good morning city of didn't meeting agenda for the mobility committee and
after the on Wednesday January 25th 10 a.m. after determining that a quorum is
present the mobility committee of the city of didn't is going to convene in a
regular meeting today in the council work session room and we are going to
start with the following items that will be considered first item citizens
comment on the agenda items no there's no one to comment on the agenda items
when the number two in the items for individual consideration MC 2 3 - 0 0 1
consider approval of the minutes of October 26 2022 and second so we are in
agreement and that passes B MC 2 3 0 0 3 receive a report and hold a discussion
regarding the city of didn't transportation mobility project status
report
perfect timing thank you councilmember bird we have John pollster here from
innovative transportation solutions to present today how was everybody doing
great Merry Christmas okay let's roll through skip the summary sheet for now
all right so I'm gonna put down just a little bit here so 2181 I don't know if
y'all driven over there lately but the road is essentially I'm gonna leave it
on the map essentially open to traffic and substantially complete the March
time frame that you see there is for what the tech stock calls some punch out
final walk through some pavement markings just making sure the sod done
right but if you drive there it's gonna that's what it looks like hopefully for
another 20 25 years we don't do it again okay so that's good and I don't know
what y'all feelings are but I don't think anybody at the county's interested
in having like a ribbon cutting or anything like that because they don't
want to draw the attention to the fact that it took so long to get done okay 35
Mayhill project this is a currently we have about 95 million dollars on the job
it's gonna it's about 103 now we are think we'll have it ready to let by the
end of this year there's utilities that are that are still continuing to be
moved the let date you see is June of 2025 that was when we first got the
money the category two funds in the 10-year plan that's the year they put it
in so we met with the district I think earlier this month and if we get the
project ready in December they can move the project up to that fiscal year I
mean to this yeah that it'll be next fiscal year for construction and by the
time we get there we'll have the dollar amount either adjusted to be accurate or
we'll have the additional funds for the project so when you look at the status
report mostly utilities or what we're working on and we're on track for a
December completion of all the utilities there's a lot of them okay then you get
to our 35 merge project this project is going to be let in November of this year
the funding is we're about a hundred fifty million short but when you look at
the next project you'll see that it's about a hundred and seventy over and
it's going to be a paper chase thing we got to do because that money is in an
out year this money is in this year and so by the time we get to November we'll
have all that worked out and this is the two merges all the way up to 77 and it's
the widening of six lanes and adding all of the frontage roads and the braided
ramps to solve the issues between the merge and 380
yes when I look at the yellow coming down both 35 and 35 W is that when you
say frontage roads because there's no frontage roads there now at least
correct are they adding frontage roads though the project includes frontage
roads and going to six lanes of main lanes and here we're also doing braided
ramps between the merge and 380 which is where the entrance and the exit are in
the same location typically the exits at grade and the entrance is elevated to go
over that way you don't impact any of the Billy come on man come on Billy so
how far down are the frontage roads coming from this because I mean there's
no frontage how they stop north of the railroad tracks because what's north of
the railroad tracks okay I'm trying to because I live over in that area I'm
trying to figure out where 35 W yeah I'm sorry 35 W coming down 35 there's a
railroad what there's an area that because of the lack of developable land
it stops just north of where there's no developable opportunity so it's right
around a railroad track where that is okay all right okay good thank you I
wanted to make a comment about that area as well but this is what I've
experienced trying to get the apogee center apogee from going south on 35 W
that's quite a task to get off at the right area and to find the the ramp to
go back down towards oak street is that oak a body break sorry are you saying
you're traveling south on 35 right you're on 35 W and I want to turn back
around and go north I know I don't want to turn I want to go to apogee stadium
and so I finally I've gotten lost doing that well I've gotten turned around
doing that and found myself in the industrial area because there's no sign
that says exit here for apogee stadium literally yeah there there won't be a
sign that says exit for apogee stadium because they don't sign those types of
things on a on a state facility okay so they're like if you go out on 121 out to
the colony and you see Nebraska furniture there there's a sign says
Nebraska furniture that's because it says Nebraska furniture Boulevard so the
name of the road is Nebraska furniture okay so they don't they don't give you
green signs for stuff like that okay well I after maybe three or four times
kind of getting turned around because I'm looking for oak I guess West Oak
Street or Oak Street I don't know what I'm looking for but I know that what I
found out was that I needed to exit and then go up to a ramp but that's not
Bonnie Bray that's in some kind of industrial area 15 15 and that's and
then you bridge over back right yeah that's and so if you make the mistake of
going to Cavender's you can't get back south on 35 V without going 35 W up on
15 15 come back over right and then come around on a frontage road that's but
