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00:00:00,000 --> 00:00:07,220
 Okay, it is nine o'clock and we have a quorum, so a call to order the Public Utilities Board

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 for the City of Denton on Monday, January 22nd, 2024.

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00:00:11,220 --> 00:00:13,820
 Kim, did anybody register to speak?

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00:00:13,820 --> 00:00:14,820
 Nope.

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 All right.

6
00:00:15,820 --> 00:00:17,980
 Then we'll go right into the consent agenda.

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 Does any board member wish to pull an agenda item?

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00:00:20,940 --> 00:00:21,940
 Yes, ma'am.

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 I would like to pull items A, B, and G.

10
00:00:25,700 --> 00:00:27,020
 Okay.

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 Any others?

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00:00:28,020 --> 00:00:38,600
 All right, so do we have a motion to approve items C, D, and E?

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 An F.

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00:00:39,600 --> 00:00:45,780
 Okay, Mr. Devin moves and Billy seconds.

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 All in favor?

16
00:00:46,780 --> 00:00:47,780
 Aye.

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 Carries.

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00:00:48,780 --> 00:00:49,780
 Okay, item A.

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 Here he comes.

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00:01:03,300 --> 00:01:11,860
 Hi, good morning, members of the board.

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00:01:11,860 --> 00:01:12,860
 My name is Taylor Holt.

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 I am a project manager for the Capital Projects Department.

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 This is for the amendment number five to the Elm and Locust Phase Two project.

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00:01:25,300 --> 00:01:28,980
 So the proposed amendment request number five is due to the scope change.

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 We redefined the scope to include full-depth street reconstruction for the project, including

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00:01:33,780 --> 00:01:38,380
 alternative culvert layouts and additional utility work surrounding the square.

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00:01:38,380 --> 00:01:44,220
 So the scope of the project is going from Elm and Locust from University to Oak, so

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 north of the square.

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00:01:46,100 --> 00:01:48,380
 So here you show the amendment number five summary.

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 So we have currently $72,000 remaining on the current contract due to additional services,

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 and then the total additional work for this scope redefined is $962,000, bringing the

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 total amendment just over $890,000.

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 So with this, staff recommends an approval of an amendment to the contract between the

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00:02:14,220 --> 00:02:20,460
 City of Denton and half-associates, and then not to exceed the amount of just over $890,000.

35
00:02:20,460 --> 00:02:24,380
 How about that?

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00:02:24,380 --> 00:02:25,860
 I'll have any questions.

37
00:02:25,860 --> 00:02:27,340
 Yes, I'm the questioner.

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00:02:27,340 --> 00:02:29,060
 It's my fault you had to do this.

39
00:02:29,060 --> 00:02:30,060
 I'm sorry.

40
00:02:30,060 --> 00:02:31,060
 No, no.

41
00:02:31,060 --> 00:02:32,060
 On a short notice.

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00:02:32,060 --> 00:02:37,060
 The project has been going on since 2018.

43
00:02:37,060 --> 00:02:42,740
 So is it like moving slowly from section to section over time, and is this bond money

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00:02:42,740 --> 00:02:47,500
 that was approved before 2018, it all happened before I was on the board.

45
00:02:47,500 --> 00:02:50,380
 So I'd like to get some background on this.

46
00:02:50,380 --> 00:02:51,380
 Yeah.

47
00:02:51,380 --> 00:02:56,460
 So as you mentioned, the project initiation was in 2018.

48
00:02:56,460 --> 00:03:01,900
 So the different amendments here are for the additional work that was added to the scope.

49
00:03:01,900 --> 00:03:07,780
 So amendment number one was for utility work added for Austin Street.

50
00:03:07,780 --> 00:03:13,000
 The amendment number two was for a reduction in billing due to COVID-19.

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00:03:13,000 --> 00:03:15,860
 Amendment number three was for additional design services.

52
00:03:15,860 --> 00:03:21,780
 And then amendment number four was for Oakland Street, a drainage study for that.

53
00:03:21,780 --> 00:03:25,700
 And so Trevor can speak to a little bit more of the history.

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00:03:25,700 --> 00:03:26,700
 Thank you.

55
00:03:26,700 --> 00:03:27,700
 Sure.

56
00:03:27,700 --> 00:03:29,100
 Trevor Crane, Director of Capital Projects.

57
00:03:29,100 --> 00:03:31,100
 So this is an older project.

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00:03:31,100 --> 00:03:35,940
 I actually started this R. This was one of my projects when I was a project manager when

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00:03:35,940 --> 00:03:38,220
 I got hired on to the City of Denton five years ago.

60
00:03:38,220 --> 00:03:43,580
 So this project has evolved a lot since 2018 to where it is now.

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00:03:43,580 --> 00:03:47,000
 We're currently going through the Elm and Locust turn back with Textodd.

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00:03:47,000 --> 00:03:53,020
 So Elm and Locust are both Textodd owned streets currently.

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00:03:53,020 --> 00:03:58,060
 Originally this project was just going to replace the water and wastewater utilities

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00:03:58,060 --> 00:03:59,220
 through Elm and Locust.

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00:03:59,220 --> 00:04:03,280
 So as we've worked through the process of taking those streets back over, we've continually

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00:04:03,280 --> 00:04:08,260
 added scope so that we could do the complete streets that we're doing now.

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00:04:08,260 --> 00:04:16,460
 So you've added sidewalk improvements, drainage, street improvements in addition to the public

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00:04:16,460 --> 00:04:19,280
 utility portion of the water and wastewater.

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00:04:19,280 --> 00:04:26,620
 So we've worked with Textodd to go through the turn back so that we will actually own

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00:04:26,620 --> 00:04:28,900
 the streets after this project's done.

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00:04:28,900 --> 00:04:31,180
 We've added drainage to it as well.

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00:04:31,180 --> 00:04:35,180
 And we've worked with the county in order to be able to include this project as a part

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00:04:35,180 --> 00:04:42,420
 of their county bond in 2022 that got passed, which allowed us to add money to do the full

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00:04:42,420 --> 00:04:46,420
 street reconstruction.

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00:04:46,420 --> 00:04:51,700
 So this is a city project, but it's also using county bond improvement money.

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00:04:51,700 --> 00:04:52,700
 Correct.

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00:04:52,700 --> 00:04:59,140
 Does the street cross across the state or city and county border or lines or does it

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00:04:59,140 --> 00:05:02,180
 connect to county streets or roads or how does that work?

79
00:05:02,180 --> 00:05:03,180
 Sure.

80
00:05:03,180 --> 00:05:08,660
 So as a part of the county bond election, we were allowed to submit projects that would

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00:05:08,660 --> 00:05:10,140
 be included in that bond.

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00:05:10,140 --> 00:05:17,120
 So this was one of the ones we submitted, Bonnie Bray 4B, Bonnie Bray 5, I believe Westgate

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00:05:17,120 --> 00:05:21,540
 and Ryan Road were also projects that we submitted that were approved in that bond as well.

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00:05:21,540 --> 00:05:27,060
 So you'll see some of those projects coming forward either to PV or council as we move

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00:05:27,060 --> 00:05:28,500
 forward with those projects.

86
00:05:28,500 --> 00:05:29,500
 Okay.

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00:05:29,500 --> 00:05:32,760
 So there was a lot more here than met the eye, so I'm really glad I asked you fellas

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00:05:32,760 --> 00:05:34,260
 to come in and talk about it.

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00:05:34,260 --> 00:05:36,420
 This is a project that's long time coming.

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00:05:36,420 --> 00:05:40,460
 So we're excited to be able to get it out there and start construction on it.

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00:05:40,460 --> 00:05:41,460
 Okay.

92
00:05:41,460 --> 00:05:42,460
 Well, that's all I have for questions.

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00:05:42,460 --> 00:05:43,460
 Anybody else feel free?

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00:05:43,460 --> 00:05:44,460
 Yes.

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00:05:44,460 --> 00:05:45,460
 Go ahead, Billy.

96
00:05:45,460 --> 00:05:46,460
 Okay.

97
00:05:46,460 --> 00:05:51,260
 So what I was going to pull this item as well, what I've noticed is you've got over a million

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00:05:51,260 --> 00:05:58,720
 dollars worth of changes, less the existing fee remaining on contract, but of that $952,000

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00:05:58,720 --> 00:06:06,660
 or $62,000, you've got over half, $541,000 in planning, which I'm assuming means engineering

100
00:06:06,660 --> 00:06:13,620
 and drawings and investigation and all that.

101
00:06:13,620 --> 00:06:16,820
 That's the first part of my question.

102
00:06:16,820 --> 00:06:18,700
 So when you mean planning, do you mean?

103
00:06:18,700 --> 00:06:22,700
 When you say construction plans, $541,000 some odd dollars.

104
00:06:22,700 --> 00:06:23,700
 Yeah.

105
00:06:23,700 --> 00:06:27,420
 So that's for the actual design of the water, wastewater improvements, changes, everything

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00:06:27,420 --> 00:06:31,780
 like that, street reconstruction, changing the profiles, everything that goes along.

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 So over half is engineering, whereas the actual work that's being performed is less than the

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 engineering that needs to be performed.

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00:06:41,660 --> 00:06:48,220
 I mean, that's kind of, unless you've written something down wrong, that's what it says.

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 Okay.

111
00:06:49,220 --> 00:06:50,780
 So this is just the design amendment.

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 The actual construction project is going to be, we're estimating around $21 million for

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 the actual construction of the water, wastewater, drainage, and street reconstruction from 380

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 to Oak.

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00:07:05,420 --> 00:07:06,420
 Okay.

116
00:07:06,420 --> 00:07:07,420
 So you'll see that come back.

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 That is just the engineering.

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 This is just the design.

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 Yes, sir.

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 So this will not be included in the construction of a little over 2 million is what you said?

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00:07:19,620 --> 00:07:20,620
 21.

122
00:07:20,620 --> 00:07:21,620
 21 million.

123
00:07:21,620 --> 00:07:22,620
 Right.

124
00:07:22,620 --> 00:07:23,620
 Sorry.

125
00:07:23,620 --> 00:07:24,620
 Sorry.

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00:07:24,620 --> 00:07:26,420
 This is the entire project, not just the portion around the square.

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 Correct.

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 This is the design of the entire project from 380 to Oak.

129
00:07:32,100 --> 00:07:33,100
 Okay.

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 That's where I got confused.

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00:07:34,100 --> 00:07:35,100
 All right.

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 That's all I got.

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 Anyone else?

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 All right.

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00:07:41,140 --> 00:07:43,800
 Do we have a motion to approve item A?

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 So moved.

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00:07:44,800 --> 00:07:45,800
 Mr. Radwick moves.

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 Second?

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00:07:46,800 --> 00:07:47,800
 Good job.

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00:07:47,800 --> 00:07:48,800
 Second.

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00:07:48,800 --> 00:07:50,800
 Mr. Taylor, all in favor?

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00:07:50,800 --> 00:07:51,800
 Aye.

143
00:07:51,800 --> 00:07:52,800
 Aye.

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00:07:52,800 --> 00:07:53,800
 Motion carries.

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00:07:53,800 --> 00:08:22,020
 Good morning, David Brown, Water Utilities Project Manager.

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00:08:22,020 --> 00:08:26,780
 Today I bring to you the construction manager at risk design phase contract for our expansion

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00:08:26,780 --> 00:08:29,780
 out of the concrete water reclamation plant.

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00:08:29,780 --> 00:08:32,780
 So let's talk just to refresh what's going on out there.

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00:08:32,780 --> 00:08:37,660
 The plant's over 60 years old, and of course there's a 75/90 rule that we have over at

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 TCEQ through TCEQ that at 75 percent we need to be in design for the plant expansion, and

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00:08:43,780 --> 00:08:46,140
 at 90 we need to be in construction.

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00:08:46,140 --> 00:08:49,660
 Right now it's close to the 75, so our design has started.

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 It's about at 30 percent.

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00:08:51,860 --> 00:08:55,580
 So what we're going to touch, we're going to go to a different technology for, is membrane

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 bioreactor filtration, and also we'll do some improvements with our headworks.

