WEBVTT

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 Okay, welcome to the January 24, 2025 meeting of the Sustainability Framework Advisory Committee.

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 The first thing on our agenda today is to receive nominations and elect a chair and vice chair.

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 And I know it seems like we just did this, but we need to do it for the first of the year.

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 And that was due to vacancy.

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 So does anyone have any nominations they would like to make?

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 I nominate Ed for chair.

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 I have a nomination for Ed.

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 I'll second that nomination.

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 Second for Mr. Richter.

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 All in favor?

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 Aye.

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 So, Ed is chair.

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 Thank you.

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 We also need a nomination for vice chair.

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 Do we have any nominations?

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 I nominate Brand.

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 All right, we have a nomination for Brand Richter from Dr. Briggle.

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 Do we have a second?

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 I'll second it.

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 All in favor?

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 Aye.

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 Congratulations, Mr. Richter.

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 So, Brand Richter will be the vice chair.

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 All right, our next item is to consider approval of the following meeting minutes,

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 the first two of which, April 23rd and October 11th, are cancellation notices.

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 And December 13th we had some actual minutes.

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 Any comments?

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 This might be a question to you, I don't know.

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 Is it regular to have such a deferred approval of minutes?

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 I understand that both of these were due to failure to meet quorum.

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 But I guess was there a reason it didn't appear?

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 That's a housekeeping error on our part.

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 We are required to do the minutes even when we do not have quorum.

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 I see.

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 That's just some housekeeping from us.

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 Is there a motion to suggest?

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 I'll move to approve the minutes.

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 I will second it.

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 Okay, motion to approve, Dr. Brittle, second from Mr. Richter.

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 All in favor?

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 Minutes are approved.

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 All right, our third item is to consider adoption of sustainability framework

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 advisory committee meeting schedule for 2025.

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 And you have the meeting schedule in your backup?

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 The only change is we went ahead and chose a date for the December meeting,

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 canceling November 28th and December 26th with a meeting on December 12th.

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 I think it's the same day or close to the same Friday we did it this year.

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 So the way it would be published is we would go ahead and just delete that

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 November 28th and December 26th so that we don't have to post a cancellation.

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 We would just put it on the adopted calendar.

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 Any comments?

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 Any conflicts?

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 Yeah.

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 I'll be in Europe for two months, so it's either May or June or June or July

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 that I'm going to miss.

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 We often have not held a meeting at the end of June, beginning of July,

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 around that July 4th holiday.

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 If the committee wanted to recommend taking a summer break,

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 we could have that on the schedule as well.

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 Would there be a deadline for determining that summer break?

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 Would we have to do that now or would that come later?

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 We could do it later.

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 It'll just require cancellations because we're going to adopt a meeting schedule.

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 Or if we adopt this meeting schedule today, it would require change.

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 Any discussion about this?

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 Yeah.

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 I think the Briggles might be away on a great road trip in the summer sometime,

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 so if two of us already kind of know we won't be here,

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 we're not going to hit quorum.

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 Do we know the date specific we'll just hit?

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 I also have a lot of work-related travel that I have to do over the summer,

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 so maybe whenever we have a little more information about when we're anticipating being out,

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 we might look at that cancellation.

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 Why don't we just adopt as is now,

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 and then we can revisit that in March/April?

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 I'm not going to put it on a meeting notice for that.

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 Is that cool with everybody?

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 Yeah.

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 All right.

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 Let's see.

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 What's next here is to receive a report and hold a discussion

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 and give staff direction regarding inclusion of a --

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 Sorry.

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 We need a motion.

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 Oh, you do?

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 You need to formally adopt the schedule.

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 I move to adopt the schedule.

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 I second.

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 All in favor?

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 All opposed?

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 Pass.

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 Thank you.

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 Okay.

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 We will now receive a report, hold discussion, and give staff direction regarding inclusion

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 of a standing agenda item for Sustainability Framework Advisory Committee meetings

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 for citizen comment in alignment with City Council rules of procedure.

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 Hello again.

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 Catherine Barnett, Sustainability Manager.

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 This is following up on a request from last summer to consider adding speakers to our meetings.

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 We had speakers at a few meetings in a row then,

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 so we did a little bit of research into the standing agenda items,

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 standing items for citizen content that are around for different committee meetings,

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 and then just give you a couple of options on that if you're interested in adding a standing item

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 to have speakers and then just a few decision points about how we want to handle that.

