WEBVTT

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 Okay, good morning and welcome to the Public Utility Board's meeting for the City of Denton

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 of Monday, February 13, 2023, hard to believe, isn't it?

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 I'd like to welcome our newest member, Thomas Plock, welcome.

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 We try to do things as quick as possible and get everybody out of here as quick as possible,

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 and that is our goal.

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 The first item is presentation from members of the public, are there any?

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 You guys look like you work here.

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 Okay.

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 We'll move on to the consent agenda, would any members like to pull any items for discussion?

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 If not, we'll entertain a motion to approve, sorry, so moved, all right, A, B, C, and D,

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 way to go Lee.

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 I have a second, Thomas, would you like to have your first second?

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 I second.

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 He seconds it.

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 All those in favor, please say aye.

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 Aye.

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 Any opposed?

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 None.

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 Now, we will consider approval to January 23, 23 minutes, so moved, kind of motion.

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 All those in favor, please say aye.

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 Aye.

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 Okay.

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 Now, I would like to nominate Devin Taylor as the substitute chair for this next item

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 because I have to recuse myself.

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 I move to approve, second.

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 All right.

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 Move.

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 Move.

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 On the substitute.

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 On the substitute.

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 No, aye.

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 Call the vote.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 Aye.

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 Sorry.

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 I'm sorry.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 All those in favor, say aye.

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 The scope of the work is full-depth street reconstruction, including curb and gutter.

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 There's limited sidewalk improvements, and then these are the street segments that you

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 see before you for the overall project.

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 We received five proposals.

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 This was advertised as a competitive seal proposal, a CSP.

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 We had five proposals with Jago Public Company coming up on top with just over a not-to-exceed

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 amount of $3.7 million.

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 The schedule for this project, it's 100 percent design documents were completed in Q4 of 2022.

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 Project bidding is Q1, 2023, with construction initiation and we're looking at Q2, 2023,

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 with a final completion of 270 days.

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 With this, staff recommends an approval of a contract between the City of Denton and

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 Jago Public Company and a not-to-exceed amount of just over $3.7 million.

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 I don't take any questions.

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 Thank you, Chair.

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 When you say limited sidewalk construction, you're just talking about repairing what's

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 there or are we going to be adding any?

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 Repairing what's there.

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 Okay.

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 Not adding any?

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 Correct.

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 Okay.

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 Great.

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 Thank you.

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 Any questions on the evaluation page?

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 I was curious the way the evaluation numbering works out.

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 Is that something that a committee of persons does or are you responsible for that or how

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 does that work?

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 It's done by committee.

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 Okay.

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 And how many members are on the committee?

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 Five.

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 Five.

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 And they're primarily people from your department or from other city agencies or how does that

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 work?

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 I guess so.

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 All right.

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 Good morning, board members.

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 Seth Garcia, program manager with Capital Projects.

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 Yeah, so typically we have five members.

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 Normally three of those members are from our department, so either program managers such

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 as myself or other project managers.

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 And then we typically get two of these stakeholders.

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 So we had a representative from street department as well as a representative from utilities

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 that sit on the evaluation committee as well.

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 Okay.

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 And so everybody scores per this sheet based on the information that you receive?

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 That is correct.

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 And so the only piece that we don't score is the pricing.

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 That's done by purchasing through an algorithm.

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 But the rest of the scores are the average of the five committee member scores.

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 Okay.

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 Well, I mean, clearly the winning company had the lowest price and in addition had the

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 highest score.

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 So that's a pretty easy call.

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 Correct.

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 Yeah.

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 And we had pricing that was 60%.

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 By law, we can go down to 40%.

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 So with the simplicity of this project, we felt pricing should be significantly higher

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 than normal for the CSPs just because it was a pretty simple straightforward project.

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 So this was one we really were looking at one of the lower prices.

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 Okay.

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 The thing that caught my eye was the things like key personnel, quality, ability to compete,

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 similar projects, so on and so forth.

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 And the way the scoring went on that and then the way the pricing went, it was like it was

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 almost flipped over, if that makes sense.

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 Right.

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 So let's see.

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 So key personnel, what we kind of ask for in that specific category is the personnel

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 proposed specifically for this project.

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 So we're looking at superintendents, foremen.

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 Some of the things that the evaluation members look at is time with the firm, how much time

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 are they actually allocating to the specific project.

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 Exactly.

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 So it can be a little bit subjective per evaluation member.

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 So for instance, those are things that I look for is do we have a project manager that's

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 been with the company for one year or 10 years, and kind of the history with that.

