WEBVTT

00:00:00.000 --> 00:00:07.220
 Okay, it is nine o'clock and we have a quorum, so a call to order the Public Utilities Board

00:00:07.220 --> 00:00:11.220
 for the City of Denton on Monday, January 22nd, 2024.

00:00:11.220 --> 00:00:13.820
 Kim, did anybody register to speak?

00:00:13.820 --> 00:00:14.820
 Nope.

00:00:14.820 --> 00:00:15.820
 All right.

00:00:15.820 --> 00:00:17.980
 Then we'll go right into the consent agenda.

00:00:17.980 --> 00:00:20.940
 Does any board member wish to pull an agenda item?

00:00:20.940 --> 00:00:21.940
 Yes, ma'am.

00:00:21.940 --> 00:00:25.700
 I would like to pull items A, B, and G.

00:00:25.700 --> 00:00:27.020
 Okay.

00:00:27.020 --> 00:00:28.020
 Any others?

00:00:28.020 --> 00:00:38.600
 All right, so do we have a motion to approve items C, D, and E?

00:00:38.600 --> 00:00:39.600
 An F.

00:00:39.600 --> 00:00:45.780
 Okay, Mr. Devin moves and Billy seconds.

00:00:45.780 --> 00:00:46.780
 All in favor?

00:00:46.780 --> 00:00:47.780
 Aye.

00:00:47.780 --> 00:00:48.780
 Carries.

00:00:48.780 --> 00:00:49.780
 Okay, item A.

00:00:49.780 --> 00:01:03.300
 Here he comes.

00:01:03.300 --> 00:01:11.860
 Hi, good morning, members of the board.

00:01:11.860 --> 00:01:12.860
 My name is Taylor Holt.

00:01:12.860 --> 00:01:16.780
 I am a project manager for the Capital Projects Department.

00:01:16.780 --> 00:01:25.300
 This is for the amendment number five to the Elm and Locust Phase Two project.

00:01:25.300 --> 00:01:28.980
 So the proposed amendment request number five is due to the scope change.

00:01:28.980 --> 00:01:33.780
 We redefined the scope to include full-depth street reconstruction for the project, including

00:01:33.780 --> 00:01:38.380
 alternative culvert layouts and additional utility work surrounding the square.

00:01:38.380 --> 00:01:44.220
 So the scope of the project is going from Elm and Locust from University to Oak, so

00:01:44.220 --> 00:01:46.100
 north of the square.

00:01:46.100 --> 00:01:48.380
 So here you show the amendment number five summary.

00:01:48.380 --> 00:01:56.660
 So we have currently $72,000 remaining on the current contract due to additional services,

00:01:56.660 --> 00:02:02.940
 and then the total additional work for this scope redefined is $962,000, bringing the

00:02:02.940 --> 00:02:09.900
 total amendment just over $890,000.

00:02:09.900 --> 00:02:14.220
 So with this, staff recommends an approval of an amendment to the contract between the

00:02:14.220 --> 00:02:20.460
 City of Denton and half-associates, and then not to exceed the amount of just over $890,000.

00:02:20.460 --> 00:02:24.380
 How about that?

00:02:24.380 --> 00:02:25.860
 I'll have any questions.

00:02:25.860 --> 00:02:27.340
 Yes, I'm the questioner.

00:02:27.340 --> 00:02:29.060
 It's my fault you had to do this.

00:02:29.060 --> 00:02:30.060
 I'm sorry.

00:02:30.060 --> 00:02:31.060
 No, no.

00:02:31.060 --> 00:02:32.060
 On a short notice.

00:02:32.060 --> 00:02:37.060
 The project has been going on since 2018.

00:02:37.060 --> 00:02:42.740
 So is it like moving slowly from section to section over time, and is this bond money

00:02:42.740 --> 00:02:47.500
 that was approved before 2018, it all happened before I was on the board.

00:02:47.500 --> 00:02:50.380
 So I'd like to get some background on this.

00:02:50.380 --> 00:02:51.380
 Yeah.

00:02:51.380 --> 00:02:56.460
 So as you mentioned, the project initiation was in 2018.

00:02:56.460 --> 00:03:01.900
 So the different amendments here are for the additional work that was added to the scope.

00:03:01.900 --> 00:03:07.780
 So amendment number one was for utility work added for Austin Street.

00:03:07.780 --> 00:03:13.000
 The amendment number two was for a reduction in billing due to COVID-19.

00:03:13.000 --> 00:03:15.860
 Amendment number three was for additional design services.

00:03:15.860 --> 00:03:21.780
 And then amendment number four was for Oakland Street, a drainage study for that.

00:03:21.780 --> 00:03:25.700
 And so Trevor can speak to a little bit more of the history.

00:03:25.700 --> 00:03:26.700
 Thank you.

00:03:26.700 --> 00:03:27.700
 Sure.

00:03:27.700 --> 00:03:29.100
 Trevor Crane, Director of Capital Projects.

00:03:29.100 --> 00:03:31.100
 So this is an older project.

00:03:31.100 --> 00:03:35.940
 I actually started this R. This was one of my projects when I was a project manager when

00:03:35.940 --> 00:03:38.220
 I got hired on to the City of Denton five years ago.

00:03:38.220 --> 00:03:43.580
 So this project has evolved a lot since 2018 to where it is now.

00:03:43.580 --> 00:03:47.000
 We're currently going through the Elm and Locust turn back with Textodd.

00:03:47.000 --> 00:03:53.020
 So Elm and Locust are both Textodd owned streets currently.

00:03:53.020 --> 00:03:58.060
 Originally this project was just going to replace the water and wastewater utilities

00:03:58.060 --> 00:03:59.220
 through Elm and Locust.

00:03:59.220 --> 00:04:03.280
 So as we've worked through the process of taking those streets back over, we've continually

00:04:03.280 --> 00:04:08.260
 added scope so that we could do the complete streets that we're doing now.

00:04:08.260 --> 00:04:16.460
 So you've added sidewalk improvements, drainage, street improvements in addition to the public

00:04:16.460 --> 00:04:19.280
 utility portion of the water and wastewater.

00:04:19.280 --> 00:04:26.620
 So we've worked with Textodd to go through the turn back so that we will actually own

00:04:26.620 --> 00:04:28.900
 the streets after this project's done.

00:04:28.900 --> 00:04:31.180
 We've added drainage to it as well.

00:04:31.180 --> 00:04:35.180
 And we've worked with the county in order to be able to include this project as a part

00:04:35.180 --> 00:04:42.420
 of their county bond in 2022 that got passed, which allowed us to add money to do the full

00:04:42.420 --> 00:04:46.420
 street reconstruction.

00:04:46.420 --> 00:04:51.700
 So this is a city project, but it's also using county bond improvement money.

00:04:51.700 --> 00:04:52.700
 Correct.

00:04:52.700 --> 00:04:59.140
 Does the street cross across the state or city and county border or lines or does it

00:04:59.140 --> 00:05:02.180
 connect to county streets or roads or how does that work?

00:05:02.180 --> 00:05:03.180
 Sure.

00:05:03.180 --> 00:05:08.660
 So as a part of the county bond election, we were allowed to submit projects that would

00:05:08.660 --> 00:05:10.140
 be included in that bond.

00:05:10.140 --> 00:05:17.120
 So this was one of the ones we submitted, Bonnie Bray 4B, Bonnie Bray 5, I believe Westgate

00:05:17.120 --> 00:05:21.540
 and Ryan Road were also projects that we submitted that were approved in that bond as well.

00:05:21.540 --> 00:05:27.060
 So you'll see some of those projects coming forward either to PV or council as we move

00:05:27.060 --> 00:05:28.500
 forward with those projects.

00:05:28.500 --> 00:05:29.500
 Okay.

00:05:29.500 --> 00:05:32.760
 So there was a lot more here than met the eye, so I'm really glad I asked you fellas

00:05:32.760 --> 00:05:34.260
 to come in and talk about it.

00:05:34.260 --> 00:05:36.420
 This is a project that's long time coming.

00:05:36.420 --> 00:05:40.460
 So we're excited to be able to get it out there and start construction on it.

00:05:40.460 --> 00:05:41.460
 Okay.

00:05:41.460 --> 00:05:42.460
 Well, that's all I have for questions.

00:05:42.460 --> 00:05:43.460
 Anybody else feel free?

00:05:43.460 --> 00:05:44.460
 Yes.

00:05:44.460 --> 00:05:45.460
 Go ahead, Billy.

00:05:45.460 --> 00:05:46.460
 Okay.

00:05:46.460 --> 00:05:51.260
 So what I was going to pull this item as well, what I've noticed is you've got over a million

00:05:51.260 --> 00:05:58.720
 dollars worth of changes, less the existing fee remaining on contract, but of that $952,000

00:05:58.720 --> 00:06:06.660
 or $62,000, you've got over half, $541,000 in planning, which I'm assuming means engineering

00:06:06.660 --> 00:06:13.620
 and drawings and investigation and all that.

00:06:13.620 --> 00:06:16.820
 That's the first part of my question.

00:06:16.820 --> 00:06:18.700
 So when you mean planning, do you mean?

00:06:18.700 --> 00:06:22.700
 When you say construction plans, $541,000 some odd dollars.

00:06:22.700 --> 00:06:23.700
 Yeah.

00:06:23.700 --> 00:06:27.420
 So that's for the actual design of the water, wastewater improvements, changes, everything

00:06:27.420 --> 00:06:31.780
 like that, street reconstruction, changing the profiles, everything that goes along.

00:06:31.780 --> 00:06:39.180
 So over half is engineering, whereas the actual work that's being performed is less than the

00:06:39.180 --> 00:06:41.660
 engineering that needs to be performed.

00:06:41.660 --> 00:06:48.220
 I mean, that's kind of, unless you've written something down wrong, that's what it says.

00:06:48.220 --> 00:06:49.220
 Okay.

00:06:49.220 --> 00:06:50.780
 So this is just the design amendment.

00:06:50.780 --> 00:06:55.900
 The actual construction project is going to be, we're estimating around $21 million for

00:06:55.900 --> 00:07:04.420
 the actual construction of the water, wastewater, drainage, and street reconstruction from 380

00:07:04.420 --> 00:07:05.420
 to Oak.

00:07:05.420 --> 00:07:06.420
 Okay.

00:07:06.420 --> 00:07:07.420
 So you'll see that come back.

00:07:07.420 --> 00:07:08.420
 That is just the engineering.

00:07:08.420 --> 00:07:09.420
 This is just the design.

00:07:09.420 --> 00:07:10.420
 Yes, sir.

00:07:10.420 --> 00:07:19.620
 So this will not be included in the construction of a little over 2 million is what you said?

00:07:19.620 --> 00:07:20.620
 21.

00:07:20.620 --> 00:07:21.620
 21 million.

00:07:21.620 --> 00:07:22.620
 Right.

00:07:22.620 --> 00:07:23.620
 Sorry.

00:07:23.620 --> 00:07:24.620
 Sorry.

00:07:24.620 --> 00:07:26.420
 This is the entire project, not just the portion around the square.

00:07:26.420 --> 00:07:27.420
 Correct.

00:07:27.420 --> 00:07:32.100
 This is the design of the entire project from 380 to Oak.

00:07:32.100 --> 00:07:33.100
 Okay.

00:07:33.100 --> 00:07:34.100
 That's where I got confused.

00:07:34.100 --> 00:07:35.100
 All right.

00:07:35.100 --> 00:07:36.100
 That's all I got.

00:07:36.100 --> 00:07:37.100
 Anyone else?

00:07:37.100 --> 00:07:41.140
 All right.

00:07:41.140 --> 00:07:43.800
 Do we have a motion to approve item A?

00:07:43.800 --> 00:07:44.800
 So moved.

00:07:44.800 --> 00:07:45.800
 Mr. Radwick moves.

