WEBVTT

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 >> And everybody's here, please call in.

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 >> Okay. It's 530.

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 So we'll go ahead and get started and call

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 to order this meeting of the regular meeting

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 of the Board of Ethics.

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 It's 530, August 7th, 2023.

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 Jumping into the agenda, item A, BOE 23-032.

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 Consider approval of minutes for June 5th, June 22nd,

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 and July 27th, 2023, and it was a regular meeting

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 and then two advisory opinions.

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 I wasn't there, but everything looked okay to me.

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 Is there any --

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 >> I move approval.

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 >> For all three?

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 >> Now we have e-comments.

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 We have to state that we didn't receive any e-comments.

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 That's true.

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 >> Oh, before we get started?

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 Oh, okay.

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 >> Yeah, sorry.

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 >> I read the new procedure.

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 >> Okay. So opening administrative business.

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 State of the time.

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 Quorum is present.

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 Everybody who said they were going to come was here.

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 We have seven people present.

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 And we have no e-comments received.

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 So now to approval of minutes, meeting minutes.

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 Do I have a motion?

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 >> I move to approve.

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 >> Of all three?

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 >> Of all three.

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 If that's okay.

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 >> I'll submit any objection to that.

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 Okay. Any discussion?

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 Or I need a second?

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 >> I'll second.

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 >> Second by Hannah, moved by Annette, second by Hannah.

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 Any discussion?

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 All in favor say aye.

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 >> Aye.

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 >> Aye. I think everyone, I think it's unanimous.

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 So we approve the prior meeting minutes for those three meetings.

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 Okay. So BOE 23-033, agenda item B. Receive report, hold discussion,

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 take necessary action regarding the ethics complaint process detailed

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 in quota ordinance number two, article 11, section 2-281.

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 Meetings in section 2-282, disposition.

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 So do you want me to just turn this over to you, Madison?

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 Do you have a presentation on this?

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 >> Not really.

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 >> Oh. I didn't know I was to look it up there.

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 >> Yeah. Last meeting, we discussed the burden of proof

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 for two meetings prior to this.

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 Last meeting there was majority consensus

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 to remove section 2-281(c)(4) burden of proof

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 from the ethics ordinance.

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 At that time, staff was provided direction, or was directed

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 to provide potential options on how we could gather additional evidence

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 if needed for an ethics complaint if it was not directed by the complainant.

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 So I developed, this shows kind of a summary of the current model as well

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 as three options that I put together based

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 on just ideas that you all had discussed.

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 These aren't, we're not necessarily limited to those.

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 That's just what I tried to do, what you all directed me to do, so.

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 That's really all I've got.

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 >> Okay. I was not here for the last meeting.

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 I wanted to vote it to get rid of the burden of proof.

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 So I don't really have a lot of comment about this.

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 >> I think it's really important to consider getting rid

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 of the burden of proof because on the citizen, because it doesn't appear

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 that way in any other city that I have found, and it's not in the model code.

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 It is clear that the burden of proof is between the city and the complainant.

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 I think to put that pressure on a city will mean that no one's going

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 to want to file a complaint even if they have what they consider valid reasons.

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 And I think that the city needs to be the one to say no.

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 This is between us and you.

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 It's not even, I don't even think that should be put on us as a board.

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 I think it's a city thing that if you're violating the code of ethics, then so.

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 >> So I had to go back and review some of the discussion

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 from the last meeting because it's been a while.

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 And a lot of the discussion was about the burden replacing the complainant,

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 how that would limit certain citizens from wanting to file a complaint for fear

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 of retribution or fear of the process and having to go through and stand

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 up in front of the board and present evidence and that sort of thing.

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 And I think a lot of the discussion was how do we make it so that our process allows

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 for someone to make a complaint and then not have the responsibility

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 to be a prosecutor in the process.

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 And there was a lot of discussion about if we could have outside counsel present

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 that evidence or do some sort of additional investigation

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 on a complaint to gather evidence or if we could have an advocate or something

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 like that being a board member or some other party that would guide the complainant

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 or take their complaint and then ask additional questions prior to the board hearing

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 and after the preliminary hearing panel.

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 So I think that would be adding a step in between the preliminary review by the panel

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 after the complaint is deemed to be complete and have evidence and potentially action.

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 So that was where a lot of the discussion was like.

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 How can we make it so that a, you know, typical resident of Denton,

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 if they have a legitimate complaint, we make it so the process is,

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 I don't want to say more inviting, but maybe less intimidating

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 so that they feel comfortable making a complaint.

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 And we had some discussion about, well, if I'm going to make a complaint,

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 I'm going to hire an attorney to do that.

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 And I don't think that is the typical, you know, something typical for a resident

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 of the city of Denton to want to do, hire an attorney to submit a complaint

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 for a violation of Denton's ordinance.

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 So I think what we asked Madison to help with was give us some guidance

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 on your different options of what we can do compared to where we are now to take some

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 of that burden off of the complainant and what we could possibly do to make that,

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 make the process work and not require a citizen to be the complainant to be party

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 to the entire process after their complaint is deemed valid and not frivolous.

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 Now, I think some of the discussion we ended on was do we want to be able to ask for,

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 ask them questions, allow them to submit more evidence or allow board members

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 to submit evidence or conduct some kind of investigation.

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 And I think that's where we sort of got hung up last time.

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 But it seemed like in the discussion everyone kind of was getting to the same point

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 of the average citizen is not an attorney.

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 They're not a board of ethics member and they're going to be less familiar with all this process.

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 And the way it is set up now with the burden of proof lying solely on the complainant,

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 that is something that is going to limit a citizen from wanting to or feeling

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 like they could submit a complaint for fear of having to come in front of the board

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 and speak or be questioned or something like that.

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 So I don't know if that helps guide a discussion a little bit.

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 I'm just trying to prevent us from having the same discussion we had last time.

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 >> Well, as far as these options, I mean, like I said,

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 I think that the complaint should have some skin in the game.

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 So I wouldn't vote it for this.

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 But does anybody have comments about these different options, Madison, before?

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 >> I have several.

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 >> Okay.

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 >> First, I think the BOE advocate is a conflict of interest

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 for anyone on the board to be the advocate.

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 So I have a real problem with that option.

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 It also gives the appearance of bias and also removes a person

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 from the pool to even serve on the board rather than advocate.

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 So I have a real problem with that.

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 I do have a question about the city attorney.

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 When I looked up the city attorney, because I remember an incident years ago

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 when the city attorney helped me with a violation of the ordinance that a neighbor was doing.

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 And according to the website, and I know we have the office representing here,

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 the city attorney will assist citizens in preparation

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 that probably will cause affidavit for class investing.

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 It responds and files motions.

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 But I wondered if the city attorney might be someone who could step in

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 and help a citizen put together the packet.

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 >> Well, I think there is a conflict of interest as we've already discussed going back to 2018,

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 that the city attorney is employed by the city.

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 So their like bosses are counsel.

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 So they have a conflict of interest of any complaints against counsel.

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 >> So that would not be an option?

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 >> I mean, I don't think so.

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 >> If they were helping them put together the paperwork.

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 Not necessarily representing them.

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 >> I think that probably would be considered representing them,

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 but I don't think that would be the paperwork.

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 >> Okay.

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 >> I wouldn't want to put them in that position.

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 I just threw that out there as one option.

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 >> Yeah, and I think what you were reading is like there's certain classy complaints

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 that citizens can make, like, you know, your, I don't know,

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 neighbor's dog's barking or something like that.

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 Like not a true crime that's just a final crime.

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 I think that's what it's talking about, what you're reading.

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 >> So my final comment is that in the code, it says that complaint has the right to be

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 represented by legal counsel, which in itself is rather intimidating.

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 But then in the procedure, it says legal counsel or another representative,

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 which sounds a little bit more user-friendly,

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 that you don't necessarily have legal counsel,

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 but you could have someone be with you and advocate for you.

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 >> Yeah, I think we've discussed this before when we changed that.

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 I think we changed it to representative possibly way back several years ago,

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 that like you can't have just anybody that's not an attorney come forward.

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 I mean, I think you're probably right about the Board of Ethics.

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 You have a good point about that, but I think you're all right.

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 It could just be anyone that's not an attorney.

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 >> So that should be in the code, and it's not.

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 It's in the procedure, but it's not in the code.

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 >> Madam Chair, is it your feeling as excellent points like that are being brought up,

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 do you want us to make a point on that, direct and move on,

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 or just at the end we catch and put them all into the basket and see what we've got to talk about?

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 >> I mean, I guess that's it.

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 I mean, I think that maybe it's a good thing to go through which ones don't work

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 and maybe which ones could be looked into more.

