1 00:00:00,000 --> 00:00:08,120 >> Okay, it is 9 o'clock and we do have a quorum so call to order the public utilities 2 00:00:08,120 --> 00:00:13,280 board for the City of Denton for Monday, April 24th, 2023. 3 00:00:13,280 --> 00:00:17,080 The first item on the agenda is presentations from members of the public. 4 00:00:17,080 --> 00:00:21,640 Does anyone from the public wish to speak? 5 00:00:21,640 --> 00:00:22,640 I see none. 6 00:00:22,640 --> 00:00:25,160 So we'll move on to the consent agenda. 7 00:00:25,160 --> 00:00:28,440 Does any board member wish to pull an item from A through D? 8 00:00:28,440 --> 00:00:30,520 >> Yes, ma'am, item B. 9 00:00:30,520 --> 00:00:32,640 >> Okay, item B? 10 00:00:32,640 --> 00:00:33,640 Any others? 11 00:00:33,640 --> 00:00:34,640 >> D please. 12 00:00:34,640 --> 00:00:35,640 >> D? 13 00:00:35,640 --> 00:00:40,160 B as in boy, D as in David, correct? 14 00:00:40,160 --> 00:00:41,160 >> Yes, ma'am. 15 00:00:41,160 --> 00:00:42,160 >> Okay. 16 00:00:42,160 --> 00:00:43,160 All right, any others? 17 00:00:43,160 --> 00:00:47,000 Okay, do we have a motion to approve item A and C? 18 00:00:47,000 --> 00:00:48,000 >> So moved. 19 00:00:48,000 --> 00:00:49,000 >> Second. 20 00:00:49,000 --> 00:00:51,400 >> All in favor say aye. 21 00:00:51,400 --> 00:00:52,400 >> Aye. 22 00:00:52,400 --> 00:00:53,560 >> Carries. 23 00:00:53,560 --> 00:01:04,840 Item B. 24 00:01:04,840 --> 00:01:05,840 >> Good morning. 25 00:01:05,840 --> 00:01:06,840 Steven Gay, Director of Water Utilities. 26 00:01:06,840 --> 00:01:07,840 What's your question, sir? 27 00:01:07,840 --> 00:01:10,840 >> I was curious. 28 00:01:10,840 --> 00:01:13,840 I'm glad you're doing this upgrade, it looks great. 29 00:01:13,840 --> 00:01:17,480 I'm concerned that the company is out of Florida. 30 00:01:17,480 --> 00:01:23,440 I wondered if they're going to be able to support the training and software and, you 31 00:01:23,440 --> 00:01:26,000 know, the ongoing upgrade of the system. 32 00:01:26,000 --> 00:01:28,040 So that was really my only question. 33 00:01:28,040 --> 00:01:29,040 >> Yes. 34 00:01:29,040 --> 00:01:30,040 The short answer is yes. 35 00:01:30,040 --> 00:01:36,640 We actually deployed this same system in Colorado and did it without a hitch when I worked there 36 00:01:36,640 --> 00:01:37,640 about four years ago. 37 00:01:37,640 --> 00:01:40,040 >> So do they have local service representation? 38 00:01:40,040 --> 00:01:41,040 >> Yes, sir. 39 00:01:41,040 --> 00:01:42,040 >> Oh, that is excellent. 40 00:01:42,040 --> 00:01:43,040 Thank you so much. 41 00:01:43,040 --> 00:01:44,040 >> You're very welcome. 42 00:01:44,040 --> 00:01:45,040 >> That was my question. 43 00:01:45,040 --> 00:01:46,040 >> Thank you. 44 00:01:46,040 --> 00:01:47,040 >> All right. 45 00:01:47,040 --> 00:01:48,040 Thank you. 46 00:01:48,040 --> 00:01:49,040 All right. 47 00:01:49,040 --> 00:01:50,040 Do we have a motion to approve item B? 48 00:01:50,040 --> 00:01:51,040 >> So moved. 49 00:01:51,040 --> 00:01:53,720 >> Next moving. 50 00:01:53,720 --> 00:01:54,720 Devon Taylor seconded. 51 00:01:54,720 --> 00:01:55,720 All in favor, say aye. 52 00:01:55,720 --> 00:01:56,720 >> Aye. 53 00:01:56,720 --> 00:01:57,720 >> Aye. 54 00:01:57,720 --> 00:01:58,720 Carries. 