WEBVTT 00:00:00.000 --> 00:00:08.120 >> Okay, it is 9 o'clock and we do have a quorum so call to order the public utilities 00:00:08.120 --> 00:00:13.280 board for the City of Denton for Monday, April 24th, 2023. 00:00:13.280 --> 00:00:17.080 The first item on the agenda is presentations from members of the public. 00:00:17.080 --> 00:00:21.640 Does anyone from the public wish to speak? 00:00:21.640 --> 00:00:22.640 I see none. 00:00:22.640 --> 00:00:25.160 So we'll move on to the consent agenda. 00:00:25.160 --> 00:00:28.440 Does any board member wish to pull an item from A through D? 00:00:28.440 --> 00:00:30.520 >> Yes, ma'am, item B. 00:00:30.520 --> 00:00:32.640 >> Okay, item B? 00:00:32.640 --> 00:00:33.640 Any others? 00:00:33.640 --> 00:00:34.640 >> D please. 00:00:34.640 --> 00:00:35.640 >> D? 00:00:35.640 --> 00:00:40.160 B as in boy, D as in David, correct? 00:00:40.160 --> 00:00:41.160 >> Yes, ma'am. 00:00:41.160 --> 00:00:42.160 >> Okay. 00:00:42.160 --> 00:00:43.160 All right, any others? 00:00:43.160 --> 00:00:47.000 Okay, do we have a motion to approve item A and C? 00:00:47.000 --> 00:00:48.000 >> So moved. 00:00:48.000 --> 00:00:49.000 >> Second. 00:00:49.000 --> 00:00:51.400 >> All in favor say aye. 00:00:51.400 --> 00:00:52.400 >> Aye. 00:00:52.400 --> 00:00:53.560 >> Carries. 00:00:53.560 --> 00:01:04.840 Item B. 00:01:04.840 --> 00:01:05.840 >> Good morning. 00:01:05.840 --> 00:01:06.840 Steven Gay, Director of Water Utilities. 00:01:06.840 --> 00:01:07.840 What's your question, sir? 00:01:07.840 --> 00:01:10.840 >> I was curious. 00:01:10.840 --> 00:01:13.840 I'm glad you're doing this upgrade, it looks great. 00:01:13.840 --> 00:01:17.480 I'm concerned that the company is out of Florida. 00:01:17.480 --> 00:01:23.440 I wondered if they're going to be able to support the training and software and, you 00:01:23.440 --> 00:01:26.000 know, the ongoing upgrade of the system. 00:01:26.000 --> 00:01:28.040 So that was really my only question. 00:01:28.040 --> 00:01:29.040 >> Yes. 00:01:29.040 --> 00:01:30.040 The short answer is yes. 00:01:30.040 --> 00:01:36.640 We actually deployed this same system in Colorado and did it without a hitch when I worked there 00:01:36.640 --> 00:01:37.640 about four years ago. 00:01:37.640 --> 00:01:40.040 >> So do they have local service representation? 00:01:40.040 --> 00:01:41.040 >> Yes, sir. 00:01:41.040 --> 00:01:42.040 >> Oh, that is excellent. 00:01:42.040 --> 00:01:43.040 Thank you so much. 00:01:43.040 --> 00:01:44.040 >> You're very welcome. 00:01:44.040 --> 00:01:45.040 >> That was my question. 00:01:45.040 --> 00:01:46.040 >> Thank you. 00:01:46.040 --> 00:01:47.040 >> All right. 00:01:47.040 --> 00:01:48.040 Thank you. 00:01:48.040 --> 00:01:49.040 All right. 00:01:49.040 --> 00:01:50.040 Do we have a motion to approve item B? 00:01:50.040 --> 00:01:51.040 >> So moved. 00:01:51.040 --> 00:01:53.720 >> Next moving. 00:01:53.720 --> 00:01:54.720 Devon Taylor seconded. 00:01:54.720 --> 00:01:55.720 All in favor, say aye. 00:01:55.720 --> 00:01:56.720 >> Aye. 00:01:56.720 --> 00:01:57.720 >> Aye. 00:01:57.720 --> 00:01:58.720 Carries. 00:01:58.720 --> 00:01:59.720 Item D. 00:01:59.720 --> 00:02:06.720 >> Good morning. 00:02:06.720 --> 00:02:10.400 >> Yes. 00:02:10.400 --> 00:02:18.200 So in the description, this is like a wash system, a design for a wash system? 00:02:18.200 --> 00:02:19.200 >> Design and installation, correct. 00:02:19.200 --> 00:02:20.200 >> Oh, and installation. 00:02:20.200 --> 00:02:23.960 >> Well, it's the design so that we can take it and then do the install. 