156
00:09:01,300 --> 00:09:05,380
 Prior to that, we had a headworks project that we approved for design, and then we went

157
00:09:05,380 --> 00:09:06,380
 to expansion.

158
00:09:06,380 --> 00:09:11,620
 We felt that it's best to combine these in construction, combine those at the same time

159
00:09:11,620 --> 00:09:16,220
 the plant will be going, this portion of the expansion will be going at the same time.

160
00:09:16,220 --> 00:09:21,420
 So with that, TCEQ did approve a permit up to 30 MGD, so that's approved.

161
00:09:21,420 --> 00:09:25,700
 And also we're going to replace the headworks and an existing 24 inch plant interceptor

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00:09:25,700 --> 00:09:26,700
 over there.

163
00:09:26,700 --> 00:09:29,540
 Could I just ask what headworks means?

164
00:09:29,540 --> 00:09:33,900
 Headworks is where everything from the city comes in, influent-wise.

165
00:09:33,900 --> 00:09:37,980
 So there's actually a lift station there, but it's headworks, and everything from the

166
00:09:37,980 --> 00:09:42,820
 city comes there through all the interceptors, and then it pumps out into the plant.

167
00:09:42,820 --> 00:09:45,060
 Thank you.

168
00:09:45,060 --> 00:09:48,100
 So with that, we wanted to use a construction management risk.

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 This will be the first one for our department.

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00:09:50,260 --> 00:09:55,580
 The advantage of that is being able to start some construction early on, and also have

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 the CMAR look at design and help the design to cut out some things and get a better product

172
00:10:01,700 --> 00:10:03,820
 in a way so we can move quicker.

173
00:10:03,820 --> 00:10:08,700
 We're finding a lot of things have lead times as far as electrical, so we can jump on that

174
00:10:08,700 --> 00:10:09,700
 as well.

175
00:10:09,700 --> 00:10:15,700
 And we'll bring several different phases of the construction, and that'll be a recommendation

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 of the CMAR, how we bring that phase approach.

177
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 So we had two proposals came in.

178
00:10:22,180 --> 00:10:26,460
 We evaluated it with an evaluation committee.

179
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 Sunk construction was chosen, and here's their cost.

180
00:10:30,740 --> 00:10:34,140
 It's $2,452,441.

181
00:10:34,140 --> 00:10:39,100
 So with that, cost modeling, constructability review, and this is just in the design phase.

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00:10:39,100 --> 00:10:43,940
 So they'll help us go through and recommend for our phases when we start, and we'll bring

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00:10:43,940 --> 00:10:46,940
 other phases to you.

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00:10:46,940 --> 00:10:49,700
 So here's the project schedule, CMAR design.

185
00:10:49,700 --> 00:10:53,140
 Like I said, Kim Lee Horne is our designer on both projects.

186
00:10:53,140 --> 00:10:59,060
 Sunt will join and get involved with it between the city and Kim Lee Horne in order to help

187
00:10:59,060 --> 00:11:01,500
 us out.

188
00:11:01,500 --> 00:11:05,140
 Phase approval is today for the CMAR, and then the design approval.

189
00:11:05,140 --> 00:11:08,700
 We're looking for the first phase around the quarter four of 2024.

190
00:11:08,700 --> 00:11:15,100
 We'll start construction '25 and complete construction around 2027.

191
00:11:15,100 --> 00:11:20,420
 So that staff recommendation is that we adopt a contract with Sunt Construction.

192
00:11:20,420 --> 00:11:22,020
 Be glad to answer any questions.

193
00:11:22,020 --> 00:11:24,900
 I know Devin had a question earlier.

194
00:11:24,900 --> 00:11:28,140
 Really quickly, if you could go back to the map slide.

195
00:11:28,140 --> 00:11:31,940
 Let me see if I go back.

196
00:11:31,940 --> 00:11:32,940
 Which one would you like?

197
00:11:32,940 --> 00:11:34,980
 Yeah, I think this one.

198
00:11:34,980 --> 00:11:37,620
 So what is red and what is blue?

199
00:11:37,620 --> 00:11:43,380
 The red would be, blue is the initial, what we're looking at initially.

200
00:11:43,380 --> 00:11:47,980
 This is not set in stone how we're going to go, but this is kind of how we're looking.

201
00:11:47,980 --> 00:11:52,100
 We're going to put, and I'll show you, we're going to put the headworks over here.

202
00:11:52,100 --> 00:11:56,260
 Right now that's where the headworks would be in conjunction with where the primary,

203
00:11:56,260 --> 00:11:59,020
 I mean the MBR facility is.

204
00:11:59,020 --> 00:12:02,460
 Okay, so like this is like a phase one, phase two expansion.

205
00:12:02,460 --> 00:12:03,460
 Yes sir.

206
00:12:03,460 --> 00:12:09,620
 So with CMAR you're able to, it's kind of a module effect where you can add modules for

207
00:12:09,620 --> 00:12:17,860
 your CMAR, I'm sorry not CMAR, MBR, you can add modules for your MBR to gain more capacity.

208
00:12:17,860 --> 00:12:23,220
 We're going to build the headworks at 75 MGD, so we're already ready for the future.

209
00:12:23,220 --> 00:12:29,580
 The first initial phase, we're looking at a 5 MGD MBR, so that'll get us up to 26, maybe

210
00:12:29,580 --> 00:12:32,740
 up to 30 in some instances, but that's the initial.

211
00:12:32,740 --> 00:12:38,020
 But what it does is sets us up for success so we can go ahead and be ready just to a

212
00:12:38,020 --> 00:12:43,940
 quicker upgrade in capacity by doing that modular approach.

213
00:12:43,940 --> 00:12:44,940
 Thank you.

214
00:12:44,940 --> 00:12:45,940
 Yes sir.

215
00:12:45,940 --> 00:12:46,940
 Questions?

216
00:12:46,940 --> 00:12:47,940
 Mr. Ryback.

217
00:12:47,940 --> 00:12:48,940
 Yes.

218
00:12:48,940 --> 00:12:58,860
 So I was wondering, since you've, since the recommendation is to retain Sunt as the construction

219
00:12:58,860 --> 00:13:05,220
 manager at risk, so they're hired for the project, not just for the design phase.

220
00:13:05,220 --> 00:13:09,140
 They're hired for the project and they will bring, once they go through the design phase,

221
00:13:09,140 --> 00:13:14,980
 they will bring, basically they'll bring three bids, they'll recommend the packages, and

222
00:13:14,980 --> 00:13:19,820
 they'll bring three bids with one of them being Sunt construction.

223
00:13:19,820 --> 00:13:26,140
 Okay so Sunt would also potentially act as general contractor in addition to the CM at

224
00:13:26,140 --> 00:13:27,140
 risk.

225
00:13:27,140 --> 00:13:28,140
 Yes sir.

226
00:13:28,140 --> 00:13:29,140
 Okay.

227
00:13:29,140 --> 00:13:30,140
 I was curious about that.

228
00:13:30,140 --> 00:13:33,620
 So they'll actually go out and they have their evaluation, they'll go out and actually evaluate

229
00:13:33,620 --> 00:13:39,340
 the bids and actually say hey, we think this is good for us to do it or another company

230
00:13:39,340 --> 00:13:41,900
 to do it, but they'll be, yeah, yes sir.

231
00:13:41,900 --> 00:13:47,580
 Well I noticed in the evaluation there were only two companies who actually fully responded

232
00:13:47,580 --> 00:13:55,580
 to the request for a proposal and being as they are both companies that do a lot of this

233
00:13:55,580 --> 00:14:02,620
 kind of work, I suppose it's possible that Sunt could end up hiring Archer Western to

234
00:14:02,620 --> 00:14:04,420
 do some portion of the work.

235
00:14:04,420 --> 00:14:05,420
 It's a possibility.

236
00:14:05,420 --> 00:14:11,300
 Yeah those are the, those are kind of the big players in our area, Archer Western and

237
00:14:11,300 --> 00:14:12,300
 Sunt.

238
00:14:12,300 --> 00:14:13,300
 Okay.

239
00:14:13,300 --> 00:14:14,300
 Other questions?

240
00:14:14,300 --> 00:14:15,300
 Yes.

241
00:14:15,300 --> 00:14:16,300
 Yes.

242
00:14:16,300 --> 00:14:19,940
 I think I got this one right.

243
00:14:19,940 --> 00:14:24,900
 On the scoring criteria, qualification and experience of the firm.

244
00:14:24,900 --> 00:14:30,420
 You found that Archer Western was not qualified, not as qualified or experienced.

245
00:14:30,420 --> 00:14:35,420
 One thing is is that Sunt had a little bit more experience in the CMAR with the group

246
00:14:35,420 --> 00:14:39,500
 that Archer Western sent was a little less experience on CMAR.

247
00:14:39,500 --> 00:14:44,700
 So this being our first CMAR, we have, want to be able to, what they brought to us was

248
00:14:44,700 --> 00:14:48,220
 a more experience in that realm.

249
00:14:48,220 --> 00:14:49,220
 Okay.

250
00:14:49,220 --> 00:14:53,580
 A little, and then there's a little bit down on pre-construction services and that probably

251
00:14:53,580 --> 00:14:56,700
 was presentation I would imagine.

252
00:14:56,700 --> 00:15:02,940
 Quality assurance and quality control, does that have more to do with item number one?

253
00:15:02,940 --> 00:15:05,060
 As far as just the proposals or?

254
00:15:05,060 --> 00:15:06,420
 Yeah, yeah, of course.

255
00:15:06,420 --> 00:15:07,420
 That's what you graded.

256
00:15:07,420 --> 00:15:08,820
 You graded the proposals, correct?

257
00:15:08,820 --> 00:15:13,580
 They brought us, they brought a, one of the things that was impressive is being able to

258
00:15:13,580 --> 00:15:19,100
 evaluate when we need to purchase things or when we didn't as far as just the way the

259
00:15:19,100 --> 00:15:20,300
 market is.

260
00:15:20,300 --> 00:15:24,940
 They're going to bring that to us, you know, do we want to purchase electrical stuff right

261
00:15:24,940 --> 00:15:25,940
 now?

262
00:15:25,940 --> 00:15:30,940
 Because now do we want to, they can evaluate the price range and give, hey, this is a good

263
00:15:30,940 --> 00:15:32,300
 chance to buy it.

264
00:15:32,300 --> 00:15:34,020
 That's what they brought to the table.

265
00:15:34,020 --> 00:15:35,020
 Okay.

266
00:15:35,020 --> 00:15:40,180
 So $800,000 difference in cost?

267
00:15:40,180 --> 00:15:41,180
 Yeah.

268
00:15:41,180 --> 00:15:42,180
 Gotcha.

269
00:15:42,180 --> 00:15:43,180
 All right.

270
00:15:43,180 --> 00:15:44,180
 Well.

271
00:15:44,180 --> 00:15:53,060
 Kyle was on the evaluation committee, you got something to add?

272
00:15:53,060 --> 00:15:54,060
 Yeah, real quick.

273
00:15:54,060 --> 00:15:58,980
 I'm Kyle Pedigo, so I'm the planning and engineering division manager for water utilities.

274
00:15:58,980 --> 00:16:04,920
 Regarding the experience, both are extremely experienced in wastewater treatment processes.

275
00:16:04,920 --> 00:16:11,320
 With Sunt, like David said, they have much more experience delivering these projects

276
00:16:11,320 --> 00:16:12,900
 through the CMR approach.

277
00:16:12,900 --> 00:16:19,620
 So when we looked at them, Archer Western seemed like a contractor that can do CMR,

278
00:16:19,620 --> 00:16:23,860
 and Sunt seemed like a CMR contractor that could deliver the package smoothly.

279
00:16:23,860 --> 00:16:27,180
 So that was a big contributing factor in the analysis.

280
00:16:27,180 --> 00:16:32,900
 And you said this is the first one, CRM, that you're doing, so you wanted it done.

281
00:16:32,900 --> 00:16:33,900
 Through water utilities.

282
00:16:33,900 --> 00:16:34,900
 So the city has done CMR.

283
00:16:34,900 --> 00:16:35,900
 Yeah.

284
00:16:35,900 --> 00:16:36,900
 But for you.

