Jun 14, 2023 Planning and Zoning Commission on 2023-06-14 5:30 PM

Good afternoon and welcome to the City of Denton's Planning and Zoning Commission meeting for Wednesday, June 14th, 2023. This is our work session and with the quorum present, I will call us to order at 530 p.m. First item on our work session is citizen comment on consent agenda. I do not see anyone here for that, so we will move to clarification on tonight's agenda for our public meeting. So Commission, any questions on the minutes for the 24th of May? How about on the consent agenda? Commissioner McDade? Yes, I just, what number is that? B. 3B? Yeah, I just wanted to ask Julie. We'll get Julie up here and she can take your question. Hi, Julie. Let me pull up the plat so we can take a look at it. All right. How can I help you? Well, okay, now, some of the residents who live in that area, they were unsure about what was being built on that property. I know it pretty much happened during the pandemic, so they didn't get a lot of the information and I think this is the one they brought to me. They weren't sure, but then when I saw the mill in Johnson, I'm thinking this is the one they were asking about and I told them I'd try to get all the information I could. Absolutely. So this is a property that has a single family dwelling on it. It's actually two lots that they're just replatting into one lot. The single family home that is on the property will remain. They did build an accessory structure on that second lot, and so this replat will just put it all into one lot so that that building that was recently constructed will just be an accessory structure to that single family home. Okay. Use isn't changing on the property. All righty. Thank you. You bet. Thanks, Julie. Any other questions on consent? Okay. Let's move to items for individual consideration. We've got 4A, PP230014, which belongs to Sean. How are you, Sean? I'm doing well. Good evening, Chair and members of the Commission. This is a proposed preliminary plat for the Mayhill addition, which is off Mayhill. They do not currently meet our standards for approval, and so therefore we are recommending denial, but I have no objection to the request of 30-day extension to June 28th. Questions for Sean on this one? Thank you very much. Mm-hmm. You staying up here for 4B? Yes, ma'am. Okay. You got it. PP230012. Yes. So this is a proposed preliminary plat for the Sage Creek townhomes that is near Latimore. They are also not yet meeting our criteria, recommending denial, but perfectly happy with the 30-day extension. Thank you, Sean. Appreciate it, Chair. That'll move us to 4C, PP230013, and that is Julie's item. Good evening, Julie Wyatt. This is a preliminary plat for a single-family residential neighborhood. It's a second phase of a residential development that you may remember from a few years ago. It is on the south side of McKinney. As I mentioned, this is just phase two of it. It had a preliminary plat that was approved in, I believe, 2019. It has since expired, so they're just coming back with a new preliminary plat. Oh, we are recommending denial, sorry. We are recommending denial. They still have a few more things that they need to correct. We have no objection to their requested extension to June 28th. Okay. Any questions for Julie? Okay. Thank you. Thank you. That'll move us to 4D. It's PE230003, Angie. Hi. Good evening. Angie Mangler, Senior Planner. Just a second, I'm going to switch over. This is a plat extension request for a preliminary plat for Habitat Village. This preliminary plat was originally approved for this project in July of 2021 per the DDC. Our preliminary plots are valid for two years. They are working towards platting or the civil engineering plans for phase one of their development, which includes about 18 lots of the 35 total that were proposed as part of this plan development. However, they're not quite there yet in advance of the preliminary plat expiring. They are requesting their plat extension, which the DDC allows the Planning and Zoning Commission to extend for up to a year. So staff has no objections to the requested plat extension as the applicant's been making progress forward on this and anticipates having the final plat submitted in the next couple months following the approval of the CEPs. Thank you, Angie. Thank you so much. Thank you. All right. Both of our public hearings tonight have been postponed, and I was informed we're taking no action on either one, so we won't have to open either hearing. They'll be re-noticed when they come back to us. Okay. So then that will take us to our work session report, which will be receive a report, hold a discussion regarding the implementation of the Denton 2040 Comp Plan. Hi, Ron. Good afternoon. Good afternoon. Evening. Chair, members of the Commission. I'll pull up the presentation real quick. All right, Ron Megiddo, Principal Planner with Development Services, excited to be here to share with you some of the activities and results that we have been working on towards the implementation of the Denton 2040 Comprehensive Plan. So as you all know, about a year ago, roughly March of 2022, the city updated their Comprehensive Plan, and it's the Denton 2040 Comprehensive Plan, and as part of that Comprehensive Plan, there are a number of action items. Those action items are compiled and put together under the action plan, which is in the back of the Comprehensive Plan. So for those that are familiar with the Comprehensive Plan, it's in the back, and it has all of the actions that we will be discussing or part of what we will be discussing this evening. So in the body of the Comprehensive Plan, there are 548 actions. Those 548 actions are then further synthesized and included in the action plan, which is now less to 253 key actions. So if you can imagine, basically, if there are multiple actions that have very similar goals, they're put into smaller action groupings, and that, again, that is the 253 key actions that we have. Now, those 253 actions are further categorized under the elements that we have in the Comprehensive Plan, that is the land use, the parks, mobility, infrastructure, community, and economic as well. So those are elements, and so, again, they're further categorized under those elements. Those key actions are given a timeframe for when they are to be implemented. So we try to identify which key actions should occur during the short term, which is between now and three years, midterm, which is three to five years, and then long term beyond five years. But we also identify that there are some key actions that are just ongoing. So they don't have set timeframes, but we know that they're going to be ongoing throughout the implementation of the Comprehensive Plan. So the action plan or the Comprehensive Plan as a whole is our framework in which the decision making body, you guys, as an example, will use the Comprehensive Plan as the basis for making your decisions with regards to applications, either through development, but also budgetary ones as well for city council. So again, the framework in which the bodies of the city use for decision making. It also provides a task list for the departments and other entities, public entities as well, where they use the Comprehensive Plan to use to identify what tasks are needed to be accomplished. And so the Comprehensive Plan is a very important document, which the community uses, again, for a lot of what we're looking to do to implement for the future of DEN. So I use that as a background to kind of give you an idea of what we are going to be going over. Again, the 253 key actions is what we have. Those 253 actions, as I listed earlier or named earlier, these are the elements. And this table here illustrates how many key actions are included by the element. I just wanted to point out, I'm not going to go through all of this, but just community character has 45 key actions. It's the highest one, and it has a lot of them under that element. The second to that is parks, conservation, and environment. And then following that is infrastructure and utilities, which is down here. So I'm not to say that the other ones don't have important ones, but I just want to point out that those are the three elements that have the most key actions in them or under that category. So we're going to start with land use. And before we get to land use, in your backup, we provided to you two groupings or two lists. The first list is the major accomplishments that the city has done since the adoption of the update, which is, again, March of 2022. That list is provided, I