1 00:00:00,000 --> 00:00:09,920 Okay, it is nine o'clock and we have a quorum for a call to order the City of Denton Public 2 00:00:09,920 --> 00:00:14,640 Utilities Board meeting for Monday, January 9th, 2023. 3 00:00:14,640 --> 00:00:18,320 The first item is presentations from members of the public. 4 00:00:18,320 --> 00:00:20,960 Does anyone wish to speak? 5 00:00:20,960 --> 00:00:24,000 Okay, I see none. 6 00:00:24,000 --> 00:00:25,640 We're going to change the agenda slightly. 7 00:00:25,640 --> 00:00:30,920 We're going to hop into item A for items for individual consideration. 8 00:00:30,920 --> 00:00:35,960 So the first item is to receive nominations and hold an election for the chair, vice chair, 9 00:00:35,960 --> 00:00:37,040 and secretary. 10 00:00:37,040 --> 00:00:38,720 Do we have any nominations? 11 00:00:38,720 --> 00:00:42,600 Madam Chairman, I have a question. 12 00:00:42,600 --> 00:00:43,600 Yes. 13 00:00:43,600 --> 00:00:46,040 How long are the terms for the officers? 14 00:00:46,040 --> 00:00:47,040 One year. 15 00:00:47,040 --> 00:00:48,040 One year? 16 00:00:48,040 --> 00:00:49,040 Because every year we reelect. 17 00:00:49,040 --> 00:00:50,040 Okay. 18 00:00:50,040 --> 00:00:51,040 We didn't take care of that. 19 00:00:51,040 --> 00:00:52,040 I don't remember doing this last year. 20 00:00:52,040 --> 00:00:53,040 That's how it's like. 21 00:00:53,040 --> 00:00:54,040 It's a term. 22 00:00:54,040 --> 00:00:56,040 Didn't we just do this? 23 00:00:56,040 --> 00:00:59,720 We have not been taking care of that properly for many years. 24 00:00:59,720 --> 00:01:02,880 And I think we did it right last year, so we're going to continue. 25 00:01:02,880 --> 00:01:04,680 And then the next item is the calendar. 26 00:01:04,680 --> 00:01:08,280 We weren't approving the calendar, so now we're going to start approving the calendar. 27 00:01:08,280 --> 00:01:09,280 Thank you. 28 00:01:09,280 --> 00:01:10,280 So good question. 29 00:01:10,280 --> 00:01:11,280 Okay. 30 00:01:11,280 --> 00:01:12,280 Nominations. 31 00:01:12,280 --> 00:01:17,000 Unless there's anything else, I propose we keep it the same for a year. 32 00:01:17,000 --> 00:01:18,000 I'll second that. 33 00:01:18,000 --> 00:01:19,000 I second. 34 00:01:19,000 --> 00:01:20,000 Yeah. 35 00:01:20,000 --> 00:01:21,000 Okay. 36 00:01:21,000 --> 00:01:22,000 All in favor say aye. 37 00:01:22,000 --> 00:01:23,000 Aye. 38 00:01:23,000 --> 00:01:24,000 Thank you. 39 00:01:24,000 --> 00:01:26,720 Now we'll go back to the consent agenda. 40 00:01:26,720 --> 00:01:30,400 Does any board member wish to pull an item on the consent agenda? 41 00:01:30,400 --> 00:01:31,400 Yes. 42 00:01:31,400 --> 00:01:32,400 Item C. 43 00:01:32,400 --> 00:01:33,400 Item C. 44 00:01:33,400 --> 00:01:34,400 A. 45 00:01:34,400 --> 00:01:37,400 And Barbara said A. 46 00:01:37,400 --> 00:01:38,400 Any others? 47 00:01:38,400 --> 00:01:39,880 All right. 48 00:01:39,880 --> 00:01:46,160 So before we go into that, do we have a motion to approve Items B and D? 49 00:01:46,160 --> 00:01:47,160 So move. 50 00:01:47,160 --> 00:01:48,160 Second. 51 00:01:48,160 --> 00:01:49,160 Okay. 52 00:01:49,160 --> 00:01:50,160 All in favor say aye. 53 00:01:50,160 --> 00:01:51,160 Aye. 54 00:01:51,160 --> 00:01:53,340 Did you get who said that, Kim? 55 00:01:53,340 --> 00:01:55,320 It was Barbara and then Devin. 56 00:01:55,320 --> 00:01:56,320 Okay. 57 00:01:56,320 --> 00:01:58,280 We'll take Item A first. 58 00:01:58,280 --> 00:02:01,280 Good morning. 59 00:02:01,280 --> 00:02:08,160 Good morning, Madam Chair, board members, Krista Foster, customer service. 60 00:02:08,160 --> 00:02:11,320 And how can I help? 61 00:02:11,320 --> 00:02:22,080 I am aware of this program and know it really is quite helpful, but I will tell you that 62 00:02:22,080 --> 00:02:29,440 in the summertime when it gets really hot and if a landlord is paying the utilities 63 00:02:29,440 --> 00:02:36,880 and the tenant's supposed to be taking care of that and they don't, the landlord isn't 64 00:02:36,880 --> 00:02:41,560 allowed to turn the utilities off, they just have to keep paying. 