285
00:16:36,900 --> 00:16:37,900
 Yeah.

286
00:16:37,900 --> 00:16:38,900
 But for our group, this is the first one.

287
00:16:38,900 --> 00:16:44,860
 And with that, they seemed to be the better fit for our group.

288
00:16:44,860 --> 00:16:46,860
 Okay.

289
00:16:46,860 --> 00:16:51,140
 What do you estimate the value of this project eventually costing?

290
00:16:51,140 --> 00:16:55,700
 Yeah, right now we're looking, our initial EAC is right at $185 million.

291
00:16:55,700 --> 00:16:56,700
 $185 million.

292
00:16:56,700 --> 00:16:58,860
 So this is just the beginning of the engineering.

293
00:16:58,860 --> 00:16:59,860
 Yeah.

294
00:16:59,860 --> 00:17:01,660
 So this will bring us up to the construction.

295
00:17:01,660 --> 00:17:02,660
 Yeah.

296
00:17:02,660 --> 00:17:05,660
 So whoever gets in here has got their foot in the door for the CMR, obviously.

297
00:17:05,660 --> 00:17:10,060
 Well, they have to bid out packages, so each work package has to be open bid.

298
00:17:10,060 --> 00:17:15,220
 So once we get up to that point, they'll deliver their guaranteed maximum price that we sign

299
00:17:15,220 --> 00:17:16,220
 them up for.

300
00:17:16,220 --> 00:17:17,220
 Gotcha.

301
00:17:17,220 --> 00:17:20,740
 And then the work package will be bid out individually.

302
00:17:20,740 --> 00:17:32,820
 So the group that you sent over, or the group that they sent over, you thought that SUNT

303
00:17:32,820 --> 00:17:34,620
 sold themselves the best?

304
00:17:34,620 --> 00:17:40,980
 It was, yeah, the committee was universal after both presentations that SUNT presented

305
00:17:40,980 --> 00:17:41,980
 the better product.

306
00:17:41,980 --> 00:17:42,980
 Okay.

307
00:17:42,980 --> 00:17:43,980
 All right.

308
00:17:43,980 --> 00:17:46,980
 Well, that's all the questions I have.

309
00:17:46,980 --> 00:17:48,580
 I know which way I'm going about it.

310
00:17:48,580 --> 00:17:52,180
 I would like to comment on your question, and I understand and appreciate it because

311
00:17:52,180 --> 00:17:57,460
 I too looked at that and looked at the difference, but I've actually had some experience with

312
00:17:57,460 --> 00:18:04,460
 both companies and construction projects over the last couple of decades, and I support

313
00:18:04,460 --> 00:18:05,620
 your decision.

314
00:18:05,620 --> 00:18:13,020
 I think SUNT has done a better job at the manager at risk portion of the work.

315
00:18:13,020 --> 00:18:19,140
 I work with Archer Western primarily on design bid projects and that seemed to be more their

316
00:18:19,140 --> 00:18:23,020
 lane was working on stuff that other people put together.

317
00:18:23,020 --> 00:18:29,020
 So it seemed like I had the same concern that Billy did about the difference in price, but

318
00:18:29,020 --> 00:18:34,900
 thinking back on it, it seemed like SUNT had done more of that work and they had more pre-construction

319
00:18:34,900 --> 00:18:41,040
 personnel, that they have people that do just that sort of thing and are committed to it.

320
00:18:41,040 --> 00:18:46,580
 So I agree, it's a little bit of a bump in price, but I think you picked the right horse.

321
00:18:46,580 --> 00:18:47,580
 Thank you.

322
00:18:47,580 --> 00:18:50,380
 Appreciate you sharing that.

323
00:18:50,380 --> 00:18:52,380
 Any other questions?

324
00:18:52,380 --> 00:18:54,300
 Do we have a motion to approve item B?

325
00:18:54,300 --> 00:18:55,300
 So moved.

326
00:18:55,300 --> 00:18:56,300
 Mr. Rybick moved.

327
00:18:56,300 --> 00:18:59,300
 Do we have a second?

328
00:18:59,300 --> 00:19:00,300
 Second.

329
00:19:00,300 --> 00:19:01,300
 Mr. Pluck seconds.

330
00:19:01,300 --> 00:19:02,300
 All in favor say aye.

331
00:19:02,300 --> 00:19:03,300
 Aye.

332
00:19:03,300 --> 00:19:04,300
 All right.

333
00:19:04,300 --> 00:19:05,300
 Nay.

334
00:19:05,300 --> 00:19:06,300
 Nay.

335
00:19:06,300 --> 00:19:07,300
 Oh, and a nay.

336
00:19:07,300 --> 00:19:08,300
 We have a nay.

337
00:19:08,300 --> 00:19:09,300
 Sorry.

338
00:19:09,300 --> 00:19:16,300
 I would like this type of contracting anyway, I think I'll make that clear.

339
00:19:16,300 --> 00:19:17,300
 Okay.

340
00:19:17,300 --> 00:19:18,300
 Oh, you're not on.

341
00:19:18,300 --> 00:19:19,300
 I voted.

342
00:19:19,300 --> 00:19:20,300
 Nay.

343
00:19:20,300 --> 00:19:21,300
 Thank you.

344
00:19:21,300 --> 00:19:31,420
 All right, item G. And I know both Billy and Lee have questions on this one.

345
00:19:31,420 --> 00:19:56,660
 Excuse me for one moment please.

346
00:19:56,660 --> 00:19:57,660
 Sure.

347
00:19:57,660 --> 00:20:20,740
 Good morning.

348
00:20:20,740 --> 00:20:21,740
 Good morning.

349
00:20:21,740 --> 00:20:22,740
 My name is Capitolia Brown.

350
00:20:22,740 --> 00:20:27,780
 I'm a Senior Real Estate Specialist, and I'm here today with Cole Tankersley, who is the

351
00:20:27,780 --> 00:20:33,380
 project manager, and Stephen Gay, the Director of Water Utilities.

352
00:20:33,380 --> 00:20:38,980
 And we're here to talk to you briefly about the I-35 utility relocate project that we

353
00:20:38,980 --> 00:20:44,260
 have going on.

354
00:20:44,260 --> 00:20:52,200
 The project overview for this is water utility relocate supporting the I-35 widening.

355
00:20:52,200 --> 00:20:57,100
 This is a textile reimbursable program of 100 percent.

356
00:20:57,100 --> 00:21:04,980
 And this will go from Meadow Street to Fort Worth Drive, it's on the access road.

357
00:21:04,980 --> 00:21:12,700
 They have a project schedule, and the project schedule is to be completed.

358
00:21:12,700 --> 00:21:20,180
 The engineering part was completed November 23, public utilities board for January was

359
00:21:20,180 --> 00:21:26,380
 for today, and then tomorrow we're looking to take this to council for January the 23rd

360
00:21:26,380 --> 00:21:31,260
 for a notice to proceed for second quarter of 2024.

361
00:21:31,260 --> 00:21:36,100
 And we have the construction completion, the third and fourth quarter, and the third quarter

362
00:21:36,100 --> 00:21:44,180
 doing a 90-day calendar, with the fourth quarter 120-day calendar.

363
00:21:44,180 --> 00:21:51,780
 Three details, it's currently owned by 5-Sac Self-Storaging and 18-Sac Storage, and that's

364
00:21:51,780 --> 00:21:53,680
 U-Haul.

365
00:21:53,680 --> 00:22:00,780
 And the acres that we're looking to acquire will be 2.1 acres, with an appraised value

366
00:22:00,780 --> 00:22:10,140
 of $23,249, and the square foot value on that is $4.37.

367
00:22:10,140 --> 00:22:16,820
 From their other piece of the profiting, we're doing the 0.78 acres, just a little under

368
00:22:16,820 --> 00:22:27,060
 one acre, that's valued at $14,017, and the appraised value is $4.37.

369
00:22:27,060 --> 00:22:34,420
 And this is just to expand and improve the northbound right-of-way on I-35.

370
00:22:34,420 --> 00:22:39,100
 Our recommendation, we're here today, we're going to take, wanting to take this to council

371
00:22:39,100 --> 00:22:44,660
 for tomorrow to establish authority to negotiate the acquisition of the easements using the

372
00:22:44,660 --> 00:22:49,180
 eminent domain, if necessary.

373
00:22:49,180 --> 00:22:52,100
 Any questions?

374
00:22:52,100 --> 00:22:56,660
 - I have a question.

375
00:22:56,660 --> 00:23:03,860
 I noticed that on this project, we were retaining health and associates, and we're also retaining

376
00:23:03,860 --> 00:23:06,020
 them as a surveyor on another project.

377
00:23:06,020 --> 00:23:12,540
 I was just a little confused about the property acquisition, and the survey company, and...

378
00:23:12,540 --> 00:23:22,540
 - Right, for the property acquisition, we have at least 12 companies, and we sent this

379
00:23:22,540 --> 00:23:28,460
 out for a bid, and they came back as the better choice for the bid, and that's how we chose

380
00:23:28,460 --> 00:23:32,580
 half associates for the real acquisition property.

381
00:23:32,580 --> 00:23:37,060
 - So have we used them before in this service, or is this something new that they're doing?

382
00:23:37,060 --> 00:23:42,300
 - Half associates is an engineering firm, but they have multiple branches, or departments,

383
00:23:42,300 --> 00:23:43,300
 I guess I should say.

384
00:23:43,300 --> 00:23:49,660
 So they have an acquisitions department, a relocations department, or division, and survey

385
00:23:49,660 --> 00:23:50,660
 and engineering.

386
00:23:50,660 --> 00:23:52,860
 - Okay, so they're more than a surveying firm.

387
00:23:52,860 --> 00:23:53,860
 - Yes.

388
00:23:53,860 --> 00:23:58,700
 - But I was just surprised to see them in two relatively different categories in the

389
00:23:58,700 --> 00:24:03,380
 same consent agenda, and I was like, "I wanted to at least ask about that relationship and

390
00:24:03,380 --> 00:24:05,940
 capacity or capability."

391
00:24:05,940 --> 00:24:12,100
 - And really, the action you're asking from us is to give you the authority to negotiate

392
00:24:12,100 --> 00:24:15,340
 and use eminent domain, or make the recommendation to the council.

393
00:24:15,340 --> 00:24:16,340
 - Yes.

394
00:24:16,340 --> 00:24:17,340
 - Okay.

395
00:24:17,340 --> 00:24:18,340
 - That is correct.

396
00:24:18,340 --> 00:24:19,340
 - Okay.

397
00:24:19,340 --> 00:24:20,340
 - Go ahead.

398
00:24:20,340 --> 00:24:30,700
 - Could you bring up the picture of the take?

399
00:24:30,700 --> 00:24:34,900
 - Let me see if there are other, yeah, that's the best one, I think.

400
00:24:34,900 --> 00:24:44,500
 So there are going to be easements along the U-Haul side, and I'm sorry, I don't see a

401
00:24:44,500 --> 00:24:45,500
 better picture.

402
00:24:45,500 --> 00:24:46,500
 - A better picture.

403
00:24:46,500 --> 00:24:47,500
 - Yeah, that's why...

404
00:24:47,500 --> 00:24:49,900
 - But it's right along here.

405
00:24:49,900 --> 00:24:50,900
 - Okay.

406
00:24:50,900 --> 00:24:54,900
 - So how many feet into the property is it?

407
00:24:54,900 --> 00:24:56,180
 20?

408
00:24:56,180 --> 00:24:59,100
 - 20 feet?

409
00:24:59,100 --> 00:25:03,140
 - Yes, sir.

410
00:25:03,140 --> 00:25:04,700
 - And it's a subsurface easement.

411
00:25:04,700 --> 00:25:10,620
 - Good morning, Council, I'm Cole Tangersley, I'll be the project manager for the construction

412
00:25:10,620 --> 00:25:11,620
 portion of this.

413
00:25:11,620 --> 00:25:17,420
 Let me see here, what's the next page?

414
00:25:17,420 --> 00:25:21,460
 - So the easement's only going to be a 20-foot easement, and it's going to basically go to

415
00:25:21,460 --> 00:25:25,220
 about right where this line is right here, just past the concrete.