believe, as exhibit two. And then the other list is our ongoing projects and programs that the city is working on. And when I say city, I mean the entire city, city departments, from planning to police to community services, everyone involved in the implementation. And again, that's exhibit three. So I won't go through all of them because there's a lot of those actions. I wanted to, at this presentation, just highlight some of the major accomplishments, also some of the ongoing projects and programs that, again, the city is working on. So in this presentation, we will cover the major accomplishments and the ongoing programs and projects by elements. So the first element is land use. So starting off with land use, this slide here illustrates the two major accomplishments that the city accomplished since the adoption. I'll start with the first one. And the first one is the MUDs, which is this exhibit here that I am sure you all are familiar with. The city adopted a policy in which we are going to review MUDs. So that was one of the key actions that is listed in the comprehensive plan. And we accomplished that in October, I believe, of 2022. In addition to the MUD policy, we also started the implementation or the creation of the area plans that, again, was in our comprehensive plan. One of the major implementation strategies that we identified early in the update. So you see that we have three that we are looking at in the city council on April, I believe, of 2022, prioritized the three that you see up here, and those are the northeast, the southeast, and the downtown plan update. In regards to where they are currently, that is, the northeast is probably halfway through the process. We are in phase three of the process of creating the area plan. Southeast just got started. So they are in the initial stage of public engagement and public input. For downtown, we have not yet started that. That is coming up. In fact, the contract for that consultant to help with the downtown is set later this month. So hopefully when that occurs, we will then start the update of the downtown, which will go through the year up to, I believe, May is when we are looking at the actual completion of that. So there is a lot of work associated with that, as well as the others. You can see that the implementation of the comprehensive plan involves the creation of these area plans and others. This list here, I won't go through all of them. I already kind of mentioned the major accomplishments with regards to number two and three under major accomplishments. We also did a code amendment as well earlier of the previous year in which we amended the public own and manage drills section of the code. Again, that is a major accomplishment. The list below that are the projects and programs that we are currently working on. And again, I won't go through all of them, but again, we have highlighted some already with the update to the downtown master plan. The creation of the northeast and southeast area plans. We continue to work and coordinate with other departments in relationship to the development of the city in terms of land use applications and so forth. So there is a lot going on with the implementation in relationship to the land use element. The next element is the fiscal and economic vitality. I highlighted here the economic development strategic plan which is what our economic development department is using in terms of implementing certain programs and projects. The logos that you see to the right are our partners in this effort with the economic development partnership, the den chamber of commerce as well as discovered den all play an integral part in implementing the actions that are within the den 2040 comprehensive plan. And again, a lot of the information or key actions that are listed relate back to these individual groups, but also as it relates to the implementation or the work that is being done under the economic development strategic plan. All of the accomplishments I wanted to highlight is the first is the establishment of the physical impact analysis tool. I think this is something that the city wanted to have and I know that some of you may have already seen some of them. This tool was just created and we're using it as a way of providing additional information and data as you guys look over certain applications. SUP zoning cases, PDs, you'll see that there is an exhibit that provides the physical impact analysis results and that is again something that we implemented in 2022. Also completion of roadway funding strategy between the capital improvements, sorry capital projects and our finance department, they've developed the funding strategy in which they are looking at how to fund a lot of the work that is being done for the next 40 years, so that has been done and that is being applied in all the work that's being done under public works and capital projects. So in terms of the other projects and programs that the city is working on, again I won't go through all of them, but I just wanted to list those that are listed here that provide a little bit more detail, I think I would probably want to focus on the promotion of historic preservation, I think we always think of historic preservation as obviously preserving our historical resources, but it's also a form of economic development. So with Cameron's help in working with economic development, there's a lot of activities related to some of the key actions that are in the comprehensive plan that they're working towards implementing. I know that Cameron's work includes a couple of things and I think we'll highlight it in the next chapter or element, but I know that working with the downtown and the preservation of those buildings as well as the historic districts, all of which help in our efforts to strengthen the city's economy. Some of the other things I'd like to focus on as well is the utilization of catalyst fund for those that are not familiar, our director Wayne Emerson is working on this catalyst fund, it's a way of having funds available for promotion but also ways of incentivizing some of the strategies that they're using again under the strategic plan that they have, so that's something that's just started, so again, work being done again ultimately to help implement the key actions that are in our comprehensive plan. Community capture, so this is where I- Ron, hang on just a second please. Sure. Commissioner Anderson. I have a quick question, thank you Chair. About the roads, you said that there's money been set aside for certain roads, is that right? The roadway funding strategy, you said they've allocated funds or something like that? Oh yes, so all of the fundings that our capital projects has, they have funding through bond packages and those sorts, there's a strategy in which how they are allocated and funded. Can you tell me when they're going to fix South Locust and South town? You're talking about bringing businesses- I drive there every day. And economic development. It's horrible. It is horrible. And Eagle, let's add Eagle to that. I have friends in Lantana, I have friends in South Denton, they won't come into Denton because the streets are horrible. Well, we're probably getting off topic here. No, no, I just didn't know if that's part of the strategic funding. That's actually an easier question. It's a great question, those are text out roadways and we do have a plan in place and working with them to eventually have those turned over to the city, but we're working with text out on that, but this is, this complete roadway funding strategy was, if members source were correctly, as Ron pointed, related to all the available sources of funding that the city may have as it relates to roadway improvements and in text out may have been part of that conversation because we do have a fair amount of text out roadways within our community, but that also was to really to receive direction from council on the various funding sources that we could apply towards roadway construction. Great question. Great question. I wish I had an answer for you. Okay. So next element is community character and part of that community character is, again, our historic resources and the slide here that I provided, just going to highlight some of the things that the city's working towards, I know that again, Cameron is helping with a lot of the historic preservation actions. She's actually created an Instagram webpage. There's the Den Historic Preservation Plan that we're working on as well. Street sign toppers was a major accomplishment this past year. So that's in