WEBVTT 00:00:00.000 --> 00:00:11.640 I would like to call the November 14th 2022 meeting of the Public Utilities Board to order. 00:00:11.640 --> 00:00:18.560 Do we have anyone from the public that would be here to speak? 00:00:18.560 --> 00:00:21.480 Do they phone in on this meeting? 00:00:21.480 --> 00:00:22.480 Okay. 00:00:22.480 --> 00:00:23.480 All right. 00:00:23.480 --> 00:00:25.920 We have several items on the consent agenda. 00:00:25.920 --> 00:00:30.120 Would anyone like to pull any for discussion? 00:00:30.120 --> 00:00:31.460 Yes ma'am. 00:00:31.460 --> 00:00:32.460 Items F and H. 00:00:32.460 --> 00:00:33.460 F and H. Okay. 00:00:33.460 --> 00:00:34.460 Yes ma'am. 00:00:34.460 --> 00:00:35.460 Just got some questions. 00:00:35.460 --> 00:00:36.460 I'd also like to pull A and B briefly. 00:00:36.460 --> 00:00:37.460 Okay. 00:00:37.460 --> 00:00:38.460 We can go in alphabetical order. 00:00:38.460 --> 00:01:04.080 I move approval of C, D, E, I, J, K, L, M, and N. 00:01:04.080 --> 00:01:05.080 Second. 00:01:05.080 --> 00:01:06.080 Okay. 00:01:06.080 --> 00:01:07.080 Any discussion? 00:01:07.080 --> 00:01:09.600 All in favor say, "Aye." 00:01:09.600 --> 00:01:10.600 Aye. 00:01:10.600 --> 00:01:11.600 Aye. 00:01:11.600 --> 00:01:12.600 All opposed? 00:01:12.600 --> 00:01:13.600 Thank you. 00:01:13.600 --> 00:01:17.040 Shall we just start with A? 00:01:17.040 --> 00:01:30.080 Good morning, Madam Chair, members of the Board, Brian Burner, Solid Waste Director. 00:01:30.080 --> 00:01:32.000 How may I answer questions? 00:01:32.000 --> 00:01:33.000 Morning. 00:01:33.000 --> 00:01:34.000 Morning. 00:01:34.000 --> 00:01:41.160 As I said kind of briefly, so if my math is right, A and B together accounts for less 00:01:41.160 --> 00:01:45.080 than 3% of the total coming into the landfill. 00:01:45.080 --> 00:01:48.840 Actually, I think it's less than 3% of the total contracts that we'd looked at. 00:01:48.840 --> 00:01:49.840 Contracts, yes. 00:01:49.840 --> 00:01:53.680 You may remember two months ago we talked about the three big wastewater agreements 00:01:53.680 --> 00:01:57.240 at the end we tacked on that we were working with two municipal entities. 00:01:57.240 --> 00:02:00.600 These are those two entities, and we're finally bringing those forward to you. 00:02:00.600 --> 00:02:07.240 Yeah, so I kind of just wanted to ask what's kind of like thinking long term, what's our 00:02:07.240 --> 00:02:12.640 plan for ... You don't have to get into specifics, of course, but how big a mountain of trash 00:02:12.640 --> 00:02:13.640 are we making? 00:02:13.640 --> 00:02:14.800 How long can it last? 00:02:14.800 --> 00:02:19.440 There's just kind of me thinking along the kind of the long term future lines there. 00:02:19.440 --> 00:02:22.240 Well, that's a really good question. 00:02:22.240 --> 00:02:25.120 I appreciate the opportunity to respond to that. 00:02:25.120 --> 00:02:31.480 Ultimately, what we're hoping to do within these next two years is really identify opportunities 00:02:31.480 --> 00:02:37.120 that we can take both programmatic and non-programmatic materials and divert those from the landfill. 00:02:37.120 --> 00:02:42.060 By having contracts such as these in place, what it allows us to do is to leverage the 00:02:42.060 --> 00:02:47.920 materials being brought in by third parties that we would probably get anyway, but allows 00:02:47.920 --> 00:02:51.200 us to divert additionally more and extend the life of the landfill. 00:02:51.200 --> 00:02:56.200 Currently, we have probably 40, 45 years worth of life left in the landfill. 