00:07:45.800 --> 00:07:46.800
 Second?

00:07:46.800 --> 00:07:47.800
 Good job.

00:07:47.800 --> 00:07:48.800
 Second.

00:07:48.800 --> 00:07:50.800
 Mr. Taylor, all in favor?

00:07:50.800 --> 00:07:51.800
 Aye.

00:07:51.800 --> 00:07:52.800
 Aye.

00:07:52.800 --> 00:07:53.800
 Motion carries.

00:07:53.800 --> 00:08:22.020
 Good morning, David Brown, Water Utilities Project Manager.

00:08:22.020 --> 00:08:26.780
 Today I bring to you the construction manager at risk design phase contract for our expansion

00:08:26.780 --> 00:08:29.780
 out of the concrete water reclamation plant.

00:08:29.780 --> 00:08:32.780
 So let's talk just to refresh what's going on out there.

00:08:32.780 --> 00:08:37.660
 The plant's over 60 years old, and of course there's a 75/90 rule that we have over at

00:08:37.660 --> 00:08:43.780
 TCEQ through TCEQ that at 75 percent we need to be in design for the plant expansion, and

00:08:43.780 --> 00:08:46.140
 at 90 we need to be in construction.

00:08:46.140 --> 00:08:49.660
 Right now it's close to the 75, so our design has started.

00:08:49.660 --> 00:08:51.860
 It's about at 30 percent.

00:08:51.860 --> 00:08:55.580
 So what we're going to touch, we're going to go to a different technology for, is membrane

00:08:55.580 --> 00:09:01.300
 bioreactor filtration, and also we'll do some improvements with our headworks.

00:09:01.300 --> 00:09:05.380
 Prior to that, we had a headworks project that we approved for design, and then we went

00:09:05.380 --> 00:09:06.380
 to expansion.

00:09:06.380 --> 00:09:11.620
 We felt that it's best to combine these in construction, combine those at the same time

00:09:11.620 --> 00:09:16.220
 the plant will be going, this portion of the expansion will be going at the same time.

00:09:16.220 --> 00:09:21.420
 So with that, TCEQ did approve a permit up to 30 MGD, so that's approved.

00:09:21.420 --> 00:09:25.700
 And also we're going to replace the headworks and an existing 24 inch plant interceptor

00:09:25.700 --> 00:09:26.700
 over there.

00:09:26.700 --> 00:09:29.540
 Could I just ask what headworks means?

00:09:29.540 --> 00:09:33.900
 Headworks is where everything from the city comes in, influent-wise.

00:09:33.900 --> 00:09:37.980
 So there's actually a lift station there, but it's headworks, and everything from the

00:09:37.980 --> 00:09:42.820
 city comes there through all the interceptors, and then it pumps out into the plant.

00:09:42.820 --> 00:09:45.060
 Thank you.

00:09:45.060 --> 00:09:48.100
 So with that, we wanted to use a construction management risk.

00:09:48.100 --> 00:09:50.260
 This will be the first one for our department.

00:09:50.260 --> 00:09:55.580
 The advantage of that is being able to start some construction early on, and also have

00:09:55.580 --> 00:10:01.700
 the CMAR look at design and help the design to cut out some things and get a better product

00:10:01.700 --> 00:10:03.820
 in a way so we can move quicker.

00:10:03.820 --> 00:10:08.700
 We're finding a lot of things have lead times as far as electrical, so we can jump on that

00:10:08.700 --> 00:10:09.700
 as well.

00:10:09.700 --> 00:10:15.700
 And we'll bring several different phases of the construction, and that'll be a recommendation

00:10:15.700 --> 00:10:19.040
 of the CMAR, how we bring that phase approach.

00:10:19.040 --> 00:10:22.180
 So we had two proposals came in.

00:10:22.180 --> 00:10:26.460
 We evaluated it with an evaluation committee.

00:10:26.460 --> 00:10:30.740
 Sunk construction was chosen, and here's their cost.

00:10:30.740 --> 00:10:34.140
 It's $2,452,441.

00:10:34.140 --> 00:10:39.100
 So with that, cost modeling, constructability review, and this is just in the design phase.

00:10:39.100 --> 00:10:43.940
 So they'll help us go through and recommend for our phases when we start, and we'll bring

00:10:43.940 --> 00:10:46.940
 other phases to you.

00:10:46.940 --> 00:10:49.700
 So here's the project schedule, CMAR design.

00:10:49.700 --> 00:10:53.140
 Like I said, Kim Lee Horne is our designer on both projects.

00:10:53.140 --> 00:10:59.060
 Sunt will join and get involved with it between the city and Kim Lee Horne in order to help

00:10:59.060 --> 00:11:01.500
 us out.

00:11:01.500 --> 00:11:05.140
 Phase approval is today for the CMAR, and then the design approval.

00:11:05.140 --> 00:11:08.700
 We're looking for the first phase around the quarter four of 2024.

00:11:08.700 --> 00:11:15.100
 We'll start construction '25 and complete construction around 2027.

00:11:15.100 --> 00:11:20.420
 So that staff recommendation is that we adopt a contract with Sunt Construction.

00:11:20.420 --> 00:11:22.020
 Be glad to answer any questions.

00:11:22.020 --> 00:11:24.900
 I know Devin had a question earlier.

00:11:24.900 --> 00:11:28.140
 Really quickly, if you could go back to the map slide.

00:11:28.140 --> 00:11:31.940
 Let me see if I go back.

00:11:31.940 --> 00:11:32.940
 Which one would you like?

00:11:32.940 --> 00:11:34.980
 Yeah, I think this one.

00:11:34.980 --> 00:11:37.620
 So what is red and what is blue?

00:11:37.620 --> 00:11:43.380
 The red would be, blue is the initial, what we're looking at initially.

00:11:43.380 --> 00:11:47.980
 This is not set in stone how we're going to go, but this is kind of how we're looking.

00:11:47.980 --> 00:11:52.100
 We're going to put, and I'll show you, we're going to put the headworks over here.

00:11:52.100 --> 00:11:56.260
 Right now that's where the headworks would be in conjunction with where the primary,

00:11:56.260 --> 00:11:59.020
 I mean the MBR facility is.

00:11:59.020 --> 00:12:02.460
 Okay, so like this is like a phase one, phase two expansion.

00:12:02.460 --> 00:12:03.460
 Yes sir.

00:12:03.460 --> 00:12:09.620
 So with CMAR you're able to, it's kind of a module effect where you can add modules for

00:12:09.620 --> 00:12:17.860
 your CMAR, I'm sorry not CMAR, MBR, you can add modules for your MBR to gain more capacity.

00:12:17.860 --> 00:12:23.220
 We're going to build the headworks at 75 MGD, so we're already ready for the future.

00:12:23.220 --> 00:12:29.580
 The first initial phase, we're looking at a 5 MGD MBR, so that'll get us up to 26, maybe

00:12:29.580 --> 00:12:32.740
 up to 30 in some instances, but that's the initial.

00:12:32.740 --> 00:12:38.020
 But what it does is sets us up for success so we can go ahead and be ready just to a

00:12:38.020 --> 00:12:43.940
 quicker upgrade in capacity by doing that modular approach.

00:12:43.940 --> 00:12:44.940
 Thank you.

00:12:44.940 --> 00:12:45.940
 Yes sir.

00:12:45.940 --> 00:12:46.940
 Questions?

00:12:46.940 --> 00:12:47.940
 Mr. Ryback.

00:12:47.940 --> 00:12:48.940
 Yes.

00:12:48.940 --> 00:12:58.860
 So I was wondering, since you've, since the recommendation is to retain Sunt as the construction

00:12:58.860 --> 00:13:05.220
 manager at risk, so they're hired for the project, not just for the design phase.

00:13:05.220 --> 00:13:09.140
 They're hired for the project and they will bring, once they go through the design phase,

00:13:09.140 --> 00:13:14.980
 they will bring, basically they'll bring three bids, they'll recommend the packages, and

00:13:14.980 --> 00:13:19.820
 they'll bring three bids with one of them being Sunt construction.

00:13:19.820 --> 00:13:26.140
 Okay so Sunt would also potentially act as general contractor in addition to the CM at

00:13:26.140 --> 00:13:27.140
 risk.

00:13:27.140 --> 00:13:28.140
 Yes sir.

00:13:28.140 --> 00:13:29.140
 Okay.

00:13:29.140 --> 00:13:30.140
 I was curious about that.

00:13:30.140 --> 00:13:33.620
 So they'll actually go out and they have their evaluation, they'll go out and actually evaluate

00:13:33.620 --> 00:13:39.340
 the bids and actually say hey, we think this is good for us to do it or another company

00:13:39.340 --> 00:13:41.900
 to do it, but they'll be, yeah, yes sir.

00:13:41.900 --> 00:13:47.580
 Well I noticed in the evaluation there were only two companies who actually fully responded

00:13:47.580 --> 00:13:55.580
 to the request for a proposal and being as they are both companies that do a lot of this

00:13:55.580 --> 00:14:02.620
 kind of work, I suppose it's possible that Sunt could end up hiring Archer Western to

00:14:02.620 --> 00:14:04.420
 do some portion of the work.

00:14:04.420 --> 00:14:05.420
 It's a possibility.

00:14:05.420 --> 00:14:11.300
 Yeah those are the, those are kind of the big players in our area, Archer Western and

00:14:11.300 --> 00:14:12.300
 Sunt.

00:14:12.300 --> 00:14:13.300
 Okay.

00:14:13.300 --> 00:14:14.300
 Other questions?

00:14:14.300 --> 00:14:15.300
 Yes.

00:14:15.300 --> 00:14:16.300
 Yes.

00:14:16.300 --> 00:14:19.940
 I think I got this one right.

00:14:19.940 --> 00:14:24.900
 On the scoring criteria, qualification and experience of the firm.

00:14:24.900 --> 00:14:30.420
 You found that Archer Western was not qualified, not as qualified or experienced.

00:14:30.420 --> 00:14:35.420
 One thing is is that Sunt had a little bit more experience in the CMAR with the group

00:14:35.420 --> 00:14:39.500
 that Archer Western sent was a little less experience on CMAR.

00:14:39.500 --> 00:14:44.700
 So this being our first CMAR, we have, want to be able to, what they brought to us was

00:14:44.700 --> 00:14:48.220
 a more experience in that realm.

00:14:48.220 --> 00:14:49.220
 Okay.

00:14:49.220 --> 00:14:53.580
 A little, and then there's a little bit down on pre-construction services and that probably

00:14:53.580 --> 00:14:56.700
 was presentation I would imagine.

00:14:56.700 --> 00:15:02.940
 Quality assurance and quality control, does that have more to do with item number one?

00:15:02.940 --> 00:15:05.060
 As far as just the proposals or?

00:15:05.060 --> 00:15:06.420
 Yeah, yeah, of course.

00:15:06.420 --> 00:15:07.420
 That's what you graded.

00:15:07.420 --> 00:15:08.820
 You graded the proposals, correct?

00:15:08.820 --> 00:15:13.580
 They brought us, they brought a, one of the things that was impressive is being able to

00:15:13.580 --> 00:15:19.100
 evaluate when we need to purchase things or when we didn't as far as just the way the

00:15:19.100 --> 00:15:20.300
 market is.

00:15:20.300 --> 00:15:24.940
 They're going to bring that to us, you know, do we want to purchase electrical stuff right

00:15:24.940 --> 00:15:25.940
 now?

00:15:25.940 --> 00:15:30.940
 Because now do we want to, they can evaluate the price range and give, hey, this is a good

00:15:30.940 --> 00:15:32.300
 chance to buy it.

00:15:32.300 --> 00:15:34.020
 That's what they brought to the table.

00:15:34.020 --> 00:15:35.020
 Okay.

00:15:35.020 --> 00:15:40.180
 So $800,000 difference in cost?