00:02:23.960 --> 00:02:24.960 So yes. 00:02:24.960 --> 00:02:25.960 >> Okay. 00:02:25.960 --> 00:02:31.040 And I just -- I was -- I noticed in the past few months it seems like there are quite a 00:02:31.040 --> 00:02:35.720 few refuse trucks that are coming pretty dirty on the streets. 00:02:35.720 --> 00:02:36.720 And so -- 00:02:36.720 --> 00:02:39.560 >> This has nothing to do with the cleanliness of our trucks. 00:02:39.560 --> 00:02:43.720 What this is is it's actually on the outbound side of our landfill. 00:02:43.720 --> 00:02:45.600 What it does is it basically is an undercarriage wash. 00:02:45.600 --> 00:02:50.000 So it throws water underneath to get all the dirt and the mud off so it's not tracked on 00:02:50.000 --> 00:02:51.440 to our general city streets. 00:02:51.440 --> 00:02:52.740 So it's a maintenance. 00:02:52.740 --> 00:02:58.840 We do have a truck wash and in the past couple of weeks we've put our general refuse trucks 00:02:58.840 --> 00:03:07.320 on a more intensive cleanliness schedule so that, you know, the mud and just the general 00:03:07.320 --> 00:03:09.160 appearance of our city fleet is better. 00:03:09.160 --> 00:03:10.160 >> Okay. 00:03:10.160 --> 00:03:11.160 Thank you. 00:03:11.160 --> 00:03:12.160 Yeah. 00:03:12.160 --> 00:03:13.160 And this -- I just want to say this is obviously an important thing. 00:03:13.160 --> 00:03:14.160 There's mud. 00:03:14.160 --> 00:03:15.160 >> Correct. 00:03:15.160 --> 00:03:17.540 >> But there's potential contaminants of various kinds coming out of landfills. 00:03:17.540 --> 00:03:21.160 So we definitely want to keep as much of that in the landfill as we can. 00:03:21.160 --> 00:03:25.880 >> Well, we also have general storm water control requirements which require us to minimize 00:03:25.880 --> 00:03:28.680 the amount of dirt that's tracked on to general city streets. 00:03:28.680 --> 00:03:32.780 So this is -- and we spend a lot of time and money with water trucks and other things washing 00:03:32.780 --> 00:03:36.440 our ring road off, what we call the perimeter road that goes around. 00:03:36.440 --> 00:03:40.640 So what this is to do is to really help us minimize the amount of effort and water that 00:03:40.640 --> 00:03:45.260 we're putting on the roads just for washing purposes, keep them a little bit drier, but 00:03:45.260 --> 00:03:51.680 keep the whole site a lot cleaner and really consolidating where that mud comes off the 00:03:51.680 --> 00:03:52.680 trucks. 00:03:52.680 --> 00:03:53.680 >> Yeah. 00:03:53.680 --> 00:03:54.680 So it sounds great to me. 00:03:54.680 --> 00:03:55.680 Thank you. 00:03:55.680 --> 00:03:56.680 >> Okay. 00:03:56.680 --> 00:03:57.680 Thank you. 00:03:57.680 --> 00:03:58.680 >> Thank you. 00:03:58.680 --> 00:03:59.680 Do we have a motion to approve? 00:03:59.680 --> 00:04:00.680 Oh, I'm sorry. 00:04:00.680 --> 00:04:01.680 Go ahead. 00:04:01.680 --> 00:04:04.200 >> Are we replacing -- I think I remember something similar to this a few years ago. 00:04:04.200 --> 00:04:05.200 >> Yeah. 00:04:05.200 --> 00:04:06.200 A few years ago. 00:04:06.200 --> 00:04:09.760 It was long in the tooth and really was sitting in the middle of where our current cell is 00:04:09.760 --> 00:04:10.760 right now. 00:04:10.760 --> 00:04:15.520 But we had to take it out, like we had to take the old public disposal area out so that 00:04:15.520 --> 00:04:18.840 we could have the existing site for disposal capacity. 00:04:18.840 --> 00:04:23.160 So now that we finished the ring road, the perimeter road, we can put it on the outbound 00:04:23.160 --> 00:04:27.960 side and this should be the last time we have to move it, say, for upgrades and redesign 00:04:27.960 --> 00:04:28.960 and things of that nature. 