WEBVTT 00:00:00.000 --> 00:00:04.200 - Number 22nd, 2018, Public Utilities Board. 00:00:04.200 --> 00:00:07.679 The first item on the agenda is the consent agenda. 00:00:07.679 --> 00:00:10.240 So does any board members wish to pull an item 00:00:10.240 --> 00:00:11.359 on the consent? 00:00:14.599 --> 00:00:15.820 Nope, okay. 00:00:15.820 --> 00:00:19.300 Do we have a motion to approve items A through D 00:00:19.300 --> 00:00:20.620 on the consent agenda? 00:00:21.480 --> 00:00:22.320 - So moved. 00:00:24.059 --> 00:00:25.480 - Second. 00:00:25.480 --> 00:00:26.500 - All in favor? 00:00:27.559 --> 00:00:28.399 - Aye. - Aye. 00:00:28.399 --> 00:00:29.219 - Opposed? 00:00:30.039 --> 00:00:31.399 Motion carries. 00:00:31.399 --> 00:00:33.359 Items for individual consideration. 00:00:33.359 --> 00:00:36.039 The first item is consider the approval 00:00:36.039 --> 00:00:39.799 of the board minutes from October 8th of 2018. 00:00:39.799 --> 00:00:41.960 Were there any changes or corrections 00:00:41.960 --> 00:00:45.000 that need to be made? 00:00:45.000 --> 00:00:47.840 Okay, having none, then we'll approve them as presented. 00:00:50.320 --> 00:00:53.159 Receive nominations and elect a secretary 00:00:53.159 --> 00:00:55.920 for the Public Utilities Board. 00:00:55.920 --> 00:00:58.320 Do we have any nominations? 00:01:00.159 --> 00:01:01.659 - I'd like to nominate Charlie. 00:01:05.079 --> 00:01:05.920 - Okay. 00:01:07.000 --> 00:01:08.680 Is there something formally we have to do? 00:01:08.680 --> 00:01:10.079 Is one nomination good? 00:01:11.760 --> 00:01:13.760 Do you accept that nomination? 00:01:13.760 --> 00:01:14.599 Okay. 00:01:16.159 --> 00:01:18.920 Okay, all in favor of Charlie being the secretary? 00:01:18.920 --> 00:01:19.760 Say aye. 00:01:19.760 --> 00:01:20.599 - Aye. - Aye. 00:01:20.599 --> 00:01:22.040 - Opposed? 00:01:22.040 --> 00:01:23.500 Congratulations, Charlie. 00:01:25.959 --> 00:01:28.599 Item number three, consider recommending the adoption 00:01:28.599 --> 00:01:30.439 of an ordinance for the City of Denton 00:01:31.719 --> 00:01:36.049 and to execute an agreement with Hewitt-Sillers, Incorpor 00:01:36.049 --> 00:01:36.640 ated. 00:01:54.359 --> 00:01:55.200 - Good evening, everyone. 00:01:55.200 --> 00:01:56.680 I'm Chad Allen, Deputy City Engineer, 00:01:56.680 --> 00:01:57.799 and I have this presentation 00:01:57.799 --> 00:02:01.000 about the McKinney Street widening final design contract. 00:02:01.000 --> 00:02:02.560 It does involve utility funds, 00:02:02.560 --> 00:02:04.359 so we're spending water and wastewater funds 00:02:04.359 --> 00:02:05.439 to build some of the improvements 00:02:05.439 --> 00:02:07.480 that are associated with this project. 00:02:07.480 --> 00:02:09.439 Otherwise, it's a large roadway project. 00:02:10.439 --> 00:02:12.319 I'm asking you to consider recommending adoption 00:02:12.319 --> 00:02:14.560 of the ordinance to allow us to execute the agreement 00:02:14.560 --> 00:02:17.680 for the engineering-related professional services 00:02:17.680 --> 00:02:19.159 to widen McKinney Street, 00:02:19.159 --> 00:02:22.120 and the contract would be with Hewitt-Sollers, Inc. 00:02:22.120 --> 00:02:26.039 in the amount of $1,731,200. 00:02:27.879 --> 00:02:30.400 So this map shows the extents of the project. 00:02:30.400 --> 00:02:32.280 On the west end, it starts at Woodrow, 00:02:32.280 --> 00:02:34.840 and on the east end, it goes all the way to Grissom Road. 00:02:34.840 --> 00:02:37.680 We've performed 30% design already 00:02:37.680 --> 00:02:40.439 of this entire length of the project, 00:02:40.439 --> 00:02:42.000 but the final design part of the project 00:02:42.000 --> 00:02:43.520 focuses in on this red portion 00:02:43.520 --> 00:02:46.099 from Loop 288 east to Grissom Road. 00:02:47.639 --> 00:02:49.840 So the scope of the project includes widening McKinney 00:02:49.840 --> 00:02:52.120 from two lanes to four lane divided roadway 00:02:52.120 --> 00:02:54.680 and installing turn lanes and sidewalks. 00:02:54.680 --> 00:02:57.080 We're gonna adjust utilities along the corridor, 00:02:57.080 --> 00:02:59.319 and we're also gonna build a 20-inch water transmission 00:02:59.319 --> 00:03:00.000 main 00:03:00.000 --> 00:03:02.159 from Loop 288 to Mayhill Road. 00:03:02.159 --> 00:03:03.759 We're gonna build drainage improvements 00:03:03.759 --> 00:03:04.919 throughout the corridor, 00:03:04.919 --> 00:03:08.120 and right now we have about $18.3 million in the budget. 