that'll all change when we have the braids okay for the ultimate improvements
it'll be and then remember we're also doing something to Bonnie Bray whether
we're flipping okay some stuff there too so it should be after we break it all
up and tear it all up and fix it it should be better okay well looking
forward to that and then speaking of this this is the northern segment from
three from 77 all the way up to the county line and again you'll see that
it's got almost 800 million attached to it and it's we only need about 660 so
we're gonna work on these two projects to balance them out but again if you see
these are in out years years so not only we had to move it up for for this job we
need to move it up for the previous job so we're fairly confident that we'll get
that done through the UTP process and again it's all critical path items are
just all the utilities that we're moving at this point all the right always
acquired okay so your frontage roads this is there they're stopping at 24 49
going north because when they do the ultimate 35 W that they'll pick up that
section between 24 49 and north of the rural tract the good news was in the
last UTP it was had zero dollars on it and we were able to get a hundred and
eighty eight million dollars in category 12 funds but then the economy did what
it did and now that estimate is at 321 million so we are working to see
whether we can get additional funds or just go ahead and find certain areas that
we can do the frontage roads on so we're we got some work to do on this one but
we got a little bit of time because it's not even going to be ready to let till
December of next year so we got we got about two years to do stuff and we're in
the process of acquiring the right away and we should have the right away
completed by summer which would then allow us to move into the utility
relocations your 380 377 this is a section between the loop and 377 north
we are anticipating this project being done at the end of this year and we just
had our one of our pavement phase two
configurations are just happened and we are now shifting the lanes and then
we're doing that I think it's the south bounce the north bounce out we did the
we did the 10-foot shared path on the north side while we were doing the south
side now we're flipping the phase and now we're going to be building the north
side and then the south side sidewalk
easy for me to say okay then yeah this is the 288 West this is the project on
the on the west side and it is the the dollar amount we're talking about their
190 million that we're chasing for this project includes we've upgraded the
intent on this road before we were just going to do the southbound frontage road
but that 190 that we're chasing builds both frontage roads in both directions
so 100% of the right away will be acquired and we'll put the frontage
roads where they belong and they will build the grade separation 380 and over
the railroad track in this phase and then the northern section we're adding
frontage roads to look 288 we are we're really working in this area here we're
going to adjust your map because that and that looks like we're going cross
country to get to 380 but we're really working pretty close and to where they
tie together and the intent is ultimately 380 is going to be a freeway
both in your mobility plan county's mobility plan and the state's intent so
when it comes to the to city of Denton we're going to want the the freeway
traffic to go up onto the section of 288 that's a freeway to hit 35 and then on
around to 380 so that at that point you can take 380 through Denton and make it
a no truck route they'll have to go around they can't if they're cutting
through they got to go around if they're coming to deliver then they can come in
but we're gonna work on this this a little bit better right here lots of
development out there so Bonnie Bray segment 7 this is the this is basically
the next once the city and the county do all their partnering with cog to get it
up to 77 then text that and cog take it from there and tie this into the loop so
when I go back up here when we're doing this project you'll see that loop 288
and it used to be Pacheco Cove now it's Westwood that design work and
environmental clearance includes this section of Bonnie Bray and the frontage
road so this is not showing you on us is an individual project because it's
segment 7 of your Bonnie Bray but it's actually included and the loop 288 North
connector project and then 1515 this is where you were talking about what happens
is you come down you come up this ramp and then you hit here and they have to
come across and you come down into this area where we're working on all this
with Bonnie Bray 1515 and the merge project and again we're looking at a
October 24 ready to let date we're short about 46 million dollars but we'll get
there and utilities are or are part of the critical path item on this project
1173 we've got half working on that and we are going to reduce the limits
officially to just east of the railroad tracks because crumb proper does not want
us to come in to all the way to 156 because it impacts a lot of their
historical facilities and if we're not going to go into Old Town then we're not
going to mess with the railroad either so we'll stop it early they're advancing
all of the work on the eastern portion of 1173 so as the merged job rolls out
we can add this part of 1173 to 35 job yeah where is that in reference that is
up at that Milam you know it's not cancer it's Milam is that that's north
of here north okay got you that's up here okay yeah so the reason I know it's
Milam is because that's where the outer loop hits 35 okay and we had to
reconfigure you the Milam interchange two reasons one for the direct connects
for the outer loop too because that's where the counties got their land for
the expo do we know if you know because Universal Studios went to Frisco do we
know if we ever had any conversations with them about that land up north I
don't know that I don't but a lot of the infrastructure for that is being paid
