1 00:00:00,000 --> 00:00:04,200 - Number 22nd, 2018, Public Utilities Board. 2 00:00:04,200 --> 00:00:07,679 The first item on the agenda is the consent agenda. 3 00:00:07,679 --> 00:00:10,240 So does any board members wish to pull an item 4 00:00:10,240 --> 00:00:11,359 on the consent? 5 00:00:14,599 --> 00:00:15,820 Nope, okay. 6 00:00:15,820 --> 00:00:19,300 Do we have a motion to approve items A through D 7 00:00:19,300 --> 00:00:20,620 on the consent agenda? 8 00:00:21,480 --> 00:00:22,320 - So moved. 9 00:00:24,059 --> 00:00:25,480 - Second. 10 00:00:25,480 --> 00:00:26,500 - All in favor? 11 00:00:27,559 --> 00:00:28,399 - Aye. - Aye. 12 00:00:28,399 --> 00:00:29,219 - Opposed? 13 00:00:30,039 --> 00:00:31,399 Motion carries. 14 00:00:31,399 --> 00:00:33,359 Items for individual consideration. 15 00:00:33,359 --> 00:00:36,039 The first item is consider the approval 16 00:00:36,039 --> 00:00:39,799 of the board minutes from October 8th of 2018. 17 00:00:39,799 --> 00:00:41,960 Were there any changes or corrections 18 00:00:41,960 --> 00:00:45,000 that need to be made? 19 00:00:45,000 --> 00:00:47,840 Okay, having none, then we'll approve them as presented. 20 00:00:50,320 --> 00:00:53,159 Receive nominations and elect a secretary 21 00:00:53,159 --> 00:00:55,920 for the Public Utilities Board. 22 00:00:55,920 --> 00:00:58,320 Do we have any nominations? 23 00:01:00,159 --> 00:01:01,659 - I'd like to nominate Charlie. 24 00:01:05,079 --> 00:01:05,920 - Okay. 25 00:01:07,000 --> 00:01:08,680 Is there something formally we have to do? 26 00:01:08,680 --> 00:01:10,079 Is one nomination good? 27 00:01:11,760 --> 00:01:13,760 Do you accept that nomination? 28 00:01:13,760 --> 00:01:14,599 Okay. 29 00:01:16,159 --> 00:01:18,920 Okay, all in favor of Charlie being the secretary? 30 00:01:18,920 --> 00:01:19,760 Say aye. 31 00:01:19,760 --> 00:01:20,599 - Aye. - Aye. 32 00:01:20,599 --> 00:01:22,040 - Opposed? 33 00:01:22,040 --> 00:01:23,500 Congratulations, Charlie. 34 00:01:25,959 --> 00:01:28,599 Item number three, consider recommending the adoption 35 00:01:28,599 --> 00:01:30,439 of an ordinance for the City of Denton 36 00:01:31,719 --> 00:01:36,049 and to execute an agreement with Hewitt-Sillers, Incorpor 37 00:01:36,049 --> 00:01:36,640 ated. 38 00:01:54,359 --> 00:01:55,200 - Good evening, everyone. 39 00:01:55,200 --> 00:01:56,680 I'm Chad Allen, Deputy City Engineer, 40 00:01:56,680 --> 00:01:57,799 and I have this presentation 41 00:01:57,799 --> 00:02:01,000 about the McKinney Street widening final design contract. 42 00:02:01,000 --> 00:02:02,560 It does involve utility funds, 43 00:02:02,560 --> 00:02:04,359 so we're spending water and wastewater funds 44 00:02:04,359 --> 00:02:05,439 to build some of the improvements 45 00:02:05,439 --> 00:02:07,480 that are associated with this project. 46 00:02:07,480 --> 00:02:09,439 Otherwise, it's a large roadway project. 47 00:02:10,439 --> 00:02:12,319 I'm asking you to consider recommending adoption 48 00:02:12,319 --> 00:02:14,560 of the ordinance to allow us to execute the agreement 49 00:02:14,560 --> 00:02:17,680 for the engineering-related professional services 50 00:02:17,680 --> 00:02:19,159 to widen McKinney Street, 51 00:02:19,159 --> 00:02:22,120 and the contract would be with Hewitt-Sollers, Inc. 52 00:02:22,120 --> 00:02:26,039 in the amount of $1,731,200. 53 00:02:27,879 --> 00:02:30,400 So this map shows the extents of the project. 54 00:02:30,400 --> 00:02:32,280 On the west end, it starts at Woodrow, 55 00:02:32,280 --> 00:02:34,840 and on the east end, it goes all the way to Grissom Road. 56 00:02:34,840 --> 00:02:37,680 We've performed 30% design already 57 00:02:37,680 --> 00:02:40,439 of this entire length of the project, 58 00:02:40,439 --> 00:02:42,000 but the final design part of the project 59 00:02:42,000 --> 00:02:43,520 focuses in on this red portion 60 00:02:43,520 --> 00:02:46,099 from Loop 288 east to Grissom Road. 61 00:02:47,639 --> 00:02:49,840 So the scope of the project includes widening McKinney 62 00:02:49,840 --> 00:02:52,120 from two lanes to four lane divided roadway 63 00:02:52,120 --> 00:02:54,680 and installing turn lanes and sidewalks. 64 00:02:54,680 --> 00:02:57,080 We're gonna adjust utilities along the corridor, 65 00:02:57,080 --> 00:02:59,319 and we're also gonna build a 20-inch water transmission 66 00:02:59,319 --> 00:03:00,000 main 67 00:03:00,000 --> 00:03:02,159 from Loop 288 to Mayhill Road. 68 00:03:02,159 --> 00:03:03,759 We're gonna build drainage improvements 69 00:03:03,759 --> 00:03:04,919 throughout the corridor, 70 00:03:04,919 --> 00:03:08,120 and right now we have about $18.3 million in the budget. 71 00:03:08,120 --> 00:03:09,639 We don't expect that that's gonna be enough 72 00:03:09,639 --> 00:03:11,919 to allow us to complete the entire project, 73 00:03:11,919 --> 00:03:14,120 so we plan to bid the project with alternates 74 00:03:14,120 --> 00:03:15,800 and just build as far as we can, 75 00:03:15,800 --> 00:03:17,680 starting at the loop going east. 76 00:03:19,099 --> 00:03:21,639 So here's a little bit of history about the project. 