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 >> Good afternoon and welcome to the city planning and zoning commission meeting for

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 Wednesday, January 10, 2024.

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 This is our work session and with a quorum present I will call us to order at 5.35 p.m.

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 First item on our agenda for work session is citizen comment on consent agenda items.

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 I do not see anyone here for that so we'll move to clarification of tonight's agenda.

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 First is the minutes from December 13.

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 Any questions on that?

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 I did talk with Kathy.

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 There was one catch, the recess timing, the vote and the recess were flipped but she's

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 gone ahead and corrected that so I just want to make you all aware of that.

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 Okay.

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 Consent agenda.

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 We've got two items on consent.

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 Is there any questions on that?

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 Okay.

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 Questions for individual consideration.

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 We've got elect chair and vice chair again for the commission.

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 Questions?

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 Discussions?

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 No?

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 Okay.

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 Next is 4B, I'm going to go ahead and ask me to come up and give us our summary on

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 that one, FP230036.

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 Hello there.

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 Good evening, chair, members of the commission, Mia Hines, associate planner.

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 This item is a final plan for Denton West Joint Venture which is approximately 13 acre

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 property located at the northwest corner of Ryan Road and Teasley Lane.

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 At this time the plan does not meet all of our criteria for approval so staff is recommended

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 denial however we have no objection to the requested extension which in this case would

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 be granted to January 24, 2024.

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 Any questions?

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 Thanks Mia.

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 Any questions?

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 Okay.

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 Appreciate it.

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 Thank you.

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 That's our very short suite agenda.

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 So we will go to our work session report then for this afternoon.

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 It's 3A, PZ23-221, receive a report, hold discussion, give staff direction regarding

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 updates to our criteria manuals.

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 Hello there.

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 Hello.

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 Welcome, thank you commissioners for having me this afternoon or this evening.

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 I am Brett Bourgeois, the deputy city engineer here at the city of Denton and I am going

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 back again this year to present the updates to our criteria manuals.

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 So a little bit of an agenda for the presentation.

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 We're going to talk about our public outreach plan, a little bit of background about the

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 criteria manuals and the process going through this year, talk about some highlights of the

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 changes that we've made to the different criteria manuals and what our next steps are going

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 forward.

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 And this is a very technical document so we have technical experts on all the different

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 areas here in attendance to answer any questions that you may have.

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 So our plan that we have this year got shifted a little bit, got a little bit delayed, but

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 we started with a developer town hall in September where we proposed the, we presented the proposed

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 changes to the development community to receive feedback from them, we published the updated

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 document online in November, solicited public comments from the community, from the engineering

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 firms, anybody that could access it.

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 We presented to the Texas Society of Professional Engineers in November and showed them all

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 the changes we wanted to make and received comments from them.

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 Now we are here today at the planning and zoning commission and then we go to the public

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 utilities board, or sorry, take that back.

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 On Saturday it gets published in the Denton Record Chronicle, the notice for the public

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 hearing and the newspaper on Sunday.

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 And then we also have the public utilities board later this month prior to going to city

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 council in February and the plan adoption or plan effective date on March 1st.

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 So this is our annual updates, we've been doing this now for a couple years.

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 This was a very big update that we did.

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 If you review the document, it's now one document instead of four or five separate documents.

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 That was a big change that we did.

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 We decided to combine everything into one, simplify it, mirror what we have in the DDC,

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 make it a more cohesive document where we have one introduction, one set of definitions,

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 one set of policies, one set of procedures, and that's kind of the big goal of this year's

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 update.

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 Compared to last year, what we did this year, is that last year we had some very large discussions

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 over several months with all the city departments and representatives from all the departments.

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 This year we found that was a not the most efficient way to do it, where we had lots

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 of people that were not, did not need to be involved in the conversation and it was taken

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 up a lot of time.

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 So this year we identified key stakeholders in each of the key categories, key departments.

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 We knew areas that we didn't get to address from last year.

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 We had tackled those, we knew changes that we wanted to make going into this year.

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 We tackled those.

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 Once we made all the major updates, we then got all the departments together, showed them

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 what we were proposing, what we were thinking, to have a discussion, easier to have a discussion

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 of proposed changes than asking a group of people of what do you want to do.

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 So we took a different approach this year.

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 We found it to be a lot more efficient for the city time-wise, it's a little bit more

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 labor intensive for the individuals having to spearhead each different section, but it

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 was, I think, a more successful process overall.

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 So once we got all that done, we sent it out for public comment in November, it's been

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 online ever since.

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 We have, we've officially announced that we had closed receiving the comments in end of

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 November.

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 We're still receiving comments, we don't receive too many, most of them are from internal staff

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 that want to make additional changes as they do further reviews of it.

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 So we're addressing all those comments the best we can.

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 We've done a series of public outreaches.

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 This is part of it, newspaper publication, and then we're going to go to city council

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 in February.

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 So kind of a quick overview of it, with the Denton Development Code, that kind of sets

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 the policies, the procedures, kind of the guiding document for the city, the criteria

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 manuals or the technical document for the city.

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 That tells you how to design, what the requirements are we're looking for in the designs, looking

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 for to meet the, what the city needs in terms of infrastructure and the requirements.

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 Just up down from that, we have the specifications that tell you, okay, you want to put in pipe,

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 this is the type of pipe we need, this specific one, or this type of valves, or this type

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 of asphalt we want, this is how you compact it and how you utilize it.

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 And then the standard details show you this is what it's supposed to look like to be connected,

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 how the connections are supposed to look, how the roadway cross sections are supposed

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 to look.

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 Just typical sections, we know that there's always variations to it based on existing

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 conditions or site constraints, but those are typical sections to get people working

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 in the right direction.

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 This is another slide kind of showing the hierarchy within different documents, so it

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 kind of goes down, works its way down.

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 Now back to the actual updates themselves.

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 For the solid waste updates this year, the big one was, one of the big ones was we had

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 a, the container enclosure requirements was a very large table, and the feedback that

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 the solid waste folks received was a confusing and hard to decipher their container requirements.

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 So they revised that table this year to make it simpler and easier for developers and folks

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 to understand and interpret.

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 We've also provided details or information on the routing of the solid waste vehicles

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 through the different communities and through the different areas.

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 Require a minimum 30 foot turn radius for the vehicles and a 50 foot clearance space

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 in front of the container enclosures to be able to access them.

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 And one of the things we actually had to add was that you cannot put parking spaces around

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 the swing gates of the containers.

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 People had parking spaces parked there, they cannot open the gates up to get to the containers

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 because the vehicles were blocking them.

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 So we said, we put in requirements in there, changed the details saying you cannot park

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 around the gates.

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 Over to the stormwater design criteria, this one actually probably had the biggest set

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 of changes to it.

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 The big one is the first one is that we are now requiring, or sorry, we are recommending

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 that the stormwater runoff developments over one acre in size have, does an 80% capture

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 other total suspended solids of their stormwater.

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 This puts us in compliance with iSwim, it's a recommendation through iSwim.

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 We are wanting to make this requirement next year, we want to, we discussed internally,

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 do kind of a recommendation rollout before we do a full adoption of it.