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 So two different ways that they're typically addressed at other committee meetings is

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 it can be a comment about any individual consideration item on the agenda

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 or any public business on items not listed on the agenda.

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 So if we were to add it, would you want to have it open to any topic,

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 any business not listed on the agenda, or would you want to tie it back to an item on the agenda?

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 Yes.

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 First off, I'd like to hear on anything related to what we do

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 because it may help us to craft future agendas that address citizen interests and needs,

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 but that's just kind of an initial thought there may be.

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 I guess we could be inviting people to come in and ramble, but there's a time limit.

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 We also have a decision about time limits.

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 Just an idea.

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 I agree with Adam on that.

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 It could deal with both unlisted and listed issues or topics.

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 Anybody else want to chime in?

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 I agree with that, too.

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 So I think I just heard a hybrid.

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 Items on the agenda and items not on the agenda.

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 Leaning toward option B, because it sounds like we're preferring more open citizen comment.

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 That would also allow comment on agenda items posted, correct?

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 Yeah, I read it as a bigger umbrella that comes with it or as an interest.

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 Every B, is any public not listed on the agenda?

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 Then I want C.

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 I think I was hearing C.

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 Yeah.

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 Okay.

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 All right, we can look into item C.

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 Sorry, just to clarify, because I saw in the agenda information

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 that this goes through the city secretary's office just to make sure we're to board.

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 Yes, it will go through the city secretary and legal.

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 So we're adding a number C letter.

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 A yes hand.

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 Okay.

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 And then the next question is how many speakers would we like to allow at each meeting?

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 Some meetings don't have a standing item for speakers,

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 and then the ones that do, it ranges from two to seven.

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 Most of them were three or four speakers per meeting.

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 I think out of respect for everyone's time,

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 particularly staff that has to go to listen to their schedule,

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 if we're leaning toward more people, I prefer shorter speaking times.

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 But if we prefer to hear a more in-depth comment,

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 maybe we say fewer people but longer speaking times.

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 Yeah, I would go with your second proposal.

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 And historically we have very few.

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 It happens sometimes, but we have very few people who show up to attend meetings

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 without a comment, and so perhaps less speakers

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 but with a longer window to provide their comment might be appropriate.

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 We can look at the next item, which is how long they should speak,

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 and kind of talk about these in tandem.

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 Having been on the other side where I've wanted to speak at council meetings, for example,

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 and not being able to, I would feel most comfortable,

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 since we're serving the public, is to have a maximum number of seven

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 and have a speaking limit of I think three minutes would be appropriate.

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 But I definitely want to open the door because people get really bent out of shape

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 when they fill out the blue cards and all that, and they're told,

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 "Oh no, you can't speak to such-and-such-and-such."

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 So I would like to play it safe and have a maximum of seven speakers

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 at three minutes in public.

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 That's fine, that may be fine.

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 Anybody else?

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 Any other comments? Any other disagreements, agreement?

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 Yeah, it'd be great if we got seven people to speak.

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 So everybody's good with up to seven in three minutes?

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 So we will take that feedback and work with the city secretary's office

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 to draft a standing item for our meetings and run that through legal,

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 and we can work on getting that added for the next, for the February or the March,

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 just depending on the lead time frame.

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 Great, thanks.

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 You might have said this, sorry, but when on the agenda we would show up,

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 right away or after?

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 I will have to talk to you about it.

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 It's usually first on the agenda.

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 Right, okay.

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 Thank you.

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 Next item are staff reports.

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 Sorry, we just had a lot of housekeeping today.

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 So you have your staff report and you have the education update,

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 and we can answer any questions if you have any questions on that one.

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 That was just for quarter one.

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 We also have a list of our upcoming classes.

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 We had to reschedule our beginner composting during the weekend with snow,

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 so it will be Saturday at South Branch Library.

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 We have quite a few other classes and events coming up.

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 Any comments?

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 Next we have the Bird City certification.

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 We were awarded the Bird City Texas by Texas Parks and Wildlife,

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 and I believe that press release came out earlier this week and last week.

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 It also got delayed by the snow, so we have any questions about that?

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 Is Karen here?

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 Yes, Karen is back there.

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 I didn't see her.

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 She was behind camp.

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 It's a heavy lift.

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 It's a very big jump.

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 Yes.

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 Thank you.

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 Lots of partners, great team effort.

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 Karen led that charge and we appreciate that.

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 There's going to be a bird celebration.