77 00:03:21,639 --> 00:03:23,919 In June of 2016, Textot and the City of Denton 78 00:03:23,919 --> 00:03:26,719 agreed to turn the roadway over from Textot 79 00:03:26,719 --> 00:03:27,560 to the City of Denton. 80 00:03:27,560 --> 00:03:29,360 So the City of Denton now owns the roadway, 81 00:03:29,360 --> 00:03:30,719 and we maintain it. 82 00:03:30,719 --> 00:03:32,719 And then in January of last year, 83 00:03:32,719 --> 00:03:35,199 we entered into an advanced funding agreement with Textot, 84 00:03:35,199 --> 00:03:39,780 and they gave us $18.3 million to widen the road. 85 00:03:42,039 --> 00:03:44,680 We originally intended to use a design-build process 86 00:03:44,680 --> 00:03:46,919 to design and construct McKinney Street. 87 00:03:46,919 --> 00:03:48,000 As part of that process, 88 00:03:48,000 --> 00:03:50,719 we hired an engineering firm to be our representative, 89 00:03:50,719 --> 00:03:54,199 and so far they've created 30% construction plans. 90 00:03:54,199 --> 00:03:57,560 Also, next, if we continue down the design-build pathway, 91 00:03:57,560 --> 00:04:00,400 they would issue an RFQ and then an RFP 92 00:04:00,400 --> 00:04:02,280 to help us bring on a design builder. 93 00:04:02,280 --> 00:04:03,680 And then after that, the design builder 94 00:04:03,680 --> 00:04:05,479 would finish the construction documents 95 00:04:05,479 --> 00:04:07,939 and build the project sort of simultaneously. 96 00:04:10,039 --> 00:04:12,599 Last year, we brought on Hugh at Zollers 97 00:04:12,599 --> 00:04:15,000 as part of an RFQ, 98 00:04:15,000 --> 00:04:17,240 and we chose them to be our engineering representative. 99 00:04:17,240 --> 00:04:18,240 And as of today, 100 00:04:18,240 --> 00:04:21,680 they've created the 30% construction plans. 101 00:04:21,680 --> 00:04:23,319 So right now, we can move forward 102 00:04:23,319 --> 00:04:25,000 with the design-build process, 103 00:04:25,000 --> 00:04:28,800 or we could have Hugh at Zollers just perform final design, 104 00:04:28,800 --> 00:04:30,079 which is our typical process, 105 00:04:30,079 --> 00:04:30,920 and then build the project 106 00:04:30,920 --> 00:04:33,399 with our standard solicitation process. 107 00:04:33,399 --> 00:04:36,079 Rather than go through the RFQ and RFP process right now, 108 00:04:36,079 --> 00:04:38,160 which would take until May of next year, 109 00:04:38,160 --> 00:04:40,519 we would prefer just to get Hugh at Zollers 110 00:04:40,519 --> 00:04:41,879 under a final design contract 111 00:04:41,879 --> 00:04:44,120 so that we could start construction next May 112 00:04:44,120 --> 00:04:47,920 instead of just finishing the RFP process by next May. 113 00:04:47,920 --> 00:04:49,240 So that's what we're asking to do. 114 00:04:49,240 --> 00:04:51,120 We're proposing to cancel 115 00:04:51,120 --> 00:04:53,439 the remainder of the Hugh at Zollers contract, 116 00:04:53,439 --> 00:04:56,519 and then enter into a new contract for final design. 117 00:04:58,879 --> 00:05:00,319 We would select Hugh at Zollers 118 00:05:00,319 --> 00:05:03,800 for the final design project using RFQ 6590, 119 00:05:03,800 --> 00:05:07,079 and that is an RFQ that happened last March 120 00:05:07,079 --> 00:05:09,399 that allowed us to have now a pre-qualified list 121 00:05:09,399 --> 00:05:11,959 of engineering firms that we can choose from quickly 122 00:05:11,959 --> 00:05:13,480 to design our projects. 123 00:05:13,480 --> 00:05:15,720 Hugh at Zollers is one of those qualified firms 124 00:05:15,720 --> 00:05:17,439 for roadway design. 125 00:05:18,560 --> 00:05:20,720 So here's a little bit of information about the contracts. 126 00:05:20,720 --> 00:05:25,600 The original contract amount is $1,358,300. 127 00:05:25,600 --> 00:05:29,720 So far, Hugh at Zollers has earned $754,300, 128 00:05:29,720 --> 00:05:33,920 and so remaining in that contract is $584,000. 129 00:05:33,920 --> 00:05:37,120 So far, they've developed a 30% construction plans. 130 00:05:37,120 --> 00:05:38,920 They've done a lot of special services 131 00:05:38,920 --> 00:05:41,480 that are required to finally design the project, 132 00:05:41,480 --> 00:05:42,319 to build the project. 133 00:05:42,319 --> 00:05:44,879 They've done geotech and environmental 134 00:05:44,879 --> 00:05:46,199 and utility coordination 135 00:05:46,199 --> 00:05:48,120 and subsurface utility engineering, 136 00:05:48,120 --> 00:05:50,439 and then they also develop final plans 137 00:05:50,439 --> 00:05:51,800 for the construction phase sidewalk 138 00:05:51,800 --> 00:05:53,560 that was built from Loop 288 139 00:05:53,560 --> 00:05:56,639 to Ryan High School recently, successfully. 140 00:05:56,639 --> 00:06:00,000 The new contract would be for final design services. 