55 00:01:58,720 --> 00:01:59,720 Item D. 56 00:01:59,720 --> 00:02:06,720 >> Good morning. 57 00:02:06,720 --> 00:02:10,400 >> Yes. 58 00:02:10,400 --> 00:02:18,200 So in the description, this is like a wash system, a design for a wash system? 59 00:02:18,200 --> 00:02:19,200 >> Design and installation, correct. 60 00:02:19,200 --> 00:02:20,200 >> Oh, and installation. 61 00:02:20,200 --> 00:02:23,960 >> Well, it's the design so that we can take it and then do the install. 62 00:02:23,960 --> 00:02:24,960 So yes. 63 00:02:24,960 --> 00:02:25,960 >> Okay. 64 00:02:25,960 --> 00:02:31,040 And I just -- I was -- I noticed in the past few months it seems like there are quite a 65 00:02:31,040 --> 00:02:35,720 few refuse trucks that are coming pretty dirty on the streets. 66 00:02:35,720 --> 00:02:36,720 And so -- 67 00:02:36,720 --> 00:02:39,560 >> This has nothing to do with the cleanliness of our trucks. 68 00:02:39,560 --> 00:02:43,720 What this is is it's actually on the outbound side of our landfill. 69 00:02:43,720 --> 00:02:45,600 What it does is it basically is an undercarriage wash. 70 00:02:45,600 --> 00:02:50,000 So it throws water underneath to get all the dirt and the mud off so it's not tracked on 71 00:02:50,000 --> 00:02:51,440 to our general city streets. 72 00:02:51,440 --> 00:02:52,740 So it's a maintenance. 73 00:02:52,740 --> 00:02:58,840 We do have a truck wash and in the past couple of weeks we've put our general refuse trucks 74 00:02:58,840 --> 00:03:07,320 on a more intensive cleanliness schedule so that, you know, the mud and just the general 75 00:03:07,320 --> 00:03:09,160 appearance of our city fleet is better. 76 00:03:09,160 --> 00:03:10,160 >> Okay. 77 00:03:10,160 --> 00:03:11,160 Thank you. 78 00:03:11,160 --> 00:03:12,160 Yeah. 79 00:03:12,160 --> 00:03:13,160 And this -- I just want to say this is obviously an important thing. 80 00:03:13,160 --> 00:03:14,160 There's mud. 81 00:03:14,160 --> 00:03:15,160 >> Correct. 82 00:03:15,160 --> 00:03:17,540 >> But there's potential contaminants of various kinds coming out of landfills. 83 00:03:17,540 --> 00:03:21,160 So we definitely want to keep as much of that in the landfill as we can. 84 00:03:21,160 --> 00:03:25,880 >> Well, we also have general storm water control requirements which require us to minimize 85 00:03:25,880 --> 00:03:28,680 the amount of dirt that's tracked on to general city streets. 86 00:03:28,680 --> 00:03:32,780 So this is -- and we spend a lot of time and money with water trucks and other things washing 87 00:03:32,780 --> 00:03:36,440 our ring road off, what we call the perimeter road that goes around. 88 00:03:36,440 --> 00:03:40,640 So what this is to do is to really help us minimize the amount of effort and water that 89 00:03:40,640 --> 00:03:45,260 we're putting on the roads just for washing purposes, keep them a little bit drier, but 90 00:03:45,260 --> 00:03:51,680 keep the whole site a lot cleaner and really consolidating where that mud comes off the 91 00:03:51,680 --> 00:03:52,680 trucks. 