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 >> Well, because I'm wondering, Deborah's saying another one of the laborers that a motion made

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 to have that put back in if it had been taken out.

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 >> Well, I think we added it to procedure, but what she's saying, it's never been in the --

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 I don't think it's ever been in the code, because I don't think we took it out.

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 Unless we did, I couldn't be remembering it.

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 >> Well, that's what I'm asking, you want to have that included in the code,

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 and is that something that will go before the council for their approval?

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 >> But that would be true in a -- I guess in a court of law, you can have anybody represent you.

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 It probably should be an attorney, but --

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 >> Yeah, I mean, in court of law, you can only have an attorney representing you.

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 You can't have anybody else.

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 Like, you either pro se yourself, you represent yourself for an attorney,

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 but I wonder if you even need it in the code.

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 That might be something to look into.

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 Like, if it's in the procedure, you need it in the code,

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 because the procedure is how we do the proceedings.

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 >> Or like, interpretive guidance.

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 >> Yeah, I mean, because that's what it is.

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 It is interpretive guidance, the code.

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 >> I think some of the concern about what's in the code is that it says

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 that the complainant has the obligation to put forth evidence, including testimony,

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 and the complainant is required to testify at the hearing, unless it's determined to be through with us.

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 So, a lot of the discussion was, do we want to require the complainant to testify at the hearing?

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 And that -- I think the people that are -- a lot of the discussion we've had is,

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 is that fair to a citizen to require them to testify?

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 If they have submitted all -- they've submitted the complaint correctly, they submitted their evidence,

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 do we -- should we require the complainant to come to the hearing that is not a hearing

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 about the complaint itself, but about the respondent?

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 >> Well, I think you should also think about the accused and the rights they have, you know,

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 whether whichever council member it is, should they have a right to confront who's accused them?

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 And witnesses against them, but, you know, that's kind of -- my criminal background is like, you know --

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 >> Yeah, I think they should certainly have the right to know who's filing a complaint,

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 but I think them putting all of the -- you've got to gather all of the data,

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 which they might not have access to.

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 >> But if everybody's in consensus that we're moving on from that,

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 I guess I don't really think there's a point discussing it longer.

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 We just have to figure out, so what do we do now?

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 >> I think we've already taken that out, the requirement for the complainant.

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 >> Well, I guess --

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 >> I think that's already --

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 >> A recommendation, right?

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 >> Well, there's majority consensus.

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 We haven't settled on language yet, exactly, because I don't know what to replace it with.

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 So we haven't voted on a specific proposal yet.

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 We're still kind of crafting it.

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 >> Okay. Okay.

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 And so there's an outside counsel, so up there, I wonder how can entire counsel be

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 about being able to hire attorneys to investigate them.

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 Just throwing that out there.

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 Is that likely to, you know, be something that's --

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 >> So we're more concerned probably about what the counsel thinks

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 than what's best for the citizen.

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 >> Well, I mean, if we present it to them and they don't accept it, then nothing gets done.

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 >> No, that doesn't happen.

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 >> Yeah, that's -- I mean, I go back to, like, they don't --

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 they did not pass that they can't vote on things they take money about.

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 So, you know, would they want to hire attorneys to investigate them?

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 Might be something to think about as far as that one.

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 >> I just think it's one of the many ways this code is like no other that I've read anywhere.

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 And it's -- puts a very heavy burden on citizens.

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 And I do think if we had a preliminary hearing, I think some of the complaints

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 that have been filed would have gone away just in that.

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 >> So at the preliminary hearing, it says city auditor responsible

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 for acquiring additional evidence as directed to the extent possible.

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 But then is that a conflict of the city auditor doing an investigation on city council

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 and the city auditor is an employee of city council?

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 >> I mean, it certainly could be.

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 >> Yeah, I might have a concern.

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 >> But I don't -- I mean, literally anybody who works with the city is

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 in some way conflicted to the state council.

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 >> Well, I mean, that's why I think when we have advisory opinions,

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 when we have actual hearings, that's why we bring in the law firm.

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 That's necessarily, you know, hypothetically thinking

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 at these things I don't think is a conflict.

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 But when you're actually talking about, you know, accusing someone in the city

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 of doing something, then you start getting into the conflict.

00:17:41.260 --> 00:17:59.340
 >> So we're agreed that it's okay to shift the burden away from the complainant,

00:17:59.340 --> 00:18:02.340
 but we just don't know how to work that?

00:18:02.340 --> 00:18:05.480
 Does that -- am I understanding that correctly?

00:18:05.480 --> 00:18:11.660
 >> I think there was -- my understanding from last meeting was there was majority consensus

00:18:11.660 --> 00:18:16.000
 to essentially strike the section of the code that says burden approved.

00:18:16.000 --> 00:18:22.000
 That specifically puts that on the complainant, which based on the research,

00:18:22.000 --> 00:18:25.340
 there's no other section like -- no other city has a specific section

00:18:25.340 --> 00:18:27.200
 that specifically calls that out.

00:18:27.200 --> 00:18:28.140
 >> Right.

00:18:28.140 --> 00:18:29.880
 >> That's true.

00:18:29.880 --> 00:18:33.180
 But then the question was, well, then if we do that,

00:18:33.180 --> 00:18:35.380
 what other ways do we gather additional evidence?

00:18:35.380 --> 00:18:37.880
 If we need it, who -- how do we run the hearing?

00:18:37.880 --> 00:18:39.760
 And that kind of -- there were those questions.

00:18:39.760 --> 00:18:42.380
 So there were several ideas tossed around.

00:18:42.380 --> 00:18:45.720
 I tried to put them on paper so that we could discuss them.

00:18:45.720 --> 00:18:50.700
 >> If I may -- go ahead.

00:18:50.700 --> 00:18:52.300
 >> This says gather additional evidence.

00:18:52.300 --> 00:18:57.800
 I guess my question or thought would be, like, just because you're gathering evidence,

00:18:57.800 --> 00:19:02.340
 does that necessarily mean it has to be in favor of the complainant?

00:19:02.340 --> 00:19:10.440
 Like, if you gathered additional evidence as, let's say, city auditor in this second row,

00:19:10.440 --> 00:19:13.560
 you might find that different evidence that is, like, to the contrary.

00:19:13.560 --> 00:19:17.960
 So you're doing your job, but you're not necessarily favoring a side.

00:19:17.960 --> 00:19:21.420
 >> Well, I mean, I think you could probably call that investigation.

00:19:21.420 --> 00:19:22.420
 >> Okay.

00:19:22.420 --> 00:19:26.560
 >> You know, and I think the investigation of the complaint against, you know, okay, good.

00:19:26.560 --> 00:19:30.300
 If they find something that says the person didn't do anything, that's good.

00:19:30.300 --> 00:19:35.640
 But -- and, I mean, I trust Madison's ethics, but what if you have a city auditor

00:19:35.640 --> 00:19:39.340
 that that's their bosses and they want their contract renewed?

00:19:39.340 --> 00:19:43.720
 Then they might find evidence that, you know, is favorable toward the council member.

00:19:43.720 --> 00:19:47.660
 And so that's where you have the conflict of things could go bad, and they might not want

00:19:47.660 --> 00:19:48.920
 to find that bad evidence.

00:19:48.920 --> 00:19:54.600
 So even if they find good stuff, they're still investigating the council person.

00:19:54.600 --> 00:19:57.080
 And, you know, we'll see what comes out of it.

00:19:57.080 --> 00:19:58.400
 But that's where the conflict is.

00:19:58.400 --> 00:20:00.480
 >> Yeah. That's a conflict.

00:20:00.480 --> 00:20:03.000
 Absolutely.

00:20:03.000 --> 00:20:12.580
 >> So if no other city has a burden of proof, what's the process that they use to --

00:20:12.580 --> 00:20:14.240
 >> It's often similar to what we're doing.

00:20:14.240 --> 00:20:17.980
 There's just not a section in the ordinance that specifically says burden

00:20:17.980 --> 00:20:22.220
 of proof is the totally -- I mean, it doesn't exactly say the totally the complainant,

00:20:22.220 --> 00:20:24.420
 but that's basically what it says.

00:20:24.420 --> 00:20:28.880
 >> So what you're saying is the other cities, it's on the complainant?

00:20:28.880 --> 00:20:33.160
 >> The complainant is typically required to at least testify at a preliminary hearing

00:20:33.160 --> 00:20:38.160
 or hearing and present their -- what they submitted in the complaint as a narrative.

00:20:38.160 --> 00:20:41.400
 >> I thought Fort Worth was the only city that required them to testify

00:20:41.400 --> 00:20:43.640
 and the others didn't know that.