141 00:06:00,000 --> 00:06:02,439 So we would cancel the original contract. 142 00:06:02,439 --> 00:06:05,040 That $584,000 would not be spent, 143 00:06:05,040 --> 00:06:06,800 and then we would enter into a new contract 144 00:06:06,800 --> 00:06:08,120 for final design services 145 00:06:08,120 --> 00:06:12,680 in the amount of $1,731,200. 146 00:06:12,680 --> 00:06:14,879 So that would be an additional $1.1 million 147 00:06:14,879 --> 00:06:18,240 on top of the $584 remaining in the original contract. 148 00:06:19,600 --> 00:06:22,079 If we do this, the final design scope 149 00:06:22,079 --> 00:06:23,360 includes all of these things 150 00:06:23,360 --> 00:06:25,000 that are required to finish the plans, 151 00:06:25,000 --> 00:06:27,560 topographic surveying, easement preparation, 152 00:06:27,560 --> 00:06:30,319 environmental, public involvement activities, 153 00:06:30,319 --> 00:06:33,199 the roadway design, 1.8 miles of roadway design, 154 00:06:33,199 --> 00:06:36,040 drainage, water, wastewater, as-built surveying, 155 00:06:36,040 --> 00:06:37,920 and then some construction services. 156 00:06:39,680 --> 00:06:41,600 So here's a comparison of the schedule, 157 00:06:41,600 --> 00:06:42,680 and this is one of the reasons, 158 00:06:42,680 --> 00:06:44,399 this is the reason we really wanna do this. 159 00:06:44,399 --> 00:06:46,319 We wanna start construction in May 160 00:06:46,319 --> 00:06:49,480 instead of just finishing up an RFP process in May. 161 00:06:49,480 --> 00:06:51,560 So the original design build schedule, 162 00:06:51,560 --> 00:06:54,439 we were supposed to have 30% plans in September of 2018. 163 00:06:54,439 --> 00:06:56,199 We have those. 164 00:06:56,199 --> 00:06:58,759 Then we would go through sort of a lengthy RFQ 165 00:06:58,759 --> 00:07:01,779 and RFP process that would end next May. 166 00:07:01,779 --> 00:07:04,319 Then our design builder would come on board, 167 00:07:04,319 --> 00:07:06,579 and they would start to do final design 168 00:07:06,579 --> 00:07:09,459 and sort of construct it simultaneously 169 00:07:09,459 --> 00:07:11,480 after they could finish a couple design packages. 170 00:07:11,480 --> 00:07:14,339 What we wanna do now is that we have the 30% design. 171 00:07:14,339 --> 00:07:16,360 We wanna bid and award a utility package 172 00:07:16,360 --> 00:07:17,480 to start construction in May. 173 00:07:17,480 --> 00:07:19,720 We can do that if we bring Huwitz-Aullers on 174 00:07:19,720 --> 00:07:21,379 with his final design contract. 175 00:07:21,379 --> 00:07:23,319 We can be under construction in May, 176 00:07:23,319 --> 00:07:24,519 and it's really important that we do that 177 00:07:24,519 --> 00:07:27,680 because we have stakeholders like NECS, NECCOG, and TxDOT 178 00:07:27,680 --> 00:07:29,319 that really want us to start spending money 179 00:07:29,319 --> 00:07:31,560 on the construction project. 180 00:07:31,560 --> 00:07:33,879 Then we wanna bid and award a paving and drainage package 181 00:07:33,879 --> 00:07:36,000 in November of 2019, and again, 182 00:07:36,000 --> 00:07:38,279 basically complete the job in the same amount of time 183 00:07:38,279 --> 00:07:40,519 that we'd get under construction sooner in May, 184 00:07:40,519 --> 00:07:42,560 and that's what our partners want us to do. 185 00:07:44,199 --> 00:07:46,079 So we recommend adoption of the ordinance 186 00:07:46,079 --> 00:07:48,959 and execution of this agreement for final design 187 00:07:48,959 --> 00:07:50,360 of the McKinney Street widening project 188 00:07:50,360 --> 00:07:51,680 with Huwitz-Aullers Inc. 189 00:07:51,680 --> 00:07:56,600 And the not to exceed amount of $1,731,200. 190 00:07:56,600 --> 00:07:57,720 And I'll be happy to try to answer 191 00:07:57,720 --> 00:07:59,120 any questions you might have. 192 00:08:02,600 --> 00:08:04,920 - You mentioned that the funding amount 193 00:08:04,920 --> 00:08:08,000 would most likely not finish the project. 194 00:08:08,000 --> 00:08:11,800 Can you make any estimations about how far 195 00:08:11,800 --> 00:08:15,319 the 18 million might take us? 196 00:08:16,759 --> 00:08:18,600 - So this is Grissom. 197 00:08:18,600 --> 00:08:20,439 So we're thinking we can get down, 198 00:08:20,439 --> 00:08:22,519 I'm not sure what this street is called, I'm sorry. 199 00:08:22,519 --> 00:08:26,040 We think we can get here or here with the roadway project. 200 00:08:26,040 --> 00:08:28,160 Right now we estimate that the red segment here 201 00:08:28,160 --> 00:08:31,160 is gonna cost about $24 million. 202 00:08:31,160 --> 00:08:34,659 We currently have about 16 to 18 left in the account, 203 00:08:34,659 --> 00:08:36,000 plus we have some utility funds 204 00:08:36,000 --> 00:08:38,039 in the amount of three or $4 million. 205 00:08:38,039 --> 00:08:41,240 So we don't think we can build the entire project 206 00:08:41,240 --> 00:08:42,639 to Grissom, but we can get close. 