Jun 25, 2019 City Council on 2019-06-25 1:00 PM

All right good afternoon and welcome to this work session it is 1 0 4 and we have a quorum we are here but for Councilmember Briggs and mayor Watts and our first item up terminated the quorum is work session item one which would be citizens comments on consent agenda any blue cards no blue cards and then that will move us to request for clarification on agenda items listed on the agenda. Councilmember Davis and councilmember Meltzer. I have some questions on item F. Okay. I see movement. Terry cater fleet superintendent. Thank you so my first questions are what are the key differences as you see them between the fuel man system that we're using now in the WEX system and what are we currently spending on the fuel man system. The the spend on the current system it'll be about the same because this is an auxiliary type fueling method so that we can get to some of the outlying equipment without having to have them come all the way back to the service center. So the spend is going to be about the same that's between three and four thousand a month average probably between PD fire. The differences in the two is that WEX card is through a bank and so they have much more stringent fraud controls in place and we can limit the types of fuel that's that's gotten the number of times they get fuel the time of day they get fuel there's just a lot more controls on the card and also we get instant notifications in case there were questions about a fraudulent event. So just the card management itself though I understand that fuel purchases would be about the same on a month over month but the management system itself would that would be about the same as what we're paying to have fuel man manager? It's actually we would receive a 1% discount from the fuel it's it's in arrears it's a month later for the fuel purchase the previous month and currently we just pay pump price there's no discount with the fuel man card. Thank you those are my questions. Councilman Melter? Items L and M are going to be treated as individual items for individual consideration. Yes any other questions consent agenda? Okay seeing none then I will conclude those questions that portion of the agenda and move to work session reports item three and so I'll give a minute for the room to clear and then I'll also call work session item A ID 19 1261 receive report hold discussion and discussion regarding innovative technology currently being applied to traffic signal and street maintenance operations within the City of Denton. Good afternoon Mayor Pro Tem, Council Todd Estes, City Engineer. I'm going to introduce a couple of fellows right after me to actually go through this presentation I just want to give you a brief history of where we came from on this item this originally started as a request from council that we look into boring technologies it's specifically related to some of the boring technologies that Elon Musk had introduced into the market in the Los Angeles California area for started out as reasons of use just for their own company it's definitely a very specific use that he puts in place it's for transportation of people back and forth over a large diameter pipe that led to an ISR in December where we spoke about other technologies specifically a Python 5000 pavement patching machine and then in January this became an item that council asked as a priority for work session so this is the culmination of those efforts bringing us back to here where we're bringing you some of the technologies that we do work through use today we are trying to get towards some of these technologies coming in the future technologies that we also evaluate on an annual basis on a monthly basis we take a look at what's new we go to trade shows yes hello yeah well they give me an indication you have to flash something on the screen sorry go ahead okay yes okay anyway there are technologies will present to you today that we utilize we are constantly looking at new technologies what's new on the market what's latest and coming in the market and then evaluating those against real-world experience are those technologies actually viable do they seem to be maintainable usable or are they so cutting-edge that were the question of their viability long-term as has not been determined so what you'll see today are some of the things that we do currently and where we're headed but we do look on these and they look at these on an annual basis and look at those new new technologies that are up and coming how could we use them to get a better product for our residents so with that I'm going to introduce our new city traffic engineer Brian Yon he comes from the city of Fort Worth his previous employment and did a wonderful job there and we are so excited to have him here this will be his first time in front of y'all we're good thank you thank you Todd and I'm excited to be here as well as as Todd said we're here to talk today about some innovative technology and I'm gonna I'm gonna be presenting the first portion of that and that's the transportation and then Daniel Kramer will be presenting the street operations portion I'm gonna apologize now I don't have anything as colorful as a Python 5000 in my presentation but I think you're gonna be gonna be impressed by what your staff has achieved so far so I want to break this down into four areas we're gonna look at signals traffic signals school zones signs and pavement markings and in each of those we're going to talk about some practices that we're currently using and and where we see our future and those technologies associated with that okay so is there a better way much better so technology area number one traffic signals we're gonna break this down even further because it's got the most technology associated with it into four areas monitoring and assessment vehicle detection emergency response and what I'm going to call a grab bag it's just other items that are of interest but not enough to really give a full discussion on so traffic monitoring and assessment we've we've where we are today we have a centralized remote system we're about 75% connected with our fiber optic very fast lots of bandwidth we are able to do a lot of interesting things bringing back some video that we currently or we could not have done previously with our 900 mega Hertz system the old radio system we've updated our servers and we've updated our software for what we call send tracks that's our centralized software that talks to all the signals and cameras and brings that information back to to home base and we're also involving some IT support that we didn't have currently I could didn't have had previously where we actually get some of the field installation within the city forces and we don't have to it's not on our backs to have to go out and do that we've got some very smart people that are doing the installations in the connectivity for us where we want to be and traffic control center so this is a central location we've got a video wall we've got additional high debt high def PTZ cameras planned we've got ability to house staff and monitor and deploy and that's the that's one of the biggest cost savings of having a central system is we can actually look at at intersection if we've got something that's given us a problem we've got a complaint called in we can go to our software look call up that camera try and identify and deploy the right equipment might even be able to fix the problem without going to the field so we save a service call big cost savings there for us good news is it's on its way this new tea this traffic management center is going to be located in the Mayhill facility and so we're moving down that road as quickly as we can to have this centralized it's kind of like a mini EOC if any of you deal with the emergency operations we can talk to all of our equipment from one location and again have room for staff to constantly monitor and assess. Sorry one question. Oh sure. Councilman Meltzer. To what extent when you have that extensive monitoring capability is there any kind of automated alerting as well or dependent on sort of people noticing things? Again with the central software the Centrax it constantly modify our monitors the indications the communications connectivity it tells us if we've lost communication to an intersection tells us if the intersections on flash we can tell when the last time the door of the cabinet was opened we get all of that pushback to home base. I mean alerting about you know traffic your well okay I guess that's what you want to be alerted on right whether the system itself is correct now okay so if you're talking about an adaptive system where we're monitoring the traffic and we're modifying the the timings yeah the purpose of what you're showing us is so that we're attentive to the condition of the equipment itself correct okay correct the timings are what we do not have an adaptive system where it monitors and if the if something happens and everybody shifts from one road to another the timing plans change we we have that some of that capability programmed into our timing plans but it's not truly an adaptive system we can see that happening and we can make some changes on the fly if we're in the room monitoring but primarily we're monitoring the hardware. So vehicle detection this is where the signal is told that there's a vehicle waiting or approaching an intersection so it's going to change from red to green at some point in time to serve another phase. Right now we're having we're deploying two systems we're doing we have a radar which looks down the road 150 feet to detect those vehicles that are approaching. This gives us the opportunity to extend the green if it's about to change from green to amber and we've got a platoon of cars coming we can extend that a little bit. We use the radar for that long term that long-distance vision because it it's not depending upon light it's it sees in rain fog snow sleet it's just the best for that long-range detection the best technology that's out there. At the intersection itself where we're looking at the stop bars and and the vehicles that are queued and turning so we use a product called grid smart it's a video system and it has an advantage over some of the earlier video systems in that it's it's not looking horizontally it's looking pretty much straight down so we don't get those horizon issues with sunrise and sunset. What was really amazing about grid smart is it's got a fantastic array of tools that we are able to use to collect data we can collect turning movement counts we can detect and count pedestrians and bicycles it's just one of the most flexible tools out there and again fantastic improvement over some of the earlier earlier video. We're about 25% converted it's a testic technology has been around for a long time as we're moving as fast as we can as budget allows to convert the older detection systems the loops the older cameras to this car and grid smart. One question for you. Sure. Councilmember Armitage. Question about the the camera system so I know that that this is not the purpose of these cameras but say there's an accident at an intersection where you know where there's a camera I mean can that does it does it save them? No it does not it does not record none of our none of our cameras they either the PTZ the pan tilt zoom or the detection cameras are programmed or set up or even intended to record. It's strictly a detection it's gone the second that vehicle moves it no longer has a memory of that vehicle being there so it's it's just a it are you there are you not? That makes perfect sense just wondering thanks. So the good news is we are where we need to be there until better technology for video or for a vehicle detection is available the direction we're headed is the direction we need to go. So the third area is emergency response and preemption. Right now we're using a system called Opticom it's an infrared system you'll notice if you see the fire trucks and the EMS they'll have a little emitter used to be a strobe but basically something that's attached either to the light bar or somewhere high on the vehicle so that as that vehicle is running down the corridor it's emitting a signal and the same time you've looked in the bottom of the screen there's a little receiver that's mounted on the signal mast arm and it's constantly looking for one of those signals and when it sees it it will prioritize that approach shuts everything else down to red gives that approach green allows the cue whatever cars that are in front of the emergency vehicle to clear and then that emergency vehicle can pass through or turn as needed. It's an improvement over some of the earlier systems in that it well it's a first-come first-serve so for some reason we've got two emergency vehicles coming from two different directions it's only going to give them one of them to green and so the other is going to have to yield to the vehicle that's coming through with the green it also has the advantage of programming we can program and identify each vehicle independently we know which vehicle went through which intersection at what time and how long it took them to move through the corridor it helps with our assessment of the improvement in travel times so you can we're looking at about a 25% reduction in response times and historically 70% reduction in accidents now these are accidents with the emergency vehicles in another vehicle so if somebody fails to yield to the vehicle the emergency vehicle that's going through that again I come from Fort Worth and literally six months ago we had a fire engine take out a pickup truck because the pickup truck either didn't see or didn't wouldn't pay attention and it was proceeding through an intersection at the same time the fire was engine was responding to an emergency call so those kind of you get the red indication typically drivers will stop allows that emergency vehicle to go through where we need to be or where we want to be is a GPS based system so we've got the ability to track emergency vehicles 24/7 not just when they're emitting they've got a little GPS sending unit we know where they are where they're parked we know what direction they're traveling how fast they're going it allows the signals to respond proactively in other words they they act before the vehicle actually gets to in range we know we can see some progression we can change the signal timing well ahead of the arrival of the vehicle it is an expensive system but it also has the advantage of expansion to other city vehicles similar to like an AVL a vehicle locator system you can track all of your city vehicles all the time you know where your your assets are we can partner with DCTA allow their buses again that soft extension they don't get a preemption they don't get a priority but they'll if they're approaching a traffic signal that's about to turn red it'll give them three to four seconds so they can clear that again given giving traffic actually you get a little priority giving transit that a little bit of a better curb appeal so we can get vehicles that people out of their vehicles and into into some transit UNT and anybody who operates a transit system or a paratransit system can partner with us and and get that soft extension so this is an emergency emerging technology it's been used in a couple of places but like I said it's pretty expensive we looked at it in Fort Worth and it was a million plus and so down the road but again it's where we think we need to be so here's a grab back yes so we have a question councilman Olmertor yes so what about how does that work with the the argument of increasing yellow light timings across the board you know for increased safety for for everyone okay so the amber the clearance interval that's the yellow is established based on the geometry of the intersection the approach speeds and it is intended to give the driver adequate time to either apply the brakes stop safely or to decide you know what I can't do that so I'm gonna I'm gonna proceed through so that amber is really independent we don't really want to extend the amber we don't want to get it too long because drivers learn that they all got plenty of time I'm gonna keep going and so they'll push it and push it and push it and pretty soon you've got ten seconds of clearance interval if you this is kind of what we talked about there's an item on the agenda later with a red flex where we pulled the cameras out and so okay what are we gonna do now to try and make sure that people are still providing we're providing the the greatest level safety and the interval that you want to change is the all red and that's where nobody's moving so if somebody determines that I'm gonna run that you know I'm gonna push the yellow envelope as much as I can and it's gonna be pink when I go through then they've got more time to clear that intersection with nobody else moving nobody has a green and so the amber is not really where you want to extend for safety it's the all red phase where you want to extend for safety and that's what we're planning to do on those approaches and just the approaches where we're taking the cameras out thank you sure all right the grab bag so some of this is not really new technology but it's it's good technology LED signals we're a hundred percent LED so LEDs have been around a while and they're fantastic cost savings they last ten times as long as the incandescent bulbs we have almost you know no maintenance literally we we will replace them preemptively but again tried-and-true technology and we're a hundred percent even our L even the the streetlights that are attached to our traffic signals are LEDs now so we've also got an accessible pedestrian system and that's there's an audible sound you can hear somebody who's visually impaired here's a sound across the street instead of you know having to wait and hope they got it right we've got countdown pedestrian heads most of you have probably seen these very very helpful in increasing the safety and it tells the pedestrian exactly how much time is left and lets them decide do I have enough time to safely cross the street there is an argument that says well I'm gonna now that I know I got 10 seconds I think I can make it versus they might not have tried before but it's just the more information we can provide motorists and pedestrians and cyclists about the conditions that are about to change the better we are and then the last one is the UPS the battery backup for our signals you'll see these we're using a piggyback cabinet so it's like a little cabinet attached to the side of the big silver cabinet with the controller in it and this allows us when the storms come through and they take out the power the signals keep working so in summary the city of Denton is so far ahead of