00:03:08.120 --> 00:03:09.639 We don't expect that that's gonna be enough 00:03:09.639 --> 00:03:11.919 to allow us to complete the entire project, 00:03:11.919 --> 00:03:14.120 so we plan to bid the project with alternates 00:03:14.120 --> 00:03:15.800 and just build as far as we can, 00:03:15.800 --> 00:03:17.680 starting at the loop going east. 00:03:19.099 --> 00:03:21.639 So here's a little bit of history about the project. 00:03:21.639 --> 00:03:23.919 In June of 2016, Textot and the City of Denton 00:03:23.919 --> 00:03:26.719 agreed to turn the roadway over from Textot 00:03:26.719 --> 00:03:27.560 to the City of Denton. 00:03:27.560 --> 00:03:29.360 So the City of Denton now owns the roadway, 00:03:29.360 --> 00:03:30.719 and we maintain it. 00:03:30.719 --> 00:03:32.719 And then in January of last year, 00:03:32.719 --> 00:03:35.199 we entered into an advanced funding agreement with Textot, 00:03:35.199 --> 00:03:39.780 and they gave us $18.3 million to widen the road. 00:03:42.039 --> 00:03:44.680 We originally intended to use a design-build process 00:03:44.680 --> 00:03:46.919 to design and construct McKinney Street. 00:03:46.919 --> 00:03:48.000 As part of that process, 00:03:48.000 --> 00:03:50.719 we hired an engineering firm to be our representative, 00:03:50.719 --> 00:03:54.199 and so far they've created 30% construction plans. 00:03:54.199 --> 00:03:57.560 Also, next, if we continue down the design-build pathway, 00:03:57.560 --> 00:04:00.400 they would issue an RFQ and then an RFP 00:04:00.400 --> 00:04:02.280 to help us bring on a design builder. 00:04:02.280 --> 00:04:03.680 And then after that, the design builder 00:04:03.680 --> 00:04:05.479 would finish the construction documents 00:04:05.479 --> 00:04:07.939 and build the project sort of simultaneously. 00:04:10.039 --> 00:04:12.599 Last year, we brought on Hugh at Zollers 00:04:12.599 --> 00:04:15.000 as part of an RFQ, 00:04:15.000 --> 00:04:17.240 and we chose them to be our engineering representative. 00:04:17.240 --> 00:04:18.240 And as of today, 00:04:18.240 --> 00:04:21.680 they've created the 30% construction plans. 00:04:21.680 --> 00:04:23.319 So right now, we can move forward 00:04:23.319 --> 00:04:25.000 with the design-build process, 00:04:25.000 --> 00:04:28.800 or we could have Hugh at Zollers just perform final design, 00:04:28.800 --> 00:04:30.079 which is our typical process, 00:04:30.079 --> 00:04:30.920 and then build the project 00:04:30.920 --> 00:04:33.399 with our standard solicitation process. 00:04:33.399 --> 00:04:36.079 Rather than go through the RFQ and RFP process right now, 00:04:36.079 --> 00:04:38.160 which would take until May of next year, 00:04:38.160 --> 00:04:40.519 we would prefer just to get Hugh at Zollers 00:04:40.519 --> 00:04:41.879 under a final design contract 00:04:41.879 --> 00:04:44.120 so that we could start construction next May 00:04:44.120 --> 00:04:47.920 instead of just finishing the RFP process by next May. 00:04:47.920 --> 00:04:49.240 So that's what we're asking to do. 00:04:49.240 --> 00:04:51.120 We're proposing to cancel 00:04:51.120 --> 00:04:53.439 the remainder of the Hugh at Zollers contract, 00:04:53.439 --> 00:04:56.519 and then enter into a new contract for final design. 00:04:58.879 --> 00:05:00.319 We would select Hugh at Zollers 00:05:00.319 --> 00:05:03.800 for the final design project using RFQ 6590, 00:05:03.800 --> 00:05:07.079 and that is an RFQ that happened last March 00:05:07.079 --> 00:05:09.399 that allowed us to have now a pre-qualified list 00:05:09.399 --> 00:05:11.959 of engineering firms that we can choose from quickly 00:05:11.959 --> 00:05:13.480 to design our projects. 00:05:13.480 --> 00:05:15.720 Hugh at Zollers is one of those qualified firms 00:05:15.720 --> 00:05:17.439 for roadway design. 00:05:18.560 --> 00:05:20.720 So here's a little bit of information about the contracts. 00:05:20.720 --> 00:05:25.600 The original contract amount is $1,358,300. 00:05:25.600 --> 00:05:29.720 So far, Hugh at Zollers has earned $754,300, 00:05:29.720 --> 00:05:33.920 and so remaining in that contract is $584,000. 00:05:33.920 --> 00:05:37.120 So far, they've developed a 30% construction plans. 00:05:37.120 --> 00:05:38.920 They've done a lot of special services 00:05:38.920 --> 00:05:41.480 that are required to finally design the project, 00:05:41.480 --> 00:05:42.319 to build the project. 00:05:42.319 --> 00:05:44.879 They've done geotech and environmental 00:05:44.879 --> 00:05:46.199 and utility coordination 00:05:46.199 --> 00:05:48.120 and subsurface utility engineering, 00:05:48.120 --> 00:05:50.439 and then they also develop final plans 00:05:50.439 --> 00:05:51.800 for the construction phase sidewalk 00:05:51.800 --> 00:05:53.560 that was built from Loop 288 00:05:53.560 --> 00:05:56.639 to Ryan High School recently, successfully. 