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 And the reason we're going this route is because the EPA, as they update their standards, is

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 going to make this a requirement that everybody has to get on board where they like it or

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 not.

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 So we are already going in that direction where we need to limit the stormwater, the

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 pollutants or the suspended solids out of the stormwater going forward.

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 We also decided that we need to implement a stormwater facility maintenance agreement.

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 So we have a lot of private detention ponds, underground detention ponds, underground storage,

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 different things that developments install that they're responsible for, but there's

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 no way to make them do it.

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 So what happens is that we get a heavy rain event, they call the city manager, we go out

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 and we fix it, we maintain it, but we have detention ponds that are not being maintained

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 that are no longer functioning as flood control features.

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 They have vegetation growing on them, we have debris in them, they're not adequately being

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 taken care of and it's additional costs on the city and a lot of times we don't have

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 right of entry or access to those because they're in private properties.

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 So this is in alignment with a lot of the other cities in the metros.

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 I know Fort Worth, we use Fort Worth as a go buy for this where they require developers

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 to sign off an agreement saying we're installing this, we agree to maintain it, we agree to

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 keep records of it, we have an O&M manual for it, etc.

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 So we put that into this year's criteria manual as well.

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 Another one that we added is that when you look at a site, the site naturally drains

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 at different outfalls or different kind of mini drainage basins.

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 So when they develop a site, they're required or you're supposed to keep your drainage going

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 to the same site.

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 So if your site, half of it drains to the east and half of it drains to the west, you

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 don't want to take that east side and dump it over to the west side because then that

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 messes up all the drainage further downstream.

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 You can do that and we added that, you can do that but you have to do a timing study

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 to see if that additional flow is going to cause downstream flooding.

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 So we can allow it, just got to show that it's not going to cause problems.

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 Before we didn't have that requirement so people could drain differently on their sites

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 and we had no way of knowing if we're accidentally causing flooding somewhere else.

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 The last one is that we also added guidance as to what is an adverse impact to communities

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 downstream.

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 It wasn't defined.

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 So we said okay, well you cannot raise the flood level downstream of you, it's got to

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 be zero.

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 So we defined as to what is adverse impact because the floor is very vague, it just led

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 room for interpretation.

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 People would argue, well it's only a quarter of a foot or a tenth of a foot, well you're

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 raising the water and somebody else's property by a tenth of a foot, that's an adverse impact

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 to them.

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 So no matter how small it is, we defined what it is that's acceptable and not acceptable.

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 For the--

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 >> Can I stop you right there?

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 >> Yes.

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 >> I just want to see if anyone's got questions of the two he's presented so far.

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 Commissioner Pruitt.

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 >> Thank you Chair.

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 And for new members, this is one of my favorite days of the year.

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 I will try to be kind and nice.

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 I think you answered one of my questions already.

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 It sounded like the 80% requirement is a recommendation but not a requirement in I-SWIM and so that's

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 why it-- that's why us requiring I-SWIM standards previously did not put that into play as well,

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 right?

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 >> Correct, yeah.

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 So we are-- we generally follow I-SWIM but in this situation we did not explicitly say

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 you need to do the 80% reduction in suspended solids.

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 Now we're saying we recommend you do this and we've told the development community that

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 this is going to be-- we want to move this forward next year to be a requirement and

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 there's like I think 28 different I-SWIM mitigation measures on how to reduce total suspended

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 solids.

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 So it's not something that's new rocket science, it's available, there's lots of options to

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 choose from to whatever fits their site.

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 >> Yeah, okay.

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 One thing I haven't seen in here or elsewhere is sort of the opportunity for regional flood

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 control systems to make it easier for, you know, smaller infill parcels to be developed

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 where entire entrapment or catchment of it within a small parcel might be prohibitively

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 expensive.

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 Is that something we're looking into or other thoughts along those lines?

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 >> So for a regional detention facility, that'd be a capital project, it wouldn't be something

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 the developer would want to put in because it's not benefiting just that one development,

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 it's benefiting a large portion of the community or the city.

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 So we do have one regional detention pond that's going in right now, we do have plans

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 approved as part of the 2023 bond that went through for another regional detention pond

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 to go in.

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 We're actually discussing with one of the developments, Hunter Ranch is discussing putting

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 a regional detention pond in for their development.

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 So we are working on that direction.

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 I don't think, I don't know if Mike can speak more to it, but we don't have any defined

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 criteria.

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 It's just basically taking the local detention pond and sizing it, and so we're looking at

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 those types of requirements.

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 >> And then a couple things on solid waste, I don't remember if it was last year or two

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 years ago, there was an increase from 10 feet wide up to 13 feet for single enclosures,

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 and it looks like this year they're going from 10 feet deep to 11 and a half feet deep.

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 So that's, we've gone from basically 100 square feet to 150 square feet in two years.

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 That seems like a short time period to say, hey, we need bigger enclosure.

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 Are the dumpsters getting bigger?

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 Are the, I just don't understand why there's so much of a change within a short time period,

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 if that makes sense.

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 >> Yeah, Adrian can actually answer that.

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 I believe it's to do with the bollards that are required to go in front of it, where we

233
00:14:50,000 --> 00:14:53,400
 don't account for the width of the bollard to be installed, so it actually took away

234
00:14:53,400 --> 00:14:57,080
 a half a foot of our dumpster size, enclosure size.

235
00:14:57,080 --> 00:15:00,600
 >> Yeah, Adrian Hill, Solid Waste Operations Manager.

236
00:15:00,600 --> 00:15:04,920
 The reason we added that extra foot to the back, the rear of that enclosure, is because

237
00:15:04,920 --> 00:15:07,600
 everybody's putting that decorative brick around it.

238
00:15:07,600 --> 00:15:12,400
 So every time we're catching it with the lid of the dumpster, and we're tearing up the

239
00:15:12,400 --> 00:15:13,400
 enclosure.

240
00:15:13,400 --> 00:15:16,240
 >> Okay, just on the top of it, because the lid is stopping around.

241
00:15:16,240 --> 00:15:19,320
 >> We added that foot so we can scoot that bollard a little bit further away from the

242
00:15:19,320 --> 00:15:23,320
 back of that wall, so that the lid doesn't catch it.

243
00:15:23,320 --> 00:15:26,000
 >> Okay, thank you.

244
00:15:26,000 --> 00:15:29,640
 >> The reason we went wider on the enclosure is because the way they're building the trucks

245
00:15:29,640 --> 00:15:35,320
 now, they're putting the hydraulic lines on the outside, instead of inside of the...

246
00:15:35,320 --> 00:15:37,280
 >> Yeah, I do recall that.

247
00:15:37,280 --> 00:15:43,280
 Everything's bigger in Texas, so pretty soon we'll be driving our houses around.

248
00:15:43,280 --> 00:15:50,440
 And then I noticed in the language on the table, it now stipulates front load, but I've

249
00:15:50,440 --> 00:15:54,440
 seen language in the past about side load enclosures.

250
00:15:54,440 --> 00:15:58,460
 Is that just because we want to require front load going forward?

251
00:15:58,460 --> 00:16:00,520
 >> Yeah, that's correct.

252
00:16:00,520 --> 00:16:07,240
 I think to keep up with the older part of Ditten, they currently have side loads.