for by the county yeah just saying that's Collin County I think yeah but
there's there's a lot of infrastructure there that we had to do yeah so the
outer loop moving on okay so here ties here at Milam and that part of 35 is
already environmentally cleared so we generally know we have to hit there the
rest of this is consistent with your thoroughfare plan which means it's
consistent with the counties because we match the city we have to cross the
green belt where the core tells us to which is at 428 and what if you ask him
they're going oh no we're not telling you where to go you just got to go and
do all your analysis or whatever but what they tell you probably is is if you
go anywhere before 28 we're gonna make it impossible so I say that on the
record because when I say that it has to cross at 428 because that's what the
core says and then somebody contacts the core the quarter so no no we're fair-minded
and open we're willing to look at all options and then I get called all kinds
of things and they said well let's go up over the dam working with Aubrey Aubrey
has a I don't know what you call it an angel investor or whatever there's a big
landowner out there the venable ranch folks and anytime anything impacts the
alignment that's on our thoroughfare plan and Albert's thoroughfare plan he
goes out and buys the land so we're we're put it although this is where all a lot
of activities going on we we've got some protection there and then it ties in at
the county line where at where Collin County brings it if you go drive the new
frontage road for the DNT you can go all the way into Grayson County now it ties
in you'll see there's a sign on the Collin County side for the road that
comes to that frontage road that says outer loop so that's we have to hit
there and the reason you know we're saying we need this and everybody knows
is that when Texas I did their study on 380 to talk about a freeway they
communicated through their demographic studies that the section between the Toll
Road the outer loop 377 and 380 in this little area the number of planned
developments over the next 10 years will put 90,000 people in that little square
and that's the size of Richardson when we went to meet with pilot point because
have ETJ somewhere in here for the outer loop pilot point has 13 developments
going on in pilot point over the next three years and when those three
developments 13 developments are done in the next three years they'll go from
about 5200 to 71,000 so we're behind the curve is what we're saying on the outer
loop and now I'm going to turn over did you say pilot point would go from 5,000
today 70 three or four years 71,000 yeah which is not unprecedented because if
you remember when I started working for the county in 90 in my this capacity of
96 Frisco is only about 7,000 right yeah what going on out there
very interesting okay I call it tragic but very tragic it's job security are
you gonna do almost there we go okay if I could get the mic to turn on of course
I will so Elmond Lucas I know we've talked a lot about you've seen some
updates in the Friday reports so we have coordinated with textile given all of our
comments back to them on the southern section which is from basically south of
the courthouse to Eagle including Eagle and they are now taking that project
forward to Austin to get the approvals and work through that process so once we
have that information back then of course I'll come and share that with you
and we did go back and forth with them on an overall roadway cross-section and
we were able to explain the need for the overall and not to play words from last
night but on the base the overall roadways so you know a lot of our
conversations was making sure that the foundation that the roadways going to be
built on really meets the city standard so we were able to work through that with
them also include some curb Danny Kramer and his team worked through and walk
that to make sure that we have curb and gutter replaced in those areas and so we
feel very comfortable with what we are taking forward and now a textile is
taking that as the next step once it comes back from Austin and we're all in
alignment and we are going to be working on that agreement that I mentioned I'd
be bringing forward as you're aware north of the courthouse all the way to
380 and a few little side roads so just so you're aware some of the construction
will happen for utility specifically you know around the courthouse because
there's a lot of areas through there that we don't want to disturb but what I
will explain to you is our goal is to have that project and and John worked
with us on the Denton County trip that was the county bond program y'all are
all aware that was approved and so that is going to include the roadway and then
some of the drainage components utility components will be paid for by the city
of Denton and then once all of that is completed we'll be taking over the the
goal is to take over Elman Locust from 380 to Eagle and so I know we've talked
a little bit that in a recent council meeting so it's moving right along John
did tell us that we're gonna be a part of that first batch of money that was
received from the county so we can work through getting the design completed
we're gonna have some right-of-way acquisition and then move through with
the construction and one thing I would mention too is some of this area you see
Oakland Street that's one that came up in the bond package last night so there
are a lot of things going on in this area including north of 380 so I'm very
pleased with where we're headed and very thankful for the help that the county's
given us and then techs not really working with us hand-in-hand to agree to
an overall cross-section that is something the city can be comfortable
with taking over so that's Elman Locust I did want to mention John back on 380
when you were on that slide particularly talking about a truck route I know it
was in a recent Friday report it is not currently a truck route to drive through