00:04:28.960 --> 00:04:29.960 >> Okay. 00:04:29.960 --> 00:04:30.960 >> Okay. 00:04:30.960 --> 00:04:31.960 >> Thank you. 00:04:31.960 --> 00:04:32.960 >> Thank you. 00:04:32.960 --> 00:04:33.960 >> Move approval. 00:04:33.960 --> 00:04:34.960 >> Second. 00:04:34.960 --> 00:04:35.960 >> Okay. 00:04:35.960 --> 00:04:36.960 Barbara moved approval. 00:04:36.960 --> 00:04:37.960 Devin seconded. 00:04:37.960 --> 00:04:38.960 All in favor say aye. 00:04:38.960 --> 00:04:39.960 >> Aye. 00:04:39.960 --> 00:04:40.960 >> Yes. 00:04:40.960 --> 00:04:43.960 And Billy is going to recuse himself from this one. 00:04:43.960 --> 00:04:44.960 PUB23079. 00:04:44.960 --> 00:04:45.960 >> Okay. 00:04:45.960 --> 00:05:10.960 >> Okay. 00:05:10.960 --> 00:05:17.200 >> Hi, good morning. 00:05:17.200 --> 00:05:18.240 My name is Taylor Holt. 00:05:18.240 --> 00:05:21.160 I'm a project manager with the capital projects department. 00:05:21.160 --> 00:05:26.320 I have a brief presentation for you this morning for the consideration to award a construction 00:05:26.320 --> 00:05:34.280 contract for the 2019 street bond neighborhood four project. 00:05:34.280 --> 00:05:37.840 So neighborhood four, the total scope has 24 street segments. 00:05:37.840 --> 00:05:43.860 We're looking at a holistic approach to neighborhood construction including multiple improvements, 00:05:43.860 --> 00:05:53.560 including street reconstruction, water utilities, sewer, as well as a limited sidewalk scope. 00:05:53.560 --> 00:05:57.720 So for the project overview, we're looking at full depth street reconstruction including 00:05:57.720 --> 00:06:02.040 curb and gutter, limited sidewalks, water and sewer improvements, and on the far right 00:06:02.040 --> 00:06:06.860 there of your screen, you can see the clouded area that denotes the ADA ramp and sidewalk 00:06:06.860 --> 00:06:10.600 improvements to the existing sidewalk infrastructure. 00:06:10.600 --> 00:06:15.360 For the street segments that we're including, it's Brightwood, Broken Arrow, Broken Bow, 00:06:15.360 --> 00:06:22.160 Chaparral, Churchill, Dunes, Dunes Place, Jamestown, Maid Marion, Mill Pond, Old Orchard, 00:06:22.160 --> 00:06:25.800 Pickwick, and Wellington. 00:06:25.800 --> 00:06:28.960 This was advertised as a competitive seal proposal. 00:06:28.960 --> 00:06:36.920 For the solicitation, we had three contractors submit, and after review of the proposals, 00:06:36.920 --> 00:06:41.400 Sunmount Paving came up on top with the highest score. 00:06:41.400 --> 00:06:46.800 The schedule for the project, we had 100% design documents completed in Q1 2023. 00:06:46.800 --> 00:06:50.780 We had project bidding shortly after that of Q1 2023. 00:06:50.780 --> 00:06:57.760 We anticipate construction initiation in quarter three 2023 with 360 days for final completion, 00:06:57.760 --> 00:07:03.800 and then a final completion date of Q4 2024 with that being weather dependent. 00:07:03.800 --> 00:07:08.080 With this, staff recommends approval of a contract between the City of Denton and Sunmount 00:07:08.080 --> 00:07:13.720 Paving Company and the not to exceed amount of just over $7.5 million, and that includes 00:07:13.720 --> 00:07:16.720 the 5% contingency. 00:07:16.720 --> 00:07:18.840 With that, I'll stand for any questions. 00:07:18.840 --> 00:07:19.840 Mr. Beck, go first. 00:07:19.840 --> 00:07:20.840 Thank you, Chair. 00:07:20.840 --> 00:07:28.280 I guess this is the first time since I've been here, I hadn't seen Jay go get this bid. 00:07:28.280 --> 00:07:33.760 They've usually been in there, so just curious, is there a reason why their pricing was a 00:07:33.760 --> 00:07:37.320 little bit higher this time, or they weren't able to compete? 00:07:37.320 --> 00:07:44.200 So if we go back to here, the breakdown. 