WEBVTT 00:00:00.000 --> 00:00:05.160 >> Good afternoon and welcome to the city planning and zoning commission meeting for 00:00:05.160 --> 00:00:09.060 Wednesday, January 10, 2024. 00:00:09.060 --> 00:00:15.780 This is our work session and with a quorum present I will call us to order at 5.35 p.m. 00:00:15.780 --> 00:00:22.940 First item on our agenda for work session is citizen comment on consent agenda items. 00:00:22.940 --> 00:00:28.940 I do not see anyone here for that so we'll move to clarification of tonight's agenda. 00:00:28.940 --> 00:00:32.880 First is the minutes from December 13. 00:00:32.880 --> 00:00:34.880 Any questions on that? 00:00:34.880 --> 00:00:36.160 I did talk with Kathy. 00:00:36.160 --> 00:00:42.840 There was one catch, the recess timing, the vote and the recess were flipped but she's 00:00:42.840 --> 00:00:47.620 gone ahead and corrected that so I just want to make you all aware of that. 00:00:47.620 --> 00:00:49.280 Okay. 00:00:49.280 --> 00:00:50.280 Consent agenda. 00:00:50.280 --> 00:00:51.320 We've got two items on consent. 00:00:51.320 --> 00:00:54.560 Is there any questions on that? 00:00:54.560 --> 00:00:57.000 Okay. 00:00:57.000 --> 00:01:00.240 Questions for individual consideration. 00:01:00.240 --> 00:01:04.080 We've got elect chair and vice chair again for the commission. 00:01:04.080 --> 00:01:05.080 Questions? 00:01:05.080 --> 00:01:06.080 Discussions? 00:01:06.080 --> 00:01:07.080 No? 00:01:07.080 --> 00:01:08.080 Okay. 00:01:08.080 --> 00:01:18.360 Next is 4B, I'm going to go ahead and ask me to come up and give us our summary on 00:01:18.360 --> 00:01:22.280 that one, FP230036. 00:01:22.280 --> 00:01:24.160 Hello there. 00:01:24.160 --> 00:01:31.240 Good evening, chair, members of the commission, Mia Hines, associate planner. 00:01:31.240 --> 00:01:35.760 This item is a final plan for Denton West Joint Venture which is approximately 13 acre 00:01:35.760 --> 00:01:40.800 property located at the northwest corner of Ryan Road and Teasley Lane. 00:01:40.800 --> 00:01:45.560 At this time the plan does not meet all of our criteria for approval so staff is recommended 00:01:45.560 --> 00:01:50.580 denial however we have no objection to the requested extension which in this case would 00:01:50.580 --> 00:01:53.760 be granted to January 24, 2024. 00:01:53.760 --> 00:01:54.760 Any questions? 00:01:54.760 --> 00:01:55.760 Thanks Mia. 00:01:55.760 --> 00:01:56.760 Any questions? 00:01:56.760 --> 00:01:57.760 Okay. 00:01:57.760 --> 00:01:58.760 Appreciate it. 00:01:58.760 --> 00:01:59.760 Thank you. 00:01:59.760 --> 00:02:02.640 That's our very short suite agenda. 00:02:02.640 --> 00:02:07.680 So we will go to our work session report then for this afternoon. 00:02:07.680 --> 00:02:14.220 It's 3A, PZ23-221, receive a report, hold discussion, give staff direction regarding 00:02:14.220 --> 00:02:16.820 updates to our criteria manuals. 00:02:16.820 --> 00:02:17.820 Hello there. 00:02:17.820 --> 00:02:18.820 Hello. 00:02:18.820 --> 00:02:25.520 Welcome, thank you commissioners for having me this afternoon or this evening. 00:02:25.520 --> 00:02:30.200 I am Brett Bourgeois, the deputy city engineer here at the city of Denton and I am going 00:02:30.200 --> 00:02:35.080 back again this year to present the updates to our criteria manuals. 00:02:35.080 --> 00:02:37.880 So a little bit of an agenda for the presentation. 00:02:37.880 --> 00:02:41.920 We're going to talk about our public outreach plan, a little bit of background about the 00:02:41.920 --> 00:02:47.160 criteria manuals and the process going through this year, talk about some highlights of the 00:02:47.160 --> 00:02:51.240 changes that we've made to the different criteria manuals and what our next steps are going 00:02:51.240 --> 00:02:52.240 forward. 00:02:52.240 --> 00:02:56.840 And this is a very technical document so we have technical experts on all the different 00:02:56.840 --> 00:03:01.880 areas here in attendance to answer any questions that you may have. 00:03:01.880 --> 00:03:07.360 So our plan that we have this year got shifted a little bit, got a little bit delayed, but 00:03:07.360 --> 00:03:13.240 we started with a developer town hall in September where we proposed the, we presented the proposed 00:03:13.240 --> 00:03:17.800 changes to the development community to receive feedback from them, we published the updated 00:03:17.800 --> 00:03:23.220 document online in November, solicited public comments from the community, from the engineering 00:03:23.220 --> 00:03:26.160 firms, anybody that could access it. 00:03:26.160 --> 00:03:31.320 We presented to the Texas Society of Professional Engineers in November and showed them all 00:03:31.320 --> 00:03:34.560 the changes we wanted to make and received comments from them. 00:03:34.560 --> 00:03:38.560 Now we are here today at the planning and zoning commission and then we go to the public 00:03:38.560 --> 00:03:41.360 utilities board, or sorry, take that back. 00:03:41.360 --> 00:03:44.800 On Saturday it gets published in the Denton Record Chronicle, the notice for the public 00:03:44.800 --> 00:03:48.800 hearing and the newspaper on Sunday. 00:03:48.800 --> 00:03:52.800 And then we also have the public utilities board later this month prior to going to city 00:03:52.800 --> 00:04:00.920 council in February and the plan adoption or plan effective date on March 1st. 00:04:00.920 --> 00:04:04.720 So this is our annual updates, we've been doing this now for a couple years. 00:04:04.720 --> 00:04:07.420 This was a very big update that we did. 00:04:07.420 --> 00:04:12.720 If you review the document, it's now one document instead of four or five separate documents. 00:04:12.720 --> 00:04:13.880 That was a big change that we did. 00:04:13.880 --> 00:04:19.240 We decided to combine everything into one, simplify it, mirror what we have in the DDC, 00:04:19.240 --> 00:04:24.260 make it a more cohesive document where we have one introduction, one set of definitions, 00:04:24.260 --> 00:04:28.800 one set of policies, one set of procedures, and that's kind of the big goal of this year's 00:04:28.800 --> 00:04:29.800 update. 00:04:29.800 --> 00:04:35.380 Compared to last year, what we did this year, is that last year we had some very large discussions 00:04:35.380 --> 00:04:40.520 over several months with all the city departments and representatives from all the departments. 00:04:40.520 --> 00:04:45.800 This year we found that was a not the most efficient way to do it, where we had lots 00:04:45.800 --> 00:04:49.860 of people that were not, did not need to be involved in the conversation and it was taken 00:04:49.860 --> 00:04:50.860 up a lot of time. 00:04:50.860 --> 00:04:56.760 So this year we identified key stakeholders in each of the key categories, key departments. 00:04:56.760 --> 00:05:00.000 We knew areas that we didn't get to address from last year. 00:05:00.000 --> 00:05:03.600 We had tackled those, we knew changes that we wanted to make going into this year. 00:05:03.600 --> 00:05:05.080 We tackled those. 00:05:05.080 --> 00:05:09.640 Once we made all the major updates, we then got all the departments together, showed them 00:05:09.640 --> 00:05:15.060 what we were proposing, what we were thinking, to have a discussion, easier to have a discussion 00:05:15.060 --> 00:05:19.600 of proposed changes than asking a group of people of what do you want to do. 00:05:19.600 --> 00:05:21.840 So we took a different approach this year. 00:05:21.840 --> 00:05:25.920 We found it to be a lot more efficient for the city time-wise, it's a little bit more 00:05:25.920 --> 00:05:30.520 labor intensive for the individuals having to spearhead each different section, but it 00:05:30.520 --> 00:05:35.320 was, I think, a more successful process overall. 