place and so we're actually working on that. And then overall, just the city in downtown in general, ensuring that we have the music and arts events continue and we hope that we can promote more and that we can, again, bring more folks to downtown, hopefully they can get here. But that's something that we have a lot towards and again, community character is one of those elements that has a lot of key actions and that reflects on what you see here. You see a lot of programs and projects that are being worked on. Not a whole lot of major accomplishments to date, but I'm sure that in the next coming years we'll see more and more of those key actions implemented or accomplished. But again, we have a lot going on. The Parks Department has a lot going on in terms of community character, of course. They're the individuals that are working on a lot of the public amenities or infrastructure that we have. So you see they're listed here a number of times. And I think if I were to highlight some of the major, you know, progress programs that are in progress that is, is basically what the parks is doing. I attended a parks board meeting not too long ago and they shared with the board some of the projects that they're working on and some of the programs they're working on. And it was a 60 slide presentation. So they have a lot going on between park master planning, between installing public art, that's under the Parks Department, acquiring additional park land, preserving, you know, natural areas, working with the CIP individuals to make sure that, you know, their trails and park system is in line with some of the developments that's going on but also with the city projects. So the Parks Department is very busy and have a lot to do with community character. So again, the list is long. The further detailed information is in the backup to all of these different categories or these different key actions. So hopefully you have an opportunity to read that because it goes a little bit more into detail as to what they're doing in their efforts to implement those key actions. All right, I talked about parks and conservation, obviously they're part of the community character but they also provide parks conservation and environment as well, efforts in that key actions. So the ones that I showed here, just to highlight some of the actions that they're working on, obviously the continuing preservation of key areas, either be it's natural heritage or natural resources or wildlife or other, you know, landscaping preservation as well. But we also have existing parks that they also have to maintain. So I showed a picture of Quaker Town and the Flash Park here which they also actually maintain. So a lot of the acquiring of new parks but also maintaining of existing parks as well is part of their day-to-day and ultimately part of this comprehensive plan. The map to the right just illustrates where those city parks are located throughout the city of Denton. So one of the major accomplishments is the update to the Parks Recreation and Trail System Master Plan that was done in early March of 2022. And then the list that you see here provide all the different actions or summary of those actions that they're working on. And one of the things that I want to highlight is the protection of agriculture land and heritage ranch lands as well as any natural features. I know that the Parks Department when I was at the Parks Board talked about acquiring property throughout the city, not just one area and preserving that for future use for recreation. So they have funds in which to do that. Not a lot but enough to be able to acquire some land. I know that they recently purchased some land to the north of the city. So as part of their ultimate effort in creating a regional park system in which we have multiple parks that are connected by natural trails. Yeah, parks are doing a lot of stuff. So again, the list that you have in the backup has again a little bit more detail into what they're working on. But if you have any questions, please let me know and I'll certainly try to answer those questions. Mobility. So this is a really important one I think to me after land use mobility is probably one of the biggest element in the comprehensive plan. This is in the exhibits or these graphics here, infographics are from the then 2020 mobility 2022. Sorry, mobility plan. And you can see that we'll start with bicycle infrastructure per the plan. There are 24.4 miles of trails, 15.3 of shared roadways, 9.3 miles of bike lanes. And then there's urban shoulders which is 2.5 miles and then side paths. And I think side path is one of those new terms that you probably haven't heard. I think that's something that we'll see more and more. I know that our parks department as well as our CIP and our transportation planning staff is looking to extend or add more side paths as part of new developments that come in. So our bicycle infrastructure is a lot and one of the main things from the comprehensive plan is to increase that even more than what we have today. So those will come as development comes in but we can also be proactive in identifying areas that we can add more where it makes sense. In terms of pedestrian infrastructure, we have 451 miles of sidewalks. Some of them are better than others but we definitely have those that we need to help maintain but we also look to create more. So that's something that this comprehensive plan speaks to and this is what the den 2022 mobility plan also speaks to and hopefully we can add that to our system. Daily migration, I thought this was a really cool infographic, shows that almost the same amount of people coming in is leaving. So that was an interesting number to see and then we have folks that just live and work in den which is I think important as well. In terms of the mobility major accomplishments, we continue to update our transportation criteria manual and other criteria manuals to include. We conducted a citywide speed study and that is exciting because after the speed study was adopted and approved, the city department, I'm trying to think of the department, I won't say streets but the department in charge of street signs updated the street, I'm sorry, the speed limit signs and I believe the number is 193 signs in total and they're also continuing to add more or work to add more of those updates working with Tech Start as well and getting those street signs, sorry, speed limit signs updated and ultimately as development comes in we will make sure that those signs are reflected as well per the speed study. So again, that's an exciting one that was done last year. In terms of other projects and programs that are ongoing, again, we talked about or I briefly discussed that pedestrian, bicycle and transit infrastructure. We hope to increase more and more as we continue to develop and grow as a city so that is part of what we will be or we are doing and will be doing in the future. I'm trying to think of another one here. I think this is a good one too, number seven is expand electric vehicle fleet and infrastructure. I know the city is looking at our fleet trucks and see there's ways that we can increase the number of electric vehicle. In terms of electric infrastructure, I know that in downtown there is a few electric vehicle charging stations. We certainly want to see more but we also have some over at Razor Ranch as well as at Buc-E's. I didn't know Buc-E's had some but apparently there are some electric charged vehicle stations at Buc-E's as well. Any questions on mobility? Commissioner Prudt. Thank you, Chair. Just real quick, I know we've had challenges in staffing and everything with Vision Zero moving forward. Do we envision future updates like this having some KPIs from that Vision Zero study and being able to track how the safety goals are being accomplished or not? I know that phase one is completed and there's a phase two and I'm looking to Tina to help me with that question. Right. So we have funded phase two. We have been delayed getting that started just because we've been trying to help supplement our transportation planning staff. So we're making some good headway on that. I'm happy to report. So hopefully we'll have some additional staff members next month that will be able to help supplement our efforts. But as it relates to Vision Zero, that's one of the key things that we need to move forward on developing that phase two action plan. I would anticipate as part of that action plan that there will probably be some key performance indicators that would be included within that to be able to help