00:20:43.640 --> 00:20:47.800
 >> No. There was -- most of them require them to testify.

00:20:47.800 --> 00:20:49.200
 I could go back to our previous --

00:20:49.200 --> 00:20:51.000
 >> I feel like we had a chart about that at one point.

00:20:51.000 --> 00:20:58.520
 >> Yeah. Oh, I'm sorry.

00:20:58.520 --> 00:21:01.240
 >> We did.

00:21:01.240 --> 00:21:05.200
 It was in May.

00:21:05.200 --> 00:21:07.480
 Thank you, Madison.

00:21:07.480 --> 00:21:07.880
 >> Oh my gosh.

00:21:07.880 --> 00:21:10.000
 How do you remember which meeting that was?

00:21:10.000 --> 00:21:12.360
 >> I know.

00:21:12.360 --> 00:21:14.520
 Madison's good.

00:21:14.520 --> 00:21:20.240
 >> Incredible.

00:21:20.240 --> 00:21:22.200
 >> Wow.

00:21:22.200 --> 00:21:23.760
 >> Whoa.

00:21:23.760 --> 00:21:40.400
 >> I feel like we looked at this chart and we talked about it and we didn't take it for now.

00:21:40.400 --> 00:21:41.480
 Is that what happened at that meeting?

00:21:41.480 --> 00:21:42.760
 >> This was in May.

00:21:42.760 --> 00:21:44.200
 >> In June, you directed it.

00:21:44.200 --> 00:21:44.440
 >> Okay.

00:21:44.440 --> 00:21:48.000
 >> And then in June, yeah, in May, you directed me to present more detail

00:21:48.000 --> 00:21:49.600
 about Fort Worth and Austin, I believe.

00:21:49.600 --> 00:21:55.880
 And then in June, there was majority consensus to remove that.

00:21:55.880 --> 00:22:04.920
 >> If I may, what is the difference between the testifying and the presuming?

00:22:04.920 --> 00:22:07.840
 >> I think there's not a difference.

00:22:07.840 --> 00:22:08.360
 I don't know.

00:22:08.360 --> 00:22:13.440
 That's -- well, I guess if we just took the burden of evidence out --

00:22:13.440 --> 00:22:15.080
 >> Well, I don't think it occurred to you.

00:22:15.080 --> 00:22:18.040
 That's what I -- I'm sorry, and then --

00:22:18.040 --> 00:22:23.360
 >> I guess if we just took the burden of proof out, that would be a step forward.

00:22:23.360 --> 00:22:31.160
 And then I guess I think what we were struggling with that time was,

00:22:31.160 --> 00:22:34.840
 should the complainant be compelled to testify?

00:22:34.840 --> 00:22:42.560
 >> I think that there should be something to replace burden of proof if it's taken out.

00:22:42.560 --> 00:22:47.600
 Otherwise, there's no direction in how evidence is collected.

00:22:47.600 --> 00:22:49.720
 And somebody might just put a complaint up,

00:22:49.720 --> 00:22:52.120
 and then nobody has the responsibility to look into it.

00:22:52.120 --> 00:22:55.160
 And then we go to a hearing, and it's like default judgment

00:22:55.160 --> 00:22:57.360
 because there's no evidence against it.

00:22:57.360 --> 00:22:59.520
 >> That's happened.

00:22:59.520 --> 00:23:02.320
 >> Well, then that means it's the complainant's burden still,

00:23:02.320 --> 00:23:03.920
 because that's the only person.

00:23:03.920 --> 00:23:06.960
 So you either have to -- you keep it as is.

00:23:06.960 --> 00:23:11.880
 You make it ambiguous, and the complainant doesn't even know it's their responsibility.

00:23:11.880 --> 00:23:16.240
 Or you figure out how to do it a new way.

00:23:16.240 --> 00:23:20.200
 Which I think I brought it up at the May meeting, if that's the last time when I was

00:23:20.200 --> 00:23:22.640
 at and we looked over this.

00:23:22.640 --> 00:23:27.320
 You're going to have to ask city council to probably hire out somebody from the outside,

00:23:27.320 --> 00:23:32.120
 or hire some sort of investigator to do this.

00:23:32.120 --> 00:23:35.640
 And I think that probably is a challenge, and I know you brought it before.

00:23:35.640 --> 00:23:38.280
 I wish we'd think about whether they would do it or not.

00:23:38.280 --> 00:23:41.280
 But I mean, I think we should, because if they're not going to do it,

00:23:41.280 --> 00:23:46.120
 we need to think of a good way to do it.

00:23:46.120 --> 00:23:56.360
 >> Well, if we're making sure that the council member or the complainee has representation,

00:23:56.360 --> 00:24:01.240
 why wouldn't we also provide that for a complainant?

00:24:01.240 --> 00:24:04.440
 Why wouldn't we give them some support, even if it --

00:24:04.440 --> 00:24:06.320
 >> The person that complains against?

00:24:06.320 --> 00:24:09.000
 We don't provide counsel for them.

00:24:09.000 --> 00:24:14.360
 >> No, but why would -- I mean, if we're doing it for the accused,

00:24:14.360 --> 00:24:16.800
 why would we not also do it?

00:24:16.800 --> 00:24:20.680
 I mean, this is not like a court of law for --

00:24:20.680 --> 00:24:23.520
 >> We don't provide counsel for the accused.

00:24:23.520 --> 00:24:25.080
 >> Or either side.

00:24:25.080 --> 00:24:26.600
 >> They provide their own --

00:24:26.600 --> 00:24:28.440
 >> Or they do themselves.

00:24:28.440 --> 00:24:32.240
 I think -- because I think, like, Paul had an attorney.

00:24:32.240 --> 00:24:32.920
 >> Right.

00:24:32.920 --> 00:24:35.640
 >> But I don't know if -- I don't remember her.

00:24:35.640 --> 00:24:36.400
 I think I'm missing --

00:24:36.400 --> 00:24:38.080
 >> His attorney wasn't a city employee.

00:24:38.080 --> 00:24:40.120
 >> Yeah. I feel like he -- that was -- I mean, I don't --

00:24:40.120 --> 00:24:41.960
 I actually don't think he hired him.

00:24:41.960 --> 00:24:44.720
 I'm not totally sure, but, you know, he did --

00:24:44.720 --> 00:24:46.360
 the city didn't provide an attorney.

00:24:46.360 --> 00:24:48.640
 >> Our office recuses itself entirely.

00:24:48.640 --> 00:24:51.720
 >> Yeah. And then we get -- we get counsel as the board of ethics.

00:24:51.720 --> 00:24:54.080
 They pay for outside counsel for us.

00:24:54.080 --> 00:24:56.920
 So you're talking about the city would have to pay outside counsel

00:24:56.920 --> 00:25:00.560
 for us and outside counsel as the investigator.

00:25:00.560 --> 00:25:03.720
 So two different outside counsels.

00:25:03.720 --> 00:25:05.080
 >> Makes it expensive.

00:25:05.080 --> 00:25:08.080
 >> Yes. So something to consider.

00:25:08.080 --> 00:25:08.560
 Yes?

00:25:08.560 --> 00:25:13.000
 >> So if -- what I'm hearing, and correct me if I'm wrong,

00:25:13.000 --> 00:25:17.480
 is that the point of contention is the phrase burden of proof.

00:25:17.480 --> 00:25:20.360
 But the process remains the same.

00:25:20.360 --> 00:25:25.520
 >> Well, based on if we just took out the wording burden of proof,

00:25:25.520 --> 00:25:29.200
 then -- or just took out the section about burden of proof,

00:25:29.200 --> 00:25:33.420
 then there's no section saying how evidence comes to us.

00:25:33.420 --> 00:25:36.440
 And so really the -- it's ambiguous.

00:25:36.440 --> 00:25:38.080
 So the complaint wanted no.

00:25:38.080 --> 00:25:39.400
 And the only way you're really going

00:25:39.400 --> 00:25:42.480
 to get evidence to us is the complaint would bring it.

00:25:42.480 --> 00:25:45.120
 >> So is there another phrase that would take care of that issue

00:25:45.120 --> 00:25:48.600
 without it sounding like burden of proof?

00:25:48.600 --> 00:25:50.800
 >> I mean, but -- well, then you're just -- I mean --

00:25:50.800 --> 00:25:52.080
 >> I know it's synaptic.

00:25:52.080 --> 00:25:53.000
 >> Yeah, exactly.

00:25:53.000 --> 00:25:56.160
 The things that you all are worried about are still there.

00:25:56.160 --> 00:25:59.640
 >> But that is the thing that I have objected to the most about --

00:25:59.640 --> 00:26:02.640
 one of the things about this code is

00:26:02.640 --> 00:26:05.840
 that it clearly says this rests on a citizen.