207 00:08:42,639 --> 00:08:44,600 But again, we're gonna bid it all the way to Grissom 208 00:08:44,600 --> 00:08:46,240 and design it all the way to Grissom 209 00:08:46,240 --> 00:08:47,919 and have alternates in the contract. 210 00:08:47,919 --> 00:08:49,679 Hopefully we can get some good processing 211 00:08:49,679 --> 00:08:51,200 and we can build the entire project 212 00:08:51,200 --> 00:08:53,320 or we could get some additional funding. 213 00:08:53,320 --> 00:08:55,039 - When you mentioned the estimate 214 00:08:55,039 --> 00:08:57,120 of wherever that street was, 215 00:08:57,120 --> 00:09:00,679 was that with everything, with drainage and sidewalks 216 00:09:00,679 --> 00:09:02,200 and everything to that point? 217 00:09:02,200 --> 00:09:03,360 - Yes, that's everything. 218 00:09:03,360 --> 00:09:05,039 - Okay, okay. 219 00:09:05,039 --> 00:09:08,000 - Was this gonna be the first road design 220 00:09:08,000 --> 00:09:09,480 build project that you were doing? 221 00:09:09,480 --> 00:09:10,320 - It was going to be. 222 00:09:10,320 --> 00:09:11,799 - Okay, all right. 223 00:09:11,799 --> 00:09:13,480 That answers. 224 00:09:13,480 --> 00:09:14,320 - Okay. 225 00:09:14,320 --> 00:09:15,159 - It's going, okay. 226 00:09:15,159 --> 00:09:16,000 - Okay. 227 00:09:16,000 --> 00:09:20,000 - To finish the project, is that an additional 20 million? 228 00:09:20,000 --> 00:09:23,039 - So are you talking about this part of the project? 229 00:09:24,360 --> 00:09:27,080 - I guess we're talking about the little red line 230 00:09:27,080 --> 00:09:27,919 you've got there. 231 00:09:27,919 --> 00:09:30,200 - Okay, yes, the eastern end of the project, 232 00:09:30,200 --> 00:09:32,519 our current estimate is for $24 million. 233 00:09:32,519 --> 00:09:33,500 - Total? 234 00:09:33,500 --> 00:09:34,519 - Yes. 235 00:09:34,519 --> 00:09:38,220 - And this part is 18 million, is that right? 236 00:09:39,440 --> 00:09:41,559 - That's how much money TechStalk gave us. 237 00:09:41,559 --> 00:09:44,360 TechStalk gave us $18.3 million. 238 00:09:44,360 --> 00:09:47,159 - So it'd be a six million or so shortfall. 239 00:09:47,159 --> 00:09:48,539 - We have some utility funds too, 240 00:09:48,539 --> 00:09:50,519 so it's about a three or $4 million shortfall 241 00:09:50,519 --> 00:09:51,440 we have right now. 242 00:09:53,320 --> 00:09:54,960 - Where's that gonna come from? 243 00:09:54,960 --> 00:09:57,399 - We, if we don't get additional funding, 244 00:09:57,399 --> 00:09:59,059 we're gonna build the project with alternates 245 00:09:59,059 --> 00:10:00,559 and we're just gonna build a shorter length. 246 00:10:00,559 --> 00:10:01,960 We're gonna build as far as we can, 247 00:10:01,960 --> 00:10:04,480 starting at loop 288 and going east. 248 00:10:06,039 --> 00:10:07,019 - Okay. 249 00:10:07,019 --> 00:10:09,279 - So we would set up the bid 250 00:10:09,279 --> 00:10:10,720 so that we go to certain roadways 251 00:10:10,720 --> 00:10:12,559 and we have segments that we can add on 252 00:10:12,559 --> 00:10:13,480 if we can afford it. 253 00:10:13,480 --> 00:10:15,399 And the contractor will provide numbers 254 00:10:15,399 --> 00:10:17,200 to allow us to add on to the bid. 255 00:10:18,039 --> 00:10:19,000 We'll bid it with alternates. 256 00:10:19,000 --> 00:10:21,559 We're doing it right now with our Hickory Creek West Road, 257 00:10:21,559 --> 00:10:23,200 Hickory Creek Road West project. 258 00:10:26,440 --> 00:10:27,980 - So what is the outlook for funding 259 00:10:27,980 --> 00:10:30,039 for the western section? 260 00:10:32,039 --> 00:10:35,080 - I guess that could be part of a future bond program. 261 00:10:36,299 --> 00:10:38,360 - So no near term? 262 00:10:38,360 --> 00:10:40,679 - I think it would be funds from a future bond program 263 00:10:40,679 --> 00:10:44,019 where we do have 30% design for that right now. 264 00:10:44,019 --> 00:10:46,000 So that's really good information. 265 00:10:46,000 --> 00:10:48,120 It's definitely not wasted information. 266 00:10:48,120 --> 00:10:50,720 We'll have that available if funds do come available 267 00:10:50,720 --> 00:10:53,200 and we can finish the design of the project. 268 00:10:53,200 --> 00:10:56,639 - So is this contract gonna finish design on that section 269 00:10:56,639 --> 00:10:58,000 or just-- - No, it is not. 270 00:10:58,000 --> 00:10:59,159 - Just at east? 271 00:10:59,159 --> 00:11:00,000 - Yes, sir. 272 00:11:02,480 --> 00:11:05,429 - So is there different ownership or jurisdiction of the 273 00:11:05,429 --> 00:11:05,720 road 274 00:11:05,720 --> 00:11:08,159 from east to west of loop 288? 275 00:11:08,159 --> 00:11:09,000 - No, there is not. 276 00:11:09,000 --> 00:11:10,240 We own the entire road. 277 00:11:10,240 --> 00:11:12,480 We maintain the entire road starting in Elm 278 00:11:12,480 --> 00:11:15,559 and going all the way out to the eastern city limits. 279 00:11:15,559 --> 00:11:17,639 Techstop turned that over to us. 280 00:11:17,639 --> 00:11:20,679 Unfortunately, they only gave us 18 million instead of 40 281 00:11:20,679 --> 00:11:22,399 or a larger amount. 