00:15:40.180 --> 00:15:41.180
 Yeah.

00:15:41.180 --> 00:15:42.180
 Gotcha.

00:15:42.180 --> 00:15:43.180
 All right.

00:15:43.180 --> 00:15:44.180
 Well.

00:15:44.180 --> 00:15:53.060
 Kyle was on the evaluation committee, you got something to add?

00:15:53.060 --> 00:15:54.060
 Yeah, real quick.

00:15:54.060 --> 00:15:58.980
 I'm Kyle Pedigo, so I'm the planning and engineering division manager for water utilities.

00:15:58.980 --> 00:16:04.920
 Regarding the experience, both are extremely experienced in wastewater treatment processes.

00:16:04.920 --> 00:16:11.320
 With Sunt, like David said, they have much more experience delivering these projects

00:16:11.320 --> 00:16:12.900
 through the CMR approach.

00:16:12.900 --> 00:16:19.620
 So when we looked at them, Archer Western seemed like a contractor that can do CMR,

00:16:19.620 --> 00:16:23.860
 and Sunt seemed like a CMR contractor that could deliver the package smoothly.

00:16:23.860 --> 00:16:27.180
 So that was a big contributing factor in the analysis.

00:16:27.180 --> 00:16:32.900
 And you said this is the first one, CRM, that you're doing, so you wanted it done.

00:16:32.900 --> 00:16:33.900
 Through water utilities.

00:16:33.900 --> 00:16:34.900
 So the city has done CMR.

00:16:34.900 --> 00:16:35.900
 Yeah.

00:16:35.900 --> 00:16:36.900
 But for you.

00:16:36.900 --> 00:16:37.900
 Yeah.

00:16:37.900 --> 00:16:38.900
 But for our group, this is the first one.

00:16:38.900 --> 00:16:44.860
 And with that, they seemed to be the better fit for our group.

00:16:44.860 --> 00:16:46.860
 Okay.

00:16:46.860 --> 00:16:51.140
 What do you estimate the value of this project eventually costing?

00:16:51.140 --> 00:16:55.700
 Yeah, right now we're looking, our initial EAC is right at $185 million.

00:16:55.700 --> 00:16:56.700
 $185 million.

00:16:56.700 --> 00:16:58.860
 So this is just the beginning of the engineering.

00:16:58.860 --> 00:16:59.860
 Yeah.

00:16:59.860 --> 00:17:01.660
 So this will bring us up to the construction.

00:17:01.660 --> 00:17:02.660
 Yeah.

00:17:02.660 --> 00:17:05.660
 So whoever gets in here has got their foot in the door for the CMR, obviously.

00:17:05.660 --> 00:17:10.060
 Well, they have to bid out packages, so each work package has to be open bid.

00:17:10.060 --> 00:17:15.220
 So once we get up to that point, they'll deliver their guaranteed maximum price that we sign

00:17:15.220 --> 00:17:16.220
 them up for.

00:17:16.220 --> 00:17:17.220
 Gotcha.

00:17:17.220 --> 00:17:20.740
 And then the work package will be bid out individually.

00:17:20.740 --> 00:17:32.820
 So the group that you sent over, or the group that they sent over, you thought that SUNT

00:17:32.820 --> 00:17:34.620
 sold themselves the best?

00:17:34.620 --> 00:17:40.980
 It was, yeah, the committee was universal after both presentations that SUNT presented

00:17:40.980 --> 00:17:41.980
 the better product.

00:17:41.980 --> 00:17:42.980
 Okay.

00:17:42.980 --> 00:17:43.980
 All right.

00:17:43.980 --> 00:17:46.980
 Well, that's all the questions I have.

00:17:46.980 --> 00:17:48.580
 I know which way I'm going about it.

00:17:48.580 --> 00:17:52.180
 I would like to comment on your question, and I understand and appreciate it because

00:17:52.180 --> 00:17:57.460
 I too looked at that and looked at the difference, but I've actually had some experience with

00:17:57.460 --> 00:18:04.460
 both companies and construction projects over the last couple of decades, and I support

00:18:04.460 --> 00:18:05.620
 your decision.

00:18:05.620 --> 00:18:13.020
 I think SUNT has done a better job at the manager at risk portion of the work.

00:18:13.020 --> 00:18:19.140
 I work with Archer Western primarily on design bid projects and that seemed to be more their

00:18:19.140 --> 00:18:23.020
 lane was working on stuff that other people put together.

00:18:23.020 --> 00:18:29.020
 So it seemed like I had the same concern that Billy did about the difference in price, but

00:18:29.020 --> 00:18:34.900
 thinking back on it, it seemed like SUNT had done more of that work and they had more pre-construction

00:18:34.900 --> 00:18:41.040
 personnel, that they have people that do just that sort of thing and are committed to it.

00:18:41.040 --> 00:18:46.580
 So I agree, it's a little bit of a bump in price, but I think you picked the right horse.

00:18:46.580 --> 00:18:47.580
 Thank you.

00:18:47.580 --> 00:18:50.380
 Appreciate you sharing that.

00:18:50.380 --> 00:18:52.380
 Any other questions?

00:18:52.380 --> 00:18:54.300
 Do we have a motion to approve item B?

00:18:54.300 --> 00:18:55.300
 So moved.

00:18:55.300 --> 00:18:56.300
 Mr. Rybick moved.

00:18:56.300 --> 00:18:59.300
 Do we have a second?

00:18:59.300 --> 00:19:00.300
 Second.

00:19:00.300 --> 00:19:01.300
 Mr. Pluck seconds.

00:19:01.300 --> 00:19:02.300
 All in favor say aye.

00:19:02.300 --> 00:19:03.300
 Aye.

00:19:03.300 --> 00:19:04.300
 All right.

00:19:04.300 --> 00:19:05.300
 Nay.

00:19:05.300 --> 00:19:06.300
 Nay.

00:19:06.300 --> 00:19:07.300
 Oh, and a nay.

00:19:07.300 --> 00:19:08.300
 We have a nay.

00:19:08.300 --> 00:19:09.300
 Sorry.

00:19:09.300 --> 00:19:16.300
 I would like this type of contracting anyway, I think I'll make that clear.

00:19:16.300 --> 00:19:17.300
 Okay.

00:19:17.300 --> 00:19:18.300
 Oh, you're not on.

00:19:18.300 --> 00:19:19.300
 I voted.

00:19:19.300 --> 00:19:20.300
 Nay.

00:19:20.300 --> 00:19:21.300
 Thank you.

00:19:21.300 --> 00:19:31.420
 All right, item G. And I know both Billy and Lee have questions on this one.

00:19:31.420 --> 00:19:56.660
 Excuse me for one moment please.

00:19:56.660 --> 00:19:57.660
 Sure.

00:19:57.660 --> 00:20:20.740
 Good morning.

00:20:20.740 --> 00:20:21.740
 Good morning.

00:20:21.740 --> 00:20:22.740
 My name is Capitolia Brown.

00:20:22.740 --> 00:20:27.780
 I'm a Senior Real Estate Specialist, and I'm here today with Cole Tankersley, who is the

00:20:27.780 --> 00:20:33.380
 project manager, and Stephen Gay, the Director of Water Utilities.

00:20:33.380 --> 00:20:38.980
 And we're here to talk to you briefly about the I-35 utility relocate project that we

00:20:38.980 --> 00:20:44.260
 have going on.

00:20:44.260 --> 00:20:52.200
 The project overview for this is water utility relocate supporting the I-35 widening.

00:20:52.200 --> 00:20:57.100
 This is a textile reimbursable program of 100 percent.

00:20:57.100 --> 00:21:04.980
 And this will go from Meadow Street to Fort Worth Drive, it's on the access road.

00:21:04.980 --> 00:21:12.700
 They have a project schedule, and the project schedule is to be completed.

00:21:12.700 --> 00:21:20.180
 The engineering part was completed November 23, public utilities board for January was

00:21:20.180 --> 00:21:26.380
 for today, and then tomorrow we're looking to take this to council for January the 23rd

00:21:26.380 --> 00:21:31.260
 for a notice to proceed for second quarter of 2024.

00:21:31.260 --> 00:21:36.100
 And we have the construction completion, the third and fourth quarter, and the third quarter

00:21:36.100 --> 00:21:44.180
 doing a 90-day calendar, with the fourth quarter 120-day calendar.

00:21:44.180 --> 00:21:51.780
 Three details, it's currently owned by 5-Sac Self-Storaging and 18-Sac Storage, and that's

00:21:51.780 --> 00:21:53.680
 U-Haul.

00:21:53.680 --> 00:22:00.780
 And the acres that we're looking to acquire will be 2.1 acres, with an appraised value

00:22:00.780 --> 00:22:10.140
 of $23,249, and the square foot value on that is $4.37.

00:22:10.140 --> 00:22:16.820
 From their other piece of the profiting, we're doing the 0.78 acres, just a little under

00:22:16.820 --> 00:22:27.060
 one acre, that's valued at $14,017, and the appraised value is $4.37.

00:22:27.060 --> 00:22:34.420
 And this is just to expand and improve the northbound right-of-way on I-35.

00:22:34.420 --> 00:22:39.100
 Our recommendation, we're here today, we're going to take, wanting to take this to council

00:22:39.100 --> 00:22:44.660
 for tomorrow to establish authority to negotiate the acquisition of the easements using the

00:22:44.660 --> 00:22:49.180
 eminent domain, if necessary.

00:22:49.180 --> 00:22:52.100
 Any questions?

00:22:52.100 --> 00:22:56.660
 - I have a question.

00:22:56.660 --> 00:23:03.860
 I noticed that on this project, we were retaining health and associates, and we're also retaining

00:23:03.860 --> 00:23:06.020
 them as a surveyor on another project.

00:23:06.020 --> 00:23:12.540
 I was just a little confused about the property acquisition, and the survey company, and...

00:23:12.540 --> 00:23:22.540
 - Right, for the property acquisition, we have at least 12 companies, and we sent this

00:23:22.540 --> 00:23:28.460
 out for a bid, and they came back as the better choice for the bid, and that's how we chose

00:23:28.460 --> 00:23:32.580
 half associates for the real acquisition property.

00:23:32.580 --> 00:23:37.060
 - So have we used them before in this service, or is this something new that they're doing?

00:23:37.060 --> 00:23:42.300
 - Half associates is an engineering firm, but they have multiple branches, or departments,

00:23:42.300 --> 00:23:43.300
 I guess I should say.

00:23:43.300 --> 00:23:49.660
 So they have an acquisitions department, a relocations department, or division, and survey

00:23:49.660 --> 00:23:50.660
 and engineering.

00:23:50.660 --> 00:23:52.860
 - Okay, so they're more than a surveying firm.

00:23:52.860 --> 00:23:53.860
 - Yes.

00:23:53.860 --> 00:23:58.700
 - But I was just surprised to see them in two relatively different categories in the

00:23:58.700 --> 00:24:03.380
 same consent agenda, and I was like, "I wanted to at least ask about that relationship and

00:24:03.380 --> 00:24:05.940
 capacity or capability."

00:24:05.940 --> 00:24:12.100
 - And really, the action you're asking from us is to give you the authority to negotiate

00:24:12.100 --> 00:24:15.340
 and use eminent domain, or make the recommendation to the council.

00:24:15.340 --> 00:24:16.340
 - Yes.

00:24:16.340 --> 00:24:17.340
 - Okay.

00:24:17.340 --> 00:24:18.340
 - That is correct.

00:24:18.340 --> 00:24:19.340
 - Okay.

00:24:19.340 --> 00:24:20.340
 - Go ahead.

00:24:20.340 --> 00:24:30.700
 - Could you bring up the picture of the take?

00:24:30.700 --> 00:24:34.900
 - Let me see if there are other, yeah, that's the best one, I think.

