Jan 14, 2019 Public Utilities Board on 2019-01-14 9:00 AM

good morning it's 9 a.m. and we have a quorum present so let's call the Monday January 14th 2019 meeting of the public utility board to order we're going to move the first item the closed meeting item to the end of the meeting and so let's start with a regular meeting item 1 the consent agenda does any public utility board member want to pull item a B C or D for any further discussion so we're gonna pull item C any other items would like to be pulled for any further clarification or discussion so pulling item C do we have a motion to approve consent consent agenda items a B and D do we have a motion for approval recommend approval second so we have a motion and a second any further discussion on any of those items without hearing any all those in favor of approving items a B and D say aye aye those against nay motion to approve consent agenda items a B and D passes how are these purchases of the recycling bins treated on the books are they assets that are depreciated or my understanding right now is we actually move this to an operating expense since these are fairly low cost items I think they're about 40 some odd dollars each depending on the size and so we just kind of treat those as an operational expense which comes in as a one-year expense okay that's correct all right thank you I'll second we have a motion and second to approve item C of the consent agenda any further discussion clarification no all those in favor of approving item C of the consent agenda say aye aye those against nay the item C passes number two items for individual consideration the first item is a the consider approval of the Public Utility Board meetings from December 10th 2018 those minutes have been distributed prior to this meeting does any member have any amendments clarifications that they'd like to make to those minutes hearing none do we have a motion for approval of the Public Utility Board meeting minutes from December 10th 2018 so moved second second all those in favor of approval say aye aye those against nay the Public Utility Board meeting minutes from December 10th 2018 are approved item B under items for individual individual consideration consider recommending adoption of an ordinance of the city of Denton a Texas home rule municipal corporation authorizing the city manager to execute a contract with Thale Construction Company incorporated for the construction of the north-south phase 2 36 inch 42 inch water transmission line project for the city of Denton providing for the expenditures of fund therefore and providing an effective date in the not to exceed amount of seven million seven hundred ninety eight thousand eight hundred seven dollars good morning board my name is Lee Perry I'm program manager for capital project delivery I'm here today talking about the north south water main phase 2 36 inches 42 42 inch water main project so we've got about 10,000 feet of water me we're going to install between Rose Lawn and I-35 this is the second phase of this project it's going to follow along Bonnie Bray from Rose Lawn it's on the city's master plan this is one of the top five projects there oh sorry so this is on the city's water master plan it's one of the top five projects water projects that we need to that we need to get done the construction time frame is about a year so our bid results we got six bids in thali construction was a little better at just under 7.8 million our engineers estimate was 8.4 million and the high bid was at 9.8 million so our estimate was was sitting right in the middle of the the six bid so we feel pretty good about our our bidder that we got our consultant recommended approval they've this contractor hasn't worked for the city of Denton in the past but our our consultant has worked with them on other projects and so they recommended them for approval and so we are here recommending that y'all recommend approval for the construction contract without any construction set just under 7.8 million if you have any questions does this project have anything to do will it have anything to do with the 377 extension is it no there will be a third phase which is the final phase of this project which goes from I-35 up to McKenna Park along Bonnie Bray as well and that will complete the loop or I'll say the loop but that will complete the link between Ray Roberts and then Rose Lawn the transmission main at Rose Lawn are they gonna have to dig up Bonnie Bray yes so related question is it connected to the expansion of Bonnie Bray this will go ahead of the roadway project okay yes this will be constructed this year and then the roadway project will begin towards the beginning of next of 2020 are they dependent on each other schedule-wise yes yeah we need to get the water line in first this is such a big project we want to get this out of the way before we start the roadway does this replace existing transmission lines or are they is this all additional capacity this is new this is right now there's kind of a bottleneck between Rose Lawn and McKenna Park we got a 42 inch down to a 16 inch so this is to increase that okay capacity okay yeah any further questions or discussion yeah the feedback that I received was that they did a pretty good job at completing their projects on time and so we don't have any reason to think otherwise I know I've I've worked with SJ Lewis construction personally in another city but the other contractors I didn't recognize them Tim might might have some this is just a loose yeah just okay okay I actually have one more question okay maybe just general assumption but we see a lot of projects and and I guess my assumption all along although it doesn't come up much I don't think is that the city requires that all of these companies like this are bonded yeah great no further discussion do we have a motion for approval of me second and a second any further discussion or comments all those in favor of approving item B for individual consideration say aye aye those against nay motion approved is approved item C is the ACM update sure yes mr. vice chair members of the board a few things to report in your in your packet you'll see a memo from Kenny banks to me about a water system fee for 2018 typically we would bring those things to the PUB to get approved and then paid unfortunately with the fact that the PUB did not meet at the end of December the invoice was sent by Lee was TCEQ and they needed a 30-day turnaround on that annual payment so we went ahead and and process that through our finance department but wanted to provide just a little bit of an overview for you all to let you know that that payment went ahead so that we would not be behind on that payment the other thing that you have other items you have in your packet are presentation material that was presented by PS Aurora late last year the fourth quarter financial report if you have any questions I believe David Gaines is here to answer any specifics that you have and then the future agenda list was a few items up for your meeting next next time at the end of January and then if you have any questions be happy to answer I do have a question for you I went through most of the fourth quarter financial report and then I noticed on the matrix that my request for the CIP and bomb projects some information on those it looked like it was that with is that that information or are we going to discuss that at the 24 no sir my intentions if we can get everything put together is to have is to have a verbal report to the PUB on on CIP so just present that information to the board hopefully it meets the needs of the board and then if so then we'll continue that process on a quarterly basis okay okay thank you so item three for concluding items under section five five one zero four two of the Texas Open Meetings Act would respond to inquiries from the public identity board or the public with specific factual information of recitation of policy or accept a proposal to place the matter on the agenda for an upcoming meeting I'm not going to read the rest of that but does anybody like would like anything brought up on the agenda or anything to add to the new business matrix nobody was requesting any additional information or items for future so I guess we need a motion to adjourn this meeting so we can proceed I think we need a motion to adjourn is that correct but do we need a motion to close it okay all right so at this moment then we're going to close the public the public portion of the public utility board meeting and go into our closed session if everybody will turn off their microphones please