282 00:11:22,399 --> 00:11:23,759 They basically gave us, 283 00:11:23,759 --> 00:11:26,039 they worked on the design of this project for years 284 00:11:26,039 --> 00:11:28,320 and they just gave us what was left out of their project 285 00:11:28,320 --> 00:11:30,519 account when they turned over the road to us. 286 00:11:31,440 --> 00:11:33,000 It wasn't based on any estimate of, 287 00:11:33,000 --> 00:11:34,759 hey, this is the amount of money 288 00:11:34,759 --> 00:11:37,080 you need to build the project. 289 00:11:37,080 --> 00:11:41,840 - And so we chose to do the eastern component 290 00:11:41,840 --> 00:11:44,960 that wasn't a stipulation of the money or anything. 291 00:11:44,960 --> 00:11:45,799 - No, it was not. 292 00:11:45,799 --> 00:11:47,720 We chose to focus on that eastern end. 293 00:11:47,720 --> 00:11:49,039 - Okay, great. 294 00:11:49,039 --> 00:11:50,639 - But we'll also work with our, 295 00:11:50,639 --> 00:11:54,480 we have a consultant, his name is John Polster with ITS 296 00:11:54,480 --> 00:11:56,960 and they work very closely with city staff 297 00:11:56,960 --> 00:11:59,320 and the council of governments along with county 298 00:11:59,320 --> 00:12:00,720 and Techstop. 299 00:12:00,720 --> 00:12:05,720 So while Chad does mention that there is a shortfall, 300 00:12:06,080 --> 00:12:08,120 we work pretty closely with them 301 00:12:08,120 --> 00:12:11,240 and if we can try to identify those funds, 302 00:12:11,240 --> 00:12:13,000 he's a good advocate to help us. 303 00:12:13,000 --> 00:12:18,000 - I just hate to have to go back out there two years later 304 00:12:18,320 --> 00:12:20,120 or whatever and cause disruption again. 305 00:12:20,120 --> 00:12:21,360 - I think the other thing too, 306 00:12:21,360 --> 00:12:22,879 Chad, can you go back to that, 307 00:12:22,879 --> 00:12:26,600 the slide that showed the timeline for just a few moments 308 00:12:27,639 --> 00:12:29,799 with that change and again, cut me if I'm wrong, 309 00:12:29,799 --> 00:12:32,320 part of that is trying to go to construction a lot sooner 310 00:12:32,320 --> 00:12:33,799 to stretch those dollars. 311 00:12:33,799 --> 00:12:34,639 - It is. 312 00:12:34,639 --> 00:12:39,519 - So the quicker we can get a contractor on underbid, 313 00:12:39,519 --> 00:12:42,039 the further those dollars go just based on our, 314 00:12:42,039 --> 00:12:43,600 based on the history we're having here 315 00:12:43,600 --> 00:12:45,919 and here in Denton around the region 316 00:12:45,919 --> 00:12:47,159 when it comes to construction. 317 00:12:47,159 --> 00:12:52,159 So it may just, even just a few months helps quite a bit. 318 00:12:53,840 --> 00:12:57,360 - So when Techstop turns a road over to us, 319 00:12:57,360 --> 00:12:59,519 don't they usually either upgrade it 320 00:12:59,519 --> 00:13:04,519 or give you an equivalent of what it would be to upgrade it 321 00:13:04,720 --> 00:13:06,480 or not depending? 322 00:13:06,480 --> 00:13:08,480 - So usually when we take back a road, 323 00:13:08,480 --> 00:13:10,759 yes, we coordinate with Techstop 324 00:13:10,759 --> 00:13:12,840 and they'll go in and reconstruct the road 325 00:13:12,840 --> 00:13:14,919 up to our standards or some standards 326 00:13:14,919 --> 00:13:16,879 that we agree with them about 327 00:13:16,879 --> 00:13:18,240 and then after they rebuild the road, 328 00:13:18,240 --> 00:13:19,200 we agree to take it over 329 00:13:19,200 --> 00:13:20,500 because we don't want to immediately 330 00:13:20,500 --> 00:13:22,360 have to start maintaining that roadway. 331 00:13:22,360 --> 00:13:23,639 We don't have the money to do that 332 00:13:23,639 --> 00:13:25,960 so that's usually what happens, yes. 333 00:13:25,960 --> 00:13:27,639 In this case, it did not happen. 334 00:13:27,639 --> 00:13:30,960 They gave us that money so that we could widen it 335 00:13:30,960 --> 00:13:31,879 and reconstruct it. 336 00:13:31,879 --> 00:13:33,759 It just doesn't cover the entire limits 337 00:13:33,759 --> 00:13:34,879 of the length of the project. 338 00:13:34,879 --> 00:13:35,720 - All right. 339 00:13:37,200 --> 00:13:39,080 All right, any other questions? 340 00:13:41,240 --> 00:13:42,120 - Forgive the newbie. 341 00:13:42,120 --> 00:13:46,399 Can you just define design build? 342 00:13:46,399 --> 00:13:49,399 - So design build is a process that allows, 343 00:13:49,399 --> 00:13:51,679 what usually happens is the city will get an engineer 344 00:13:51,679 --> 00:13:53,039 to create the 30% plan 345 00:13:53,039 --> 00:13:55,080 so we have a preliminary set of plans 346 00:13:55,080 --> 00:13:58,919 and we give it out, we solicit our design build teams 347 00:13:58,919 --> 00:14:02,000 and usually it's a contractor who's teamed up 348 00:14:02,000 --> 00:14:04,279 with an engineer and others 349 00:14:04,279 --> 00:14:08,120 and they give you a guaranteed maximum price 350 00:14:08,120 --> 00:14:09,759 based on the 30% plan 351 00:14:09,759 --> 00:14:12,279 so you pick the design build team 352 00:14:12,279 --> 00:14:14,879 because they give you a guaranteed maximum price 353 00:14:14,879 --> 00:14:17,159 and then they guarantee to finish the design 354 00:14:17,159 --> 00:14:18,820 and build it for that amount. 