good morning it's 9 a.m. and we have a quorum present so let's call the Monday
January 14th 2019 meeting of the public utility board to order we're going to
move the first item the closed meeting item to the end of the meeting and so
let's start with a regular meeting item 1 the consent agenda does any public
utility board member want to pull item a B C or D for any further discussion so
we're gonna pull item C any other items would like to be pulled for any further
clarification or discussion so pulling item C do we have a motion to approve
consent consent agenda items a B and D do we have a motion for approval
recommend approval second so we have a motion and a second any further
discussion on any of those items without hearing any all those in favor of
approving items a B and D say aye aye those against nay motion to approve
consent agenda items a B and D passes how are these purchases of the recycling
bins treated on the books are they assets that are depreciated or my
understanding right now is we actually move this to an operating expense since
these are fairly low cost items I think they're about 40 some odd dollars each
depending on the size and so we just kind of treat those as an operational
expense which comes in as a one-year expense okay that's correct all right
thank you I'll second we have a motion and second to approve item C of the
consent agenda any further discussion clarification no all those in favor of
approving item C of the consent agenda say aye aye those against nay the item C
passes number two items for individual consideration the first item is a the
consider approval of the Public Utility Board meetings from December 10th 2018
those minutes have been distributed prior to this meeting does any member
have any amendments clarifications that they'd like to make to those minutes
hearing none do we have a motion for approval of the Public Utility Board
meeting minutes from December 10th 2018 so moved second second all those in
favor of approval say aye aye those against nay the Public Utility Board
meeting minutes from December 10th 2018 are approved item B under items for
individual individual consideration consider recommending adoption of an
ordinance of the city of Denton a Texas home rule municipal corporation
authorizing the city manager to execute a contract with Thale Construction
Company incorporated for the construction of the north-south phase 2
36 inch 42 inch water transmission line project for the city of Denton providing
for the expenditures of fund therefore and providing an effective date in the
not to exceed amount of seven million seven hundred ninety eight thousand
eight hundred seven dollars good morning board my name is Lee Perry I'm program
manager for capital project delivery I'm here today talking about the north
south water main phase 2 36 inches 42 42 inch water main project so we've got
about 10,000 feet of water me we're going to install between Rose Lawn and I-35
this is the second phase of this project it's going to follow along Bonnie Bray
from Rose Lawn it's on the city's master plan this is one of the top five
projects there oh sorry
so this is on the city's water master plan it's one of the top five projects
water projects that we need to that we need to get done the construction time
frame is about a year
so our bid results we got six bids in thali construction was a little better
at just under 7.8 million our engineers estimate was 8.4 million and the high
bid was at 9.8 million so our estimate was was sitting right in the middle of
the the six bid so we feel pretty good about our our bidder that we got our
consultant recommended approval they've this contractor hasn't worked for the
city of Denton in the past but our our consultant has worked with them on other
projects and so they recommended them for approval and so we are here
recommending that y'all recommend approval for the construction contract
without any construction set just under 7.8 million if you have any questions
does this project have anything to do will it have anything to do with the 377
extension is it no there will be a third phase which is the final phase of this
project which goes from I-35 up to McKenna Park along Bonnie Bray as well
and that will complete the loop or I'll say the loop but that will complete the
link between Ray Roberts and then Rose Lawn the transmission main at Rose Lawn
are they gonna have to dig up Bonnie Bray yes so related question is it
connected to the expansion of Bonnie Bray this will go ahead of the roadway
project okay yes this will be constructed this year and then the
roadway project will begin towards the beginning of next of 2020 are they
dependent on each other schedule-wise yes yeah we need to get the water line in
first this is such a big project we want to get this out of the way before we
start the roadway does this replace existing transmission lines or are they
is this all additional capacity this is new this is right now there's kind of a
bottleneck between Rose Lawn and McKenna Park we got a 42 inch down to a 16 inch
so this is to increase that okay capacity okay yeah any further questions
or discussion
yeah the feedback that I received was that they did a pretty good job at
completing their projects on time and so we don't have any reason to think
otherwise I know I've I've worked with SJ Lewis construction personally in
another city but the other contractors I didn't recognize them Tim might might
have some this is just a loose yeah just okay okay I actually have one more
question okay maybe just general assumption but we see a lot of projects
and and I guess my assumption all along although it doesn't come up much I don't
think is that the city requires that all of these companies like this are bonded
yeah great no further discussion do we have a motion for approval of me second
and a second any further discussion or comments all those in favor of approving
item B for individual consideration say aye aye those against nay motion approved
is approved item C is the ACM update sure yes mr. vice chair members of the
board a few things to report in your in your packet you'll see a memo from
Kenny banks to me about a water system fee for 2018 typically we would bring
those things to the PUB to get approved and then paid unfortunately with the
fact that the PUB did not meet at the end of December the invoice was sent by
Lee was TCEQ and they needed a 30-day turnaround on that annual payment so we
went ahead and and process that through our finance department but wanted to
provide just a little bit of an overview for you all to let you know that that
payment went ahead so that we would not be behind on that payment the other
thing that you have other items you have in your packet are presentation
material that was presented by PS Aurora late last year the fourth quarter
financial report if you have any questions I believe David Gaines is here
to answer any specifics that you have and then the future agenda list was a
few items up for your meeting next next time at the end of January and then if
you have any questions be happy to answer
I do have a question for you I went through most of the fourth quarter
financial report and then I noticed on the matrix that my request for the CIP
and bomb projects some information on those it looked like it was that with is
that that information or are we going to discuss that at the 24 no sir my
intentions if we can get everything put together is to have is to have a verbal
report to the PUB on on CIP so just present that information to the board
hopefully it meets the needs of the board and then if so then we'll continue
that process on a quarterly basis okay okay thank you so item three for
concluding items under section five five one zero four two of the Texas Open
Meetings Act would respond to inquiries from the public identity board or the
public with specific factual information of recitation of policy or accept a
proposal to place the matter on the agenda for an upcoming meeting I'm not
going to read the rest of that but does anybody like would like anything brought
up on the agenda or anything to add to the new business matrix nobody was
requesting any additional information or items for future so I guess we need a
motion to adjourn this meeting so we can proceed I think we need a motion to
adjourn is that correct but do we need a motion to close it okay all right so at
this moment then we're going to close the public the public portion of the
public utility board meeting and go into our closed session if everybody will
turn off their microphones please