be able to understand from a data standpoint, are we getting closer to our goal of zero fatalities or significant injuries associated with that? Okay. Thank you. You're welcome. Great question. Okay. Thanks. Housing and neighborhoods, again, another important element. This slide just helps illustrate some of the major things that we're working on or have accomplished. The affordable housing strategic toolkit is one that I know our community services department is working on and we'll be seeing some of what they're working on in the next, hopefully next couple of months. Of course, the famous illustration that I think everybody has seen already, the missing middle housing, our big strategic, I'm sorry, our big key action in the comprehensive plan is to increase our housing options, increase our housing types. That is something that you'll see in the comprehensive plan and you'll see as part of the key actions is to make sure that we provide those types of housing as well as those options available to our community. The other two illustrates here is a sample of what tiny homes could be, so just another example of another option. This photo over here is a model home over at Eagle Creek, that's a division just south of I-35. I thought it was a good representation of some of the housing that we're seeing. So in Den, obviously you all know that the city's growing, the housing demand is high not only for the DFW but for this city as well. Our comprehensive plan looks to add or is projecting to add roughly 37,000 more housing by 2040. I think with some of the big developments like coal and hunter, I think that can be quickly done but there's still obviously other areas of the city that we're seeing growth and housing as well. So again, housing in neighborhoods, some of the major accomplishments again is expanding our housing options. I know in the year 2022 we approved roughly close to 1,400 permits for housing and those range again from single family, there are some duplexes but mainly single family and those range in different sizes. Expand the availability of affordable housing, again with the affordable strategic toolkit that community services are working on. There are a number of examples that they're hoping to accomplish and so I know with multifamily I believe that number is around, I want to say there's 12 permits that were approved but 2,600 units associated with those 12 permits from what I recall. So again, housing is, we're continuing to see more housing develop but I think part of what we would like to see also is the types and the additional options that are available is expanded even more. In terms of the projects that are being worked on, you know, meeting the demands and diversity of housing choices, community services, I mentioned that, they're working on that as part of their strategic plan. As far as the other, establish a rental housing and multifamily inspection and registration program, I know some of that has started but part of that has not yet started so I believe the rental housing inspection has started but the registration program has not. But again, that's something that community services is working on. In addition, they are also working on the, addressing the needs for DEN's homeless population as well in a number of key tasks. Community health services and safety and services that is, I provided these photos here to kind of give you an idea of what we have been doing as a city. I'll start over here, the top left, and that is the DEN police substation on vintage. Hopefully some of you may have driven by it, I've seen it. That was recently opened, I believe it was April of this year. This is the, I'm going to blank on this one, I remember the name but it's on loop 288 is the homeless, maybe it's not the homeless. It's not our daily bread, it's called something else and I apologize, let me see if I. It's a city facility that assists people with needs and housing, I don't have the exact name but it is in partnership with our daily bread, they provide support. That's right, okay. When I find it, I'll let you all know. So yeah, that one just was late 2022, so that opened up and again, that's a great addition to the city and again, assisting our community that are in need. The bottom left here, just to just illustrate that our parks department is working on expanding the program of community gardens throughout the city. Bowling Green is another area that has a community garden, but Child Field is also part of that and part of the parks department's effort is also to help expand the use of community gardens throughout the city of Den. And then the bottom right here has not been built yet, or it's being built as we speak. It's the, let me ask a question, what number is our next fire station? Does anybody know? Is it number eight? No? Close. Is it nine? Okay. So number nine will be our, yeah, okay, there's no prize. Yeah, no prize, no prize. It's located at the Den Municipal Airport, Enterprise Airport, so that'll be exciting to have one there. Obviously, that's going to increase the protection of that area in terms of fire, but also have it available for the airport if for whatever reason there is a need. But that is scheduled to be completed in May or April or May of 2024. So I know they're working hard to get them, and it's right next to the terminal. So it's a great location and central to the airport area. It's called Denton's Community Shelter, operated by Our Daily Bread. Great. Thank you. Thank you, Dina. As far as community health safety, we do have a lot under major accomplishments. Obviously, the police and fire have received a number of accreditation, accreditation, accreditation, sorry. Yeah, there you go. Also, we talked about the services at Loop 288 that Tina just referenced. So that was accomplished. That's a major accomplishment. As far as projects and programs currently in progress, we have a number of activities. We talked about the gardens, community gardens, but also overall is really just making sure that our public service departments are being able to do what they do. And so they're continuing to make efforts to make sure that their services are available and within the framework of what needs to be done in terms of federal and state standards. So look, they're going. Infrastructure and utilities, this is the last element. So after this, we'll be done. So I wanted to share some of the major road work. Now there are a number of other road works throughout the city. And I encourage you to go to our city website under Improving Den and you'll see that there's a number of projects that the city is working on, not just the big projects like this, but also neighborhood projects throughout the city as well. So the first one is the Mayhill Road phase two. And for those that aren't familiar, phase one is basically between US 380 and just south of Spencer. So the landfill is off of this photo. So the landfill is over here and phase one ends roughly around here. Phase two is going to be the construction of a Mayhill extending over the railroad tracks and then down and then reconnecting to where, again, the existing phase one completion is located. So this is phase two. So this segment between where it currently ends here is just south of Spencer all the way through, I want to say Colorado, but I think they may extend all the way to I-35, but that might be a different project. But this project right here that you're seeing here is phase two. So again, that area where it currently is a four-way stop, no, a three-way stop, extends over again the railroad tracks and then again realigns back to the main Mayhill look alignment, that is phase two. So that is something that is upcoming and that is something that is being worked on as we speak. The other area that's on this side here which is will be the old Mayhill will be part of phase three and that will come in soon after phase two or right around the same time. So again, just to illustrate where that is, what is happening along this part of the city. The other part of the city is the Bonnie Bray widening project. Currently the phase one and two is complete, so the area here on Vintage and the part of Bonnie Bray through this area here, I think that was either Rose Lawn Drive, yeah, that's Rose Lawn Drive, that is where phase one and that is completed. Phase three and four, five and six are forthcoming. I know that the design and work on phase three is being drafted or being completed as we speak, so that will be the next phase for the capital projects team. Some of the major accomplishments include the work that the