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 So those are things.

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 So it is a little bit subjective within there, but like I said, it is an average of all five

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 evaluates.

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 Okay.

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 Again, the price was obvious, so it wasn't really a problem.

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 Ed had the highest overall score, so that seemed like an easy call, but I was just curious.

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 It's something I've wondered about.

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 You've shown us these many times.

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 I've never really quite understood the background behind it.

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 So thank you.

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 Yes, sir.

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 Not a problem.

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 Any other questions?

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 So I have one last question.

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 I keep bringing it up and I'm hoping we can get it eventually added to the slide deck.

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 The limited sidewalk work, where is that?

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 What is that?

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 Is it reconstruction?

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 Is it any extensions?

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 Just on that map where you showed, sometimes there are like four colors on the map.

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 These are reading road only, these are getting utilities, if it's possible to add the layer

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 of sidewalks, like what areas will be getting sidewalk work in those spots?

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 Understood, yeah.

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 I believe it's reconstruction.

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 I do believe there is a portion here that's being taken out and replaced and then other

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 places that are deemed not suitable that were in the project area based on aging and current

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 conditions.

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 Right, yeah.

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 And I think this neighborhood is maybe a little more straightforward than some of the other

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 ones where it varies block to block a lot.

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 So, like I said, if possible, we could start adding that in as a layer of what the work

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 is.

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 Yeah.

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 All right.

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 Seeing no other discussion, consider a motion.

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 Second.

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 Ryan McLean.

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 Second.

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 Larry Beck seconds.

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 All in favor, say aye.

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 Aye.

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 Opposed?

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 Now, we'll call back in our chair.

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 Okay, Thomas, do you want to tell us a little bit about yourself?

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 I'm sorry.

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 I meant to do that earlier.

00:09:07.720 --> 00:09:08.720
 Yeah.

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 My name is Thomas Plotk.

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 I recently moved to Denton about two years ago.

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 Prior to that, I lived in the central Texas region in Bell County, assisted in various

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 capacities in Bell County.

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 Currently, I work with Thomson Reuters and Legal Cells.

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 Welcome aboard.

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 Okay.

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 We'll move on to item C for individual consideration, which is management reports.

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 That's you, Tony?

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 Yes, sir.

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 So, Mr. Chair, members of the board, the first item that we have for you is an update from

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 solid waste on a comprehensive diversion ordinance.

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 You received that in your backup.

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 I see that Mr. Eugene McKinney's here.

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 If anyone has any questions, he'd be happy to go through that for you.

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 All right.

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 I'm glad to see what we're working on now.

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 Eugene will come on.

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 Good morning.

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 Good morning.

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 Good morning.

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 Good morning.

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 My name is Eugene McKinney, I'm Deputy Director of Solid Waste and Recycling.

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 How can I help this morning?

00:10:09.480 --> 00:10:10.480
 Yes, sir.

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 I have a question.

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 I noticed on the timeline for this ordinance that we're going to get a work session on

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 the 27th of March, which would be our last meeting before the City Council gets a chance

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 to look at it.

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 I would like to see this, if at all possible, even if in draft form, the meeting before

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 that, so two weeks prior.

00:10:29.840 --> 00:10:31.520
 You'd like to see it two weeks prior?

00:10:31.520 --> 00:10:32.520
 Yes, sir.

00:10:32.520 --> 00:10:33.520
 OK.

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 I think we can accommodate that request.

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 Just an overview.

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 Where are we at?

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 Where does the draft look like so that we're able to get a little sense of it before it

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 actually arrives here for us to say to the board, yes, please do this.

00:10:44.680 --> 00:10:45.680
 Absolutely.

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 I believe we can accommodate that request.

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 That was it.

00:10:47.680 --> 00:10:48.680
 Thank you.

00:10:48.680 --> 00:10:49.680
 Yes, sir.

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 Mr. Beck.

00:10:50.680 --> 00:10:51.680
 Thank you.

00:10:51.680 --> 00:10:52.680
 Just curious.

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 You mentioned that a percentage of the commercial enterprises were working with the city on

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 their recyclables or they had third party individuals, but that left a lot of people

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 who didn't have anybody.

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 So I'm assuming that the recyclables went to just trash as landfills, is that correct?

00:11:13.120 --> 00:11:19.440
 And that will be a fair assessment, and part of this process will identify those where

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 they have nothing that's going to trash to kind of pull that out of the trash and find

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 a source, i.e., a Pratt facility or a third party processing.