00:05:35.320 --> 00:05:40.120 So once we got all that done, we sent it out for public comment in November, it's been 00:05:40.120 --> 00:05:41.200 online ever since. 00:05:41.200 --> 00:05:46.080 We have, we've officially announced that we had closed receiving the comments in end of 00:05:46.080 --> 00:05:47.080 November. 00:05:47.080 --> 00:05:51.320 We're still receiving comments, we don't receive too many, most of them are from internal staff 00:05:51.320 --> 00:05:55.200 that want to make additional changes as they do further reviews of it. 00:05:55.200 --> 00:05:58.560 So we're addressing all those comments the best we can. 00:05:58.560 --> 00:06:00.120 We've done a series of public outreaches. 00:06:00.120 --> 00:06:03.560 This is part of it, newspaper publication, and then we're going to go to city council 00:06:03.560 --> 00:06:05.920 in February. 00:06:05.920 --> 00:06:11.040 So kind of a quick overview of it, with the Denton Development Code, that kind of sets 00:06:11.040 --> 00:06:15.760 the policies, the procedures, kind of the guiding document for the city, the criteria 00:06:15.760 --> 00:06:18.460 manuals or the technical document for the city. 00:06:18.460 --> 00:06:23.060 That tells you how to design, what the requirements are we're looking for in the designs, looking 00:06:23.060 --> 00:06:28.960 for to meet the, what the city needs in terms of infrastructure and the requirements. 00:06:28.960 --> 00:06:35.240 Just up down from that, we have the specifications that tell you, okay, you want to put in pipe, 00:06:35.240 --> 00:06:39.200 this is the type of pipe we need, this specific one, or this type of valves, or this type 00:06:39.200 --> 00:06:43.520 of asphalt we want, this is how you compact it and how you utilize it. 00:06:43.520 --> 00:06:47.760 And then the standard details show you this is what it's supposed to look like to be connected, 00:06:47.760 --> 00:06:51.280 how the connections are supposed to look, how the roadway cross sections are supposed 00:06:51.280 --> 00:06:52.280 to look. 00:06:52.280 --> 00:06:57.360 Just typical sections, we know that there's always variations to it based on existing 00:06:57.360 --> 00:07:01.360 conditions or site constraints, but those are typical sections to get people working 00:07:01.360 --> 00:07:02.520 in the right direction. 00:07:02.520 --> 00:07:07.880 This is another slide kind of showing the hierarchy within different documents, so it 00:07:07.880 --> 00:07:10.800 kind of goes down, works its way down. 00:07:10.800 --> 00:07:13.440 Now back to the actual updates themselves. 00:07:13.440 --> 00:07:18.440 For the solid waste updates this year, the big one was, one of the big ones was we had 00:07:18.440 --> 00:07:24.560 a, the container enclosure requirements was a very large table, and the feedback that 00:07:24.560 --> 00:07:30.200 the solid waste folks received was a confusing and hard to decipher their container requirements. 00:07:30.200 --> 00:07:35.800 So they revised that table this year to make it simpler and easier for developers and folks 00:07:35.800 --> 00:07:37.480 to understand and interpret. 00:07:37.480 --> 00:07:43.040 We've also provided details or information on the routing of the solid waste vehicles 00:07:43.040 --> 00:07:46.400 through the different communities and through the different areas. 00:07:46.400 --> 00:07:51.120 Require a minimum 30 foot turn radius for the vehicles and a 50 foot clearance space 00:07:51.120 --> 00:07:55.160 in front of the container enclosures to be able to access them. 00:07:55.160 --> 00:07:59.600 And one of the things we actually had to add was that you cannot put parking spaces around 00:07:59.600 --> 00:08:01.880 the swing gates of the containers. 00:08:01.880 --> 00:08:05.960 People had parking spaces parked there, they cannot open the gates up to get to the containers 00:08:05.960 --> 00:08:07.880 because the vehicles were blocking them. 00:08:07.880 --> 00:08:12.120 So we said, we put in requirements in there, changed the details saying you cannot park 00:08:12.120 --> 00:08:16.800 around the gates. 00:08:16.800 --> 00:08:20.840 Over to the stormwater design criteria, this one actually probably had the biggest set 00:08:20.840 --> 00:08:22.480 of changes to it. 00:08:22.480 --> 00:08:27.760 The big one is the first one is that we are now requiring, or sorry, we are recommending 00:08:27.760 --> 00:08:35.920 that the stormwater runoff developments over one acre in size have, does an 80% capture 00:08:35.920 --> 00:08:39.140 other total suspended solids of their stormwater. 00:08:39.140 --> 00:08:43.400 This puts us in compliance with iSwim, it's a recommendation through iSwim. 00:08:43.400 --> 00:08:47.720 We are wanting to make this requirement next year, we want to, we discussed internally, 00:08:47.720 --> 00:08:51.960 do kind of a recommendation rollout before we do a full adoption of it. 00:08:51.960 --> 00:08:55.920 And the reason we're going this route is because the EPA, as they update their standards, is 00:08:55.920 --> 00:08:59.440 going to make this a requirement that everybody has to get on board where they like it or 00:08:59.440 --> 00:09:00.440 not. 00:09:00.440 --> 00:09:06.200 So we are already going in that direction where we need to limit the stormwater, the 00:09:06.200 --> 00:09:10.620 pollutants or the suspended solids out of the stormwater going forward. 00:09:10.620 --> 00:09:15.140 We also decided that we need to implement a stormwater facility maintenance agreement. 00:09:15.140 --> 00:09:21.520 So we have a lot of private detention ponds, underground detention ponds, underground storage, 00:09:21.520 --> 00:09:26.640 different things that developments install that they're responsible for, but there's 00:09:26.640 --> 00:09:30.020 no way to make them do it. 00:09:30.020 --> 00:09:34.520 So what happens is that we get a heavy rain event, they call the city manager, we go out 00:09:34.520 --> 00:09:38.480 and we fix it, we maintain it, but we have detention ponds that are not being maintained 00:09:38.480 --> 00:09:41.120 that are no longer functioning as flood control features. 00:09:41.120 --> 00:09:45.640 They have vegetation growing on them, we have debris in them, they're not adequately being 00:09:45.640 --> 00:09:49.600 taken care of and it's additional costs on the city and a lot of times we don't have 00:09:49.600 --> 00:09:53.180 right of entry or access to those because they're in private properties. 00:09:53.180 --> 00:09:56.360 So this is in alignment with a lot of the other cities in the metros. 00:09:56.360 --> 00:10:02.440 I know Fort Worth, we use Fort Worth as a go buy for this where they require developers 00:10:02.440 --> 00:10:07.400 to sign off an agreement saying we're installing this, we agree to maintain it, we agree to 00:10:07.400 --> 00:10:11.380 keep records of it, we have an O&M manual for it, etc. 00:10:11.380 --> 00:10:15.400 So we put that into this year's criteria manual as well. 00:10:15.400 --> 00:10:19.960 Another one that we added is that when you look at a site, the site naturally drains 00:10:19.960 --> 00:10:24.260 at different outfalls or different kind of mini drainage basins. 00:10:24.260 --> 00:10:28.000 So when they develop a site, they're required or you're supposed to keep your drainage going 00:10:28.000 --> 00:10:29.000 to the same site. 00:10:29.000 --> 00:10:32.620 So if your site, half of it drains to the east and half of it drains to the west, you 00:10:32.620 --> 00:10:36.000 don't want to take that east side and dump it over to the west side because then that 00:10:36.000 --> 00:10:39.200 messes up all the drainage further downstream. 