355 00:14:18,820 --> 00:14:20,519 There's some unknowns when you do that. 356 00:14:20,519 --> 00:14:22,240 You don't have final design yet 357 00:14:22,240 --> 00:14:25,279 but the teams are trying to maybe use some innovation 358 00:14:25,279 --> 00:14:28,519 to get it done so that they can make a profit 359 00:14:28,519 --> 00:14:30,720 and after they give you your guaranteed maximum price 360 00:14:30,720 --> 00:14:32,559 so they would finish the design 361 00:14:32,559 --> 00:14:36,360 and they also are able to issue construction packages 362 00:14:37,559 --> 00:14:40,000 in piecemeal so they can do a grading package 363 00:14:40,000 --> 00:14:42,720 and then a utility package and then a paving package 364 00:14:42,720 --> 00:14:45,399 so they can theoretically start construction sooner. 365 00:14:45,399 --> 00:14:47,360 We're gonna have our designer, Hugh Zollers, 366 00:14:47,360 --> 00:14:48,639 if you approve this contract, 367 00:14:48,639 --> 00:14:49,879 we're gonna sort of do it like that. 368 00:14:49,879 --> 00:14:51,679 They're gonna issue the utility package first 369 00:14:51,679 --> 00:14:53,000 and we're gonna go start building it 370 00:14:53,000 --> 00:14:55,320 and then they're gonna issue the paving drainage package 371 00:14:55,320 --> 00:14:57,159 next and we're gonna go start building it 372 00:14:57,159 --> 00:15:00,360 so it's sort of a pseudo design build process. 373 00:15:00,360 --> 00:15:02,159 - I just wasn't sure what the hyphen meant 374 00:15:02,159 --> 00:15:04,679 whether it was first design, then build, 375 00:15:04,679 --> 00:15:06,840 design combo. - It's simultaneous, yeah. 376 00:15:06,840 --> 00:15:08,320 - Design build combo, okay. 377 00:15:08,320 --> 00:15:10,679 - Exactly. - All right, thank you. 378 00:15:10,679 --> 00:15:12,039 - Happens at the same time. 379 00:15:14,840 --> 00:15:16,639 - Any other questions? 380 00:15:16,639 --> 00:15:19,279 - Just one remaining, any right of way issues? 381 00:15:19,279 --> 00:15:21,039 - Yes, so we're gonna-- 382 00:15:21,039 --> 00:15:21,879 (laughing) 383 00:15:21,879 --> 00:15:22,720 - Good one, Charlie. 384 00:15:22,720 --> 00:15:23,559 (laughing) 385 00:15:23,559 --> 00:15:26,289 - We're gonna build a project within the existing right of 386 00:15:26,289 --> 00:15:26,440 way 387 00:15:26,440 --> 00:15:28,759 throughout the corridor except at the intersections. 388 00:15:28,759 --> 00:15:30,440 At the intersections, we need turn lanes 389 00:15:30,440 --> 00:15:33,080 so we anticipate having to widen the road 390 00:15:33,080 --> 00:15:34,539 at most of the major intersections 391 00:15:34,539 --> 00:15:37,080 and get right of way in those areas. 392 00:15:37,080 --> 00:15:40,000 We're gonna have Hewitt's hollers get that right of way 393 00:15:40,000 --> 00:15:41,799 and perform those right of way services 394 00:15:41,799 --> 00:15:43,240 so that we don't overwhelm our staff 395 00:15:43,240 --> 00:15:45,399 and so that we can get it done more quickly. 396 00:15:47,720 --> 00:15:49,480 - And that's included in the cost? 397 00:15:51,000 --> 00:15:52,440 - Right, so-- - Or in addition to? 398 00:15:52,440 --> 00:15:54,000 - It's gonna be in addition to. 399 00:15:55,879 --> 00:15:57,320 - Any estimate? 400 00:15:57,320 --> 00:15:59,080 - We don't have that contract yet. 401 00:16:04,159 --> 00:16:06,000 - Now any more questions? 402 00:16:06,000 --> 00:16:07,759 - I have one, just kind of a comment. 403 00:16:07,759 --> 00:16:10,519 So as the project moves forward 404 00:16:10,519 --> 00:16:14,100 and the funds start to diminish even further, 405 00:16:14,100 --> 00:16:18,500 I would encourage whoever is sitting down at the table 406 00:16:18,500 --> 00:16:20,360 to decide where we spend money 407 00:16:20,360 --> 00:16:25,360 to evaluate the pedestrian traffic in the area. 408 00:16:26,179 --> 00:16:29,240 We have lots of kids going from Luke 288, 409 00:16:29,240 --> 00:16:32,240 well, in the neighborhoods off there off Luke 288, 410 00:16:32,240 --> 00:16:33,519 walking to Ryan High 411 00:16:33,519 --> 00:16:37,759 and I don't believe they have a sidewalk to walk on. 412 00:16:37,759 --> 00:16:40,440 So I would hate to see us widen the road 413 00:16:40,440 --> 00:16:45,120 and create more capability for automobile traffic 414 00:16:45,120 --> 00:16:48,120 and not accommodate those that are having to walk 415 00:16:48,120 --> 00:16:49,120 along the roadway. 