416
00:25:25,220 --> 00:25:28,700
 The only reason we're getting this easement is because initially, and then the rest of

417
00:25:28,700 --> 00:25:32,700
 the project, we're going to be operating inside of TXOT's driveway with a permit.

418
00:25:32,700 --> 00:25:37,900
 But because they're going to be rebuilding this bridge that goes over the train tracks

419
00:25:37,900 --> 00:25:42,540
 here, the riprap's going to go too far over, and we can't get our lines under it.

420
00:25:42,540 --> 00:25:45,580
 So we ended up having to just move out another 20 feet.

421
00:25:45,580 --> 00:25:53,740
 So it's just a strip right along, just past the right here, so then it goes down all the

422
00:25:53,740 --> 00:25:54,740
 way.

423
00:25:54,740 --> 00:25:55,740
 And we're just going to be moving this waterline back.

424
00:25:55,740 --> 00:25:59,460
 - So you're just moving the waterline back, and really the take is going to be on that

425
00:25:59,460 --> 00:26:04,680
 north side of the parking lot, so they end up losing some parking spots, is that what?

426
00:26:04,680 --> 00:26:08,320
 - They won't lose any parking spots, these are 50% easements, usually subsurface.

427
00:26:08,320 --> 00:26:11,580
 So as long as they don't put anything, it'll look the same for them.

428
00:26:11,580 --> 00:26:12,580
 - They don't put a structure up there.

429
00:26:12,580 --> 00:26:13,580
 - No structure, that's right.

430
00:26:13,580 --> 00:26:18,380
 So the parking lot won't change, and that's why you see the appraisals, the amounts usually

431
00:26:18,380 --> 00:26:19,380
 like a lower amount.

432
00:26:19,380 --> 00:26:23,500
 - Do you have that agreement, I mean obviously you haven't pulled the trigger on the deal,

433
00:26:23,500 --> 00:26:28,380
 you're trying to work it out so you don't have to go to condemnation, but do you have

434
00:26:28,380 --> 00:26:32,220
 an agreement with the property owner about, do you have an agreement with the property

435
00:26:32,220 --> 00:26:37,300
 owner about allowing them to put the parking lots, parking spaces back in there?

436
00:26:37,300 --> 00:26:42,020
 - The easement, the city's standard easement document allows for flat work.

437
00:26:42,020 --> 00:26:46,020
 It allows for paving, so they would continue to be able to use it as parking.

438
00:26:46,020 --> 00:26:51,100
 - Will TextDot's work go into that new easement as well?

439
00:26:51,100 --> 00:26:55,140
 - This will be outside of the new TextDot right of way.

440
00:26:55,140 --> 00:26:58,500
 That's why the easement is needed, it's being moved outside of the right of way.

441
00:26:58,500 --> 00:27:01,220
 - But they're not acquiring anymore as far as you know?

442
00:27:01,220 --> 00:27:04,500
 - They've already acquired, that's why the city is needing to relocate its utilities.

443
00:27:04,500 --> 00:27:05,980
 - So they're not acquiring anymore as far as you know?

444
00:27:05,980 --> 00:27:07,740
 - As far as I know, that's correct.

445
00:27:07,740 --> 00:27:08,740
 - Okay.

446
00:27:08,740 --> 00:27:17,180
 - Just related question, is this the only location we expect to have additional easement

447
00:27:17,180 --> 00:27:20,140
 procured outside of the TextDot right of way?

448
00:27:20,140 --> 00:27:21,140
 - That's correct.

449
00:27:21,140 --> 00:27:24,220
 - The other side, we have plenty of room.

450
00:27:24,220 --> 00:27:29,460
 This side here, if they didn't, if they weren't building the road up, we would have had room

451
00:27:29,460 --> 00:27:32,940
 as well, but when we started doing engineering, it just doesn't work.

452
00:27:32,940 --> 00:27:35,460
 We'll be under that, it just doesn't work.

453
00:27:35,460 --> 00:27:38,820
 So we have, unfortunately we had to squeeze out a little bit.

454
00:27:38,820 --> 00:27:44,500
 - Specifically for this creek with the changes to the bridge, so the rest of I-35E all the

455
00:27:44,500 --> 00:27:48,180
 way down through South Denton, is that finalized yet?

456
00:27:48,180 --> 00:27:50,820
 - This is a very small project.

457
00:27:50,820 --> 00:27:57,460
 It's only this side of the road here, most of those other projects you're discussing

458
00:27:57,460 --> 00:28:00,420
 sir are already in construction.

459
00:28:00,420 --> 00:28:06,060
 The only project is gonna start from this water line right here, we'll move back inside

460
00:28:06,060 --> 00:28:09,620
 of TextDot's easement and then just this water line right here are the only two pieces that

461
00:28:09,620 --> 00:28:10,620
 are affected.

462
00:28:10,620 --> 00:28:14,740
 So it's, and project's concerns is relatively small.

463
00:28:14,740 --> 00:28:17,620
 - Okay, and I understand this one is just a small area.

464
00:28:17,620 --> 00:28:21,900
 I guess I was trying to understand if we're going to see more of these in the coming year

465
00:28:21,900 --> 00:28:22,900
 or two.

466
00:28:22,900 --> 00:28:28,420
 - Staff has already taken the other items to council authorizing the acquisition.

467
00:28:28,420 --> 00:28:32,900
 So this is another one of those projects that's been in the works for a few years now.

468
00:28:32,900 --> 00:28:40,340
 So we've already started the acquisition relocation of utilities and as Cole mentioned, they've

469
00:28:40,340 --> 00:28:43,940
 already been in construction, many of them, most of them so.

470
00:28:43,940 --> 00:28:44,940
 - Thank you.

471
00:28:44,940 --> 00:28:45,940
 Okay, I'm good.

472
00:28:45,940 --> 00:28:46,940
 - You're good, okay.

473
00:28:46,940 --> 00:28:47,940
 No other questions?

474
00:28:47,940 --> 00:28:52,980
 All right, do we have a motion to approve item G?

475
00:28:52,980 --> 00:28:53,980
 - So moved.

476
00:28:53,980 --> 00:28:56,540
 - Billy moves, do we have a second?

477
00:28:56,540 --> 00:28:57,540
 Lee seconds.

478
00:28:57,540 --> 00:28:58,540
 - All in favor say aye.

479
00:28:58,540 --> 00:28:59,540
 - Aye.

480
00:28:59,540 --> 00:29:00,540
 - Opposed?

481
00:29:00,540 --> 00:29:01,540
 Okay.

482
00:29:01,540 --> 00:29:07,460
 Items for individual consideration.

483
00:29:07,460 --> 00:29:10,080
 Consider approval of the January 8th, 2024 minutes.

484
00:29:10,080 --> 00:29:13,260
 Were there any changes or corrections?

485
00:29:13,260 --> 00:29:14,580
 I hope not, I signed them.

486
00:29:14,580 --> 00:29:16,180
 Do we have a motion to approve?

487
00:29:16,180 --> 00:29:21,220
 Thomas moved, Lee second, all in favor say aye.

488
00:29:21,220 --> 00:29:22,220
 - Aye.

489
00:29:22,220 --> 00:29:23,220
 - Aye.

490
00:29:23,220 --> 00:29:28,540
 - Do we have approval of the revised public utilities board meeting schedule of 2024?

491
00:29:28,540 --> 00:29:31,340
 Do we have a motion to approve the new calendar?

492
00:29:31,340 --> 00:29:33,340
 - So moved.

493
00:29:33,340 --> 00:29:36,940
 - Billy moves, Lee seconds, how's that?

494
00:29:36,940 --> 00:29:38,540
 All in favor say aye.

495
00:29:38,540 --> 00:29:39,540
 - Aye.

496
00:29:39,540 --> 00:29:41,540
 - Okay, management reports.

497
00:29:41,540 --> 00:29:47,180
 - Madam Chair, members of the PAB, just really quick on the calendars, I wanna make sure

498
00:29:47,180 --> 00:29:50,660
 that you noted that November 18th was a date that changed.

499
00:29:50,660 --> 00:29:56,460
 I tried to coax Kim into doing a presentation, she refused, so thank you for that.

500
00:29:56,460 --> 00:30:01,840
 We caught that after the fact and so nobody wanted to meet on veteran's day, so we wouldn't

501
00:30:01,840 --> 00:30:03,320
 be here.

502
00:30:03,320 --> 00:30:09,580
 So on new business action items, the only item that we have left here is related to

503
00:30:09,580 --> 00:30:14,860
 the EV vehicles, we'll be bringing back, we asked for a year for that, we'll be working

504
00:30:14,860 --> 00:30:17,660
 with Fleet to get that information to you.

505
00:30:17,660 --> 00:30:24,740
 And then future agenda items, we only have the one item on here, which we already did,

506
00:30:24,740 --> 00:30:29,300
 we are waiting for the budget department to complete their calendar and then we'll populate

507
00:30:29,300 --> 00:30:34,960
 that here, but again, as you know, that will be heavy into the budget here before too long,

508
00:30:34,960 --> 00:30:40,380
 so we'll get those dates to you, that way you can mark your personal calendars as well.

509
00:30:40,380 --> 00:30:47,100
 With that, that completes the management update, unless you have any questions for me.

510
00:30:47,100 --> 00:30:54,340
 I have one, have we had any concerns with supply for our power grid during the recent

511
00:30:54,340 --> 00:30:57,540
 cold snap or are we doing good?

512
00:30:57,540 --> 00:31:02,660
 Well, lots of concerns, that's for sure.

513
00:31:02,660 --> 00:31:08,380
 I think that RCOT has been able to keep the supply, you know, mean the demand, we did

514
00:31:08,380 --> 00:31:14,620
 have a few closed days there a couple of weeks ago, but I think generally speaking, I think

515
00:31:14,620 --> 00:31:15,620
 we've fared pretty well.

516
00:31:15,620 --> 00:31:22,340
 It hasn't been as cold as other years, and so we're hoping that that will continue, but

517
00:31:22,340 --> 00:31:28,500
 certainly a concern that we deal with every single day in 15-minute increments, just so

518
00:31:28,500 --> 00:31:34,620
 you're aware of, so, yeah.

519
00:31:34,620 --> 00:31:35,620
 Any other questions?

520
00:31:35,620 --> 00:31:40,580
 Okay, on concluding items, does any board member wish to have something put on a future

521
00:31:40,580 --> 00:31:43,580
 agenda or say something to the public?

522
00:31:43,580 --> 00:31:45,780
 I see none.

523
00:31:45,780 --> 00:31:47,900
 Let's go into the work session.

524
00:31:47,900 --> 00:31:58,620
 Receive a report, hold a discussion, and give staff direction -- oh, and it cut it off.

525
00:31:58,620 --> 00:32:06,140
 Oh, on the dead-end criteria's manual, thank you.

526
00:32:06,140 --> 00:32:07,580
 Good morning, everybody.

527
00:32:07,580 --> 00:32:12,260
 My name is Brett Bourgeois, I am the deputy city engineer here at Denton, and I am here

528
00:32:12,260 --> 00:32:18,060
 to present the proposed updates to our criteria manuals for this year.

529
00:32:18,060 --> 00:32:22,540
 So a little bit overview of our agenda, we're going to have a -- kind of discuss what our

530
00:32:22,540 --> 00:32:26,260
 public outreach plan has been for this year, go through a little bit of background on what

531
00:32:26,260 --> 00:32:32,540
 the criteria manuals are, talk about the high-level changes that we're proposing, and some next

532
00:32:32,540 --> 00:32:35,780
 steps for the process going forward here.

533
00:32:35,780 --> 00:32:39,620
 I have in attendance multiple technical experts in different departments across the city that

534
00:32:39,620 --> 00:32:45,660
 are able to answer any specific questions you may have that I can't answer.

535
00:32:45,660 --> 00:32:49,940
 So our public utility or our public outreach plan this year has been started in September.

536
00:32:49,940 --> 00:32:55,140
 We all developed our town hall, brought all developers into the Development Services Center,

537
00:32:55,140 --> 00:32:59,020
 presented a lot of the high-level overview or high-level changes that we're proposing,

538
00:32:59,020 --> 00:33:05,660
 discussed the process that we're going through, and opened them up for feedback from the community.