the city of Fort Worth where I came from as far as traffic signal technology and safety it's I'm I'm I'm impressed your staff has done a fantastic job in the last couple of years getting everything up up to the cutting-edge technology so the second area of technology is school zones three primary elements signs communications and power where we are right now we have a kind of a hybrid combination we've got some static school zone signs that are the 20 mile an hour with the time plaques and we've got about 26 locations that have the beacons so we've got the flashing LED lights that go off certain times a day we have converted all but two of these I think to solar so we're moving forward in the right direction getting off of an AC power system so that when the storms come through and the power goes out the children are still protected that batteries it's a solar power battery backup or battery power system those school beacons continue to go where we want to be is well what we want to add to these we one we want to go away from a static sign that's my personal preference the visual cue that the beacons offer just can't be replaced static signs as driver passes them 20 times 30 times they begin to tune them out they don't even see that 20 mile an hour sign anymore so we want to get beacons on every school zone in the city the second thing we want to do is add of what we call a driver feedback sign and that's the little your speed sign tremendous increase in compliance when people see how fast they're going I mean we use these all over town there's several we've got it's an immediate reaction of oh you know I see the 20 but I'm not really looking at my speedometer but now I don't have to because the sign tells me I'm speeding so we get some great compliance the third thing we want to add is some 4g connectivity so we can talk to this thing through the cloud but we can also push all the data from the speed sign the your driver feedback sign into the cloud and give that feed to PD so they can watch for when they've got violations and they can send they can deploy the the squad cars if they see a need for some additional enforcement so it gives us good data on when we have compliance and when we don't have compliance so we'll you'll be seeing those added to our school zones in the very near future the third area of technology is signs and fabrication and materials where we are we have a brand new digital printer you take a roll of the reflective sheeting you feed it in you use some software and it prints the sign face the way you want it in color 10-year warranty it's amazing we then can apply a UV filter so the sign doesn't fade again amazing technology and quite frankly that is the cutting-edge technology available until something better comes along we are exactly where we need to be and the last area of technology is pavement markings this is going to be so we're talking about innovative technologies but in this particular instance we're using an older technology in an innovative way so we're taking where we are which is primarily thermoplastic anytime we have a construction project or a remark on a new facility it comes out as a spray thermo it's what text dot uses it's what NTTA uses for the majority and it's a long life very durable material so it we like it's got five to seven years of life to it what we do right now is hire a contractor after that material starts to break up a little bit five years six years and it will come in and do a remark or an overmark with paint on asphalt or a thermo on concrete what we want to do is and this is a plug by the way this is in this is in the budget for consideration for next year we'd like to purchase a paint truck so that we have the ability to do long-line remarks in-house so we can also do and this is the this is the the old technology in a new way so most of you have seen construction projects and they put the new pavement down whether it be asphalt or concrete and the first thing to come through to put markings down as little tabs well those tabs are never in the right place and they never remove them and they're a problem and then they have to come back and put the final markings in so what we're proposing is the acquisition of a paint truck so that when that new surface that new canvas is ready we'll go out and put the paint down with this truck so we'll have what will appear as permanent markings but what really serves as the surface prep and the sealer for when the contractor either the city's contractor or the private development contractor comes through to put that first coat of thermo so that's the the biggest cause of failure in any kind of pavement marking is the surface prep if you don't clean it right if you don't remove what's there what you're putting on it's not going to stick so what this allows us to do is establish where we want the markings what we want them to look like and we seal it immediately after construction so again old technology paint trucks have been around for a long time using it in a new way using it as a sealer and as the interim marking between the completion of construction the surface and the final pavement markings which sometimes is weeks because they're pavement marking contractors not available and so we can schedule much more efficiently with our in-house forces this first mark this first iteration of what those markings want to be so with that I'm going to pass it any other questions okay yes sure actually I had two questions about that one if you could just speak briefly so we can think about this and preparation for when this comes for before us for the budget if you could speak to the the cost savings obviously if you're not having to redo it again and again that saves cost kind of when you know maybe if you could speak to kind of it the timeline because I know I know vehicles are expensive but but sometimes it can save you you know money to do something in-house other times not so if you could just kind of speak to that when we should expect to see sure so the cost of this vehicle is about a hundred and fifty thousand dollars what this will save us in direct costs and there's two two two savings one is direct costs when the city has a contractor that does the interim the tabs and then has to come back and remove them and put the permanent markings down our our payout I guess if that's kind of what you're okay that's going to be based on how much work we've got going and we have a lot of work going so all the paving jobs that you're seeing right now and I'm sorry I'm not that I know Mayhill and I can even a couple of what we talk and speak better to the volume of work that the city is undertaking all of those projects have that interim step of putting the tabs down and then having the contractor come back remove those tabs and put the final markings so that's gonna run you on each project thirty to fifty thousand dollars in savings it will not take long to pay for this truck because the city so it's gonna be a little bit we're not gonna save all that because we're gonna have some of materials and labor costs with city forces going out and doing this work but the real savings is the safety because immediately once that pavement is done we have got permanent markings that are reflective they are exactly where they want to be they show the lane designations it's just a much safer scenario so even if the deprive a private developer is working on they're building a brand new subdivision and they part of their subdivision is say they're post oak that's going through our they've got to build their portion of that major roadway so we have the ability now coordinating with their contractor will go out and run some the paint truck and get what will look like permanent markings but will really serve as a sealer so we get a better product at the end of the day and we get that enhanced level of safety because we've got permanent looking markings and very clear lane designations because a lot of times and we've all driven through them construction zones once they've got the new pavement that you still can't see where you're not really sure where the lanes are and especially at night those tabs tend to move they get caught with tire tracks and they'll shift around and so it's this is a much much safer solution so we've got not only the cost savings but the safety enhancements as well and thank you so much for speaking to that my second question was also about pavement markings and that is you know how often does the city reassess or is it kind of a case-by-case basis responding to situations where the the markings for parking spaces are too close to driveways I know there's an issue with that on on Oak Street around off Carol or in the historic area it's just wondering I can answer your question but I think Todd has a wonderful thank you so that particular issue is one that we're working through right now we're actually looking at all of those roadways where we have parking assessed or put in place a lot next to driveways residential driveways especially in determining how much of a gap really needs to be there and pavement markings are a way of making sure that we get that spacing thank you in fact I would say pavement markings are the way because that's what people follow so thank you very much any other councilmember Meltzer yeah just a appreciation for your first presentation and it was nice if Todd not to give you the boring part I'm sorry you can all wake up now yeah councilman Ryan and the question on the thermal versus paint is there any temperature advantage to do it as well that the thermo needs a higher temperature to be put down and we've had some projects in the wintertime when it was too cold to stripe is there the ability to use their thermals got to be 50 degrees and paint you can do it 35 right so so the the solvent-based paint which is what we'd be using we're not a latex base I've tried that before another another life and it just is not where you want to be the latex paint does have a much more flexible temperature application but the at the same time the the the thermo tends to go and we have a lot of hot days as well tends to really stand up to that heat a lot better so it's kind of a trade-off you have some you're giving up some days in the year where you can apply it but quite frankly the temperature is not usually as much of a concern or does not limit our application schedule as much as the moisture does the rain that's the biggest reason again that surface prep if you don't have a good clean dry surface your markings are gonna fail so we there's a there are a lot of steps that contractors skip and moisture is probably the biggest so to answer your question yes the paint is more flexible but the thermo is again the technology is continually tweaked and and we don't miss too many days on application of them because of coal and Brian one last question do you know the percentage of you said I think you said Opticom IR technology so what percentage of our lights are equipped with that for for police fire do you know let me defer to my expert all right about half about half okay thank you afternoon counsel afternoon I don't have as many slides and also as much technology coming in from the from the pothole patching area but I want to talk a little bit about that so everybody knows about our potholes that we have around town we have quite a few with the condition current condition of our streets our current process that we go through is a two to three man crew usually takes about anywhere from ten to thirty minutes to spend on the size of the pothole and where it's at in the city and you know traffic flow and everything and we've been averaging close about five thousand potholes a year and the way we're doing it now some of the downsides of this are we are looking at you know it's kind of a labor-intensive job these guys are out there in the heat shoveling asphalt back and forth clean out the holes you know they're also out exposed to traffic with just really you know the truck being in front of them with the flashing lights and they're still having because they got a shovel out the back of the truck and one of the things on our current setup is we use what we call an injecto so it's just basically a regular dump truck bed with the ability for a shoot to be able to pull out all of our material out the back with a small auger so it doesn't have a heated bed on it some of the different opportunities that we've been looking at and going through is as you've heard the Python 5000 which is one piece of equipment that we've done some research on we've also have a spray injector from Bergkamp they've been we've had a another a flameless pothole patcher which means it's all electric in the heating of the material and keeping it warm and then one of the other options that we've we've done a little research on is the the horror concept and I'll go into done a quick evaluation on you know high level of where these at and we're still constantly looking into these and what we can do in the future to better our better our processes we have so like I said you know you kind of got our current process you know if you're looking at it red is kind of you know kind of a high level that we don't really you know we'd like to stay out of and all that and then you know you're looking about an average was our yellow and our green would be our low and our good areas kind of how we're looking and just like a stoplight so you know your safety in our current process kind of average because the guys are exposed out to the traffic you know they got the cones around they got a temporary work zone set up where they're patching the paddles where they're patching the potholes sorry you know in our average times from around 20 minutes per pothole maintenance of the system there's not much to it it's practically a low overhead just keeping up clean it out every once in a while no big deal and then vehicle costs that is about about 180,000 you know then we have what we've been looking at you know the the Python 5000 which has some good advantages you know they drop it down to one crew member they'd be able to run inside they actually get to stay in the cab be able to run it from in inside so they're out of traffic they're just sitting in there so they are not exposed out there to the dangers in that average time depend on the size of pothole you know anywhere from three to eight minutes so you know maintenance of it you know we have reached out to other we've reached out to the vendor itself we've reached out to other customers that have used it and you know one of the main things that we said is every single one of them has pushed the the maintenance cost and the reliability of the vehicle is what they're having problems with right now and then you look at the cost of it is about $400,000 for that vehicle then the spray injection machine I've actually reached out to them they're supposed to hopefully be bringing out a demo more towards the end of the year on theirs same thing with that it's one crew member inside the cab there you know so the safety is high also because they're not out in the traffic a little bit higher on the patch time than the in the Python but it's also you know pretty good longevity on those maintenance still a lot more moving parts a lot more issues on that and vehicle costs on that is around 250 to 300,000 we had their flameless pothole patcher which is electric heating elements everything keep it running we actually had them come out and demo it last Friday patched a couple potholes in the service center parking area parking lot see how that works so it's it's similar to what we use now it's got a few advantages one is you know we're down to about two crew members able to help their safety you're still out in traffic so you're still exposed out there your patching time does go down but you know we do have a little bit more of our maintenance cost on it because it does have a few more moving parts but it does have some different features that they actually help out and the cost is actually pretty comparable to our current is it right about 196,000 so and then also you got the Dhar concept which is a lot of what started some of these conversations you probably seen them going around Facebook going around YouTube and really you know what we can look into it is practically a few animations that come up and this is a completely conceptual design and they just go out and just go through and say here we can do this we're looking for investors right now and they'll build you a machine a full concept at the start of one of those so you know until some of these get out or somebody wants to invest in this this is just you know a good animation that shows what could be possible in the future basically you know we're in the evaluation process we do have two of those injector trucks right now one's coming up for replacement in the next you know I think four to six months so we're looking through these seeing what can come up seeing what little issues and we're still looking at and digging deep into these and seeing where we can go in the future it's basically all I had anybody have any questions or anything I have one how what is the time elapsed or usage that allows you to know if if a repair failed so is there a amount of time that has a pass for you say okay that stuck well or is there a number of trips or how do you measure how well these patches perform when you look at basic ones most of them look at anywhere from you're looking at probably at least a good year to where most of these patches are what they should be able to follow up it all depends on the rest of the road the condition of where it's at how soon we get out there to patch it because if there's too much moisture under the ground we can put a nice patch on top but really you're just putting a bandaid right over the top and then it's still going to fail from underneath so the goal is to be out there and get them on top some of these other machines with the different the flameless pothole patchers one of them and also the Python and they have a they use some different systems that go in there some more robust and some other issues that they have so that will actually help them they're saying they can get two to three years out of some of their patches for their consistency on those okay all right no other questions thank you very much appreciate it thank you Brian welcome board okay so with that we will conclude item a and then that will take us to item B 1913 79 receive report hold discussion and give staff direction regarding policy to use city facilities during inclement weather afternoon Danny Shaw community development afternoon hi so we're bringing together a draft policy for you to for your consideration through the years the city has provided information about our nonprofit partners and other