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 Yes.

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 And then we'll recertify in three years.

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 The update, this was a matrix item update.

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 Had the city received any IRA grants, any individual grants,

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 and at that time the city had not.

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 We do have the option to apply for grants through some of the funding that

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 HUD has received, and then we also got notification this week,

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 sorry, how many have told Michael this,

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 but they approved our voucher program for the energy efficiency

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 conservation block grant allocation for them,

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 so then we can move on forward with it.

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 Who is saying?

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 Department of Energy.

00:14:54.000 --> 00:14:55.000
 Okay.

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 Yes.

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 I had one question that you said here that the city had directly

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 applied for two grants and that were not awarded.

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 Can you tell us what those two grants were for?

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 They were through DME.

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 I'll have to get more information from our grant administration.

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 That would be great if you could find out what it was.

00:15:17.000 --> 00:15:18.000
 Yes.

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 I had a question about that.

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 Do the NCT cog ones, are those submitted or have they been awarded?

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 They've been awarded.

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 They have been awarded.

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 Any other comments, questions on this?

00:15:39.000 --> 00:15:42.000
 Nope.

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 Next we have the incentive update.

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 The applications are going to process for GreenSense and then the

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 applications that we have underway for the EV and EVITE.

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 The applications, we're working on processing that through the

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 framework fund and then the GreenSense.

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 It's been a little bit slow to start.

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 We didn't have as many applicants trying to get older projects in.

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 Last year we had a big rush at that.

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 We had folks who were within the 180-day window,

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 so they were submitting whenever they found out.

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 So again, those are coming through, looking good.

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 I had one question.

00:16:27.000 --> 00:16:30.000
 Yes.

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 Are the rebates for incentives for EVs that are being leased,

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 are they available now?

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 Has that been finalized?

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 We are finalizing the application and the guide to go online and go live

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 with that, but yes, we would accept a lease at this time.

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 Okay, but can one apply for it now?

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 Yes.

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 Okay, thank you.

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 Did you have a count ready or on hand for the EV/EVITE

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 applications received to date?

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 We're a rough estimate.

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 Eight.

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 Only eight, because we have--

00:17:01.000 --> 00:17:06.000
 Oh, I just mean, I'm sorry, between the two EVITE and EV rebates,

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 do we know the breakdown of those two?

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 Oh, no, I do not.

00:17:08.000 --> 00:17:09.000
 I'm sorry.

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 Misunderstood.

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 I can get that for you.

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 The next item is regarding a matrix item,

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 and it was the request to have a joint meeting.

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 Unlike many of our matrix items, it wasn't an information item.

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 It's an action item.

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 So we had some discussions about how best to handle action items

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 for the committee.

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 So the process that we're looking at,

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 we do work with committee members to place action items on a future agenda.

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 So the pending item, the requester would provide information

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 about what they would like to have on an agenda as an action item.

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 And then when we put it on the agenda and we have that meeting,

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 then you can present the item and while you're asking for the item,

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 you could submit any backup that you would like to have provided

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 to the committee in advance so that they could read more about

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 what we're talking about that day,

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 and then the committee would take action on it.

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 So to clarify, that would be what I need to do?

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 Yes.

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 Any committee member could request something to be put on the agenda

00:18:31.000 --> 00:18:33.000
 for discussion, deliberation, and vote.

00:18:33.000 --> 00:18:34.000
 Okay.

00:18:34.000 --> 00:18:35.000
 For action items.

00:18:35.000 --> 00:18:37.000
 Matrix, right?

00:18:37.000 --> 00:18:42.000
 Or sorry, not the separate for matrix update, but for completing items

00:18:42.000 --> 00:18:46.000
 or items for -- sorry.

00:18:46.000 --> 00:18:51.000
 Where within our agenda would someone making that type of action

00:18:51.000 --> 00:18:57.000
 need to request it?

00:18:57.000 --> 00:18:59.000
 I'm going to look at Chris on this one.

00:18:59.000 --> 00:19:05.000
 Would it be concluding items?

00:19:05.000 --> 00:19:13.000
 You could also reach out via email to ask them to be put on.

00:19:13.000 --> 00:19:16.000
 For example, would someone requesting that type of action

00:19:16.000 --> 00:19:20.000
 need to do it at the same time we make additions to our matrix,

00:19:20.000 --> 00:19:23.000
 for example?

00:19:23.000 --> 00:19:28.000
 I don't see it as a matrix item.