the center of town you're saying it is you have them restricted already that's
correct so they had to go around now if they're delivering as you mentioned so
but I do think it is a you know the goal city's goal to make sure that we're
providing as you're aware and John knows this that there's a lot and he really
helped us with this there's a lot of development activity that wants to happen
in this particular area and the developers that come through would have
to build the frontage roads themselves because we won't allow the direct
connection to a controlled access freeway because they're going 60 miles
per hour on this roadway so we really appreciate John and we've been working
with mr. Schluter with Westwood monthly we actually have some alignments and
some exhibits that we've sat down and gone over as a team actually Monday of
this week and they're going to be sharing with our utilities teams because
there's already infrastructure out there large DME infrastructure and also a
Sherman Drive is the main the route from the Ray Roberts to get the water line
the transmission line all the way into town so we're working through those
things and then of course the connection that at Bonnie Bray too is another area
there is one section throughout this corridor we're currently working on
that's a pretty tight section where there's homes that are built almost
exactly to the right of way and so those meetings are ongoing and those also
involve our development services team their transportation planning team so
really excited about this project also moving forward so we appreciate John's
assistance with that and the county's assistance I have a question
speaking of the specs for the for the roadway down here on Locust and in this
area here is that going to be the same specs for what's north of the square or
is it something's going to change that's gonna cause in our minds as citizens a
delay so anytime that we do a design of a roadway there is an overall study
that's done to look at the actual soil condition to make the determination so
we do have a standard city spec that says thou shalt build X or you can have
an engineering design that's actually done where you actually take pavement
cores look at what the existing you know soil type is in those areas and then
receive that engineering recommendation so until we have that information I
don't know what the cross-section is going to look like unless we were to
use the city standard but it's our recommendation that we would actually go
through do the evaluation and then from there be able to determine exactly what
cross-section so you know I would think it would probably be something similar
to what we see on the south side but until we have that actual engineering
design with those soil samples we won't know that answer in the other question
in regards to crossing over into the downtown area I understand that the
crosswalks are getting some upgrades and changes absolutely how is this going to
affect that we're gonna take it up and put it back down or no and the majority
of the we don't anticipate doing that because they're out there working right
now Trevor can speak to that but they're out there constructing right now so our
anticipation would be that we minimally impact as best we can anything through
the downtown and that's why I mentioned the majority of the utilities in that
area actually on the backside so on Austin you know on McKinney so or even a
block up Cedar etc so they're all almost on the backside of there where we would
make those improvements so but our goal would be to minimally interrupt anything
we've just finished completing okay thank you so I think the next is the
acronyms I will tell you that we are going to add another page because I get
questions about the categories for funding for state roads all the time
there's 12 of them and so we'll just put another page that says text up funding
categories and one three twelve wisdom but other than that any questions thank
you John do you have any questions thank you thank you so much thank you one
thing I just wanted to highlight and John spoke to it on his presentation city
staff is actually Trevor's team is actually sitting down with Brett's team
and working through the FM 1515 alignment we do have their plans adequate in that
area so we're looking at those corridors and working with text out on that that's
ongoing same with the loop 288 frontage roads there's a lot of coordination
effort so all the projects that you're seeing that John's presenting on we're
either managing or working through the planning process of with all of our
improvements so there's a lot of coordination going on with with John and
with textile it so not only John from the representative he does for the city but
also from the county representation so thank you thank you very much
absolutely any there's not any more questions comments or concerns about
that we'll move on to see my John MC 2 2 0 3 7 receive a report hold discussion
or approve mobility committee annual 2023 meeting schedule absolutely so thank
you very much as you can tell we typically meet on a Wednesday I know
we've moved the meeting to 10 a.m. and so what we wanted to do today is bring
forward the 2023 calendar our goal is to always try to look at spring break or
anything else that we know that's happening and so what you'll see is the
calendar Logan's currently put together is the fourth Wednesday of every month
at 10 a.m. obviously if there's not something to report on or we have a
conflict we'll work through that but we've tried our best to miss all of the
holidays or any of the the holiday weeks I know the week of December 20th being
that that's a holiday week there might be the decision like there was this year
not to meet but it just depends on the topics but what our goal with today is is
to really work through and make sure there aren't any questions or concerns
and try to approve this calendar so that we can move forward I will note that on
March 23rd I do know that several of you will be leaving on March 21st to go