65 00:02:41,560 --> 00:02:44,320 So help me out with that. 66 00:02:44,320 --> 00:02:45,320 Sure. 67 00:02:45,320 --> 00:02:51,600 And when a customer is setting up service at a new location, we're going to recommend 68 00:02:51,600 --> 00:02:57,200 for the protection of all the different parties that the person who's receiving the service 69 00:02:57,200 --> 00:03:00,560 is the person who signs for the service. 70 00:03:00,560 --> 00:03:06,360 We know that some landlords prefer to keep those as a single bill, but if they're doing 71 00:03:06,360 --> 00:03:13,000 that, they assume that risk of liability for creating an all bills paid situation. 72 00:03:13,000 --> 00:03:17,960 If the person who's residing there has services in their name and they're having trouble paying 73 00:03:17,960 --> 00:03:22,460 their bills, that would make them eligible for programs such as these. 74 00:03:22,460 --> 00:03:27,200 So that's what we would always recommend because you cannot legally, and we can't allow them 75 00:03:27,200 --> 00:03:32,940 to turn off because the state of Texas does not allow utilities to be shut off in order 76 00:03:32,940 --> 00:03:35,360 to try to force an eviction. 77 00:03:35,360 --> 00:03:39,280 They have to go through the legal process and get a judge's order. 78 00:03:39,280 --> 00:03:40,280 Sure. 79 00:03:40,280 --> 00:03:41,280 Okay. 80 00:03:41,280 --> 00:03:42,280 Thank you very much. 81 00:03:42,280 --> 00:03:51,440 I know that Interfaith Ministries does a really good job with this, and so I am very happy 82 00:03:51,440 --> 00:03:53,360 that we work with them. 83 00:03:53,360 --> 00:03:57,720 I'm very proud to be able to have a program that will assist all these things like this. 84 00:03:57,720 --> 00:03:58,720 Thank you very much. 85 00:03:58,720 --> 00:03:59,720 You're very welcome. 86 00:03:59,720 --> 00:04:00,720 I move approval. 87 00:04:00,720 --> 00:04:01,720 Okay. 88 00:04:01,720 --> 00:04:05,040 Do we have a second? 89 00:04:05,040 --> 00:04:06,040 Ben seconds. 90 00:04:06,040 --> 00:04:07,560 All in favor say aye. 91 00:04:07,560 --> 00:04:08,560 Aye. 92 00:04:08,560 --> 00:04:09,560 Carried. 93 00:04:09,560 --> 00:04:10,560 Item C. 94 00:04:10,560 --> 00:04:14,880 I shall await our speaker's arrival. 95 00:04:14,880 --> 00:04:18,560 Good morning, PUB Board. 96 00:04:18,560 --> 00:04:23,360 Terry Daunty, EASIS and GM at Denton and New Swatley. 97 00:04:23,360 --> 00:04:28,640 My question is, this was a fabulous idea and unfortunately we didn't have it in place two 98 00:04:28,640 --> 00:04:30,000 years ago. 99 00:04:30,000 --> 00:04:36,120 However, what I couldn't tell from the documentation we were provided is what the levels of coverage 100 00:04:36,120 --> 00:04:42,160 are they're providing, and what would trigger the application of their covering of such 101 00:04:42,160 --> 00:04:44,120 an outage. 102 00:04:44,120 --> 00:04:46,960 Sure. 103 00:04:46,960 --> 00:04:52,840 These quotes that we receive are based upon Ford prices that are in existence at the time, 104 00:04:52,840 --> 00:05:01,680 so this particular quote is a little stale, and before we actually execute the insurance 105 00:05:01,680 --> 00:05:06,840 binder, we'd get a refresh on it, hopefully we'd see the number go down, but the coverage 106 00:05:06,840 --> 00:05:10,560 limits are still being negotiated. 107 00:05:10,560 --> 00:05:19,600 Normally be 15 to 18 million dollars of total coverage for this premium, and the conditions 108 00:05:19,600 --> 00:05:22,720 upon which we could draw upon it are very simple. 109 00:05:22,720 --> 00:05:29,680 If there's an outage for any reason, whether it's fuel supply or mechanical failure, the 110 00:05:29,680 --> 00:05:37,680 first of the 12 units, so each unit's rated at 18.75 megawatts, that's a deductible amount, 111 00:05:37,680 --> 00:05:43,960 so we have to have an outage that would be in excess of 18.75 in order to actually file 112 00:05:43,960 --> 00:05:45,640 a claim. 