groups that have provided services and or overnight inclement weather shelter we're looking for expanding on that communication piece today over time that piece has evolved so we've eventually added things like information about the fire station being available and as of July of 2018 over the summer we put together a press release that expanded on that further to include information about public facilities that were available including the addresses and hours of operation to help folks know where they could go in inclement weather as a safe place to be in November of 2018 we took advantage of the shelter work group to sort of workshop a larger policy that would expand on it to actually include both warm weather and cold weather temperatures and so considering that based on that prior planning making sure we had a communications plan for that as well as some conversations that Council has recently had with parks on the facilities and the use of public facilities we've brought together proposal a policy 500 07 for consideration that both formalizes that communication plan for use of the park facilities public libraries and our fire stations and include some general guidelines and then give some policy direction for other requests for after hours use which lower Barons will talk about in a minute in more detail for those of you that are familiar with the current communications plan we have we are going to make a couple of recommendations going forward for that first is to remove the police department as an inclement weather location and second is to set hours for the inclement weather use in public areas of the fire stations from 8 a.m. to 9 p.m. generally with the exception of the central fire station which would be 8 a.m. to 5 p.m. so with that I'll invite Laura to talk about the more detailed policies on the after hours usage thank you good afternoon mayor pro tem council members Laura Barons assistant director for Parks and Recreation so again this is specifically for after hour use requests due to inclement weather this is a continuation of the discussion that we had just a few weeks ago with the use of the Civic Center and requests to use that facility after hours for inclement weather reasons so the use of our recreational centers for inclement weather during operating hours as warming and cooling stations does not change there are some key provisions though that are different from the regular operating hours when we talk about after our use in terms of weather condition the temperature for cold weather does not change from that cooling and warming station criteria but it does change slightly for heat so the proposal that you have before you includes a daytime heat index expected to meet or exceed 105 degrees or daytime air temperature that exceeds 103 degrees all of these are actually based on the National Weather Service advisories for what could be considered dangerous conditions for for somebody's health so in this can for the heat specifically that heat index is similar to if it's a hundred degrees outside but it feels like a hundred and six so that point would be a hundred and five for us and then again just a standard air temperature of a hundred and three for storm conditions something that we talked about were a few requests that we'd received during rain weather we would recommend that that be storm conditions that include hail when you look at again the National Weather Service they have a thunderstorm risk criteria and a ranking of one through five for us that would look like a three which would put us in that moderate condition for thunderstorms and then finally we have under the winter weather any amount of freezing rain or when two to four inches of snow alone or in combination with that freezing rain is present and again this is based on National Weather Service winter weather advisories so please finish your sentence so these would be the weather conditions that would be eligible or considered for a request for use after hours for inclement weather so my question was so at one of the shelter committee meetings that I attended the only one I attended I'm not on that committee I was just sitting in and listening the the subject was was brought up of you know the issue that sometimes because these are based on predictions and of course we know whether predictions are just that sometimes the the weather ends out being hotter or colder than predicted and there's also the other issue that was raised was that even you know I think it would previously the temperature was to dangerous hot temperatures were exceeding a hundred degrees is that right so previously again under for under the national weather advisory so we're trying to use some criteria that has some you know some scientific back you know background to it and also a widely accepted criteria so we're looking at what that would be considered in term in terms of a heat advisory that would be conditions that may cause adverse health yes yeah I was just trying to remember and I had I had copied and pasted but you know I'm not sure if I this correct that on the previous flyers and handouts that were circulated I believe that it is I believe it's 100 degrees for operating hours so that would be during operating hours and that would not change this would be specific to opening up a facility after after hours okay okay thanks so anyway so the other issue that was that was raised you know was that if it's 90 95 degrees for instance you know it's or 98 degrees it's it's still it's very hot you know kind of the question was raised as to which which I thought was a very reasonable question was you know do we go by you know what is you know considered you know by the by this measure national weather service heat advisory to be dangerous or by what people generally consider you know when you're talking about the weather and saying man it's a hot day it's unbearably hot today to go by that and obviously you need some objective measure right but do we set the objective measure for that ladder kind of going by feel or do we set it by that and you know I believe there's a there's a strong argument to set the temperature lower because it is because it is dangerous for it's just a matter of how dangerous is dangerous right it gets increasingly dangerous as you get higher and hot weather and lower and lower weather also another issue that was raised regarding weather was the fact that any rain you know when you're when your home is the street you know any rain can be very dangerous you know just from being wet and not having a place to be dry that can be very dangerous for health so you know I think there's there's an argument to be made that any kind of rain itself is dangerous inclement weather when you're living on the street and again I just want to be clear this was not a there was not a vote taken or any you know consensus on this and the committee it was just something that an issue that was raised by someone who had been recently homeless who is on that committee and I think it's a valid concern and just to clarify and and so I don't know the parameters under which I don't know if that's just opening a facility in general but again for these purposes it would be opening the request to open a facility for an event after hours so it's not opening the facility as a shelter location it's opening for the use by a group after hours just across the board in parks after hours into each general yes correct correct but even if the part even if let's say it's 95 degrees and it's normal you know Monday through Friday during our regular operating hours anybody's welcome to come in it's just that at 100 degrees or that 32 degrees when we begin to actually promote and make sure that people know and are aware that these are locations that they can come to to seek shelter got it thank you Laura one more question Councilmember Meltzer I'm I'm frankly still a little unclear this policy is for this is for an event or this is for emergency shelter after hours no this would be for an event emergency sheltering it is mentioned in the policy is a completely different yes so someone is having an event in the park and it's raining out and we say you can't come in out of the rain because it's not freezing rain I don't know it just seems like just not reasonable I think we ought to respond to you know at least be willing whatever the whatever the requirements are after that you know we can discuss we're probably about to discuss but I draw the line at rain that doesn't have to be freezing rain for for us to consider coming in out of the rain you can go ahead in terms of the priority for use where our recommendation is that it be consistent with the policy that has already been approved reviewed and approved by Council under 500.06 use of city facilities and meeting rooms so any request coming in would go through this criteria in terms of priority for use overall and looking at the criteria for who would be eligible one of the discussions that we had in in terms of moving forward and co-sponsorships and eligibility for requests and receiving fee waivers and so forth is that the events to be considered for this type of use are nonprofit local nonprofit organizations under this policy all applicable fees permits and insurance requirements would still apply originally we did discuss and what was is in the draft right now for you is that the policy would include a provision that would allow this the city manager to approve under unforeseen weather circumstances with a notice to City Council the opportunity to waive fees and then come back to council for ratification given the conversations that we had during our original discussion and the use of the Civic Center we incorporated some of the feedback that we received from you and some of the direction in trying to quantify or better quantify what that criteria would be so another option in our recommendation would be to actually strike that particular provision and allow for an administrative and internal administrative process that would have the provision of a 48 hour notice so we need to know within 48 hours of this scheduled event whether or not they are proposing to use a city facility that would be subject to the facilities availability and staffing availability and under this administrative process they would still again have to comply with all of the criteria that's outlined in the policy including within a budget allocation I believe last time I let you know that part of this budget cycle we are requesting $30,000 specifically for this program that would allow us to again make those administrative calls under this criteria within a $30,000 budget for fee waivers and then we would report this back to the council on a quarterly basis and bring it back to ratification if that's the direction you'd like to go in can you give an example of what what that would look like in other words you know there's somebody who wants to do X and they you know you can yeah so we've actually been in this position a couple of times already this spring where we've had an organization that normally comes out on Sundays to feed individuals experiencing homelessness and we've had a couple of inclement weather days they asked if the Civic Center could be open for their use when those requests come in what we have to do is check for the availability number one is it being already you know it's already rented out for for use and then check with the availability of our staff we didn't have staff scheduled to come into work that day is anybody available to come in to work that day to open up the facility in some cases we would also have to coordinate with the police department to see if security is required another example was a community market we've opened up the facility twice for them once it was done in in a coordinated effort after their grand opening had been delayed for two weeks because of inclement weather a second time was an additional request and again in in both of those cases we had to check to see if the facility is available see if there's any conflicts start scheduling staff those were both done without 24-hour notice which made it a challenge the other thing that we have to do is depending on the activities that are being proposed we need to make sure that they have insurance just like anyone else that would be using a city facility we need to make sure that they're also adhering to all of the other additional requirements including permits that may be applicable to whatever activities that they would be holding in the city facility so those are two examples that we've had thanks so so this way so under the new recommendation instead of going up to the having to go up to the city manager for decision it would be staff would be able to make that decision internally we make that decision internally based on this criteria are they a local nonprofit is it 48 hours notice do is this is the facility available is staff available to come in and then once we answer kind of those first preliminary questions then we would talk to them about what are the applicable fees and permit and insurance requirements for that event and would would counsel get and maybe this would have to be written written in there but you know would counsel get it at least some notification of you know here are the the groups that were granted this permission and here are the groups that were denied and here's why so we're looking at that as a quarterly report again we can definitely bring that to you on a monthly basis per occurrence or whatever staff direction is in addition to where we stand if that budget request is approved within that $30,000 who's been approved who's been denied and where we stand in terms of the status of budget allocation yeah thanks you know just for now to me you know quarterly sounds fine is as long as you know I'm kind of assuming that if somebody had gotten turned down that they would hopefully know to let counsel know if they had any questions or staff you know and then they would get those questions answered so we wouldn't have to wait for the quarterly report okay Councilmember Meltzer I'm fine with quarterly fine with the general description of your nonprofit with insurance requirements and so on I think I would put a lot of this under the heading of kind of micromanaging for us to tinker with it I'm really perfectly happy with city manager having the authority and for city manager of the authority to delegate to staff as he sees fit and I would remove the restriction so that your hands aren't tied a 48-hour notice if the American Heart Association is having their teach-a-thon and it is suddenly pouring and it wasn't predicted and they say can we please come out of the rain I think we ought to be able to say yes even if it's ten minutes ago if but you also have the authority to say no we don't have the staffing we're not you know we can't do it sorry okay Councilmember Davis so like Councilmember Meltzer I'd rather we don't like micromanage the process my only concern here is come to the same concern that I had the last time we talked about this which was I'm not okay with fee waivers coming from an administrative process I think of a fee waiver I think an organization that makes use of a facility you someone at the last minute because that's how implement weather works I think they need to do so understanding the risk that this Council's hands are not tied to grant a fee waiver just because they're a local nonprofit and some bad weather happened I think there are we need to consider these case by case their policy implications that we need to consider when we talk about who we grant waivers to and I think the public deserves some transparency about where the fee waivers are going and I think it's up to us to make those decisions I don't think we can pass that buck to staff and then when somebody asks us about it they don't like that somebody got a fee waiver their organization didn't get a fee waiver that I think we have to be accountable for that and not leave staff hanging for that so on the 48 hours I think I'm maybe a little bit more comfortable with the 48 hours just because I see it from a standpoint of high demand on staff when it happens you know 10 minutes beforehand if if staff feels like you need the 48 hours for cover so that you're not getting a phone call 10 minutes ahead of time because it'll unfortunately always be a hard no 10 minutes ahead of time or 24 hours or whatever I'm I'm more okay with that I'm open to y'all's direction on that but and totally fine with administrative approval of of the use but I'm personally speaking for myself much rather have the fee waivers that we accept some accountability for each of us okay and that that's really all I have so options would be to approve the policy as drafted with those recommended changes specifically to that approval of course we can go in either direction approve the policy with revisions and not to not to approve the policy I have a question I'd ask you to speak to regarding my concern about the Legion Hall and Senior Center understand the rental component but the emergency use component gives me a little concern because of who would be there I mean it's normally exclusively for 65 and up and there's some there's just some sensitivity I have towards those two facilities being considered on par with the Civic Center with the Recreation Center that's made for that type wear and tear so I just want to I put that out there not a particular ask but maybe there's a level to to kind of prioritize those different or ask at least staff to consider those things when when saying yes or no and the good thing about it is Civic Center is one block from the senior center so you cover that same space M okay that much the same one block from that other so you're not really saving much space or distress as far as traveling distance and so I think those geographically could could be put on a tier below words breaking case for emergency but not so much be on the front line with with those others that are more equipped to handle the the everyday wear and tear so and have more staff associated with it there especially Legion Hall is one one two staff there so I'm concerned about that so Councilor Arbiter yeah um so about the the kind of removing the police station as a as an inclement weather for inclement weather use I want to be sure you know that I understand exactly what I what I read and what I heard kind of before I state my my opinion on it so if if you if you could just say kind of exactly what this would entail with it would this mean that that if somebody were to come in for shelter and that for the in the police station after hours they would be told to go away or they they couldn't you know sleep there overnight I'm trying to figure out exactly how enforcement of this would work and specifically how