city as well as the county is doing in terms of roadway work, also the continuing road work widening, I talked about Bonnie Bray, I talked about Mayhill, Mayhill, the phase one that is, so that is all done. There are other capital projects that the city is working on, again, those are all provided under Improving Den, so that's a really good website to visit if you want to learn more about what's going on in terms of roadway widening projects. In terms of the other projects and programs that are currently being worked on, I know that I'm just going to pick a few here, street lighting standards, D&E will be bringing forward some of that recommendations to the DCRC and ultimately to PNZ and City Council. I know our water and waste water folks are working on master plans as we speak, the water utility department is working on a one water plan I believe is called, there's also a waste water master plan being drafted as well, I think it's just initially started, and then there's also the storm water master plan, so there's a lot of master plans being drafted as part, again, what was called out in the Den 24 Conference of Plan. And then I think the last one here, the last number nine, complete all remaining projects associated with the 2012 and 2014 bond capital projects, something that they wanted me to make sure that you all understood that they're working on that and they're actually doing a lot of work to get those projects completed, so a lot of work being done as we speak in terms of infrastructure and utilities. So in conclusion, I apologize for running really fast here, but major accomplishments, we looked at the Conference of Plan and we identified 23 key actions, about 9 percent of what we have completed so far, and that's just under the first year, so hopefully as the years progress, we'll continue to add more actions to that list. Projects and programs, approximately 150 key actions, about 60 percent are currently being worked on. The remaining actions are either not started or either ongoing or need a little bit more time to get going, either due to funding or staffing, but those are also being monitored and hopefully we can share with you at our next update a little bit more on what's happening with those actions that are not listed or was not listed in your backup. Last bullet here, last segment is the city has started a program or has a software program that monitors and allows the city departments to track where certain initiatives, key actions, city actions as well, where they are in terms of their progress. So Invisio is the software program that allows us to do that. What's really neat about Invisio is that we can include a number of key actions or strategies or initiatives from multiple plans and we're able to link them, so if there is an action or a strategy that's similar, we can have one, an ability to just enter one entry and that would then supplement or supply the answer to those strategies or in progress of those strategies at one time rather than having to do them multiple times. So I think when we come back next year, I know we will, we'll have Invisio up and running and we'll share with you some of the data and the results that come out of that exercise. It'll be a lot more easier way of presenting and understanding some of the key action because now we can also look at other plans and identify how those are doing in relationship to the key actions that are in our comprehensive plan. So with that, that concludes my presentation and I'll be happy to answer any questions. Thank you, Ron, Commissioner McDeid. Thank you, Chair. Ron, if you could go back to your first slide where you had the northeast, southeast and the downtown. Yes, sir. I just have a quick question about the downtown area. I know it's not, it hasn't started yet, but is there any way you could tell me like how far that stretches on all four sides as far as street name-wise, you know? For southeast? No, no, for the downtown. For downtown? We don't, we don't know. I think U.S. 380- That's to be determined. Yeah, yeah. I think if you're looking at the map, I think 380, U.S. University would be the most northern one, but as far as the east, west and south, it's still not known. Okay. Yeah. But I know 380 would probably be where we would cut it out there. All right. Well, and the reason why the boundaries are undetermined at this time, because we will have extensive public engagement that will be involved in helping us identify what the boundaries should be. Obviously, we have the existing downtown master plan, but there may be some conversation about whether or not that area needs to be grown, just like on southeast and on southeast with all of our public engagement activities, we're really listening to the community to understand with them as to what they consider the boundaries of Southeast Denton to be. So it's really going to be public engagement driven to help us with that answer. Okay. That's the answer I was looking for. Great. Thank you. All right. Anybody else? Commissioner Pruitt. Thank you, Chair. Hopefully two quick questions. One, I heard you talk about the stormwater master plan, which is ongoing. Are we investigating just having planning or development staff in those conversations to see whether allowing stormwater management in pooled areas or certain mitigation fees in lieu of things that are required would also aid our infill and redevelopment activities? Is that something that's ongoing or is that something that might not start until after the stormwater plan is complete? I think every opportunity we can provide input, I think, would be -- I'm just reading the notes here, states that engineering is currently managing the draft of the stormwater master plan. I can certainly follow up. I know that with regards to the water and wastewater master plan, we have been involved because actually part of their plan is to understand what the city's growth is and so they can plan ahead. I think similarly, the stormwater master plan should have something to that effect. But specifically to your question, we have not had that discussion, but we certainly can make that as part of the plan being drafted. Yeah, it's more just a question if staff feels like looking into that, just because I know sometimes that stormwater infrastructure can be nonlinear in cost as far as you get economies of scale and that sort of thing. If there's opportunities to take some steps forward and some other goals by looking at that, that may be helpful. Second question, and you're at the slide now, so thank you, Commissioner McDade, mud policy. So I will admit I didn't actually go back and find the past mud policy that was passed, but I know that we had a couple of confusing plat applications and conditional, reconditional approvals that happened because there was uncertainty in street design standards and county accepting and approving. I guess my question is, did that final mud policy account for those confusions so that we'll have fewer of them going forward, or is that something we still need to work through? So the policy is that, it's just a policy, it's not a technical design manual. But the policy does speak to, it encourages that development would occur in accordance with the city's design specifications and standards. So part of that conversation is whether or not the developments that are being done as municipal utility districts will eventually want to annex into the city. And if they are, then we're interested in understanding or providing some direction in terms of, at least with the infrastructure that they're being built in accordance with our city design requirements. So that way we know what we're inheriting at such point in time when they, if they do choose to move forward with annexation. So it's really that policy encourages the developments to develop consistent with our design requirements that we have in place. And I was trying to think what else we included in there, but it really provides the framework and in helping have the conversation. I don't know if you recall when we, I might have given a presentation to the commission probably last year when we were working on this and really the goal is eventually to work with the mud developers and to enter into development agreements. So it's very clear in terms of how the infrastructure is being designed and are they providing development aspects that are more in alignment with some of our conference of plan goals and some of our design goals. We've been very fortunate with some of the conversations that we've had with the mud developers that they're very