00:05:56.639 --> 00:06:00.000 The new contract would be for final design services. 00:06:00.000 --> 00:06:02.439 So we would cancel the original contract. 00:06:02.439 --> 00:06:05.040 That $584,000 would not be spent, 00:06:05.040 --> 00:06:06.800 and then we would enter into a new contract 00:06:06.800 --> 00:06:08.120 for final design services 00:06:08.120 --> 00:06:12.680 in the amount of $1,731,200. 00:06:12.680 --> 00:06:14.879 So that would be an additional $1.1 million 00:06:14.879 --> 00:06:18.240 on top of the $584 remaining in the original contract. 00:06:19.600 --> 00:06:22.079 If we do this, the final design scope 00:06:22.079 --> 00:06:23.360 includes all of these things 00:06:23.360 --> 00:06:25.000 that are required to finish the plans, 00:06:25.000 --> 00:06:27.560 topographic surveying, easement preparation, 00:06:27.560 --> 00:06:30.319 environmental, public involvement activities, 00:06:30.319 --> 00:06:33.199 the roadway design, 1.8 miles of roadway design, 00:06:33.199 --> 00:06:36.040 drainage, water, wastewater, as-built surveying, 00:06:36.040 --> 00:06:37.920 and then some construction services. 00:06:39.680 --> 00:06:41.600 So here's a comparison of the schedule, 00:06:41.600 --> 00:06:42.680 and this is one of the reasons, 00:06:42.680 --> 00:06:44.399 this is the reason we really wanna do this. 00:06:44.399 --> 00:06:46.319 We wanna start construction in May 00:06:46.319 --> 00:06:49.480 instead of just finishing up an RFP process in May. 00:06:49.480 --> 00:06:51.560 So the original design build schedule, 00:06:51.560 --> 00:06:54.439 we were supposed to have 30% plans in September of 2018. 00:06:54.439 --> 00:06:56.199 We have those. 00:06:56.199 --> 00:06:58.759 Then we would go through sort of a lengthy RFQ 00:06:58.759 --> 00:07:01.779 and RFP process that would end next May. 00:07:01.779 --> 00:07:04.319 Then our design builder would come on board, 00:07:04.319 --> 00:07:06.579 and they would start to do final design 00:07:06.579 --> 00:07:09.459 and sort of construct it simultaneously 00:07:09.459 --> 00:07:11.480 after they could finish a couple design packages. 00:07:11.480 --> 00:07:14.339 What we wanna do now is that we have the 30% design. 00:07:14.339 --> 00:07:16.360 We wanna bid and award a utility package 00:07:16.360 --> 00:07:17.480 to start construction in May. 00:07:17.480 --> 00:07:19.720 We can do that if we bring Huwitz-Aullers on 00:07:19.720 --> 00:07:21.379 with his final design contract. 00:07:21.379 --> 00:07:23.319 We can be under construction in May, 00:07:23.319 --> 00:07:24.519 and it's really important that we do that 00:07:24.519 --> 00:07:27.680 because we have stakeholders like NECS, NECCOG, and TxDOT 00:07:27.680 --> 00:07:29.319 that really want us to start spending money 00:07:29.319 --> 00:07:31.560 on the construction project. 00:07:31.560 --> 00:07:33.879 Then we wanna bid and award a paving and drainage package 00:07:33.879 --> 00:07:36.000 in November of 2019, and again, 00:07:36.000 --> 00:07:38.279 basically complete the job in the same amount of time 00:07:38.279 --> 00:07:40.519 that we'd get under construction sooner in May, 00:07:40.519 --> 00:07:42.560 and that's what our partners want us to do. 00:07:44.199 --> 00:07:46.079 So we recommend adoption of the ordinance 00:07:46.079 --> 00:07:48.959 and execution of this agreement for final design 00:07:48.959 --> 00:07:50.360 of the McKinney Street widening project 00:07:50.360 --> 00:07:51.680 with Huwitz-Aullers Inc. 00:07:51.680 --> 00:07:56.600 And the not to exceed amount of $1,731,200. 00:07:56.600 --> 00:07:57.720 And I'll be happy to try to answer 00:07:57.720 --> 00:07:59.120 any questions you might have. 00:08:02.600 --> 00:08:04.920 - You mentioned that the funding amount 00:08:04.920 --> 00:08:08.000 would most likely not finish the project. 00:08:08.000 --> 00:08:11.800 Can you make any estimations about how far 00:08:11.800 --> 00:08:15.319 the 18 million might take us? 00:08:16.759 --> 00:08:18.600 - So this is Grissom. 00:08:18.600 --> 00:08:20.439 So we're thinking we can get down, 00:08:20.439 --> 00:08:22.519 I'm not sure what this street is called, I'm sorry. 00:08:22.519 --> 00:08:26.040 We think we can get here or here with the roadway project. 00:08:26.040 --> 00:08:28.160 Right now we estimate that the red segment here 00:08:28.160 --> 00:08:31.160 is gonna cost about $24 million. 00:08:31.160 --> 00:08:34.659 We currently have about 16 to 18 left in the account, 00:08:34.659 --> 00:08:36.000 plus we have some utility funds 00:08:36.000 --> 00:08:38.039 in the amount of three or $4 million. 00:08:38.039 --> 00:08:41.240 So we don't think we can build the entire project 00:08:41.240 --> 00:08:42.639 to Grissom, but we can get close. 