253
00:16:07,240 --> 00:16:11,360
 As we go forward, we want to keep everything front load, just standard on sizes.

254
00:16:11,360 --> 00:16:12,360
 >> Okay.

255
00:16:12,360 --> 00:16:14,560
 All right, thank you.

256
00:16:14,560 --> 00:16:15,560
 >> Yeah.

257
00:16:15,560 --> 00:16:19,480
 >> Anybody else on the two we've discussed so far?

258
00:16:19,480 --> 00:16:20,480
 Okay.

259
00:16:20,480 --> 00:16:21,480
 Thank you.

260
00:16:21,480 --> 00:16:22,480
 >> Yep, thank you.

261
00:16:22,480 --> 00:16:26,960
 All right, so for the transportation criteria manual, unfortunately this year we were very

262
00:16:26,960 --> 00:16:28,800
 short staffed on the transportation side.

263
00:16:28,800 --> 00:16:34,000
 We do have more transportation staff now, so expect more of a technical improvement

264
00:16:34,000 --> 00:16:36,720
 next year in the criteria manual.

265
00:16:36,720 --> 00:16:39,760
 For this year, we basically went through and we reorganized it.

266
00:16:39,760 --> 00:16:44,160
 The transportation criteria manual historically has been kind of our, I called it our Frankenstein

267
00:16:44,160 --> 00:16:48,200
 document, where every time we needed something, we just added to the bottom of the document,

268
00:16:48,200 --> 00:16:52,560
 just added to the bottom of the document, so it didn't actually have any logical coherence

269
00:16:52,560 --> 00:16:56,280
 in terms of the way that you read it and applied the criteria, it was kind of all over the

270
00:16:56,280 --> 00:16:57,280
 place.

271
00:16:57,280 --> 00:17:01,640
 So we spent a lot of time reorganizing and restructuring the document, so as a designer

272
00:17:01,640 --> 00:17:06,080
 or an engineer or a developer, you'll follow it, you'll follow the steps appropriately,

273
00:17:06,080 --> 00:17:08,800
 so it makes it easier to actually implement.

274
00:17:08,800 --> 00:17:12,600
 Some of the things that we did change to it though are things that we did know about.

275
00:17:12,600 --> 00:17:17,120
 One of them is, we actually had a developer come forward with us about this, is when you

276
00:17:17,120 --> 00:17:21,120
 have a roadway, a roadway's crowned, so it's got a high point in the middle and low points

277
00:17:21,120 --> 00:17:25,360
 on the sides, so that comes down, and then to get up the driveway, we have a requirement

278
00:17:25,360 --> 00:17:30,880
 for a driveway slope, but the change in that slope was not mathematically possible to meet

279
00:17:30,880 --> 00:17:35,360
 based on the housing foundations, so we had a developer come to us and say, "All your

280
00:17:35,360 --> 00:17:39,680
 houses you're approving are not meeting your criteria, so you need to address this."

281
00:17:39,680 --> 00:17:42,640
 And so we actually, so we went back and ran the numbers, oh yeah, once you actually run

282
00:17:42,640 --> 00:17:47,040
 all these numbers out, we can't make it work, so we did address that and we changed

283
00:17:47,040 --> 00:17:51,200
 their slope requirements to allow that transition to happen, to make it all fit.

284
00:17:51,200 --> 00:17:56,880
 We did add a Q&A analysis for our driveways, our gated entrances and drive-throughs to

285
00:17:56,880 --> 00:18:01,840
 make sure we're not stacking vehicles back into oncoming traffic, we did put some requirements

286
00:18:01,840 --> 00:18:08,480
 on turn lanes to consider other types of transportation, trucks, volumes, crashes, because we did not

287
00:18:08,480 --> 00:18:12,320
 include that, so people are saying, "Well, we're not required to consider these things,

288
00:18:12,320 --> 00:18:17,200
 we're just required to consider vehicle traffic, not truck traffic or truck stacking."

289
00:18:17,200 --> 00:18:20,400
 So we had to explicitly say, "No, you have to consider these things also."

290
00:18:20,400 --> 00:18:26,560
 And then we also put in some information on the separation of driveways, so that was a

291
00:18:26,560 --> 00:18:32,400
 one that was a very interesting conversation, because what is engineering best practiced

292
00:18:32,400 --> 00:18:36,320
 when you measure the distance from the intersection to the closest driveway?

293
00:18:36,320 --> 00:18:39,880
 Some engineers say it's from the center intersection, some say it's from the edge of the right-of-way,

294
00:18:39,880 --> 00:18:44,960
 some say it's from the edge of the curb, we didn't clarify what it was, and so we decided

295
00:18:44,960 --> 00:18:50,320
 to go from the back of curb to the closest driveway.

296
00:18:50,320 --> 00:18:53,080
 And we did that because if you measure from the middle of the intersection, you might

297
00:18:53,080 --> 00:18:57,920
 have intersections that have three lanes, a right-turn lane, left-turn lane, where you

298
00:18:57,920 --> 00:18:58,920
 can't be 50 feet.

299
00:18:58,920 --> 00:19:03,640
 Okay, well, your 50 feet is now right on the edge of the roadway, so we said you got to

300
00:19:03,640 --> 00:19:07,760
 measure from the edge of the curb to the driveway, so we defined what that distance is that we

301
00:19:07,760 --> 00:19:08,760
 want to be measuring.

302
00:19:08,760 --> 00:19:12,680
 And the reason we chose the curb instead of the right-of-way line is that anybody can

303
00:19:12,680 --> 00:19:16,320
 go out there and see where the curb is and pull a tape off to where the closest driveway

304
00:19:16,320 --> 00:19:17,320
 is.

305
00:19:17,320 --> 00:19:20,280
 You might not know where the right-of-way line is because we might have a sidewalk easement,

306
00:19:20,280 --> 00:19:25,080
 we might have utilities there, so the curb is the most visually easy one to find that

307
00:19:25,080 --> 00:19:31,160
 anybody can go measure and define it that way.

308
00:19:31,160 --> 00:19:35,920
 For the water and wastewater criteria manual, the big ones, some of the big ones we had

309
00:19:35,920 --> 00:19:41,640
 was we did not want to have manholes placed in sidewalks, ramps, driveway approaches.

310
00:19:41,640 --> 00:19:44,240
 That's not allowed by ADA.

311
00:19:44,240 --> 00:19:48,360
 It creates a tripping hazard, slipping hazard, and then also when you have to open those

312
00:19:48,360 --> 00:19:52,880
 manholes, access those areas, you take out the driveway, you take out the sidewalk.

313
00:19:52,880 --> 00:19:56,040
 It creates problems, so we said, "Can't do that."

314
00:19:56,040 --> 00:19:59,800
 We provided some additional guidance on the size of the water meters the way it was written

315
00:19:59,800 --> 00:20:00,800
 before.

316
00:20:00,800 --> 00:20:04,800
 We had lots of developers questioning or being confused into what water meters are required

317
00:20:04,800 --> 00:20:09,080
 and what sizes to order, so we corrected that information.

318
00:20:09,080 --> 00:20:15,080
 We put a minimum requirement, minimum separation of the sewer manholes so the manholes before

319
00:20:15,080 --> 00:20:17,400
 get pipes literally running up right up against them.