113 00:05:45,640 --> 00:05:51,240 So in the event of mechanical failure, how many units at the deck would that represent? 114 00:05:51,240 --> 00:05:56,440 Well, let's just say we had a transmission issue, we couldn't get any power out of the 115 00:05:56,440 --> 00:05:59,840 plant, and it would cover all but one. 116 00:05:59,840 --> 00:06:00,960 Very good. 117 00:06:00,960 --> 00:06:01,960 Thank you. 118 00:06:01,960 --> 00:06:02,960 Yeah. 119 00:06:02,960 --> 00:06:03,960 Thank you. 120 00:06:03,960 --> 00:06:04,960 Thank you. 121 00:06:04,960 --> 00:06:05,960 Any other questions? 122 00:06:05,960 --> 00:06:06,960 No, ma'am. 123 00:06:06,960 --> 00:06:09,000 Do we have a motion to approve item C? 124 00:06:09,000 --> 00:06:10,000 So moved. 125 00:06:10,000 --> 00:06:11,000 Okay. 126 00:06:11,000 --> 00:06:12,000 And a second? 127 00:06:12,000 --> 00:06:13,000 Second. 128 00:06:13,000 --> 00:06:14,400 I don't know. 129 00:06:14,400 --> 00:06:15,400 Somebody said it. 130 00:06:15,400 --> 00:06:16,400 Okay. 131 00:06:16,400 --> 00:06:18,040 All in favor say aye. 132 00:06:18,040 --> 00:06:19,040 Aye. 133 00:06:19,040 --> 00:06:20,040 Okay. 134 00:06:20,040 --> 00:06:21,040 That carries. 135 00:06:21,040 --> 00:06:25,880 The next item is receive a report, hold a discussion, and give staff direction regarding 136 00:06:25,880 --> 00:06:29,760 the 2023 schedule. 137 00:06:29,760 --> 00:06:33,040 We had a schedule that looks just fine. 138 00:06:33,040 --> 00:06:38,640 It's every second and fourth Monday, except for November and December. 139 00:06:38,640 --> 00:06:42,680 Do we have a motion to approve the schedule? 140 00:06:42,680 --> 00:06:43,960 So moved. 141 00:06:43,960 --> 00:06:44,960 Devin moved. 142 00:06:44,960 --> 00:06:45,960 Second? 143 00:06:45,960 --> 00:06:46,960 Ben, seconds? 144 00:06:46,960 --> 00:06:48,960 All in favor say aye. 145 00:06:48,960 --> 00:06:49,960 Aye. 146 00:06:49,960 --> 00:06:52,520 Motion carries. 147 00:06:52,520 --> 00:07:01,040 After approval of December 2nd, 2022 minutes, have we reviewed the minutes? 148 00:07:01,040 --> 00:07:04,280 Do we have a motion to approve the December 12th minutes? 149 00:07:04,280 --> 00:07:05,280 Second. 150 00:07:05,280 --> 00:07:06,280 Okay. 151 00:07:06,280 --> 00:07:07,280 Who seconded? 152 00:07:07,280 --> 00:07:08,280 You moved. 153 00:07:08,280 --> 00:07:09,280 Ben? 154 00:07:09,280 --> 00:07:10,280 Lee seconded. 155 00:07:10,280 --> 00:07:11,280 All in favor say aye. 156 00:07:11,280 --> 00:07:12,280 Aye. 157 00:07:12,280 --> 00:07:13,280 Motion carries. 158 00:07:13,280 --> 00:07:20,240 Item D. I know Billy needs to recuse himself from this item. 159 00:07:20,240 --> 00:07:38,560 Good morning PUB board members. 160 00:07:38,560 --> 00:07:39,560 My name is Scott Fetig. 161 00:07:39,560 --> 00:07:43,520 I'm a project manager with Capital Projects, and I'm here today for the consideration 162 00:07:43,520 --> 00:07:50,000 of a construction contract award for Neighborhood 7A project. 163 00:07:50,000 --> 00:07:54,400 This project is part of the 2019 bonding program, and a little bit of the overview for this 164 00:07:54,400 --> 00:08:00,240 project, we will be reconstructing roadways, we'll be doing some sidewalk connectivity, 165 00:08:00,240 --> 00:08:04,040 along with wastewater and water upgrades as well. 166 00:08:04,040 --> 00:08:09,000 Some of the streets to be included in this project are Bernard, Leslie, Wisteria, and 167 00:08:09,000 --> 00:08:11,920 Camellia. 168 00:08:11,920 --> 00:08:18,640 So we advertise this project as a CSP, or competitive sealed proposal, once the evaluations 169 00:08:18,640 --> 00:08:25,360 were completed, Mountain Cascade came out number one with 92.8 points and a total of 170 00:08:25,360 --> 00:08:30,080 just over 7.6 million for cost. 171 00:08:30,080 --> 00:08:32,640 So overview of the schedule. 