Jan 08, 2024 Public Utilities Board on 2024-01-08 9:00 AM

January 08, 2024 Public Utilities Board 292767

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Meeting Details
Meeting Date: January 08, 2024
Board: Public Utilities Board
Video ID: 292767
Has Transcript: Yes
Has Agenda: Yes
Source Video Agenda URL
AI Summary by Dentron 3000

Meeting Summary: Public Utilities Board – January 8, 2024

Key Topics and Discussions - Review of consent agenda items regarding contract amendments and new service agreements. - Election of board officers (Chair, Vice Chair, Secretary). - Review of the proposed 2024 meeting schedule, with a noted observation regarding a potential conflict with Denton ISD spring break in March. - Approval of the December 11, 2023 meeting minutes. - Management reports covering an information security strategy memo, upcoming budget cycle presentations, and fleet services/electric vehicle tracking initiatives.

Motions, Votes, and Outcomes - Consent Agenda (Items A & B): Motion by Billy, seconded by Thomas. Approved unanimously. - Officer Elections: Motion to approve Susan Collar as Chair, Billy as Vice Chair, and Devin Taylor as Secretary. Seconded by Thomas. Approved unanimously. - 2024 Meeting Schedule: Motion to approve, seconded by Thomas. Approved unanimously. - December 11, 2023 Minutes: Motion by Billy, seconded by Rob. Approved unanimously. - Adjournment: Motion by Billy at 9:10 a.m. Approved unanimously.

Decisions Made - Approved a second amendment to the Professional Services Agreement with Quorum Architects, Inc., authorizing an additional not-to-exceed expenditure of $90,000 for Solid Waste Maintenance Facility design services (total contract not-to-exceed $771,300). - Approved a contract with C&C Environmental Services, Inc. for filter media removal, replacement, and inspection at the Ray Roberts Water Treatment Plant (three-year term with two optional one-year extensions, not-to-exceed $1,224,000). - Officially seated Susan Collar as Chair, Billy as Vice Chair, and Devin Taylor as Secretary. - Adopted the proposed 2024 meeting schedule. - Approved the December 11, 2023 meeting minutes.

Action Items or Next Steps - Staff will update the board calendar with presentation dates related to the upcoming FY 2024/2025 budget cycle. - Fleet services will continue tracking and reporting on electric vehicle initiatives over a one-year period. - Staff will correct an omitted item on the management report memo for inclusion in the next meeting packet. - Board may convene in executive session for future discussions regarding sensitive information security matters, as noted by staff.