320
00:20:17,400 --> 00:20:21,440
 We want five feet away so we can actually service the manhole if anything happens and

321
00:20:21,440 --> 00:20:24,440
 not having to take a utility line out of service.

322
00:20:24,440 --> 00:20:27,880
 Then we also said that our lift stations need to be able to withstand the 100-year flood

323
00:20:27,880 --> 00:20:33,320
 instead of the 25-year flood, and that goes along with our FEMA CRS certification, which

324
00:20:33,320 --> 00:20:36,960
 is our community rating system, where it's critical infrastructure.

325
00:20:36,960 --> 00:20:42,320
 We want to protect that from failing and flooding at times because you don't want to have sewage

326
00:20:42,320 --> 00:20:48,080
 flooding and backing up into the system.

327
00:20:48,080 --> 00:20:51,200
 This year what we did, and we know that the street light criteria manual just got adopted

328
00:20:51,200 --> 00:20:55,800
 I believe in October this year, well, since we had that little bit of a delay in getting

329
00:20:55,800 --> 00:21:00,640
 some things sorted out, we actually worked with our DME and rolled in their criteria

330
00:21:00,640 --> 00:21:02,000
 manual into ours as well.

331
00:21:02,000 --> 00:21:06,800
 We took their criteria manual as you got adopted in October, added to the overall criteria

332
00:21:06,800 --> 00:21:11,000
 manual for the city, and here's some of the major highlights of that.

333
00:21:11,000 --> 00:21:16,440
 So we discussed that any roadways except for residential local streets with a 30-mile per

334
00:21:16,440 --> 00:21:20,720
 hour less speed limit required to have a lighting study done on them to make sure we have the

335
00:21:20,720 --> 00:21:25,360
 proper placement and spacing of the lumineers and the lights.

336
00:21:25,360 --> 00:21:30,960
 Residential roads are going to be spaced every 250 feet, we provide requirements for cul-de-sacs

337
00:21:30,960 --> 00:21:35,240
 and intersections, and we also discussed what are the approved lumineers and hardware and

338
00:21:35,240 --> 00:21:40,640
 bolt patterns for the city as well.

339
00:21:40,640 --> 00:21:41,640
 And one of the things that we added-

340
00:21:41,640 --> 00:21:42,640
 I have a question.

341
00:21:42,640 --> 00:21:43,640
 Yes.

342
00:21:43,640 --> 00:21:44,640
 Sorry.

343
00:21:44,640 --> 00:21:47,800
 In terms of the recommendations for whatever the materials are, are you guys offering a

344
00:21:47,800 --> 00:21:53,400
 range of prices for the developers so that some developers that maybe aren't as evolved

345
00:21:53,400 --> 00:21:59,080
 as others have a range that they can select these within?

346
00:21:59,080 --> 00:22:02,000
 Mr. Thagan, next time, raise your hand so I can call on you please.

347
00:22:02,000 --> 00:22:03,000
 Thanks.

348
00:22:03,000 --> 00:22:04,000
 Sorry.

349
00:22:04,000 --> 00:22:05,000
 Thank you.

350
00:22:05,000 --> 00:22:06,520
 Aaron Benyon, engineering supervisor with DME.

351
00:22:06,520 --> 00:22:11,320
 So to answer your question, Commissioner, we have kept it standardized.

352
00:22:11,320 --> 00:22:14,800
 Part of that was through discussions with the city manager and also a consideration

353
00:22:14,800 --> 00:22:20,840
 with inventory because we have to store and maintain supplies for each of these and then

354
00:22:20,840 --> 00:22:24,220
 also have staff trained on how to replace them.

355
00:22:24,220 --> 00:22:29,440
 So right now there is one style that's used for major roadways and thoroughfares and one

356
00:22:29,440 --> 00:22:33,880
 style that's used for new residential developments.

357
00:22:33,880 --> 00:22:39,240
 There are a couple of styles that are now, I guess you could call them legacy, that we

358
00:22:39,240 --> 00:22:43,240
 still maintain that have been installed around the city, but we're not installing new.

359
00:22:43,240 --> 00:22:48,960
 So basically there's a residential light and then there's a regular streetway or roadway

360
00:22:48,960 --> 00:22:54,680
 light.

361
00:22:54,680 --> 00:22:59,520
 Any other questions?

362
00:22:59,520 --> 00:23:03,360
 One of the things that we added this year, so before it was never formally written down

363
00:23:03,360 --> 00:23:06,480
 and documented, is that we had a variance procedure.

364
00:23:06,480 --> 00:23:11,560
 We actually changed the name this year to deviations, design deviations.

365
00:23:11,560 --> 00:23:15,760
 So whenever a developer wasn't able to meet the design requirements within the criteria

366
00:23:15,760 --> 00:23:19,840
 manual, they had a process so they can submit what their alternative design was, explain

367
00:23:19,840 --> 00:23:23,200
 why they couldn't meet it, and then it would go to the subject matter experts for review

368
00:23:23,200 --> 00:23:27,180
 and approval or being denied.

369
00:23:27,180 --> 00:23:31,600
 So we actually added all of that explanation as to how the whole process works, who reviews

370
00:23:31,600 --> 00:23:36,580
 it, the required documents that need to be submitted, the whole process for it.

371
00:23:36,580 --> 00:23:40,840
 So they can design, they can go away from the criteria manual as long as they show that

372
00:23:40,840 --> 00:23:46,320
 their site is exhibiting some sort of hardship they cannot meet, and that whatever propose

373
00:23:46,320 --> 00:23:51,080
 that they're doing is not going to detrimentally impact the city or the infrastructure that

374
00:23:51,080 --> 00:23:52,920
 the city's going to be receiving.

375
00:23:52,920 --> 00:23:56,840
 So then everything goes through the different subject matter experts to make the determination

376
00:23:56,840 --> 00:24:00,560
 if they're okay with that deviated design.

377
00:24:00,560 --> 00:24:01,840
 So we added the whole discussion in here.

378
00:24:01,840 --> 00:24:05,640
 We included the form for them to fill out and the whole review process if they're not

379
00:24:05,640 --> 00:24:09,280
 able to reach the answers that they need to get to.

380
00:24:09,280 --> 00:24:14,600
 I do have a question on that process.

381
00:24:14,600 --> 00:24:20,360
 Mentioned in there was if it is denied, they can go back, but then I didn't see what the

382
00:24:20,360 --> 00:24:21,800
 actual process was.

383
00:24:21,800 --> 00:24:23,880
 Do they go back to who?

384
00:24:23,880 --> 00:24:26,320
 They go back to the same subject matter experts.

385
00:24:26,320 --> 00:24:30,040
 They can go back, they can provide additional information and have a meeting discuss as

386
00:24:30,040 --> 00:24:34,800
 to why they can't do it a certain way or why they need to go some other different direction

387
00:24:34,800 --> 00:24:38,200
 than what we're recommending or what we want to prove.

388
00:24:38,200 --> 00:24:42,120
 The goal is not to prevent sites from developing, it's to make sure that sites are developed

389
00:24:42,120 --> 00:24:46,880
 and that whatever assets the city receives so that the city can maintain and manage and

390
00:24:46,880 --> 00:24:49,760
 doesn't detriment the community as a whole.