172 00:08:32,640 --> 00:08:37,920 We started design and completed it in August of 2022, and of course we're here today for 173 00:08:37,920 --> 00:08:41,440 consideration from PUB. 174 00:08:41,440 --> 00:08:46,580 And if so approved, we'll move forward with council on January 24th. 175 00:08:46,580 --> 00:08:51,800 With approval there, we anticipate a notice to proceed quarter one of 2023. 176 00:08:51,800 --> 00:09:00,280 And then we're estimating a final completion of quarter one 2024. 177 00:09:00,280 --> 00:09:05,520 And with that, we recommend consideration approval for a construction contract for Neighborhood 178 00:09:05,520 --> 00:09:12,800 7A in the not to exceed amount of just over 7.6 million, which does include the 5% project 179 00:09:12,800 --> 00:09:15,320 contingency. 180 00:09:15,320 --> 00:09:17,440 And with that, I'll open it up for any questions. 181 00:09:17,440 --> 00:09:18,920 Yes, I have a question. 182 00:09:18,920 --> 00:09:24,400 These streets do not seem to be related to one another, and it seemed a little bit far 183 00:09:24,400 --> 00:09:26,840 removed from one another, at least on the map that you presented. 184 00:09:26,840 --> 00:09:30,400 I wonder if you could go back to that? 185 00:09:30,400 --> 00:09:33,840 Yes, sir. 186 00:09:33,840 --> 00:09:38,320 I'm just curious, it doesn't have anything to do with the value of the contract or, you 187 00:09:38,320 --> 00:09:43,480 know, the process you're on to go get approval, but I'm just curious why these particular 188 00:09:43,480 --> 00:09:47,680 streets, which don't seem to be particularly connected to one another, are all included 189 00:09:47,680 --> 00:09:49,000 in this particular package. 190 00:09:49,000 --> 00:09:50,000 Right. 191 00:09:50,000 --> 00:09:56,440 And so when they look at these, they're looking at OCMI report, of course, which is this OCMI, 192 00:09:56,440 --> 00:10:00,040 which is the index, the street condition, the way that the condition that the street 193 00:10:00,040 --> 00:10:01,040 is in. 194 00:10:01,040 --> 00:10:04,720 So they gauge that they take samples, they look at the street, the subgrade, what the 195 00:10:04,720 --> 00:10:09,000 condition looks like, and they value it that way and decide whether or not they want to 196 00:10:09,000 --> 00:10:11,480 put it on the bond to be reconstructed. 197 00:10:11,480 --> 00:10:16,400 And so they try to group it in areas so we stay in a closer area when we're doing a project. 198 00:10:16,400 --> 00:10:20,360 And these, all these streets kind of fell in an area that's relatively close, that all 199 00:10:20,360 --> 00:10:22,400 require them to be reconstructed. 200 00:10:22,400 --> 00:10:27,480 Okay, so these streets were strictly selected based on their evaluated condition over some 201 00:10:27,480 --> 00:10:28,480 period of time. 202 00:10:28,480 --> 00:10:31,280 Was that by the designer or by previous? 203 00:10:31,280 --> 00:10:32,600 By previous. 204 00:10:32,600 --> 00:10:37,600 So they work with the streets department in their group, they send out a contracted company 205 00:10:37,600 --> 00:10:41,560 that goes out and takes these samples, evaluates them, and gets that back to the street and 206 00:10:41,560 --> 00:10:45,520 then they combine a list and provide that to us to which streets need to be reconstructed. 207 00:10:45,520 --> 00:10:46,520 Okay. 208 00:10:46,520 --> 00:10:47,520 Thank you. 209 00:10:47,520 --> 00:10:48,520 You're welcome. 210 00:10:48,520 --> 00:10:49,520 Devin? 211 00:10:49,520 --> 00:10:50,520 Yes, sir. 212 00:10:50,520 --> 00:10:51,520 Hello. 213 00:10:51,520 --> 00:10:52,520 I have two questions. 214 00:10:52,520 --> 00:10:58,800 First, the project that was recently approved near Malone, I believe, was construction manager 215 00:10:58,800 --> 00:11:01,960 at risk as opposed to the competitive seal bid. 216 00:11:01,960 --> 00:11:06,640 Is there a reason why one was selected for that neighborhood and a different one was selected 217 00:11:06,640 --> 00:11:07,640 for this neighborhood? 218 00:11:07,640 --> 00:11:15,080 I may get Trevor to come up here and answer that one for me. 219 00:11:15,080 --> 00:11:16,080 Good morning, everybody. 220 00:11:16,080 --> 00:11:18,660 Trevor Crane, Director of Capital Projects. 