open to that. And in such that we're also having conversations regarding with utilities that are B that they're having to construct, with those B utilities that the city is eventually inheriting. And if so, what that might look like. So it's really our goal is to help work with them and steer us to design requirements that are, or are having them build infrastructure that is consistent with our design requirements. Because at the end of the day, if we're ultimately going to be responsible for maintaining them, especially if they choose to annex into the city, we want to know what we're receiving. So did that answer your question, Mr. Prout? Okay. Okay. Commissioner Cole. Thank you, chair. So you hear a lot of, is this voluntary or is there teeth in this enforcement for these mud districts? Um, could that, so, I mean- They, so, um, we, we encourage them to enter into development agreement, but that doesn't necessarily mean they have to. They have to. So, right. It's, it's a negotiation, right? We kind of know what we're getting with these mud districts. We're getting water wells, septic, propane, that's what we're getting. And that's if, and you're right, they have the ability to be able to develop in that nature. Um, but we have been very fortunate with some of the mud developers, um, the Legends development is a great example where they entered into development agreement with the city and committed to building infrastructure in accordance with some of our design requirements. So because they do have an interest in eventually having that neighborhood annex into the city. So, um, we were able to work with them and put together a development agreement, um, so that it outlines how their utilities will be provided. Because in some cases, you know, they, they may be building their own package systems, but ultimately they see the benefit of being a part of the city's waters, especially the city's water system, because if their water source is otherwise groundwater or they're drilling wells, then they're, they also recognize that longer term, that water source may not be guaranteed. So hence why they're interested in, in how they can set up their system to be able to connect to the city's water system. Okay. That's the, that's the key thing because these are all these mud districts are drilling into the plexi. That's where they're all getting their water. I get my water from the plexi and all the well people that have been digging wells in this county for 60 years, I'll tell you, I may see the plexi drop in my lifetime. Never thought I would before. So a transition from their well system to the city water is what you're saying. Right. So with these developments, we work with them to understand how they're designing their utility system, because ultimately if their goal is to tie into our water system for a much more reliable source of water being provided for them for the longer term, then we want to be part of that conversation. And so, so far we've, we've benefited from MED developers coming and meeting with us and, and having those bigger picture conversations, right. They're going to make investments in infrastructure anyway. So what does that look like and is there an opportunity for, especially if they're wanting to tie into the city system, how, how does that occur, right? Putting a plan in place so we know how that occurs and then also so that their utility system syncs up with ours. So, but that, that, that will theoretically be on their dime, not ours. Correct. Right. I mean, presumably, yes. So it is, you know, they're having to make infrastructure investments, right? So it's, it's part of that conversation is, is how do we leverage that infrastructure investment that they're making? So and, and it's just, you know, and then it goes from there. Thank you. Anybody else, Ron, thank you for putting all this together. It's a lot of information. Thank you. It is a great presentation and I'm glad this is being done annually. I think it's super important. Yeah. I think that's something that we established, you know, when we updated the conference plans that we come back to the planning zoning commission as the sounding board. So there's something that, you know, you guys see or want more information on, we certainly can bring it forward. Excellent. Thank you so much. If I can add to that, sure. I'll add so. If it's quickly because it's 626. Absolutely. So I know there's food waiting for us also and Ron touched on this in his presentation, but once we get all of this uploaded into the Invisio software, then you can, you can check this at any time, right? You don't have to wait for annual updates from us and, and yes, kudos to Ron. He did a tremendous job on pulling all this information together. Working with the other departments, we thank them also because we know it, it took some time for them to be able to provide us all this information. So he's done a fabulous job on this. I absolutely agree. Thank you. Thank you very much. With that, I'll adjourn our work session at 627 and we will reconvene as soon as we can get to city hall and open the public meeting. Good evening and welcome to the city of Denton's planning and zoning commission meeting for Wednesday, June 14th, 2023. With a quorum present, I will call us to order at 650 PM. Thank you for your patience. Sorry, we are delayed in getting our meeting started. First item on our agenda is the pledge to the U.S. and Texas Flags. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Under the Texas flag, I pledge allegiance to the Texas one state, under God, one and indivisible. Thank you. And before we get started with our agenda, I just wanted to let everyone who's here and also watching that our two public hearing items for this evening, 5A and 5B, are both being postponed, so we will not be taking action on those items this evening. And with that, our first item we are taking action on is 2A, approval of our May 24th planning and zoning minutes. Commissioner Smith. Make a motion to approve. Commissioner Villarreal. Second. We've got a first and a second for approval. Any discussion? Let's vote on the board, please. That motion carries 7-0. That will move us to our consent agenda for this evening. Commissioner Villarreal. I move approval. Commissioner Anderson. Second. We've got a first and a second for approval of the consent agenda. Any discussion? Okay, let's vote on the board, please. That motion carries 7-0. That will take us to items for individual consideration for ASPP 230014. I'll invite Sean Jacobson up for presentation. Hi, Sean. Members of the commission, let's pull up presentation here. Okay. There we go. All right. This is a proposed preliminary plat for the Mayhill addition. This is an approximately 32-acre site off Mayhill Road, north of the intersection of Mayhill and Quail Creek. Currently, staff is recommending denial of this plat because it does not meet the approval criteria. However, staff has no objection to the request of 30-day extension to June 28, 2023, and I'm happy to answer any questions about this plat. Thank you, Sean. Any questions? I don't see any. Thank you so much. Commissioner Villarreal. I move approval of the extension request to a date certain of June 28, 2023. Commissioner Cole. Second. We have a second for approval of the extension request to June 28, 2023. Seeing no discussion, let's vote on the board please. The motion carries 7-0, moving us to 4-B, PP 230012. Sean has remained at the podium for a presentation here. Thank you, Chair. I'm Sean Jacobson, here to present a proposed preliminary plat for the Sage Creek Town Homes edition. This is off Lattimore and Audre, approximately 23-acre site, and again, this plat has not yet met our criteria for approval, so staff is recommending denial, but has no objection to the request of 30-day extension to June 28. Happy to answer any questions. Thank you, Sean. I do not see any questions, thank you. Chair can entertain a discussion or a motion. Commissioner Smith. Make a motion to approve the extension of date certain to June 28, 2023. Commissioner Cole. Second. We've got a first and a second for approval of the extension request to a date certain of June 28, 2023. Seeing no discussion, let's vote on the board please. Motion carries 7-0. That will take us to 4C, PP230013. Julie Wyatt is here to present that item. Good evening, Julie Wyatt, principal planner. This is a preliminary plat for a single family residential subdivision located in the east part of town, south of McKinney. They do have a few items that they need to correct in order to meet the criteria