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 >> Okay. It is 9 o'clock and we have a quorum so call to order the public utilities board

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 for the City of Denton on Monday, February 27th, 2023. The first item is anybody from

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 the public who wants to address the PUB board? Nope. Okay. Moving along. Consent agenda.

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 Does any board member wish to pull an item A through D? Okay. Seeing none, do we have

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 a motion to approve items A through D on the consent?

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 >> Move approval.

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 >> Second.

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 >> Okay. All in favor say aye.

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 >> Aye.

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 >> All right. Consideration for approval of the February 13th, 2023 minutes. Do we have

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 a motion to approve? Moves and a second? Okay. All in favor say aye.

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 >> Aye.

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 >> All right. The next item is PUB23046.

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 >> All right. Good morning, Madam Chair, members of the board, Seth Garcia, program manager

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 with capital projects. This morning I have a brief presentation for construction inspection

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 services associated with the 2019 bond program. So for a quick little overview of the projects

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 we're proposing for this bond program or for the inspection services, excuse me. So we

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 have 14 projects within our street reconstruction. That's our neighborhood program. Roughly 10

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 CSP projects and four CMAR projects. We're estimating it to be around $150 million in

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 construction. And our goal is to complete all these neighborhood projects by the end

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 of 2026. And on the right there you can see the different areas shaded and then the highlighted

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 street segments associated with the street reconstruction of the bond program. The second

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 main project we're proposing for these inspection services is Bonnie Bray Phase 6. So this is

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 a local government-led project, which means we have FHWA or federal highway funds associated

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 with the project. So it's a joint project with TxDOT. It is estimated to be 30 plus

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 million in construction costs. And it is a two-year construction project. And for those

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 who aren't familiar, Bonnie Bray Phase 6 is the section of two-lane and four-lane roadway

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 right now in between US 380 and US 77. And we will be upgrading it to a four-lane divided

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 roadway. So for the contract summary, you can see there our estimated cost for the street

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 rehabilitation portion is just at $6 million. There's a little bit better breakdown in

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 the AIS. And then for Bonnie Bray Phase 6, we've got a $2 million estimate on that. It

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 will be funded through the 2019 bond funds and utility funds. And then as you can see

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 there, Bonnie Bray Phase 6 does have those FHWA funds attached to it as well. For the

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 summary of services, so we will expect construction inspection and full documentation from this

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 firm. They will also be responsible for SW3P inspections to make sure they're in compliance

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 with our watershed group as well. Pay application review, schedule review. Of course, public

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 engagement for anybody who lives out there on the project sites. And then dispute support.

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 And as you can see on Bonnie Bray Phase 6, we also will have some pretty intensive record

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 keeping. TxDOT requires quite a few of their own forms to be filled out each month as well

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 as the pay application to be done by the municipality and submitted for payment. So that is quite

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 an effort. And so we will have a dedicated record keeper as well as multiple inspectors

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 for that TxDOT procedure process. So in total, we're looking for just over an $8 million

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 NTE. So with that, Steph recommends adoption of the ordinance with the City of Denton and

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 consular engineers in the not to exceed amount of $8 million. And I'm happy to answer any

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 questions.

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 We've done projects like this before. I don't recall that we've ever hired someone to do

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 inspections and things of this nature. What's different about this?

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 Yes, ma'am. So right now the need is just the sheer volume of work that we're putting

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 out. So right now we're going to have seven projects in construction. One of the larger

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 projects that we brought forward was Southeast Denton Package B. It was $21 million over

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 15 months. So that breaks down to a burn rate of about $1.3 million a month. And right now

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 that contractor has eight crews working and we're taking down four streets at a time.

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 So with that, our inspections group just doesn't have the capacity to handle the need right

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 now. So by allowing us to use our pre-qualified construction inspection list, we can get them

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 to focus on other CIP jobs as well as the development jobs and kind of sync up this

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 firm with the bond program to give them some consistency with what we're needing.

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 Would it be fair to say we're trying to double up and catch up?

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 I would say yes, as well as provide the coverage needed just to support the city from a risk

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 level, just to have people out there monitoring that it is being built to spec, watching testing

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 being done. Of course, reviewing those pay applications and schedule. It's more of a

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 protection on the city side to make sure we're not getting behind.

