Feb 25, 2019 Public Utilities Board on 2019-02-25 6:00 PM

Okay. Let's call the February 25th Public Utilities Board meeting to order. The first item is the consent agenda. Is there any board members who wish to pull one of the items? Okay. Seeing that nobody wants to pull anything, is there a motion to approve items A through F? So moved. Second. Okay. All in favor say aye. Aye. Opposed? Okay. That carries. Items for individual consideration. The first item is approval of the Public Utility Board's minutes of February 11th. Are there any changes or corrections? Since none, then they'll be approved as presented. The next item is item B. Consider recommendation adoption of an ordinance of the City of Denton of Texas Home Rule Municipal Corporation authorizing the city manager to execute a contract through the buy board cooperative purchasing network contract. Lots of trucks. Good evening, Madam Chairman Board. My name is Terry Kader. I'm the Police Superintendent and yes, lots of trucks. The purpose of the presentation is just to give you a little bit more information on exactly what we're purchasing and why we came to these decisions and to kind of show you hopefully the value of the 3.4 million dollars that we're spending. So a little bit about how we how we go about replacing vehicles and you know why this group of vehicles. There's certainly more than 150 heavy-duty trucks in the city fleet but we do have a published replacement criteria that is basically goes by two things and one is age and one is meter or hours or miles so certainly age isn't a big factor in the overall determination of when something gets replaced but if these criteria are really the first steps and when to begin to take a look at something. I think maintenance costs and downtime are really the two key factors in when to replace a piece of equipment or a vehicle and certainly downtime anymore on some of these trucks even outweighs the cost of the additional maintenance that's required for them. So we want to take a close look at downtime and some parts of the fleet the downtime is more important and more critical than others for instance on the solid waste fleet. Downtime is critical they don't have the spare equipment and have to maintain that schedule and so some of the other departments can share equipment but there's no place for solid waste to go to borrow a refuse truck since they have all of them in the fleet. So part of the deal too is standardization when we take a look at acquisitions we're gonna recommend in this virtues of this group of trucks that we stay with the Peterbilt chassis and Peterbilt's as you know the manufacturer is based headquarters here in Texas here in Denton actually and they provide warranty and repair support through rush truck centers. Rush truck is the Texas authorized service center for warranty and distribution of the Peterbilt product and they provide us excellent support in the past. So another consideration is parts acquisition in order to maintain the entire city fleet we have to have parts on the shelf that meets part of the requirements for all different parts of the fleet so more we can standardize the fewer parts that we're gonna have to have carry on the shelf and then technician training is another big one because of the varied amount of vehicles and equipment in the fleet we try to keep each technician up to speed and keeping them trained on one product certainly a lot easier than having learned ten different truck. So this bid is through cooperative it's on a buy board. Purchasing cooperative actually are several that we use buy board is probably the least expensive in most cases there's also HGAC and there's a source well which are two other properties that we oftentimes use but these have already been bid and vetted so typically we'll use the least the least cost on the contract. The Peterbilt chassis are on the buy board contract and rush out of San Antonio is the authorized distributor for rush equipment for Peterbilt equipment I'm sorry. So a little bit about these trucks and just to give you some examples the there's two different classes of trucks here. Ten of these trucks are for the solid waste department would be considered refuse trucks of various types and then five of them would be considered dump trucks. Four of these are 14-yard dump trucks to be used by wastewater collections department water distribution departments and then the one is the ejecta bed on the far right there and that is an asphalt truck for the streets department. Its function is similar to a dump truck but it's used to spread asphalt for pavement repairs and then the chassis in the middle there the trucks in the middle we have two roll-offs those are both replacements we have four automated side loaders and three of those are replacements one of those is a fleet addition and then we have four front loaders for the commercial department and those four are all fleeted replacements so out of the 15 trucks 14 are replacements with one fleet addition. Now these trucks are on various types of chassis the dump trucks over there on the left those are on a 348 the roll-offs are 567 chassis the audits automated side loads and front loads those are a 520 Peterbilt chassis and then the ejecta bed is a 337 model. So this is just a kind of a slide that shows you the different departments the trucks are going off what what trucks are being replaced in each department and the total cost for those trucks and you can see that the dump trucks they are around $150,000 a piece there's two fleet replacements there wastewater department and water distribution the roll-off trucks are also fleet replacements and they are about a little over 150 thousand dollars a piece for those then the automated side loads and the front loaders for solid waste as well and the ejecta bed for streets is the least expensive so one thing that I don't have on the on the slide is talk a little bit about warranty because a question did come up about warranty on these so when we when we asked for quotes on the trucks we asked for the good warranties whenever possible and various manufacturers will have different warranty levels so for this purchase we did get you got to understand that each component has a different warranty as well so you've got the truck warranty which on the Peterbilt is two years 200,000 miles but we'll hit the two years pretty easy but we'll never get to the 200,000 miles on two years I mean so you might as well say it's a two-year warranty on the chassis the engines are pack our engines that's also a Peterbilt product and the engines five years and 200,000 so pretty good engine warranty on them the transmissions are allison automatic transmissions and all these trucks those allisons are a five-year unlimited mileage and unlimited hour warranty and then the the bodies on the trucks are a little bit different the dump truck bodies have carry a one-year unlimited mileage warranty the solid waste bodies the roll-off side load and front load bodies those are also one year standard warranty on the body but we did get a five-year hydraulic cylinder warranty along with that so five-year 10,000 hour warranty on this hydraulics part of the truck which is really the bulk of of how those trucks operate and the part that gets the most usage so we feel like we have a pretty good warranty package in this group of equipment and we hope to take full advantage of that should the need arise for them I'll be up to answer any other questions you might have I don't have you know question slide up here but a while back we discussed migrating from compressed natural gas to diesel are all these diesel powered vehicles these are all diesel powered vehicles and are they replacing