for approval. So while staff is recommending denial of the request, we have no objection to the requested 30-day extension and I'll be happy to answer any questions. Thanks, Julie. I do not see any questions for you. Thank you. Commissioner Villarreal. I move approval of the extension request to a date certain of June 28, 2023. Commissioner Cole. Second. Got a first and a second for approval of the extension request to a date certain of June 28, 2023. Seeing no speakers, let's vote on the board please. That motion carries 7-0. That will take us to 4D, PE230003. Angie is here for that item. Good evening, Chair and members of the commission. Angie Megler, senior planner. Just a moment here. This is PE230003. It's a plat extension request for Habitat Village. Just a little bit of background on this. This is a plan development for Habitat for Humanity. It is called Habitat Village. The original preliminary plat was approved back in July of 2021 per our DDC. Plats do expire after two years if part or all of the final plat is not filed by that time. This plat is set to expire in July of 2023, so the applicant did submit a plat extension request. We do have some criteria for approval. The applicant did submit this request prior to the expiration of the preliminary plat. Plans for the requested extension or for the delay in the final plat were included in the applicant's narrative. However, they have been making progress towards the civil engineering plans for phase one, which consists of approximately 16 residential lots. It is anticipated that the civil engineering plans are approved within the next month or so and following that would be the final plat for phase one of the development. In order to avoid possible lapse of the approval of that original preliminary plat, they are seeking an extension, which the Commission has the authority to grant for up to one year. With that, I'm happy to answer any questions you may have. Thank you, Angie. Any questions for Angie? Thank you very much. Commissioner Smith. Make a motion to approve. Commissioner Cole. Second. Okay. We've got a first and a second for approval of this plat extension. Any discussion? Okay. Seeing none, let's vote on the board, please. That motion carries 7-0. As I mentioned at the start of our meeting, our public hearing item 5ADCA230001 is being postponed and will be re-noticed. We will not be taking action on that item today, and 5BZ220022 as well will be re-noticed on a future date. We will not be taking action on that item this evening. So that will move us to our planning and zoning matrix, and I will let Tina have the floor. Thank you, Chair Ellis. Looks like I have the longer report this evening. No, actually, just real quick, a few items, projects you're aware of that we're working on. So the downtown area plan project, as Ron mentioned earlier this evening in his presentation, we do have the contract slated to go to council at the end of this month on June 27th. And so once we get that contract approved by city council, then we will take the next steps and start working with our consultant to our kickoff meeting and roll out into some extensive public engagement with that particular project. Southeast Denton, recent activities related to that project, or we've added a few more members to the steering committee, and so council took action at their previous meeting as it relates to that. We do have another round of listening sessions that we are hosting next week on June 21st from 6 to 8, as well as June 22nd from 6 to 8 p.m. at the Martin Luther King Junior Recreation Center here in Denton. And so with folks missed out on getting to meet with our consultant team back in April, then they have another opportunity to meet with them next week. And so we've done some additional extensive public engagement and outreach to obtain that event, we'll have folks come and participate. We also have, with the Juneteenth festivities that are happening this weekend, so we're going to have a presence. Our team will, I know Julie and Mia have been working hard preparing for this event, along with our consultant team, we will have a booth there at the Juneteenth event. So we'll have staff present on Friday evening and on Saturday. If folks have questions, want to talk with us so we can promote the project and hopefully gain some additional feedback from the community that way. I know the team is also meeting with representatives from LULAC on Saturday as well, because they obviously have an interest within the project area. The team will also be doing some intercept surveys next week, being out in the community as well, again, trying to receive feedback from folks as it relates to the future of Southeast Denton. And then we will have our first steering committee meeting also next Friday, and I know the team's going to be at the Sedna meeting on June 26th, so again, really pushing that public engagement, really trying to have folks come and talk with us, learn more about the project, and truly be involved in this plan that we're working on, because it is truly a community-driven plan from that perspective. Northeast, really no updates as it relates to that. We're working on more of the analysis, starting to develop strategies. The steering committee did meet here recently, and my apologies, I forgot to write the date down, but we have been working with them in that regard. And then lastly, I know the DCRC, some of you serve on the DCRC, and then the rest of you are interested in what they're working on in their calendar. They're actually going to take a short hiatus this summer, a couple of reasons why. One allows folks to be able to take vacations and get trips planned, or be able to address their trips that they may have planned. Also gives us a little more time to be able to prepare some materials as we bring back, as parking is going to be one of those items that we hit the ground running with. And then also, we have, hopefully we'll get an additional council appointee to the committee as well, that ideally will happen this summer. So want to be able to start with a full slate, if at all possible. We look to resume on August 14th. So for those of you that are on that committee, I know there was some discussion about possibly getting together in late July, but our topic that we were anticipating, they have a conflict with DME. And so we'll just start again in mid-August on that. So but nonetheless, so they remain busy, and I should mention we did provide an update on our public engagement plan as it relates to short-term rentals. And so we'll be working on that because the DCRC wanted to make sure that we get out into the community, receive feedback from the community, because they wanted to get that feedback first before being able to make any additional decisions as it relates on code amendments. So we have that going on as well. So that concludes my report. Other than we will note the comprehensive plan annual update item as, or having that noted that we provided an update this evening for the commission's benefit. And also, we are going to provide similar information to city council so that they're aware of all the work that has been accomplished by the city organization as a whole as it relates to our comprehensive plan implementation. That concludes my report. Thank you. Thank you, Tina. Anything for the matrix? Commissioner Villarreal. Just a quick question in regards to the Southeast Denton area plan preparation. I understand that attendance may have been lower than expected. Was that staff's expectations in terms of the amount of folks that ended up coming out to the listening sessions? Yes. So it does not surprise us that our numbers were lower compared to, I know it gets compared a lot with the Northeast Denton plan because of the numbers that we've had at the, some of the public engagement. But when we're working with a community that has experienced past harm by an organization who feels that they're not heard from the city as an organization, then it does not surprise me that folks are not wanting to be engaged. And so hence why I can't tell you how much my team has really been trying to work on maximizing relationships and, you know, they talk to one individual, you know, do you know of anybody else that would be interested in this project and they reach out to them and do you know anybody else that'll be reached out in this project. So hence why they've been working really hard and really having a presence and getting information out especially this next round of listening sessions. We had our invitations translated into Spanish