it would be different than the way things are now let me let me let me get clarification first rental no no no just as far as the the aspect of the the new policy that involves so there are two aspects of this new the new policy there's a part that Laura talked about and then there's this aspect about changing the policy on over on removing the police department as inclement weather location I just wanted to before giving direction on this policy overall to get some specifics on that okay okay so and this is really about the communications plan and what we're communicating to the public about what's available during inclement weather and so I'll let the chief speak to any direct questions around why but it's also in the AIS it's just looking at saying that that location will not be available for folks to come into and stay in overnight just for public safety reasons and for the ability of people to come in and out comfortably and safely and so it's just being removed from the communication piece of as being a place to go and then they also because what's happening is the overnight shelters are open police have the opportunity to help and recommend or transport folks who may need shelter to the overnight shelters as an alternative rather than having them stay and it'd be the same for the police department they're just really I mean the fire departments they're just really not set up to be any place where someone could be in overnight and yes and so well I understand and I'll be eager to hear from you know what the what chief Smith has to say about that I read and I understand the reasons behind it I understand that that it's not I mentioned you whoever wanted to speak to whoever wanted to speak to that issue you know my concern is that on every night is that until men senior King can be open seven nights a week you know both the shelters are available so to a police department it has the ability to to go to either one of the shelters and drop off whether or not whichever one is open and if there's some reason why they can't be there then there's no particular enforcement depending on where the location is but it is an option yeah okay so thank you yeah so whoever would like to speak to that Bobby Smith assistant chief of police yes specifically so you know if you could speak to you I understand the reasons you know and the concerns it's a lobby you've got people coming in and out of there for all sorts of reasons you know I'm wondering about you know would anything change as far as enforcement or is this more you know as Danny mentioned about a change in the communications which he emphasized yeah I think it's a change in communication you know you know you have to look every situation could be different for example I was thinking there's a hailstorm and somebody's coming in we're not going to kick people out of the lobby in a hailstorm but talking about situations where it's going to be cold at night we're going to make arrangements to try to get those people delivered to a safe location and you know it's a you know kind of compassionate response it's it's not hurried it's hey how do we solve this problem one step at a time that's that's the attitude we take okay great yeah so this would be so nobody would be just kicked out unless there's a behavioral issue it would be about we're going to take you you know where do you need to go hear your options that's exactly right we're not looking to arrest people kick them out things of that nature we're looking to help them solve a problem find finding sheltering shelter their sheltering needs is what we're looking at so it's we've also internally we've we have a policy where we have a supervisor come up there this is the way we've been operating we have a supervisor come up and actually talk to the individual to try to find other arrangements that's that's the way we've been operating just to make sure that we've taken a measured approach to it and just again just it's a compassionate response to try to figure out how to how to get them to fulfill their needs okay thank you thank you so just to frame it so the questions as I understand it or direction sought is a couple of people have said they're okay with a quarterly update so if there's anyone that's contrary to that and then I'd need to hear that fee waiver councilmember Davis had mentioned he would like to see that come to council so I need to hear more on that and then the last thing is a 48-hour notice there's there's one for one against as far as requiring that or making that leaving that in place and then if there's anyone that's against or con doesn't want to see the the two senior centers put on a different level that's what I threw out there so those three things primarily it's it's quarterly updates fee waivers and 48 hours councilmember Ryan thank you on the fee waivers I agree in principle with with councilmember Davis what we might need to add to the policy would be a number of times a certain now that any nonprofit could use it per year so that we're not having somebody that's doing three three times in a month because there was bad weather every weekend and then it comes to council so maybe a limitation of until it's ratified by council that they can't do it again and set some type of maximum number of times per year that they're allowed to get the fee waiver they can still use it those other times but they wouldn't have the fee waiver and councilmember Davis your thoughts I think that sounds reasonable just because we could find ourselves in a situation where that I think we were talking about budget request for 30,000 for that we could blow through that pretty quickly in a rainy a rainy spring and it may be that we wouldn't want to I mean that could be something that may be subject to to council ratification for future use we could reexamine kind of if a particular organization finds themselves in a troubled spot but for instance I can envision the scenario where we run through the fee waiver money for one organization in one spring and then the next time that the church that's handing out food for the homeless would like to make use of the fee waivers well it's not there anymore sorry we've run through that funding because another organization got there first so however it's best to kind of parse that out and be able to watch that money in a careful way and not just kind of carte blanche okay councilmember Meltzer yeah I don't this is a good idea or not in response to this question about how do you manage the fee waiver thing you know what if there's no expectation given on the spot of a fee waiver like these are the fees city management has said you can go we can put in a request you know for you to have a waiver let you know it's not like payable on the spot and they go to the hot fund sponsorship committee because it's really the same you know I don't know where we need like a lot of different mechanisms for you know giving funds to you know specific organizations and that way it's not a predetermined you know it's X number of times or those things could be pretty arbitrary you know however you want to cut up the money the sponsorship money you know let the committee kind of look at it holistically okay just comment on two things and comment on one the the 48-hour notice you know I agree with you know councilmember Meltzer that you know I trust staff to make a decision even a difficult no at the last minute and this you know I feel like unless somebody can point out a reason why this is not the case that there's enough you know requirements in there that a good reason for no could simply be you know it is to last minute for us to have the staffing ready so I think that would be you know if there are people there there's an easy way to bring people out of the rain then I would support that I like the idea and I so I respect the concerns about a fee waivers where you know everything could be used up by one organization you know at the same time I don't want to put additional red tape in place that you know saying you can only use it X many times that could end out being kind of difficult and seemingly arbitrary I like where councilmember Meltzer was was was heading as far as kind of having a the ability to retroactively waive fees or not let just letting people know that they might not be waived however you know my only tweak to that would be I don't know if the sponsorship and hot funds because of the the specific the way that well definitely not hot funds but I don't know if you know sponsorship the way that that's set up with the timing of that how that would work you know but I would be okay for if that would make it easier for staff and easier for the people using these facilities to have a way that fees could be waived retroactively I don't feel the need to have it come back to me as long as you know there's a to council and me being on council you know as long as there's the understanding as with any new policy that this is a new policy and testing it out to see how it goes but I'm fine delegating to staff and if it turns out that people are being not that I'm anticipating this but people are being told no for arbitrary reasons we can go back and change that say it has to come before council or if people are if if the same organization is has used up all the money you know and it leaves others out who who want it then that's a concern and then we could tweak it then but I'm willing to see how this goes you know my my kind of remaining concerns are just about the inclement weather definition wanting to add rain and wanting to make the temperatures you know to wanting to lower that high temperature and again I understand I respect the standard it's good to have objective reason for the standard but to lower it somewhat to go by you know to pick a number where we could say this is when it feels too hot to have a you know quinceanera out outside or something yeah something like this is when it's too cold to do whatever so I would want that and you know and as for the the closing of the police station you know again I respect that and I'm pleased to know that there won't be any kind of increased enforcement I'm I'm a little nervous about you know if somebody gets there in the somebody who's an unhoused person gets the message that they can't be there and if there's misinterpretation the word getting out you know all these factors that we can't exactly can control or predict I'm I'm concerned I'm concerned about that but anyway that's kind of how I stand on those those issues okay just so do you have an instance of your concern or is that just a of your concern of someone being in the police station and being kicked out I don't know is that steeped in this is what I've heard or that's just a anything's possible no absolutely not it's a matter of fact you know in fact I know that you know and I have great you know I I admire and you know have sympathy that you know the police station has kind of ended up being a place where people sleep because they can and people but people do feel safe there I've never heard that doesn't mean hasn't happened but I've never heard of anybody personally not feeling safe I'm just wondering because because people feel safe and comfortable there now even though that's not the purpose of the police department lobby and I do understand and respect that no I just wanted to be clear that they're based on your experience there's not an instance that you're referencing no no no I'm just because the way things are it's it's it's it is trying to think how to put it people feel people who sleep there feel safe and I want to make sure that that doesn't change but it seems like that that's not going to change and and I think I like that Chief Smith can probably answer those questions but I think the information contained in the AIS was probably the opposite is trying to find a compromise so that anybody entering in exactly exactly and I feel yeah I don't feel the need unless you want to you know repeat what you said before but I understand and respect what you said that that there's not going to be really much of a change the way the process would work out is since our lobby if this passes you know it's not going to be used for inclement weather correct so we're gonna ask people to leave and I mean we're gonna ask them to when I say leave we're gonna find an alternative for them okay other than our lobby that's that's that's the whole purpose of this so event I guess that you could envision a circumstance where somebody absolutely refused to receive some sort of alternative then we would have to make a decision about what to do I mean you could have some situations where somebody was mentally ill and they just absolutely refused to go to a shelter or find alternative means and so we have to we'll have to make a decision right then and there and depending on the circumstances but you know our all our options are to leave them in the lobby and basically just to allow them basically allow this policy to be null and void at that moment or remove them from the lobby so that's gonna be a that's gonna have to be a command decision by the supervisor in the lobby yeah go ahead it's and now people currently sleep there even in non inclement weather correct right the way it's working now though is we have the lobby itself has been shut down as an overnight facility the hours it closes at 8 p.m. now the vestibule I don't know if you're familiar with that section it goes between the police department and the courts that little section right there that has been open for forever oh yeah it's been sorry that's been thank you for making that distinction when I was saying the love when so far when the lot the word lobby was said I was picturing the area that's open and then with the little benches where the windows are right there with the benches and and this you can receive service from the desk that's the lobby that's what we refer to as the police lobby okay the vestibule is that little section where you can get out of the weather but and then there's doors to the court and there's doors to the police department okay got it so I was using lobby correctly sorry I got it right okay well go ahead no I just if you if I need to explain any further please let me know I'm good okay our goal is to never we don't want to arrest people and we don't want to kick people out we want to help people but eventually if our if our hand is forced then we'll have to make that decision based on the circumstances okay yeah thank you thank you I'm just so sorry that it's that we've got so many people on the street and that that's that's where we are it shouldn't be it shouldn't be a police you know police problem and I'm sorry things are the way they are thank you and and then if you could just for those watching and for the record what is the date of that AIS or it was a Friday report or what I forget it all runs together but do you have the date of that that people wanted to reference or oh it's actually the AIS the agenda information for this presentation today got it so that yeah that is the basis for some of the the changes that are being proposed today thank you and then so recapping just for staff's purpose and I think I need one or two things so quarterly updates we're good there fee waiver I'm gonna fall in line with I think you've heard John's and you can just bring that back so John's thoughts Jesse's I think I fall kind of on the side of a modified version of what not Councilmember Meltzer mentioned Councilmember Davis mentioned it before a here's the fee that's due but there's an opportunity for it to be waived I think that type approach but I think staff can reanalyze and yeah so administratively that would that would look like they would have to pay up front we could bring it back as a ratification and the policy as proposed does say that you know from the beginning that all applicable fees permits and insurance requirements still apply for use of a facility after hours during inclement weather for inclement weather reasons so they would have to pay we could bring that back to you in the form of a ratification if you want to approve it for fee waiver then what we would do is then process go through the process of of refunding that money and then provide you with those whether it's a monthly quarterly update in terms of the status of who's who's asked for it you know who's used it number one who's asked for any fee waivers the ones that were approved denied and then where that balance stands on a budget should that be approved during the budget process got it and then the 48 hours I think there's it's a I'm gonna fall on the three side of two so there's not a true consensus but I think the 48 hours is necessary I just think that is important as out of respect for time for just those sort of that's just where I fall then on the the the rain they I I don't feel so there's there's council member Meltzer councilmember Armentar there and then in favor of adding the rain component I don't feel that the city's responsibility should be to make sure every event is is rain free I mean there's just there's rain to shine events every day there's there's the Texas Motor Speedway there's I mean there's everyone understands that is a problem I get it but that's kind of and so I need to hear from councilmember Ryan and councilmember Davis regarding rain if there's it were y'all following that so that we can give clear direction councilman Ryan well I think I come down on the same side with you that I mean you can you can look at your hourly forecast on your phone and it may say there's a 10% chance next hour well if we're having to do these 48 hours in advance they're gonna know if it's gonna be a major storm that potentially has hail involved or if it's gonna be just a minor rainfall okay thank you councilmember Davis no I agree with that I think like you said there's there's rain and then there's rain if it's a if it's a big event you see that ahead of time and there's also on the subject of the 48 hour notice there's there's opportunity built into the policy in section 2.6 for case-by-case basis so if there's something that comes up that is just completely unforeseen we've got tornadoes on the way there's opportunity policy for staff to review case-by-case okay thank you yep and so that's is there that clear ish I believe so I think we can take that back yes okay very good it's is it something okay just a question so about so was I the only one who was not comfortable with removing the the police station as a again I understand the reasons but just I was the only one who's not comfortable with removing the police station as a I'm not certain it's an existing policy so I think if it am I wrong that is in place it's a change to the current policy currently it's listed as if we're inclement weather and so this new policy will include