00:10:39.200 --> 00:10:43.920 You can do that and we added that, you can do that but you have to do a timing study 00:10:43.920 --> 00:10:47.680 to see if that additional flow is going to cause downstream flooding. 00:10:47.680 --> 00:10:52.480 So we can allow it, just got to show that it's not going to cause problems. 00:10:52.480 --> 00:10:55.680 Before we didn't have that requirement so people could drain differently on their sites 00:10:55.680 --> 00:11:00.680 and we had no way of knowing if we're accidentally causing flooding somewhere else. 00:11:00.680 --> 00:11:05.680 The last one is that we also added guidance as to what is an adverse impact to communities 00:11:05.680 --> 00:11:06.680 downstream. 00:11:06.680 --> 00:11:08.360 It wasn't defined. 00:11:08.360 --> 00:11:13.120 So we said okay, well you cannot raise the flood level downstream of you, it's got to 00:11:13.120 --> 00:11:14.120 be zero. 00:11:14.120 --> 00:11:19.240 So we defined as to what is adverse impact because the floor is very vague, it just led 00:11:19.240 --> 00:11:20.240 room for interpretation. 00:11:20.240 --> 00:11:25.080 People would argue, well it's only a quarter of a foot or a tenth of a foot, well you're 00:11:25.080 --> 00:11:28.640 raising the water and somebody else's property by a tenth of a foot, that's an adverse impact 00:11:28.640 --> 00:11:29.640 to them. 00:11:29.640 --> 00:11:35.640 So no matter how small it is, we defined what it is that's acceptable and not acceptable. 00:11:35.640 --> 00:11:36.640 For the-- 00:11:36.640 --> 00:11:37.640 >> Can I stop you right there? 00:11:37.640 --> 00:11:38.640 >> Yes. 00:11:38.640 --> 00:11:44.640 >> I just want to see if anyone's got questions of the two he's presented so far. 00:11:44.640 --> 00:11:45.640 Commissioner Pruitt. 00:11:45.640 --> 00:11:47.400 >> Thank you Chair. 00:11:47.400 --> 00:11:52.340 And for new members, this is one of my favorite days of the year. 00:11:52.340 --> 00:11:58.920 I will try to be kind and nice. 00:11:58.920 --> 00:12:01.400 I think you answered one of my questions already. 00:12:01.400 --> 00:12:08.720 It sounded like the 80% requirement is a recommendation but not a requirement in I-SWIM and so that's 00:12:08.720 --> 00:12:17.800 why it-- that's why us requiring I-SWIM standards previously did not put that into play as well, 00:12:17.800 --> 00:12:18.800 right? 00:12:18.800 --> 00:12:19.800 >> Correct, yeah. 00:12:19.800 --> 00:12:25.400 So we are-- we generally follow I-SWIM but in this situation we did not explicitly say 00:12:25.400 --> 00:12:29.400 you need to do the 80% reduction in suspended solids. 00:12:29.400 --> 00:12:33.520 Now we're saying we recommend you do this and we've told the development community that 00:12:33.520 --> 00:12:38.080 this is going to be-- we want to move this forward next year to be a requirement and 00:12:38.080 --> 00:12:44.640 there's like I think 28 different I-SWIM mitigation measures on how to reduce total suspended 00:12:44.640 --> 00:12:45.640 solids. 00:12:45.640 --> 00:12:49.560 So it's not something that's new rocket science, it's available, there's lots of options to 00:12:49.560 --> 00:12:53.360 choose from to whatever fits their site. 00:12:53.360 --> 00:12:58.720 >> Yeah, okay. 00:12:58.720 --> 00:13:07.400 One thing I haven't seen in here or elsewhere is sort of the opportunity for regional flood 00:13:07.400 --> 00:13:14.960 control systems to make it easier for, you know, smaller infill parcels to be developed 00:13:14.960 --> 00:13:23.200 where entire entrapment or catchment of it within a small parcel might be prohibitively 00:13:23.200 --> 00:13:24.200 expensive. 00:13:24.200 --> 00:13:28.000 Is that something we're looking into or other thoughts along those lines? 00:13:28.000 --> 00:13:31.560 >> So for a regional detention facility, that'd be a capital project, it wouldn't be something 00:13:31.560 --> 00:13:35.440 the developer would want to put in because it's not benefiting just that one development, 00:13:35.440 --> 00:13:39.400 it's benefiting a large portion of the community or the city. 00:13:39.400 --> 00:13:44.040 So we do have one regional detention pond that's going in right now, we do have plans 00:13:44.040 --> 00:13:48.600 approved as part of the 2023 bond that went through for another regional detention pond 00:13:48.600 --> 00:13:49.600 to go in. 00:13:49.600 --> 00:13:53.960 We're actually discussing with one of the developments, Hunter Ranch is discussing putting 00:13:53.960 --> 00:13:56.940 a regional detention pond in for their development. 00:13:56.940 --> 00:13:59.840 So we are working on that direction. 00:13:59.840 --> 00:14:03.480 I don't think, I don't know if Mike can speak more to it, but we don't have any defined 00:14:03.480 --> 00:14:04.480 criteria. 00:14:04.480 --> 00:14:08.840 It's just basically taking the local detention pond and sizing it, and so we're looking at 00:14:08.840 --> 00:14:10.880 those types of requirements. 00:14:10.880 --> 00:14:15.280 >> And then a couple things on solid waste, I don't remember if it was last year or two 00:14:15.280 --> 00:14:21.160 years ago, there was an increase from 10 feet wide up to 13 feet for single enclosures, 00:14:21.160 --> 00:14:26.480 and it looks like this year they're going from 10 feet deep to 11 and a half feet deep. 00:14:26.480 --> 00:14:33.160 So that's, we've gone from basically 100 square feet to 150 square feet in two years. 00:14:33.160 --> 00:14:38.820 That seems like a short time period to say, hey, we need bigger enclosure. 00:14:38.820 --> 00:14:40.480 Are the dumpsters getting bigger? 00:14:40.480 --> 00:14:44.960 Are the, I just don't understand why there's so much of a change within a short time period, 00:14:44.960 --> 00:14:45.960 if that makes sense. 00:14:45.960 --> 00:14:46.960 >> Yeah, Adrian can actually answer that. 00:14:46.960 --> 00:14:50.000 I believe it's to do with the bollards that are required to go in front of it, where we 00:14:50.000 --> 00:14:53.400 don't account for the width of the bollard to be installed, so it actually took away 00:14:53.400 --> 00:14:57.080 a half a foot of our dumpster size, enclosure size. 00:14:57.080 --> 00:15:00.600 >> Yeah, Adrian Hill, Solid Waste Operations Manager. 00:15:00.600 --> 00:15:04.920 The reason we added that extra foot to the back, the rear of that enclosure, is because 00:15:04.920 --> 00:15:07.600 everybody's putting that decorative brick around it. 00:15:07.600 --> 00:15:12.400 So every time we're catching it with the lid of the dumpster, and we're tearing up the 00:15:12.400 --> 00:15:13.400 enclosure. 00:15:13.400 --> 00:15:16.240 >> Okay, just on the top of it, because the lid is stopping around. 00:15:16.240 --> 00:15:19.320 >> We added that foot so we can scoot that bollard a little bit further away from the 00:15:19.320 --> 00:15:23.320 back of that wall, so that the lid doesn't catch it. 00:15:23.320 --> 00:15:26.000 >> Okay, thank you. 00:15:26.000 --> 00:15:29.640 >> The reason we went wider on the enclosure is because the way they're building the trucks 00:15:29.640 --> 00:15:35.320 now, they're putting the hydraulic lines on the outside, instead of inside of the... 00:15:35.320 --> 00:15:37.280 >> Yeah, I do recall that. 00:15:37.280 --> 00:15:43.280 Everything's bigger in Texas, so pretty soon we'll be driving our houses around. 00:15:43.280 --> 00:15:50.440 And then I noticed in the language on the table, it now stipulates front load, but I've 00:15:50.440 --> 00:15:54.440 seen language in the past about side load enclosures. 00:15:54.440 --> 00:15:58.460 Is that just because we want to require front load going forward? 00:15:58.460 --> 00:16:00.520 >> Yeah, that's correct. 