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 So part of this process will help identify those who don't have anything and provide

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 something.

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 So I'm assuming the goal here will be to get those people on the straight and narrow path

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 of recycling their stuff one way or another.

00:11:44.320 --> 00:11:45.320
 Absolutely.

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 Because when you talk about diversion, and we know the customers that we service and

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 some of the third parties, but the question mark becomes the other products that's out

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 there, where is it going?

00:11:55.880 --> 00:11:56.880
 Yeah.

00:11:56.880 --> 00:12:00.040
 We like to account for all of that because all of that fits into our diversion strategy.

00:12:00.040 --> 00:12:01.040
 Okay.

00:12:01.040 --> 00:12:02.040
 Good deal.

00:12:02.040 --> 00:12:03.040
 Thank you.

00:12:03.040 --> 00:12:12.720
 So I read the article in the paper, of course, the paper online or whatever, but it looks

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 like you guys are headed towards a mandatory recycling program for a commercial company's

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 businesses.

00:12:21.760 --> 00:12:28.440
 You know, when you go into, you know, on the municipal side, when you start saying mandatory,

00:12:28.440 --> 00:12:30.200
 we want to strongly encourage.

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 Yeah.

00:12:31.200 --> 00:12:32.200
 It's about the environment, right?

00:12:32.200 --> 00:12:33.200
 It's about landfill space.

00:12:33.200 --> 00:12:35.820
 There's so many things that's involved.

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 But we believe that a lot of these items that are being disposed of has a natural recycling

00:12:40.480 --> 00:12:41.480
 process, right?

00:12:41.480 --> 00:12:44.920
 That's through some bio that we can put in our astride landfill, but the other products,

00:12:44.920 --> 00:12:50.620
 there's a processing for the third life, first life, second life, third life.

00:12:50.620 --> 00:12:53.360
 So we strongly, strongly encourage.

00:12:53.360 --> 00:12:54.360
 Very good.

00:12:54.360 --> 00:12:55.360
 I think it's a good idea.

00:12:55.360 --> 00:12:56.360
 I appreciate it.

00:12:56.360 --> 00:13:01.720
 I know it's going to be very difficult to enforce or move forward.

00:13:01.720 --> 00:13:02.720
 Yeah.

00:13:02.720 --> 00:13:09.360
 So, you know, even that, when we say enforce, from the customer perspective, right, compliance,

00:13:09.360 --> 00:13:10.360
 they love compliance.

00:13:10.360 --> 00:13:11.360
 How do we comply?

00:13:11.360 --> 00:13:15.200
 You know, how do we help you all comply?

00:13:15.200 --> 00:13:18.120
 You know, it's about the approach, right?

00:13:18.120 --> 00:13:22.200
 You know, I say it often within the department, it's honey or vinegar, right?

00:13:22.200 --> 00:13:26.800
 We want to use some honey here to draw those customers and get their buy-in from the community.

00:13:26.800 --> 00:13:28.400
 Get some education going.

00:13:28.400 --> 00:13:29.400
 Absolutely.

00:13:29.400 --> 00:13:30.400
 You bet.

00:13:30.400 --> 00:13:31.400
 Thank you.

00:13:31.400 --> 00:13:32.400
 Anybody else?

00:13:32.400 --> 00:13:33.400
 Kevin?

00:13:33.400 --> 00:13:34.400
 I look forward to seeing the draft.

00:13:34.400 --> 00:13:35.400
 I'm really curious.

00:13:35.400 --> 00:13:39.520
 I think, you know, Peter Biltz and Tetra PACS already have programs.

00:13:39.520 --> 00:13:43.480
 All they're going to do is give us their reports, you know?

00:13:43.480 --> 00:13:49.680
 The small businesses, I think, will be the ones where they lack the infrastructure or

00:13:49.680 --> 00:13:54.800
 the administrative capacity to go find a third party or perhaps they don't think they have

00:13:54.800 --> 00:13:56.800
 room for a recycling dumpster or something like that.

00:13:56.800 --> 00:14:02.480
 And those are the ones where I think we need to help them comply, right?

00:14:02.480 --> 00:14:06.760
 Give them, you know, the reason our recycling rate for residential, like everybody gets

00:14:06.760 --> 00:14:07.880
 a residential cart.

00:14:07.880 --> 00:14:08.880
 Every house.

00:14:08.880 --> 00:14:09.880
 Every cart.

00:14:09.880 --> 00:14:10.880
 You have a blue cart.