because we know that we have residents that are Spanish speaking that are in this area of the community. And so we were concerned that maybe that's why that particular demographic did not participate in our listening sessions previously. We intend to have a translator on site as well to be able to help so that hopefully language is not a barrier of communication as it relates to this project. But it doesn't surprise me that we've had low numbers on these kind of projects. It's kind of hit or miss. Mostly northeast, very engaged community, right. And so they've got a strong network that they utilize in being able to communicate to folks that have an interest in that project area. So it's I would say don't compare the two areas and hold one against the other because they're completely different situations that we're dealing with. Right. And my next question and your part probably answered it fully was did we change anything between the first round of listening sessions in terms of reaching out to the community to the summer listening sessions. It sounds like we are doing a better job of reaching out to the Hispanic community in southeastern which it's about half the population there. Absolutely. So we're trying to leverage all forms of communication that we can to get folks to participate. Also trying to get a certain age of demographic as well as it relates to that project. And so yes, we we've been working with our consultant to see what could we do to retool as it relates to those public engagement sessions. Fantastic. Thank you. You're welcome. Commissioner Cole. Yeah. On the same frequency are the two smaller plans the same size as committee as far as people or. Right now? No. And so the again we just Julie how many total are we up to for southeast on the steering committee. Are we at eight now. We have nine on the steering committee. We could go up to a maximum of 15. So we wanted to keep it around the 10 to 15. We think that's probably the best. Seems the lower end probably would be more beneficial to get a quorum you know if you're if you're comparing right. So it's we again trying to maximize those relationships we just received additional names that we got added to the steering committee here at the last council meeting. And so as as we continue to work on these projects if more people get interested there may be some that will be willing to serve. I think there's a misnomer out there that we're meeting every single week or that they would have to meet every single week and that and that's not the case. I know that comment was made by an individual and so we want to try to make sure that that message was out there is that you're only meeting four times as it relates to the project. You know it could be that that number expands but really we've got a schedule put in place where they would meet potentially four times and we do a really good job of trying to use their time wisely and obtain their feedback when we need it on the project. So even with both groups right. So the Northeast Denton plan obviously it's a little bit larger steering committee. We just had many more people that are willing and interested in participating and you know met several of the categories that we were interested in having feedback on. So hopefully we'll have hopefully have a similar challenge with downtown where we have more people wanting to serve on the steering committee than then ideally we have positions for that. So Commissioner McDade. Thank you. Tina I am I need you to go back you said the steering the South East End steering committee was going to go into me when we have them scheduled for next Friday June 23rd. What time one thirty one thirty is when they're meeting at the Martin Luther King Center or where I have a question is that is that going to be like a closed session or technically it is an open meeting. All of the conversations and discussion would be limited to the steering committee. If we had time remaining then there could be an opportunity to receive any comments at that time. I know we had that happen with the Northeast steering committee here recently. So in their case we use the full allotted time and then some. So but it is an open meeting. People are welcome to attend but the discussion will be limited to the steering committee and where is the meeting. It will be at the Development Services Center at 401 North Elm. Okay. All right. Thank you. You bet. Okay. Great. Other things for the matrix. Yeah. And thank you to staff for I mean working so hard on both these area plans and it definitely shouldn't be compared and attended and none of that should be compared. That's just because they happen to be running at the same time. They're two vastly different areas with vastly different problems. So the issue is it's so great that we have both of these in place and momentum will get going and as you all stay on it and people will get involved and we'll have positive things come out of both of them I am certain. Tina one thing to add to the matrix if you could and you know this is just coming out of the work session discussion today but could we get some kind somebody here from Rhodes to talk about our text dot Rhodes. What is happening. You said a few words today that you know were interesting about maybe take back or what. I mean I would love a synopsis in a work session report by someone I think that would do all of us good to to yeah to get a yes. Absolutely. So just what's happening just so a discussion regarding all of our text out roadways or just particularly Almond Locus. Well I suppose Almond Locus would probably be a great discussion wouldn't it. I guess let's start there. Why don't we do that. That way we can get a lot of information and make it not be quite so broad. So we get some specific questions answered that commissioners brought up and I know that all of us are getting questions on from citizens. OK. Yes. We can add that. And to that point I mean if you are interested in other text out roadways that we have here in the city the mobility committee receives I believe it's a monthly report or quarterly report but if you go to like city of Denton public meetings it takes you to our public meeting page that has all of the various boards of commissions and committees that meet click on mobility committee and then you can look at their meeting dates. One of the things like I said they get a it's either a monthly or quarterly report from a consultant that we work with I.T.S. they provide a report as it relates to all of the text our roadways projects that are happening within our city and it includes timelines associated with the project the latest status as it relates to that and if members serves me correctly they even highlight in yellow what's changed since the previous meeting but it's a great summary it's a tool that I have a tendency to utilize to see where we are on on certain projects but just given our sheer number of text out roadways that we have within our community. But but as it relates to that matrix request we can definitely get a presentation regarding element locus appreciate it Commissioner Pruitt yeah I just wanted to second the request from chair Ellis I think that'll be very helpful. What I would like to hear is specifically element locusts with take back concerning how that integrates with the downtown plan as well. And then maybe just a brief update of how the scheduling is looking for the remaining phases of Bonnie Brae versus the thirty five why project there's just a lot of stuff going on over there there's a lot of things breaking ground for industrial stuff west of their just kind of how how that mess is going to play out over the next five years would be helpful. Okay so I heard Bonnie Brae project and I'm sorry what in relationship to thirty five. So the messaging I've heard from staff before was that one of the main goals with the Bonnie Brae project and getting it funded earlier with the twenty nineteen bond and previously was to get that project completed before text comes through and rips up thirty five with the interchange between E and W to be able to handle some of the overflow traffic. So just it doesn't have to be a long update I would say let's focus on on element locusts but if there's information that would be pertinent to our you know decisions in that area with what's happening there it may help answer some questions on the front end if that makes sense. Okay thank you okay any concluding items okay well with that I wish everybody a happy flag day enjoy the rest of your evening and I will adjourn us at seven thirteen p.m. Thank you.