removing it again I'm very sympathetic to the reasons but correct it would just be removing it from our communications plan as an open facility okay so yeah and I'll hear from anyone that would basically I need to hear from you if you think it should be it should remain in the communication yes sir yes I'm not speaking to say that well then we can just I'm just you know sort of and respond to the question I'm comfortable with the recommendation and the explanation okay got it so yes you so clear direction we're yes thank you thank you okay so that takes us that concludes that item and so that's item B and we will take a at 231 we will take a five minute and 30 second break and come back welcome back to this work session of the City Council and welcome those here and watching online it is 239 and we are proceeding to item C to see on our work session reports and it's numbered 19 1396 good afternoon mayor pro tem City Council members my name is Nick Vincent the city's budget manager we have four departments scheduled to present their budget to you today including facilities fleet tech services and public safety communication the library was including your backup if you will please disregard that they are going to be presented to you on July 16th with that I'll ask Dean to come up and present the facilities budget good afternoon mayor pro tem Council I'm Dean Hartley facilities manager appreciate the opportunity today to actually come and present the highlights of the facilities 19 20 budget all right some of our accomplishments for last year 18 19 we completed construction of fire station for we completed the first phase of fencing at I double o f and Oakwood Cemetery we completed the training burn tire in classroom for the fire department and we're looking at design and then construction at 651 mayhem and then of course finishing designs on the service center and the new police department some of the goals for this upcoming year we're going to continue construction of fire station 3 which we started in May we're going to complete design begin construction of fire station 8 we completing construction on villa and we're going to start construction on American Legion and the tennis center we're going to bundle those projects and hope that there's some economies to scale there to try to get those prices in line and then of course we're doing finishing design starting construction on the Fleet Bay expansion the emphasis on our budget this year mainly we're a little different this year we've been moved from the general fund and we're going to an internal service fund a better align the services that we provide internally to our customers there's going to be three divisions its administration maintenance and the project division basically we care for all the buildings preventative maintenance vertical construction renovations we do all the card access systems and we actually make every ID for every employee comes through our department and we administer the janitorial contract for the whole city buildings every settlement city building we have a pretty robust capital improvement program for us it's replacements of three of our major assets it's actually roofs flooring HVAC we budget those out in a 10-year cycle so we can see what's come upcoming so we know how to budget it but every year we come back and we prioritize those to say hey you know just because it's up for replacement doesn't need it can we buy some extra time prime example the roof on this building was due in 2012 for replacement and because of our preventative maintenance that we do on it we were able to buy another seven years out of that roof these next two slides are just workload just to kind of show you what kind of workload that facilities has this is basically going to sum up our maintenance division we got 57 buildings approximately eight hundred and fifty seven thousand square feet of space that we maintain this next one is our project division you can kind of see we've got ten of these that don't have any dollars attached to them yet and we're up around the 80 million dollar range on these projects and these are all in some phase of our touch right now it could be bid it could be the budgeting planning construction the design or even the programming so we're always looking for efficiencies and how to move forward with getting these accomplished our cost containment strategies of course we always look for doing things in-house with staff that we're bringing on that's a new skilled staff and has the expertise in that so the more we can bring in-house the better we are of course we had two vacant positions for part of the year it was unexpected but we've hung it hung on to them for some salary savings and of course we have continued to bid out contracts and that helps us our technician if we need a plumbing contractor for something because it's too big that we can't handle then it's nice to not to have to go get three quotes and all of the time it's take to expend to do that so it makes our technicians more efficient and you can see we've got current contracts in hand and one of our containment strategies is is to add some additional ones and we have some targeted for this next year so hopefully next year during this budget this current contract list will be a whole lot larger process improvements we're always looking for process improvements we've implemented a new work order system this year went live in May so it's still new to us it's going to help a lot with our customer feedback and how that is is the system actually send status to the requester every time that work order changes state it's it's requested it'll tell them and that it's been received it'll tell them if a technician has been assigned to it it'll tell them when the technician opens it and I'll tell them when the technician finishes it so it's going to help with our communication councilman Walter okay so to use as an example of maybe a case where this new process might improve it you know I've gotten some questions about why why aren't there yet shade structures at the animal shelter and I see this is one of the items you know on your list to be determined right if you could and maybe that's not a good example because it's a unique case but you know if that's a good example you know if you could kind of take us through how a new process might improve that improve on that actually I think the process I don't know that the work order system would help us improve on that process the shade structure is kind of a unique one everybody money was donated for that which I under you know it's it's important to us to get it done but we have to follow the end the ex internal process just like an external citizen would so with that that requires engineer drawings for anything that can withstand 70 80 mile an hour winds that we're getting lately and we're have kind of pumped the brakes and now we're back to that company getting the engineer drawings to come back and set those structures which is going to get us through permitting and it it's just we want I know everybody wants it done when they want it done but it's really facilities call to ensure that we check all the boxes before we do it does that help yeah yeah and thank you yeah just as soon people will be so happy to you know when that is finally in place and we've got some temporary ones up I think we've helped the animal shelter get some temporary ones in place for right now thank you so much for your work on that thank you councilmember Ryan thank you I'm assuming that the new work order system will also help us in determining where we need to have contracts for outside labor and where we might need to hire another plumber or electrician to be on city staff I mean which would be the more efficient way to go yes I think we're gonna see that this model has a lot new of dashboards and information that can be pulled into reports that are going to be really important and determined in that and kind of going back to our previous slide that was the workload of our technicians you know I told you we had 57 buildings and we had about eight hundred and sixty thousand square feet roughly well what happens is when we come before counseling and we're or anybody and we're trying to say we need a technician because we're exceeding the amount of space that that technician can do actually when we look at all the national standards those technicians are built the standards built on the square footage per technician being in a campus are in a single structured like hotel or hospital and where we really get to where we can't put it justify where ourself where we fall into that is ours is spread out we're from one side of the town to the other you know we've got some inefficiencies on drive times even though we try to if we've got a schedule if we've got a technician scheduled together the north side of town then we do try to bundle those work orders into be able to make them most efficient and get as many on that side of town as we can you know of course now the emergency ones are going to trump that and and we may have to drive across town if it's something that's urgent oh sorry councilmember Melser yeah first I want to say but when I see the list of everything that you manage and and all the projects coming up it's you know it's it's pretty staggering so you know don't get me wrong I'm gonna focus on one that I have a question on but 2 Juneteenths have passed since we voted on the American Legion one and I'd be interested in your perspective on whether the issues that have gotten the way that getting started are specific to that project or do they reflect you know a systemic issue that you're working to change that is basically directly at that project I'm going to put that on the architectural firm we've had some delays with that they haven't met some deadlines that they've promised us to meet actually they just haven't been as responsive as we would have wished they had been and then their first estimate came back in we were over budget so we asked them to go back and look at some preliminary designs can't you know are there some value engineering is there something we can do different to get this thing back within budget and so they've worked through that process and we're actually I think going to finalize having our permit on that today for sure this week it's pretty close that it was going to happen today so we've got the tennis center and I think you're aware of the tennis center that's coming up there's similar projects in size and dollar amounts and it just makes sense to try to put those together and see if we can get some economies to scale so you yes it is delayed that would not be our desire but here we are and we're trying to make the best of it as we can right now and hopefully bring y'all some projects that are at least close to being within budget I didn't know the permit was coming today that was the planned question that was convenient to answer thank you and then mr. city manager he had something what I had yeah no I think he did a good job explain it I just wanted to be sure that you know we communicated some of the budgetary issues that were saying so we have kind of stepped on the brakes a little bit to pair that up with the tennis center hoping we can you know get some budget I guess growth in there a little bit more of economy of scale and get some contractors interested in that in a little bit bigger project as we discussed with you last week so and we know it's frustrating but the first budget proposal we saw came in and basically almost double what we had initially thought so they've been working through that and doing the requisite value engineering and also evaluating by making the product during the project from a 3 million one into a 10 million dollar project for instance might we be able to make some of that ground up one of the other processes that we have that we're trying to improve on is we're actually doing some warehousing minor in-house and that's the stuff that we frequently use it's your light bulbs your filters your belts it's we're trying to cut down on the technicians having to go to the central warehouse like daily or box stores to get parts so the items that they are using that are frequent we're we're going to stock some of those in the on our shelves where they can just come and get those as needed and that's going to help them be more efficient cutting down on the trips to the suppliers or vendors some of the budget highlights we're in the revenue section basically you're going to see some changes here and it's it's us going from general fund to internal services provider the 18 19 budget to our 18 19 estimate is basically about six hundred and fifty seven hundred thousand dollars difference and where our estimate is and where our budget and that was one project that was put in our budget that has been taken out and moved to a different cost center and so you're going to kind of see that play through on even our expense side of the budget there's going to be about that difference in there the 1920 proposed budget to better align our services we went back in and read it looked at our at cost allocations to the department and we've redefined those to exactly who and how we're doing work for those departments what you what's probably a takeaway on this one that you would want to see is that we have actually reduced our burden on the general fund quite a bit in this way the expense side of that of course it's the it's it's the same thing the 18 19 budget to estimate it's missing well actually you can see it it's down in the fixed assets about six hundred and seventy eight thousand that's that difference you're saying from one to the other and that's that 651 project that went to a different cost center and then of course our 1920 proposed we've got some progression plans that are coming forward and then we're also anticipating that our two vacancies will be filled for the whole year next year this is our position summary I know we talked a little about workload and how much it looked like well this is the staff we're doing it with 17 18 we had 18 FTE's 18 19 we increased that with a another facilities project manager and so that put us at 19 our estimate this year we hired a was able to hire a temporary seasonal and that's a painter and the reason that became important to us is because when we were trying to contract that painting service we have issues we we would have to have one of our staff members with them if they're not FBI background check like behind the police department tech services has got some areas they can't be in of course the airport control tire all of that so this part-time person is FBI background check we don't have to be with them and they can go behind those areas and they really we still are going to contract painting big ticket items what I like to call this is our onesie twosies it's when we're moving offices and somebody just needs a ball painted or an office painted or freshened up then this person can run in get it done he's flexible on his eyes where we can do it when it's not interfering with staff and and if it's out in the public area we're not interfering with our day-to-day business so 1920 we're proposing the same thing we're 19 and a half staff members staff members so one I am I'm FBI background check but I can't paint okay and I can't work on Tuesday's all right question do you have runners that you utilize when you're talking about the parts and everything that jumped out at me because I think getting across our little town is becoming more of a challenge which is which is interesting growth to kind of experience that but do you have runners that you'd like for parts you say you're gonna house the parts but you have runners that kind of can keep someone on task someone run or deliver something to them while they're working or how do you manage that we actually don't have a runner but what we do have which we utilize them in some of that capacity is one of our positions we call our emergency person and what that is is that's the person that takes the calls that hey there's a light out in the bathroom okay well is it the only one in the bathroom well yes so that's now become important so we use that person for that or hey we've got water running over you know we need somebody at the library so we use that person dedicated for that purpose to keep from pulling our technicians off of their scheduled daily duties that they have and we do use that person for some of that to also run that parts if it's something that they're on that side of town and can't just get quickly yeah and so mr. manager I would solicit your your insight on that I mean as we kind of grow as the streets are harder to get to and from if you see a global kind of use I'd love to hear that during the buzzer presentation if there's something we can assist you with too because I think that is important if we have someone on task that and we're saying hey how long is gonna take you to do this this that and the other it's a it's easier to say hey you know you're on task versus or I had to drive and that's I think if it makes sense I'll just whatever you think so any other questions okay thank you Dean masterful job look at that thank you good afternoon again my name is Terry catered fleet superintendent easy for me to say good afternoon appreciate your time this afternoon we're gonna get right into the budget here so a little bit about fleet really we're a small department we have 20 technicians and two supervisors and three support staff and myself to take care of about 1,260 assets our budget emphasis is going to be on customer service it always has been and always will be because that's kind of what we do the the things that we really need to concentrate on this year I think or vehicle downtime making sure that we get our customers vehicles back to them in a timely manner get them in the shop get them out as well as the equipment procurement replacement schedules making sure that we get those vehicles ordered early in the cycle whatever and and try to get them in our customers hands in a timely manner so that they can get to the old stuff out as well as getting rid of their older units at auction as well so some of the resources we've looked at is all about what we could do for our customers and helping them is we've talked about base base already and Dean's working on that project pretty diligently for us and looking at our staffing levels we were able to add two technicians this year which helped out a lot in terms of being able to take care of our customers needs and that was a result of the Blue Ridge study that was done for the solid waste department and we're going to take a look at some technology and and some ways to better communicate with our customers talk about a couple of accomplishments the we did we did change our