00:19:28.000 --> 00:19:35.000
 You wouldn't be required to do it then.

00:19:35.000 --> 00:19:38.000
 What you were saying was they just have to make the request to staff,

00:19:38.000 --> 00:19:39.000
 correct?

00:19:39.000 --> 00:19:40.000
 Yes.

00:19:40.000 --> 00:19:45.000
 So the request just has to be made to staff.

00:19:45.000 --> 00:19:46.000
 So I'll be in touch with you.

00:19:46.000 --> 00:19:51.000
 Yes, we'll follow up on that.

00:19:51.000 --> 00:19:54.000
 And then that way we have a process that's open for other --

00:19:54.000 --> 00:19:55.000
 Yeah, definitely.

00:19:55.000 --> 00:19:56.000
 Yeah.

00:19:56.000 --> 00:19:57.000
 Good, thanks.

00:19:57.000 --> 00:20:01.000
 Thank you.

00:20:01.000 --> 00:20:07.000
 And then we have matrix.

00:20:07.000 --> 00:20:16.000
 Anybody have any matrix items that they want to add, comments, et cetera?

00:20:16.000 --> 00:20:18.000
 I do.

00:20:18.000 --> 00:20:22.000
 Okay.

00:20:22.000 --> 00:20:29.000
 I was looking at the state legislative program at the city.

00:20:29.000 --> 00:20:36.000
 I think this was in one of the Friday staff reports.

00:20:36.000 --> 00:20:52.000
 I would be curious to know what -- they have in here that environmental sustainability is part of the community focus

00:20:52.000 --> 00:20:56.000
 and will be part of the lobbying, whatever lobbying efforts are going on.

00:20:56.000 --> 00:21:12.000
 If at some point we could be told, we being committee, be told what sort of environmental initiatives the city lobbyists have taken to Austin,

00:21:12.000 --> 00:21:23.000
 what they're working on, if there's any legislative priorities that the city has in regards to sustainability issues.

00:21:23.000 --> 00:21:32.000
 I think it would be good if we knew about them.

00:21:32.000 --> 00:21:49.000
 Then I would also like to -- if there is such a document or plans now in -- already set,

00:21:49.000 --> 00:22:09.000
 I would like to know if the city's risk department has made any assessment of potential risks to city infrastructure posed by climate change.

00:22:09.000 --> 00:22:23.000
 And then one more, and this is again something that I would just like to think about at some point and discuss more fully,

00:22:23.000 --> 00:22:34.000
 is that on January 10th, there was a staff report on the fiscal impact study of the Hunter Coal Ranch development.

00:22:34.000 --> 00:22:48.000
 And if you had the chance, go to the January 10th, Friday staff report and take a look at the figures of what's coming.

00:22:48.000 --> 00:22:53.000
 It's amazing, it's amazing development, very large, incredibly large.

00:22:53.000 --> 00:23:05.000
 And what got me to thinking is, if a fiscal impact study is done, would it be wise to consider,

00:23:05.000 --> 00:23:22.000
 talk about an environmental impact study based upon our declared goal of being net zero by 2050?

00:23:22.000 --> 00:23:39.000
 And if possible, to bring in other city departments to discuss this, such as primarily development.

00:23:39.000 --> 00:23:52.000
 So the build out of this development is in 2064, which is 14 years beyond our 2050 goal.

00:23:52.000 --> 00:24:13.000
 So I'd like to at some point initiate a discussion with interested parties about the environmental impact of this on our plans to be net zero carbon by 2050.

00:24:13.000 --> 00:24:18.000
 Thank you.

00:24:18.000 --> 00:24:28.000
 Sorry I'm so late. Sorry to be so wordy.

00:24:28.000 --> 00:24:36.000
 Brian, I'll probably email you on the green space enhancements, a little bit more detail.

00:24:36.000 --> 00:24:48.000
 Any other comments for the matrix or anything?

00:24:48.000 --> 00:25:01.000
 Okay, then our next concluding items, I don't think there are any, so do I have a motion for adjournment?

00:25:01.000 --> 00:25:02.000
 Motion for adjournment.

00:25:02.000 --> 00:25:04.000
 All right, anybody want to second that?

00:25:04.000 --> 00:25:06.000
 I'll second it.

00:25:06.000 --> 00:25:11.000
 All right, so will you vote to adjourn?

00:25:11.000 --> 00:25:13.000
 So that's it.