some of the compressed natural we have a replacement list of course these trucks are going to be rolling in sometime around September so we'll look at that list again in September we want to get rid of the worst trucks we have at that time and you know barring any failures we pretty much know which ones are going to be replaced and I think there might be one CNG truck in this group that will be replaced but these are still replacing anywhere from 2010 to 2014 model trucks and so most of the older trucks were still diesel but these will be much cleaner they're tier four engines so they're the latest emissions back any other questions yes on the the ones that are used in solid waste remind me with a the ones that come in and out of landfill okay those would be 357 those would be the 567 and the 520 model with the single windshield do you see a problem at all with windshield damage constantly because you know they've gone to a single windshield from a double windshield which used to be easier replacing that's where they were they are and you know on the dump trucks we haven't really we don't replace a lot of windshields on the dump trucks now on the 520 models those were always a split windshield anyway and so we can replace one side or the other and just the nature of going in and out of the landfill and being up and down the road more I think we do replace some of those but it's really not all that frequently okay fair enough thank you any other questions okay do we have a motion to approve motion second all in favor say aye aye opposed that motion carries ACM update but we were really hoping you would give Terry 30 more minutes record record time here now on the ACM update just a couple of things to report in your packet as promised before is to general obligation funded projects this information was presented to the bond oversight committee last Wednesday on February 20th and so as we promised we would bring this information to the PUB at your subsequent meeting and so David Gaines is the finance director is here to answer any questions also the bond oversight committee will be meeting I believe in May later this year and so again we'll in keeping with our new practices we'll bring that report that's presented to the board or to the to the committee we'll bring it to the board till you all can review it and ask any questions per se if you have any so if you have any questions regarding the report David's here to to enter any specifics that you may have about that and as far as your future agenda items you know just kind of keep you apprised of what's going ahead of your meetings I thought I could get my computer up and running so you know we're into the spring so lots of activity happening so unless anybody has any questions I don't have much else to report all right we're into concluding items and I do have one item and I know board member cheek has one we've been doing evening meetings for about a year now we we started on I was one of the proponents for it thinking maybe the public would like to attend I don't think the public has attended we are recorded so they can always look at our board meetings and see what took place so what are your feelings of going back to all 9 a.m. the second and fourth Tuesdays well I I sort of depend on the evening meeting because I'm working 8 to 5 okay I would just say that we're not posted to have that conversation but if it's you want us to bring that back maybe we could have a work session that would be great for the whole board and we can talk about options with you that'd be great we can bring that information back and the meetings are the second and fourth Mondays of the month and they are streamed and videoed so but we certainly can bring just information back to the board and you all can give us direction some of you may be reading about the problems that Georgetown is having with their hundred percent renewable go I'm a huge fan of renewable energy but the price of it has come down because of all the development I won't I should not have conjecture of why it's come down but it has come down and so we're overpaying I know I was my first time on pub was many years ago and we locked into some contracts that were long-term that were way high looking at them now compared to the cost of energy so I think it'd be good idea to have the report come through you may have already had this I may be on the back end of this and I apologize if I am but it's certainly would like to look at what are we paying for our energy that we've locked into how long of our how long of our how long our our contracts and what are our options at this point because if the city of didn't go in the city council sets this goal obviously not the public utility board does not but I'd like to look at what are what are our long-term goals and where are we on price and can we make some improvements okay any other items it's not really for it's the recitation of factual items I'm hoping somebody can we had a septic rupture by the old Alton Bridge or somewhere out in there and then it was in the paper for a while and they were talking about redoing you know the repair and what caused it and then I didn't ever hear anything about it I was wondering is there anybody here that could just real quick tell us what happened just you know just like a minute he knows exactly what happened yeah there were actually two instances one was a force main that was quite far removed from the old Alton Bridge that was the second of the two much smaller release the first one that I believe you're talking about was a fairly significant discharge into the creek itself which was due to caused us to do public notice and things of that nature so is that the yes yeah what happened with that was that a we believe a piece of concrete got entrained into the into the system it came into the into the pump housing and basically just blew out the side as it contacted the impellers there and caused a leak on the dry side of the facility which then ultimately shorted out the the remaining pumps and so we had quite a head venture dealing with that situation we were able to work with the upper Trinity to divert the flows over to an adjacent manhole using them using some pumps to be able to get that that system ultimately repaired so it's fixed now we've got a redundancy to operational pumps in there right now but that entire system is designed or will be coming up shortly for bid for rehabilitation of the entire lift station so we're anticipating that's probably a month or two out it's it's currently in process where there are requirements for testing the water yes and any time that we have a release to the environment if it gets into a creek or anything of that nature we will test the water we we notified TCEQ we also notified Parks and Wildlife the watershed protection group goes out and make sure there aren't any fish kills or anything of that nature we're required to report those if if they happen basically that that particular one we were able to get out ahead of it we also put some oxygen sparging equipment into the creek itself and so the the problem that you tend to run into is that with a high bacterial load if that particular one was relatively diluted because there was a storm going on at the time but you'll you'll tend to see the mortality with the fish caused by sagging oxygen all the microbes are aerobic they suck all the oxygen out of the water so we try to get out of ahead of it with the sparging equipment add additional oxygen into the stream and that usually will maintain the oxygen levels enough so that we don't get a fish kill okay so thanks for the information appreciate her any other items motion to adjourn so moved okay we are adjourned thank you