539
00:33:05,660 --> 00:33:10,300
 We published the criteria manuals online in November once we had a draft that had been

540
00:33:10,300 --> 00:33:14,780
 reviewed internally enough that we felt was confident to be published online to receive

541
00:33:14,780 --> 00:33:16,460
 outside comments.

542
00:33:16,460 --> 00:33:20,380
 We then presented to the Texas Society of Professional Engineers that represents the

543
00:33:20,380 --> 00:33:24,980
 Denton district, Denton area, so we got all the engineering firms in, presented the changes

544
00:33:24,980 --> 00:33:25,980
 to them as well.

545
00:33:25,980 --> 00:33:31,740
 We went to plan the zoning commission a few weeks ago on the 10th, and we're here today.

546
00:33:31,740 --> 00:33:37,220
 We plan to go to the city council on February 20th for a work session and then a public

547
00:33:37,220 --> 00:33:42,660
 hearing with an effective date on March 1st.

548
00:33:42,660 --> 00:33:44,480
 So a little bit of background on the criteria manuals.

549
00:33:44,480 --> 00:33:47,900
 This was a pretty extensive update that we did this year.

550
00:33:47,900 --> 00:33:52,660
 Previously we've had about four different criteria manuals.

551
00:33:52,660 --> 00:33:57,220
 We added a fifth one this year with our street lights, so we had separate documents.

552
00:33:57,220 --> 00:34:02,260
 We decided to roll those all into one document with different sections to cover different

553
00:34:02,260 --> 00:34:07,620
 areas of the criteria manual, and that mirrors the DDC.

554
00:34:07,620 --> 00:34:10,580
 It's one document that we have to update, one document to bring forward instead of five

555
00:34:10,580 --> 00:34:13,460
 different documents we bring forward.

556
00:34:13,460 --> 00:34:17,900
 What we've done in the past for our criteria manual updates is that we had the representatives

557
00:34:17,900 --> 00:34:21,500
 of all city departments get together, we walked through every document, made sure that everybody

558
00:34:21,500 --> 00:34:23,300
 was on board with it.

559
00:34:23,300 --> 00:34:28,660
 That process worked pretty well, but it was very inefficient in terms of time of staff.

560
00:34:28,660 --> 00:34:30,620
 And so this year we did a little bit different process.

561
00:34:30,620 --> 00:34:35,980
 We identified key staff members, technical leads in every department, let them make their

562
00:34:35,980 --> 00:34:40,180
 proposed changes, their proposed updates, kind of tackled what we knew we needed to

563
00:34:40,180 --> 00:34:41,180
 change.

564
00:34:41,180 --> 00:34:45,660
 And then once we had a document already into like a preliminary draft, then we brought

565
00:34:45,660 --> 00:34:50,440
 all the city departments together, showed them what we'd done and say, "Hey, now provide

566
00:34:50,440 --> 00:34:51,440
 us comments."

567
00:34:51,440 --> 00:34:56,060
 We made it more efficient to have people comment on something instead of asking them to create

568
00:34:56,060 --> 00:34:57,060
 something.

569
00:34:57,060 --> 00:35:00,980
 So that was a little bit different process, and it seemed to work better because it was

570
00:35:00,980 --> 00:35:03,300
 just quicker in terms of the time.

571
00:35:03,300 --> 00:35:08,460
 And then once we had all those changes made in September, we sent it out for internal

572
00:35:08,460 --> 00:35:13,980
 review from September and October and made further internal adjustments before we went

573
00:35:13,980 --> 00:35:17,220
 out to post it online for public comment.

574
00:35:17,220 --> 00:35:21,800
 We've done it online, we've posted the public hearing notice on the Denton Record Chronicle,

575
00:35:21,800 --> 00:35:27,300
 and now we're presenting all the different boards and commissions and city council.

576
00:35:27,300 --> 00:35:31,680
 So a little bit of history of the different documents the city has.

577
00:35:31,680 --> 00:35:36,740
 We have the Denton Development Code, which sets the policies and the procedures of how

578
00:35:36,740 --> 00:35:39,900
 land uses and how to develop within the city of Denton.

579
00:35:39,900 --> 00:35:43,540
 The next level down, we have the criteria manuals, which provide the technical information

580
00:35:43,540 --> 00:35:49,180
 and the design requirements to design, and the technical direction for projects in the

581
00:35:49,180 --> 00:35:50,180
 city of Denton.

582
00:35:50,180 --> 00:35:55,660
 And then we have the standard specifications and the standard details, which explain, "Okay,

583
00:35:55,660 --> 00:35:59,300
 now that you have it designed, this is the materials you have to use.

584
00:35:59,300 --> 00:36:01,340
 This is how you have to, you know, place the backfill.

585
00:36:01,340 --> 00:36:03,780
 This is how you have to compact the roadway surface."

586
00:36:03,780 --> 00:36:07,900
 And then the drawings show what the connections and how all those different templates are

587
00:36:07,900 --> 00:36:08,900
 supposed to look like.

588
00:36:08,900 --> 00:36:13,740
 And this is another kind of a show in the hierarchy of the different documents within

589
00:36:13,740 --> 00:36:14,740
 the city.

590
00:36:14,740 --> 00:36:19,940
 Development Code and everything references down to the lowest level during construction.

591
00:36:19,940 --> 00:36:22,980
 So a little bit high level of some of the changes.

592
00:36:22,980 --> 00:36:27,540
 For solid waste this year, we received -- they had a pretty extensive rewrite of their criteria

593
00:36:27,540 --> 00:36:28,940
 manual a couple years ago.

594
00:36:28,940 --> 00:36:32,580
 They received some comments on one of the tables was a little bit difficult to read

595
00:36:32,580 --> 00:36:36,040
 and difficult to follow in terms of the enclosure requirements.

596
00:36:36,040 --> 00:36:41,060
 So they received that feedback, made those changes, improved the table going forward.

597
00:36:41,060 --> 00:36:46,580
 We've also provided some information on the routing of solid waste vehicles.

598
00:36:46,580 --> 00:36:49,140
 The truck routing was discussed in the transportation criteria.

599
00:36:49,140 --> 00:36:53,540
 It was not discussed in the solid waste criteria, so a lot of times it was missed.

600
00:36:53,540 --> 00:36:55,900
 Require a 30-foot turn radius for the new trucks.

601
00:36:55,900 --> 00:37:00,340
 Need a 50-foot clear space in front of the containers to allow the trucks to back in.

602
00:37:00,340 --> 00:37:02,620
 You get the equipment and pull out.

603
00:37:02,620 --> 00:37:06,580
 We also put in some requirements saying that you cannot park cars or place things in the

604
00:37:06,580 --> 00:37:07,640
 swing gates.

605
00:37:07,640 --> 00:37:12,380
 So yes, they had a clear space, but you can't open the gates because you had vehicles parked

606
00:37:12,380 --> 00:37:13,500
 directly against the container.

607
00:37:13,500 --> 00:37:18,460
 So we had to explicitly say you can't park here now.

608
00:37:18,460 --> 00:37:22,100
 For the stormwater one, this is the one that we're kind of anticipating a little bit more

609
00:37:22,100 --> 00:37:27,660
 of pushback from the development community is this first bullet point here, is that we

610
00:37:27,660 --> 00:37:29,180
 are recommending this year.

611
00:37:29,180 --> 00:37:33,660
 It's not a requirement and this puts us more in alignment with the current regulations

612
00:37:33,660 --> 00:37:35,540
 within ice swim for the Metroplex.

613
00:37:35,540 --> 00:37:42,060
 We're recommending that all stormwater runoff is treated to an 80 percent, 80 percent of

614
00:37:42,060 --> 00:37:46,500
 the total suspended solids are captured and treated out of the stormwater runoff.

615
00:37:46,500 --> 00:37:53,260
 We've been using that in the detention pond requirement, but it doesn't function that

616
00:37:53,260 --> 00:37:54,260
 way.

617
00:37:54,260 --> 00:37:58,120
 So we've been actually over-designing, over-sizing our detention ponds within the city.

618
00:37:58,120 --> 00:38:03,140
 And this is a better way of actually enforcing the requirements of water quality.

619
00:38:03,140 --> 00:38:04,640
 We've discussed it internally.

620
00:38:04,640 --> 00:38:09,140
 We decided to do kind of a soft rollout, make it a recommendation this year, kind of get

621
00:38:09,140 --> 00:38:13,060
 people used to this idea, then make it a requirement going forward.

622
00:38:13,060 --> 00:38:17,820
 This is a two-part process or two-fold reasons for that because ice swim already discusses

623
00:38:17,820 --> 00:38:20,820
 this and that we need to be doing, we should be doing this.

624
00:38:20,820 --> 00:38:28,060
 They provide 28 different pre-designed mitigation solutions to actually treat this as the total

625
00:38:28,060 --> 00:38:33,340
 suspended solids, and EPA is going to do an update where they're going to make this requirement

626
00:38:33,340 --> 00:38:34,340
 going forward also.

627
00:38:34,340 --> 00:38:38,460
 So in order for us to be in compliance with the EPA and our MS4 permit, we're going to

628
00:38:38,460 --> 00:38:40,540
 be needing to treat water quality.

629
00:38:40,540 --> 00:38:41,540
 Yes.

630
00:38:41,540 --> 00:38:50,620
 I have a question that may be outside your scope, but what kind of processes are they

631
00:38:50,620 --> 00:38:55,740
 or are you looking towards to treat stormwater runoff?

632
00:38:55,740 --> 00:39:03,420
 So like I said, ice swim has about 28 different options, bioswales, filtration systems, you

633
00:39:03,420 --> 00:39:08,100
 know, cartridge filter systems, something like that that will treat not just the volume

634
00:39:08,100 --> 00:39:11,980
 of water, but actually take a lot of that sediment out of the water before it goes into

635
00:39:11,980 --> 00:39:13,860
 the stormwater system.

636
00:39:13,860 --> 00:39:18,020
 So like if you have like a grass area or like a drainage swale that allows the water to

637
00:39:18,020 --> 00:39:25,260
 infiltrate into it, that material collects the solids or the silt or the clay and gets

638
00:39:25,260 --> 00:39:27,100
 cleaner water out into the system.

639
00:39:27,100 --> 00:39:29,060
 So who owns the stormwater facilities?

640
00:39:29,060 --> 00:39:31,180
 Doesn't the city own them?

641
00:39:31,180 --> 00:39:35,340
 That goes into our next bullet point.

642
00:39:35,340 --> 00:39:42,060
 So currently a lot of the stormwater facilities, we have some public and we have some private.

643
00:39:42,060 --> 00:39:47,100
 We don't have a good inventory of who owns what, and so we were actually putting in here

644
00:39:47,100 --> 00:39:51,380
 a stormwater maintenance agreement where when a private development or private facility

645
00:39:51,380 --> 00:39:56,580
 comes online, they sign an agreement with the city saying we own it, it's a type of

646
00:39:56,580 --> 00:40:02,460
 this property, here's how we operate and maintain it, and it's a requirement for them to operate

647
00:40:02,460 --> 00:40:04,780
 and maintain it where we can request records of it.

648
00:40:04,780 --> 00:40:08,820
 If they're not operating and maintaining it appropriately, the city can come in and operate

649
00:40:08,820 --> 00:40:12,660
 and maintain it, and then we're working on a mechanism to charge back to the property

650
00:40:12,660 --> 00:40:15,700
 owners that we've had to maintain this for them.

651
00:40:15,700 --> 00:40:22,060
 So this is being done in Fort Worth and other cities within the Metroplex.

652
00:40:22,060 --> 00:40:28,820
 We use Fort Worth as a go-by, as in a good example, so we built it off of that, but that's

653
00:40:28,820 --> 00:40:30,340
 coming forward.

654
00:40:30,340 --> 00:40:36,500
 So what would be an example of a development here in Denton that they'd have their own

655
00:40:36,500 --> 00:40:38,940
 private stormwater maintenance facilities?