92 00:03:52,680 --> 00:03:53,680 >> Yeah. 93 00:03:53,680 --> 00:03:54,680 So it sounds great to me. 94 00:03:54,680 --> 00:03:55,680 Thank you. 95 00:03:55,680 --> 00:03:56,680 >> Okay. 96 00:03:56,680 --> 00:03:57,680 Thank you. 97 00:03:57,680 --> 00:03:58,680 >> Thank you. 98 00:03:58,680 --> 00:03:59,680 Do we have a motion to approve? 99 00:03:59,680 --> 00:04:00,680 Oh, I'm sorry. 100 00:04:00,680 --> 00:04:01,680 Go ahead. 101 00:04:01,680 --> 00:04:04,200 >> Are we replacing -- I think I remember something similar to this a few years ago. 102 00:04:04,200 --> 00:04:05,200 >> Yeah. 103 00:04:05,200 --> 00:04:06,200 A few years ago. 104 00:04:06,200 --> 00:04:09,760 It was long in the tooth and really was sitting in the middle of where our current cell is 105 00:04:09,760 --> 00:04:10,760 right now. 106 00:04:10,760 --> 00:04:15,520 But we had to take it out, like we had to take the old public disposal area out so that 107 00:04:15,520 --> 00:04:18,840 we could have the existing site for disposal capacity. 108 00:04:18,840 --> 00:04:23,160 So now that we finished the ring road, the perimeter road, we can put it on the outbound 109 00:04:23,160 --> 00:04:27,960 side and this should be the last time we have to move it, say, for upgrades and redesign 110 00:04:27,960 --> 00:04:28,960 and things of that nature. 111 00:04:28,960 --> 00:04:29,960 >> Okay. 112 00:04:29,960 --> 00:04:30,960 >> Okay. 113 00:04:30,960 --> 00:04:31,960 >> Thank you. 114 00:04:31,960 --> 00:04:32,960 >> Thank you. 115 00:04:32,960 --> 00:04:33,960 >> Move approval. 116 00:04:33,960 --> 00:04:34,960 >> Second. 117 00:04:34,960 --> 00:04:35,960 >> Okay. 118 00:04:35,960 --> 00:04:36,960 Barbara moved approval. 119 00:04:36,960 --> 00:04:37,960 Devin seconded. 120 00:04:37,960 --> 00:04:38,960 All in favor say aye. 121 00:04:38,960 --> 00:04:39,960 >> Aye. 122 00:04:39,960 --> 00:04:40,960 >> Yes. 123 00:04:40,960 --> 00:04:43,960 And Billy is going to recuse himself from this one. 124 00:04:43,960 --> 00:04:44,960 PUB23079. 125 00:04:44,960 --> 00:04:45,960 >> Okay. 126 00:04:45,960 --> 00:05:10,960 >> Okay. 127 00:05:10,960 --> 00:05:17,200 >> Hi, good morning. 128 00:05:17,200 --> 00:05:18,240 My name is Taylor Holt. 129 00:05:18,240 --> 00:05:21,160 I'm a project manager with the capital projects department. 130 00:05:21,160 --> 00:05:26,320 I have a brief presentation for you this morning for the consideration to award a construction 131 00:05:26,320 --> 00:05:34,280 contract for the 2019 street bond neighborhood four project. 132 00:05:34,280 --> 00:05:37,840 So neighborhood four, the total scope has 24 street segments. 133 00:05:37,840 --> 00:05:43,860 We're looking at a holistic approach to neighborhood construction including multiple improvements, 134 00:05:43,860 --> 00:05:53,560 including street reconstruction, water utilities, sewer, as well as a limited sidewalk scope. 135 00:05:53,560 --> 00:05:57,720 So for the project overview, we're looking at full depth street reconstruction including 136 00:05:57,720 --> 00:06:02,040 curb and gutter, limited sidewalks, water and sewer improvements, and on the far right 137 00:06:02,040 --> 00:06:06,860 there of your screen, you can see the clouded area that denotes the ADA ramp and sidewalk 138 00:06:06,860 --> 00:06:10,600 improvements to the existing sidewalk infrastructure. 