00:26:05.840 --> 00:26:11.160
 And I -- maybe it makes it more ambiguous, but at least let's stay

00:26:11.160 --> 00:26:17.200
 with taking it out and then figure out what we need to clean

00:26:17.200 --> 00:26:19.720
 up, you know, for the rest of the procedures.

00:26:19.720 --> 00:26:23.640
 It's pretty obvious someone is making a complaint.

00:26:23.640 --> 00:26:26.480
 It's kind of part of the democratic process

00:26:26.480 --> 00:26:29.600
 that you know your accuser.

00:26:29.600 --> 00:26:33.440
 You know, I personally would expect all those things.

00:26:33.440 --> 00:26:37.960
 I just really object to the very strong statement

00:26:37.960 --> 00:26:40.720
 that this is on the citizen.

00:26:40.720 --> 00:26:45.920
 I just don't think that's a good way to couch it.

00:26:45.920 --> 00:26:49.040
 >> So you're saying you want to just like put it to council,

00:26:49.040 --> 00:26:51.400
 let's just take this section out.

00:26:51.400 --> 00:26:54.560
 And what if council's like, okay, whoever's presenting this,

00:26:54.560 --> 00:26:57.120
 how are we -- how would the Board of Ethics get evidence then?

00:26:57.120 --> 00:27:00.080
 >> I don't think anything would change.

00:27:00.080 --> 00:27:04.080
 I mean I don't think anything is changing except

00:27:04.080 --> 00:27:08.520
 for the last sentence there.

00:27:08.520 --> 00:27:10.920
 I mean if they -- if we take this --

00:27:10.920 --> 00:27:13.960
 if we completely strike that from the ordinance,

00:27:13.960 --> 00:27:17.320
 then a complaints failure to testify

00:27:17.320 --> 00:27:22.680
 to hearing is not grounds for dismissal of the complaint.

00:27:22.680 --> 00:27:25.920
 Like that -- as far as like in practice what's actually going

00:27:25.920 --> 00:27:28.320
 to happen, that's the only thing that's really going

00:27:28.320 --> 00:27:29.560
 to change here.

00:27:29.560 --> 00:27:32.600
 Right now they still have to submit their evidence

00:27:32.600 --> 00:27:37.080
 like that farther up in the -- in the ordinance.

00:27:37.080 --> 00:27:41.600
 Part of the complaint package includes their, you know,

00:27:41.600 --> 00:27:44.840
 the name of the complainant, their information,

00:27:44.840 --> 00:27:47.840
 what section they're violating and then some other things,

00:27:47.840 --> 00:27:51.280
 the statement of facts and other documents and materials.

00:27:51.280 --> 00:27:52.880
 We're not changing any of that.

00:27:52.880 --> 00:27:56.680
 The reality is we could strike out that burden

00:27:56.680 --> 00:27:59.040
 of proof paragraph completely.

00:27:59.040 --> 00:28:01.560
 Everything would be exactly the same as it is now.

00:28:01.560 --> 00:28:05.160
 It might feel better because it doesn't say burden of proof,

00:28:05.160 --> 00:28:09.360
 but they still have to do everything except for testify.

00:28:09.360 --> 00:28:12.200
 And right now the way it's written is if they don't show

00:28:12.200 --> 00:28:15.440
 up to the hearing, not the preliminary panel hearing,

00:28:15.440 --> 00:28:20.360
 but the actual hearing after a complaint deemed actionable

00:28:20.360 --> 00:28:23.400
 and complete, if they don't show up to that hearing,

00:28:23.400 --> 00:28:26.760
 then we throw out the complaint.

00:28:26.760 --> 00:28:28.960
 So in practice, the only thing that we're doing

00:28:28.960 --> 00:28:32.640
 by striking this whole paragraph would be maybe making us feel

00:28:32.640 --> 00:28:36.160
 better about not using the word burden of proof

00:28:36.160 --> 00:28:39.040
 and not requiring the complainant to testify.

00:28:39.040 --> 00:28:42.880
 And I don't know if those are good things or bad.

00:28:42.880 --> 00:28:46.560
 I mean, I think there is some concern

00:28:46.560 --> 00:28:50.800
 over not requiring the complainant to show up at the hearing

00:28:50.800 --> 00:28:53.960
 because they -- the respondent is being accused of something

00:28:53.960 --> 00:28:58.320
 and they have the right to respond however they respond.

00:28:58.320 --> 00:29:00.800
 But are they responding to the person or are they responding

00:29:00.800 --> 00:29:04.040
 to the complaint, the evidence that was submitted?

00:29:04.040 --> 00:29:07.000
 >> So I guess, I mean, so does everyone want

00:29:07.000 --> 00:29:11.880
 to just take this out and just not have a backup?

00:29:11.880 --> 00:29:12.600
 Is that what you're saying?

00:29:12.600 --> 00:29:16.520
 Is that -- I would -- I think --

00:29:16.520 --> 00:29:20.280
 oh, I don't think Rob's talking on the subject.

00:29:20.280 --> 00:29:23.920
 >> If we don't have a title, if we don't call it something,

00:29:23.920 --> 00:29:27.280
 we're all gone.

00:29:27.280 --> 00:29:28.160
 We're gone.

00:29:28.160 --> 00:29:30.280
 Next month, let's say, we have a new group come in.

00:29:30.280 --> 00:29:32.040
 How do they find this?

00:29:32.040 --> 00:29:35.960
 >> How do they find this?

00:29:35.960 --> 00:29:36.880
 >> There's no title.

00:29:36.880 --> 00:29:39.400
 There's nothing -- there's nothing here to --

00:29:39.400 --> 00:29:41.240
 if we wanted to see the procedure here

00:29:41.240 --> 00:29:43.720
 and we don't have a title for it, how --

00:29:43.720 --> 00:29:46.000
 where are you going to look it up to look for it?

00:29:46.000 --> 00:29:46.680
 Procedure?

00:29:46.680 --> 00:29:47.800
 Yeah.

00:29:47.800 --> 00:29:50.520
 >> If that's not in there and doesn't have a title,

00:29:50.520 --> 00:29:52.400
 if that paragraph is gone,

00:29:52.400 --> 00:29:55.840
 nothing changes except that we cannot throw out a complaint

00:29:55.840 --> 00:29:59.120
 if the complaint doesn't show up.

00:29:59.120 --> 00:30:03.800
 Right now, we're not discussing who can conduct an investigation

00:30:03.800 --> 00:30:05.600
 or present more evidence.

00:30:05.600 --> 00:30:08.880
 Right now, the way it's written, that is solely on the complaint

00:30:08.880 --> 00:30:11.280
 and that's not because of this paragraph.

00:30:11.280 --> 00:30:13.880
 That's because that's the way it's written up above whenever

00:30:13.880 --> 00:30:15.320
 they have to submit their complaint.

00:30:15.320 --> 00:30:16.400
 >> And I'm fine with that.

00:30:16.400 --> 00:30:18.120
 It's this burden-improved thing.

00:30:18.120 --> 00:30:19.240
 It's something they'll turn.

00:30:19.240 --> 00:30:23.680
 >> And it's another way this document is a legal document.

00:30:23.680 --> 00:30:26.360
 >> Well, I mean, it is a legal document and it is a hearing.

00:30:26.360 --> 00:30:31.080
 >> It's an ethical code and ethics are not the same as law.

00:30:31.080 --> 00:30:33.480
 >> But you were accusing someone of doing something

00:30:33.480 --> 00:30:37.440
 that could affect them, like, you know, I don't know.

00:30:37.440 --> 00:30:38.160
 >> Understood.

00:30:38.160 --> 00:30:43.960
 >> About not giving, you know, all the legal, you know,

00:30:43.960 --> 00:30:47.200
 procedural due process to the counselor.

00:30:47.200 --> 00:30:52.360
 >> The law is a set of rules and ethics are something different

00:30:52.360 --> 00:30:54.000
 and it is something --

00:30:54.000 --> 00:30:57.000
 >> But in order to go through a complaint, you have to have a set

00:30:57.000 --> 00:30:59.800
 of rules and it's an ordinance and it is a law.

00:30:59.800 --> 00:31:03.640
 >> I was about to say, may I finish?

00:31:03.640 --> 00:31:06.000
 >> Yeah, sure.

00:31:06.000 --> 00:31:07.480
 >> It's something that I think a lot

00:31:07.480 --> 00:31:09.520
 of lawyers don't understand.

00:31:09.520 --> 00:31:13.240
 >> Okay, we're not going to talk badly

00:31:13.240 --> 00:31:15.960
 about people of certain professions, Hannah.