416 00:16:49,120 --> 00:16:51,399 - So focusing on that pedestrian access 417 00:16:51,399 --> 00:16:52,759 and getting that sidewalk built 418 00:16:52,759 --> 00:16:55,159 has been such a great focus of city council 419 00:16:55,159 --> 00:16:58,399 over the last year and we did construct that sidewalk 420 00:16:58,399 --> 00:16:59,960 on the north side of McKinney Street. 421 00:16:59,960 --> 00:17:01,200 - So there's a sidewalk there? 422 00:17:01,200 --> 00:17:02,039 - Yes, sir. 423 00:17:02,039 --> 00:17:03,639 Using funds from this project. 424 00:17:03,639 --> 00:17:05,799 So we call it the construction phase sidewalk. 425 00:17:05,799 --> 00:17:08,059 We pushed it as far away as we could from the right of way 426 00:17:08,059 --> 00:17:09,599 so that we can get the children 427 00:17:09,599 --> 00:17:11,480 out of the way of the construction area. 428 00:17:11,480 --> 00:17:13,839 We obtained easements throughout there. 429 00:17:13,839 --> 00:17:16,039 And yes, we have a sidewalk that goes from Luke 288 430 00:17:16,039 --> 00:17:17,920 to Ryan High School and farther east. 431 00:17:17,920 --> 00:17:19,720 We had a big ribbon cutting out there with the mayor. 432 00:17:19,720 --> 00:17:20,559 It was beautiful. 433 00:17:20,559 --> 00:17:21,380 - Oh, great. 434 00:17:21,380 --> 00:17:22,599 Well, congratulations. 435 00:17:22,599 --> 00:17:23,960 - But it is temporary. 436 00:17:23,960 --> 00:17:26,279 - It is temporary, it's concrete, but it is temporary. 437 00:17:26,279 --> 00:17:27,119 - Sure, sure. 438 00:17:27,119 --> 00:17:28,599 I mean, everything's temporary, right? 439 00:17:28,599 --> 00:17:30,000 (laughing) 440 00:17:30,000 --> 00:17:32,759 - We're gonna take it out when we build the roadway project 441 00:17:32,759 --> 00:17:35,720 and install a sidewalk that follows the road. 442 00:17:35,720 --> 00:17:37,559 Right now, it follows the existing ground, 443 00:17:37,559 --> 00:17:39,400 push back far away from the right of way 444 00:17:39,400 --> 00:17:40,240 to keep the students safe. 445 00:17:40,240 --> 00:17:43,960 - But we came up with a solution to help the pedestrians. 446 00:17:43,960 --> 00:17:45,720 - Absolutely, it was so important. 447 00:17:45,720 --> 00:17:46,559 - Great. 448 00:17:46,559 --> 00:17:47,400 Awesome. 449 00:17:48,759 --> 00:17:50,079 - Just one more question. 450 00:17:50,079 --> 00:17:50,920 (laughing) 451 00:17:50,920 --> 00:17:51,740 I'm sorry. 452 00:17:51,740 --> 00:17:55,000 Do you know about when the construction will take place 453 00:17:55,000 --> 00:17:56,400 in front of Ryan High School? 454 00:17:56,400 --> 00:17:58,279 I mean, is there any way it can be scheduled 455 00:17:58,279 --> 00:18:00,000 so that maybe it's like during the summer 456 00:18:00,000 --> 00:18:01,160 when the kids are-- 457 00:18:01,160 --> 00:18:03,119 - So sure, they would try to phase a sidewalk, 458 00:18:03,119 --> 00:18:05,759 definitely around the activities of the school. 459 00:18:05,759 --> 00:18:07,880 We would work with the contractor to do that. 460 00:18:07,880 --> 00:18:09,480 That's a little bit down the road, 461 00:18:09,480 --> 00:18:11,259 but that's absolutely a focus we would have 462 00:18:11,259 --> 00:18:12,480 when we started construction. 463 00:18:12,480 --> 00:18:13,319 - Okay, good. 464 00:18:16,079 --> 00:18:16,920 All right. 465 00:18:18,400 --> 00:18:19,779 So do we have a motion? 466 00:18:22,039 --> 00:18:23,440 - I recommend approval. 467 00:18:23,440 --> 00:18:24,839 - Second. 468 00:18:24,839 --> 00:18:26,200 - All in favor? 469 00:18:26,200 --> 00:18:27,039 - Aye. - Aye. 470 00:18:27,039 --> 00:18:27,859 - Opposed? 471 00:18:27,859 --> 00:18:29,240 - Thank you. 472 00:18:29,240 --> 00:18:30,440 - Thank you. 473 00:18:30,440 --> 00:18:31,799 - All right, ACM update. 474 00:18:31,799 --> 00:18:34,380 - Well, to make sure we keep on time. 475 00:18:36,380 --> 00:18:37,220 - Three minutes. 476 00:18:37,220 --> 00:18:39,599 - Madam Chair and members of the board, 477 00:18:39,599 --> 00:18:40,880 not much to report. 478 00:18:40,880 --> 00:18:44,859 There is, if you'll look in your new business matrix, 479 00:18:44,859 --> 00:18:47,640 we did add the item in regards to the assessment 480 00:18:47,640 --> 00:18:49,240 of the Denton Energy Center, 481 00:18:49,240 --> 00:18:50,480 and we'll be providing, 482 00:18:50,480 --> 00:18:53,059 staff will be providing an informal staff report 483 00:18:53,059 --> 00:18:55,359 as an ACM update in December, 484 00:18:55,359 --> 00:18:56,680 and we'll make sure that staff is here 485 00:18:56,680 --> 00:18:59,579 to answer any questions that any members of the board 486 00:18:59,579 --> 00:19:00,720 may have. 487 00:19:00,720 --> 00:19:03,880 So outside of that, I've got nothing else to report. 488 00:19:03,880 --> 00:19:06,359 - And I appreciate getting the staff report 489 00:19:06,359 --> 00:19:07,880 on the sewage release. 490 00:19:08,759 --> 00:19:09,759 Thank you for that. 491 00:19:11,880 --> 00:19:13,559 Let's see, concluding items. 492 00:19:13,559 --> 00:19:15,640 Are there any items that a board member 493 00:19:15,640 --> 00:19:19,099 would like added to a future agenda? 