Agenda Chapters
1. 2. CONSENT AGENDA
0:20 - 0:41
2. A. Receive nominations and hold elections for Chair, Vice Chair and Secretary.
0:41 - 1:27
3. B. Receive a report, hold a discussion and give staff direction regarding the 2024 Meeting Schedule.
1:27 - 2:05
4. C. Consider approval of the December 11, 2023 minutes.
2:05 - 2:24
5. D. Management Reports 1. Information Security Strategy Report 2. Future Agenda Items 3. New Business Action Items
2:24 - 5:32
6. 4. CONCLUDING ITEMS
5:32 - 6:10
Transcript
919 words
- Okay, it is 9.04 and we have a quorum. We were trying to wait for Mr. Rybeck, but we'll just move ahead. I'll call to order the City of Denton Public Utilities Board meeting for January 8th of 2024. The first item is presentations. We did not have anybody wishing to speak. Then we'll move on to the consent agenda. There are two items, A and B. Does any board member wish to pull an item? I see none. Do we have a motion to approve? Items A and B. - So moved. - Billy moves, and do we have a second? - Second. - Thomas seconds, all in favor say aye. - Aye. - Receive nominations and hold elections for Chair, Vice Chair, and Secretary. Billy, would you like to nominate? - Got it. Okay, so thanks guys, thanks for being here. - Thank you. - We'll tell 'em you were here 'til 11. That's all right. - Okay, unless there's any discussion, I'd like to nominate that we approve Ms. Susan Collar as Chair, myself as Vice Chair, and Devin as Secretary, Devin Taylor as Secretary. - Are there any other nominations? No? Seeing none, do we have a motion to approve those positions? - So moved. - And a second? Thomas seconds, all in favor say aye. - Aye. - Carries. Receive a report and hold a discussion and give staff direction regarding the 2024 meeting schedule. It was in the packet. Do we have a motion to approve that? If there aren't any changes. - I have just one comment. I don't think we need to change the schedule, but the first March meeting, I believe, is during Denton ISD spring break. So I don't know, that'll affect my availability, but I don't know if it affects anybody else on the board. Otherwise, I think it steers clear of most holidays. - Okay. I'll move approval of the schedule. - Okay. And a second? - Second. - Thomas seconds, all in favor say aye. - Aye. - Consider approval of this December 11th, 2023 meeting. - Since I already signed them, I'd like to move approval. (laughing) - And a second. - Please. - I didn't just go check, I will second. - Okay. - Okay, thank you. - Rob seconds, all in favor say aye. - Aye. - Management reports, Tony. - Madam Chair, members of the POB. So on your agenda, we did provide a memo response to a question that Mr. Ryback had had regarding third party applications as it relate to cybersecurity and other information security issues. Alicia Meini, our Chief Technology Officer is here if anyone has any follow-up questions. We also did place some language in the agenda in case we have to go into executive session that there's something that may be sensitive. This is a very sensitive area, but if you have any questions. - I do see Mr. Ryback walking up. - Okay. - We're gonna give him a couple minutes. - Yep. (laughing) - Okay, that's a good, that's better. (mumbles) - Congratulations, sir. - How so? - Go find out. (laughing) - You're fine. We're actually on the information security strategy report that you requested. So we were just waiting in case you had questions. - Thank you so much for that. - So Mr. Ryback, as I told the rest of the board, Alicia Meini, our Chief Technology Officer is here if there's any follow-up questions on that memo. Additionally, we've also placed some language on the agenda to go into executive session. This is a sensitive area and so that there are some things that we may have to go into executive session. If you have any questions, we can do that. So, anyone have any questions for Alicia? Nope. - I don't have. - Okay, so. - You don't? - Okay. - So, next item is future agendas. It's blank, but just be aware that, it's kind of crazy for me to say this, but the budget cycle will begin pretty soon. And so we'll start filling your calendar here with those dates on when we'll be coming back to you with a number of presentations regarding all the utilities and their budgets for fiscal year '24, '25, so. And then, new business action items. Think this, today's memo kind of wraps up the only outstanding item that we had. We do have another item on here, but we kind of gave ourselves a year to be able to track that and we'll be working with our fleet services area to provide a report regarding electric vehicles and the such, so. With that, yeah, well, we missed that. That's not on here, Kim. I think we still had that outstanding item on here. We missed it, we'll get that corrected for the next meeting. If there's any other questions, I'm happy to answer any questions you have. - I see none. That brings us to concluding items. Does any board member wish to have something put on a future agenda item or have something they'd like to say? I see none. Okay, Billy, it's 9/10. Do you move adjournment? - I move to adjourn and congratulate Mr. Ryback on that. (laughing) - I don't know. - I'm trying to do something. - But not being elected to anything. - Not being elected to anything. (laughing) - Well, under the circumstances, what would that be? - Okay, all right, we're adjourned.
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Agenda
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City of Denton City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, January 8, 2024 9:00 AM Council Work Session Room REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD Citizens will be able to participate in the following way: • eComment – The agenda was posted online at https://tx-denton.civicplus.com/242/ Public-Meetings-Agendas. Once the agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Using eComment, Individuals may indicate support or opposition and submit a brief comment about a specific agenda item. eComments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. eComments will be sent directly to members of the Public Utilities Board immediately upon submission and recorded by the Secretary into the Minutes of the Meeting. After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, January 8, 2024, at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. PRESENTATIONS FROM MEMBERS OF THE PUBLIC This section of the agenda permits a person to make comments regarding public business on items as listed on the agenda. Each speaker will be allowed a maximum of four (4) minutes. Such person(s) shall have registered under the REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD detailed at the beginning of this agenda. Registration is required prior to the time this agenda item is read into the record. 2. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City M…

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