00:31:15.960 --> 00:31:21.520
 >> It's gone.

00:31:21.520 --> 00:31:23.720
 It's back with Rob, so I'll let it go.

00:31:23.720 --> 00:31:27.000
 >> All right, so we've spent the allotted time on this.

00:31:27.000 --> 00:31:30.040
 Is it that we just want to, there was consensus last time

00:31:30.040 --> 00:31:33.240
 to leave out burden of proof and so we're saying we don't want

00:31:33.240 --> 00:31:36.040
 to do any of the options Madison says and just go forward

00:31:36.040 --> 00:31:38.000
 with just getting that out.

00:31:38.000 --> 00:31:40.720
 I mean, if anybody has a motion for that, they can do that,

00:31:40.720 --> 00:31:43.720
 or if we need to give more guidance to Madison

00:31:43.720 --> 00:31:48.840
 to further the conversation, we can do that.

00:31:48.840 --> 00:31:52.520
 >> I would propose modification.

00:31:52.520 --> 00:31:57.120
 I like the file complaint is the complaint.

00:31:57.120 --> 00:32:00.040
 Well, same law, the column one.

00:32:00.040 --> 00:32:03.920
 Column two, I like that the Board of Ethics have,

00:32:03.920 --> 00:32:06.680
 we have a responsibility of saying here's what evidence we

00:32:06.680 --> 00:32:10.640
 would need to agree with you or disagree.

00:32:10.640 --> 00:32:14.800
 Then who's responsible for gathering the initial evidence?

00:32:14.800 --> 00:32:17.920
 I believe it's the complainant, not a city auditor

00:32:17.920 --> 00:32:20.640
 or the other options that are listed there.

00:32:20.640 --> 00:32:26.360
 And then the Board of Ethics listens to the evidence

00:32:26.360 --> 00:32:27.760
 and makes a decision.

00:32:27.760 --> 00:32:32.520
 So it's a modification of the second line there.

00:32:32.520 --> 00:32:34.520
 >> Who would make the present, I apologize,

00:32:34.520 --> 00:32:38.160
 who would make the present evidence, or present the evidence,

00:32:38.160 --> 00:32:44.720
 are you saying the Board of Ethics would then present the evidence?

00:32:44.720 --> 00:32:45.400
 Who would present it?

00:32:45.400 --> 00:32:48.480
 >> We're saying, I would say the Board of Ethics says,

00:32:48.480 --> 00:32:51.200
 here's what we need to make a judgment.

00:32:51.200 --> 00:32:52.680
 >> I got that.

00:32:52.680 --> 00:32:56.120
 >> And then the complainant is responsible for gathering

00:32:56.120 --> 00:32:59.720
 that evidence that we've listed, here's what's required.

00:32:59.720 --> 00:33:02.440
 And then in the normal course of events,

00:33:02.440 --> 00:33:05.600
 the Board of Ethics makes a decision as to, yes,

00:33:05.600 --> 00:33:09.480
 this is a valid complaint, or no, this is frivolous.

00:33:09.480 --> 00:33:10.160
 >> So the fourth form --

00:33:10.160 --> 00:33:12.600
 >> Just saying at the hearing, we just look at the evidence

00:33:12.600 --> 00:33:13.840
 that has been gathered.

00:33:13.840 --> 00:33:14.360
 >> Yeah.

00:33:14.360 --> 00:33:15.960
 >> Okay.

00:33:15.960 --> 00:33:19.360
 >> So no formal presentation, per se, by the complainant?

00:33:19.360 --> 00:33:22.880
 >> Well, they present the evidence that we asked for.

00:33:22.880 --> 00:33:25.600
 >> Okay, but so, okay, I was trying to get,

00:33:25.600 --> 00:33:30.600
 who's under the number four category then?

00:33:30.600 --> 00:33:32.560
 >> That's the responsibility of the complainant.

00:33:32.560 --> 00:33:33.280
 >> Thank you.

00:33:33.280 --> 00:33:35.680
 >> So providing, here's the evidence that I have.

00:33:35.680 --> 00:33:40.880
 If you like me saying, I saw Dustin speeding on the way

00:33:40.880 --> 00:33:45.000
 to this meeting, that's my complaint.

00:33:45.000 --> 00:33:49.720
 Then this board would say, okay, Tom, how are you going to --

00:33:49.720 --> 00:33:52.160
 we need some evidence that really happened.

00:33:52.160 --> 00:33:53.760
 Well, believe me, it did.

00:33:53.760 --> 00:33:56.000
 Well, no, that's not going to be that valid.

00:33:56.000 --> 00:33:59.900
 So I'd have to provide other evidence for you to make --

00:33:59.900 --> 00:34:02.120
 to go forward, you probably would say, no,

00:34:02.120 --> 00:34:04.360
 that's frivolous, Tom, out with you.

00:34:04.360 --> 00:34:08.120
 Or if I came in and said, here's a picture of my speedometer

00:34:08.120 --> 00:34:11.280
 and there's his car in front of me.

00:34:11.280 --> 00:34:15.380
 But, so it's my responsibility as a complainant

00:34:15.380 --> 00:34:17.200
 to say here's the evidence that I have.

00:34:17.200 --> 00:34:19.400
 >> But you don't necessarily have to testify.

00:34:19.400 --> 00:34:22.800
 >> No, I can just, it could be written, answers to the,

00:34:22.800 --> 00:34:26.320
 what the Board of Ethics says they need.

00:34:26.320 --> 00:34:29.000
 >> And if I may, if we wanted to add an "or" there,

00:34:29.000 --> 00:34:30.520
 like the complainant or the Board of Ethics,

00:34:30.520 --> 00:34:33.720
 let's say somebody gets stage fright, don't show up,

00:34:33.720 --> 00:34:35.800
 but we have all the evidence we need.

00:34:35.800 --> 00:34:38.280
 That would be kind of a weird situation, right,

00:34:38.280 --> 00:34:40.360
 to just throw it out because all the evidence

00:34:40.360 --> 00:34:41.640
 that somebody doesn't want to speak

00:34:41.640 --> 00:34:43.280
 in front of people so they don't show up.

00:34:43.280 --> 00:34:43.880
 >> So you're --

00:34:43.880 --> 00:34:44.440
 >> Not optimal.

00:34:44.440 --> 00:34:46.460
 >> I think that's kind of the same thing Tom's saying,

00:34:46.460 --> 00:34:49.120
 that the complainant could represent it or not.

00:34:49.120 --> 00:34:51.240
 >> But if we want, if we want to add an "or,"

00:34:51.240 --> 00:34:53.520
 complainant or Board of Ethics can present evidence,

00:34:53.520 --> 00:34:54.840
 that might --

00:34:54.840 --> 00:34:55.960
 >> Why not a middle point?

00:34:55.960 --> 00:34:58.120
 >> I want to say we're presenting the evidence,

00:34:58.120 --> 00:35:00.640
 but maybe just something

00:35:00.640 --> 00:35:04.360
 about like reviewing the evidence that's been gathered.

00:35:04.360 --> 00:35:06.320
 It's like we want to really be presenting it

00:35:06.320 --> 00:35:09.640
 because we're the, we're the judges right now.

00:35:09.640 --> 00:35:10.920
 >> Thank you.

00:35:10.920 --> 00:35:14.440
 >> So --

00:35:14.440 --> 00:35:19.880
 >> If we went that route, no.

00:35:19.880 --> 00:35:20.680
 >> That's quite right.

00:35:20.680 --> 00:35:21.320
 Thank you.

00:35:21.320 --> 00:35:22.360
 That's not there.

00:35:22.360 --> 00:35:24.040
 I forgot.

00:35:24.040 --> 00:35:24.680
 >> Any questions?

00:35:24.680 --> 00:35:25.560
 Okay.

00:35:25.560 --> 00:35:27.680
 >> So I mean, so currently if the,

00:35:27.680 --> 00:35:31.000
 there's a procedure where if the complainant or respond,

00:35:31.000 --> 00:35:35.000
 and respondent are a -- or a -- I'm sorry.

00:35:35.000 --> 00:35:38.320
 Send the evidence, additional evidence basically,

00:35:38.320 --> 00:35:39.720
 if they would like it presented at the hearing.

00:35:39.720 --> 00:35:41.920
 It's required to go in the packet in order for the board

00:35:41.920 --> 00:35:44.320
 to discuss it through the Texas Open Meetings Act,

00:35:44.320 --> 00:35:46.120
 the Texas Open Meetings Act.

00:35:46.120 --> 00:35:50.520
 So any evidence that they would like to present has to go

00:35:50.520 --> 00:35:53.080
 to me anyway so that it can be given to you prior

00:35:53.080 --> 00:35:55.120
 to the meeting, my understanding of how it works

00:35:55.120 --> 00:35:57.720
 and how we've done in the past.