221 00:11:18,660 --> 00:11:24,760 So we evaluate each of those projects really based on complexity, how big they are. 222 00:11:24,760 --> 00:11:28,080 Really what it comes down to is really the complexity of the project. 223 00:11:28,080 --> 00:11:32,400 So the CMAR is usually a little more expensive on the front end, but you get some more benefits 224 00:11:32,400 --> 00:11:39,840 on the back end, and so we really evaluate those and determine if using that CMAR process 225 00:11:39,840 --> 00:11:42,280 is really going to be worth that money on the front end. 226 00:11:42,280 --> 00:11:46,760 If it's really kind of a straightforward process, then we don't want to kind of spend that money 227 00:11:46,760 --> 00:11:48,480 on the front end if we don't necessarily need it. 228 00:11:48,480 --> 00:11:52,880 So we evaluate all these projects before we get to that point to determine which one's 229 00:11:52,880 --> 00:11:56,920 going to be the best one going forward, whether it's a CSP or that CMAR. 230 00:11:56,920 --> 00:11:57,920 Okay. 231 00:11:57,920 --> 00:12:02,120 And so in this case, this is a more straightforward project, like I guess the wastewater and 232 00:12:02,120 --> 00:12:03,880 water are under the roads is somewhere. 233 00:12:03,880 --> 00:12:04,880 Correct, yeah. 234 00:12:04,880 --> 00:12:09,360 And so we look at a whole lot of different things, so complexity of what the work is, 235 00:12:09,360 --> 00:12:16,240 kind of coordination with different projects that are in the area, coordination with stakeholders, 236 00:12:16,240 --> 00:12:17,480 really a lot of things that go in it. 237 00:12:17,480 --> 00:12:22,920 So we felt this was a perfect project for a competitive sale proposal instead of the 238 00:12:22,920 --> 00:12:23,920 CMAR. 239 00:12:23,920 --> 00:12:26,960 And so going forward, we might see both depending on each neighborhood. 240 00:12:26,960 --> 00:12:27,960 You will. 241 00:12:27,960 --> 00:12:28,960 Yeah, you'll definitely see some. 242 00:12:28,960 --> 00:12:34,040 We do have one coming up that's, I think it's 60 million south, or we have two projects 243 00:12:34,040 --> 00:12:38,640 that we're going to bundle together because they're very similar work, a lot of coordination, 244 00:12:38,640 --> 00:12:40,000 and you will see CMAR. 245 00:12:40,000 --> 00:12:43,640 So you'll see both of those, both of those different styles coming forward. 246 00:12:43,640 --> 00:12:44,640 Okay. 247 00:12:44,640 --> 00:12:45,640 Thank you. 248 00:12:45,640 --> 00:12:46,640 Yeah, no problem. 249 00:12:46,640 --> 00:12:51,000 And my other question was regarding the project scope mentioned, sidewalk connectivity. 250 00:12:51,000 --> 00:12:52,220 Yes, sir. 251 00:12:52,220 --> 00:12:55,000 But it doesn't indicate kind of wear or scale. 252 00:12:55,000 --> 00:12:58,000 Yeah, I can elaborate on it a little bit. 253 00:12:58,000 --> 00:13:00,980 The major connectivity that we're going to see is on Bernard Street. 254 00:13:00,980 --> 00:13:07,480 So right now from Parvin there at Edenia Park, it moves north there on the west side of Bernard. 255 00:13:07,480 --> 00:13:11,520 We're going to connect that all the way up to Acme, or that there's a piece of it there 256 00:13:11,520 --> 00:13:16,720 that just went anew on the east side of Bernard, and we're going to make that a complete connectivity 257 00:13:16,720 --> 00:13:20,480 all the way down the park to give them a little safer area for people walking between the park 258 00:13:20,480 --> 00:13:21,480 and that area. 259 00:13:21,480 --> 00:13:24,400 And is that a one side of the street? 260 00:13:24,400 --> 00:13:30,760 Okay, so everything will be on the west side of Bernard from Parvin all the way up to Acme. 261 00:13:30,760 --> 00:13:31,760 Okay. 262 00:13:31,760 --> 00:13:32,760 Thank you. 263 00:13:32,760 --> 00:13:33,760 You're welcome. 264 00:13:33,760 --> 00:13:34,760 Other questions? 265 00:13:34,760 --> 00:13:35,760 All right. 266 00:13:35,760 --> 00:13:38,380 Do we have a motion to approve? 