00:16:00.520 --> 00:16:07.240 I think to keep up with the older part of Ditten, they currently have side loads. 00:16:07.240 --> 00:16:11.360 As we go forward, we want to keep everything front load, just standard on sizes. 00:16:11.360 --> 00:16:12.360 >> Okay. 00:16:12.360 --> 00:16:14.560 All right, thank you. 00:16:14.560 --> 00:16:15.560 >> Yeah. 00:16:15.560 --> 00:16:19.480 >> Anybody else on the two we've discussed so far? 00:16:19.480 --> 00:16:20.480 Okay. 00:16:20.480 --> 00:16:21.480 Thank you. 00:16:21.480 --> 00:16:22.480 >> Yep, thank you. 00:16:22.480 --> 00:16:26.960 All right, so for the transportation criteria manual, unfortunately this year we were very 00:16:26.960 --> 00:16:28.800 short staffed on the transportation side. 00:16:28.800 --> 00:16:34.000 We do have more transportation staff now, so expect more of a technical improvement 00:16:34.000 --> 00:16:36.720 next year in the criteria manual. 00:16:36.720 --> 00:16:39.760 For this year, we basically went through and we reorganized it. 00:16:39.760 --> 00:16:44.160 The transportation criteria manual historically has been kind of our, I called it our Frankenstein 00:16:44.160 --> 00:16:48.200 document, where every time we needed something, we just added to the bottom of the document, 00:16:48.200 --> 00:16:52.560 just added to the bottom of the document, so it didn't actually have any logical coherence 00:16:52.560 --> 00:16:56.280 in terms of the way that you read it and applied the criteria, it was kind of all over the 00:16:56.280 --> 00:16:57.280 place. 00:16:57.280 --> 00:17:01.640 So we spent a lot of time reorganizing and restructuring the document, so as a designer 00:17:01.640 --> 00:17:06.080 or an engineer or a developer, you'll follow it, you'll follow the steps appropriately, 00:17:06.080 --> 00:17:08.800 so it makes it easier to actually implement. 00:17:08.800 --> 00:17:12.600 Some of the things that we did change to it though are things that we did know about. 00:17:12.600 --> 00:17:17.120 One of them is, we actually had a developer come forward with us about this, is when you 00:17:17.120 --> 00:17:21.120 have a roadway, a roadway's crowned, so it's got a high point in the middle and low points 00:17:21.120 --> 00:17:25.360 on the sides, so that comes down, and then to get up the driveway, we have a requirement 00:17:25.360 --> 00:17:30.880 for a driveway slope, but the change in that slope was not mathematically possible to meet 00:17:30.880 --> 00:17:35.360 based on the housing foundations, so we had a developer come to us and say, "All your 00:17:35.360 --> 00:17:39.680 houses you're approving are not meeting your criteria, so you need to address this." 00:17:39.680 --> 00:17:42.640 And so we actually, so we went back and ran the numbers, oh yeah, once you actually run 00:17:42.640 --> 00:17:47.040 all these numbers out, we can't make it work, so we did address that and we changed 00:17:47.040 --> 00:17:51.200 their slope requirements to allow that transition to happen, to make it all fit. 00:17:51.200 --> 00:17:56.880 We did add a Q&A analysis for our driveways, our gated entrances and drive-throughs to 00:17:56.880 --> 00:18:01.840 make sure we're not stacking vehicles back into oncoming traffic, we did put some requirements 00:18:01.840 --> 00:18:08.480 on turn lanes to consider other types of transportation, trucks, volumes, crashes, because we did not 00:18:08.480 --> 00:18:12.320 include that, so people are saying, "Well, we're not required to consider these things, 00:18:12.320 --> 00:18:17.200 we're just required to consider vehicle traffic, not truck traffic or truck stacking." 00:18:17.200 --> 00:18:20.400 So we had to explicitly say, "No, you have to consider these things also." 00:18:20.400 --> 00:18:26.560 And then we also put in some information on the separation of driveways, so that was a 00:18:26.560 --> 00:18:32.400 one that was a very interesting conversation, because what is engineering best practiced 00:18:32.400 --> 00:18:36.320 when you measure the distance from the intersection to the closest driveway? 00:18:36.320 --> 00:18:39.880 Some engineers say it's from the center intersection, some say it's from the edge of the right-of-way, 00:18:39.880 --> 00:18:44.960 some say it's from the edge of the curb, we didn't clarify what it was, and so we decided 00:18:44.960 --> 00:18:50.320 to go from the back of curb to the closest driveway. 00:18:50.320 --> 00:18:53.080 And we did that because if you measure from the middle of the intersection, you might 00:18:53.080 --> 00:18:57.920 have intersections that have three lanes, a right-turn lane, left-turn lane, where you 00:18:57.920 --> 00:18:58.920 can't be 50 feet. 00:18:58.920 --> 00:19:03.640 Okay, well, your 50 feet is now right on the edge of the roadway, so we said you got to 00:19:03.640 --> 00:19:07.760 measure from the edge of the curb to the driveway, so we defined what that distance is that we 00:19:07.760 --> 00:19:08.760 want to be measuring. 00:19:08.760 --> 00:19:12.680 And the reason we chose the curb instead of the right-of-way line is that anybody can 00:19:12.680 --> 00:19:16.320 go out there and see where the curb is and pull a tape off to where the closest driveway 00:19:16.320 --> 00:19:17.320 is. 00:19:17.320 --> 00:19:20.280 You might not know where the right-of-way line is because we might have a sidewalk easement, 00:19:20.280 --> 00:19:25.080 we might have utilities there, so the curb is the most visually easy one to find that 00:19:25.080 --> 00:19:31.160 anybody can go measure and define it that way. 00:19:31.160 --> 00:19:35.920 For the water and wastewater criteria manual, the big ones, some of the big ones we had 00:19:35.920 --> 00:19:41.640 was we did not want to have manholes placed in sidewalks, ramps, driveway approaches. 00:19:41.640 --> 00:19:44.240 That's not allowed by ADA. 00:19:44.240 --> 00:19:48.360 It creates a tripping hazard, slipping hazard, and then also when you have to open those 00:19:48.360 --> 00:19:52.880 manholes, access those areas, you take out the driveway, you take out the sidewalk. 00:19:52.880 --> 00:19:56.040 It creates problems, so we said, "Can't do that." 00:19:56.040 --> 00:19:59.800 We provided some additional guidance on the size of the water meters the way it was written 00:19:59.800 --> 00:20:00.800 before. 00:20:00.800 --> 00:20:04.800 We had lots of developers questioning or being confused into what water meters are required 00:20:04.800 --> 00:20:09.080 and what sizes to order, so we corrected that information. 00:20:09.080 --> 00:20:15.080 We put a minimum requirement, minimum separation of the sewer manholes so the manholes before 00:20:15.080 --> 00:20:17.400 get pipes literally running up right up against them. 00:20:17.400 --> 00:20:21.440 We want five feet away so we can actually service the manhole if anything happens and 00:20:21.440 --> 00:20:24.440 not having to take a utility line out of service. 00:20:24.440 --> 00:20:27.880 Then we also said that our lift stations need to be able to withstand the 100-year flood 00:20:27.880 --> 00:20:33.320 instead of the 25-year flood, and that goes along with our FEMA CRS certification, which 00:20:33.320 --> 00:20:36.960 is our community rating system, where it's critical infrastructure. 00:20:36.960 --> 00:20:42.320 We want to protect that from failing and flooding at times because you don't want to have sewage 00:20:42.320 --> 00:20:48.080 flooding and backing up into the system. 