00:35:57.720 --> 00:36:01.720
 I can't tell if Scott's like, that's not right.

00:36:01.720 --> 00:36:03.840
 So in that way I guess they wouldn't have

00:36:03.840 --> 00:36:06.000
 to necessarily present it.

00:36:06.000 --> 00:36:09.640
 It's already there for you to consider.

00:36:09.640 --> 00:36:11.480
 Just there's no necessary, there's no requirement

00:36:11.480 --> 00:36:15.560
 for them to verbally say, I brought you XYZ.

00:36:15.560 --> 00:36:17.760
 >> And if I might, if they don't present,

00:36:17.760 --> 00:36:20.280
 they're probably lessening their odds

00:36:20.280 --> 00:36:24.040
 of having their complaint agreed upon.

00:36:24.040 --> 00:36:26.280
 But that's their choice.

00:36:26.280 --> 00:36:29.600
 We're taking that burden from them.

00:36:29.600 --> 00:36:32.080
 >> If we kept the complaint but then added

00:36:32.080 --> 00:36:35.240
 or a representative, it doesn't have to be an attorney.

00:36:35.240 --> 00:36:39.800
 It might be somebody that's more eloquent in their train

00:36:39.800 --> 00:36:43.040
 of thought is something that -- and then maybe nurses can't be.

00:36:43.040 --> 00:36:47.160
 Could we then just make that complaint and/or representative?

00:36:47.160 --> 00:36:51.000
 >> Yeah, and I think that's already how the procedure rules

00:36:51.000 --> 00:36:52.160
 are ready.

00:36:52.160 --> 00:36:55.880
 So I'm going to, and you know, I don't want us to like go way

00:36:55.880 --> 00:37:00.600
 over time because now we have kind of a new idea.

00:37:00.600 --> 00:37:05.160
 Do we want to continue the discussion with this new idea

00:37:05.160 --> 00:37:07.520
 and see what we can, maybe at the next meeting

00:37:07.520 --> 00:37:11.160
 or does everybody want to accept that?

00:37:11.160 --> 00:37:14.040
 Or is everybody like, no, we don't want that?

00:37:14.040 --> 00:37:15.120
 What do you all think?

00:37:15.120 --> 00:37:15.960
 Just to --

00:37:15.960 --> 00:37:17.080
 >> I guess if I could keep things --

00:37:17.080 --> 00:37:19.360
 so what I've heard is there's general consensus

00:37:19.360 --> 00:37:25.080
 to not require the complainant to testify at the hearing

00:37:25.080 --> 00:37:26.360
 but to give them direction.

00:37:26.360 --> 00:37:28.920
 We would like you to provide answers, additional evidence

00:37:28.920 --> 00:37:30.840
 for XYZ at some point.

00:37:30.840 --> 00:37:33.200
 So I could bring back language that does those things

00:37:33.200 --> 00:37:35.400
 or we could say let's wait on that

00:37:35.400 --> 00:37:37.080
 and have a continued discussion next time.

00:37:37.080 --> 00:37:38.680
 >> Well, I don't know.

00:37:38.680 --> 00:37:40.760
 I'll let everybody say something that they want.

00:37:40.760 --> 00:37:43.280
 But maybe you come up with language about that

00:37:43.280 --> 00:37:46.800
 and maybe language with this new line that I think is kind

00:37:46.800 --> 00:37:51.440
 of hits maybe more of what everybody's thinking.

00:37:51.440 --> 00:37:53.840
 And then we kind of have a new discussion based

00:37:53.840 --> 00:37:54.760
 on the new language you bring.

00:37:54.760 --> 00:37:56.880
 And maybe it'll be like this and we'll come up with something new

00:37:56.880 --> 00:38:00.400
 but maybe we can all like, come up, like, decide on something.

00:38:00.400 --> 00:38:05.440
 >> I just have, what if the complainant is asked to come

00:38:05.440 --> 00:38:08.800
 up with something that requires an open records request?

00:38:08.800 --> 00:38:12.920
 I guess those can take what, two days?

00:38:12.920 --> 00:38:13.920
 >> I think --

00:38:13.920 --> 00:38:17.560
 >> I believe there is a response required in 10 days

00:38:17.560 --> 00:38:18.880
 but I've deferred it out on that.

00:38:18.880 --> 00:38:21.000
 >> I mean, they can be quick if it's an easy yes.

00:38:21.000 --> 00:38:22.960
 But yeah, I mean, they can take longer than 10 days

00:38:22.960 --> 00:38:24.280
 if there's information --

00:38:24.280 --> 00:38:25.640
 >> You get an attorney general looking at it and it'll --

00:38:25.640 --> 00:38:27.680
 it could be much longer.

00:38:27.680 --> 00:38:29.920
 But how about we knock it in the weeds on that tonight?

00:38:29.920 --> 00:38:33.200
 >> I think we could write something in that said,

00:38:33.200 --> 00:38:36.000
 I could facilitate that process in some way.

00:38:36.000 --> 00:38:37.520
 >> Okay. So --

00:38:37.520 --> 00:38:40.200
 >> At least help get them submit the request and things like that.

00:38:40.200 --> 00:38:43.720
 >> Okay. So how about you write a language

00:38:43.720 --> 00:38:46.600
 that, you know, I guess we want to take this out.

00:38:46.600 --> 00:38:48.000
 We don't want them to testify.

00:38:48.000 --> 00:38:51.920
 Write a language with kind of what Tom has said

00:38:51.920 --> 00:38:53.920
 and what we kind of all talked about.

00:38:53.920 --> 00:38:56.400
 And then we'll just continue this discussion next week

00:38:56.400 --> 00:38:58.600
 and I think we'll have maybe a better starting point

00:38:58.600 --> 00:39:00.840
 to maybe we can all come to an agreement.

00:39:00.840 --> 00:39:02.400
 How does that sound?

00:39:02.400 --> 00:39:04.240
 All right.

00:39:04.240 --> 00:39:06.240
 All right.

00:39:06.240 --> 00:39:09.280
 [ Inaudible ]

00:39:09.280 --> 00:39:12.520
 Okay. So Madison's taking notes.

00:39:12.520 --> 00:39:14.680
 Is there anything else you need as far

00:39:14.680 --> 00:39:17.760
 as guidance on that agenda item?

00:39:17.760 --> 00:39:20.360
 >> I don't think so at this time.

00:39:20.360 --> 00:39:27.360
 >> Okay. Item C, BOE 23-034, Receive a report,

00:39:27.360 --> 00:39:29.520
 hold the discussion, and take necessary action regarding the

00:39:29.520 --> 00:39:35.480
 definition and role of alternate members of the Board of Ethics.

00:39:35.480 --> 00:39:45.440
 So going to the agenda sheet -- I don't have a presentation.

00:39:45.440 --> 00:39:50.040
 Okay. So I guess what -- I don't know

00:39:50.040 --> 00:39:51.640
 if I was here during this discussion.

00:39:51.640 --> 00:39:56.840
 I mean, right now, it's just like can the regular members come

00:39:56.840 --> 00:40:00.760
 and if not, I mean, I don't even tell Madison.

00:40:00.760 --> 00:40:03.000
 I think we just randomly kind of picked the next person

00:40:03.000 --> 00:40:06.360
 up for alternate to attend.

00:40:06.360 --> 00:40:09.680
 I think we talked about this before and we decided, like,

00:40:09.680 --> 00:40:11.280
 you know, you have the seven people

00:40:11.280 --> 00:40:13.440
 and if there's more alternates, they can come, but they're not,

00:40:13.440 --> 00:40:18.400
 like, participating in the discussion just to, you know,

00:40:18.400 --> 00:40:19.600
 not have the ten person -- you know,

00:40:19.600 --> 00:40:21.920
 just to keep it at the seven person.

00:40:21.920 --> 00:40:26.720
 >> With our own edification to keep up with the view of the Board,

00:40:26.720 --> 00:40:28.920
 I think the extra alternate --

00:40:28.920 --> 00:40:30.760
 if they're coming and they're sitting on the side,

00:40:30.760 --> 00:40:32.000
 that's what you're saying.

00:40:32.000 --> 00:40:33.360
 >> Yeah, but they don't -- yeah,

00:40:33.360 --> 00:40:35.240
 they don't participate in the actual discussion.

00:40:35.240 --> 00:40:36.960
 >> I thought somebody had a car accident.

00:40:36.960 --> 00:40:38.400
 >> Mops in.

00:40:38.400 --> 00:40:39.600
 >> It's a page hitter.