00:08:42.639 --> 00:08:44.600 But again, we're gonna bid it all the way to Grissom 00:08:44.600 --> 00:08:46.240 and design it all the way to Grissom 00:08:46.240 --> 00:08:47.919 and have alternates in the contract. 00:08:47.919 --> 00:08:49.679 Hopefully we can get some good processing 00:08:49.679 --> 00:08:51.200 and we can build the entire project 00:08:51.200 --> 00:08:53.320 or we could get some additional funding. 00:08:53.320 --> 00:08:55.039 - When you mentioned the estimate 00:08:55.039 --> 00:08:57.120 of wherever that street was, 00:08:57.120 --> 00:09:00.679 was that with everything, with drainage and sidewalks 00:09:00.679 --> 00:09:02.200 and everything to that point? 00:09:02.200 --> 00:09:03.360 - Yes, that's everything. 00:09:03.360 --> 00:09:05.039 - Okay, okay. 00:09:05.039 --> 00:09:08.000 - Was this gonna be the first road design 00:09:08.000 --> 00:09:09.480 build project that you were doing? 00:09:09.480 --> 00:09:10.320 - It was going to be. 00:09:10.320 --> 00:09:11.799 - Okay, all right. 00:09:11.799 --> 00:09:13.480 That answers. 00:09:13.480 --> 00:09:14.320 - Okay. 00:09:14.320 --> 00:09:15.159 - It's going, okay. 00:09:15.159 --> 00:09:16.000 - Okay. 00:09:16.000 --> 00:09:20.000 - To finish the project, is that an additional 20 million? 00:09:20.000 --> 00:09:23.039 - So are you talking about this part of the project? 00:09:24.360 --> 00:09:27.080 - I guess we're talking about the little red line 00:09:27.080 --> 00:09:27.919 you've got there. 00:09:27.919 --> 00:09:30.200 - Okay, yes, the eastern end of the project, 00:09:30.200 --> 00:09:32.519 our current estimate is for $24 million. 00:09:32.519 --> 00:09:33.500 - Total? 00:09:33.500 --> 00:09:34.519 - Yes. 00:09:34.519 --> 00:09:38.220 - And this part is 18 million, is that right? 00:09:39.440 --> 00:09:41.559 - That's how much money TechStalk gave us. 00:09:41.559 --> 00:09:44.360 TechStalk gave us $18.3 million. 00:09:44.360 --> 00:09:47.159 - So it'd be a six million or so shortfall. 00:09:47.159 --> 00:09:48.539 - We have some utility funds too, 00:09:48.539 --> 00:09:50.519 so it's about a three or $4 million shortfall 00:09:50.519 --> 00:09:51.440 we have right now. 00:09:53.320 --> 00:09:54.960 - Where's that gonna come from? 00:09:54.960 --> 00:09:57.399 - We, if we don't get additional funding, 00:09:57.399 --> 00:09:59.059 we're gonna build the project with alternates 00:09:59.059 --> 00:10:00.559 and we're just gonna build a shorter length. 00:10:00.559 --> 00:10:01.960 We're gonna build as far as we can, 00:10:01.960 --> 00:10:04.480 starting at loop 288 and going east. 00:10:06.039 --> 00:10:07.019 - Okay. 00:10:07.019 --> 00:10:09.279 - So we would set up the bid 00:10:09.279 --> 00:10:10.720 so that we go to certain roadways 00:10:10.720 --> 00:10:12.559 and we have segments that we can add on 00:10:12.559 --> 00:10:13.480 if we can afford it. 00:10:13.480 --> 00:10:15.399 And the contractor will provide numbers 00:10:15.399 --> 00:10:17.200 to allow us to add on to the bid. 00:10:18.039 --> 00:10:19.000 We'll bid it with alternates. 00:10:19.000 --> 00:10:21.559 We're doing it right now with our Hickory Creek West Road, 00:10:21.559 --> 00:10:23.200 Hickory Creek Road West project. 00:10:26.440 --> 00:10:27.980 - So what is the outlook for funding 00:10:27.980 --> 00:10:30.039 for the western section? 00:10:32.039 --> 00:10:35.080 - I guess that could be part of a future bond program. 00:10:36.299 --> 00:10:38.360 - So no near term? 00:10:38.360 --> 00:10:40.679 - I think it would be funds from a future bond program 00:10:40.679 --> 00:10:44.019 where we do have 30% design for that right now. 00:10:44.019 --> 00:10:46.000 So that's really good information. 00:10:46.000 --> 00:10:48.120 It's definitely not wasted information. 00:10:48.120 --> 00:10:50.720 We'll have that available if funds do come available 00:10:50.720 --> 00:10:53.200 and we can finish the design of the project. 00:10:53.200 --> 00:10:56.639 - So is this contract gonna finish design on that section 00:10:56.639 --> 00:10:58.000 or just-- - No, it is not. 00:10:58.000 --> 00:10:59.159 - Just at east? 00:10:59.159 --> 00:11:00.000 - Yes, sir. 00:11:02.480 --> 00:11:05.429 - So is there different ownership or jurisdiction of the 00:11:05.429 --> 00:11:05.720 road 00:11:05.720 --> 00:11:08.159 from east to west of loop 288? 00:11:08.159 --> 00:11:09.000 - No, there is not. 00:11:09.000 --> 00:11:10.240 We own the entire road. 00:11:10.240 --> 00:11:12.480 We maintain the entire road starting in Elm 00:11:12.480 --> 00:11:15.559 and going all the way out to the eastern city limits. 