00:20:48.080 --> 00:20:51.200 This year what we did, and we know that the street light criteria manual just got adopted 00:20:51.200 --> 00:20:55.800 I believe in October this year, well, since we had that little bit of a delay in getting 00:20:55.800 --> 00:21:00.640 some things sorted out, we actually worked with our DME and rolled in their criteria 00:21:00.640 --> 00:21:02.000 manual into ours as well. 00:21:02.000 --> 00:21:06.800 We took their criteria manual as you got adopted in October, added to the overall criteria 00:21:06.800 --> 00:21:11.000 manual for the city, and here's some of the major highlights of that. 00:21:11.000 --> 00:21:16.440 So we discussed that any roadways except for residential local streets with a 30-mile per 00:21:16.440 --> 00:21:20.720 hour less speed limit required to have a lighting study done on them to make sure we have the 00:21:20.720 --> 00:21:25.360 proper placement and spacing of the lumineers and the lights. 00:21:25.360 --> 00:21:30.960 Residential roads are going to be spaced every 250 feet, we provide requirements for cul-de-sacs 00:21:30.960 --> 00:21:35.240 and intersections, and we also discussed what are the approved lumineers and hardware and 00:21:35.240 --> 00:21:40.640 bolt patterns for the city as well. 00:21:40.640 --> 00:21:41.640 And one of the things that we added- 00:21:41.640 --> 00:21:42.640 I have a question. 00:21:42.640 --> 00:21:43.640 Yes. 00:21:43.640 --> 00:21:44.640 Sorry. 00:21:44.640 --> 00:21:47.800 In terms of the recommendations for whatever the materials are, are you guys offering a 00:21:47.800 --> 00:21:53.400 range of prices for the developers so that some developers that maybe aren't as evolved 00:21:53.400 --> 00:21:59.080 as others have a range that they can select these within? 00:21:59.080 --> 00:22:02.000 Mr. Thagan, next time, raise your hand so I can call on you please. 00:22:02.000 --> 00:22:03.000 Thanks. 00:22:03.000 --> 00:22:04.000 Sorry. 00:22:04.000 --> 00:22:05.000 Thank you. 00:22:05.000 --> 00:22:06.520 Aaron Benyon, engineering supervisor with DME. 00:22:06.520 --> 00:22:11.320 So to answer your question, Commissioner, we have kept it standardized. 00:22:11.320 --> 00:22:14.800 Part of that was through discussions with the city manager and also a consideration 00:22:14.800 --> 00:22:20.840 with inventory because we have to store and maintain supplies for each of these and then 00:22:20.840 --> 00:22:24.220 also have staff trained on how to replace them. 00:22:24.220 --> 00:22:29.440 So right now there is one style that's used for major roadways and thoroughfares and one 00:22:29.440 --> 00:22:33.880 style that's used for new residential developments. 00:22:33.880 --> 00:22:39.240 There are a couple of styles that are now, I guess you could call them legacy, that we 00:22:39.240 --> 00:22:43.240 still maintain that have been installed around the city, but we're not installing new. 00:22:43.240 --> 00:22:48.960 So basically there's a residential light and then there's a regular streetway or roadway 00:22:48.960 --> 00:22:54.680 light. 00:22:54.680 --> 00:22:59.520 Any other questions? 00:22:59.520 --> 00:23:03.360 One of the things that we added this year, so before it was never formally written down 00:23:03.360 --> 00:23:06.480 and documented, is that we had a variance procedure. 00:23:06.480 --> 00:23:11.560 We actually changed the name this year to deviations, design deviations. 00:23:11.560 --> 00:23:15.760 So whenever a developer wasn't able to meet the design requirements within the criteria 00:23:15.760 --> 00:23:19.840 manual, they had a process so they can submit what their alternative design was, explain 00:23:19.840 --> 00:23:23.200 why they couldn't meet it, and then it would go to the subject matter experts for review 00:23:23.200 --> 00:23:27.180 and approval or being denied. 00:23:27.180 --> 00:23:31.600 So we actually added all of that explanation as to how the whole process works, who reviews 00:23:31.600 --> 00:23:36.580 it, the required documents that need to be submitted, the whole process for it. 00:23:36.580 --> 00:23:40.840 So they can design, they can go away from the criteria manual as long as they show that 00:23:40.840 --> 00:23:46.320 their site is exhibiting some sort of hardship they cannot meet, and that whatever propose 00:23:46.320 --> 00:23:51.080 that they're doing is not going to detrimentally impact the city or the infrastructure that 00:23:51.080 --> 00:23:52.920 the city's going to be receiving. 00:23:52.920 --> 00:23:56.840 So then everything goes through the different subject matter experts to make the determination 00:23:56.840 --> 00:24:00.560 if they're okay with that deviated design. 00:24:00.560 --> 00:24:01.840 So we added the whole discussion in here. 00:24:01.840 --> 00:24:05.640 We included the form for them to fill out and the whole review process if they're not 00:24:05.640 --> 00:24:09.280 able to reach the answers that they need to get to. 00:24:09.280 --> 00:24:14.600 I do have a question on that process. 00:24:14.600 --> 00:24:20.360 Mentioned in there was if it is denied, they can go back, but then I didn't see what the 00:24:20.360 --> 00:24:21.800 actual process was. 00:24:21.800 --> 00:24:23.880 Do they go back to who? 00:24:23.880 --> 00:24:26.320 They go back to the same subject matter experts. 00:24:26.320 --> 00:24:30.040 They can go back, they can provide additional information and have a meeting discuss as 00:24:30.040 --> 00:24:34.800 to why they can't do it a certain way or why they need to go some other different direction 00:24:34.800 --> 00:24:38.200 than what we're recommending or what we want to prove. 00:24:38.200 --> 00:24:42.120 The goal is not to prevent sites from developing, it's to make sure that sites are developed 00:24:42.120 --> 00:24:46.880 and that whatever assets the city receives so that the city can maintain and manage and 00:24:46.880 --> 00:24:49.760 doesn't detriment the community as a whole. 00:24:49.760 --> 00:24:51.640 So it's just a continued conversation. 00:24:51.640 --> 00:24:55.320 There's not another body that they go to to appeal or anything like that? 00:24:55.320 --> 00:24:56.320 Correct. 00:24:56.320 --> 00:25:02.200 With this one, because we actually had to work with our legal on it, who do you appeal 00:25:02.200 --> 00:25:03.200 to? 00:25:03.200 --> 00:25:06.760 Because you're talking a very technical decision by an engineer that has to be reviewed by 00:25:06.760 --> 00:25:10.400 another engineer and who can you appeal to? 00:25:10.400 --> 00:25:14.160 You have to appeal to an engineer in that expertise to review it. 00:25:14.160 --> 00:25:17.680 So there was no real clear appeal process. 00:25:17.680 --> 00:25:21.840 We had to have that conversation and go, okay, well, we need to just work together and find 00:25:21.840 --> 00:25:24.680 something that we can all be amenable to. 00:25:24.680 --> 00:25:25.680 Okay. 00:25:25.680 --> 00:25:26.680 Understood. 00:25:26.680 --> 00:25:27.680 Great. 00:25:27.680 --> 00:25:28.680 Other questions? 00:25:28.680 --> 00:25:29.680 Commissioner Cole? 00:25:29.680 --> 00:25:30.680 Thank you, Chair. 00:25:30.680 --> 00:25:31.680 Okay. 00:25:31.680 --> 00:25:41.680 Also, as the municipality has grown and expanded, a lot of these big areas have Corps of Engineer 00:25:41.680 --> 00:25:46.520 flood control, lakes, all that. 00:25:46.520 --> 00:25:49.440 How's that working with you guys? 00:25:49.440 --> 00:25:54.920 That relationship, are you now that that's all a lot of that's in the city limits now 00:25:54.920 --> 00:25:57.240 where it wasn't before? 00:25:57.240 --> 00:26:00.240 How's that working? 00:26:00.240 --> 00:26:05.320 Usually we don't encroach on the Corps of Engineer land because they are kind of the 00:26:05.320 --> 00:26:10.040 big dock on the block and they kind of get their way in terms of their flood control 00:26:10.040 --> 00:26:14.200 and what they need to have for their green space or their flood control features. 00:26:14.200 --> 00:26:16.520 So we kind of have to go with what they recommend. 