down for another meeting so the March 23rd meeting might be one that we want
to either look at or look at canceling the week of the 13th through the 17th is
actually spring break so you know if you would like to move to the 29th we can
evaluate that but I do believe I know we've changed the council meeting so
that you can leave and get out of town on the 21st as fast as you can so I know
you will be gone on the 22nd so that's the only one I would want to mention is
whether we would like to skip the month of March or move to the 29th and so if
we want to move to the 29th we'll definitely check with Billy and also the
city secretary's office to make sure this room is available and that we can
broadcast from here but I just wanted to bring that up question I've got since
the year started I've got a meeting on Wednesdays just it's every other
Wednesday and I'm gonna see if I can't change the interval of the ever other
Wednesday because right now it's landing on one of the Wednesdays I mean two
week two Wednesdays out of month for this place and then I've got it and it
lands on the same one so that meeting ends at 11 so when did we change it to
10 what was it before 9 okay let me talk with them and see if I can't get it on a
different cycle because we all gotta do skip a Wednesday and then we're off of
this cycle so let me let me check on that first sure and and if there's
anything that we would like to do we can obviously revisit bringing it back I
know we moved to 10 I think mid-year last year Logan may know that
specifically see her trying to unmute I got it yes we moved probably September
I believe was when we changed it and I can always check and see if the rooms
available at different time or no let me see if okay let me check my other thing
first yeah this is well-established let me let me check that first and I don't
know if this is off posting somebody can let me know so I'm not sure how to even
say this so when we get John's reports John's reports about 30 35 minutes it
seems like a lot of it is sort of the same stuff you know and some of the
stuff that's doesn't even have to I mean it has to do with the region so I guess
as I'm sitting here sometimes I'm thinking we don't make any decisions in
here we don't have so it would be nice if some have something's changed to get
it but if not then that's just sort of my thought just just the efficiency of
the meeting that doesn't matter to me I'm only one of two but it's like okay if
it's the same stuff or maybe could just give go-through faster absolutely does
that make sense yeah it's like okay all right no I completely understand
because I sat through the same report last week at a meeting that text so I
see it multiple times - one of the things we've done recently with DCTA is make
sure that when they give an update it might be off cycle of when you just
heard the same thing at council right so I'm happy to use our discretion and if
there's a major up late maybe he comes just quarterly instead of every month so
that you know or every other month so if there's a major update and I think that
does make a lot of sense he's doing you know he's running through them I think
probably as fast as he possibly can but I do think that that's definitely
something we can look at and I don't have a concern with that at all if we
were to look at either every other month or quarterly or as needed is that
something that or if there's a major update is that something you'd be more
interested in and I can't because I didn't look at the back of this but this
his report included in the backup that we get yes sir it shows so if there's
questions you know if we see something or there can be a note of hey this is a
major thing I mean and it's not I'm not trying to cut him off or cut them but
it's like okay I mean because a lot of the stuff we heard today we've already
heard in council great we're all posting it's close okay I know that we're trying
to get to actually the scheduling so I think that conversation maybe on an
agenda that maybe the next one to talk about that or the chair can talk with
you about it just see if there's something that we can add it to the
staff report for next time yeah it's a staff report okay I mean it's a
conversation to be had yeah for sure no that's perfect and I think to your point
you were working on it from a scheduling standpoint but definitely
we'll add it to the staff report for a future update and I think as far as the
schedule before you let's leave it I'll work on my end I think I can get mine
switched okay not a conflict that's wonderful and I think on the March
meeting would you like to try to go to the 29th do that okay it's a veil this
room's available then I just knew because of the council meeting being
changed to a lunch meeting that day in their updates that there was something
happening so I'm sorry it's gonna be for didn't county days Oh didn't county
days already so what we will do is update to the 29th for March and then we
will publish the calendar work with the city secretary's office and also with
the with Billy to make sure that we have this ready to go and we'll send the
invites to your calendar and get those published so I appreciate the
conversation and then we'll add as a future agenda item maybe what topics
you'd like to see so we can add that definitely um may I just interject here I
appreciate you know him coming in because there are people that are
watching and this may be the only time they can hear that so understand
alrighty so then the last item last item yes oh we need to make a motion okay I'm
move that we need to make a motion on it the calendar yeah yeah I'll move proof
calendar is presented okay second and we're on an agreement thank you my bad
all right MC 2 2 0 3 7 oh we already did that we're on the staff report MC 2 3 0
0 5 staff report item D absolutely so I have Trevor crane here today he's our
director of capital projects and I'm asking him to give you an update on both
Bonnie Bray and Hickory Creek and then I will handle the future item so great so