00:11:15.559 --> 00:11:17.639 Techstop turned that over to us. 00:11:17.639 --> 00:11:20.679 Unfortunately, they only gave us 18 million instead of 40 00:11:20.679 --> 00:11:22.399 or a larger amount. 00:11:22.399 --> 00:11:23.759 They basically gave us, 00:11:23.759 --> 00:11:26.039 they worked on the design of this project for years 00:11:26.039 --> 00:11:28.320 and they just gave us what was left out of their project 00:11:28.320 --> 00:11:30.519 account when they turned over the road to us. 00:11:31.440 --> 00:11:33.000 It wasn't based on any estimate of, 00:11:33.000 --> 00:11:34.759 hey, this is the amount of money 00:11:34.759 --> 00:11:37.080 you need to build the project. 00:11:37.080 --> 00:11:41.840 - And so we chose to do the eastern component 00:11:41.840 --> 00:11:44.960 that wasn't a stipulation of the money or anything. 00:11:44.960 --> 00:11:45.799 - No, it was not. 00:11:45.799 --> 00:11:47.720 We chose to focus on that eastern end. 00:11:47.720 --> 00:11:49.039 - Okay, great. 00:11:49.039 --> 00:11:50.639 - But we'll also work with our, 00:11:50.639 --> 00:11:54.480 we have a consultant, his name is John Polster with ITS 00:11:54.480 --> 00:11:56.960 and they work very closely with city staff 00:11:56.960 --> 00:11:59.320 and the council of governments along with county 00:11:59.320 --> 00:12:00.720 and Techstop. 00:12:00.720 --> 00:12:05.720 So while Chad does mention that there is a shortfall, 00:12:06.080 --> 00:12:08.120 we work pretty closely with them 00:12:08.120 --> 00:12:11.240 and if we can try to identify those funds, 00:12:11.240 --> 00:12:13.000 he's a good advocate to help us. 00:12:13.000 --> 00:12:18.000 - I just hate to have to go back out there two years later 00:12:18.320 --> 00:12:20.120 or whatever and cause disruption again. 00:12:20.120 --> 00:12:21.360 - I think the other thing too, 00:12:21.360 --> 00:12:22.879 Chad, can you go back to that, 00:12:22.879 --> 00:12:26.600 the slide that showed the timeline for just a few moments 00:12:27.639 --> 00:12:29.799 with that change and again, cut me if I'm wrong, 00:12:29.799 --> 00:12:32.320 part of that is trying to go to construction a lot sooner 00:12:32.320 --> 00:12:33.799 to stretch those dollars. 00:12:33.799 --> 00:12:34.639 - It is. 00:12:34.639 --> 00:12:39.519 - So the quicker we can get a contractor on underbid, 00:12:39.519 --> 00:12:42.039 the further those dollars go just based on our, 00:12:42.039 --> 00:12:43.600 based on the history we're having here 00:12:43.600 --> 00:12:45.919 and here in Denton around the region 00:12:45.919 --> 00:12:47.159 when it comes to construction. 00:12:47.159 --> 00:12:52.159 So it may just, even just a few months helps quite a bit. 00:12:53.840 --> 00:12:57.360 - So when Techstop turns a road over to us, 00:12:57.360 --> 00:12:59.519 don't they usually either upgrade it 00:12:59.519 --> 00:13:04.519 or give you an equivalent of what it would be to upgrade it 00:13:04.720 --> 00:13:06.480 or not depending? 00:13:06.480 --> 00:13:08.480 - So usually when we take back a road, 00:13:08.480 --> 00:13:10.759 yes, we coordinate with Techstop 00:13:10.759 --> 00:13:12.840 and they'll go in and reconstruct the road 00:13:12.840 --> 00:13:14.919 up to our standards or some standards 00:13:14.919 --> 00:13:16.879 that we agree with them about 00:13:16.879 --> 00:13:18.240 and then after they rebuild the road, 00:13:18.240 --> 00:13:19.200 we agree to take it over 00:13:19.200 --> 00:13:20.500 because we don't want to immediately 00:13:20.500 --> 00:13:22.360 have to start maintaining that roadway. 00:13:22.360 --> 00:13:23.639 We don't have the money to do that 00:13:23.639 --> 00:13:25.960 so that's usually what happens, yes. 00:13:25.960 --> 00:13:27.639 In this case, it did not happen. 00:13:27.639 --> 00:13:30.960 They gave us that money so that we could widen it 00:13:30.960 --> 00:13:31.879 and reconstruct it. 00:13:31.879 --> 00:13:33.759 It just doesn't cover the entire limits 00:13:33.759 --> 00:13:34.879 of the length of the project. 00:13:34.879 --> 00:13:35.720 - All right. 00:13:37.200 --> 00:13:39.080 All right, any other questions? 00:13:41.240 --> 00:13:42.120 - Forgive the newbie. 00:13:42.120 --> 00:13:46.399 Can you just define design build? 00:13:46.399 --> 00:13:49.399 - So design build is a process that allows, 00:13:49.399 --> 00:13:51.679 what usually happens is the city will get an engineer 00:13:51.679 --> 00:13:53.039 to create the 30% plan 00:13:53.039 --> 00:13:55.080 so we have a preliminary set of plans 00:13:55.080 --> 00:13:58.919 and we give it out, we solicit our design build teams 00:13:58.919 --> 00:14:02.000 and usually it's a contractor who's teamed up 00:14:02.000 --> 00:14:04.279 with an engineer and others 00:14:04.279 --> 00:14:08.120 and they give you a guaranteed maximum price 00:14:08.120 --> 00:14:09.759 based on the 30% plan 00:14:09.759 --> 00:14:12.279 so you pick the design build team 00:14:12.279 --> 00:14:14.879 because they give you a guaranteed maximum price 00:14:14.879 --> 00:14:17.159 and then they guarantee to finish the design 00:14:17.159 --> 00:14:18.820 and build it for that amount. 