656
00:40:38,940 --> 00:40:43,500
 So a lot of detention ponds in the city of Denton are owned by HOAs, and HOAs don't know

657
00:40:43,500 --> 00:40:47,580
 they own them, and so they're not properly maintaining them, so they have a lot of vegetation

658
00:40:47,580 --> 00:40:52,700
 growth, they're getting infiltrated with sediment, they have debris in them, so when storm events

659
00:40:52,700 --> 00:40:58,620
 happen, those detention ponds don't function and flood, create habitat for mosquitoes,

660
00:40:58,620 --> 00:41:03,180
 things like that where they need to be maintaining those, and there's no mechanism for us to

661
00:41:03,180 --> 00:41:05,120
 make them maintain them.

662
00:41:05,120 --> 00:41:10,260
 We don't have right of entry a lot of times to access them ourselves, we have to do record

663
00:41:10,260 --> 00:41:14,980
 research and what happens is that when a flood event happens, we get calls of city manager's

664
00:41:14,980 --> 00:41:20,020
 office saying, "We're flooding, go fix it," but we don't know it's not the city's, but

665
00:41:20,020 --> 00:41:23,340
 we go out and we fix it anyways, because that's what our obligation is.

666
00:41:23,340 --> 00:41:27,140
 So we need to figure out, we need to create a process where we can say, "Hey, we came

667
00:41:27,140 --> 00:41:31,100
 and fixed this for you guys in an event, we need you guys to help reverse the cost of

668
00:41:31,100 --> 00:41:34,140
 the city that we've had to expend to maintain these structures for you."

669
00:41:34,140 --> 00:41:44,020
 How are you going to monitor the stormwater runoff solids?

670
00:41:44,020 --> 00:41:46,140
 It's done through the design process.

671
00:41:46,140 --> 00:41:51,700
 So when they do the design calculations, it shows that what the percentage of the areas

672
00:41:51,700 --> 00:41:55,700
 that are straining, as long as you put these mitigation measures in, you can calculate

673
00:41:55,700 --> 00:41:59,820
 the runoff is, and then as long as we make sure that they're in construction that we

674
00:41:59,820 --> 00:42:04,420
 need to do, we're going to be able to monitor that.

675
00:42:04,420 --> 00:42:08,060
 I actually have an expert here from our watershed group.

676
00:42:08,060 --> 00:42:12,300
 Christy Upton will be able to answer some of those questions.

677
00:42:12,300 --> 00:42:14,180
 Christy Upton, Environmental Services.

678
00:42:14,180 --> 00:42:21,340
 I'm the Environmental Compliance Coordinator and monitoring for stormwater runoff.

679
00:42:21,340 --> 00:42:31,660
 So as Brett alluded to, the design process is the modeling or the idea of what this structure,

680
00:42:31,660 --> 00:42:36,380
 how it will function and how much pollutant will be removed.

681
00:42:36,380 --> 00:42:47,100
 The design is for sediment removal with the understanding, as the ice swim manual also

682
00:42:47,100 --> 00:42:51,220
 discusses, along with sediment removal.

683
00:42:51,220 --> 00:42:55,420
 Many of those pollutants of concern are also captured.

684
00:42:55,420 --> 00:43:01,980
 So those designs are meant to capture other pollutants in addition to the sediment.

685
00:43:01,980 --> 00:43:07,140
 So you're not really monitoring, you're doing that in the design phase.

686
00:43:07,140 --> 00:43:12,340
 You're theoretically stopping the sediment runoff through the design phase.

687
00:43:12,340 --> 00:43:15,180
 Pre-construction, yes.

688
00:43:15,180 --> 00:43:19,500
 Post-construction, there's two monitoring tools.

689
00:43:19,500 --> 00:43:25,720
 The first is to monitor for the function of the structure, which is why the maintenance

690
00:43:25,720 --> 00:43:34,340
 agreements are necessary to put the onus on the property owners to monitor for the maintenance

691
00:43:34,340 --> 00:43:36,540
 of those structures.

692
00:43:36,540 --> 00:43:47,420
 But secondly, our stormwater team, the watershed protection group, they do have a monthly stormwater

693
00:43:47,420 --> 00:43:55,440
 monitoring program, so there's monitoring sites across the city of Denton and they collect

694
00:43:55,440 --> 00:43:59,380
 samples, they've been collecting samples for over 20 years.

695
00:43:59,380 --> 00:44:07,100
 So we have trend data, we have knowledge about the quality of the stormwater coming off of

696
00:44:07,100 --> 00:44:12,900
 our land and we continue to monitor for concerns.

697
00:44:12,900 --> 00:44:15,220
 Is most of this complaint driven?

698
00:44:15,220 --> 00:44:22,380
 No, we have specific sites across the city that we have been collecting for over 20 years.

699
00:44:22,380 --> 00:44:23,380
 So we know those trends.

700
00:44:23,380 --> 00:44:29,300
 But are those including the HOA run or the citizen-owned drainage systems as well?

701
00:44:29,300 --> 00:44:30,300
 Correct.

702
00:44:30,300 --> 00:44:39,740
 So these monitoring sites were chosen for access, for points of collection, so you'll

703
00:44:39,740 --> 00:44:42,100
 have multiple streams coming together.

704
00:44:42,100 --> 00:44:50,460
 So while it's a great tool for us to know the quality of what's coming off of our land,

705
00:44:50,460 --> 00:44:57,700
 it's not a direct measurement of a specific facility and how well that specific facility

706
00:44:57,700 --> 00:44:58,860
 is doing.

707
00:44:58,860 --> 00:45:03,900
 But if they see something that's way off, it also can trigger for --

708
00:45:03,900 --> 00:45:06,700
 And then you start looking upstream at that point, yeah.

709
00:45:06,700 --> 00:45:07,700
 Correct.

710
00:45:07,700 --> 00:45:08,700
 All right.

711
00:45:08,700 --> 00:45:09,700
 Thank you.

712
00:45:09,700 --> 00:45:10,700
 You're welcome.

713
00:45:10,700 --> 00:45:15,860
 Before you go, I have a question, it may not be in your bailiwick, but so we're collecting

714
00:45:15,860 --> 00:45:21,460
 and stopping all this sediment from getting into the runoff, where does the sludge go?

715
00:45:21,460 --> 00:45:23,980
 Good question.

716
00:45:23,980 --> 00:45:28,340
 There's disposal rules on that.

717
00:45:28,340 --> 00:45:38,460
 Most of it can go into your general landfill unless there was a reason for concern.

718
00:45:38,460 --> 00:45:43,820
 But I think, for the most part, it's landfill.

719
00:45:43,820 --> 00:45:44,820
 Thank you.

720
00:45:44,820 --> 00:45:45,820
 All right.

721
00:45:45,820 --> 00:45:55,460
 And one of the other big changes that we're looking at this year is that when a project

722
00:45:55,460 --> 00:45:59,740
 develops a site, the site already naturally grades to different outfall points within

723
00:45:59,740 --> 00:46:01,080
 the property.

724
00:46:01,080 --> 00:46:05,860
 And so when a developer comes in and wants to come in and regrade the site, if they're

725
00:46:05,860 --> 00:46:10,420
 going to divert water, say, from outfalling from the west side of the site to the east

726
00:46:10,420 --> 00:46:14,100
 side of the site, require some additional diversion information and calculations to

727
00:46:14,100 --> 00:46:19,140
 make sure that we're not over flooding the flood control structures or the storm drain

728
00:46:19,140 --> 00:46:20,980
 system on that east side of the property.

729
00:46:20,980 --> 00:46:24,140
 We want to make sure that -- because it's already designed to account for the way the

730
00:46:24,140 --> 00:46:28,380
 flows go, so for changing it, we need to make sure that we're not causing any adverse impacts

731
00:46:28,380 --> 00:46:30,140
 in that direction.

732
00:46:30,140 --> 00:46:34,540
 And also, we actually added discussion as to what is considered an adverse impact or a

733
00:46:34,540 --> 00:46:35,660
 downstream impact.

734
00:46:35,660 --> 00:46:38,340
 And so it was never clearly defined.

735
00:46:38,340 --> 00:46:43,660
 It says you can't cause adverse impacts downstream or adverse impacts on neighboring properties.

736
00:46:43,660 --> 00:46:45,460
 It wasn't defined.

737
00:46:45,460 --> 00:46:48,860
 That's a, you know, subjective term is what is adverse impacts.

738
00:46:48,860 --> 00:46:57,500
 We actually had to define you cannot raise the flood level on a neighboring property.

739
00:46:57,500 --> 00:47:02,540
 For the transportation criteria manual this year, we were shorthanded on staff for a transportation

740
00:47:02,540 --> 00:47:03,540
 engineer.

741
00:47:03,540 --> 00:47:04,540
 We actually did hire one.

742
00:47:04,540 --> 00:47:07,780
 We have a new transportation services group, so they are going to be making more technical

743
00:47:07,780 --> 00:47:09,340
 updates this year.

744
00:47:09,340 --> 00:47:13,580
 The big change that we did is that we kept a lot of the technical the same, but we restructured

745
00:47:13,580 --> 00:47:15,300
 the entire document.

746
00:47:15,300 --> 00:47:19,420
 So before this document, I referred to it as kind of a Frankenstein document where everything

747
00:47:19,420 --> 00:47:22,940
 was just added to the bottom if we needed something, was added to the bottom.

748
00:47:22,940 --> 00:47:26,780
 And so this year, we reorganized it to make it flow coherently.

749
00:47:26,780 --> 00:47:30,260
 When someone's designing or looking at it, it all makes sense in the order that you read

750
00:47:30,260 --> 00:47:32,740
 it and you apply the criteria.

751
00:47:32,740 --> 00:47:38,540
 Given the technical changes that we did make, we were actually made aware by a developer,

752
00:47:38,540 --> 00:47:42,540
 a consultant engineer, that our profile grades did not make sense.

753
00:47:42,540 --> 00:47:47,660
 So our roads are crowned, and then you transition up to the driveway up to the pad.

754
00:47:47,660 --> 00:47:52,580
 Well, that transition from the crowned roadway to the driveway approach was not mathematically

755
00:47:52,580 --> 00:47:55,560
 possible to meet and have a sidewalk, et cetera, on it.

756
00:47:55,560 --> 00:48:00,900
 So we had to go back and reevaluate that and adjust that transition and fit in our technical

757
00:48:00,900 --> 00:48:03,460
 documents.

758
00:48:03,460 --> 00:48:07,500
 We've also added a Q&A analysis for gate entrances and drive-throughs to make sure that we're

759
00:48:07,500 --> 00:48:11,980
 not stacking vehicles back into traffic or into travel lanes.

760
00:48:11,980 --> 00:48:17,980
 We added, for the turn lane warrants, some factors to consider with its vehicles versus

761
00:48:17,980 --> 00:48:23,660
 trucks versus the crash history versus the history of the intersection, how it's functioning.

762
00:48:23,660 --> 00:48:26,620
 We had to outline all that because we were getting some pushback from the development

763
00:48:26,620 --> 00:48:30,700
 community as to is the need for a turn lane warranted or not.

764
00:48:30,700 --> 00:48:36,560
 And then we also added guidance on how to measure the distance from driveways to intersections.

765
00:48:36,560 --> 00:48:41,460
 That was one that's engineering convention is different on this one.

766
00:48:41,460 --> 00:48:44,900
 You measure from the center intersection to the driveway, from the back of the curb to

767
00:48:44,900 --> 00:48:48,180
 the driveway, from the right-of-way line to the driveway.

768
00:48:48,180 --> 00:48:51,800
 And so we discussed internally, and the best solution we came up with was from the back

769
00:48:51,800 --> 00:48:53,700
 of the curb.

770
00:48:53,700 --> 00:48:57,620
 Because if you're measuring from the center of the intersection, 50 feet to the driveway,

771
00:48:57,620 --> 00:49:01,180
 what if you have an intersection that's got four lanes and a turn lane on it?

772
00:49:01,180 --> 00:49:05,460
 Well, that 50 feet all of a sudden is now five feet at the back of the curb.

773
00:49:05,460 --> 00:49:08,100
 If you measure from the right-of-way line, when you go out to the field, you don't know

774
00:49:08,100 --> 00:49:09,380
 where the right-of-way line is.