00:26:16.520 --> 00:26:24.560 We don't have a lot of sway to change what they need, unfortunately. 00:26:24.560 --> 00:26:25.560 Commissioner Thacker? 00:26:25.560 --> 00:26:26.560 Thank you, Chairman. 00:26:26.560 --> 00:26:31.760 You talked a little bit about there not being a formal appeal process at this point. 00:26:31.760 --> 00:26:38.840 What is done on our behalf in regards to educating the different engineers or in terms of what 00:26:38.840 --> 00:26:42.080 the document says, where they can find this, that, or the others? 00:26:42.080 --> 00:26:49.000 Is there any type of, I don't know, I can think of as education process, but where they 00:26:49.000 --> 00:26:51.920 have some type of retreat where they come in and they're able to kind of go through 00:26:51.920 --> 00:26:56.720 the document so that they understand it better before executing a plan or executing a project? 00:26:56.720 --> 00:26:58.120 Yeah, so that's a good question. 00:26:58.120 --> 00:27:02.960 So this document, what the goal for the city staff is to do is that we do have a review 00:27:02.960 --> 00:27:06.160 team that reviews all the plans that come in. 00:27:06.160 --> 00:27:10.040 Our goal is to create a training program to train them on the new process that we have, 00:27:10.040 --> 00:27:13.720 the new requirements that we're going to do and that we have in this update, and then 00:27:13.720 --> 00:27:18.440 every project that comes in has a development facilitator associated with them that explains 00:27:18.440 --> 00:27:23.080 to them the process works, how it works, and then we're always available to answer any 00:27:23.080 --> 00:27:26.480 questions if they're not understanding something or asking for clarification. 00:27:26.480 --> 00:27:31.920 We can answer emails, phone calls, we can meet with them, so we have open communication 00:27:31.920 --> 00:27:35.320 with the developers that come through and their engineers, and a lot of the engineers 00:27:35.320 --> 00:27:39.400 that we work with are repeat engineers, a lot of the same firms, the same designers, 00:27:39.400 --> 00:27:42.960 so they're familiar with our criteria manuals and what we're looking for. 00:27:42.960 --> 00:27:48.680 Anything else, Commissioner Prut? 00:27:48.680 --> 00:27:50.880 Thank you, Chair. 00:27:50.880 --> 00:27:51.880 Sounds great. 00:27:51.880 --> 00:27:56.000 You know, I think we're moving in the right direction with trying to understand some sort 00:27:56.000 --> 00:27:57.600 of appeal process. 00:27:57.600 --> 00:28:02.760 You know, we all need to figure out how to make things work, especially in some of the 00:28:02.760 --> 00:28:08.480 fun areas of town where you've got roads that change names seven times and end up next to 00:28:08.480 --> 00:28:19.520 where they start, but I will say this is my third year going through this process with 00:28:19.520 --> 00:28:25.320 planning and zoning, and each of those three years we've been short some team members on 00:28:25.320 --> 00:28:30.600 the transportation planning and traffic engineer side, so I hope that gets rectified for next 00:28:30.600 --> 00:28:33.560 year. 00:28:33.560 --> 00:28:37.560 There is one thing that I saw that I really want to better understand what the impetus 00:28:37.560 --> 00:28:47.480 for changing that was, and that was the reduction in the TIA distance between the site and the 00:28:47.480 --> 00:28:51.000 school from a mile and a half to half a mile. 00:28:51.000 --> 00:28:58.560 I guess I'm not exactly sure what all that entails and why we're looking at reducing 00:28:58.560 --> 00:28:59.560 that. 00:28:59.560 --> 00:29:00.560 Good evening. 00:29:00.560 --> 00:29:05.320 Carina Maldonado, transportation planner. 00:29:05.320 --> 00:29:11.040 So that was actually to correct an error in language between the DDC. 00:29:11.040 --> 00:29:17.000 So the DDC is what triggers the requirement for a pedestrian TIA, and that requirement 00:29:17.000 --> 00:29:19.100 was at a half mile. 00:29:19.100 --> 00:29:24.160 So when that requirement was triggered, they would then defer to the criteria manual for 00:29:24.160 --> 00:29:30.760 what all that would include, and when that was included, I think there was just a misunderstanding 00:29:30.760 --> 00:29:36.920 of the written number, and it was then written as a mile and a half versus a half mile. 00:29:36.920 --> 00:29:41.400 So it's correcting a discrepancy, continuing the same practice that we've probably been 00:29:41.400 --> 00:29:43.840 following for the last year anyway, right? 00:29:43.840 --> 00:29:44.840 Yes. 00:29:44.840 --> 00:29:45.840 Okay. 00:29:45.840 --> 00:29:50.440 And then, you know, I'll just say I look forward to future improvements. 00:29:50.440 --> 00:29:55.120 I think we're growing fast. 00:29:55.120 --> 00:30:01.760 Stuff is getting built faster than we can stay awake and recognize it, and the importance 00:30:01.760 --> 00:30:08.480 of where these streets go and what gets built is going to be with us for generations, so 00:30:08.480 --> 00:30:11.480 thank you. 00:30:11.480 --> 00:30:18.680 Yeah, and one of the things that we wanted to mention, and like Fred mentioned earlier, 00:30:18.680 --> 00:30:22.920 is that we've actually received feedback from the development community and the engineering 00:30:22.920 --> 00:30:26.720 community that we're doing too many updates too quickly. 00:30:26.720 --> 00:30:30.320 So we want to get these documents to a good stance, we know we're going through a rapid 00:30:30.320 --> 00:30:34.520 series of updates yearly right now, but once we get them to a point that we're really happy 00:30:34.520 --> 00:30:39.280 with them, our goal is to scale back and probably do every five-year updates only and accrue 00:30:39.280 --> 00:30:43.900 a large number of comments and do them at one time, because we're getting comments from 00:30:43.900 --> 00:30:46.580 developers that they don't know what criteria manual to follow. 00:30:46.580 --> 00:30:50.040 This one was this way, it's changed to this now, we've got to go back and revise this, 00:30:50.040 --> 00:30:54.440 and it's causing lots of turmoil within the developers and capital projects and our design 00:30:54.440 --> 00:30:57.000 team that's trying to keep up with the updates as well. 00:30:57.000 --> 00:31:00.960 So we're cognizant of that, we understand it's growing fast, that's why we're working 00:31:00.960 --> 00:31:07.000 very hard to make these documents as best as we can to leave them alone for a while. 00:31:07.000 --> 00:31:08.000 Thank you, Jeff. 00:31:08.000 --> 00:31:12.400 Sorry, just one more thing I had forgotten that I had remembered before. 00:31:12.400 --> 00:31:22.120 Basically on the pedestrian TIAs, I don't have any detailed questions of it, but I guess 00:31:22.120 --> 00:31:28.200 what I'm wondering is, that's required of a development to understand whether onsite 00:31:28.200 --> 00:31:31.800 or offsite improvements are required. 00:31:31.800 --> 00:31:39.560 Do we do a pedestrian TIA in corridors where we have a capital project for a street that 00:31:39.560 --> 00:31:41.960 the city is building? 00:31:41.960 --> 00:31:48.600 And the reason I ask that is that right now we have the sort of paint by number sidewalk 00:31:48.600 --> 00:31:57.060 widths based on the mobility plan color, and it doesn't strike me that that's always exactly 00:31:57.060 --> 00:31:59.200 what the context needs. 00:31:59.200 --> 00:32:06.480 So I'm wondering whether in the future a pedestrian TIA for capital projects would make sense 00:32:06.480 --> 00:32:10.280 to make sure that we're building the right thing, does that make sense? 