life so this it's not just conveyance it's it's the reconstruction of the

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 plant okay so even though it's only an increase in capacity of something like

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 20% it's it's really a rebuild so it's a hundred and twenty percent of the

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 existing capacity being constructed if you will okay that helps and then last

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 question and and this may be a longer term question so I'm not sure who was

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 here this long ago I remember seeing an ISR way back around 2013-2014 time frame

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 where the the water utilities services were were seeking to move toward a

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 hundred percent revenue replacement model for at least the pipe

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 infrastructure and then I noticed in this last year's budget that had drifted

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 down to 30% from revenue and 70% from revenue bonds can you speak to that at

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 all and and help explain what how that impacts this impact fee calculation

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 that's a little beyond my time frame but Stephen should be able to speak that

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 thank you good afternoon Stephen Gage general manager water utilities and

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 street operations it's actually before my time as well I got here in 2021 but

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 what I can tell you is that we are we are reevaluating our financial models

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 and diversifying our the way that we fund projects historically we would issue

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 debt and then we would have to either put that debt right to use or start

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 paying on it and you may hear a term called WIFIA so it's a water

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 infrastructure innovate funding Innovation Act which is a federal program and so we

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 have an application moving forward for those funds and those dollars allow us

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 to actually defer the repayment of the loan so we take out WIFIA funds once we

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 finish the project we get about a substantial completion there's a five

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 year window before we have to begin debt services so what that allows us to do is

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 basically you know I guess fortify the generational equity piece of the

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 equation and and it's actually moving us closer to that that cash funding

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 because we're able to add customers generate revenue and then cash fund the

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 majority of it so I can't speak to the memo that you're referring to but I can

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 tell you that we are even if we've slipped a bit we're gonna get back on

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 track okay thank you that's all I had any more questions now that we've talked

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 through more of this okay well we'll see if if any come up in discussion thank

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 you Kyle okay

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 yeah oh yeah we're looking for formal recommendation from the Commission so I

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 would recommend a motion okay so yeah if you can leave the proposed impact fee

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 update their slide up there so this is what staff is recommending is that

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 correct correct okay so thoughts of direction or concerns or everything

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 looks okay that's good to me I'll make a motion feel free to can I just say to

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 recommend to as a as presented okay a motion by Commissioner Riggs is there a

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 second okay second by member Kalachek thank you I guess I will call for a vote

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 all those in favor raise your hands that we can get a count and that passes

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 unanimously five with one absence thank you Kyle thank you

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 without objection I will adjourn this meeting of the capital impact advisory

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 committee of Denton thank you 424

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 you