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 Was there some reason to think that you needed this as was there some concern that things

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 in the past maybe not have been done exactly as you wanted?

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 There has always been that concern. And as well, I think this ties back more to staffing.

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 So we actually pulled this firm from our pre-qualified list. So we pre-qualified five different firms

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 and shortlisted them to do it. We saw this coming just with the amount of work that our

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 group was pushing out for the bond program. It was simply just going to be too much for

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 our internal inspections to handle. But yes, on the flip side of that as well,

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 we have been burned by other contractors before and things not being built. So like I said,

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 this provides more protection for the city to make sure we're getting what we're paying

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 for out there. Thank you.

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 Other questions? Yes, sir.

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 Good morning. Just a couple of questions. Was this planned at the time of the 2019 bond

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 or has this been realized as a necessity after the bond moved forward?

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 So the original plan was we were going to use our internal staff as much as we could.

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 We provided to council many supplementals to try and beef up our internal inspection

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 staff and we were granted a few positions. So that has got us by through the first three

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 projects for that program. So we've had three CSPs go out that our internal crews

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 have inspected. But like I said, now with these CMAR, these larger projects going out

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 to where we've really rung out all the efficiencies in the schedule, it's just become too much.

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 So budget wise, we have planned for that in our budget. We've carried 3.5% through all

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 of our projects for these construction inspections. When I did the rough breakout, it looks like

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 with what the firm is proposing, we're going to be right around 3.8%. So we're just a

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 hair higher. But that is, of course, if we hit our projection, we use all of that. They

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 will only bill as hours used against these contracts. So hopefully by the time we get

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 to the end of 2026, we will come in right at our budget.

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 And then the winners of the CMAR and CSP contracts, they have their own QC processes and they're

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 like in this case, if all goes well, CONSOR will just be routing, doing final inspections

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 and routing the as-builts and so forth, right?

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 Yeah, that's correct. So our specifications lay out some pretty stringent QC processes.

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 So they are there to observe and report to either the project manager or in this case,

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 the manager of the inspections department is kind of the route, the organizational chart

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 that it will flow through before it comes to the project manager. But you're absolutely

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 correct. It's to catch things that we can, but more just observation through that period.

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 Any more questions? All right. Do we have a motion to approve?

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 I move approval.

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 I'll second. I'm going to have just a couple of comments. So this is obviously a critical

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 component of any major project. Having QC and it's great to have a second firm or us,

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 you know, the city QC, the construction teams. So that, you know, what is it? Trust but verify,

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 right? Classic one-liner.

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 And I just want to make sure that going forward, these are either, you know, when we issue

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 bonds, the 2019 bond isn't unique. We every three to five years have a new bond project

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 and do major infrastructure work in town. So either we move this in house, which requires

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 permanent staffing, $8 million over a couple of years, probably higher 30 or 40 headcount.

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 And I could see how that would seem like a massive expansion to city resources. But it

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 might be more effective going forward than having contractors. Or if we're going to use

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 contract labor as we go forward, then we just make sure that in the 2024 bond or whatever

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 the next one's coming, that, you know, that's just budgeted and clear. And like I said,

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 this is critical work. We have to make sure what we ask for gets built, that it's built

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 to specification, that we track everything, that we as built and the, you know, whatever

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 else, all that processing so that the next time we revisit these streets in 20 or 30 years,

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 we have really good, accurate records and we know they're built to quality and so forth.

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 And if I recall the 2019 reconstruction was fairly aggressive.

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 It is. And we've even gotten more aggressive due to city management's direction. So it's

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 very aggressive.

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 All right. We had a motion and a second, right? Okay. Any further discussion? All in favor,

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 say aye.

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 Aye.

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 Thank you. Thank you so much.

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 Management reports.

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00:11:04,040 --> 00:11:09,200
 Madam Chair, so we have a couple of reports for you. The first one that we have is really

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 a response to a question we have from member Ryback. I know he's not here, but David Brown's

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 going to come up and just walk through a very quick couple of slides that he has to address

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 these amendments associated with this project.

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 Let me get this set up.

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 Well, let me see here. Yeah, I had this lined out. Yeah. Yeah, I don't want the full. I'm

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 twitching over here trying to go over there and help him.