00:40:39.600 --> 00:40:42.120
 >> Yeah, I guess so.

00:40:42.120 --> 00:40:45.920
 So I don't know, what was the --

00:40:45.920 --> 00:40:50.280
 >> I was given direction to bring this to the Board.

00:40:50.280 --> 00:40:57.520
 >> I think that we should let alternates come to the meetings

00:40:57.520 --> 00:41:02.360
 and at least have voice, and I know that there's a provision

00:41:02.360 --> 00:41:06.480
 of Robert's Rules of Order for voice, but no vote,

00:41:06.480 --> 00:41:08.880
 but the way things work when we have

00:41:08.880 --> 00:41:12.600
 to sub in new alternates every time, I think it slows

00:41:12.600 --> 00:41:17.400
 down our discussion because then we have to kind of bring them,

00:41:17.400 --> 00:41:20.080
 people who haven't been there before, up to speed,

00:41:20.080 --> 00:41:22.480
 to understand what we're talking about.

00:41:22.480 --> 00:41:24.720
 >> Well, I mean, isn't that the same issue just --

00:41:24.720 --> 00:41:27.040
 whatever Board member is not there, who's not there,

00:41:27.040 --> 00:41:30.040
 and will have a different idea the next time?

00:41:30.040 --> 00:41:35.480
 I think the -- I mean, my idea is like the Board is kind

00:41:35.480 --> 00:41:38.160
 of the seven people that if they could all show up every meeting,

00:41:38.160 --> 00:41:41.560
 the alternates wouldn't have any say.

00:41:41.560 --> 00:41:47.920
 So I guess -- I don't see a reason to really change it.

00:41:47.920 --> 00:41:48.760
 Go ahead.

00:41:48.760 --> 00:41:49.840
 >> I'm confused.

00:41:49.840 --> 00:41:53.440
 Is the question whether or not they're allowed to attend?

00:41:53.440 --> 00:41:54.840
 >> No, I don't -- I mean, I don't think so.

00:41:54.840 --> 00:41:56.160
 I mean, because it's a public meeting.

00:41:56.160 --> 00:41:57.280
 >> Okay. All right.

00:41:57.280 --> 00:41:58.760
 I think I just got a little --

00:41:58.760 --> 00:42:01.120
 >> They're not allowed to have a voice or a vote.

00:42:01.120 --> 00:42:02.440
 >> Okay. Okay.

00:42:02.440 --> 00:42:05.200
 >> Unless they're asked to sub in for someone.

00:42:05.200 --> 00:42:06.560
 >> Thank you.

00:42:06.560 --> 00:42:09.480
 >> And no other cities, once again,

00:42:09.480 --> 00:42:12.160
 no other cities do this.

00:42:12.160 --> 00:42:14.440
 So we're, once again, unique.

00:42:14.440 --> 00:42:15.640
 >> Good.

00:42:15.640 --> 00:42:17.920
 >> No other cities do what?

00:42:17.920 --> 00:42:19.720
 >> Have alternates.

00:42:19.720 --> 00:42:20.920
 >> Board members.

00:42:20.920 --> 00:42:22.720
 >> So they just -- they don't have alternates at all.

00:42:22.720 --> 00:42:24.160
 They just have the board.

00:42:24.160 --> 00:42:26.040
 >> Right.

00:42:26.040 --> 00:42:27.360
 >> That might be a problem.

00:42:27.360 --> 00:42:29.040
 >> They have no quorum.

00:42:29.040 --> 00:42:30.560
 >> Yeah. That's what I was thinking.

00:42:30.560 --> 00:42:34.360
 Because if you just have -- if you have the --

00:42:34.360 --> 00:42:37.840
 I mean, isn't it a lesser quorum if you have a lesser actual board?

00:42:37.840 --> 00:42:40.600
 And then if you -- the quorum is four because the board is seven.

00:42:40.600 --> 00:42:44.280
 So it doesn't matter that we have the extra alternate members.

00:42:44.280 --> 00:42:47.800
 I mean, to make quorum if we're missing members, it helps

00:42:47.800 --> 00:42:49.680
 because then we can call them in.

00:42:49.680 --> 00:42:52.120
 We don't always know that ahead of time.

00:42:52.120 --> 00:42:53.760
 >> Yeah. And if we did have --

00:42:53.760 --> 00:42:57.400
 if we were barely meeting quorum and we have an alternate sitting here,

00:42:57.400 --> 00:43:00.120
 we wouldn't not be meeting quorum.

00:43:00.120 --> 00:43:08.280
 And it's just a unique thing about how Denton does their boards and commissions.

00:43:08.280 --> 00:43:11.760
 >> I'm having trouble seeing that there's a problem with it.

00:43:11.760 --> 00:43:15.040
 >> Well, I'll tell you where there is a problem.

00:43:15.040 --> 00:43:22.280
 I have had to seek permission to get a change made to my historic structure.

00:43:22.280 --> 00:43:27.720
 I had to wait an extra two months because the HLC could not get quorum.

00:43:27.720 --> 00:43:30.560
 And they didn't have enough alternates to sub in.

00:43:30.560 --> 00:43:32.000
 >> Well, I mean, that's a different board.

00:43:32.000 --> 00:43:33.200
 >> Well, I know, but --

00:43:33.200 --> 00:43:35.080
 >> We haven't had that problem here.

00:43:35.080 --> 00:43:41.400
 >> I really think that the more people we have having opinions is a good thing.

00:43:41.400 --> 00:43:47.200
 And if they're willing to come, that would be a good thing.

00:43:47.200 --> 00:43:47.800
 Go ahead.

00:43:47.800 --> 00:43:53.360
 >> Are we trying to decide if the alternate members can speak at the meetings?

00:43:53.360 --> 00:43:55.360
 Is that what the question is?

00:43:55.360 --> 00:43:57.240
 >> They're not even allowed to come.

00:43:57.240 --> 00:43:58.240
 Yeah, they can't speak.

00:43:58.240 --> 00:43:59.840
 >> Well, they can attend.

00:43:59.840 --> 00:44:04.080
 >> Yeah, we have an alternate sitting here.

00:44:04.080 --> 00:44:09.240
 >> Right. I guess I'm just trying to understand what we're trying to get to here

00:44:09.240 --> 00:44:13.640
 because it's not -- I don't think it's the Board of Ethics

00:44:13.640 --> 00:44:17.760
 that defines the alternate member role, right?

00:44:17.760 --> 00:44:24.440
 I mean, maybe we have the option to allow for an alternate member and it's to speak.

00:44:24.440 --> 00:44:29.800
 I don't really think they would be allowed to vote no matter what we would like them to do, right?

00:44:29.800 --> 00:44:32.600
 >> And now we have public comment, so they could --

00:44:32.600 --> 00:44:36.960
 >> Public comment would be allowable from an alternate member, correct?

00:44:36.960 --> 00:44:37.200
 >> Yes.

00:44:37.200 --> 00:44:38.040
 >> Yeah, I don't see why not.

00:44:38.040 --> 00:44:43.200
 >> And that could be done for any agenda item, right?

00:44:43.200 --> 00:44:43.520
 >> Correct.

00:44:43.520 --> 00:44:45.400
 It's my understanding.

00:44:45.400 --> 00:44:46.040
 >> Cool.

00:44:46.040 --> 00:44:53.120
 >> Okay, so if I could -- I don't know who has a prompt or whatever, go for it.

00:44:53.120 --> 00:44:56.000
 >> All I was going to say is it seems like we just solved that problem.

00:44:56.000 --> 00:44:57.000
 >> Oh, with the public comment?

00:44:57.000 --> 00:44:59.280
 >> That's all I was going to say.

00:44:59.280 --> 00:45:02.120
 >> I just -- a little -- and I think you're right.

00:45:02.120 --> 00:45:08.480
 A little history, though, when this board first started, alternates did sit in

00:45:08.480 --> 00:45:10.880
 and were allowed to participate.

00:45:10.880 --> 00:45:17.520
 But I think there was something from the city attorney's office that had a concern about that and so --

00:45:17.520 --> 00:45:18.560
 >> They muted us.

00:45:18.560 --> 00:45:19.920
 >> Yeah, yeah.

00:45:19.920 --> 00:45:26.920
 >> I think there's some ambiguity about -- with the Open Meetings Act, about whether an alternate,

00:45:26.920 --> 00:45:33.760
 if they're participating in a meeting -- I mean, we have our code that says shall attend only upon request.

00:45:33.760 --> 00:45:41.400
 And if we're reading that to have any meaning at all, then that may mean by accepting the role

00:45:41.400 --> 00:45:46.200
 of alternate, you are accepting a position that limits your ability to speak of --

00:45:46.200 --> 00:45:54.840
 just like if you accept a position on a board, you can't speak at the public comment section

00:45:54.840 --> 00:45:57.000
 for that board or city council.