391
00:24:49,760 --> 00:24:51,640
 So it's just a continued conversation.

392
00:24:51,640 --> 00:24:55,320
 There's not another body that they go to to appeal or anything like that?

393
00:24:55,320 --> 00:24:56,320
 Correct.

394
00:24:56,320 --> 00:25:02,200
 With this one, because we actually had to work with our legal on it, who do you appeal

395
00:25:02,200 --> 00:25:03,200
 to?

396
00:25:03,200 --> 00:25:06,760
 Because you're talking a very technical decision by an engineer that has to be reviewed by

397
00:25:06,760 --> 00:25:10,400
 another engineer and who can you appeal to?

398
00:25:10,400 --> 00:25:14,160
 You have to appeal to an engineer in that expertise to review it.

399
00:25:14,160 --> 00:25:17,680
 So there was no real clear appeal process.

400
00:25:17,680 --> 00:25:21,840
 We had to have that conversation and go, okay, well, we need to just work together and find

401
00:25:21,840 --> 00:25:24,680
 something that we can all be amenable to.

402
00:25:24,680 --> 00:25:25,680
 Okay.

403
00:25:25,680 --> 00:25:26,680
 Understood.

404
00:25:26,680 --> 00:25:27,680
 Great.

405
00:25:27,680 --> 00:25:28,680
 Other questions?

406
00:25:28,680 --> 00:25:29,680
 Commissioner Cole?

407
00:25:29,680 --> 00:25:30,680
 Thank you, Chair.

408
00:25:30,680 --> 00:25:31,680
 Okay.

409
00:25:31,680 --> 00:25:41,680
 Also, as the municipality has grown and expanded, a lot of these big areas have Corps of Engineer

410
00:25:41,680 --> 00:25:46,520
 flood control, lakes, all that.

411
00:25:46,520 --> 00:25:49,440
 How's that working with you guys?

412
00:25:49,440 --> 00:25:54,920
 That relationship, are you now that that's all a lot of that's in the city limits now

413
00:25:54,920 --> 00:25:57,240
 where it wasn't before?

414
00:25:57,240 --> 00:26:00,240
 How's that working?

415
00:26:00,240 --> 00:26:05,320
 Usually we don't encroach on the Corps of Engineer land because they are kind of the

416
00:26:05,320 --> 00:26:10,040
 big dock on the block and they kind of get their way in terms of their flood control

417
00:26:10,040 --> 00:26:14,200
 and what they need to have for their green space or their flood control features.

418
00:26:14,200 --> 00:26:16,520
 So we kind of have to go with what they recommend.

419
00:26:16,520 --> 00:26:24,560
 We don't have a lot of sway to change what they need, unfortunately.

420
00:26:24,560 --> 00:26:25,560
 Commissioner Thacker?

421
00:26:25,560 --> 00:26:26,560
 Thank you, Chairman.

422
00:26:26,560 --> 00:26:31,760
 You talked a little bit about there not being a formal appeal process at this point.

423
00:26:31,760 --> 00:26:38,840
 What is done on our behalf in regards to educating the different engineers or in terms of what

424
00:26:38,840 --> 00:26:42,080
 the document says, where they can find this, that, or the others?

425
00:26:42,080 --> 00:26:49,000
 Is there any type of, I don't know, I can think of as education process, but where they

426
00:26:49,000 --> 00:26:51,920
 have some type of retreat where they come in and they're able to kind of go through

427
00:26:51,920 --> 00:26:56,720
 the document so that they understand it better before executing a plan or executing a project?

428
00:26:56,720 --> 00:26:58,120
 Yeah, so that's a good question.

429
00:26:58,120 --> 00:27:02,960
 So this document, what the goal for the city staff is to do is that we do have a review

430
00:27:02,960 --> 00:27:06,160
 team that reviews all the plans that come in.

431
00:27:06,160 --> 00:27:10,040
 Our goal is to create a training program to train them on the new process that we have,

432
00:27:10,040 --> 00:27:13,720
 the new requirements that we're going to do and that we have in this update, and then

433
00:27:13,720 --> 00:27:18,440
 every project that comes in has a development facilitator associated with them that explains

434
00:27:18,440 --> 00:27:23,080
 to them the process works, how it works, and then we're always available to answer any

435
00:27:23,080 --> 00:27:26,480
 questions if they're not understanding something or asking for clarification.

436
00:27:26,480 --> 00:27:31,920
 We can answer emails, phone calls, we can meet with them, so we have open communication

437
00:27:31,920 --> 00:27:35,320
 with the developers that come through and their engineers, and a lot of the engineers

438
00:27:35,320 --> 00:27:39,400
 that we work with are repeat engineers, a lot of the same firms, the same designers,

439
00:27:39,400 --> 00:27:42,960
 so they're familiar with our criteria manuals and what we're looking for.

440
00:27:42,960 --> 00:27:48,680
 Anything else, Commissioner Prut?

441
00:27:48,680 --> 00:27:50,880
 Thank you, Chair.

442
00:27:50,880 --> 00:27:51,880
 Sounds great.

443
00:27:51,880 --> 00:27:56,000
 You know, I think we're moving in the right direction with trying to understand some sort

444
00:27:56,000 --> 00:27:57,600
 of appeal process.

445
00:27:57,600 --> 00:28:02,760
 You know, we all need to figure out how to make things work, especially in some of the

446
00:28:02,760 --> 00:28:08,480
 fun areas of town where you've got roads that change names seven times and end up next to

447
00:28:08,480 --> 00:28:19,520
 where they start, but I will say this is my third year going through this process with

448
00:28:19,520 --> 00:28:25,320
 planning and zoning, and each of those three years we've been short some team members on

449
00:28:25,320 --> 00:28:30,600
 the transportation planning and traffic engineer side, so I hope that gets rectified for next

450
00:28:30,600 --> 00:28:33,560
 year.

451
00:28:33,560 --> 00:28:37,560
 There is one thing that I saw that I really want to better understand what the impetus

452
00:28:37,560 --> 00:28:47,480
 for changing that was, and that was the reduction in the TIA distance between the site and the

453
00:28:47,480 --> 00:28:51,000
 school from a mile and a half to half a mile.

454
00:28:51,000 --> 00:28:58,560
 I guess I'm not exactly sure what all that entails and why we're looking at reducing

455
00:28:58,560 --> 00:28:59,560
 that.

456
00:28:59,560 --> 00:29:00,560
 Good evening.

457
00:29:00,560 --> 00:29:05,320
 Carina Maldonado, transportation planner.

458
00:29:05,320 --> 00:29:11,040
 So that was actually to correct an error in language between the DDC.

459
00:29:11,040 --> 00:29:17,000
 So the DDC is what triggers the requirement for a pedestrian TIA, and that requirement

460
00:29:17,000 --> 00:29:19,100
 was at a half mile.

461
00:29:19,100 --> 00:29:24,160
 So when that requirement was triggered, they would then defer to the criteria manual for

462
00:29:24,160 --> 00:29:30,760
 what all that would include, and when that was included, I think there was just a misunderstanding

463
00:29:30,760 --> 00:29:36,920
 of the written number, and it was then written as a mile and a half versus a half mile.