267 00:13:38,380 --> 00:13:39,380 So move. 268 00:13:39,380 --> 00:13:40,380 Devin moves. 269 00:13:40,380 --> 00:13:41,380 Do we have second? 270 00:13:41,380 --> 00:13:42,380 Lee seconds. 271 00:13:42,380 --> 00:13:43,380 All in favor say aye. 272 00:13:43,380 --> 00:13:44,380 Aye. 273 00:13:44,380 --> 00:13:58,440 And I'll go find Billy, hang on. 274 00:13:58,440 --> 00:14:04,520 The next item is to consider recommending the adoption of an ordinance for the construction 275 00:14:04,520 --> 00:14:10,800 of Hickory Creek Interceptor 3 project. 276 00:14:10,800 --> 00:14:15,400 Good morning, bird members. 277 00:14:15,400 --> 00:14:16,400 My name is Tracy Beck. 278 00:14:16,400 --> 00:14:20,920 I'm a project manager with Capital Projects, and today I'd like to discuss a little bit 279 00:14:20,920 --> 00:14:24,160 about the Hickory Creek Interceptor Phase 3 with you. 280 00:14:24,160 --> 00:14:28,040 Excuse me, ma'am, could you speak up a little bit? 281 00:14:28,040 --> 00:14:29,040 I sure can. 282 00:14:29,040 --> 00:14:30,040 Thank you. 283 00:14:30,040 --> 00:14:31,040 I'll speak in a little bit. 284 00:14:31,040 --> 00:14:34,480 Hickory Creek Interceptor Phase 3 is Phase 3. 285 00:14:34,480 --> 00:14:41,240 It is continuation of the Phase 1 and 2 on the south end near I-35W, extends approximately 286 00:14:41,240 --> 00:14:45,080 9,700 feet, about 1.8 miles to the north. 287 00:14:45,080 --> 00:14:50,120 The project is going to be a 30-inch replacement of an existing 12-inch main. 288 00:14:50,120 --> 00:14:54,640 The purpose is because the 12-inch is undersized and a little bit aging. 289 00:14:54,640 --> 00:14:56,760 The project was designed in-house. 290 00:14:56,760 --> 00:15:00,240 We went out for competitive sealed proposals for this project. 291 00:15:00,240 --> 00:15:06,600 The recipients were approximately seven of our bidders, and Wilson Contracting was the 292 00:15:06,600 --> 00:15:12,640 lowest on scoring, and they were very close on the lowest of overall price as well. 293 00:15:12,640 --> 00:15:17,240 The scoring was 88.2 out of 100. 294 00:15:17,240 --> 00:15:22,440 The final dollar amount that they presented was 5.7 million and some change, and that 295 00:15:22,440 --> 00:15:25,920 includes the 5% contingency. 296 00:15:25,920 --> 00:15:30,480 The project's been underway for some years, and we're finally getting it to construction. 297 00:15:30,480 --> 00:15:31,760 We have completed the design. 298 00:15:31,760 --> 00:15:33,520 We've completed the background work. 299 00:15:33,520 --> 00:15:37,280 Today is awarding as well as going to council at the end of the month, and then we look 300 00:15:37,280 --> 00:15:40,200 to doing notice of proceed in the first quarter of this year. 301 00:15:40,200 --> 00:15:44,920 The project's approximately 13 months long, so we look for having that completed about 302 00:15:44,920 --> 00:15:49,720 this time next year, say second quarter of 2024. 303 00:15:49,720 --> 00:15:55,280 With that, I'm recommending the award to Wilson Contracting for a bid amount of 5.5 million 304 00:15:55,280 --> 00:15:56,840 and some change. 305 00:15:56,840 --> 00:16:00,040 That includes the contingency of 5%. 306 00:16:00,040 --> 00:16:01,040 Any questions? 307 00:16:01,040 --> 00:16:02,040 Questions? 308 00:16:02,040 --> 00:16:03,040 Yes. 309 00:16:03,040 --> 00:16:04,040 Go ahead, Lee. 310 00:16:04,040 --> 00:16:08,560 Why did you decide to do this particular project in-house on design? 311 00:16:08,560 --> 00:16:14,240 This was actually designed prior to when I took over, and it's just a legacy project 312 00:16:14,240 --> 00:16:15,240 that we're moving out. 313 00:16:15,240 --> 00:16:19,280 At some point, I believe that when we look at our staff load, we do like using our internal 314 00:16:19,280 --> 00:16:20,280 staff. 315 00:16:20,280 --> 00:16:22,920 There's benefits to using internal staff as well. 316 00:16:22,920 --> 00:16:25,960 Oh, certainly, I don't have a problem with it. 317 00:16:25,960 --> 00:16:27,280 I was just curious. 