494 00:19:19,099 --> 00:19:22,000 - I do have something that, 495 00:19:22,000 --> 00:19:23,500 it's just kind of an idea I have, 496 00:19:23,500 --> 00:19:26,059 and maybe I have some shortcomings, 497 00:19:26,059 --> 00:19:28,359 and so I have a hard time keeping track of it. 498 00:19:29,720 --> 00:19:33,599 So we have all these capital improvement projects, 499 00:19:33,599 --> 00:19:35,160 and we have bond projects, 500 00:19:35,160 --> 00:19:38,960 and some of them have been going on since 2012 501 00:19:38,960 --> 00:19:41,839 or something like that, maybe not quite that long. 502 00:19:41,839 --> 00:19:44,279 And some of them are solid waste, 503 00:19:44,279 --> 00:19:46,039 and some of them are electric, 504 00:19:46,039 --> 00:19:47,279 and some of them are wastewater, 505 00:19:47,279 --> 00:19:48,400 and some of them are water, 506 00:19:48,400 --> 00:19:50,599 and some of them are drainage. 507 00:19:50,599 --> 00:19:55,000 And I just wonder if maybe quarterly, 508 00:19:55,000 --> 00:19:56,700 we could get some kind of update 509 00:19:56,700 --> 00:19:58,119 of the progress of those. 510 00:19:58,119 --> 00:20:00,160 I know we covered it in the budget process, 511 00:20:00,160 --> 00:20:02,720 but there's already so much else going on 512 00:20:02,720 --> 00:20:04,500 in the budget process. 513 00:20:04,500 --> 00:20:05,339 It would just be nice. 514 00:20:05,339 --> 00:20:07,279 It seems like at one point in time, 515 00:20:07,279 --> 00:20:09,319 like the first year that I was here, 516 00:20:09,319 --> 00:20:10,880 we looked at the-- 517 00:20:10,880 --> 00:20:11,720 - We looked at the-- 518 00:20:11,720 --> 00:20:13,359 - Kind of like a construction to date or something. 519 00:20:13,359 --> 00:20:14,200 - Yeah, and we had, 520 00:20:14,200 --> 00:20:15,960 there was this cool timeline that showed 521 00:20:15,960 --> 00:20:17,319 when the project started, 522 00:20:17,319 --> 00:20:18,440 and when it was funded, 523 00:20:18,440 --> 00:20:20,720 and the phase it was going through. 524 00:20:20,720 --> 00:20:22,000 We don't have to have a visual, 525 00:20:22,000 --> 00:20:24,000 but if we could just have some kind of narrative 526 00:20:24,000 --> 00:20:26,400 that would say, you know, this is this project, 527 00:20:26,400 --> 00:20:28,119 and it started in 2012, 528 00:20:28,119 --> 00:20:30,000 and it got funded with this much money, 529 00:20:30,000 --> 00:20:31,599 and it's this far complete, 530 00:20:31,599 --> 00:20:34,099 and we're gonna have to come back for more money, 531 00:20:34,099 --> 00:20:35,960 or we have enough money to complete it. 532 00:20:35,960 --> 00:20:38,599 And I mean, I know that sounds like, I don't know. 533 00:20:38,599 --> 00:20:41,319 Are y'all already keeping track of that stuff already? 534 00:20:41,319 --> 00:20:43,880 And no, I know you guys are, but other-- 535 00:20:43,880 --> 00:20:44,720 - We're back to it again. 536 00:20:44,720 --> 00:20:45,640 We've got it. 537 00:20:45,640 --> 00:20:49,279 - I mean, I think Phil Gavin, when he was here, 538 00:20:49,279 --> 00:20:51,000 wanted something like that too. 539 00:20:51,000 --> 00:20:55,039 And I'm like, now that's years ago, obviously, but yeah. 540 00:20:55,039 --> 00:21:00,039 - And then did we just recently start looking at drainage, 541 00:21:00,099 --> 00:21:01,920 or have we always looked at drainage? 542 00:21:01,920 --> 00:21:03,759 'Cause I don't remember, I mean, I remember-- 543 00:21:03,759 --> 00:21:05,599 - I think drainage was always a part 544 00:21:05,599 --> 00:21:07,319 of another department. - Coming up. 545 00:21:07,319 --> 00:21:09,160 - Right, is that correct? 546 00:21:09,160 --> 00:21:10,200 We've always done drainage, 547 00:21:10,200 --> 00:21:11,839 but I think it was cobbled in with another-- 548 00:21:11,839 --> 00:21:13,200 - Well, the budget was-- - Part of waste water. 549 00:21:13,200 --> 00:21:15,039 - Combined with-- - Part of waste water. 550 00:21:15,039 --> 00:21:16,920 - Part of the waste water fund, and so-- 551 00:21:17,960 --> 00:21:18,779 - So we can certainly-- - I just have, 552 00:21:18,779 --> 00:21:22,339 I don't remember the last drainage project we looked at. 553 00:21:22,339 --> 00:21:25,000 I know that it was, well, I do remember it, 554 00:21:25,000 --> 00:21:26,319 but it's been a long time ago. 555 00:21:26,319 --> 00:21:30,599 So I just, could just get some kind of update. 556 00:21:30,599 --> 00:21:32,119 - Sure, we'd like to. - Glad to. 557 00:21:33,559 --> 00:21:34,880 - Okay. 558 00:21:34,880 --> 00:21:35,720 - Thanks. - You bet. 559 00:21:35,720 --> 00:21:36,559 - You're welcome. 560 00:21:38,359 --> 00:21:39,480 - Any other items? 561 00:21:42,720 --> 00:21:43,880 - I move we adjourn. 562 00:21:45,039 --> 00:21:46,880 (laughing) 563 00:21:46,880 --> 00:21:48,039 - Do we have a second? 564 00:21:50,240 --> 00:21:51,480 All in favor, aye. 565 00:21:51,480 --> 00:21:52,319 - Aye.