00:24:34.900 --> 00:24:44.500
 So there are going to be easements along the U-Haul side, and I'm sorry, I don't see a

00:24:44.500 --> 00:24:45.500
 better picture.

00:24:45.500 --> 00:24:46.500
 - A better picture.

00:24:46.500 --> 00:24:47.500
 - Yeah, that's why...

00:24:47.500 --> 00:24:49.900
 - But it's right along here.

00:24:49.900 --> 00:24:50.900
 - Okay.

00:24:50.900 --> 00:24:54.900
 - So how many feet into the property is it?

00:24:54.900 --> 00:24:56.180
 20?

00:24:56.180 --> 00:24:59.100
 - 20 feet?

00:24:59.100 --> 00:25:03.140
 - Yes, sir.

00:25:03.140 --> 00:25:04.700
 - And it's a subsurface easement.

00:25:04.700 --> 00:25:10.620
 - Good morning, Council, I'm Cole Tangersley, I'll be the project manager for the construction

00:25:10.620 --> 00:25:11.620
 portion of this.

00:25:11.620 --> 00:25:17.420
 Let me see here, what's the next page?

00:25:17.420 --> 00:25:21.460
 - So the easement's only going to be a 20-foot easement, and it's going to basically go to

00:25:21.460 --> 00:25:25.220
 about right where this line is right here, just past the concrete.

00:25:25.220 --> 00:25:28.700
 The only reason we're getting this easement is because initially, and then the rest of

00:25:28.700 --> 00:25:32.700
 the project, we're going to be operating inside of TXOT's driveway with a permit.

00:25:32.700 --> 00:25:37.900
 But because they're going to be rebuilding this bridge that goes over the train tracks

00:25:37.900 --> 00:25:42.540
 here, the riprap's going to go too far over, and we can't get our lines under it.

00:25:42.540 --> 00:25:45.580
 So we ended up having to just move out another 20 feet.

00:25:45.580 --> 00:25:53.740
 So it's just a strip right along, just past the right here, so then it goes down all the

00:25:53.740 --> 00:25:54.740
 way.

00:25:54.740 --> 00:25:55.740
 And we're just going to be moving this waterline back.

00:25:55.740 --> 00:25:59.460
 - So you're just moving the waterline back, and really the take is going to be on that

00:25:59.460 --> 00:26:04.680
 north side of the parking lot, so they end up losing some parking spots, is that what?

00:26:04.680 --> 00:26:08.320
 - They won't lose any parking spots, these are 50% easements, usually subsurface.

00:26:08.320 --> 00:26:11.580
 So as long as they don't put anything, it'll look the same for them.

00:26:11.580 --> 00:26:12.580
 - They don't put a structure up there.

00:26:12.580 --> 00:26:13.580
 - No structure, that's right.

00:26:13.580 --> 00:26:18.380
 So the parking lot won't change, and that's why you see the appraisals, the amounts usually

00:26:18.380 --> 00:26:19.380
 like a lower amount.

00:26:19.380 --> 00:26:23.500
 - Do you have that agreement, I mean obviously you haven't pulled the trigger on the deal,

00:26:23.500 --> 00:26:28.380
 you're trying to work it out so you don't have to go to condemnation, but do you have

00:26:28.380 --> 00:26:32.220
 an agreement with the property owner about, do you have an agreement with the property

00:26:32.220 --> 00:26:37.300
 owner about allowing them to put the parking lots, parking spaces back in there?

00:26:37.300 --> 00:26:42.020
 - The easement, the city's standard easement document allows for flat work.

00:26:42.020 --> 00:26:46.020
 It allows for paving, so they would continue to be able to use it as parking.

00:26:46.020 --> 00:26:51.100
 - Will TextDot's work go into that new easement as well?

00:26:51.100 --> 00:26:55.140
 - This will be outside of the new TextDot right of way.

00:26:55.140 --> 00:26:58.500
 That's why the easement is needed, it's being moved outside of the right of way.

00:26:58.500 --> 00:27:01.220
 - But they're not acquiring anymore as far as you know?

00:27:01.220 --> 00:27:04.500
 - They've already acquired, that's why the city is needing to relocate its utilities.

00:27:04.500 --> 00:27:05.980
 - So they're not acquiring anymore as far as you know?

00:27:05.980 --> 00:27:07.740
 - As far as I know, that's correct.

00:27:07.740 --> 00:27:08.740
 - Okay.

00:27:08.740 --> 00:27:17.180
 - Just related question, is this the only location we expect to have additional easement

00:27:17.180 --> 00:27:20.140
 procured outside of the TextDot right of way?

00:27:20.140 --> 00:27:21.140
 - That's correct.

00:27:21.140 --> 00:27:24.220
 - The other side, we have plenty of room.

00:27:24.220 --> 00:27:29.460
 This side here, if they didn't, if they weren't building the road up, we would have had room

00:27:29.460 --> 00:27:32.940
 as well, but when we started doing engineering, it just doesn't work.

00:27:32.940 --> 00:27:35.460
 We'll be under that, it just doesn't work.

00:27:35.460 --> 00:27:38.820
 So we have, unfortunately we had to squeeze out a little bit.

00:27:38.820 --> 00:27:44.500
 - Specifically for this creek with the changes to the bridge, so the rest of I-35E all the

00:27:44.500 --> 00:27:48.180
 way down through South Denton, is that finalized yet?

00:27:48.180 --> 00:27:50.820
 - This is a very small project.

00:27:50.820 --> 00:27:57.460
 It's only this side of the road here, most of those other projects you're discussing

00:27:57.460 --> 00:28:00.420
 sir are already in construction.

00:28:00.420 --> 00:28:06.060
 The only project is gonna start from this water line right here, we'll move back inside

00:28:06.060 --> 00:28:09.620
 of TextDot's easement and then just this water line right here are the only two pieces that

00:28:09.620 --> 00:28:10.620
 are affected.

00:28:10.620 --> 00:28:14.740
 So it's, and project's concerns is relatively small.

00:28:14.740 --> 00:28:17.620
 - Okay, and I understand this one is just a small area.

00:28:17.620 --> 00:28:21.900
 I guess I was trying to understand if we're going to see more of these in the coming year

00:28:21.900 --> 00:28:22.900
 or two.

00:28:22.900 --> 00:28:28.420
 - Staff has already taken the other items to council authorizing the acquisition.

00:28:28.420 --> 00:28:32.900
 So this is another one of those projects that's been in the works for a few years now.

00:28:32.900 --> 00:28:40.340
 So we've already started the acquisition relocation of utilities and as Cole mentioned, they've

00:28:40.340 --> 00:28:43.940
 already been in construction, many of them, most of them so.

00:28:43.940 --> 00:28:44.940
 - Thank you.

00:28:44.940 --> 00:28:45.940
 Okay, I'm good.

00:28:45.940 --> 00:28:46.940
 - You're good, okay.

00:28:46.940 --> 00:28:47.940
 No other questions?

00:28:47.940 --> 00:28:52.980
 All right, do we have a motion to approve item G?

00:28:52.980 --> 00:28:53.980
 - So moved.

00:28:53.980 --> 00:28:56.540
 - Billy moves, do we have a second?

00:28:56.540 --> 00:28:57.540
 Lee seconds.

00:28:57.540 --> 00:28:58.540
 - All in favor say aye.

00:28:58.540 --> 00:28:59.540
 - Aye.

00:28:59.540 --> 00:29:00.540
 - Opposed?

00:29:00.540 --> 00:29:01.540
 Okay.

00:29:01.540 --> 00:29:07.460
 Items for individual consideration.

00:29:07.460 --> 00:29:10.080
 Consider approval of the January 8th, 2024 minutes.

00:29:10.080 --> 00:29:13.260
 Were there any changes or corrections?

00:29:13.260 --> 00:29:14.580
 I hope not, I signed them.

00:29:14.580 --> 00:29:16.180
 Do we have a motion to approve?

00:29:16.180 --> 00:29:21.220
 Thomas moved, Lee second, all in favor say aye.

00:29:21.220 --> 00:29:22.220
 - Aye.

00:29:22.220 --> 00:29:23.220
 - Aye.

00:29:23.220 --> 00:29:28.540
 - Do we have approval of the revised public utilities board meeting schedule of 2024?

00:29:28.540 --> 00:29:31.340
 Do we have a motion to approve the new calendar?

00:29:31.340 --> 00:29:33.340
 - So moved.

00:29:33.340 --> 00:29:36.940
 - Billy moves, Lee seconds, how's that?

00:29:36.940 --> 00:29:38.540
 All in favor say aye.

00:29:38.540 --> 00:29:39.540
 - Aye.

00:29:39.540 --> 00:29:41.540
 - Okay, management reports.

00:29:41.540 --> 00:29:47.180
 - Madam Chair, members of the PAB, just really quick on the calendars, I wanna make sure

00:29:47.180 --> 00:29:50.660
 that you noted that November 18th was a date that changed.

00:29:50.660 --> 00:29:56.460
 I tried to coax Kim into doing a presentation, she refused, so thank you for that.

00:29:56.460 --> 00:30:01.840
 We caught that after the fact and so nobody wanted to meet on veteran's day, so we wouldn't

00:30:01.840 --> 00:30:03.320
 be here.

00:30:03.320 --> 00:30:09.580
 So on new business action items, the only item that we have left here is related to

00:30:09.580 --> 00:30:14.860
 the EV vehicles, we'll be bringing back, we asked for a year for that, we'll be working

00:30:14.860 --> 00:30:17.660
 with Fleet to get that information to you.

00:30:17.660 --> 00:30:24.740
 And then future agenda items, we only have the one item on here, which we already did,

00:30:24.740 --> 00:30:29.300
 we are waiting for the budget department to complete their calendar and then we'll populate

00:30:29.300 --> 00:30:34.960
 that here, but again, as you know, that will be heavy into the budget here before too long,

00:30:34.960 --> 00:30:40.380
 so we'll get those dates to you, that way you can mark your personal calendars as well.

00:30:40.380 --> 00:30:47.100
 With that, that completes the management update, unless you have any questions for me.

00:30:47.100 --> 00:30:54.340
 I have one, have we had any concerns with supply for our power grid during the recent

00:30:54.340 --> 00:30:57.540
 cold snap or are we doing good?

00:30:57.540 --> 00:31:02.660
 Well, lots of concerns, that's for sure.

00:31:02.660 --> 00:31:08.380
 I think that RCOT has been able to keep the supply, you know, mean the demand, we did

00:31:08.380 --> 00:31:14.620
 have a few closed days there a couple of weeks ago, but I think generally speaking, I think

00:31:14.620 --> 00:31:15.620
 we've fared pretty well.

00:31:15.620 --> 00:31:22.340
 It hasn't been as cold as other years, and so we're hoping that that will continue, but

00:31:22.340 --> 00:31:28.500
 certainly a concern that we deal with every single day in 15-minute increments, just so

00:31:28.500 --> 00:31:34.620
 you're aware of, so, yeah.

00:31:34.620 --> 00:31:35.620
 Any other questions?

00:31:35.620 --> 00:31:40.580
 Okay, on concluding items, does any board member wish to have something put on a future

00:31:40.580 --> 00:31:43.580
 agenda or say something to the public?

00:31:43.580 --> 00:31:45.780
 I see none.

00:31:45.780 --> 00:31:47.900
 Let's go into the work session.

00:31:47.900 --> 00:31:58.620
 Receive a report, hold a discussion, and give staff direction -- oh, and it cut it off.

00:31:58.620 --> 00:32:06.140
 Oh, on the dead-end criteria's manual, thank you.

00:32:06.140 --> 00:32:07.580
 Good morning, everybody.

00:32:07.580 --> 00:32:12.260
 My name is Brett Bourgeois, I am the deputy city engineer here at Denton, and I am here

00:32:12.260 --> 00:32:18.060
 to present the proposed updates to our criteria manuals for this year.