00:32:10.280 --> 00:32:12.800 >> Yes, I think I'm following you on that. 00:32:12.800 --> 00:32:17.040 So on the development side, yes, that's something that's required. 00:32:17.040 --> 00:32:25.360 I will note that that is still something we're evaluating because we do have to consider the proportionality of what we're asking for. 00:32:25.360 --> 00:32:30.760 So what we'll consider is that there might be a small infill site that has just triggered a pedestrian TIA. 00:32:30.760 --> 00:32:33.720 They'll have to hire a traffic consultant and 00:32:33.720 --> 00:32:39.280 evaluate connectivity when they can't actually do anything about it. 00:32:39.280 --> 00:32:43.240 So staff is trying to understand that and offer some relief. 00:32:43.240 --> 00:32:50.400 So for the larger developments on the development side, we do ensure that they have that bike ped analysis as part of their TIA. 00:32:50.400 --> 00:32:57.800 For the smaller developments, because we cannot enforce that, it's become a little bit too much. 00:32:57.800 --> 00:33:05.040 So we just ensure that they're complying with their proportional share of sidewalk connectivity per the mobility plan. 00:33:05.040 --> 00:33:10.960 And so for the second question about capital projects, I do understand that in the past, 00:33:10.960 --> 00:33:19.760 especially with funding that's very old or tied to a bond, that there might not be the sidewalk connectivity that we desire. 00:33:19.760 --> 00:33:27.360 There's a little bit more strings attached to it, so it's a little bit harder to go back and kind of fix the past. 00:33:27.360 --> 00:33:34.000 I can say that for projects moving forward, including the projects that were on the latest bond, that is a priority. 00:33:34.000 --> 00:33:38.680 Engineering services, capital projects do coordinate with transportation services 00:33:38.680 --> 00:33:44.400 to ensure that we include the elements as part of the bond that will look at bike ped connectivity. 00:33:44.400 --> 00:33:54.880 So when we do get to the actual design step, it's an active coordination between groups to make sure that we're getting that context sensitive sidewalk with. 00:33:54.880 --> 00:34:02.720 Because, of course, what you see on the mobility plan is shared use paths pretty much everywhere. 00:34:02.720 --> 00:34:08.320 And that just means that those ten foot or greater paths are serving bicycle and pedestrian connectivity. 00:34:08.320 --> 00:34:15.480 That there might be constraints in terms of ride away width, taking homes, existing lane width. 00:34:15.480 --> 00:34:22.320 So we do look at the context, we do look at is it more appropriate for on street bike and a smaller sidewalk? 00:34:22.320 --> 00:34:24.200 Is it near downtown so it needs to be wider? 00:34:24.200 --> 00:34:28.480 Those are things we are considering in capital projects is including that. 00:34:28.480 --> 00:34:31.240 So the answer to that is yes, we're looking at it. 00:34:31.240 --> 00:34:35.920 I think there was a third question related to which colors what or what are we doing? 00:34:35.920 --> 00:34:43.920 >> No, no, the colors was just to drive home the point of that was, when I read the documents, that's what tells me how wide the sidewalk should be. 00:34:43.920 --> 00:34:52.560 >> Yeah, and we will be bringing that item specifically back to the mobility committee because that has also come up in that board or that commission. 00:34:52.560 --> 00:34:57.600 And so we'll have some more discussion on that as about the context of a roadway and what to use. 00:34:57.600 --> 00:34:58.840 >> Sounds great, thank you very much. 00:34:58.840 --> 00:35:04.040 >> And thanks for all the work on this. 00:35:04.040 --> 00:35:08.960 >> All right, so to kind of go back over the next steps, like I said before, 00:35:08.960 --> 00:35:15.480 this is being published online on Friday or Saturday and then Record Chronicle and in the newspaper on Sunday. 00:35:15.480 --> 00:35:19.720 Notice for the public hearing, we're going to the Public Utilities Board in a couple of weeks. 00:35:19.720 --> 00:35:26.200 And then we're going to be going to City Council at the end of February for a work session and propose adoption. 00:35:26.200 --> 00:35:30.860 And another summary of our outreach that we've done and we're working on. 00:35:30.860 --> 00:35:36.720 And if you have any questions, myself is available as well as all the technical experts to answer any additional questions you may have. 00:35:36.720 --> 00:35:39.480 >> Excellent, thank you. 00:35:39.480 --> 00:35:41.680 Other questions that have not yet been answered? 00:35:41.680 --> 00:35:52.840 Okay, thank you for the report, the update, the work put in this to make things better. 00:35:52.840 --> 00:35:53.400 >> Thank you very much. 00:35:53.400 --> 00:35:54.200 >> Awesome, appreciate it. 00:35:57.080 --> 00:36:00.080 >> Okay, with that, that is the end of our work session. 00:36:00.080 --> 00:36:08.800 So I'll go ahead and adjourn us at 611 PM and we will reconvene in council chambers for our regular meeting at 630. 00:36:08.800 --> 00:36:23.640 >> Good evening and welcome to the City of Denton's Planning and Zoning Commission meeting for Wednesday, January 10th, 2024. 00:36:23.640 --> 00:36:26.840 With the quorum present, I will call us to order at 630 PM. 00:36:26.840 --> 00:36:31.000 First item on our agenda is the Pledge of Allegiance to the US and Texas Flags. 00:36:31.000 --> 00:36:39.200 >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, 00:36:39.200 --> 00:36:44.960 one nation under God, indivisible, with liberty and justice for all. 00:36:44.960 --> 00:36:55.200 >> On the Texas flag, I pledge allegiance to thee, Texas, one state, under God, one and indivisible. 00:36:55.200 --> 00:37:01.640 >> Thank you, next item on our agenda is approval of our minutes from December 13th, Commissioner Villarreal. 00:37:01.640 --> 00:37:02.560 >> Move approval. 00:37:02.560 --> 00:37:03.280 >> Commissioner Smith. 00:37:03.280 --> 00:37:04.200 >> Move second. 00:37:04.200 --> 00:37:07.160 >> Got a first and a second for approval, any discussion? 00:37:07.160 --> 00:37:09.680 Okay, let's vote on the board, please. 00:37:14.960 --> 00:37:30.000 >> That motion carries 6-0, that'll take us to our consent agenda this evening, Commissioner Villarreal. 00:37:30.000 --> 00:37:31.200 >> Move approval. 00:37:31.200 --> 00:37:31.920 >> Commissioner Cole. 00:37:31.920 --> 00:37:32.720 >> Second. 00:37:32.720 --> 00:37:36.000 >> We've got a first and a second to approve the consent agenda, discussion? 00:37:36.000 --> 00:37:38.720 Let's go ahead and vote, please. 00:37:44.920 --> 00:37:49.480 >> That motion carries 6-0, that will take us to our items for individual consideration. 00:37:49.480 --> 00:37:56.440 Our first is for APZ 24001, which is elected chair and vice chair of the commission. 00:37:56.440 --> 00:37:57.720 Commissioner Villarreal. 00:37:57.720 --> 00:38:02.920 >> I would like to nominate Chair Margie Ellis for another term as chair. 00:38:02.920 --> 00:38:04.000 >> Commissioner Pruitt. 00:38:04.000 --> 00:38:05.520 >> I will second. 00:38:05.520 --> 00:38:10.040 >> Thank you, there's a first and a second to nominate me as chair. 00:38:10.040 --> 00:38:13.080 Any discussion or other nominations? 00:38:15.240 --> 00:38:17.000 Okay, let's go ahead and vote, please. 00:38:17.000 --> 00:38:26.040 That motion carries 6-0, thank you. 00:38:26.040 --> 00:38:26.800 Commissioner Cole. 00:38:26.800 --> 00:38:33.480 >> This is for vice chair. 00:38:33.480 --> 00:38:35.080 >> Correct. >> I nominate Tim Smith. 00:38:35.080 --> 00:38:37.840 >> I second. >> Commissioner Villarreal. 00:38:37.840 --> 00:38:39.520 We've got a first and a second. 00:38:39.520 --> 00:38:43.560 >> I accept. >> For our vice chair, Tim Smith, to remain vice chair. 