464
00:29:36,920 --> 00:29:41,400
 So it's correcting a discrepancy, continuing the same practice that we've probably been

465
00:29:41,400 --> 00:29:43,840
 following for the last year anyway, right?

466
00:29:43,840 --> 00:29:44,840
 Yes.

467
00:29:44,840 --> 00:29:45,840
 Okay.

468
00:29:45,840 --> 00:29:50,440
 And then, you know, I'll just say I look forward to future improvements.

469
00:29:50,440 --> 00:29:55,120
 I think we're growing fast.

470
00:29:55,120 --> 00:30:01,760
 Stuff is getting built faster than we can stay awake and recognize it, and the importance

471
00:30:01,760 --> 00:30:08,480
 of where these streets go and what gets built is going to be with us for generations, so

472
00:30:08,480 --> 00:30:11,480
 thank you.

473
00:30:11,480 --> 00:30:18,680
 Yeah, and one of the things that we wanted to mention, and like Fred mentioned earlier,

474
00:30:18,680 --> 00:30:22,920
 is that we've actually received feedback from the development community and the engineering

475
00:30:22,920 --> 00:30:26,720
 community that we're doing too many updates too quickly.

476
00:30:26,720 --> 00:30:30,320
 So we want to get these documents to a good stance, we know we're going through a rapid

477
00:30:30,320 --> 00:30:34,520
 series of updates yearly right now, but once we get them to a point that we're really happy

478
00:30:34,520 --> 00:30:39,280
 with them, our goal is to scale back and probably do every five-year updates only and accrue

479
00:30:39,280 --> 00:30:43,900
 a large number of comments and do them at one time, because we're getting comments from

480
00:30:43,900 --> 00:30:46,580
 developers that they don't know what criteria manual to follow.

481
00:30:46,580 --> 00:30:50,040
 This one was this way, it's changed to this now, we've got to go back and revise this,

482
00:30:50,040 --> 00:30:54,440
 and it's causing lots of turmoil within the developers and capital projects and our design

483
00:30:54,440 --> 00:30:57,000
 team that's trying to keep up with the updates as well.

484
00:30:57,000 --> 00:31:00,960
 So we're cognizant of that, we understand it's growing fast, that's why we're working

485
00:31:00,960 --> 00:31:07,000
 very hard to make these documents as best as we can to leave them alone for a while.

486
00:31:07,000 --> 00:31:08,000
 Thank you, Jeff.

487
00:31:08,000 --> 00:31:12,400
 Sorry, just one more thing I had forgotten that I had remembered before.

488
00:31:12,400 --> 00:31:22,120
 Basically on the pedestrian TIAs, I don't have any detailed questions of it, but I guess

489
00:31:22,120 --> 00:31:28,200
 what I'm wondering is, that's required of a development to understand whether onsite

490
00:31:28,200 --> 00:31:31,800
 or offsite improvements are required.

491
00:31:31,800 --> 00:31:39,560
 Do we do a pedestrian TIA in corridors where we have a capital project for a street that

492
00:31:39,560 --> 00:31:41,960
 the city is building?

493
00:31:41,960 --> 00:31:48,600
 And the reason I ask that is that right now we have the sort of paint by number sidewalk

494
00:31:48,600 --> 00:31:57,060
 widths based on the mobility plan color, and it doesn't strike me that that's always exactly

495
00:31:57,060 --> 00:31:59,200
 what the context needs.

496
00:31:59,200 --> 00:32:06,480
 So I'm wondering whether in the future a pedestrian TIA for capital projects would make sense

497
00:32:06,480 --> 00:32:10,280
 to make sure that we're building the right thing, does that make sense?

498
00:32:10,280 --> 00:32:12,800
 >> Yes, I think I'm following you on that.

499
00:32:12,800 --> 00:32:17,040
 So on the development side, yes, that's something that's required.

500
00:32:17,040 --> 00:32:25,360
 I will note that that is still something we're evaluating because we do have to consider the proportionality of what we're asking for.

501
00:32:25,360 --> 00:32:30,760
 So what we'll consider is that there might be a small infill site that has just triggered a pedestrian TIA.

502
00:32:30,760 --> 00:32:33,720
 They'll have to hire a traffic consultant and

503
00:32:33,720 --> 00:32:39,280
 evaluate connectivity when they can't actually do anything about it.

504
00:32:39,280 --> 00:32:43,240
 So staff is trying to understand that and offer some relief.

505
00:32:43,240 --> 00:32:50,400
 So for the larger developments on the development side, we do ensure that they have that bike ped analysis as part of their TIA.

506
00:32:50,400 --> 00:32:57,800
 For the smaller developments, because we cannot enforce that, it's become a little bit too much.

507
00:32:57,800 --> 00:33:05,040
 So we just ensure that they're complying with their proportional share of sidewalk connectivity per the mobility plan.

508
00:33:05,040 --> 00:33:10,960
 And so for the second question about capital projects, I do understand that in the past,

509
00:33:10,960 --> 00:33:19,760
 especially with funding that's very old or tied to a bond, that there might not be the sidewalk connectivity that we desire.

510
00:33:19,760 --> 00:33:27,360
 There's a little bit more strings attached to it, so it's a little bit harder to go back and kind of fix the past.

511
00:33:27,360 --> 00:33:34,000
 I can say that for projects moving forward, including the projects that were on the latest bond, that is a priority.

512
00:33:34,000 --> 00:33:38,680
 Engineering services, capital projects do coordinate with transportation services

513
00:33:38,680 --> 00:33:44,400
 to ensure that we include the elements as part of the bond that will look at bike ped connectivity.

514
00:33:44,400 --> 00:33:54,880
 So when we do get to the actual design step, it's an active coordination between groups to make sure that we're getting that context sensitive sidewalk with.

515
00:33:54,880 --> 00:34:02,720
 Because, of course, what you see on the mobility plan is shared use paths pretty much everywhere.

516
00:34:02,720 --> 00:34:08,320
 And that just means that those ten foot or greater paths are serving bicycle and pedestrian connectivity.

517
00:34:08,320 --> 00:34:15,480
 That there might be constraints in terms of ride away width, taking homes, existing lane width.

518
00:34:15,480 --> 00:34:22,320
 So we do look at the context, we do look at is it more appropriate for on street bike and a smaller sidewalk?

519
00:34:22,320 --> 00:34:24,200
 Is it near downtown so it needs to be wider?

520
00:34:24,200 --> 00:34:28,480
 Those are things we are considering in capital projects is including that.

521
00:34:28,480 --> 00:34:31,240
 So the answer to that is yes, we're looking at it.

522
00:34:31,240 --> 00:34:35,920
 I think there was a third question related to which colors what or what are we doing?

523
00:34:35,920 --> 00:34:43,920
 >> No, no, the colors was just to drive home the point of that was, when I read the documents, that's what tells me how wide the sidewalk should be.

524
00:34:43,920 --> 00:34:52,560
 >> Yeah, and we will be bringing that item specifically back to the mobility committee because that has also come up in that board or that commission.

525
00:34:52,560 --> 00:34:57,600
 And so we'll have some more discussion on that as about the context of a roadway and what to use.