318 00:16:27,280 --> 00:16:31,040 We approved so many design and engineering evaluation contracts. 319 00:16:31,040 --> 00:16:34,680 It was just interesting this one was designed in-house, so it's a curiosity question. 320 00:16:34,680 --> 00:16:37,760 Trevor Crane, Director of Capital Projects. 321 00:16:37,760 --> 00:16:42,040 As these projects come forward from the different stakeholders, we have a process set up where 322 00:16:42,040 --> 00:16:46,960 myself and our Deputy City Engineer will evaluate those projects. 323 00:16:46,960 --> 00:16:51,480 He runs our in-house engineering department, so depending on what that project looks like, 324 00:16:51,480 --> 00:16:56,040 the complexity, whether they have the workload availability, or anything like that, we evaluate 325 00:16:56,040 --> 00:17:01,440 those projects and determine, one, we'll make a recommendation to the stakeholder, "Hey, 326 00:17:01,440 --> 00:17:04,520 we think this is going to be better for an external project." 327 00:17:04,520 --> 00:17:09,480 We look at the schedule that they need, the pricing that is available, funding, those 328 00:17:09,480 --> 00:17:14,640 types of things, and whether his team has the availability to do it in-house or not. 329 00:17:14,640 --> 00:17:18,760 We evaluate all those projects as they come through from the stakeholders to determine 330 00:17:18,760 --> 00:17:19,760 the best path forward. 331 00:17:19,760 --> 00:17:23,920 Oh, is it the fact that you are basically improving existing infrastructure, make it 332 00:17:23,920 --> 00:17:26,160 a little easier lift in the in-house town? 333 00:17:26,160 --> 00:17:30,480 Yeah, this project is really just that 30-inch line. 334 00:17:30,480 --> 00:17:37,000 Our engineering team has a lot of experience in designing those types of things. 335 00:17:37,000 --> 00:17:43,360 They designed some of the previous ones before, and they had the availability to be able to 336 00:17:43,360 --> 00:17:48,960 design it rather quickly, so it just made sense to allow them to do that in-house. 337 00:17:48,960 --> 00:17:49,960 Thank you. 338 00:17:49,960 --> 00:17:50,960 Yes, sir? 339 00:17:50,960 --> 00:17:53,760 I have just one quick, I see we had seven bidders. 340 00:17:53,760 --> 00:17:59,640 There was a time when we would not be able to get people to bid, so are things finally 341 00:17:59,640 --> 00:18:01,960 loosening up a little bit, where we're getting more ... 342 00:18:01,960 --> 00:18:09,480 Yeah, I would say we are seeing a lot of different contractors coming in to bid. 343 00:18:09,480 --> 00:18:15,140 This one was, since it was just mainly that one type of work, so you'll see when we bundle 344 00:18:15,140 --> 00:18:20,640 a lot of these projects and we have a lot of different types of work in those, then 345 00:18:20,640 --> 00:18:24,920 sometimes we don't get as many because they'll have to sub some of those things out. 346 00:18:24,920 --> 00:18:28,440 I would say just the complexity of this work is one of the things that allowed it to have 347 00:18:28,440 --> 00:18:29,440 that many. 348 00:18:29,440 --> 00:18:34,940 I would also say that just the changes that have been made in the last couple of years 349 00:18:34,940 --> 00:18:39,760 with the city of Denton, I think a lot of contractors are wanting to get in town and 350 00:18:39,760 --> 00:18:43,400 do a lot of work with us just because of some of the things that we've done, the way we 351 00:18:43,400 --> 00:18:47,000 deliver projects, and just been a lot easier to work with. 352 00:18:47,000 --> 00:18:48,000 Oh, good. 353 00:18:48,000 --> 00:18:49,000 That's good for the citizens. 354 00:18:49,000 --> 00:18:50,000 Definitely, definitely. 355 00:18:50,000 --> 00:18:51,000 Yeah. 356 00:18:51,000 --> 00:18:52,000 All right. 357 00:18:52,000 --> 00:18:53,000 Any other questions? 358 00:18:53,000 --> 00:18:54,000 All right. 359 00:18:54,000 --> 00:18:55,720 Do we have a motion to approve item E? 360 00:18:55,720 --> 00:18:56,720 Yes. 361 00:18:56,720 --> 00:18:57,720 Ben moved. 362 00:18:57,720 --> 00:18:58,720 Lee seconded. 