technician pay scale there is a technician shortage and nationwide and we were certainly in the middle of that whenever we try to hire technicians by changing the pay scale to make it more where it needs to be today to track the top talent and we also change the benefit package a little bit we were able to get four times the number of applicants that we normally would when we went out and advertised protect positions so we were also able to attract some skilled technicians from other cities we've never done that in the past at least not since I've been here and we were also able to get a technician a skilled technician for one of our vendors whole cat we the other thing that we are pretty proud of is that we were able to open a satellite shop the solid waste department had a two-bay shop that was available we started working on that to get it ready for use in January and about mid-January we started taking care of vehicles out of that shop so we have three dedicated technicians working at the solid waste facility and as a result of that we have dropped the response time across both shops by two and a half hours which means we get those vehicles in the shop that much quicker and that's that's year to date this year over last year same time period the other thing is that we've done 500 work orders out of that second shop at solid waste which means that we didn't have to transport 500 vehicles back to our main shop to get worked on so you can do the math there there's a lot of time savings and a lot of money and just transporting vehicles so kind of kind of a big benefit there some of the goals that we're looking at of course is the shop expansion we'll be bringing that back to you for approval hopefully in October if everything goes well and the other thing is taking a look at how can we communicate with our customers better we we do a lot of data right now we collect a lot of data but we'd like to get that data in a usable format in our customers hands as well as ours to make better decisions when it comes to maintaining vehicles purchasing vehicles and utilizing vehicles we talked about the satellite repair shop as far as efficiencies usually you lose a little bit of efficiency whenever you are not no longer centralized and that certainly did happen a little bit in this case but we've worked through the those issues and we are we're on track to do a much better job for the solid waste in turn that freed up space at our main shop so across the board all of our customers have been better off for that move as well and we did dedicate some solid waste technicians as well as we were able to gain two technicians during the middle of the year which helped us so the other the other cost containment strategy is is based on the use of extended warranties there you mentioned the pothole patcher earlier and we're talking about those are high maintenance machines and anytime we can get an extended warranty in a case like that we want to take full advantage of that and we do that with some of our some of our larger equipment that does is very maintenance intensive as well we've secured some good contracts with local vendors and what that does for us that those contracts can also include discounts on parts and and discounts on other work that we actually sublet out such as body shop repairs and those type of things some of the process improvements we've already worked on and will continue to work on is tracking warranty and recovery of that warranty that's going to benefit our customers the enormous amount of safety recalls we get these days on fleet wide it can be on on-road vehicles off-road vehicles and we're working on a system where we can manage those recalls in a timely manner and get those to the vendor make sure they have the parts to repair them get them back in our customers hands these it's all about safety and then we're also working on pre and post trip and vehicle inspection process and how we can improve that making it real time and paperless as well so the things we want to work on coming up or you know just communications with our customers getting them more data and and more information into their hands kind of look at the entire vehicle repair experience if you will from the customer standpoint and we know that there's areas in our operation that can be streamlined that can be improved from the customer aspect and get their vehicles turned around much quicker so we're going to be taking a look at that that's actually going to happen through an operational review this year that will take place in this will be funded this current fiscal year and we're going to weigh down the results of that and see what areas we need to focus on put our efforts towards first that they'll give us a better idea of where we need to focus to make to make improvements so on our revenue budget highlight our our budget this year is at ten point five million dollars and all of these revenue streams if you will there are pass-through costs except for vehicle labor so the only thing that we charge is vehicle labor the rest are passed through want to draw your attention to sublet repairs those are the repairs that we send outside that we do not do in-house and some of that's based on do we have technician availability we always look at what's the most effective way to get that machine back in our customers hands so sometimes the most effective way is to send it out and that can vary too because we send out all of our body shop repairs we don't do any internal body work and it really is a matter of how many accidents we have during the years that can really affect that that number one way or another up or down the other thing you'll see is the administrative fees we we stop charging administrative fees in 2018-19 this year and we'll continue that our our revenues are recovered through labor on the expense side carry one question councilman Armitage yes a question about the previous slide if you just explain interest income is that on interest we collect interest income was on a fund balance basically is where that came from you'll see that's kind of dropped over the years because our fund balance is depleted it will be depleted we're gonna cat we're not gonna be in the process of cash funding like we had typically done in a few years past so that's got it got it thanks for explaining oh yes that's a melter yeah I hadn't noticed sublet repairs can you just explain what that is and and how we expect to increase our revenue in that area the sublet repairs are it's basically a spending authority for us to send work outside of what we normally would do so glass replacement body shop repair some hydraulic work we send out we typically don't do things in-house that we're not set up to do efficiently and so we do sublet a lot of that and some of the heavy equipment that's out at the landfill we rely on outside vendors to to work on that for us how is that a source of revenue it's simply a transfer in from the fund that's receiving the service so it should zero out if the that'll be split up between all the utilities general fund and then there should be not a corresponding expense on the other side so here you see that and in the operation side of the equation on this slide we have a balanced budget at 10-5 and again you'll see a little bit of increase in personal services and that was due to the addition of the two technicians that we currently have everything else is pretty pretty straightforward fuel is is fuel we base our fuel rates on the EIA projections they've they typically come pretty close year to year and we just follow their guidelines on what the fuel costs are going to do for the following year so this year we took a look at in the current fiscal year before we replaced all of the equipment this year we got started on we always start with the long-term the extended times for receiving equipment such as refuse trucks and heavy equipment that have long lead times on them but partway through the partway through the purchasing cycle we kind of stopped and said let's take a look at what we have left to purchase and where can we make cuts to that where can we do it does everything we have on the list to be purchased is it necessary and can we put some of those off or can we do some trade-outs with different departments and so we started looking at utilization across the board on our light duty fleet and we were able to defer or save eight hundred ninety thousand dollars from this current year's purchasing by moving vehicles around that were under utilized instead of replacing them and then others will be set aside to be to use up their useful life and not be replaced in the future so we did make some changes there and then this current slide you could see the 1920 replacements originally we had planned on replacing 93 units after the utilization study we trim 20 vehicles off from that 20 pieces of equipment when I say vehicle it could be it could be any piece any asset that the city uses and the savings of about four hundred and seventy thousand dollars to the general fund and you can see it's nearly two million dollars overall so we adjusted the replacement cycle from 93 to 73 on that well the utilization studies ongoing we're always looking at right sizing vehicles and making sure that the vehicles that we are purchasing are going to be used some of the departments are changing the way they operate so the vehicles that we might be replacing are not necessarily like for like like we need to change and make sure that we're getting them what they need to do their jobs now not what they needed ten years ago so councilmember Meltzer any expectation of increasing our electric fleet I don't mean electric department I mean electric vehicles we do we would love to do that we did purchase two all-electric bolts last year and they've done a pretty fantastic job for us I wish we could utilize them in more places in the fleet we're always looking for where we can put those in the fleet we bought those last June they went into service and we haven't the shop hasn't seen them there they're basically maintenance free other than inspecting and making sure tires and stuff are good so could push out of work no we have plenty of work yes sir we are looking at what's coming out in the electrification field and there are a lot of platforms that are moving that way at some point we'll have some heavier sedans and some light pickup trucks I believe it may not be this current year but we're always looking to see what's proven technology so we can get that in the fleet councilmember Ryan thank you earlier on one of your earlier slides the highlighted goals for 1920 you begin fleet wide GPS installation and on a presentation we had earlier on traffic signals are these of the same type I just it's the same technology we haven't chosen a platform and I'm not sure that they've chosen a platform but it certainly could be one in the same and that's what I would encourage us to do is make sure that we're working on the same platform so that if we do institute another technology we're not having to replace an entire GPS system just to get caught back up again and then I recently attended a meeting where it was Lewisville ISD was doing a presentation on some of their training programs and they are working with a dealership and they train students that are and I don't know that this would work with the ISD because we have big vehicles but it might be something for you know some of our smaller fleet or our car fleet that they're able to spend a half a day they work with NCTC to cover the insurance aspect of it because of them being under 18 and so I just encourage us to look at the ISD and their auto program potentially I mean these kids are coming out of high school making 45 to 60,000 yes sir and the technician shortage is gonna be a problem for the foreseeable future I like that idea can we see a staff report on on that we can certainly put in the queue all the ways that we've changed our recruiting processes in the last year or so to to deal with this issue and including working with the educational system so we'll we'll get something put together when Terry's gonna get a chance to do that some thanks okay no other question thank you very much thank you good afternoon council city manager Melissa craft from the chief technology officer and today we'll be discussing the technology services budget and also the public safety communications budget our accomplishments for fiscal year 18 19 overall we completed 74 projects and fulfilled over 6,000 service and incidents requests we also held our uptime of 99.5 we completed several projects as far as our ERP system upgrade and also a lot of network replacement in over 50 facilities our goals for 1920 is implementation of the Motorola radio p25 system and also implementation of our new public safety cat RMS system in addition to laptop refresh and equipment refresh some of our budget emphasis this year is really around our lifecycle replacement of equipment most of our equipment's over five years old we just finished our network infrastructure upgrade our server upgrade which replaces equipment at our primary data center backup data center and the connectivity in between we're also looking at consolidation of the DME infrastructure this would help provide utilization of shared resources and also savings of over 800k as a result there's a lot of public safety needs specifically around some of the technology they're using so for instance one of the things we're looking at implementing this budget year is the first net cell phone so they can carry cell phones instead of using their personal cell phones and also various application upgrades and also getting them to more of an automated electronic process as well a result of all the public safety projects are over 1 million dollars additionally we're looking at some IT security enhancements which include a new and a rare solution in various security components we need to replace some of our cost containment strategies again by us consolidating the infrastructure between DME and the gen gov equipment this did result in a 800k reduction of additional infrastructure cost and also a 400k reduction in their cost of service we saved over 100k in network design and different design services we opted to do in-house versus outsourcing we also additionally looked at some of our software contracts and resulted in 20k savings additionally as we're looking at our centralization consolidation over the last two budget cycles we retired two applications as well some of our process improvements include a partnership with our finance and HR department with automation of some of their processes and also consolidation of five different cloud softwares into one cloud platform and also development of a new public safety data warehouse that takes data for both fire police and dispatch some of our future process improvements also include a data warehouse for DME our budget report replacement and procurement consolidation here's our overall five-year forecast our goals to really draw down and fund balance and leave that at zero this enables us to use some of that funding towards our capital infrastructure program as well some of our key users that really make up of who consumes technology around 50% is really primarily DME and public safety water wastewater and solid waste they consume about 10% of our budget a lot of the increase on the gen fund is really due to a lot of public safety upgrades and replacement so here's some of our budget highlights it's a little explained on the next slide as far as common gen fund and some of those increases a lot of this stuff is really some of the net new stuff we added recently that was not in our previous fiscal year budget such as our radio upgrade the payment for that's around 400k our server refresh of equipment that's over seven years old that's around 500k consolidation of the human capital management of the five cloud software into one that was not in our budget previously that's around a hundred your 50k and various new technologies that we're using as far as automation you can kind of see here our cost of service decreased for electric around 400k as a result they'd want to spend a little time here to kind of highlight why some of those increases are taking place specifically on the gen fund so if you look at the police and fire differences again that's a little over 800k such as e ticketing licensing AT&T first net they implemented a new public safety policy software police and fire you know that alone makes 40k so when you look at some of these net new technologies net new services that weren't there previously you can see the increase overall under maintenance and also overall in operations this also includes in operations are really our radio system payment of around 450k and also our infrastructure replacement for our data center right here of around 500k some are position summaries you can see here really we did increase between fiscal year 18 19 19 20 and 17 18 and 18 19 budget does include kind of the transfer of those 11 of te's from DME as a centralization consolidation strategy we also repurpose some of our position to really put our services where they're needed the most so we saw the need to add some administrative services and also GIS services yes sir councilmember Melzer on the previous slide what is the meaning of the two of the million and a half reduction in fixed assets I just don't know you know what that refers to and why it's so much less if you can hold on to that can get kind of go over our capital improvement plan really that's kind of the cyclical process of how we do our capital plan we try to replace our equipment within a five to seven year lifecycle so you'll see it kind of go up steady steady steady go down for a year or two then it'll go back up we try to really plan it out five years out as best as we can so to not have a lot of fluctuation in our cost of service now I can show you that here in a couple slides okay thank you also just to highlight here we did see an increase in our GIS services I really want to give a lot of credit to some of parks as far as how they're using technology to really kind of make decisions on their master plan and some of the services they're utilizing and also fire that really increased a lot of the services in that area so here you can see kind of our five-year lifecycle so you can see 1920 it's gonna kind of drop because we did replace here recently the past two fiscal years then it'll kind of increase and some of this includes application upgrades so for instance this includes camera storage replacements we try to do that every five to seven years so you can see kind of our fixed asset plan go up and drop down and then 2324 we start all over again so does that answer your question sir so here's our supplemental