00:32:18.060 --> 00:32:22.540
 So a little bit overview of our agenda, we're going to have a -- kind of discuss what our

00:32:22.540 --> 00:32:26.260
 public outreach plan has been for this year, go through a little bit of background on what

00:32:26.260 --> 00:32:32.540
 the criteria manuals are, talk about the high-level changes that we're proposing, and some next

00:32:32.540 --> 00:32:35.780
 steps for the process going forward here.

00:32:35.780 --> 00:32:39.620
 I have in attendance multiple technical experts in different departments across the city that

00:32:39.620 --> 00:32:45.660
 are able to answer any specific questions you may have that I can't answer.

00:32:45.660 --> 00:32:49.940
 So our public utility or our public outreach plan this year has been started in September.

00:32:49.940 --> 00:32:55.140
 We all developed our town hall, brought all developers into the Development Services Center,

00:32:55.140 --> 00:32:59.020
 presented a lot of the high-level overview or high-level changes that we're proposing,

00:32:59.020 --> 00:33:05.660
 discussed the process that we're going through, and opened them up for feedback from the community.

00:33:05.660 --> 00:33:10.300
 We published the criteria manuals online in November once we had a draft that had been

00:33:10.300 --> 00:33:14.780
 reviewed internally enough that we felt was confident to be published online to receive

00:33:14.780 --> 00:33:16.460
 outside comments.

00:33:16.460 --> 00:33:20.380
 We then presented to the Texas Society of Professional Engineers that represents the

00:33:20.380 --> 00:33:24.980
 Denton district, Denton area, so we got all the engineering firms in, presented the changes

00:33:24.980 --> 00:33:25.980
 to them as well.

00:33:25.980 --> 00:33:31.740
 We went to plan the zoning commission a few weeks ago on the 10th, and we're here today.

00:33:31.740 --> 00:33:37.220
 We plan to go to the city council on February 20th for a work session and then a public

00:33:37.220 --> 00:33:42.660
 hearing with an effective date on March 1st.

00:33:42.660 --> 00:33:44.480
 So a little bit of background on the criteria manuals.

00:33:44.480 --> 00:33:47.900
 This was a pretty extensive update that we did this year.

00:33:47.900 --> 00:33:52.660
 Previously we've had about four different criteria manuals.

00:33:52.660 --> 00:33:57.220
 We added a fifth one this year with our street lights, so we had separate documents.

00:33:57.220 --> 00:34:02.260
 We decided to roll those all into one document with different sections to cover different

00:34:02.260 --> 00:34:07.620
 areas of the criteria manual, and that mirrors the DDC.

00:34:07.620 --> 00:34:10.580
 It's one document that we have to update, one document to bring forward instead of five

00:34:10.580 --> 00:34:13.460
 different documents we bring forward.

00:34:13.460 --> 00:34:17.900
 What we've done in the past for our criteria manual updates is that we had the representatives

00:34:17.900 --> 00:34:21.500
 of all city departments get together, we walked through every document, made sure that everybody

00:34:21.500 --> 00:34:23.300
 was on board with it.

00:34:23.300 --> 00:34:28.660
 That process worked pretty well, but it was very inefficient in terms of time of staff.

00:34:28.660 --> 00:34:30.620
 And so this year we did a little bit different process.

00:34:30.620 --> 00:34:35.980
 We identified key staff members, technical leads in every department, let them make their

00:34:35.980 --> 00:34:40.180
 proposed changes, their proposed updates, kind of tackled what we knew we needed to

00:34:40.180 --> 00:34:41.180
 change.

00:34:41.180 --> 00:34:45.660
 And then once we had a document already into like a preliminary draft, then we brought

00:34:45.660 --> 00:34:50.440
 all the city departments together, showed them what we'd done and say, "Hey, now provide

00:34:50.440 --> 00:34:51.440
 us comments."

00:34:51.440 --> 00:34:56.060
 We made it more efficient to have people comment on something instead of asking them to create

00:34:56.060 --> 00:34:57.060
 something.

00:34:57.060 --> 00:35:00.980
 So that was a little bit different process, and it seemed to work better because it was

00:35:00.980 --> 00:35:03.300
 just quicker in terms of the time.

00:35:03.300 --> 00:35:08.460
 And then once we had all those changes made in September, we sent it out for internal

00:35:08.460 --> 00:35:13.980
 review from September and October and made further internal adjustments before we went

00:35:13.980 --> 00:35:17.220
 out to post it online for public comment.

00:35:17.220 --> 00:35:21.800
 We've done it online, we've posted the public hearing notice on the Denton Record Chronicle,

00:35:21.800 --> 00:35:27.300
 and now we're presenting all the different boards and commissions and city council.

00:35:27.300 --> 00:35:31.680
 So a little bit of history of the different documents the city has.

00:35:31.680 --> 00:35:36.740
 We have the Denton Development Code, which sets the policies and the procedures of how

00:35:36.740 --> 00:35:39.900
 land uses and how to develop within the city of Denton.

00:35:39.900 --> 00:35:43.540
 The next level down, we have the criteria manuals, which provide the technical information

00:35:43.540 --> 00:35:49.180
 and the design requirements to design, and the technical direction for projects in the

00:35:49.180 --> 00:35:50.180
 city of Denton.

00:35:50.180 --> 00:35:55.660
 And then we have the standard specifications and the standard details, which explain, "Okay,

00:35:55.660 --> 00:35:59.300
 now that you have it designed, this is the materials you have to use.

00:35:59.300 --> 00:36:01.340
 This is how you have to, you know, place the backfill.

00:36:01.340 --> 00:36:03.780
 This is how you have to compact the roadway surface."

00:36:03.780 --> 00:36:07.900
 And then the drawings show what the connections and how all those different templates are

00:36:07.900 --> 00:36:08.900
 supposed to look like.

00:36:08.900 --> 00:36:13.740
 And this is another kind of a show in the hierarchy of the different documents within

00:36:13.740 --> 00:36:14.740
 the city.

00:36:14.740 --> 00:36:19.940
 Development Code and everything references down to the lowest level during construction.

00:36:19.940 --> 00:36:22.980
 So a little bit high level of some of the changes.

00:36:22.980 --> 00:36:27.540
 For solid waste this year, we received -- they had a pretty extensive rewrite of their criteria

00:36:27.540 --> 00:36:28.940
 manual a couple years ago.

00:36:28.940 --> 00:36:32.580
 They received some comments on one of the tables was a little bit difficult to read

00:36:32.580 --> 00:36:36.040
 and difficult to follow in terms of the enclosure requirements.

00:36:36.040 --> 00:36:41.060
 So they received that feedback, made those changes, improved the table going forward.

00:36:41.060 --> 00:36:46.580
 We've also provided some information on the routing of solid waste vehicles.

00:36:46.580 --> 00:36:49.140
 The truck routing was discussed in the transportation criteria.

00:36:49.140 --> 00:36:53.540
 It was not discussed in the solid waste criteria, so a lot of times it was missed.

00:36:53.540 --> 00:36:55.900
 Require a 30-foot turn radius for the new trucks.

00:36:55.900 --> 00:37:00.340
 Need a 50-foot clear space in front of the containers to allow the trucks to back in.

00:37:00.340 --> 00:37:02.620
 You get the equipment and pull out.

00:37:02.620 --> 00:37:06.580
 We also put in some requirements saying that you cannot park cars or place things in the

00:37:06.580 --> 00:37:07.640
 swing gates.

00:37:07.640 --> 00:37:12.380
 So yes, they had a clear space, but you can't open the gates because you had vehicles parked

00:37:12.380 --> 00:37:13.500
 directly against the container.

00:37:13.500 --> 00:37:18.460
 So we had to explicitly say you can't park here now.

00:37:18.460 --> 00:37:22.100
 For the stormwater one, this is the one that we're kind of anticipating a little bit more

00:37:22.100 --> 00:37:27.660
 of pushback from the development community is this first bullet point here, is that we

00:37:27.660 --> 00:37:29.180
 are recommending this year.

00:37:29.180 --> 00:37:33.660
 It's not a requirement and this puts us more in alignment with the current regulations

00:37:33.660 --> 00:37:35.540
 within ice swim for the Metroplex.

00:37:35.540 --> 00:37:42.060
 We're recommending that all stormwater runoff is treated to an 80 percent, 80 percent of

00:37:42.060 --> 00:37:46.500
 the total suspended solids are captured and treated out of the stormwater runoff.

00:37:46.500 --> 00:37:53.260
 We've been using that in the detention pond requirement, but it doesn't function that

00:37:53.260 --> 00:37:54.260
 way.

00:37:54.260 --> 00:37:58.120
 So we've been actually over-designing, over-sizing our detention ponds within the city.

00:37:58.120 --> 00:38:03.140
 And this is a better way of actually enforcing the requirements of water quality.

00:38:03.140 --> 00:38:04.640
 We've discussed it internally.

00:38:04.640 --> 00:38:09.140
 We decided to do kind of a soft rollout, make it a recommendation this year, kind of get

00:38:09.140 --> 00:38:13.060
 people used to this idea, then make it a requirement going forward.

00:38:13.060 --> 00:38:17.820
 This is a two-part process or two-fold reasons for that because ice swim already discusses

00:38:17.820 --> 00:38:20.820
 this and that we need to be doing, we should be doing this.

00:38:20.820 --> 00:38:28.060
 They provide 28 different pre-designed mitigation solutions to actually treat this as the total

00:38:28.060 --> 00:38:33.340
 suspended solids, and EPA is going to do an update where they're going to make this requirement

00:38:33.340 --> 00:38:34.340
 going forward also.

00:38:34.340 --> 00:38:38.460
 So in order for us to be in compliance with the EPA and our MS4 permit, we're going to

00:38:38.460 --> 00:38:40.540
 be needing to treat water quality.

00:38:40.540 --> 00:38:41.540
 Yes.

00:38:41.540 --> 00:38:50.620
 I have a question that may be outside your scope, but what kind of processes are they

00:38:50.620 --> 00:38:55.740
 or are you looking towards to treat stormwater runoff?

00:38:55.740 --> 00:39:03.420
 So like I said, ice swim has about 28 different options, bioswales, filtration systems, you

00:39:03.420 --> 00:39:08.100
 know, cartridge filter systems, something like that that will treat not just the volume

00:39:08.100 --> 00:39:11.980
 of water, but actually take a lot of that sediment out of the water before it goes into

00:39:11.980 --> 00:39:13.860
 the stormwater system.

00:39:13.860 --> 00:39:18.020
 So like if you have like a grass area or like a drainage swale that allows the water to

00:39:18.020 --> 00:39:25.260
 infiltrate into it, that material collects the solids or the silt or the clay and gets

00:39:25.260 --> 00:39:27.100
 cleaner water out into the system.

00:39:27.100 --> 00:39:29.060
 So who owns the stormwater facilities?

00:39:29.060 --> 00:39:31.180
 Doesn't the city own them?

00:39:31.180 --> 00:39:35.340
 That goes into our next bullet point.

00:39:35.340 --> 00:39:42.060
 So currently a lot of the stormwater facilities, we have some public and we have some private.

00:39:42.060 --> 00:39:47.100
 We don't have a good inventory of who owns what, and so we were actually putting in here

00:39:47.100 --> 00:39:51.380
 a stormwater maintenance agreement where when a private development or private facility

00:39:51.380 --> 00:39:56.580
 comes online, they sign an agreement with the city saying we own it, it's a type of

00:39:56.580 --> 00:40:02.460
 this property, here's how we operate and maintain it, and it's a requirement for them to operate

00:40:02.460 --> 00:40:04.780
 and maintain it where we can request records of it.