775
00:49:09,380 --> 00:49:11,760
 You might have an easement, you might have utilities.

776
00:49:11,760 --> 00:49:17,280
 So back of the curb is an actual physical device or barrier that you can measure from

777
00:49:17,280 --> 00:49:19,380
 to the nearest driveway.

778
00:49:19,380 --> 00:49:23,460
 So that's what the direction we decided to go with.

779
00:49:23,460 --> 00:49:30,660
 For the water/wastewater updates, we prohibit the use of installing manholes, grates, et

780
00:49:30,660 --> 00:49:34,820
 cetera, in sidewalks, ramps, and driveways.

781
00:49:34,820 --> 00:49:39,500
 The reason that is that they're not ADA-approved devices or surfaces, and if you have to service

782
00:49:39,500 --> 00:49:41,580
 those manholes, you have to open them up.

783
00:49:41,580 --> 00:49:44,900
 Now you're blocking the sidewalk, you're blocking the driveway, you're taking the curb ramp

784
00:49:44,900 --> 00:49:45,900
 out of service.

785
00:49:45,900 --> 00:49:50,260
 So we need to have those off of those facilities so we can access them and not obstruct the

786
00:49:50,260 --> 00:49:53,880
 flow of people or of traffic or people.

787
00:49:53,880 --> 00:49:57,620
 We provided some additional guidance on the sizing of water meters.

788
00:49:57,620 --> 00:50:02,220
 Our water department had some confusion or concern with developers not knowing what size

789
00:50:02,220 --> 00:50:08,180
 meters to order, so we clarified that table and adjusted to make sure it's more clear.

790
00:50:08,180 --> 00:50:13,420
 We wanted a five-foot minimum separation from our sewer manholes and any other utility line,

791
00:50:13,420 --> 00:50:15,620
 so that way if we ever need to service the manhole, we can.

792
00:50:15,620 --> 00:50:20,220
 We don't have to relocate the utility that's adjacent to it to access the manhole and serve

793
00:50:20,220 --> 00:50:24,540
 us that manhole if we need to tap into it or repair it for any reason.

794
00:50:24,540 --> 00:50:28,580
 And then we also asked our lift stations to be designed to 100-year flood protection instead

795
00:50:28,580 --> 00:50:31,420
 of a 25-year flood protection.

796
00:50:31,420 --> 00:50:33,660
 Lift stations are considered critical infrastructure.

797
00:50:33,660 --> 00:50:37,740
 If they go down during the flood event, we have a serious issue.

798
00:50:37,740 --> 00:50:44,100
 Part of our FEMA community rating system is that we recommended that all critical infrastructures

799
00:50:44,100 --> 00:50:48,620
 be protected against 100-year flood, so this is putting us in compliance with the recommendations

800
00:50:48,620 --> 00:50:57,140
 from FEMA saying that we want to protect our city and prevent the flood risk.

801
00:50:57,140 --> 00:51:01,260
 So for the street light design criteria, this was actually adopted in, I want to say, late

802
00:51:01,260 --> 00:51:02,260
 October.

803
00:51:02,260 --> 00:51:03,940
 It was a new criteria manual.

804
00:51:03,940 --> 00:51:04,940
 We didn't make any changes.

805
00:51:04,940 --> 00:51:09,660
 We made, I think, very slight changes, just some wording changes to it, but the big thing

806
00:51:09,660 --> 00:51:15,320
 is that we just added it to this document, so that way it's all cohesive into one document.

807
00:51:15,320 --> 00:51:20,200
 One of the highlights of it is that we require lighting studies done on all streets except

808
00:51:20,200 --> 00:51:24,700
 for local residential roadways with a 30-mile-per-hour or less speed limit.

809
00:51:24,700 --> 00:51:29,620
 We require lighting to be spaced every 30 feet or over 250 feet for those residential

810
00:51:29,620 --> 00:51:35,420
 roads, and that we also put lighting requirements for intersections, cul-de-sacs, railroad crossings,

811
00:51:35,420 --> 00:51:36,420
 et cetera.

812
00:51:36,420 --> 00:51:41,980
 And the manual also outlines what are approved lumineers, hardware, poles, provides a list

813
00:51:41,980 --> 00:51:42,980
 of those.

814
00:51:42,980 --> 00:51:43,980
 That's what staff keeps on hand.

815
00:51:43,980 --> 00:51:47,620
 That's what staff knows how to operate and maintain, so we have all that listed out within

816
00:51:47,620 --> 00:51:52,900
 the criteria manual.

817
00:51:52,900 --> 00:51:58,580
 So for the -- the last thing that we added was an official design deviation section to

818
00:51:58,580 --> 00:52:00,620
 the criteria manual.

819
00:52:00,620 --> 00:52:06,380
 There's always been a variance procedure or a deviation procedure from the criteria manual.

820
00:52:06,380 --> 00:52:09,500
 It's been informal, it's been kind of administrative.

821
00:52:09,500 --> 00:52:14,100
 This outlines the steps, the requirements to -- if a designer or developer is unable

822
00:52:14,100 --> 00:52:19,900
 to meet the criteria within the document, a process to change the design or do different

823
00:52:19,900 --> 00:52:26,300
 criteria, provide a document in there, a form for them to fill out, and justification for

824
00:52:26,300 --> 00:52:27,300
 it.

825
00:52:27,300 --> 00:52:31,860
 It needs to be demonstrated on the hardship of the site, physical characteristics, something

826
00:52:31,860 --> 00:52:35,860
 that they -- that they don't have a control over cannot be a deviation because something

827
00:52:35,860 --> 00:52:40,220
 is expensive or hard, it's -- this is what the city needs to protect its infrastructure

828
00:52:40,220 --> 00:52:41,340
 and for the residents.

829
00:52:41,340 --> 00:52:47,700
 It cannot be a life safety issue that we want to get around, so we have a criteria for that.

830
00:52:47,700 --> 00:52:52,740
 And then those deviations go to the technical experts in the different fields to review,

831
00:52:52,740 --> 00:52:57,020
 evaluate, and make a recommendation if they need to be -- if they approve it or they disagree

832
00:52:57,020 --> 00:52:58,620
 with that deviation.

833
00:52:58,620 --> 00:53:02,140
 And then if they do disagree with it, it gives some language saying, okay, well, you can

834
00:53:02,140 --> 00:53:06,980
 resubmit additional information, you can have a meeting to kind of explain the case and

835
00:53:06,980 --> 00:53:14,300
 kind of go through the process of evaluating that further.

836
00:53:14,300 --> 00:53:19,500
 So next steps, after today, we plan to go to city council for a work session at a public

837
00:53:19,500 --> 00:53:25,060
 hearing and a proposed adoption on February 20th and with an effective date on March 1st.

838
00:53:25,060 --> 00:53:30,100
 And again, kind of the overall public outreach plan that we've gone through.

839
00:53:30,100 --> 00:53:34,460
 And if you have any questions, myself and all of our technical experts are here to answer

840
00:53:34,460 --> 00:53:35,460
 them.

841
00:53:35,460 --> 00:53:36,460
 >> Okay.

842
00:53:36,460 --> 00:53:37,460
 Questions?

843
00:53:37,460 --> 00:53:38,460
 >> I have --

844
00:53:38,460 --> 00:53:39,460
 >> Let's do a ride back.

845
00:53:39,460 --> 00:53:40,460
 I'm just so --

846
00:53:40,460 --> 00:53:41,460
 >> Sorry.

847
00:53:41,460 --> 00:53:42,460
 [laughter]

848
00:53:42,460 --> 00:53:52,580
 >> My first question is, you had a meeting with area engineering firms, personnel.

849
00:53:52,580 --> 00:53:57,540
 Did you receive significant feedback from the engineering community during the public

850
00:53:57,540 --> 00:53:59,900
 review comments?

851
00:53:59,900 --> 00:54:07,040
 >> We actually posted a form online, a comment response form so we can receive comments.

852
00:54:07,040 --> 00:54:11,780
 We have received a few, I don't remember exactly how many, a lot of -- excuse me, a lot of

853
00:54:11,780 --> 00:54:17,660
 the comments that we received is actually from internal staff from what they've seen.

854
00:54:17,660 --> 00:54:21,980
 It's a combination of what do we see in terms of the design variances or deviations that

855
00:54:21,980 --> 00:54:27,420
 we need to address receiving frequency of these ones or the comments that the staff

856
00:54:27,420 --> 00:54:31,980
 receives from developers that they're saying, "Oh, we're having a hard time meeting this.

857
00:54:31,980 --> 00:54:32,980
 This is a challenge.

858
00:54:32,980 --> 00:54:34,980
 This is not what the industry standard is."

859
00:54:34,980 --> 00:54:37,660
 So a lot of the comments come internally.

860
00:54:37,660 --> 00:54:42,500
 We have received a few from external, and we do our best to address those.

861
00:54:42,500 --> 00:54:48,980
 >> Well, I'm disappointed in my engineering brethren in that case, because it seems to

862
00:54:48,980 --> 00:54:55,780
 me that although all this standardization and confirmation, you know, conforming with other

863
00:54:55,780 --> 00:55:01,180
 upcoming standards is probably prudent, it seems to me we're adding a lot of cost to

864
00:55:01,180 --> 00:55:05,900
 development and those costs are going to affect the private sector, but they're also going

865
00:55:05,900 --> 00:55:08,260
 to affect future city projects.

866
00:55:08,260 --> 00:55:16,740
 Has there been any kind of cost trade-off risk assessment of these changes?

867
00:55:16,740 --> 00:55:21,460
 >> There has been some of the feedback we've received is that we've done a lot of updates

868
00:55:21,460 --> 00:55:27,740
 real frequently, and so our goal is to get this document to a point where we're comfortable

869
00:55:27,740 --> 00:55:31,660
 with it and not touch it for about five years, because we've gotten a lot of feedback that

870
00:55:31,660 --> 00:55:34,540
 they don't know -- the criteria is constantly changing.

871
00:55:34,540 --> 00:55:37,500
 We don't know what criteria may know the full -- to follow.

872
00:55:37,500 --> 00:55:38,660
 We can't estimate the cost.

873
00:55:38,660 --> 00:55:42,700
 We can't figure out how to apply these, because we're changing them yearly.

874
00:55:42,700 --> 00:55:48,860
 Well, when I got here two years ago, it was the first time they were updated since 2008,

875
00:55:48,860 --> 00:55:53,940
 so there are a long time in between updates, and now we're trying to get ourselves up to

876
00:55:53,940 --> 00:56:00,620
 current standards in a reasonable time, and it's just between staff demands and timing,

877
00:56:00,620 --> 00:56:03,140
 it's hard for us to get these updates done in one go.

878
00:56:03,140 --> 00:56:06,580
 So we're doing this kind of incremental approach, and then once we get it out to a certain point,

879
00:56:06,580 --> 00:56:11,700
 we want to leave it alone, let the industry kind of get used to this as the standard for

880
00:56:11,700 --> 00:56:12,700
 them.

881
00:56:12,700 --> 00:56:13,700
 >> Absorb it, so to speak.

882
00:56:13,700 --> 00:56:14,700
 >> Yeah.

883
00:56:14,700 --> 00:56:17,700
 >> Well, I serve on a standards committee, so I am familiar with this problem.

884
00:56:17,700 --> 00:56:18,700
 >> Yes.

885
00:56:18,700 --> 00:56:23,980
 >> I was wondering, is there some way we can get some kind of cost trade-off analysis on

886
00:56:23,980 --> 00:56:26,940
 some of these changes?

887
00:56:26,940 --> 00:56:27,940
 >> We can look into it.

888
00:56:27,940 --> 00:56:28,940
 We can ask the developers.

889
00:56:28,940 --> 00:56:37,140
 The changes that we're seeing on the design side are not super impactful from capital project

890
00:56:37,140 --> 00:56:39,340
 side or internal engineering design, because it's --

891
00:56:39,340 --> 00:56:44,060
 >> Well, let's see, Mike, for instance, the lighting, you made, I think, some pretty good

892
00:56:44,060 --> 00:56:48,540
 changes to the lighting requirements for street lighting, but there's going to be cost impact

893
00:56:48,540 --> 00:56:50,960
 to that, and they'll primarily be felt by the city.