good morning Trevor crane director of capital projects so today I'll go
through just a quick update on the Bonnie Bray projects as well as Hickory
Creek 3 so Bonnie Bray 1 & 2 the both those projects are complete as well as
Bonnie Bray 4a which is the roundabout Bonnie Bray 3 just went to council last
night and that y'all gay council gave us permission to reject those bids so we we
will be moving forward with rejecting the bids for Bonnie Bray 3 and rebidding
that as a competitive seal proposal Bonnie Bray 4b that Bonnie Bray 4b and
Bonnie Bray 5 are both included on that county bond that Becky mentioned earlier
so as soon as we get funding for those projects we'll be moving forward on
those just a side note on Bonnie Bray 4b we did have a project that was next to
that project the north-south water main that when they were closing that project
up they discovered a couple leaks the contractor has gone out fix those leaks
and they're working on fixing those roads as we speak should be done within
the next two or three weeks weather permitting quick question do we know if
the lakes were I mean were the lakes so the lakes had been there ever since they
they put them they put the water lines in I believe so but it was done at the
towards the end of the project so that would the end of the project is right
there at Bonnie Bray right so my question is so we paved up all the road
and then we found a two-inch or two small leak in a two-inch service line so
now service line means it's going to a piece of two service line connections
it's two service line connections correct I guess my question is I mean
having done plumbing and houses and stuff you know you test your lines and
so how was this after the final thing was put on or did this occur and they
we just missed it we just missed it so this was done after the fact after the
road was paved so there's a lot of reasons why a service line might you
know might fail after the fact I mean a lot of times they'll even they'll work
when you test them and then all right have we determined that I mean so we we
obviously tested the line before we started covering it up and paving it it
was all okay correct yes sir and then finally Bonnie
Bray phase six so this one is scheduled to go to construction in quarter one of
2023 we're working through one final property through eminent domain we've
been working with legal and the property owner to acquire that product that
property hopefully getting pretty close on that and once we get that acquired we
can move forward with constructing this project this is on the face by the great
face six okay six yeah and that's the section right that runs adjacent to the
new the ISD so I can pause right here if y'all have any questions on Bonnie Bray
clarification phase three it goes up to three it goes all the way up to two
eighty eight or Bonnie Bray is 380 to scripture oh okay yes so the but phase
three specifically is rose on to 35 phase four is from oh yeah you're right
35 35 scripture okay phase five is from scripture to 380 phase six is from 380
to 77 okay and as a side note we are looking at our naming convention for
projects yeah yeah I guess I guess one question and we talked about this
yesterday on the phase three rejecting of the bids and all the different things
that either you know we could change to get a better accurate bid I guess so my
question is okay what's going to happen when we repackage it and the bids come
in either the same maybe slightly lower but probably still more than the the
original budget are you are you anticipating that this repackaging will
get this bid closer to the budgeted amount or we do so there's a couple
things kind of working against us with the original bid so let me see how I
want to say this so this design was done a while back before pride and we
selected the design firm prior to us establishing our pre-qualified list so
that led to a lot of the questions that we got from contractors during the bid
process so as they mentioned last night multiple addendums lots of questions so
when there's questions that leads to risk and contractors if they have but
they feel there's a risk in the project or it's not really clear they're gonna
build in those costs in that project with it being a low bid project we don't
we can't really see the backup or how they've kind of put that risk into the
project so we've done a couple things we've gone back taking all those
addendums work those into the design firm or into the design plans so that
they're clear we feel like we've reduced the risk for the contractor we've also
extended out the time frame that we expect this project to be built in so
originally it was 18 months we've extended that out to 24 months that was
one of the questions and comments we got back from the contractors they felt the
time frame was too short so they had to build in additional costs for labor and
equipment and all those types of things and then packaging it as a CSP so a
competitive sale proposal so the original budget which includes I believe
RTR County fund or somebody's funds and we do a 20% match so the original budget
do we remember what the original budget was I don't off the top of my head is
the 13 million dollar overage was that 20% of the original budget and or that
overage in general is that would be totally our responsibility the city's or
would that be a 20% match so it's whoever's is it the county that's
providing or is it text out that's providing the I think it's RTR funds
and I believe so but I have to get back since 80 20 I just remember that so the
overage would be over the original budget correct is the city's
responsibility but what I'm hearing you say is the original budget was created
on an old design right estimated on on the old design that you felt so yeah so
the design didn't change it was just unclear in some of the some of the
documents so as the contractors were trying to bid on it there were a lot of
questions on you know how does this work or what am I supposed to do here so
we've gone back and cleared those up so that there is more clear in that in that