139 00:06:10,600 --> 00:06:15,360 For the street segments that we're including, it's Brightwood, Broken Arrow, Broken Bow, 140 00:06:15,360 --> 00:06:22,160 Chaparral, Churchill, Dunes, Dunes Place, Jamestown, Maid Marion, Mill Pond, Old Orchard, 141 00:06:22,160 --> 00:06:25,800 Pickwick, and Wellington. 142 00:06:25,800 --> 00:06:28,960 This was advertised as a competitive seal proposal. 143 00:06:28,960 --> 00:06:36,920 For the solicitation, we had three contractors submit, and after review of the proposals, 144 00:06:36,920 --> 00:06:41,400 Sunmount Paving came up on top with the highest score. 145 00:06:41,400 --> 00:06:46,800 The schedule for the project, we had 100% design documents completed in Q1 2023. 146 00:06:46,800 --> 00:06:50,780 We had project bidding shortly after that of Q1 2023. 147 00:06:50,780 --> 00:06:57,760 We anticipate construction initiation in quarter three 2023 with 360 days for final completion, 148 00:06:57,760 --> 00:07:03,800 and then a final completion date of Q4 2024 with that being weather dependent. 149 00:07:03,800 --> 00:07:08,080 With this, staff recommends approval of a contract between the City of Denton and Sunmount 150 00:07:08,080 --> 00:07:13,720 Paving Company and the not to exceed amount of just over $7.5 million, and that includes 151 00:07:13,720 --> 00:07:16,720 the 5% contingency. 152 00:07:16,720 --> 00:07:18,840 With that, I'll stand for any questions. 153 00:07:18,840 --> 00:07:19,840 Mr. Beck, go first. 154 00:07:19,840 --> 00:07:20,840 Thank you, Chair. 155 00:07:20,840 --> 00:07:28,280 I guess this is the first time since I've been here, I hadn't seen Jay go get this bid. 156 00:07:28,280 --> 00:07:33,760 They've usually been in there, so just curious, is there a reason why their pricing was a 157 00:07:33,760 --> 00:07:37,320 little bit higher this time, or they weren't able to compete? 158 00:07:37,320 --> 00:07:44,200 So if we go back to here, the breakdown. 159 00:07:44,200 --> 00:07:47,920 So this identifies the different scoring that we do for the proposals. 160 00:07:47,920 --> 00:07:52,400 We set up a committee of several different people, and they each individually score, 161 00:07:52,400 --> 00:07:58,640 and then we come back together and then identify the winner based off of the total score. 162 00:07:58,640 --> 00:07:59,640 And that's fine. 163 00:07:59,640 --> 00:08:03,600 I think it's great that somebody else come in and compete with Jay go for a change. 164 00:08:03,600 --> 00:08:08,800 My question here is, though, and this may sound like a criticism, it's not, because 165 00:08:08,800 --> 00:08:12,840 I know you guys are going to take care of business, but I was wondering why, and this 166 00:08:12,840 --> 00:08:18,600 is an area I live in, so Nottingham wasn't on here at all, and it's as much a need of 167 00:08:18,600 --> 00:08:19,920 repairs as these other streets are. 168 00:08:19,920 --> 00:08:32,000 So is there a plan down the road to do the same kind of repairs here on Nottingham? 169 00:08:32,000 --> 00:08:33,000 Good morning, board members. 170 00:08:33,000 --> 00:08:35,500 Seth Garcia, program manager with Capital Projects. 171 00:08:35,500 --> 00:08:39,660 So the scope of this project is tied directly to that 2019 bond program. 