363 00:18:58,720 --> 00:19:00,720 All in favor, say aye. 364 00:19:00,720 --> 00:19:01,720 Aye. 365 00:19:01,720 --> 00:19:02,720 Aye. 366 00:19:02,720 --> 00:19:03,720 Thank you very much. 367 00:19:03,720 --> 00:19:04,720 Management reports. 368 00:19:04,720 --> 00:19:11,800 Madam Chair, members of the POB, just to go over future agenda items, obviously we had 369 00:19:11,800 --> 00:19:14,440 the officer elections, appreciate that. 370 00:19:14,440 --> 00:19:18,480 There was a couple of items listed for today that did not make today's agenda. 371 00:19:18,480 --> 00:19:24,000 We are working to get those back to you likely for the next meeting or early February, but 372 00:19:24,000 --> 00:19:29,440 on the Lyft station and also the budget and rates for electric, it'll be more of a financial 373 00:19:29,440 --> 00:19:30,440 update. 374 00:19:30,440 --> 00:19:35,440 And then on the 23rd, we still have scheduled the Greensense program update. 375 00:19:35,440 --> 00:19:37,120 We are kind of working through that still. 376 00:19:37,120 --> 00:19:42,320 We're still planning to go back to the sustainability committee as a follow up. 377 00:19:42,320 --> 00:19:46,320 Our plan is to bring kind of the two presentations that we planned for them and single presentation 378 00:19:46,320 --> 00:19:47,320 to you. 379 00:19:47,320 --> 00:19:53,240 At the end of the day, we're going to be seeking a recommendation from both the POB and sustainability 380 00:19:53,240 --> 00:19:59,300 committee on the Greensense program to go to the council, probably likely in May now 381 00:19:59,300 --> 00:20:01,440 or after May. 382 00:20:01,440 --> 00:20:05,440 So we'll have plenty of time if there's a need for us to come back and do additional 383 00:20:05,440 --> 00:20:07,840 discussions with you, we'll have time to do that. 384 00:20:07,840 --> 00:20:09,440 But those are the items on the agenda. 385 00:20:09,440 --> 00:20:13,720 Obviously, what's not listed on here is the various budgets for you. 386 00:20:13,720 --> 00:20:18,880 We'll be listing those out for the next meeting, but we have kick started some of those processes 387 00:20:18,880 --> 00:20:21,360 already internally for all the utilities. 388 00:20:21,360 --> 00:20:26,000 So that's on the future agendas and the new business, we still have the first two items 389 00:20:26,000 --> 00:20:27,520 that are related to the Greensense program. 390 00:20:27,520 --> 00:20:31,360 We hope to be able to address those with you through that process. 391 00:20:31,360 --> 00:20:37,400 And there was a request at the last meeting for an update on the ERCOT lawsuit. 392 00:20:37,400 --> 00:20:41,400 And we're arguing that the day in closed session after we do this meeting, we'll be meeting 393 00:20:41,400 --> 00:20:43,920 downstairs with the city attorney's office. 394 00:20:43,920 --> 00:20:47,400 So with that, I'll be happy to answer any questions or there's something else that you'd 395 00:20:47,400 --> 00:20:49,400 like to see on a future agenda. 396 00:20:49,400 --> 00:20:52,640 Please let us know. 397 00:20:52,640 --> 00:20:54,120 Okay. 398 00:20:54,120 --> 00:20:55,720 That brings us to concluding items. 399 00:20:55,720 --> 00:21:02,560 Does any board member wish to add a future agenda item or have anything to say? 400 00:21:02,560 --> 00:21:04,440 Seeing none. 401 00:21:04,440 --> 00:21:05,440 Okay. 402 00:21:05,440 --> 00:21:12,400 And we'll go into the closed meeting and legal gave me a nice little thing that I can say. 403 00:21:12,400 --> 00:21:18,680 The Public Utilities Board will now at 921 a.m. convene into a closed meeting to deliberate 404 00:21:18,680 --> 00:21:23,080 the closed meeting item set forth on the agenda, which include the following. 405 00:21:23,080 --> 00:21:30,160 APUB 23008, deliberations regarding certain public power utilities competitive matters 406 00:21:30,160 --> 00:21:37,360 under Texas government code section 551.086, consultation with attorneys under U.S. Texas 407 00:21:37,360 --> 00:21:41,400 government code section 551.071.