526
00:34:57,600 --> 00:34:58,840
 >> Sounds great, thank you very much.

527
00:34:58,840 --> 00:35:04,040
 >> And thanks for all the work on this.

528
00:35:04,040 --> 00:35:08,960
 >> All right, so to kind of go back over the next steps, like I said before,

529
00:35:08,960 --> 00:35:15,480
 this is being published online on Friday or Saturday and then Record Chronicle and in the newspaper on Sunday.

530
00:35:15,480 --> 00:35:19,720
 Notice for the public hearing, we're going to the Public Utilities Board in a couple of weeks.

531
00:35:19,720 --> 00:35:26,200
 And then we're going to be going to City Council at the end of February for a work session and propose adoption.

532
00:35:26,200 --> 00:35:30,860
 And another summary of our outreach that we've done and we're working on.

533
00:35:30,860 --> 00:35:36,720
 And if you have any questions, myself is available as well as all the technical experts to answer any additional questions you may have.

534
00:35:36,720 --> 00:35:39,480
 >> Excellent, thank you.

535
00:35:39,480 --> 00:35:41,680
 Other questions that have not yet been answered?

536
00:35:41,680 --> 00:35:52,840
 Okay, thank you for the report, the update, the work put in this to make things better.

537
00:35:52,840 --> 00:35:53,400
 >> Thank you very much.

538
00:35:53,400 --> 00:35:54,200
 >> Awesome, appreciate it.

539
00:35:57,080 --> 00:36:00,080
 >> Okay, with that, that is the end of our work session.

540
00:36:00,080 --> 00:36:08,800
 So I'll go ahead and adjourn us at 611 PM and we will reconvene in council chambers for our regular meeting at 630.

541
00:36:08,800 --> 00:36:23,640
 >> Good evening and welcome to the City of Denton's Planning and Zoning Commission meeting for Wednesday, January 10th, 2024.

542
00:36:23,640 --> 00:36:26,840
 With the quorum present, I will call us to order at 630 PM.

543
00:36:26,840 --> 00:36:31,000
 First item on our agenda is the Pledge of Allegiance to the US and Texas Flags.

544
00:36:31,000 --> 00:36:39,200
 >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands,

545
00:36:39,200 --> 00:36:44,960
 one nation under God, indivisible, with liberty and justice for all.

546
00:36:44,960 --> 00:36:55,200
 >> On the Texas flag, I pledge allegiance to thee, Texas, one state, under God, one and indivisible.

547
00:36:55,200 --> 00:37:01,640
 >> Thank you, next item on our agenda is approval of our minutes from December 13th, Commissioner Villarreal.

548
00:37:01,640 --> 00:37:02,560
 >> Move approval.

549
00:37:02,560 --> 00:37:03,280
 >> Commissioner Smith.

550
00:37:03,280 --> 00:37:04,200
 >> Move second.

551
00:37:04,200 --> 00:37:07,160
 >> Got a first and a second for approval, any discussion?

552
00:37:07,160 --> 00:37:09,680
 Okay, let's vote on the board, please.

553
00:37:14,960 --> 00:37:30,000
 >> That motion carries 6-0, that'll take us to our consent agenda this evening, Commissioner Villarreal.

554
00:37:30,000 --> 00:37:31,200
 >> Move approval.

555
00:37:31,200 --> 00:37:31,920
 >> Commissioner Cole.

556
00:37:31,920 --> 00:37:32,720
 >> Second.

557
00:37:32,720 --> 00:37:36,000
 >> We've got a first and a second to approve the consent agenda, discussion?

558
00:37:36,000 --> 00:37:38,720
 Let's go ahead and vote, please.

559
00:37:44,920 --> 00:37:49,480
 >> That motion carries 6-0, that will take us to our items for individual consideration.

560
00:37:49,480 --> 00:37:56,440
 Our first is for APZ 24001, which is elected chair and vice chair of the commission.

561
00:37:56,440 --> 00:37:57,720
 Commissioner Villarreal.

562
00:37:57,720 --> 00:38:02,920
 >> I would like to nominate Chair Margie Ellis for another term as chair.

563
00:38:02,920 --> 00:38:04,000
 >> Commissioner Pruitt.

564
00:38:04,000 --> 00:38:05,520
 >> I will second.

565
00:38:05,520 --> 00:38:10,040
 >> Thank you, there's a first and a second to nominate me as chair.

566
00:38:10,040 --> 00:38:13,080
 Any discussion or other nominations?

567
00:38:15,240 --> 00:38:17,000
 Okay, let's go ahead and vote, please.

568
00:38:17,000 --> 00:38:26,040
 That motion carries 6-0, thank you.

569
00:38:26,040 --> 00:38:26,800
 Commissioner Cole.

570
00:38:26,800 --> 00:38:33,480
 >> This is for vice chair.

571
00:38:33,480 --> 00:38:35,080
 >> Correct. >> I nominate Tim Smith.

572
00:38:35,080 --> 00:38:37,840
 >> I second. >> Commissioner Villarreal.

573
00:38:37,840 --> 00:38:39,520
 We've got a first and a second.

574
00:38:39,520 --> 00:38:43,560
 >> I accept. >> For our vice chair, Tim Smith, to remain vice chair.

575
00:38:43,560 --> 00:38:46,840
 >> Okay, any other discussion or other nominations?

576
00:38:46,840 --> 00:38:48,560
 Okay, let's go ahead and vote, please.

577
00:38:48,560 --> 00:39:02,120
 That motion carries 6-0, that will take us to 4B, FP230036.

578
00:39:02,120 --> 00:39:05,000
 Mia is here for presentation of that item.

579
00:39:05,000 --> 00:39:05,960
 Good evening.

580
00:39:05,960 --> 00:39:07,800
 >> Good evening, Chair, members of the commission.

581
00:39:14,560 --> 00:39:18,040
 Mia Hines, Associate Planner.

582
00:39:18,040 --> 00:39:22,080
 This final plat is for Denton West Joint Venture,

583
00:39:22,080 --> 00:39:27,360
 which is an approximately 13-acre property generally located at the northwest corner

584
00:39:27,360 --> 00:39:30,280
 of Ryan Road and Teasley Lane.

585
00:39:30,280 --> 00:39:33,280
 At this time, the plat does not meet all of our criteria for approval,

586
00:39:33,280 --> 00:39:35,080
 so staff is recommended to denial.

587
00:39:35,080 --> 00:39:38,440
 However, we have no objection to the requested extension,

588
00:39:38,440 --> 00:39:42,280
 which could be granted to January 24th, 2024.

589
00:39:42,280 --> 00:39:43,240
 Any questions?

590
00:39:43,240 --> 00:39:45,720
 >> Thank you, Mia.

591
00:39:45,720 --> 00:39:46,880
 Not seeing any, thank you so much.

592
00:39:46,880 --> 00:39:48,200
 Commissioner Villarreal.

593
00:39:48,200 --> 00:39:53,520
 >> Move approval of the extension request to a date certain of January 24th, 2024.

594
00:39:53,520 --> 00:39:54,840
 >> Commissioner Pruitt?

595
00:39:54,840 --> 00:39:55,640
 >> Second.