bidding process so they know what they're bidding on right but I guess my
point is these are my words not yours yeah the design was defective to some
degree it wasn't as complete as we would have liked it to have been to really get
an accurate bid from a contractor number one which means we probably in our
budget estimate whoever does that and I'm assuming it's the engineers that
designed it so yeah so we've checked those numbers yeah we've checked those
numbers so all the bid quantities against the revised set every all the
numbers are right so the the quantities that went into the project all those
things so the in our mind the the cost hasn't changed it's just how the
contractors perceive those bid items and those design plans and how they bid those
okay great when do you anticipate that going back out oh as soon as we can do
it so yeah we'll work yeah well we bid it yeah it's ready to go now we were
just waiting on City Council's direction last night so we'll be ready to get it
back out on the street so all right so moving on to Hickory Creek Road phase
three so this is from River Pass Drive to FM 1830 this one was awarded to Mario
Sincola in quarter three of 2022 I believe they're currently working
through the utility relocations some turning in submittals and RFIs getting
ready to get out there and work we we expect them to start actual construction
in quarter one of 2023 I have a question where is Hickory Creek Road is it is it
down it's Geyer high school somewhere yes yes and that runs over to the
clubhouse country club room country club room correct okay so I'm in the right
area right it's so the way Hickory Creek Road is currently configured it has that
big s-curve before it gets the country club road so this bridge will span that
and close down that Hickory Creek Road so it'll span that s-curve Hickory Creek
and connect at country club I believe okay I'm gonna drive over there just be
careful I am on be really careful you have any questions no perfect thank you
thank you thank you Trevor alrighty so the next item on our list is to talk
about the future agenda items so the Bonnie Bray Street update is something
that we've been giving you updates on I guess feedback on that would be how
often would you like to see the updates what happens between a month is really
probably not substantial enough to bring you back an update on a construction I
would see where you might want to have an update at least on Bonnie Bray phase
three since we're getting it back out to bid but just question on what type of
updates you would like to receive on that I personally would like to see every
month okay yeah I mean honestly I mean if there's not much change you can put
that in the in the in the back up and then just simply say hey are there any
questions I mean it's perfect yeah no problem that's very simple and you can
see the paragraphs are very simple on the citywide speed study update we did
that back in October we did hold the public hearing December 6 that has been
adopted James and his team have been going out and replacing the speed limit
signs so you probably will see that work it's happening you know kind of all over
town where those replacements need to be made I will tell you our anticipation
when we would bring this back to you would be simply when we hear back from
textile which they told us could take up to six months on the information we sent
to them for their review of their roadways so that's the process that they
have we've already submitted everything to them Brett's been coordinating on
those efforts but at this time we have not heard back from them we do meet
with them monthly to ask for updates and follow up on a regular basis but that's
for any of the roadways that actually were reviewed that are text dots so any
questions on that item I would anticipate we we're leaving it on here
just so we bring you back the update when text dots ready but we won't oh got
it okay Logan separated it out for me so I guess what we're asking we'll remove
number two and then leave number five on here thank you Logan I'm sorry I hadn't
looked that far down yet so that's that's the goal so we will bring that
back as soon as textile is ready on the third line is Hickory Creek Road phase
three update so similarly we'll just bring you that as you know if there's
not a lot of changes we'll do the same thing for Bonnie braid that is actively
ongoing and we were very excited to have that project happening Ronnie Road I'm
sorry not Ronnie wrote I've got that on my brain talking about money very face
six Ryan Road we did provide an update in the September staff report and so I
think we've explained this before and so I don't know if this is something you
want to hear regular information on or not but as soon as Hickory Creek phase
three gets to a point where we're realizing that we're getting very close
to construction to be completed and we can sync those up our goal is to when
Hickory Creek phase three completes then Ryan Road would begin and obviously the
purpose of that is is that those are the major East West corridors along 2181
that get folks from 2181 to the west side of the side of the town so our
anticipation is to bring that back there's really no updates we are at 30%
and on hold until we get to the point where we feel like so keep in mind that
will go through a design process and then go through the construction but the
construction will not begin until Hickory Creek phase 3 is completed so on
that one happy to leave it on the agenda there's not really a whole lot to talk
about at this point because the Hickory Creek phase 3 project is a multi-year
project so and then I guess from so my question would be would you like to us
to remove Ryan Road because we're really not updating you on it until we get to
the point that's ready to bring the update okay we can remove that one perfect
Logan has a separate tracker that you're not seeing here that says don't forget
to bring this back to mobility committee so when we promise we're gonna do