00:40:04.780 --> 00:40:08.820
 If they're not operating and maintaining it appropriately, the city can come in and operate

00:40:08.820 --> 00:40:12.660
 and maintain it, and then we're working on a mechanism to charge back to the property

00:40:12.660 --> 00:40:15.700
 owners that we've had to maintain this for them.

00:40:15.700 --> 00:40:22.060
 So this is being done in Fort Worth and other cities within the Metroplex.

00:40:22.060 --> 00:40:28.820
 We use Fort Worth as a go-by, as in a good example, so we built it off of that, but that's

00:40:28.820 --> 00:40:30.340
 coming forward.

00:40:30.340 --> 00:40:36.500
 So what would be an example of a development here in Denton that they'd have their own

00:40:36.500 --> 00:40:38.940
 private stormwater maintenance facilities?

00:40:38.940 --> 00:40:43.500
 So a lot of detention ponds in the city of Denton are owned by HOAs, and HOAs don't know

00:40:43.500 --> 00:40:47.580
 they own them, and so they're not properly maintaining them, so they have a lot of vegetation

00:40:47.580 --> 00:40:52.700
 growth, they're getting infiltrated with sediment, they have debris in them, so when storm events

00:40:52.700 --> 00:40:58.620
 happen, those detention ponds don't function and flood, create habitat for mosquitoes,

00:40:58.620 --> 00:41:03.180
 things like that where they need to be maintaining those, and there's no mechanism for us to

00:41:03.180 --> 00:41:05.120
 make them maintain them.

00:41:05.120 --> 00:41:10.260
 We don't have right of entry a lot of times to access them ourselves, we have to do record

00:41:10.260 --> 00:41:14.980
 research and what happens is that when a flood event happens, we get calls of city manager's

00:41:14.980 --> 00:41:20.020
 office saying, "We're flooding, go fix it," but we don't know it's not the city's, but

00:41:20.020 --> 00:41:23.340
 we go out and we fix it anyways, because that's what our obligation is.

00:41:23.340 --> 00:41:27.140
 So we need to figure out, we need to create a process where we can say, "Hey, we came

00:41:27.140 --> 00:41:31.100
 and fixed this for you guys in an event, we need you guys to help reverse the cost of

00:41:31.100 --> 00:41:34.140
 the city that we've had to expend to maintain these structures for you."

00:41:34.140 --> 00:41:44.020
 How are you going to monitor the stormwater runoff solids?

00:41:44.020 --> 00:41:46.140
 It's done through the design process.

00:41:46.140 --> 00:41:51.700
 So when they do the design calculations, it shows that what the percentage of the areas

00:41:51.700 --> 00:41:55.700
 that are straining, as long as you put these mitigation measures in, you can calculate

00:41:55.700 --> 00:41:59.820
 the runoff is, and then as long as we make sure that they're in construction that we

00:41:59.820 --> 00:42:04.420
 need to do, we're going to be able to monitor that.

00:42:04.420 --> 00:42:08.060
 I actually have an expert here from our watershed group.

00:42:08.060 --> 00:42:12.300
 Christy Upton will be able to answer some of those questions.

00:42:12.300 --> 00:42:14.180
 Christy Upton, Environmental Services.

00:42:14.180 --> 00:42:21.340
 I'm the Environmental Compliance Coordinator and monitoring for stormwater runoff.

00:42:21.340 --> 00:42:31.660
 So as Brett alluded to, the design process is the modeling or the idea of what this structure,

00:42:31.660 --> 00:42:36.380
 how it will function and how much pollutant will be removed.

00:42:36.380 --> 00:42:47.100
 The design is for sediment removal with the understanding, as the ice swim manual also

00:42:47.100 --> 00:42:51.220
 discusses, along with sediment removal.

00:42:51.220 --> 00:42:55.420
 Many of those pollutants of concern are also captured.

00:42:55.420 --> 00:43:01.980
 So those designs are meant to capture other pollutants in addition to the sediment.

00:43:01.980 --> 00:43:07.140
 So you're not really monitoring, you're doing that in the design phase.

00:43:07.140 --> 00:43:12.340
 You're theoretically stopping the sediment runoff through the design phase.

00:43:12.340 --> 00:43:15.180
 Pre-construction, yes.

00:43:15.180 --> 00:43:19.500
 Post-construction, there's two monitoring tools.

00:43:19.500 --> 00:43:25.720
 The first is to monitor for the function of the structure, which is why the maintenance

00:43:25.720 --> 00:43:34.340
 agreements are necessary to put the onus on the property owners to monitor for the maintenance

00:43:34.340 --> 00:43:36.540
 of those structures.

00:43:36.540 --> 00:43:47.420
 But secondly, our stormwater team, the watershed protection group, they do have a monthly stormwater

00:43:47.420 --> 00:43:55.440
 monitoring program, so there's monitoring sites across the city of Denton and they collect

00:43:55.440 --> 00:43:59.380
 samples, they've been collecting samples for over 20 years.

00:43:59.380 --> 00:44:07.100
 So we have trend data, we have knowledge about the quality of the stormwater coming off of

00:44:07.100 --> 00:44:12.900
 our land and we continue to monitor for concerns.

00:44:12.900 --> 00:44:15.220
 Is most of this complaint driven?

00:44:15.220 --> 00:44:22.380
 No, we have specific sites across the city that we have been collecting for over 20 years.

00:44:22.380 --> 00:44:23.380
 So we know those trends.

00:44:23.380 --> 00:44:29.300
 But are those including the HOA run or the citizen-owned drainage systems as well?

00:44:29.300 --> 00:44:30.300
 Correct.

00:44:30.300 --> 00:44:39.740
 So these monitoring sites were chosen for access, for points of collection, so you'll

00:44:39.740 --> 00:44:42.100
 have multiple streams coming together.

00:44:42.100 --> 00:44:50.460
 So while it's a great tool for us to know the quality of what's coming off of our land,

00:44:50.460 --> 00:44:57.700
 it's not a direct measurement of a specific facility and how well that specific facility

00:44:57.700 --> 00:44:58.860
 is doing.

00:44:58.860 --> 00:45:03.900
 But if they see something that's way off, it also can trigger for --

00:45:03.900 --> 00:45:06.700
 And then you start looking upstream at that point, yeah.

00:45:06.700 --> 00:45:07.700
 Correct.

00:45:07.700 --> 00:45:08.700
 All right.

00:45:08.700 --> 00:45:09.700
 Thank you.

00:45:09.700 --> 00:45:10.700
 You're welcome.

00:45:10.700 --> 00:45:15.860
 Before you go, I have a question, it may not be in your bailiwick, but so we're collecting

00:45:15.860 --> 00:45:21.460
 and stopping all this sediment from getting into the runoff, where does the sludge go?

00:45:21.460 --> 00:45:23.980
 Good question.

00:45:23.980 --> 00:45:28.340
 There's disposal rules on that.

00:45:28.340 --> 00:45:38.460
 Most of it can go into your general landfill unless there was a reason for concern.

00:45:38.460 --> 00:45:43.820
 But I think, for the most part, it's landfill.

00:45:43.820 --> 00:45:44.820
 Thank you.

00:45:44.820 --> 00:45:45.820
 All right.

00:45:45.820 --> 00:45:55.460
 And one of the other big changes that we're looking at this year is that when a project

00:45:55.460 --> 00:45:59.740
 develops a site, the site already naturally grades to different outfall points within

00:45:59.740 --> 00:46:01.080
 the property.

00:46:01.080 --> 00:46:05.860
 And so when a developer comes in and wants to come in and regrade the site, if they're

00:46:05.860 --> 00:46:10.420
 going to divert water, say, from outfalling from the west side of the site to the east

00:46:10.420 --> 00:46:14.100
 side of the site, require some additional diversion information and calculations to

00:46:14.100 --> 00:46:19.140
 make sure that we're not over flooding the flood control structures or the storm drain

00:46:19.140 --> 00:46:20.980
 system on that east side of the property.

00:46:20.980 --> 00:46:24.140
 We want to make sure that -- because it's already designed to account for the way the

00:46:24.140 --> 00:46:28.380
 flows go, so for changing it, we need to make sure that we're not causing any adverse impacts

00:46:28.380 --> 00:46:30.140
 in that direction.

00:46:30.140 --> 00:46:34.540
 And also, we actually added discussion as to what is considered an adverse impact or a

00:46:34.540 --> 00:46:35.660
 downstream impact.

00:46:35.660 --> 00:46:38.340
 And so it was never clearly defined.

00:46:38.340 --> 00:46:43.660
 It says you can't cause adverse impacts downstream or adverse impacts on neighboring properties.

00:46:43.660 --> 00:46:45.460
 It wasn't defined.

00:46:45.460 --> 00:46:48.860
 That's a, you know, subjective term is what is adverse impacts.

00:46:48.860 --> 00:46:57.500
 We actually had to define you cannot raise the flood level on a neighboring property.

00:46:57.500 --> 00:47:02.540
 For the transportation criteria manual this year, we were shorthanded on staff for a transportation

00:47:02.540 --> 00:47:03.540
 engineer.

00:47:03.540 --> 00:47:04.540
 We actually did hire one.

00:47:04.540 --> 00:47:07.780
 We have a new transportation services group, so they are going to be making more technical

00:47:07.780 --> 00:47:09.340
 updates this year.

00:47:09.340 --> 00:47:13.580
 The big change that we did is that we kept a lot of the technical the same, but we restructured

00:47:13.580 --> 00:47:15.300
 the entire document.

00:47:15.300 --> 00:47:19.420
 So before this document, I referred to it as kind of a Frankenstein document where everything

00:47:19.420 --> 00:47:22.940
 was just added to the bottom if we needed something, was added to the bottom.

00:47:22.940 --> 00:47:26.780
 And so this year, we reorganized it to make it flow coherently.

00:47:26.780 --> 00:47:30.260
 When someone's designing or looking at it, it all makes sense in the order that you read

00:47:30.260 --> 00:47:32.740
 it and you apply the criteria.

00:47:32.740 --> 00:47:38.540
 Given the technical changes that we did make, we were actually made aware by a developer,

00:47:38.540 --> 00:47:42.540
 a consultant engineer, that our profile grades did not make sense.

00:47:42.540 --> 00:47:47.660
 So our roads are crowned, and then you transition up to the driveway up to the pad.

00:47:47.660 --> 00:47:52.580
 Well, that transition from the crowned roadway to the driveway approach was not mathematically

00:47:52.580 --> 00:47:55.560
 possible to meet and have a sidewalk, et cetera, on it.

00:47:55.560 --> 00:48:00.900
 So we had to go back and reevaluate that and adjust that transition and fit in our technical

00:48:00.900 --> 00:48:03.460
 documents.

00:48:03.460 --> 00:48:07.500
 We've also added a Q&A analysis for gate entrances and drive-throughs to make sure that we're

00:48:07.500 --> 00:48:11.980
 not stacking vehicles back into traffic or into travel lanes.

00:48:11.980 --> 00:48:17.980
 We added, for the turn lane warrants, some factors to consider with its vehicles versus

00:48:17.980 --> 00:48:23.660
 trucks versus the crash history versus the history of the intersection, how it's functioning.

00:48:23.660 --> 00:48:26.620
 We had to outline all that because we were getting some pushback from the development

00:48:26.620 --> 00:48:30.700
 community as to is the need for a turn lane warranted or not.

00:48:30.700 --> 00:48:36.560
 And then we also added guidance on how to measure the distance from driveways to intersections.

00:48:36.560 --> 00:48:41.460
 That was one that's engineering convention is different on this one.

00:48:41.460 --> 00:48:44.900
 You measure from the center intersection to the driveway, from the back of the curb to

00:48:44.900 --> 00:48:48.180
 the driveway, from the right-of-way line to the driveway.

00:48:48.180 --> 00:48:51.800
 And so we discussed internally, and the best solution we came up with was from the back

00:48:51.800 --> 00:48:53.700
 of the curb.