package summary really the primary focus is around public safety one of the key things we're trying to implement in next year is we're implementing the new CAD is to provide them a sense of redundancy while we do have fail-back services to county for voice services we do not have redundant systems for their cat RMS and their critical system so this will enable a primary site and a backup site for them that's really where that request is coming from they also have some additional equipment upgrades such as I done X in the jail for a new fingerprint and their systems over seven years old it's hard to read sometimes it works sometimes it doesn't you can see really the focus on four five and six around security keeping the lifecycle of antivirus our firewalls or six years old just trying to keep it on a refresh process as well and additional services to include laser fish scanning getting them to a more automated solution versus paper sitting in a file cabinet so you really see a lot of that really gearing towards kind of more smart cities and also includes a supplemental package for 85 K to have a neutral vendor come in to really kind of assess our smart city strategy and try to help develop a roadmap based on the public needs and our internal services needs okay thank you any any questions I have one thing I wanted you to touch on or help me understand the am I right you have a satellite office now in the fire station all right all right one employee there that's housed there now and so could you say how that's going benefits so that that employee is no longer with the city so we're actually in the recruitment process of replacing that position and hopefully she'll start here in the next week or two but really our goal is to have a hybrid approach you know like we have dedicated staff on site with DME when you're working with a real-time operation that immediate responsive need we want to make sure we stay close to the business okay but but just general that was you saw a net positive results having someone there no real loss of productivity etc absolutely you start to learn the acronyms they use and kind of what their goals and long-term objectives are we can kind of marry that together to provide really good technology solutions got great any other any questions okay thank you very much here's the public safety communications presentation some of our accomplishments we develop monthly activity reports to track performance measures consistent with industry standards such as Nina and APCO we also report monthly to our governance board which includes the police chief the fire chief myself and a representative from the city manager's office again we provided reporting dashboards for both police fire and public safety this was something that was never they didn't have that opportunity before we also identified a new CAD vendor we're in a process of replacement and also working with vendors to update the mapping software as well one question councilman armored a question about the the current CAD vendor and the old CAD vendor is there do you know kind of a guide to if somebody requests a CAD report that or something that they were involved in it's pretty hard for a layperson to understand because there's all these acronyms is do you know to the vendors supply is sort of a guide for a layperson I know the people who use it day to day you know know what these acronyms mean so I think with the new vendor there's out-of-the-box reports so we can get with you know both police and fire to see if we can create our own internal reports through technology we use in-house to automate some of that so I think that could definitely be potential as we're looking at implementation of a new cabinet they're going to defer to Suzanne if there's anything out of the box there Suzanne our public safety communications manager as well thank you sorry Suzanne Coletta public safety communications there is a the new vendor does have out-of-the-box canned reports if you'd say they're a little bit they're much easier to read they know what our current vendor is they are going to be easier to read I may not answer all their questions as far as the acronyms and again we can design a report if it is still comes out a little too complicated it does have the ability to do until a query and do our own reporting from that software cool okay that's that's good to know thanks especially if you want to track you know key initiatives throughout that process to you we can give different views and different access so much much different than a 20-year-old system yeah thank you so here's our 911 call answering with the 22nd Nina standard you can kind of see a trend over time the standard is right here you can see we exceed that standard close to 99% of the time here's a snapshot of how it looks like within our 10 seconds so you can see kind of the goal and then the standard which we exceed close to 92 94 percent of the time here's our call volume from a snapshot in time from July 2018 to February 2019 43% of what we do are 911 calls 27% outgoing calls where they work we're calling for additional services we're calling County we're calling for a record that's about where we spend our time and administrative calls whether that's calling for services or confirms or working with detectives and so forth so you can see here a total of 52,000 calls for 911 36,000 and then 32,000 for outgoing calls this is a really important slide and you know we really appreciate the support as we're trying to get to kind of what the staffing standard should look like for an operations our size you can kind of see the number of calls during the busiest day in the busiest hour so for instance on February 2019 at 1600 we receive 45 calls at a time previously before we were adding additional staffing it would be three people on the call at once so you can imagine 45 calls coming in at the same time trying to listen to the radio you're trying to type at a computer and you're trying to multitask that could definitely be a challenge so we really appreciate the support and we do include that as a supplemental package to get us to the standard where we should be so hopefully if we have five left positions remaining left if all goes well and they all pass background we should be fully staffed I'm gonna knock I don't think we've ever been fully staffed at least for my knowledge calls for service by agency you can see here 85% of what we do is police 12% is fire and 3% scene will control some of our public state public safety communication goals implementation of the radio system the new CAD so and also complete update an overhaul of our policy and procedure manual we were about 70% complete with that and also making sure it integrates with both police and fire protocol as well and also continue improvement of compliance score on quality assurance and medical priority on calls some of our budget emphasis in our goal is to raise shift minimums to five personnel right now we're ranging anywhere from four to three to five it really depends on on the shift also have the radio operators just focus on radio this will enable us to have you know better customer service due to data dedicated call taker position some of our improved improvements in dispatcher training one of the things that we really emphasize was ensuring that supervisors and trainers are certified according to best practices and standards which is the certified training officer training course and all of them attended that and continue emphasis on continuing education to meet licensing requirements some of our cost containment strategies really the refinement of our hiring and training of new personnel in order to increase minimum staffing and decrease required over time we were able to take a 60-day process down to three weeks with our recent streamlining of processes also utilizing dunco which is a free discount at local and online training opportunity as well one of the things you know as we were going towards more automated electronic solution is really re-entering class C warrants it's a regional database this was something that's never been done not only does it clear space but it also gets everything up to date with the courts some of our process improvements completed I think we talked a little bit about that too we did have a external vendor consultant firm come in and really look at our processes look at our strengths and weaknesses so we can try to prioritize which would give a better emphasis and impact to the operations and we've implemented 95% of that plan also we dedicated a cat administrator who's working on various public safety projects as well too in addition to regular communication meetings with our stakeholders which includes our governance board operations committee that's includes our field staff and field sergeants and also a public safety technology work group so we can prioritize kind of our projects make sure it brings the biggest impact to improve customer service additional future process improvements include a review of processes they're in cat implementation ensure efficiency and compliance with all regulations and standards and also continue improvements to our training programs increase job knowledge and job performance our goal is to have master certifications throughout our entire staff some more revenues and the expenditures it was a challenge to try to figure out what the overtime looks like previously in the budget prior to this year the budget overtime budget was in one big bucket so we really only have about six months worth of overtime history in our budget we'll continue to track and monitor that as well we also found approximate 6,000 active Denton classy warrants this equates to around 2.4 million revenue not being collected through war in entries that's one of the things not only does it enable us to get rid of some of the paper-based processes we have but we can also potentially collect funding as well some of our budget highlights again at previous years this was all under one general bucket so it was hard to distinguish what the true cost of service was for public safety communications but you can see here not too much has changed really that the cost of service from other entities as we consume that service position summary so you can see over past fiscal year we did add a couple of positions we also enabled opportunity for us to get more supervisory on staff you know I know at one point there was a month where we had limited supervision with us being able to shift some of those resources to include my supervisory we can ensure that we have supervisory on every shift we also included a management analyst who's consistently looking at public safety initiatives and help with refinance of processes and ensure the integration between police fire and technology is working seamlessly some of our supplemental packages can we are requesting three FTEs and also based on our six-month historical usage we are requesting an increase in overtime of around 105 K questions okay I have one ask I assume you in preparation and in consideration for the bond potential you're looking at satellite office needs communications across and then and then also projecting that forward to say hey if we're gonna remodel the police station currently that's gonna shift the heavier load there so just kind of I want to make sure we're planning in advance for kind of some of those shifts of needs okay yes sir that's part of kind of our discussions you know during a government's board and we're also kind of partnered with them on that project as well great all right thank you very much okay no other presentations any questions budget-wise before we move on okay very good well conclude item C and note that for those watching following along the library budget presentation will come back to us and that will take us to our we have one closer no no closer okay very good I do need to make a change okay yes we did not have a signed executed agreement yet with red flex so we're gonna be asking that item H also be pulled and moved back to July 16th the advice of our attorneys we want to make sure that they sign off on any indemnification clauses before we present it to you okay so so item H will be continued to the 28th to July 16th and then we've got L&M I think presentations have been requested on those okay got it thank you so those following along at home don't hurry up here for red flex consent agenda item H you won't be won't take that up so that'll take us to I'll take a motion on the consent agenda but for L&M two minute break okay let's take a two minute and 45 second break it is 340 welcome back it is 347 on June 25th back in the work session we are proceeding to our consent agenda we have two items pulled L&M H will be rescheduled and so I'm looking for a motion Councilman Meltzer so I move for approval of the consent agenda excluding items H L&M okay Councilman Ryan second great all of all in favor do so by raising your right hand okay that passes how many of us are there there's five of us five zero and that'll take us to item L yes and that's so that's nineteen four eighty three consider adoption of ordinance of the city of Denton and tech a Texas homeroom municipal corporation rejecting any and all competitive proposals under RFP six eight nine one good afternoon mayor pro time council city manager Terry Nolte assistant general manager at DME wanted to just give you a high-level overview and we've combined both L&M in this discussion so that we only have to go over at one time so we are proposing to reject these give me just one second let me call him as well so I'm gonna call item M 1914 86 consider adoption and ordinance of the city of Denton Texas homeroom municipal corporation rejecting any and all competitive proposals under RFP six nine seven eight okay thank you sorry sorry so these items were request for proposals that were issued by DME late last year and in support of the renewable Denton plan to achieve the hundred percent renewable energy supply under contract by the end of 2020 we've done analysis on the proposals and we're recommending the rejection of two of the three types of proposals that we went out for the two that are in question here first one was for wind energy from the coastal area of Texas which is down and along the Gulf the second one which is was a 5 megawatt solar project with 1 megawatt of battery storage so our goal in this procurement was to procure a hundred megawatts of supply split between wind and solar we are keeping open the wind proposal the wind RFP that was not on the agenda so we are still pursuing that particular one both of these RFPs were for 20-year contracts the wind farms proposal that we're asking for you to approve rejection of we had 11 wind farms that responded and 47 options from those 11 wind farms the sister RFP which is not part of this ordinance was for solar energy and it was 25 solar farms with 104 responses the 5 megawatt project was a 5 megawatt solar project with 1 megawatt of battery so storage and the objective there was to test the market we only received 10 options from four respondents on that request for proposal this map is intended to just demonstrate the the scope of responses that we received for each little son here you that was a response we received we did receive some wind responses the one that we're asking you to reject was the coastal wind the blue area here is what ERCOT considers the coastal area of Texas we received one our one response that was in this circle right here which is the one we're asking you to reject that was the one that we shortlisted as the lowest cost option as you can see I've listed the existing renewables that we have in the portfolio when they start and then these these this wind was going to be a 50 megawatt wind supply for 20 years beginning in 2021 so the offers that we received were not true coastal wind offers they were inland wind the profile was different than the coastal wind and the delivery dates that we anticipated we're not going to be met by the proposer they've informed us in the last couple months that they will not be able to bring the units online until in 2022 late in the year our analysis has showed us that for the remaining portion of the portfolio that we need to meet the 100% objective that solar energy is more cost-effective than the wind will be it better fits our specific hours of the day that we need additional renewable energy the solar with battery storage proposals were significantly higher than anything that we had expected thank you so to question about that the solar energy more cost-effective than any wind options so correct me if I'm wrong but you're not saying that these that the solar and the wind contracts are they're not competing with each other they're separate right it's just the solar is more affordable than the then the coastal wind then real coastal wind yeah the answer your question is that solar because of the wind solar actually gets delivered when the Sun is up when our on our load is the highest it is more cost-effective than the wind now wind will be available during the day but not not on a real dependable basis so when we look at trying to find the most cost-effective components for the portfolio the analysis shows that solar resources are going to be more cost-effective and less expensive for customers than if we were contract with wind due to the variability of the wind we already have a very large portion of wind in our portfolio we have a hundred and fifty megawatts under contract so that's a very significant portion of the portfolio yeah so just to ask a follow-up excuse me follow-up question on that just to make sure I understand so as far as like so I understand again that solar is cheaper than wind and we have we have wind already as far as the the duck curve that showing the coverage right whereby as you said the Sun is during the day and and the coastal wind which is more expensive has a has a unique kind of value right that it provides something a kind of balance to a portfolio that the solar can't provide so it's which is why we're reissuing a call for the yeah for more coastal wind correct correct we are going to yeah reissue a RFP for true coastal wind yeah and to your question I want to make it clear when we evaluate these different sources of renewable energy what we're looking for is what's going to be the energy that fills our needs best and so while we could see for instance a pan handle wind come in at very very low prices and solar being at a higher price than that because of the congestion cost between the delivery points the evaluated price of the solar is lower for customers so we may be paying a little bit more per megawatt hour but because how it fits in our portfolio it becomes more cost-effective thank you thank you so much so when we do go out to try to