596
00:39:55,640 --> 00:39:58,320
 >> We've got a first and a second to approve the extension request

597
00:39:58,320 --> 00:40:02,000
 to a date certain of January 24th, 2024.

598
00:40:02,000 --> 00:40:03,840
 Discussion?

599
00:40:03,840 --> 00:40:05,120
 Okay, let's vote, please.

600
00:40:11,640 --> 00:40:13,200
 That motion carries 6-0.

601
00:40:13,200 --> 00:40:15,920
 That will take us to our Planning and Zoning Commission matrix,

602
00:40:15,920 --> 00:40:17,880
 and I will turn the floor to Tina.

603
00:40:17,880 --> 00:40:19,520
 >> Thank you, Chair Ellis.

604
00:40:19,520 --> 00:40:23,680
 So, first item for business, City Council action since the Planning

605
00:40:23,680 --> 00:40:27,360
 and Zoning Commission last met, we did not have anything to report on.

606
00:40:27,360 --> 00:40:33,400
 So, moving on, special requests from our recording secretary that in order for us

607
00:40:33,400 --> 00:40:37,920
 to just be able to monitor quorum that we have in advance of our meetings,

608
00:40:37,920 --> 00:40:42,840
 if you could kindly please respond to the meeting invites that Kathy sends out,

609
00:40:42,840 --> 00:40:45,680
 that's what we use in order to be able to keep up with quorum.

610
00:40:45,680 --> 00:40:49,760
 Of course, you're also more than welcome to email her directly, but also with us now being

611
00:40:49,760 --> 00:40:54,720
 down one commissioner, with Commissioner McDade stepping down, we just, you know,

612
00:40:54,720 --> 00:40:57,640
 we get a little more conscientious on making sure we've got quorums.

613
00:40:57,640 --> 00:41:01,480
 So, if you can help us with that, I know we greatly appreciate it.

614
00:41:01,480 --> 00:41:05,920
 Speaking of Commissioner McDade, so we greatly appreciate him for his service

615
00:41:05,920 --> 00:41:09,440
 on the Planning and Zoning Commission and wish him well.

616
00:41:09,440 --> 00:41:13,040
 As it relates to our area plan projects, as you know,

617
00:41:13,040 --> 00:41:15,200
 provide updates on those from time to time.

618
00:41:15,200 --> 00:41:18,400
 So, wanted to make you aware of a schedule change

619
00:41:18,400 --> 00:41:20,000
 because this involves your schedules.

620
00:41:20,000 --> 00:41:24,160
 So, previously we had a joint meeting with City Council in the Planning

621
00:41:24,160 --> 00:41:27,400
 and Zoning Commission that was scheduled for February 20th.

622
00:41:27,400 --> 00:41:31,240
 That date has now changed and will be March 19th.

623
00:41:31,240 --> 00:41:35,680
 So, we're retooling a couple aspects related to that project and so we wanted

624
00:41:35,680 --> 00:41:37,480
 to push that joint meeting out about a month.

625
00:41:37,480 --> 00:41:39,240
 So, that is after spring break.

626
00:41:39,240 --> 00:41:41,720
 So, hopefully there's no conflicts with any of your schedules.

627
00:41:41,720 --> 00:41:43,840
 But again, that's March 19th.

628
00:41:43,840 --> 00:41:45,840
 And usually we have those midday.

629
00:41:45,840 --> 00:41:51,120
 I would anticipate this will start at 11 and lunch will be provided for that.

630
00:41:51,120 --> 00:41:55,160
 As it relates to the Northeast Area Plan Project, we continue to work on that.

631
00:41:55,160 --> 00:41:59,080
 And I know our consultant is working on preparing the draft document for us.

632
00:41:59,080 --> 00:42:01,120
 So, we're waiting to receive that.

633
00:42:01,120 --> 00:42:05,080
 So, hence why we have not had any engagement or meetings or anything of that nature

634
00:42:05,080 --> 00:42:07,280
 in discussions on that particular project.

635
00:42:07,280 --> 00:42:10,760
 And then also we continue to move forward with the downtown plan.

636
00:42:10,760 --> 00:42:17,040
 And so, we're also doing a little retooling on this project as well,

637
00:42:17,040 --> 00:42:20,840
 adding some increased public engagement efforts, particularly as it relates

638
00:42:20,840 --> 00:42:25,000
 to the Quaker Town Park Master Plan and the memorialization associated with that.

639
00:42:25,000 --> 00:42:29,600
 So, I would expect in the next several weeks to be able to share with you more

640
00:42:29,600 --> 00:42:32,520
 of an updated schedule on that because of some of the public engagement

641
00:42:32,520 --> 00:42:34,200
 that we'll be working on with our consultant.

642
00:42:34,200 --> 00:42:37,320
 So, that concludes my report and happy to address any questions.

643
00:42:37,320 --> 00:42:37,760
 >> Thank you.

644
00:42:37,760 --> 00:42:41,680
 >> I guess one more thing, my apologies, I realized I forgot to address.

645
00:42:41,680 --> 00:42:48,160
 Within the actual matrix itself, the second item on your list which is provide an overview

646
00:42:48,160 --> 00:42:51,680
 to the commission on decisions that affects debt and sustainability goals,

647
00:42:51,680 --> 00:42:54,320
 that has been, that date has changed.

648
00:42:54,320 --> 00:42:57,400
 So, we currently have that slated now for February 28th.

649
00:42:57,400 --> 00:43:01,120
 I know there were some of you that were more interested in the scheduling of that item.

650
00:43:01,120 --> 00:43:08,200
 And then, also, we added to the matrix on the back page, and this was a request

651
00:43:08,200 --> 00:43:12,280
 of Commissioner Villarreal that as we have requests that come forth,

652
00:43:12,280 --> 00:43:15,440
 particularly with extensions, now that state law has changed

653
00:43:15,440 --> 00:43:18,800
 and the applicant can request multiple extensions,

654
00:43:18,800 --> 00:43:22,440
 we have updated our staff report to include that information on the report.

655
00:43:22,440 --> 00:43:25,240
 So, we'll go ahead and keep this as an ongoing item, much like what we did

656
00:43:25,240 --> 00:43:29,160
 with Commissioner Smith's request on reporting on the TIAs.

657
00:43:29,160 --> 00:43:32,360
 So, just so, also serves as a good reminder for us.

658
00:43:32,360 --> 00:43:33,800
 And now, that concludes my report.

659
00:43:33,800 --> 00:43:34,560
 Thank you.

660
00:43:34,560 --> 00:43:35,720
 >> Thank you.

661
00:43:35,720 --> 00:43:39,120
 Is there anything to add to the matrix?

662
00:43:39,120 --> 00:43:41,840
 Okay, any concluding items?

663
00:43:41,840 --> 00:43:48,080
 I just wanted to also thank Commissioner McDade for serving with us and dedicating the time

664
00:43:48,080 --> 00:43:52,800
 that he did for us and certainly wish him all the best.

665
00:43:52,800 --> 00:43:57,800
 With that, I will go ahead and adjourn us at 6.38 p.m. Thank you very much.

666
00:43:59,160 --> 00:44:09,160
 [BLANK_AUDIO]