00:14:18.820 --> 00:14:20.519 There's some unknowns when you do that. 00:14:20.519 --> 00:14:22.240 You don't have final design yet 00:14:22.240 --> 00:14:25.279 but the teams are trying to maybe use some innovation 00:14:25.279 --> 00:14:28.519 to get it done so that they can make a profit 00:14:28.519 --> 00:14:30.720 and after they give you your guaranteed maximum price 00:14:30.720 --> 00:14:32.559 so they would finish the design 00:14:32.559 --> 00:14:36.360 and they also are able to issue construction packages 00:14:37.559 --> 00:14:40.000 in piecemeal so they can do a grading package 00:14:40.000 --> 00:14:42.720 and then a utility package and then a paving package 00:14:42.720 --> 00:14:45.399 so they can theoretically start construction sooner. 00:14:45.399 --> 00:14:47.360 We're gonna have our designer, Hugh Zollers, 00:14:47.360 --> 00:14:48.639 if you approve this contract, 00:14:48.639 --> 00:14:49.879 we're gonna sort of do it like that. 00:14:49.879 --> 00:14:51.679 They're gonna issue the utility package first 00:14:51.679 --> 00:14:53.000 and we're gonna go start building it 00:14:53.000 --> 00:14:55.320 and then they're gonna issue the paving drainage package 00:14:55.320 --> 00:14:57.159 next and we're gonna go start building it 00:14:57.159 --> 00:15:00.360 so it's sort of a pseudo design build process. 00:15:00.360 --> 00:15:02.159 - I just wasn't sure what the hyphen meant 00:15:02.159 --> 00:15:04.679 whether it was first design, then build, 00:15:04.679 --> 00:15:06.840 design combo. - It's simultaneous, yeah. 00:15:06.840 --> 00:15:08.320 - Design build combo, okay. 00:15:08.320 --> 00:15:10.679 - Exactly. - All right, thank you. 00:15:10.679 --> 00:15:12.039 - Happens at the same time. 00:15:14.840 --> 00:15:16.639 - Any other questions? 00:15:16.639 --> 00:15:19.279 - Just one remaining, any right of way issues? 00:15:19.279 --> 00:15:21.039 - Yes, so we're gonna-- 00:15:21.039 --> 00:15:21.879 (laughing) 00:15:21.879 --> 00:15:22.720 - Good one, Charlie. 00:15:22.720 --> 00:15:23.559 (laughing) 00:15:23.559 --> 00:15:26.289 - We're gonna build a project within the existing right of 00:15:26.289 --> 00:15:26.440 way 00:15:26.440 --> 00:15:28.759 throughout the corridor except at the intersections. 00:15:28.759 --> 00:15:30.440 At the intersections, we need turn lanes 00:15:30.440 --> 00:15:33.080 so we anticipate having to widen the road 00:15:33.080 --> 00:15:34.539 at most of the major intersections 00:15:34.539 --> 00:15:37.080 and get right of way in those areas. 00:15:37.080 --> 00:15:40.000 We're gonna have Hewitt's hollers get that right of way 00:15:40.000 --> 00:15:41.799 and perform those right of way services 00:15:41.799 --> 00:15:43.240 so that we don't overwhelm our staff 00:15:43.240 --> 00:15:45.399 and so that we can get it done more quickly. 00:15:47.720 --> 00:15:49.480 - And that's included in the cost? 00:15:51.000 --> 00:15:52.440 - Right, so-- - Or in addition to? 00:15:52.440 --> 00:15:54.000 - It's gonna be in addition to. 00:15:55.879 --> 00:15:57.320 - Any estimate? 00:15:57.320 --> 00:15:59.080 - We don't have that contract yet. 00:16:04.159 --> 00:16:06.000 - Now any more questions? 00:16:06.000 --> 00:16:07.759 - I have one, just kind of a comment. 00:16:07.759 --> 00:16:10.519 So as the project moves forward 00:16:10.519 --> 00:16:14.100 and the funds start to diminish even further, 00:16:14.100 --> 00:16:18.500 I would encourage whoever is sitting down at the table 00:16:18.500 --> 00:16:20.360 to decide where we spend money 00:16:20.360 --> 00:16:25.360 to evaluate the pedestrian traffic in the area. 00:16:26.179 --> 00:16:29.240 We have lots of kids going from Luke 288, 00:16:29.240 --> 00:16:32.240 well, in the neighborhoods off there off Luke 288, 00:16:32.240 --> 00:16:33.519 walking to Ryan High 00:16:33.519 --> 00:16:37.759 and I don't believe they have a sidewalk to walk on. 00:16:37.759 --> 00:16:40.440 So I would hate to see us widen the road 00:16:40.440 --> 00:16:45.120 and create more capability for automobile traffic 00:16:45.120 --> 00:16:48.120 and not accommodate those that are having to walk 00:16:48.120 --> 00:16:49.120 along the roadway. 