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 Oh, there you go. Hey, I appreciate it. Thank you. I'm David Brown. I'm project manager

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 for water utilities. I want to go over Hicker Creek basin contract amendments. There's amendments

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 to the contract that we want to discuss and kind of give you insight to it. So basically

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 the original contract amendment one and two and three were for the design bid and construction

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 phase services for the Hicker Creek detention facility, West Peak flow station and Hicker

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 Creek lift station. So I'll just kind of tell you what those were. I don't know if you remember

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 that or not, but the Hicker Creek detention facility, which is here on right here, it's

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 a three million gallon tank. Basically it's a parking lot for the sewer system or a pantry.

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 It's not used yet. And that's probably odd how to talk about a pantry, but it parks it

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 there until the wastewater facility that pecan Creek can treat that. So basically it mitigates

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 the high flows during rain, rain events. So that's what that's for. The second picture

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 here is a Hicker Creek lift station. What it is, it is a 11 million gallon per day new

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 lift station replaced a 40 year old lift station there. That is our largest lift station in

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 the system at wastewater for the wastewater system in the city of Denton. And that's down

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 there off of Teasley right across from Geyer high school in the back there. And then the

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 last picture is our West peak flow pump station at pecan Creek. It's right there as you enter

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 into the wastewater reclamation plant on the left. It is a new pump station, which is similar

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 to the Hicker Creek detention facility. What it does, it takes flows off of our Cooper

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 and pecan Creek interceptors. And what it does, it says, you know, basically, it allows

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 us to pump additional flows during wet weather over to our basin. So basically it parks it

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 there when the plant can handle it. Then we push through and go ahead and treat the water

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 there. So it adds capacity. Both of those, the detention facility and the West peak flow

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 adds capacity without a big cost on the as far as the plant. The plant's able to treat

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 a lot of stuff, a lot of wastewater throughout the day, just at certain times and then peak

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 flows, we need to hold it till a time that we can do it. So that's what the regional

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 contract amendment one, two, and three were. So then we went to amendment four over at

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 the Hicker Creek detention facility, which is over at off a country club road there.

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 Right for right after you get to the railroad tracks, there was a crossing that we need

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 to do with a water line coming from the neighborhood just to the north of there where we tied into

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 potable water. We needed water over at the detention facility. So originally this contract

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 or this design was in 2015. And when it started KCS, they upgraded some of their design standards.

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 So we needed to do an amendment to meet their design standards. Amendment four, of course,

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 these were handling also Hicker Creek lift station was on this contract as well. So we

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 had some delays out there at the Hicker Creek lift station. One of them was a catastrophe

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 event. Let me get this right catastrophic event. There you go. I got the English working

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 today. So it was an event in 2019, which filled in the excavation delayed our lift station.

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 You're shaking your head. You understand that that time. So we good news is the lift station

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 is in service. It is working. And, you know, we have believed a lot of issues over there.

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 So it's these are substantially complete all three of these. Amendment six. Basically,

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 we needed to redesign odor control pad over at the Hicker Creek detention facility. We

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 had an excavation when they excavated for the lift station there. They use a different alternate

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 method. So we had to go back and do some peers, basically. And then also a retaining wall

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 over at Pecan Creek, West Peak flow. So we didn't have to build inside the floodplain.

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 We built a retaining wall so we didn't get into that floodplain. With that came some

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 additional construction meetings. And then, like I said, this project is complete and

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 all the facilities are in service. We're just waiting to close it out. So if anybody has

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 any questions, be glad to help you make sure. Yes, sir. We should make sure I understand

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 because I live over in that area and I work over in that area that is just north of the

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 railroad tracks there at Country Club and near Ryan Road. Yes, sir. We off to the west.

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 Yes, sir. Okay. Been watching a lot of cranes out there for one. Yeah, we're we're complete

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 out there. So that's one thing. So that's also just north of that other area that we're

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 looking at. Okay. All right. That's it. No questions. You always have the good ones.