00:07:44.200 --> 00:07:47.920 So this identifies the different scoring that we do for the proposals. 00:07:47.920 --> 00:07:52.400 We set up a committee of several different people, and they each individually score, 00:07:52.400 --> 00:07:58.640 and then we come back together and then identify the winner based off of the total score. 00:07:58.640 --> 00:07:59.640 And that's fine. 00:07:59.640 --> 00:08:03.600 I think it's great that somebody else come in and compete with Jay go for a change. 00:08:03.600 --> 00:08:08.800 My question here is, though, and this may sound like a criticism, it's not, because 00:08:08.800 --> 00:08:12.840 I know you guys are going to take care of business, but I was wondering why, and this 00:08:12.840 --> 00:08:18.600 is an area I live in, so Nottingham wasn't on here at all, and it's as much a need of 00:08:18.600 --> 00:08:19.920 repairs as these other streets are. 00:08:19.920 --> 00:08:32.000 So is there a plan down the road to do the same kind of repairs here on Nottingham? 00:08:32.000 --> 00:08:33.000 Good morning, board members. 00:08:33.000 --> 00:08:35.500 Seth Garcia, program manager with Capital Projects. 00:08:35.500 --> 00:08:39.660 So the scope of this project is tied directly to that 2019 bond program. 00:08:39.660 --> 00:08:45.000 So these were segments based off of the 2015 OCI score. 00:08:45.000 --> 00:08:49.080 I believe we all are aware that Nottingham is in disrepair. 00:08:49.080 --> 00:08:54.500 We are looking at a future bond package in 2026 that could address several of those needed 00:08:54.500 --> 00:09:01.760 streets underneath a 40 OCI band, but as far as the 2015 OCI scores that set the scope 00:09:01.760 --> 00:09:06.160 for this, that was not one of the street segments that was that bad at that time. 00:09:06.160 --> 00:09:10.760 And of course, we're working with our street department, our city engineer Miss Becky oversees 00:09:10.760 --> 00:09:14.800 both our capital improvement group and our streets traffic operations. 00:09:14.800 --> 00:09:19.200 So we're in close step with them putting together a future package. 00:09:19.200 --> 00:09:23.600 That's a main artery through there all the way from East University to Windsor and beyond. 00:09:23.600 --> 00:09:24.600 Okay. 00:09:24.600 --> 00:09:25.600 And we get a lot of comments about it. 00:09:25.600 --> 00:09:30.040 I can tell you here, I get quite a few emails a year about Nottingham, so yes, sir. 00:09:30.040 --> 00:09:32.640 It's kind of weaving around with things. 00:09:32.640 --> 00:09:33.640 Thank you. 00:09:33.640 --> 00:09:34.640 Yes, sir. 00:09:34.640 --> 00:09:36.320 Okay, Mr. Rybak. 00:09:36.320 --> 00:09:42.040 I just had a quick question, Sunmount Paving, I'm not familiar with their name. 00:09:42.040 --> 00:09:44.440 Have they done work for the city before? 00:09:44.440 --> 00:09:45.440 Yes. 00:09:45.440 --> 00:09:46.440 Yes, they have. 00:09:46.440 --> 00:09:47.440 Okay. 00:09:47.440 --> 00:09:53.120 So there's your score on quality reputation and ability to complete is based on our current 00:09:53.120 --> 00:09:55.280 knowledge here at the city. 00:09:55.280 --> 00:09:56.280 Correct. 00:09:56.280 --> 00:09:57.280 Thank you. 00:09:57.280 --> 00:09:58.280 Other questions? 00:09:58.280 --> 00:09:59.280 All right. 00:09:59.280 --> 00:10:06.160 Do we have a motion to approve item B? 00:10:06.160 --> 00:10:07.160 Okay. 00:10:07.160 --> 00:10:08.160 Mr. Rybak's going to move. 00:10:08.160 --> 00:10:09.160 Mr. Beck's going to second. 00:10:09.160 --> 00:10:10.880 All in favor say aye. 00:10:10.880 --> 00:10:11.880 Aye. 00:10:11.880 --> 00:10:12.880 Aye. 00:10:12.880 --> 00:10:17.720 And then Billy is not here. 00:10:17.720 --> 00:10:21.040 Someone step out and let him know we're done. 00:10:21.040 --> 00:10:24.000 Thank you. 00:10:24.000 --> 00:10:29.000 Okay, the next item is management reports. 