00:16:49.120 --> 00:16:51.399 - So focusing on that pedestrian access 00:16:51.399 --> 00:16:52.759 and getting that sidewalk built 00:16:52.759 --> 00:16:55.159 has been such a great focus of city council 00:16:55.159 --> 00:16:58.399 over the last year and we did construct that sidewalk 00:16:58.399 --> 00:16:59.960 on the north side of McKinney Street. 00:16:59.960 --> 00:17:01.200 - So there's a sidewalk there? 00:17:01.200 --> 00:17:02.039 - Yes, sir. 00:17:02.039 --> 00:17:03.639 Using funds from this project. 00:17:03.639 --> 00:17:05.799 So we call it the construction phase sidewalk. 00:17:05.799 --> 00:17:08.059 We pushed it as far away as we could from the right of way 00:17:08.059 --> 00:17:09.599 so that we can get the children 00:17:09.599 --> 00:17:11.480 out of the way of the construction area. 00:17:11.480 --> 00:17:13.839 We obtained easements throughout there. 00:17:13.839 --> 00:17:16.039 And yes, we have a sidewalk that goes from Luke 288 00:17:16.039 --> 00:17:17.920 to Ryan High School and farther east. 00:17:17.920 --> 00:17:19.720 We had a big ribbon cutting out there with the mayor. 00:17:19.720 --> 00:17:20.559 It was beautiful. 00:17:20.559 --> 00:17:21.380 - Oh, great. 00:17:21.380 --> 00:17:22.599 Well, congratulations. 00:17:22.599 --> 00:17:23.960 - But it is temporary. 00:17:23.960 --> 00:17:26.279 - It is temporary, it's concrete, but it is temporary. 00:17:26.279 --> 00:17:27.119 - Sure, sure. 00:17:27.119 --> 00:17:28.599 I mean, everything's temporary, right? 00:17:28.599 --> 00:17:30.000 (laughing) 00:17:30.000 --> 00:17:32.759 - We're gonna take it out when we build the roadway project 00:17:32.759 --> 00:17:35.720 and install a sidewalk that follows the road. 00:17:35.720 --> 00:17:37.559 Right now, it follows the existing ground, 00:17:37.559 --> 00:17:39.400 push back far away from the right of way 00:17:39.400 --> 00:17:40.240 to keep the students safe. 00:17:40.240 --> 00:17:43.960 - But we came up with a solution to help the pedestrians. 00:17:43.960 --> 00:17:45.720 - Absolutely, it was so important. 00:17:45.720 --> 00:17:46.559 - Great. 00:17:46.559 --> 00:17:47.400 Awesome. 00:17:48.759 --> 00:17:50.079 - Just one more question. 00:17:50.079 --> 00:17:50.920 (laughing) 00:17:50.920 --> 00:17:51.740 I'm sorry. 00:17:51.740 --> 00:17:55.000 Do you know about when the construction will take place 00:17:55.000 --> 00:17:56.400 in front of Ryan High School? 00:17:56.400 --> 00:17:58.279 I mean, is there any way it can be scheduled 00:17:58.279 --> 00:18:00.000 so that maybe it's like during the summer 00:18:00.000 --> 00:18:01.160 when the kids are-- 00:18:01.160 --> 00:18:03.119 - So sure, they would try to phase a sidewalk, 00:18:03.119 --> 00:18:05.759 definitely around the activities of the school. 00:18:05.759 --> 00:18:07.880 We would work with the contractor to do that. 00:18:07.880 --> 00:18:09.480 That's a little bit down the road, 00:18:09.480 --> 00:18:11.259 but that's absolutely a focus we would have 00:18:11.259 --> 00:18:12.480 when we started construction. 00:18:12.480 --> 00:18:13.319 - Okay, good. 00:18:16.079 --> 00:18:16.920 All right. 00:18:18.400 --> 00:18:19.779 So do we have a motion? 00:18:22.039 --> 00:18:23.440 - I recommend approval. 00:18:23.440 --> 00:18:24.839 - Second. 00:18:24.839 --> 00:18:26.200 - All in favor? 00:18:26.200 --> 00:18:27.039 - Aye. - Aye. 00:18:27.039 --> 00:18:27.859 - Opposed? 00:18:27.859 --> 00:18:29.240 - Thank you. 00:18:29.240 --> 00:18:30.440 - Thank you. 00:18:30.440 --> 00:18:31.799 - All right, ACM update. 00:18:31.799 --> 00:18:34.380 - Well, to make sure we keep on time. 00:18:36.380 --> 00:18:37.220 - Three minutes. 00:18:37.220 --> 00:18:39.599 - Madam Chair and members of the board, 00:18:39.599 --> 00:18:40.880 not much to report. 00:18:40.880 --> 00:18:44.859 There is, if you'll look in your new business matrix, 00:18:44.859 --> 00:18:47.640 we did add the item in regards to the assessment 00:18:47.640 --> 00:18:49.240 of the Denton Energy Center, 00:18:49.240 --> 00:18:50.480 and we'll be providing, 00:18:50.480 --> 00:18:53.059 staff will be providing an informal staff report 00:18:53.059 --> 00:18:55.359 as an ACM update in December, 00:18:55.359 --> 00:18:56.680 and we'll make sure that staff is here 00:18:56.680 --> 00:18:59.579 to answer any questions that any members of the board 00:18:59.579 --> 00:19:00.720 may have. 00:19:00.720 --> 00:19:03.880 So outside of that, I've got nothing else to report. 00:19:03.880 --> 00:19:06.359 - And I appreciate getting the staff report 00:19:06.359 --> 00:19:07.880 on the sewage release. 00:19:08.759 --> 00:19:09.759 Thank you for that. 00:19:11.880 --> 00:19:13.559 Let's see, concluding items. 00:19:13.559 --> 00:19:15.640 Are there any items that a board member 00:19:15.640 --> 00:19:19.099 would like added to a future agenda? 