something we're tracking that we don't miss it so I appreciate her efforts on
that and then I guess the last thing that I'd like to add to the future item
is your request to look at the terms for kind of when we see the receive updates
as I mentioned this is something similar we did with DCTA but looking at from an
ITS perspective if there's not really a whole lot to bring forward or any
changes you know how you'd like to work through that so I'm gonna open up that
discussion for the two of you and kind of figure out what you would like to see
from that perspective well I mean are we going to my John posters report correct
so are you comfortable I'll have to bring it back as a future agenda item so
are you comfortable with me bringing it back and at that time we can have the
discussion yeah okay perfect then we'll put it on the agenda for the February
meeting are there any other items you would like for us to bring forward to
you that you're interested in or anything we can have any staff members
report on I think I do but it may be more for the whole council okay and that
is and see attorney's office can a new chair weigh in on this based upon our
discussion yesterday about road impact fees and that the qualified projects
are the mobility I think it's the mobility plan that's correct that's what
I think you said so it'd be interesting to see you know what is on the mobility
plan either as an example in each one of the sections in the next five years
that's planned to be either an expansion for capacity or new construction which
would qualify for those so I think when we talk about that so I don't know that
that might be something I'll probably just bring that up either in a two
minute pitch or something because as we go to our public meeting I mean if we
talk about it here we're just going to move it forward to the council but I
think that data would be important especially for the public hearing when we
go okay this is so high elevation this is so in the weeds how do we say okay
this is supposed to impact this so I'll put together a two-minute pitch on that
okay because that's gonna take a little time probably but yeah I've done so no we
don't need to discuss it here okay yeah wonderful thank you anything else yes
also for these around town projects such as McKinney you know in in phase one
phase two southeast you know we see the areas that we're taking care of right
now is there any way that you all can have me to direct the citizens you know
where to go to see how far along the projects are absolutely so why don't we
bring that back as a future agenda item and we can show how we can direct you to
the areas of where they can receive information and so that's not an issue
at all that's something we have readily available and we're happy to do that
when I came aboard on the City Council you know one of the things that the
southeast neighborhood people South Sedna people brought to my attention
first was Morris Street and right now I know that Morris Street has been given
some attention but right now as I drive down more Street the only thing that I
see that's different is the signage for the speed and I'm very cognizant of that
and I look and match my speed to you know what it's supposed to be sure I'm
doing what the sign is it's it's telling me to do but I'm also getting some
feedback that this street is still being ignored so I think um what would I like
to put that back on the agenda to give me some direction as to what I need to
tell these folks sure that's not a problem we actually have a project that
was approved as a part of the DCTA trip okay to do more Street and that's been a
part of the submission so I think that's fine to bring that back we can bring it
back as a staff update that's not an issue kind of talk through that and so
definitely that's an easy ask and I'll also ask that we have the traffic team
to come back out to one of their set of meetings we had one this past Monday I'm
sure you know one it's going to come up again is there any way we can have them
your team to come back out to one of the meetings I'll call speak to the chair
of that Association and see we come back out and give an update directly because
they're seeing a lot of things going on in the neighborhood I'm happy but of
course I don't drive down those streets every day so I appreciate it if if you
all will come back out sure I'll work with Trevor on that to find out when
there's a another update that could be made and if it's something that we need
to bring forward to the committee we'll do so but okay we'll sidebar that and
work on when when the next meeting might be available that we can actually come
and bring some news that's worthy to share so okay and then we had some
pre-construction meetings with them but giving them an update on a regular basis
I think Trevor and I can work through that with the team okay no problem
very much absolutely all right did you have any other streets in particular
that you want them to take a look at no I mean all of them I'd heard you say
something about Oakland Street whether or not course that's a pretty rough one I
don't know if I don't remember exactly what we were planning for Oakland Street
so and we can bring that back to you Oakland was a part of the bond
submission yesterday okay and it is included in one of the 2019 bonds but in
order to do that project we actually need to reconstruct quite a bit of
drainage in that area so that will come up during the bond discussions and so
it's probably applicable for that to come up during that time frame versus
us bring something to you separately okay but if you have particular questions we
can definitely help you with that all right thank you all right you have
anything else sir yeah well that's it for us
are there any concluding items did you have any kind of concluding items okay
well I am going to declare this meeting and so we don't need we're not talking
about any kind of future dates right now that's okay well I'll declare this
meeting closed at 11 o'clock all right thank you very much