894
00:56:50,960 --> 00:56:55,940
 >> It's going to be felt by the city, either through the contracts with the developments

895
00:56:55,940 --> 00:56:58,940
 coming in or felt by the city to actually have to install them themselves, because we're

896
00:56:58,940 --> 00:57:03,620
 having to go back and retrofit the lighting in a lot of locations and change the lighting

897
00:57:03,620 --> 00:57:05,860
 or add lighting ourselves for internal city costs.

898
00:57:05,860 --> 00:57:09,060
 So the cost is getting applied to the city one way or the other, unfortunately.

899
00:57:09,060 --> 00:57:10,060
 >> Okay.

900
00:57:10,060 --> 00:57:11,060
 Well, I understand that.

901
00:57:11,060 --> 00:57:14,180
 I'm just saying it looks to me like you're creating some cost issues.

902
00:57:14,180 --> 00:57:18,500
 I don't see any consideration of the cost risk tradeoff.

903
00:57:18,500 --> 00:57:21,400
 Is there some way that we can get some feedback on that?

904
00:57:21,400 --> 00:57:25,100
 >> I can definitely speak with staff and see if we can get some feedback on that, yes.

905
00:57:25,100 --> 00:57:26,100
 >> Thank you.

906
00:57:26,100 --> 00:57:27,100
 >> So I think --

907
00:57:27,100 --> 00:57:28,100
 >> Go ahead.

908
00:57:28,100 --> 00:57:32,940
 >> I'm just -- I'm trying to understand with the cost evaluation.

909
00:57:32,940 --> 00:57:39,700
 So the criteria manual implements code and policies set by city council.

910
00:57:39,700 --> 00:57:50,940
 So the cost of city council not having elected to have, you know, features in the neighborhoods

911
00:57:50,940 --> 00:57:53,580
 required by policy or code.

912
00:57:53,580 --> 00:57:54,580
 Is that --

913
00:57:54,580 --> 00:57:57,460
 >> Are you asking me or him?

914
00:57:57,460 --> 00:57:59,420
 >> Well, I'm just trying to understand.

915
00:57:59,420 --> 00:58:05,260
 I want to make a cost benefit analysis of not requiring street lights or not requiring

916
00:58:05,260 --> 00:58:06,260
 storm water detention.

917
00:58:06,260 --> 00:58:11,740
 >> We're increasing the number of street lights in the requirement or increasing the frequency,

918
00:58:11,740 --> 00:58:16,020
 additional locations that we have in our current design requirements.

919
00:58:16,020 --> 00:58:17,020
 That's kind of what I was thinking.

920
00:58:17,020 --> 00:58:22,260
 So if we're asking for more and we're asking for better, more and better costs more money.

921
00:58:22,260 --> 00:58:25,900
 So that's going to cost the city more money because primarily the city is responsible

922
00:58:25,900 --> 00:58:27,940
 for the street lighting.

923
00:58:27,940 --> 00:58:30,900
 >> Just a quick question just for clarification, Ali.

924
00:58:30,900 --> 00:58:35,980
 Is this just specific to street lighting or just kind of a general across all the criteria

925
00:58:35,980 --> 00:58:36,980
 manuals?

926
00:58:36,980 --> 00:58:42,060
 >> Since there's a sweeping review and standardization and modernization, the whole design criteria

927
00:58:42,060 --> 00:58:43,060
 manual.

928
00:58:43,060 --> 00:58:44,060
 >> Okay.

929
00:58:44,060 --> 00:58:49,420
 Yeah, we can certainly put together a cost impact analysis for the changes on the street

930
00:58:49,420 --> 00:58:50,420
 lights.

931
00:58:50,420 --> 00:58:53,900
 I mean, if it's going to take 10 more street lights, we know what the cost is of that based

932
00:58:53,900 --> 00:58:55,100
 on the criteria manual.

933
00:58:55,100 --> 00:58:56,100
 So we can certainly do that.

934
00:58:56,100 --> 00:58:59,140
 I just want to clarify that this was across the board for all the changes.

935
00:58:59,140 --> 00:59:02,620
 >> I just picked on the lighting because I thought it was the simplest and most straightforward.

936
00:59:02,620 --> 00:59:03,620
 >> Correct.

937
00:59:03,620 --> 00:59:04,620
 Okay.

938
00:59:04,620 --> 00:59:09,340
 >> So if you go ahead and you went years ago in the 2008 version, we changed our drainage

939
00:59:09,340 --> 00:59:10,340
 plans completely.

940
00:59:10,340 --> 00:59:16,460
 I mean, we went from 100-year floodplain to a 500-year floodplain design, I believe is

941
00:59:16,460 --> 00:59:17,820
 how it went.

942
00:59:17,820 --> 00:59:22,100
 And I called up King Arthur and he didn't remember exactly what the floods were that

943
00:59:22,100 --> 00:59:23,100
 year.

944
00:59:23,100 --> 00:59:26,180
 So Camelot, you know, is the reference.

945
00:59:26,180 --> 00:59:27,180
 >> That was a joke.

946
00:59:27,180 --> 00:59:28,180
 >> Anyway, yeah.

947
00:59:28,180 --> 00:59:29,900
 So it's all theoretical anyway.

948
00:59:29,900 --> 00:59:33,700
 But yeah, I remember that was a huge change in cost to developers.

949
00:59:33,700 --> 00:59:39,900
 Not that it wasn't necessary, but it was an issue in the middle of designs and the criteria

950
00:59:39,900 --> 00:59:40,900
 change.

951
00:59:40,900 --> 00:59:45,620
 And so they came in and asked for -- to use the existing when they filed.

952
00:59:45,620 --> 00:59:50,180
 But anyway, I think that's more what I would think was going to cost a heck of a lot more.

953
00:59:50,180 --> 00:59:51,180
 >> Yeah, the development.

954
00:59:51,180 --> 00:59:54,300
 And you've met with the development community and you have their feedback.

955
00:59:54,300 --> 00:59:55,300
 >> Correct.

956
00:59:55,300 --> 00:59:56,300
 >> Okay.

957
00:59:56,300 --> 01:00:01,780
 >> Yeah, and the big change I think last year we saw was that we were -- all the designs

958
01:00:01,780 --> 01:00:06,180
 seem to be a 100-year flood event for storm drain design.

959
01:00:06,180 --> 01:00:10,700
 But we've received comments and feedback from the community that -- and we know internally

960
01:00:10,700 --> 01:00:17,300
 that that's a big lift for projects to do, especially in-field projects that are redeveloping

961
01:00:17,300 --> 01:00:24,180
 in downtown or areas where they're now tying into an existing storm drain system.

962
01:00:24,180 --> 01:00:28,580
 And to have them to design to 100-year, okay, great, they can put 100-year in, but they

963
01:00:28,580 --> 01:00:32,580
 have to chase that storm drain system down to where it no longer has an impact, which

964
01:00:32,580 --> 01:00:35,460
 might be down to Lake Louisville, and that's not realistic.

965
01:00:35,460 --> 01:00:41,740
 So we provided provisions last year to allow -- to design to a smaller storm event knowing

966
01:00:41,740 --> 01:00:47,060
 that incremental improvement is better than no improvement and trying to balance the cost

967
01:00:47,060 --> 01:00:51,580
 of the incremental improvement versus -- no improvement versus the improvement that we

968
01:00:51,580 --> 01:00:52,580
 want.

969
01:00:52,580 --> 01:00:56,180
 So we've already kind of built that in last year's updates.

970
01:00:56,180 --> 01:00:58,740
 Other questions?

971
01:00:58,740 --> 01:01:04,980
 Just -- you kind of answered it just a bit about the development community, but did -- you

972
01:01:04,980 --> 01:01:09,820
 did have -- did you have any input out there that just came in and y'all had aha moments

973
01:01:09,820 --> 01:01:15,940
 -- oh, we didn't catch that or we didn't think of -- I mean, that -- it's got to happen,

974
01:01:15,940 --> 01:01:16,940
 right?

975
01:01:16,940 --> 01:01:21,420
 The one that had that was the driveway -- the transition from the roadway to the driveway.

976
01:01:21,420 --> 01:01:23,220
 So we actually had a development come in.

977
01:01:23,220 --> 01:01:28,260
 It was a green field development, and they were asking for a variance or deviation to

978
01:01:28,260 --> 01:01:32,140
 the transition, and we're like, it's a flat lot.

979
01:01:32,140 --> 01:01:34,020
 You don't need a variance for this.

980
01:01:34,020 --> 01:01:35,020
 Just design it appropriately.

981
01:01:35,020 --> 01:01:38,300
 So we kind of went back and forth with them, and they're like, no, you don't understand.

982
01:01:38,300 --> 01:01:41,740
 We can't design it, and we're like, explain it to us.

983
01:01:41,740 --> 01:01:46,900
 We actually got into a meeting with them and drew it up and ran the math, ran a traverse

984
01:01:46,900 --> 01:01:51,140
 of the site around in a circle and said, we mathematically -- you mathematically cannot

985
01:01:51,140 --> 01:01:53,700
 meet these grades that you're asking for in your criteria manual.

986
01:01:53,700 --> 01:01:56,420
 I was like, holy smokes, how long have we had this?

987
01:01:56,420 --> 01:01:59,980
 And he basically outlined and said, every development that's come in since you've had

988
01:01:59,980 --> 01:02:02,180
 this has not met your standard.

989
01:02:02,180 --> 01:02:05,580
 You either have to ask for a deviation or they've built it incorrectly and not told

990
01:02:05,580 --> 01:02:06,860
 you about it.

991
01:02:06,860 --> 01:02:07,860
 And so --

992
01:02:07,860 --> 01:02:08,860
 >> Or not got caught.

993
01:02:08,860 --> 01:02:09,860
 >> Or not got caught.

994
01:02:09,860 --> 01:02:10,860
 Exactly.

995
01:02:10,860 --> 01:02:13,540
 So we kind of had to go back and go, when do we make this change?

996
01:02:13,540 --> 01:02:15,020
 Why do we make this change?

997
01:02:15,020 --> 01:02:18,700
 And then what are other agencies or what is the recommendation we should go going forward?

998
01:02:18,700 --> 01:02:21,580
 So we addressed that this year and corrected that.

999
01:02:21,580 --> 01:02:27,060
 >> I know that I've been involved with developments where, you know, the goal is to follow the

1000
01:02:27,060 --> 01:02:31,900
 existing grade, whatever possible, right, and then design the rods around them.

1001
01:02:31,900 --> 01:02:37,580
 And so in doing that, you end up having slopes like this and slopes like that all over the

1002
01:02:37,580 --> 01:02:42,100
 place, which are not good design, obviously, for a home.

1003
01:02:42,100 --> 01:02:47,140
 We're not responsible for everybody's home, don't get me wrong, but just comment on that.

1004
01:02:47,140 --> 01:02:51,420
 I know drainage is a huge issue, and I'm glad to hear that somebody actually came up with

1005
01:02:51,420 --> 01:02:55,580
 some good ideas from the outside, because that's important.

1006
01:02:55,580 --> 01:02:58,020
 >> So the next step is public hearing.

1007
01:02:58,020 --> 01:03:01,380
 >> Next step is that we're going to present this presentation or a very similar version

1008
01:03:01,380 --> 01:03:06,060
 of it to City Council on the 20th, February 20th, and then that night, open up the public

1009
01:03:06,060 --> 01:03:12,460
 hearing and propose these documents for adoption or this new document for adoption.

1010
01:03:12,460 --> 01:03:15,620
 >> Do you have what you need from us?

1011
01:03:15,620 --> 01:03:16,620
 >> Yes.

1012
01:03:16,620 --> 01:03:17,620
 Thank you very much.

1013
01:03:17,620 --> 01:03:18,620
 >> Thank you.

1014
01:03:18,620 --> 01:03:19,620
 All right.

1015
01:03:19,620 --> 01:03:20,620
 It is 10.03.

1016
01:03:20,620 --> 01:03:23,620
 Do we have a motion to adjourn?

1017
01:03:23,620 --> 01:03:24,260
 >> Absolutely.