00:19:19.099 --> 00:19:22.000 - I do have something that, 00:19:22.000 --> 00:19:23.500 it's just kind of an idea I have, 00:19:23.500 --> 00:19:26.059 and maybe I have some shortcomings, 00:19:26.059 --> 00:19:28.359 and so I have a hard time keeping track of it. 00:19:29.720 --> 00:19:33.599 So we have all these capital improvement projects, 00:19:33.599 --> 00:19:35.160 and we have bond projects, 00:19:35.160 --> 00:19:38.960 and some of them have been going on since 2012 00:19:38.960 --> 00:19:41.839 or something like that, maybe not quite that long. 00:19:41.839 --> 00:19:44.279 And some of them are solid waste, 00:19:44.279 --> 00:19:46.039 and some of them are electric, 00:19:46.039 --> 00:19:47.279 and some of them are wastewater, 00:19:47.279 --> 00:19:48.400 and some of them are water, 00:19:48.400 --> 00:19:50.599 and some of them are drainage. 00:19:50.599 --> 00:19:55.000 And I just wonder if maybe quarterly, 00:19:55.000 --> 00:19:56.700 we could get some kind of update 00:19:56.700 --> 00:19:58.119 of the progress of those. 00:19:58.119 --> 00:20:00.160 I know we covered it in the budget process, 00:20:00.160 --> 00:20:02.720 but there's already so much else going on 00:20:02.720 --> 00:20:04.500 in the budget process. 00:20:04.500 --> 00:20:05.339 It would just be nice. 00:20:05.339 --> 00:20:07.279 It seems like at one point in time, 00:20:07.279 --> 00:20:09.319 like the first year that I was here, 00:20:09.319 --> 00:20:10.880 we looked at the-- 00:20:10.880 --> 00:20:11.720 - We looked at the-- 00:20:11.720 --> 00:20:13.359 - Kind of like a construction to date or something. 00:20:13.359 --> 00:20:14.200 - Yeah, and we had, 00:20:14.200 --> 00:20:15.960 there was this cool timeline that showed 00:20:15.960 --> 00:20:17.319 when the project started, 00:20:17.319 --> 00:20:18.440 and when it was funded, 00:20:18.440 --> 00:20:20.720 and the phase it was going through. 00:20:20.720 --> 00:20:22.000 We don't have to have a visual, 00:20:22.000 --> 00:20:24.000 but if we could just have some kind of narrative 00:20:24.000 --> 00:20:26.400 that would say, you know, this is this project, 00:20:26.400 --> 00:20:28.119 and it started in 2012, 00:20:28.119 --> 00:20:30.000 and it got funded with this much money, 00:20:30.000 --> 00:20:31.599 and it's this far complete, 00:20:31.599 --> 00:20:34.099 and we're gonna have to come back for more money, 00:20:34.099 --> 00:20:35.960 or we have enough money to complete it. 00:20:35.960 --> 00:20:38.599 And I mean, I know that sounds like, I don't know. 00:20:38.599 --> 00:20:41.319 Are y'all already keeping track of that stuff already? 00:20:41.319 --> 00:20:43.880 And no, I know you guys are, but other-- 00:20:43.880 --> 00:20:44.720 - We're back to it again. 00:20:44.720 --> 00:20:45.640 We've got it. 00:20:45.640 --> 00:20:49.279 - I mean, I think Phil Gavin, when he was here, 00:20:49.279 --> 00:20:51.000 wanted something like that too. 00:20:51.000 --> 00:20:55.039 And I'm like, now that's years ago, obviously, but yeah. 00:20:55.039 --> 00:21:00.039 - And then did we just recently start looking at drainage, 00:21:00.099 --> 00:21:01.920 or have we always looked at drainage? 00:21:01.920 --> 00:21:03.759 'Cause I don't remember, I mean, I remember-- 00:21:03.759 --> 00:21:05.599 - I think drainage was always a part 00:21:05.599 --> 00:21:07.319 of another department. - Coming up. 00:21:07.319 --> 00:21:09.160 - Right, is that correct? 00:21:09.160 --> 00:21:10.200 We've always done drainage, 00:21:10.200 --> 00:21:11.839 but I think it was cobbled in with another-- 00:21:11.839 --> 00:21:13.200 - Well, the budget was-- - Part of waste water. 00:21:13.200 --> 00:21:15.039 - Combined with-- - Part of waste water. 00:21:15.039 --> 00:21:16.920 - Part of the waste water fund, and so-- 00:21:17.960 --> 00:21:18.779 - So we can certainly-- - I just have, 00:21:18.779 --> 00:21:22.339 I don't remember the last drainage project we looked at. 00:21:22.339 --> 00:21:25.000 I know that it was, well, I do remember it, 00:21:25.000 --> 00:21:26.319 but it's been a long time ago. 00:21:26.319 --> 00:21:30.599 So I just, could just get some kind of update. 00:21:30.599 --> 00:21:32.119 - Sure, we'd like to. - Glad to. 00:21:33.559 --> 00:21:34.880 - Okay. 00:21:34.880 --> 00:21:35.720 - Thanks. - You bet. 00:21:35.720 --> 00:21:36.559 - You're welcome. 00:21:38.359 --> 00:21:39.480 - Any other items? 00:21:42.720 --> 00:21:43.880 - I move we adjourn. 00:21:45.039 --> 00:21:46.880 (laughing) 00:21:46.880 --> 00:21:48.039 - Do we have a second? 00:21:50.240 --> 00:21:51.480 All in favor, aye. 00:21:51.480 --> 00:21:52.319 - Aye.