00:45:57.000 --> 00:46:02.720
 So we've read that to mean that all board members, including alternates,

00:46:02.720 --> 00:46:07.480
 are limited in their ability to participate in public comment.

00:46:07.480 --> 00:46:10.360
 >> So that sounds familiar, you know, if you brought it up.

00:46:10.360 --> 00:46:18.360
 >> So alternates cannot participate in public comment if they're not seated at the table?

00:46:18.360 --> 00:46:19.720
 >> Yeah.

00:46:19.720 --> 00:46:24.080
 >> That's been our direction based on our interpretation of the code in the Open Meetings Act.

00:46:24.080 --> 00:46:29.920
 >> So that's not an option, then, to have --

00:46:29.920 --> 00:46:34.680
 >> So if you're an alternate, you can't be a public comment if you're not at the board.

00:46:34.680 --> 00:46:39.520
 >> You could propose a change to the ethics ordinance that might suggest otherwise.

00:46:39.520 --> 00:46:44.880
 But as our office has read it, no, unless you've been invited to attend the meeting

00:46:44.880 --> 00:46:49.520
 by the city office, then you can't participate.

00:46:49.520 --> 00:46:52.880
 >> Is that all boards like that one?

00:46:52.880 --> 00:46:55.840
 >> As far as I know, it's the only one that has an alternate.

00:46:55.840 --> 00:47:02.520
 [ Multiple Speakers ]

00:47:02.520 --> 00:47:10.160
 >> So the problem is really just that it doesn't have alternates on their board of ethics

00:47:10.160 --> 00:47:13.160
 where nobody else does that.

00:47:13.160 --> 00:47:14.520
 So that makes us --

00:47:14.520 --> 00:47:20.760
 >> I think that there were not alternates.

00:47:20.760 --> 00:47:24.720
 I know there have been times in the past where it was all alternates

00:47:24.720 --> 00:47:28.720
 and one board member just to make quorum.

00:47:28.720 --> 00:47:35.320
 So it's much more beneficial to have the option of having alternates to make quorums

00:47:35.320 --> 00:47:38.200
 so that people don't have to come back for another meeting

00:47:38.200 --> 00:47:43.200
 because you couldn't make a decision, couldn't vote on a decision because you didn't make a quorum.

00:47:43.200 --> 00:47:45.000
 >> And I think that's even more important when you're talking

00:47:45.000 --> 00:47:46.320
 about preliminary hearings --

00:47:46.320 --> 00:47:46.760
 >> Yes.

00:47:46.760 --> 00:47:51.800
 >> -- than hearings, which you want to get the process going so that everyone has due process.

00:47:51.800 --> 00:47:52.800
 >> I think that's good.

00:47:52.800 --> 00:47:57.840
 I guess the sticking point is do alternates have a voice if they're not at the table?

00:47:57.840 --> 00:48:00.400
 And it sounds like no.

00:48:00.400 --> 00:48:02.400
 >> Well, I mean, being an alternate is your choice.

00:48:02.400 --> 00:48:07.520
 You could resign or not take the position and make a public comment

00:48:07.520 --> 00:48:10.280
 at every single meeting about every single agenda item.

00:48:10.280 --> 00:48:18.680
 >> Well, I think the alternate understood or understands their role at the very beginning anyway.

00:48:18.680 --> 00:48:23.800
 So because there are many times I'm over there by the dock and I'm right -- I'd love to ask, but I can't.

00:48:23.800 --> 00:48:28.840
 So I pass on notes to members and they said I couldn't do that.

00:48:28.840 --> 00:48:29.840
 But I mean, I tried.

00:48:29.840 --> 00:48:31.960
 >> I remember that.

00:48:31.960 --> 00:48:35.560
 >> But then I thought back, well, you know, they're right.

00:48:35.560 --> 00:48:41.480
 So except the horseshoe road, so I was -- I lived with that.

00:48:41.480 --> 00:48:41.800
 >> All right.

00:48:41.800 --> 00:48:49.600
 So is there any motions or anything we want to do as far as agenda item C?

00:48:49.600 --> 00:48:52.880
 >> I would like to keep it the same.

00:48:52.880 --> 00:48:53.280
 >> All right.

00:48:53.280 --> 00:48:56.560
 So if we keep it the same, I don't think we need any motions and we can move on.

00:48:56.560 --> 00:49:00.200
 I kind of -- from looking at everybody, I think there's a --

00:49:00.200 --> 00:49:04.720
 maybe not unanimous, but there's consensus that we'll just move on.

00:49:04.720 --> 00:49:15.600
 All right. So agenda item D, BOE 23-035, management reports, and so these are -- I guess this is --

00:49:15.600 --> 00:49:17.320
 >> Yeah. It's really just informational.

00:49:17.320 --> 00:49:23.440
 We issued two advisory opinions since the last meeting, and the ethics ordinance amendments

00:49:23.440 --> 00:49:26.560
 that we had previously discussed was officially passed on July 18th.

00:49:26.560 --> 00:49:29.320
 So we are technically under a new code now.

00:49:29.320 --> 00:49:31.960
 The management report has kind of summarized what actually changed.

00:49:31.960 --> 00:49:35.000
 I know the rules of procedure amendment passed that same day as well,

00:49:35.000 --> 00:49:40.600
 and so we now officially have public comment with the reasonable rules that you give direction for.

00:49:40.600 --> 00:49:43.960
 So that's really just to make sure you're aware of all those changes

00:49:43.960 --> 00:49:46.120
 and the advisory opinions that were issued.

00:49:46.120 --> 00:49:50.680
 I can answer any questions that you may have about that, but it's really just kind of an FYI.

00:49:50.680 --> 00:50:01.920
 >> Okay. Does anybody have any questions, any comments about any of these three items?

00:50:01.920 --> 00:50:04.960
 Is it part of our packet?

00:50:04.960 --> 00:50:14.120
 Okay. I don't think there is, so -- all right.

00:50:14.120 --> 00:50:16.280
 I think we've gone through all the agenda items.

00:50:16.280 --> 00:50:19.000
 Is there anything we're missing?

00:50:19.000 --> 00:50:22.240
 Everything's been covered?

00:50:22.240 --> 00:50:22.720
 All right.

00:50:22.720 --> 00:50:23.280
 So I guess --

00:50:23.280 --> 00:50:24.840
 >> Oh, we have the future meeting.

00:50:24.840 --> 00:50:28.000
 >> Oh, it's the future meeting.

00:50:28.000 --> 00:50:37.320
 So I just have to tell D here, is part of D future meeting what we're going to discuss?

00:50:37.320 --> 00:50:37.680
 >> All right.

00:50:37.680 --> 00:50:39.280
 It should be on the agenda.

00:50:39.280 --> 00:50:44.040
 >> There are no closing items or how many agenda items?

00:50:44.040 --> 00:50:45.240
 >> It's E.

00:50:45.240 --> 00:50:46.440
 >> Oh, okay.

00:50:46.440 --> 00:50:46.960
 I might --

00:50:46.960 --> 00:50:47.960
 >> You were at the wrong meeting?

00:50:47.960 --> 00:50:48.400
 >> Yes.

00:50:48.400 --> 00:50:49.640
 >> Yes.

00:50:49.640 --> 00:50:50.680
 >> I missed E.

00:50:50.680 --> 00:50:53.040
 >> Yeah. I was on the wrong agenda.

00:50:53.040 --> 00:50:53.720
 >> I think --

00:50:53.720 --> 00:50:55.520
 >> It's not on there, so we can't talk about it.

00:50:55.520 --> 00:50:55.960
 >> Yeah.

00:50:55.960 --> 00:51:03.520
 Sorry. I think we have already talked about at least one thing we want to talk about next meeting.

00:51:03.520 --> 00:51:07.920
 So that was part of -- was on the agenda, the --

00:51:07.920 --> 00:51:09.120
 >> Touchable.

00:51:09.120 --> 00:51:13.560
 >> Yeah. The burden-approved stuff, so we know that.

00:51:13.560 --> 00:51:18.280
 >> We'll figure out how to change everything that was scheduled for us.

00:51:18.280 --> 00:51:18.880
 >> All right.

00:51:18.880 --> 00:51:25.200
 We'll -- without an E, we'll call the meeting adjourned at 621.

00:51:25.200 --> 00:51:26.820
 Am I missing anything?

00:51:26.820 --> 00:51:27.860
 Okay, all right.

00:51:27.860 --> 00:51:28.860
 Thank you, everybody.