00:48:53.700 --> 00:48:57.620
 Because if you're measuring from the center of the intersection, 50 feet to the driveway,

00:48:57.620 --> 00:49:01.180
 what if you have an intersection that's got four lanes and a turn lane on it?

00:49:01.180 --> 00:49:05.460
 Well, that 50 feet all of a sudden is now five feet at the back of the curb.

00:49:05.460 --> 00:49:08.100
 If you measure from the right-of-way line, when you go out to the field, you don't know

00:49:08.100 --> 00:49:09.380
 where the right-of-way line is.

00:49:09.380 --> 00:49:11.760
 You might have an easement, you might have utilities.

00:49:11.760 --> 00:49:17.280
 So back of the curb is an actual physical device or barrier that you can measure from

00:49:17.280 --> 00:49:19.380
 to the nearest driveway.

00:49:19.380 --> 00:49:23.460
 So that's what the direction we decided to go with.

00:49:23.460 --> 00:49:30.660
 For the water/wastewater updates, we prohibit the use of installing manholes, grates, et

00:49:30.660 --> 00:49:34.820
 cetera, in sidewalks, ramps, and driveways.

00:49:34.820 --> 00:49:39.500
 The reason that is that they're not ADA-approved devices or surfaces, and if you have to service

00:49:39.500 --> 00:49:41.580
 those manholes, you have to open them up.

00:49:41.580 --> 00:49:44.900
 Now you're blocking the sidewalk, you're blocking the driveway, you're taking the curb ramp

00:49:44.900 --> 00:49:45.900
 out of service.

00:49:45.900 --> 00:49:50.260
 So we need to have those off of those facilities so we can access them and not obstruct the

00:49:50.260 --> 00:49:53.880
 flow of people or of traffic or people.

00:49:53.880 --> 00:49:57.620
 We provided some additional guidance on the sizing of water meters.

00:49:57.620 --> 00:50:02.220
 Our water department had some confusion or concern with developers not knowing what size

00:50:02.220 --> 00:50:08.180
 meters to order, so we clarified that table and adjusted to make sure it's more clear.

00:50:08.180 --> 00:50:13.420
 We wanted a five-foot minimum separation from our sewer manholes and any other utility line,

00:50:13.420 --> 00:50:15.620
 so that way if we ever need to service the manhole, we can.

00:50:15.620 --> 00:50:20.220
 We don't have to relocate the utility that's adjacent to it to access the manhole and serve

00:50:20.220 --> 00:50:24.540
 us that manhole if we need to tap into it or repair it for any reason.

00:50:24.540 --> 00:50:28.580
 And then we also asked our lift stations to be designed to 100-year flood protection instead

00:50:28.580 --> 00:50:31.420
 of a 25-year flood protection.

00:50:31.420 --> 00:50:33.660
 Lift stations are considered critical infrastructure.

00:50:33.660 --> 00:50:37.740
 If they go down during the flood event, we have a serious issue.

00:50:37.740 --> 00:50:44.100
 Part of our FEMA community rating system is that we recommended that all critical infrastructures

00:50:44.100 --> 00:50:48.620
 be protected against 100-year flood, so this is putting us in compliance with the recommendations

00:50:48.620 --> 00:50:57.140
 from FEMA saying that we want to protect our city and prevent the flood risk.

00:50:57.140 --> 00:51:01.260
 So for the street light design criteria, this was actually adopted in, I want to say, late

00:51:01.260 --> 00:51:02.260
 October.

00:51:02.260 --> 00:51:03.940
 It was a new criteria manual.

00:51:03.940 --> 00:51:04.940
 We didn't make any changes.

00:51:04.940 --> 00:51:09.660
 We made, I think, very slight changes, just some wording changes to it, but the big thing

00:51:09.660 --> 00:51:15.320
 is that we just added it to this document, so that way it's all cohesive into one document.

00:51:15.320 --> 00:51:20.200
 One of the highlights of it is that we require lighting studies done on all streets except

00:51:20.200 --> 00:51:24.700
 for local residential roadways with a 30-mile-per-hour or less speed limit.

00:51:24.700 --> 00:51:29.620
 We require lighting to be spaced every 30 feet or over 250 feet for those residential

00:51:29.620 --> 00:51:35.420
 roads, and that we also put lighting requirements for intersections, cul-de-sacs, railroad crossings,

00:51:35.420 --> 00:51:36.420
 et cetera.

00:51:36.420 --> 00:51:41.980
 And the manual also outlines what are approved lumineers, hardware, poles, provides a list

00:51:41.980 --> 00:51:42.980
 of those.

00:51:42.980 --> 00:51:43.980
 That's what staff keeps on hand.

00:51:43.980 --> 00:51:47.620
 That's what staff knows how to operate and maintain, so we have all that listed out within

00:51:47.620 --> 00:51:52.900
 the criteria manual.

00:51:52.900 --> 00:51:58.580
 So for the -- the last thing that we added was an official design deviation section to

00:51:58.580 --> 00:52:00.620
 the criteria manual.

00:52:00.620 --> 00:52:06.380
 There's always been a variance procedure or a deviation procedure from the criteria manual.

00:52:06.380 --> 00:52:09.500
 It's been informal, it's been kind of administrative.

00:52:09.500 --> 00:52:14.100
 This outlines the steps, the requirements to -- if a designer or developer is unable

00:52:14.100 --> 00:52:19.900
 to meet the criteria within the document, a process to change the design or do different

00:52:19.900 --> 00:52:26.300
 criteria, provide a document in there, a form for them to fill out, and justification for

00:52:26.300 --> 00:52:27.300
 it.

00:52:27.300 --> 00:52:31.860
 It needs to be demonstrated on the hardship of the site, physical characteristics, something

00:52:31.860 --> 00:52:35.860
 that they -- that they don't have a control over cannot be a deviation because something

00:52:35.860 --> 00:52:40.220
 is expensive or hard, it's -- this is what the city needs to protect its infrastructure

00:52:40.220 --> 00:52:41.340
 and for the residents.

00:52:41.340 --> 00:52:47.700
 It cannot be a life safety issue that we want to get around, so we have a criteria for that.

00:52:47.700 --> 00:52:52.740
 And then those deviations go to the technical experts in the different fields to review,

00:52:52.740 --> 00:52:57.020
 evaluate, and make a recommendation if they need to be -- if they approve it or they disagree

00:52:57.020 --> 00:52:58.620
 with that deviation.

00:52:58.620 --> 00:53:02.140
 And then if they do disagree with it, it gives some language saying, okay, well, you can

00:53:02.140 --> 00:53:06.980
 resubmit additional information, you can have a meeting to kind of explain the case and

00:53:06.980 --> 00:53:14.300
 kind of go through the process of evaluating that further.

00:53:14.300 --> 00:53:19.500
 So next steps, after today, we plan to go to city council for a work session at a public

00:53:19.500 --> 00:53:25.060
 hearing and a proposed adoption on February 20th and with an effective date on March 1st.

00:53:25.060 --> 00:53:30.100
 And again, kind of the overall public outreach plan that we've gone through.

00:53:30.100 --> 00:53:34.460
 And if you have any questions, myself and all of our technical experts are here to answer

00:53:34.460 --> 00:53:35.460
 them.

00:53:35.460 --> 00:53:36.460
 >> Okay.

00:53:36.460 --> 00:53:37.460
 Questions?

00:53:37.460 --> 00:53:38.460
 >> I have --

00:53:38.460 --> 00:53:39.460
 >> Let's do a ride back.

00:53:39.460 --> 00:53:40.460
 I'm just so --

00:53:40.460 --> 00:53:41.460
 >> Sorry.

00:53:41.460 --> 00:53:42.460
 [laughter]

00:53:42.460 --> 00:53:52.580
 >> My first question is, you had a meeting with area engineering firms, personnel.

00:53:52.580 --> 00:53:57.540
 Did you receive significant feedback from the engineering community during the public

00:53:57.540 --> 00:53:59.900
 review comments?

00:53:59.900 --> 00:54:07.040
 >> We actually posted a form online, a comment response form so we can receive comments.

00:54:07.040 --> 00:54:11.780
 We have received a few, I don't remember exactly how many, a lot of -- excuse me, a lot of

00:54:11.780 --> 00:54:17.660
 the comments that we received is actually from internal staff from what they've seen.

00:54:17.660 --> 00:54:21.980
 It's a combination of what do we see in terms of the design variances or deviations that

00:54:21.980 --> 00:54:27.420
 we need to address receiving frequency of these ones or the comments that the staff

00:54:27.420 --> 00:54:31.980
 receives from developers that they're saying, "Oh, we're having a hard time meeting this.

00:54:31.980 --> 00:54:32.980
 This is a challenge.

00:54:32.980 --> 00:54:34.980
 This is not what the industry standard is."

00:54:34.980 --> 00:54:37.660
 So a lot of the comments come internally.

00:54:37.660 --> 00:54:42.500
 We have received a few from external, and we do our best to address those.

00:54:42.500 --> 00:54:48.980
 >> Well, I'm disappointed in my engineering brethren in that case, because it seems to

00:54:48.980 --> 00:54:55.780
 me that although all this standardization and confirmation, you know, conforming with other

00:54:55.780 --> 00:55:01.180
 upcoming standards is probably prudent, it seems to me we're adding a lot of cost to

00:55:01.180 --> 00:55:05.900
 development and those costs are going to affect the private sector, but they're also going

00:55:05.900 --> 00:55:08.260
 to affect future city projects.

00:55:08.260 --> 00:55:16.740
 Has there been any kind of cost trade-off risk assessment of these changes?

00:55:16.740 --> 00:55:21.460
 >> There has been some of the feedback we've received is that we've done a lot of updates

00:55:21.460 --> 00:55:27.740
 real frequently, and so our goal is to get this document to a point where we're comfortable

00:55:27.740 --> 00:55:31.660
 with it and not touch it for about five years, because we've gotten a lot of feedback that

00:55:31.660 --> 00:55:34.540
 they don't know -- the criteria is constantly changing.

00:55:34.540 --> 00:55:37.500
 We don't know what criteria may know the full -- to follow.

00:55:37.500 --> 00:55:38.660
 We can't estimate the cost.

00:55:38.660 --> 00:55:42.700
 We can't figure out how to apply these, because we're changing them yearly.

00:55:42.700 --> 00:55:48.860
 Well, when I got here two years ago, it was the first time they were updated since 2008,

00:55:48.860 --> 00:55:53.940
 so there are a long time in between updates, and now we're trying to get ourselves up to

00:55:53.940 --> 00:56:00.620
 current standards in a reasonable time, and it's just between staff demands and timing,

00:56:00.620 --> 00:56:03.140
 it's hard for us to get these updates done in one go.

00:56:03.140 --> 00:56:06.580
 So we're doing this kind of incremental approach, and then once we get it out to a certain point,

00:56:06.580 --> 00:56:11.700
 we want to leave it alone, let the industry kind of get used to this as the standard for

00:56:11.700 --> 00:56:12.700
 them.

00:56:12.700 --> 00:56:13.700
 >> Absorb it, so to speak.

00:56:13.700 --> 00:56:14.700
 >> Yeah.

00:56:14.700 --> 00:56:17.700
 >> Well, I serve on a standards committee, so I am familiar with this problem.

00:56:17.700 --> 00:56:18.700
 >> Yes.

00:56:18.700 --> 00:56:23.980
 >> I was wondering, is there some way we can get some kind of cost trade-off analysis on

00:56:23.980 --> 00:56:26.940
 some of these changes?

00:56:26.940 --> 00:56:27.940
 >> We can look into it.

00:56:27.940 --> 00:56:28.940
 We can ask the developers.