00:10:29.000 --> 00:10:34.720 Madam Chair, members of the board, you know, no changes to the future agenda items. 00:10:34.720 --> 00:10:39.240 I think we're trying to make you aware of a meeting that we have a lot of budget stuff 00:10:39.240 --> 00:10:40.240 coming on. 00:10:40.240 --> 00:10:41.240 Please kind of look at your calendars. 00:10:41.240 --> 00:10:44.520 If you're not going to be around, please let us know. 00:10:44.520 --> 00:10:49.440 And then as far as new business, actually, we only have one item on here and that's the 00:10:49.440 --> 00:10:53.280 debt load request that Devin had asked for. 00:10:53.280 --> 00:10:57.720 You know, we're still working on that and we're not planning to bring that back on May 00:10:57.720 --> 00:10:59.520 8th. 00:10:59.520 --> 00:11:02.080 There was another item that we didn't add here that I'll just kind of mention to you 00:11:02.080 --> 00:11:06.680 because Brian's going to forward that to you probably later today or tomorrow. 00:11:06.680 --> 00:11:13.920 And that's just some tweaks to that chapter 25, chapter 24 related to solid waste. 00:11:13.920 --> 00:11:15.520 And so he'll get that out to you. 00:11:15.520 --> 00:11:17.840 Certainly if you have questions, please let us know. 00:11:17.840 --> 00:11:20.000 If we need to put that back on the agenda, we can. 00:11:20.000 --> 00:11:23.280 And maybe after we've taken this to the City Council. 00:11:23.280 --> 00:11:24.760 But again, you've already seen it. 00:11:24.760 --> 00:11:29.400 There's some minor kind of grammatical errors or error corrections to that. 00:11:29.400 --> 00:11:30.840 But that's really all we have. 00:11:30.840 --> 00:11:35.000 Certainly happy to answer any questions or if there's any new items that you'd like to 00:11:35.000 --> 00:11:36.000 add to our matrix. 00:11:36.000 --> 00:11:37.480 So I'm happy to discuss that. 00:11:37.480 --> 00:11:38.480 Thank you. 00:11:38.480 --> 00:11:39.480 Any new items? 00:11:39.480 --> 00:11:40.480 Okay. 00:11:40.480 --> 00:11:43.960 Then we're on to concluding items. 00:11:43.960 --> 00:11:47.920 Does any board member wish to say anything to the public or add something to a future 00:11:47.920 --> 00:11:48.920 agenda? 00:11:48.920 --> 00:11:49.920 Yes, Devin. 00:11:49.920 --> 00:11:55.040 I just wanted to remind everybody that early voting starts today. 00:11:55.040 --> 00:11:58.480 So vote in your municipal and school board elections. 00:11:58.480 --> 00:11:59.480 Yes. 00:11:59.480 --> 00:12:02.800 And you can walk right next door. 00:12:02.800 --> 00:12:04.320 Right next door. 00:12:04.320 --> 00:12:05.320 Okay. 00:12:05.320 --> 00:12:14.600 Then we, I guess it's closed meeting and the Public Utilities Board will now at 912 a.m. 00:12:14.600 --> 00:12:19.720 convene into a closed meeting to deliberate the closed meeting items set forth on the 00:12:19.720 --> 00:12:24.640 agenda, which includes the following consultation with attorneys under Texas Government Code 00:12:24.640 --> 00:12:27.560 Section 551.071. 00:12:49.720 --> 00:12:59.280 Okay, we're adjourned. 00:12:59.280 --> 00:13:01.640 Oh, I'm sorry, Lee. 00:13:01.640 --> 00:13:05.720 I want you to know that I will not be present for our meeting on July the 10th. 00:13:05.720 --> 00:13:06.720 Okay. 00:13:06.720 --> 00:13:07.720 Out of country. 00:13:07.720 --> 00:13:08.720 Okay. 00:13:08.720 --> 00:13:09.720 And I will not be here May 8th. 00:13:09.720 --> 00:13:12.720 I've already told Billy. 00:13:12.720 --> 00:13:13.720 All right. 00:13:13.720 --> 00:13:23.720 [BLANK_AUDIO]