find true coastal in the future can you give just a general idea of what the what the profile is for true coastal in in terms of you know when it delivers yeah make it I've got one slide here so this is a slide that that shows the various profiles and so the red line represents the load of Denton we see the load growing through the morning and peaking sometime around five o'clock six o'clock in the evening this is a shape that takes place most days especially in the summer the green represents what we would term Western Urquhart or Western Texas wind it is highest in the morning tails off in the heat of the day and it comes back up at night the coastal wind would look not like the green line it would be a line that would be it would come up in the morning and then trail off down like this and then come back up so we don't see quite the dip that we see with the traditional Western Urquhart or Western Texas wind would it also be fair to say that when we're talking about matching our our load or our demand we're not really talking about these electrons having luggage tags you know that come to our homes right it's more of like almost like a like a financial operation where we want to be not having to go to the market at those times because we have contracts that delivered those times that more or less that's a decent analogy I think one that works pretty well for people to understand is it's kind of like a pool with a bunch of pipes going into the pool and we're pulling out water out of the pool in one specific location so we're we're injecting electrons into the pool at our various contract points and we're pulling them out at a different point and the fact that we are putting them in at given times enables us to not have to buy at market rate that is correct yes thank you so on on the battery storage the battery storage proposals that we receive are very high priced we are going to reissue the request for proposal to clarify what we would like on the battery storage with solar and that would be a facility cited here close proximity to Denton where we can get the benefits of the peak shaving that would we'd see from a one megawatt battery located behind our load with that I'll answer any other questions that you might have councilor Davis so on on the battery correct if I'm wrong by understand from your last presentation that what you're just saying about the peak shaving that RFP needs to be issued to require a battery located here closer to our facilities that our original RFP said you know build your battery wherever you like it's a solar facility with battery backup or battery storage but the RFP that's going to be issued is going to require that it's closer because otherwise we don't get that benefit it's all well and good to have batteries on the system but unless we have it co-located with our our system would you say backing up our load that we don't utilize those benefits there's no purpose in paying money for a battery unless it's here yeah batteries typically are used for either voltage support where you have a voltage sag in the grid and you can more cost-effectively address that voltage sag by putting a battery in place that's typically on a distribution system not on the transmission system there's two reasons why the battery needs to be located with the solar facility closer to Denton the first reason is that in order for the solar developer to achieve the investment tax credit the facilities must be co-located so the battery has to be integral to the solar facility and secondly to the extent that we can operate the battery to reduce our peak demand against our needs from ERCOT at the peak hour of each of the four months that would contribute to stop establishing our peak demand with ERCOT that one megawatt reduction is a significant savings to customers and that's why I would put it what we call behind the load so behind our meters with ERCOT so they wouldn't see that load ever materialized because we'd operate the battery instead okay any other questions all right thank you Terry so I will close items I think I think you need a vote yeah yeah we'll close the the the conversation if you will but yes I'll take a motion on L first we're gonna take him separate move approval for item L second okay thank you so all in favor of item L do so by raising your right hand all opposed okay so that passes 5-0 and then item M of approval of Adam M okay Councilman Matzl second second okay all in favor of item M raise your right hand post same sign that passes 5-0 and that takes us to item is it - yeah - - a items for individual consideration 19 - 1 4 4 6 consider approval of a resolution of the city of Denton Texas expressing support for resolution number 54 title comprehensive national response to climate change good afternoon mayor pretend City Council Sarah Keickler director of public affairs the item before you this afternoon is this council wishes to express a position on the US Conference of Mayors resolution number 54 which is titled the comprehensive national response to climate change and this would be for mayor Watts's consideration as he is a member of the US Conference of Mayors so just by way of quick background the US Conference of Mayors is a nonpartisan organization of cities with a population that is greater than 30,000 each city is represented by its chief elected official so mayor Chris Watts is a member of the US Conference of Mayors and he also serves on the Energy Committee this week is the annual meeting for the US Conference of Mayors and the Energy Committee will be considering a number of resolutions including resolution number 54 if it is passed out of the Energy Committee at the end of this week it will be considered by the entire membership of the US Conference of Mayors and this item is coming before you as a council member requested City Council discussion on it for mayor Watts's consideration so this is the text of the resolution number 54 in summary it basically calls upon the federal government to take a number of actions to meet the goal of not exceeding one and a half degrees Celsius rise in the earth's temperature as called for in the intergovernmental panel on climate changes report and the Paris climate agreement so there is a number of resolutions here that are outlined including establishing a comprehensive national program to decarbonize the US economy and reduce greenhouse gas emissions calling on our federal government to work with other nations to reduce greenhouse gas emissions fully funding the energy efficiency conservation block grant and so forth and so we did prepare a resolution if council wishes to express a position of support on this resolution again for Mayor Watts's consideration happy to answer any questions and Catherine Burnett our sustainability manager is here as well so I'm strongly in support of this and you know I can imagine people who are wondering might be wondering well you know this looks good but kind of what might the cost be can you you know you explained is there any cost for the city in in agreeing to this resolution or in any of the items in it that's very difficult for me said to answer we certainly did not do full summary or analysis it's more representative of calling for the federal government to take action actions that were outlined in the Paris climate agreement which was the ongoing international agreement so it's kind of to mirror that and put that put that on the federal government yeah thank you okay any other questions Councilman run well I guess I'm going to explain my views on this yeah there are some items on here that I would support but this is Pat this is an all or nothing type situation and just looking what I'm going to pull out of here is number 15 the decarbonate carbon is carbonized heating and cooling systems we talked a lot about affordable housing we talked about living wage those types of things and this means that you would not allow for natural gas heat to be used anymore the same this is a homeguides.com says that if you have an electric heater BTU to BTU the electric is going to cost you on average $34 and 32 cents versus natural gas is going to cost you $14 and 2 cents yeah this you know this isn't a responsible plan this is shifting a cost burden onto those with of all incomes really and so I cannot support this this item so I will make a motion to deny okay any well first we have a second to that motion going once okay so and I don't know help me understand do we need is there action to be taken here that's that's what's I don't I don't see that it's it's it's a comment to Mayor Watts but I don't know that I see action for us to take we prepared as a resolution it's your council's choice how they'd maybe want to communicate that feedback to Mayor Watts in terms of his his vote on the item right we've had a policy that any anyone that attends these conferences gets asked what the city's position is needs the permission of the City Council to take a position either for it or against it so that's why it's here is do would you like to direct him to do this okay got it councilman warm so I move to approve this resolution okay do you have a second for that I'll second it but I'll just like to speak about it by all means first of all in general I have to say I kind of hate these things where city governments are you know are put in a position to opine on national issues and international issues I don't really think it's our purpose I think you know we can sort of agree on a list of actions to take probably more readily without the implicit criticism of you know national policy whether I agree or not with that view so you know that having been said what do I think the real impact is of this on us I think there are many actions that we probably would agree with I think this is not a it's not a thought-through plan even though might look like it on the surface it's a resolution but I think that the overall impact of it would be a tendency to direct the federal government toward supporting things that that we want to do so you know I think it could lead to resources being made available for actions that we'd probably like to take we just spent a whole you know fair amount of time talking about our efforts to move into renewable you know move further into renewable energy you know we've we have benefited as a city from tax benefits associated with that you know we're we have as a council shown an interest in reducing our waste streams you have many things that kind of tend to tend to align with it so I think on the whole you know I vote for it and I and if the mayor wants to vote for it I'd be happy with him doing that because I think in general it'll tend to bring resources that align with things we support okay the other councilman Davis so I've received another a number of emails and I know social media traffic has been heavy on this one some in favor some against and I agree with councilmember Meltzer I don't I don't appreciate being put in this position by the National Conference of Mayors because essentially what the resolution does and let me back up for a second a number of the emails that I've gotten refer to a resolution in support of a national price on carbon emissions that is not this resolution so whoever emailed us telling us that we ought to support a national price on carbon emissions that is not what we're voting on today it is also not a resolution I suppose the resolution presupposes the recognition of climate change and our involvement in climate change but then kind of like councilmember Ryan set out and in fact I think councilmember Meltzer also said as well this is not a comprehensive plan this is a kind of a series of it starts off by the document starts off by calling upon the federal government to do certain things but then at some point it shifts right after the first resolution be it resolved after actually the second the be it further resolved that the conference calls on the administration after that the first couple of those it shifts right into be it resolved that the Federal Energy Regulatory Commission be given the mandate and all of a sudden taking on responsibility for all of these things as if the this group of mayors is the policy-setting body instead of the Congress or instead of the regulatory body so I got to tell you I started the day in a position very similar to councilmember Meltzer where I think the general sense is good we're recognizing there's a problem we're recognizing that cities have a role in combating climate change and it's important that we do that but the further you get into this document the more you realize that the mayors are out of their lane it's not it's not a it tries to be a policy document and it's not it should be a resolution in favor of calling upon the government to do certain things but instead it's injecting the US Conference of Mayors into the role of these other bodies so I'm going to vote not to support the resolution not because I don't recognize our role in combating climate change but because I don't think this this approach is what does it okay and so councilmember Oh yeah just wanted to respond to just a couple points that had been made but mayor Pro Tem were you going to yes I was going to vote we're gonna get the concluding item so but go ahead yeah yeah so no just to speak to just what had been said so far just briefly as far as you know the issue of the cost of you know the comparative costs of gas heating versus electric heating you know what I like about a call like this is that it's it's what it's asking for which is it's a it's a big ask but you know if this were to happen at the federal level it would it would it would change the market it would change supply and demand it would change so the costs that we're relying on now are based on you know what's currently available it's currently being made the way things currently are it's a big ask but again if it if it happens then the cost would would would really shift and number two I just wanted to speak to you and I realize it's a you know subjective opinion I respect the opinions that have been given but as far as you know what you know right or you know authority does this nationwide you know mayoral group have to recommend policy you know obviously they can't make federal policy and I don't think that this is that this document that we're voting on is you know pretending to make federal policy it's just recommending it you know we as a body we have lobbyists in Austin who make recommendations on state policy because state policy affects us and federal policy affects us and of course each of us as individuals is affected by decisions made at the local state in federal governmental levels so I just just see this this nationwide mayoral group as just trying to make recommendations to the federal government not to make laws you know but to use the power that we all have as individuals which is a greater power you know when we come together in groups in a coalition to make those policy suggestions and that's what this is a coalition that's why I don't have any problem with you know coalitions of this nature in general all right so we have a motion to express support for this made by councilmember Armitage seconded by councilmember Meltzer any other comments then I I will just say for me briefly because I I just I have a problem with a lot but where I hang up is when you're talking about 1.5 degrees Celsius is so this is number I lost a number I had it highlighted but when it talks about 1.5 degrees Celsius of the earth I think that's a little out of our lane as far as here from the city of Denton Texas signing on to say that anywhere is going to be in charge of the earth and its temperature I understand we can do be good citizens absolutely but I just happen to believe that that's a bridge too far amongst other things but that kind of is the key to me I mean you're you it's a targeted goal of managing the temperature of the earth and or a suggestion and so that to me is a bridge too far so with that motion seconded any other comments were good great so all in favor of supporting this resolution indicate so by raising your right hand those opposed that we don't have a majority we have a 3-2 vote against that we can pass on to mayor Watts safe travels and I'll conclude that item that is item 2a concluded that takes us to item 2 3 concluding items councilmember Davis so we have kind of on the matrix of upcoming conversations and potential work sessions a conversation about both tiny homes in general and then also the specific specifically the request from the Basic Services Center when we come around to a work session on that item I'd like to invite either staff to research and present to us or for the organization to present whatever staff feels best other tiny home initiatives that could be potentially co-located if there's a large enough piece of property if that's a road the city for at whatever point goes down I don't want to specifically I'm thinking of some of the veterans organizations and I don't want to if we make that move and we have a piece of property that's well suited for I would hate to leave another organization out in the cold if there's room for both if if there's one that's ready available to the general population and one that's specifically for veterans and we can co-locate them that makes a lot of sense to me I also just want to note kind of like I said on the last item that that vote was very specific I think everyone here the day is or here at the table recognize that was a very specific vote in a very specific situation so I hope everyone playing along at home and listening to our comments understands and we'll go back and read the text of the document that we just voted on thank you any other okay I have a couple things so fourth of July coming up the city in the Parks Department has a great event coming up so I'd ask everyone to kind of look that up and and and plan to attend that on the fourth that Thursday will be and there'll be a parade we have two parades that's awesome for our town one at Robeson Ranch and one here and on the square so wherever you want to celebrate that that's a lot of fun and then there's a hot dog contest eating contest at 1130 for those of my peers that want to join that please I'd love to get a pictures of that in video and then I think this is really neat the mail couriers are in town this later this week and I think maybe tomorrow it kicks off and I just think that's fantastic that was an event that was targeted maybe a few years back and it's come to reality and so they'll be do believe the embassy suites that that function and so that that's really a good good exposure for our our town I believe so with that I will close our meeting at 419 and we have two weeks right we'll be back on the Monday the 15th for those following along at home so thanks