00:56:28.940 --> 00:56:37.140
 The changes that we're seeing on the design side are not super impactful from capital project

00:56:37.140 --> 00:56:39.340
 side or internal engineering design, because it's --

00:56:39.340 --> 00:56:44.060
 >> Well, let's see, Mike, for instance, the lighting, you made, I think, some pretty good

00:56:44.060 --> 00:56:48.540
 changes to the lighting requirements for street lighting, but there's going to be cost impact

00:56:48.540 --> 00:56:50.960
 to that, and they'll primarily be felt by the city.

00:56:50.960 --> 00:56:55.940
 >> It's going to be felt by the city, either through the contracts with the developments

00:56:55.940 --> 00:56:58.940
 coming in or felt by the city to actually have to install them themselves, because we're

00:56:58.940 --> 00:57:03.620
 having to go back and retrofit the lighting in a lot of locations and change the lighting

00:57:03.620 --> 00:57:05.860
 or add lighting ourselves for internal city costs.

00:57:05.860 --> 00:57:09.060
 So the cost is getting applied to the city one way or the other, unfortunately.

00:57:09.060 --> 00:57:10.060
 >> Okay.

00:57:10.060 --> 00:57:11.060
 Well, I understand that.

00:57:11.060 --> 00:57:14.180
 I'm just saying it looks to me like you're creating some cost issues.

00:57:14.180 --> 00:57:18.500
 I don't see any consideration of the cost risk tradeoff.

00:57:18.500 --> 00:57:21.400
 Is there some way that we can get some feedback on that?

00:57:21.400 --> 00:57:25.100
 >> I can definitely speak with staff and see if we can get some feedback on that, yes.

00:57:25.100 --> 00:57:26.100
 >> Thank you.

00:57:26.100 --> 00:57:27.100
 >> So I think --

00:57:27.100 --> 00:57:28.100
 >> Go ahead.

00:57:28.100 --> 00:57:32.940
 >> I'm just -- I'm trying to understand with the cost evaluation.

00:57:32.940 --> 00:57:39.700
 So the criteria manual implements code and policies set by city council.

00:57:39.700 --> 00:57:50.940
 So the cost of city council not having elected to have, you know, features in the neighborhoods

00:57:50.940 --> 00:57:53.580
 required by policy or code.

00:57:53.580 --> 00:57:54.580
 Is that --

00:57:54.580 --> 00:57:57.460
 >> Are you asking me or him?

00:57:57.460 --> 00:57:59.420
 >> Well, I'm just trying to understand.

00:57:59.420 --> 00:58:05.260
 I want to make a cost benefit analysis of not requiring street lights or not requiring

00:58:05.260 --> 00:58:06.260
 storm water detention.

00:58:06.260 --> 00:58:11.740
 >> We're increasing the number of street lights in the requirement or increasing the frequency,

00:58:11.740 --> 00:58:16.020
 additional locations that we have in our current design requirements.

00:58:16.020 --> 00:58:17.020
 That's kind of what I was thinking.

00:58:17.020 --> 00:58:22.260
 So if we're asking for more and we're asking for better, more and better costs more money.

00:58:22.260 --> 00:58:25.900
 So that's going to cost the city more money because primarily the city is responsible

00:58:25.900 --> 00:58:27.940
 for the street lighting.

00:58:27.940 --> 00:58:30.900
 >> Just a quick question just for clarification, Ali.

00:58:30.900 --> 00:58:35.980
 Is this just specific to street lighting or just kind of a general across all the criteria

00:58:35.980 --> 00:58:36.980
 manuals?

00:58:36.980 --> 00:58:42.060
 >> Since there's a sweeping review and standardization and modernization, the whole design criteria

00:58:42.060 --> 00:58:43.060
 manual.

00:58:43.060 --> 00:58:44.060
 >> Okay.

00:58:44.060 --> 00:58:49.420
 Yeah, we can certainly put together a cost impact analysis for the changes on the street

00:58:49.420 --> 00:58:50.420
 lights.

00:58:50.420 --> 00:58:53.900
 I mean, if it's going to take 10 more street lights, we know what the cost is of that based

00:58:53.900 --> 00:58:55.100
 on the criteria manual.

00:58:55.100 --> 00:58:56.100
 So we can certainly do that.

00:58:56.100 --> 00:58:59.140
 I just want to clarify that this was across the board for all the changes.

00:58:59.140 --> 00:59:02.620
 >> I just picked on the lighting because I thought it was the simplest and most straightforward.

00:59:02.620 --> 00:59:03.620
 >> Correct.

00:59:03.620 --> 00:59:04.620
 Okay.

00:59:04.620 --> 00:59:09.340
 >> So if you go ahead and you went years ago in the 2008 version, we changed our drainage

00:59:09.340 --> 00:59:10.340
 plans completely.

00:59:10.340 --> 00:59:16.460
 I mean, we went from 100-year floodplain to a 500-year floodplain design, I believe is

00:59:16.460 --> 00:59:17.820
 how it went.

00:59:17.820 --> 00:59:22.100
 And I called up King Arthur and he didn't remember exactly what the floods were that

00:59:22.100 --> 00:59:23.100
 year.

00:59:23.100 --> 00:59:26.180
 So Camelot, you know, is the reference.

00:59:26.180 --> 00:59:27.180
 >> That was a joke.

00:59:27.180 --> 00:59:28.180
 >> Anyway, yeah.

00:59:28.180 --> 00:59:29.900
 So it's all theoretical anyway.

00:59:29.900 --> 00:59:33.700
 But yeah, I remember that was a huge change in cost to developers.

00:59:33.700 --> 00:59:39.900
 Not that it wasn't necessary, but it was an issue in the middle of designs and the criteria

00:59:39.900 --> 00:59:40.900
 change.

00:59:40.900 --> 00:59:45.620
 And so they came in and asked for -- to use the existing when they filed.

00:59:45.620 --> 00:59:50.180
 But anyway, I think that's more what I would think was going to cost a heck of a lot more.

00:59:50.180 --> 00:59:51.180
 >> Yeah, the development.

00:59:51.180 --> 00:59:54.300
 And you've met with the development community and you have their feedback.

00:59:54.300 --> 00:59:55.300
 >> Correct.

00:59:55.300 --> 00:59:56.300
 >> Okay.

00:59:56.300 --> 01:00:01.780
 >> Yeah, and the big change I think last year we saw was that we were -- all the designs

01:00:01.780 --> 01:00:06.180
 seem to be a 100-year flood event for storm drain design.

01:00:06.180 --> 01:00:10.700
 But we've received comments and feedback from the community that -- and we know internally

01:00:10.700 --> 01:00:17.300
 that that's a big lift for projects to do, especially in-field projects that are redeveloping

01:00:17.300 --> 01:00:24.180
 in downtown or areas where they're now tying into an existing storm drain system.

01:00:24.180 --> 01:00:28.580
 And to have them to design to 100-year, okay, great, they can put 100-year in, but they

01:00:28.580 --> 01:00:32.580
 have to chase that storm drain system down to where it no longer has an impact, which

01:00:32.580 --> 01:00:35.460
 might be down to Lake Louisville, and that's not realistic.

01:00:35.460 --> 01:00:41.740
 So we provided provisions last year to allow -- to design to a smaller storm event knowing

01:00:41.740 --> 01:00:47.060
 that incremental improvement is better than no improvement and trying to balance the cost

01:00:47.060 --> 01:00:51.580
 of the incremental improvement versus -- no improvement versus the improvement that we

01:00:51.580 --> 01:00:52.580
 want.

01:00:52.580 --> 01:00:56.180
 So we've already kind of built that in last year's updates.

01:00:56.180 --> 01:00:58.740
 Other questions?

01:00:58.740 --> 01:01:04.980
 Just -- you kind of answered it just a bit about the development community, but did -- you

01:01:04.980 --> 01:01:09.820
 did have -- did you have any input out there that just came in and y'all had aha moments

01:01:09.820 --> 01:01:15.940
 -- oh, we didn't catch that or we didn't think of -- I mean, that -- it's got to happen,

01:01:15.940 --> 01:01:16.940
 right?

01:01:16.940 --> 01:01:21.420
 The one that had that was the driveway -- the transition from the roadway to the driveway.

01:01:21.420 --> 01:01:23.220
 So we actually had a development come in.

01:01:23.220 --> 01:01:28.260
 It was a green field development, and they were asking for a variance or deviation to

01:01:28.260 --> 01:01:32.140
 the transition, and we're like, it's a flat lot.

01:01:32.140 --> 01:01:34.020
 You don't need a variance for this.

01:01:34.020 --> 01:01:35.020
 Just design it appropriately.

01:01:35.020 --> 01:01:38.300
 So we kind of went back and forth with them, and they're like, no, you don't understand.

01:01:38.300 --> 01:01:41.740
 We can't design it, and we're like, explain it to us.

01:01:41.740 --> 01:01:46.900
 We actually got into a meeting with them and drew it up and ran the math, ran a traverse

01:01:46.900 --> 01:01:51.140
 of the site around in a circle and said, we mathematically -- you mathematically cannot

01:01:51.140 --> 01:01:53.700
 meet these grades that you're asking for in your criteria manual.

01:01:53.700 --> 01:01:56.420
 I was like, holy smokes, how long have we had this?

01:01:56.420 --> 01:01:59.980
 And he basically outlined and said, every development that's come in since you've had

01:01:59.980 --> 01:02:02.180
 this has not met your standard.

01:02:02.180 --> 01:02:05.580
 You either have to ask for a deviation or they've built it incorrectly and not told

01:02:05.580 --> 01:02:06.860
 you about it.

01:02:06.860 --> 01:02:07.860
 And so --

01:02:07.860 --> 01:02:08.860
 >> Or not got caught.

01:02:08.860 --> 01:02:09.860
 >> Or not got caught.

01:02:09.860 --> 01:02:10.860
 Exactly.

01:02:10.860 --> 01:02:13.540
 So we kind of had to go back and go, when do we make this change?

01:02:13.540 --> 01:02:15.020
 Why do we make this change?

01:02:15.020 --> 01:02:18.700
 And then what are other agencies or what is the recommendation we should go going forward?

01:02:18.700 --> 01:02:21.580
 So we addressed that this year and corrected that.

01:02:21.580 --> 01:02:27.060
 >> I know that I've been involved with developments where, you know, the goal is to follow the

01:02:27.060 --> 01:02:31.900
 existing grade, whatever possible, right, and then design the rods around them.

01:02:31.900 --> 01:02:37.580
 And so in doing that, you end up having slopes like this and slopes like that all over the

01:02:37.580 --> 01:02:42.100
 place, which are not good design, obviously, for a home.

01:02:42.100 --> 01:02:47.140
 We're not responsible for everybody's home, don't get me wrong, but just comment on that.

01:02:47.140 --> 01:02:51.420
 I know drainage is a huge issue, and I'm glad to hear that somebody actually came up with

01:02:51.420 --> 01:02:55.580
 some good ideas from the outside, because that's important.

01:02:55.580 --> 01:02:58.020
 >> So the next step is public hearing.

01:02:58.020 --> 01:03:01.380
 >> Next step is that we're going to present this presentation or a very similar version

01:03:01.380 --> 01:03:06.060
 of it to City Council on the 20th, February 20th, and then that night, open up the public

01:03:06.060 --> 01:03:12.460
 hearing and propose these documents for adoption or this new document for adoption.

01:03:12.460 --> 01:03:15.620
 >> Do you have what you need from us?

01:03:15.620 --> 01:03:16.620
 >> Yes.

01:03:16.620 --> 01:03:17.620
 Thank you very much.

01:03:17.620 --> 01:03:18.620
 >> Thank you.

01:03:18.620 --> 01:03:19.620
 All right.

01:03:19.620 --> 01:03:20.620
 It is 10.03.

01:03:20.620 --> 01:03:23.620
 Do we have a motion to adjourn?

01:03:23.620 --> 01:03:24.260
 >> Absolutely.