172 00:08:39,660 --> 00:08:45,000 So these were segments based off of the 2015 OCI score. 173 00:08:45,000 --> 00:08:49,080 I believe we all are aware that Nottingham is in disrepair. 174 00:08:49,080 --> 00:08:54,500 We are looking at a future bond package in 2026 that could address several of those needed 175 00:08:54,500 --> 00:09:01,760 streets underneath a 40 OCI band, but as far as the 2015 OCI scores that set the scope 176 00:09:01,760 --> 00:09:06,160 for this, that was not one of the street segments that was that bad at that time. 177 00:09:06,160 --> 00:09:10,760 And of course, we're working with our street department, our city engineer Miss Becky oversees 178 00:09:10,760 --> 00:09:14,800 both our capital improvement group and our streets traffic operations. 179 00:09:14,800 --> 00:09:19,200 So we're in close step with them putting together a future package. 180 00:09:19,200 --> 00:09:23,600 That's a main artery through there all the way from East University to Windsor and beyond. 181 00:09:23,600 --> 00:09:24,600 Okay. 182 00:09:24,600 --> 00:09:25,600 And we get a lot of comments about it. 183 00:09:25,600 --> 00:09:30,040 I can tell you here, I get quite a few emails a year about Nottingham, so yes, sir. 184 00:09:30,040 --> 00:09:32,640 It's kind of weaving around with things. 185 00:09:32,640 --> 00:09:33,640 Thank you. 186 00:09:33,640 --> 00:09:34,640 Yes, sir. 187 00:09:34,640 --> 00:09:36,320 Okay, Mr. Rybak. 188 00:09:36,320 --> 00:09:42,040 I just had a quick question, Sunmount Paving, I'm not familiar with their name. 189 00:09:42,040 --> 00:09:44,440 Have they done work for the city before? 190 00:09:44,440 --> 00:09:45,440 Yes. 191 00:09:45,440 --> 00:09:46,440 Yes, they have. 192 00:09:46,440 --> 00:09:47,440 Okay. 193 00:09:47,440 --> 00:09:53,120 So there's your score on quality reputation and ability to complete is based on our current 194 00:09:53,120 --> 00:09:55,280 knowledge here at the city. 195 00:09:55,280 --> 00:09:56,280 Correct. 196 00:09:56,280 --> 00:09:57,280 Thank you. 197 00:09:57,280 --> 00:09:58,280 Other questions? 198 00:09:58,280 --> 00:09:59,280 All right. 199 00:09:59,280 --> 00:10:06,160 Do we have a motion to approve item B? 200 00:10:06,160 --> 00:10:07,160 Okay. 201 00:10:07,160 --> 00:10:08,160 Mr. Rybak's going to move. 202 00:10:08,160 --> 00:10:09,160 Mr. Beck's going to second. 203 00:10:09,160 --> 00:10:10,880 All in favor say aye. 204 00:10:10,880 --> 00:10:11,880 Aye. 205 00:10:11,880 --> 00:10:12,880 Aye. 206 00:10:12,880 --> 00:10:17,720 And then Billy is not here. 207 00:10:17,720 --> 00:10:21,040 Someone step out and let him know we're done. 208 00:10:21,040 --> 00:10:24,000 Thank you. 209 00:10:24,000 --> 00:10:29,000 Okay, the next item is management reports. 210 00:10:29,000 --> 00:10:34,720 Madam Chair, members of the board, you know, no changes to the future agenda items. 211 00:10:34,720 --> 00:10:39,240 I think we're trying to make you aware of a meeting that we have a lot of budget stuff 212 00:10:39,240 --> 00:10:40,240 coming on. 213 00:10:40,240 --> 00:10:41,240 Please kind of look at your calendars. 