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00:17:11,720 --> 00:17:16,280
 Thank you. Thank you very much. I appreciate y'all. Thanks, David. So that really was in

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 response to a couple of questions that member Rybak had. I know he's likely going to watch

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 this. And so if anyone has any additional questions, certainly let us know. We'll be

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 happy to address those the next time on the management report. Deme did recently receive

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 recognition from from the Arbor Day Foundation is a process that we've been working through

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 for for a couple of years now. We're happy to report that we're finally being recognized

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 as a tree line city, a utility USA utility, kind of in line with what other utilities

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 across the state and across the country are doing really good partnership with the Parks

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 Department's efforts with with the city's recognition as well for being a tree a tree

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 city USA. They really recognizes the the practices that we have a DME regarding tree trimming

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 around utility lines. And certainly, after after what's happened down in Austin, San

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 Antonio, I think really shows the resiliency and the reliability that we have here in Denton.

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 Now through that through that activity, we've also, you know, identified a couple of areas

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 that we may want to improve. And so we're going to be working on those, trying to get

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 some additional contracts, looking at how our telecom and communication providers also

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 trim around our utility poles. And there's a number of things that we're looking at.

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 We may be bringing back some recommendations in the future, but happy to answer any questions

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 that you may have on that particular item. Just a comment when up when Austin was without

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 for what two weeks, three weeks. And we saw the branches laying around. I was so grateful

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 for those trucks that go around the neighborhoods and trim trees, because if we hadn't been

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 doing that, we've been having the same thing. And I'm great job. We appreciate that. Certainly,

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 we sympathize with, you know, the customers there in Austin. There's certainly a lot of

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 issues that we don't face here geographically. Certainly, there's a lot of hills in Austin

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 and a lot of other issues as well that kind of contributed to many of the outages and durations.

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 So we're thankful that here in Denton, we haven't had to face that.

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 Well, we've got the old alleyways. Yeah. This is true. Most of the northern developments.

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 So the next item is regarding future agenda items. We did have a request from at the last

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 meeting to move up the comprehensive diversion ordinance update. And so we did do that. It's

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 now scheduled for March the 13th. And our folks in solid waste will be ready to present

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 all that, have a wastewater master plan that will be coming to you in April. And then after

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 that, it's budget, budget, budget, right? And so we'll be full steam ahead with you

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 on budget presentations. And Nick can't wait to be able to do that. And then for new action

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 items, I already mentioned, you know, the diversion ordinance, we've moved that up in

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 the timeline. We responded today to the other request, and we don't have any additional

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 requests at this time for new business, but certainly happy to add additional ones if

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 you have any. So that's all I have. Are we going to, are we going to see, you know, like

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 right now, the state of Texas is big problem is how to spend all the extra money they have.

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 And 26 billion, I think is the number. I think it's closer to 31 billion. 31 billion. Mr.

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 Comptroller keeps pushing it up. Do we have anything going on like that? Nick, I don't

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 know if there's anything you want to comment on that. I, you know, I certainly have a lot

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 of projects that they can fund if they want, but no, to answer your question. So Nick Vincent

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 interim finance director, I'm not aware of that situation. I do know that general fund

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 finished about 8 million positive this last fiscal year. So we will have a conversation

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 with city council regarding that and some funding opportunities that we've identified.

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 So yeah, are there any opportunities with the state? I mean, I know they're talking,

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 I mean, I was down there two weeks ago and they were talking a lot about property tax

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 relief, school funding, one time, one time school funding type things. So, um, good question

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 and try to stay in the purview of the pub. Um, but there are a lot of bills going through

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 the state legislature right now. Most of them are focused on limiting, um, ad valorem taxes

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 for residents. So how much property taxes can increase on residential and non-residential

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 properties? So we're seeing a bunch of that stuff come through that we're monitoring,

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 but nothing as far as funding opportunities. But, you know, we're always looking for grant

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 opportunities if they're out there. I mean, there's ARP funds that the city still has.

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 We're working to spend, we've identified projects with those proceeds, but massive spending

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 amounts that are available to city. I haven't seen them yet. Okay. Okay. Well, we'll see.

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 Well, we'll go. Who's going down to Denton county days? You? Yeah, I don't know who's

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 going. I'm likely Brian Adams and maybe a contingent of our, our city council is likely

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 going to be going these normal practices we do every year. Yeah, I'm going to. So realtor

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 days today. Okay. Okay. I went to associate a general contractor days two weeks ago. Okay.

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 Um, last item is concluding items. Does the board member wish to have something added

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 to a future agenda or have anything to say to the public? Okay. Seeing none. It is nine

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 25. Do you want to make a motion to adjourn? Okay. We are adjourned.