00:38:43.560 --> 00:38:46.840 >> Okay, any other discussion or other nominations? 00:38:46.840 --> 00:38:48.560 Okay, let's go ahead and vote, please. 00:38:48.560 --> 00:39:02.120 That motion carries 6-0, that will take us to 4B, FP230036. 00:39:02.120 --> 00:39:05.000 Mia is here for presentation of that item. 00:39:05.000 --> 00:39:05.960 Good evening. 00:39:05.960 --> 00:39:07.800 >> Good evening, Chair, members of the commission. 00:39:14.560 --> 00:39:18.040 Mia Hines, Associate Planner. 00:39:18.040 --> 00:39:22.080 This final plat is for Denton West Joint Venture, 00:39:22.080 --> 00:39:27.360 which is an approximately 13-acre property generally located at the northwest corner 00:39:27.360 --> 00:39:30.280 of Ryan Road and Teasley Lane. 00:39:30.280 --> 00:39:33.280 At this time, the plat does not meet all of our criteria for approval, 00:39:33.280 --> 00:39:35.080 so staff is recommended to denial. 00:39:35.080 --> 00:39:38.440 However, we have no objection to the requested extension, 00:39:38.440 --> 00:39:42.280 which could be granted to January 24th, 2024. 00:39:42.280 --> 00:39:43.240 Any questions? 00:39:43.240 --> 00:39:45.720 >> Thank you, Mia. 00:39:45.720 --> 00:39:46.880 Not seeing any, thank you so much. 00:39:46.880 --> 00:39:48.200 Commissioner Villarreal. 00:39:48.200 --> 00:39:53.520 >> Move approval of the extension request to a date certain of January 24th, 2024. 00:39:53.520 --> 00:39:54.840 >> Commissioner Pruitt? 00:39:54.840 --> 00:39:55.640 >> Second. 00:39:55.640 --> 00:39:58.320 >> We've got a first and a second to approve the extension request 00:39:58.320 --> 00:40:02.000 to a date certain of January 24th, 2024. 00:40:02.000 --> 00:40:03.840 Discussion? 00:40:03.840 --> 00:40:05.120 Okay, let's vote, please. 00:40:11.640 --> 00:40:13.200 That motion carries 6-0. 00:40:13.200 --> 00:40:15.920 That will take us to our Planning and Zoning Commission matrix, 00:40:15.920 --> 00:40:17.880 and I will turn the floor to Tina. 00:40:17.880 --> 00:40:19.520 >> Thank you, Chair Ellis. 00:40:19.520 --> 00:40:23.680 So, first item for business, City Council action since the Planning 00:40:23.680 --> 00:40:27.360 and Zoning Commission last met, we did not have anything to report on. 00:40:27.360 --> 00:40:33.400 So, moving on, special requests from our recording secretary that in order for us 00:40:33.400 --> 00:40:37.920 to just be able to monitor quorum that we have in advance of our meetings, 00:40:37.920 --> 00:40:42.840 if you could kindly please respond to the meeting invites that Kathy sends out, 00:40:42.840 --> 00:40:45.680 that's what we use in order to be able to keep up with quorum. 00:40:45.680 --> 00:40:49.760 Of course, you're also more than welcome to email her directly, but also with us now being 00:40:49.760 --> 00:40:54.720 down one commissioner, with Commissioner McDade stepping down, we just, you know, 00:40:54.720 --> 00:40:57.640 we get a little more conscientious on making sure we've got quorums. 00:40:57.640 --> 00:41:01.480 So, if you can help us with that, I know we greatly appreciate it. 00:41:01.480 --> 00:41:05.920 Speaking of Commissioner McDade, so we greatly appreciate him for his service 00:41:05.920 --> 00:41:09.440 on the Planning and Zoning Commission and wish him well. 00:41:09.440 --> 00:41:13.040 As it relates to our area plan projects, as you know, 00:41:13.040 --> 00:41:15.200 provide updates on those from time to time. 00:41:15.200 --> 00:41:18.400 So, wanted to make you aware of a schedule change 00:41:18.400 --> 00:41:20.000 because this involves your schedules. 00:41:20.000 --> 00:41:24.160 So, previously we had a joint meeting with City Council in the Planning 00:41:24.160 --> 00:41:27.400 and Zoning Commission that was scheduled for February 20th. 00:41:27.400 --> 00:41:31.240 That date has now changed and will be March 19th. 00:41:31.240 --> 00:41:35.680 So, we're retooling a couple aspects related to that project and so we wanted 00:41:35.680 --> 00:41:37.480 to push that joint meeting out about a month. 00:41:37.480 --> 00:41:39.240 So, that is after spring break. 00:41:39.240 --> 00:41:41.720 So, hopefully there's no conflicts with any of your schedules. 00:41:41.720 --> 00:41:43.840 But again, that's March 19th. 00:41:43.840 --> 00:41:45.840 And usually we have those midday. 00:41:45.840 --> 00:41:51.120 I would anticipate this will start at 11 and lunch will be provided for that. 00:41:51.120 --> 00:41:55.160 As it relates to the Northeast Area Plan Project, we continue to work on that. 00:41:55.160 --> 00:41:59.080 And I know our consultant is working on preparing the draft document for us. 00:41:59.080 --> 00:42:01.120 So, we're waiting to receive that. 00:42:01.120 --> 00:42:05.080 So, hence why we have not had any engagement or meetings or anything of that nature 00:42:05.080 --> 00:42:07.280 in discussions on that particular project. 00:42:07.280 --> 00:42:10.760 And then also we continue to move forward with the downtown plan. 00:42:10.760 --> 00:42:17.040 And so, we're also doing a little retooling on this project as well, 00:42:17.040 --> 00:42:20.840 adding some increased public engagement efforts, particularly as it relates 00:42:20.840 --> 00:42:25.000 to the Quaker Town Park Master Plan and the memorialization associated with that. 00:42:25.000 --> 00:42:29.600 So, I would expect in the next several weeks to be able to share with you more 00:42:29.600 --> 00:42:32.520 of an updated schedule on that because of some of the public engagement 00:42:32.520 --> 00:42:34.200 that we'll be working on with our consultant. 00:42:34.200 --> 00:42:37.320 So, that concludes my report and happy to address any questions. 00:42:37.320 --> 00:42:37.760 >> Thank you. 00:42:37.760 --> 00:42:41.680 >> I guess one more thing, my apologies, I realized I forgot to address. 00:42:41.680 --> 00:42:48.160 Within the actual matrix itself, the second item on your list which is provide an overview 00:42:48.160 --> 00:42:51.680 to the commission on decisions that affects debt and sustainability goals, 00:42:51.680 --> 00:42:54.320 that has been, that date has changed. 00:42:54.320 --> 00:42:57.400 So, we currently have that slated now for February 28th. 00:42:57.400 --> 00:43:01.120 I know there were some of you that were more interested in the scheduling of that item. 00:43:01.120 --> 00:43:08.200 And then, also, we added to the matrix on the back page, and this was a request 00:43:08.200 --> 00:43:12.280 of Commissioner Villarreal that as we have requests that come forth, 00:43:12.280 --> 00:43:15.440 particularly with extensions, now that state law has changed 00:43:15.440 --> 00:43:18.800 and the applicant can request multiple extensions, 00:43:18.800 --> 00:43:22.440 we have updated our staff report to include that information on the report. 00:43:22.440 --> 00:43:25.240 So, we'll go ahead and keep this as an ongoing item, much like what we did 00:43:25.240 --> 00:43:29.160 with Commissioner Smith's request on reporting on the TIAs. 00:43:29.160 --> 00:43:32.360 So, just so, also serves as a good reminder for us. 00:43:32.360 --> 00:43:33.800 And now, that concludes my report. 00:43:33.800 --> 00:43:34.560 Thank you. 00:43:34.560 --> 00:43:35.720 >> Thank you. 00:43:35.720 --> 00:43:39.120 Is there anything to add to the matrix? 00:43:39.120 --> 00:43:41.840 Okay, any concluding items? 00:43:41.840 --> 00:43:48.080 I just wanted to also thank Commissioner McDade for serving with us and dedicating the time 00:43:48.080 --> 00:43:52.800 that he did for us and certainly wish him all the best. 00:43:52.800 --> 00:43:57.800 With that, I will go ahead and adjourn us at 6.38 p.m. Thank you very much. 00:43:59.160 --> 00:44:09.160 [BLANK_AUDIO]