214 00:10:41,240 --> 00:10:44,520 If you're not going to be around, please let us know. 215 00:10:44,520 --> 00:10:49,440 And then as far as new business, actually, we only have one item on here and that's the 216 00:10:49,440 --> 00:10:53,280 debt load request that Devin had asked for. 217 00:10:53,280 --> 00:10:57,720 You know, we're still working on that and we're not planning to bring that back on May 218 00:10:57,720 --> 00:10:59,520 8th. 219 00:10:59,520 --> 00:11:02,080 There was another item that we didn't add here that I'll just kind of mention to you 220 00:11:02,080 --> 00:11:06,680 because Brian's going to forward that to you probably later today or tomorrow. 221 00:11:06,680 --> 00:11:13,920 And that's just some tweaks to that chapter 25, chapter 24 related to solid waste. 222 00:11:13,920 --> 00:11:15,520 And so he'll get that out to you. 223 00:11:15,520 --> 00:11:17,840 Certainly if you have questions, please let us know. 224 00:11:17,840 --> 00:11:20,000 If we need to put that back on the agenda, we can. 225 00:11:20,000 --> 00:11:23,280 And maybe after we've taken this to the City Council. 226 00:11:23,280 --> 00:11:24,760 But again, you've already seen it. 227 00:11:24,760 --> 00:11:29,400 There's some minor kind of grammatical errors or error corrections to that. 228 00:11:29,400 --> 00:11:30,840 But that's really all we have. 229 00:11:30,840 --> 00:11:35,000 Certainly happy to answer any questions or if there's any new items that you'd like to 230 00:11:35,000 --> 00:11:36,000 add to our matrix. 231 00:11:36,000 --> 00:11:37,480 So I'm happy to discuss that. 232 00:11:37,480 --> 00:11:38,480 Thank you. 233 00:11:38,480 --> 00:11:39,480 Any new items? 234 00:11:39,480 --> 00:11:40,480 Okay. 235 00:11:40,480 --> 00:11:43,960 Then we're on to concluding items. 236 00:11:43,960 --> 00:11:47,920 Does any board member wish to say anything to the public or add something to a future 237 00:11:47,920 --> 00:11:48,920 agenda? 238 00:11:48,920 --> 00:11:49,920 Yes, Devin. 239 00:11:49,920 --> 00:11:55,040 I just wanted to remind everybody that early voting starts today. 240 00:11:55,040 --> 00:11:58,480 So vote in your municipal and school board elections. 241 00:11:58,480 --> 00:11:59,480 Yes. 242 00:11:59,480 --> 00:12:02,800 And you can walk right next door. 243 00:12:02,800 --> 00:12:04,320 Right next door. 244 00:12:04,320 --> 00:12:05,320 Okay. 245 00:12:05,320 --> 00:12:14,600 Then we, I guess it's closed meeting and the Public Utilities Board will now at 912 a.m. 246 00:12:14,600 --> 00:12:19,720 convene into a closed meeting to deliberate the closed meeting items set forth on the 247 00:12:19,720 --> 00:12:24,640 agenda, which includes the following consultation with attorneys under Texas Government Code 248 00:12:24,640 --> 00:12:27,560 Section 551.071. 249 00:12:49,720 --> 00:12:59,280 Okay, we're adjourned. 250 00:12:59,280 --> 00:13:01,640 Oh, I'm sorry, Lee. 251 00:13:01,640 --> 00:13:05,720 I want you to know that I will not be present for our meeting on July the 10th. 252 00:13:05,720 --> 00:13:06,720 Okay. 253 00:13:06,720 --> 00:13:07,720 Out of country. 254 00:13:07,720 --> 00:13:08,720 Okay. 255 00:13:08,720 --> 00:13:09,720 And I will not be here May 8th. 256 00:13:09,720 --> 00:13:12,720 I've already told Billy. 257 00:13:12,720 --> 00:13:13,720 All right. 258 00:13:13,720 --> 00:13:23,720 [BLANK_AUDIO]