00:14:10.880 --> 00:14:16.280
 And not everybody has to use it, but just having it there creates an education, creates

00:14:16.280 --> 00:14:18.280
 the opportunity for use, that kind of thing.

00:14:18.280 --> 00:14:23.960
 I know a lot of small businesses on old buildings with limited dumpster space, you know, we

00:14:23.960 --> 00:14:29.160
 might need some creative solutions on the -- to provide them the infrastructure they

00:14:29.160 --> 00:14:30.160
 need.

00:14:30.160 --> 00:14:31.160
 But I do look forward to the plan.

00:14:31.160 --> 00:14:34.400
 I think this is a great step in the right direction.

00:14:34.400 --> 00:14:37.880
 And we understand that infrastructure is going to be a challenge for some of the smaller

00:14:37.880 --> 00:14:38.880
 businesses, right?

00:14:38.880 --> 00:14:39.880
 So, you know, we're here.

00:14:39.880 --> 00:14:40.880
 We're partners, right?

00:14:40.880 --> 00:14:41.880
 We're community partners.

00:14:41.880 --> 00:14:42.880
 We'll work with them.

00:14:42.880 --> 00:14:47.160
 You know, container sizes, carts, whatever, whatever would -- we want to sit down and

00:14:47.160 --> 00:14:56.320
 talk and kind of work these things out to come to that, you know, that agreeable solution.

00:14:56.320 --> 00:14:57.320
 Thank you all.

00:14:57.320 --> 00:14:58.320
 >> Thank you.

00:14:58.320 --> 00:14:59.320
 >> Thank you.

00:14:59.320 --> 00:15:00.320
 >> All right.

00:15:00.320 --> 00:15:06.640
 So, going on to the next item that we included was feature agenda, a matrix, where you have

00:15:06.640 --> 00:15:13.960
 a couple of items coming up for you, principally, just wanted to put on here the dates of budgetary

00:15:13.960 --> 00:15:14.960
 related items.

00:15:14.960 --> 00:15:18.920
 Certainly, Nick Benson is here if you guys have any questions regarding those.

00:15:18.920 --> 00:15:23.560
 But hopefully, they'll kind of plan out for you over the next coming months what may be

00:15:23.560 --> 00:15:24.560
 coming in the agenda.

00:15:24.560 --> 00:15:27.160
 If you see a blank there, it doesn't mean that there's nothing on the agenda.

00:15:27.160 --> 00:15:28.480
 There'll be plenty on the agenda.

00:15:28.480 --> 00:15:31.840
 These are just items that we've tried to highlight for you.

00:15:31.840 --> 00:15:36.000
 And then the final item is just the new business action items.

00:15:36.000 --> 00:15:41.740
 As you can see on here, we've completed three of the items that were on there for some time.

00:15:41.740 --> 00:15:47.440
 And then we did have, at the last meeting, Mr. Ryback did request some additional information.

00:15:47.440 --> 00:15:51.840
 I think he's spoken with Becky and Steven, and they're working on that.

00:15:51.840 --> 00:15:55.840
 And we'll be planning to bring that back to you in a work session or a memo.

00:15:55.840 --> 00:15:58.560
 They'll have that information back to you, hopefully, for the next meeting.

00:15:58.560 --> 00:16:00.800
 So with that, that concludes the manager report.

00:16:00.800 --> 00:16:02.440
 Happy to answer any questions you have.

00:16:02.440 --> 00:16:08.160
 If there's something new that you'd like to add, just let us know.

00:16:08.160 --> 00:16:16.840
 Nothing yet, other than Mr. Ryback's request, which was a good request to get a little headstart

00:16:16.840 --> 00:16:23.400
 on the Solid Waste program.

00:16:23.400 --> 00:16:29.000
 So since I usually do this, who's going to entertain a motion?

00:16:29.000 --> 00:16:32.720
 I'm going to be adjourned, all right.

00:16:32.720 --> 00:16:34.720
 All those in favor?

00:16:34.720 --> 00:16:35.720
 Aye.

00:16:35.720 --> 00:16:37.240
 That was quick.

00:16:37.240 --> 00:16:39.240
 Adjournment just requires a second, right?

00:16:39.240 --> 00:16:40.240
 I can really--

00:16:40.240 --> 00:16:41.240
 I can adjourn it.

00:16:41.240 --> 00:16:42.240
 You can actually adjourn as the chair.

00:16:42.240 --> 00:16:43.240
 It's just more fun, this one.

00:16:43.240 --> 00:16:43.240
 [AUDIO OUT]

