Mar 20, 2024 Airport Advisory Board on 2024-03-20 3:00 PM (SPECIAL CALLED)

Meeting Summary: Airport Advisory Board – Special Called Meeting Date: March 20, 2024 Location: Denton Enterprise Airport Terminal Building, Denton, Texas

Key Topics and Discussions - Approval of the February 14, 2024 meeting minutes. - Review of an Airport Land Lease Agreement between the City of Denton and Roanoke Air and Auto, Inc. for property located at 904 Aeronca Lane. - Discussion of an FAA Infrastructure Investment and Jobs Act (IIJA) grant of $709,779.60 for the Airport Master Plan, requiring a 10% city match of $78,864.40 (total estimated project cost: $788,644.00). - Review of a second amendment to the Professional Services Agreement with Coffman Associates, Inc., authorizing an additional not-to-exceed expenditure of $15,000.00 for master plan scope expansion, bringing the total contract not-to-exceed amount to $874,894.00. - Presentation of March 2024 staff reports: Monthly Operations Report, Monthly Construction Report, and the Airport Advisory Board-City Council Airport Related Items Matrix. - Work session focused on an update regarding the Airport Fund and overall airport financial status.

Motions, Votes, and Outcomes - The board considered and approved the February 14, 2024 meeting minutes. - The board reviewed the Roanoke Air and Auto lease agreement and prepared a recommendation for City Council approval, including authorization for the City Manager to execute the agreement. - The board discussed the FAA IIJA grant and prepared a recommendation for the adoption of an ordinance authorizing the City Manager to accept the grant on behalf of the City. - The board reviewed the Coffman Associates contract amendment and prepared a recommendation for ordinance adoption to authorize the additional expenditure. - Staff reports were received and acknowledged for the record.

Decisions Made - Approval of the February 14, 2024 meeting minutes. - Formal recommendations to City Council regarding the airport land lease, FAA grant acceptance ordinance, and professional services contract amendment ordinance. - Acknowledgment of March 2024 operational, construction, and financial reporting data.

Action Items or Next Steps - Forward board recommendations to City Council for final approval of the lease agreement, grant acceptance ordinance, and contract amendment ordinance. - Upon City Council approval, authorize the City Manager to execute the lease agreement and formally accept the FAA grant. - Continue monitoring airport operations, construction progress, and fund expenditures per established reporting schedules. - Process public comments and agenda requests in accordance with the Texas Open Meetings Act.