00:02:56.200 --> 00:03:01.440 What we'd like to be able to do is, pursuant to our Copy of the Solid Waste Management 00:03:01.440 --> 00:03:07.680 Strategy, continue to push that out 50, 60, 70 more years, ideally, is what we're hoping 00:03:07.680 --> 00:03:08.680 to do. 00:03:08.680 --> 00:03:12.520 But in these first two years, working with not only our big three haulers that we've 00:03:12.520 --> 00:03:16.440 contracted with, but with these smaller haulers to identify, first of all, where they're getting 00:03:16.440 --> 00:03:20.240 their material from, but also what type of material they're bringing us so that we can 00:03:20.240 --> 00:03:24.480 sit down and actually identify third parties to come in and manage that non-programmatic 00:03:24.480 --> 00:03:31.240 material, things such as textiles, wood chips, metals, those things that you would normally 00:03:31.240 --> 00:03:33.000 not put in your blue bin at the curb. 00:03:33.000 --> 00:03:34.000 Yeah. 00:03:34.000 --> 00:03:35.000 Great. 00:03:35.000 --> 00:03:36.000 Okay. 00:03:36.000 --> 00:03:37.000 That's all I had. 00:03:37.000 --> 00:03:38.000 All right. 00:03:38.000 --> 00:03:39.000 Okay. 00:03:39.000 --> 00:03:41.120 Move to approve if nobody has anything else. 00:03:41.120 --> 00:03:43.720 A and B. Yes, A and B. 00:03:43.720 --> 00:03:46.520 Is there a second? 00:03:46.520 --> 00:03:47.520 Can we do them together? 00:03:47.520 --> 00:03:48.520 Do they need to be separate? 00:03:48.520 --> 00:03:49.520 We'll actually need to deal with those individually. 00:03:49.520 --> 00:03:50.520 Okay. 00:03:50.520 --> 00:03:51.520 Then I move to approve A. 00:03:51.520 --> 00:03:52.520 Okay. 00:03:52.520 --> 00:03:53.520 I second. 00:03:53.520 --> 00:03:54.520 Okay. 00:03:54.520 --> 00:04:01.720 We have a, and Mr. Jump is moved approval, and Mr. Bix seconded. 00:04:01.720 --> 00:04:02.880 Any discussion? 00:04:02.880 --> 00:04:04.240 All in favor say aye. 00:04:04.240 --> 00:04:05.240 Aye. 00:04:05.240 --> 00:04:06.240 Opposed? 00:04:06.240 --> 00:04:07.240 Same sign. 00:04:07.240 --> 00:04:08.240 Thank you. 00:04:08.240 --> 00:04:12.480 Move to approve item B, if I may. 00:04:12.480 --> 00:04:14.240 Okay. 00:04:14.240 --> 00:04:18.240 All right. 00:04:18.240 --> 00:04:19.240 Let's see. 00:04:19.240 --> 00:04:24.600 Madam Chair, so you have a motion and a second for item B, if we can take a vote on that. 00:04:24.600 --> 00:04:25.600 Item B also. 00:04:25.600 --> 00:04:26.600 Okay. 00:04:26.600 --> 00:04:27.600 All right. 00:04:27.600 --> 00:04:28.600 Sorry about that. 00:04:28.600 --> 00:04:29.600 All in favor say aye. 00:04:29.600 --> 00:04:30.600 Aye. 00:04:30.600 --> 00:04:31.600 Opposed? 00:04:31.600 --> 00:04:32.600 Same sign. 00:04:32.600 --> 00:04:33.600 Okay. 00:04:33.600 --> 00:04:34.600 Thank you. 00:04:34.600 --> 00:04:41.200 We have item G. I'm sorry, we missed that. 00:04:41.200 --> 00:04:46.560 That one has been, we need to add that to our discussion today. 00:04:46.560 --> 00:04:51.360 Madam Chair, it's item F. F and H. 00:04:51.360 --> 00:04:53.880 I did have F. Are we adding G? 00:04:53.880 --> 00:04:54.880 H. 00:04:54.880 --> 00:04:59.320 G was missed when Devin said that he would approve all of them. 00:04:59.320 --> 00:05:03.800 G was missed, so we just want to make sure that's correct. 00:05:03.800 --> 00:05:04.800 Okay. 00:05:04.800 --> 00:05:05.800 Okay. 00:05:05.800 --> 00:05:08.480 We missed G. Does someone want to move approval of that? 00:05:08.480 --> 00:05:16.520 Yeah, I think I might have actually said H instead of G, so can I correct them a little 00:05:16.520 --> 00:05:17.520 motion? 00:05:17.520 --> 00:05:18.520 Please. 00:05:18.520 --> 00:05:19.520 What's the best way to? 00:05:19.520 --> 00:05:23.200 You wanted to pull which item? 00:05:23.200 --> 00:05:31.000 So I moved to approve H and all the others, and I meant to move to approve G and not H. 00:05:31.000 --> 00:05:37.040 So which item is it that you actually want discussed? 00:05:37.040 --> 00:05:42.440 We want G discussed, no, we want H discussed. 00:05:42.440 --> 00:05:43.440 And G to be approved. 00:05:43.440 --> 00:05:44.440 And G to be approved. 00:05:44.440 --> 00:05:53.800 Okay, so you need to move approval for G, and then you need to pull item H for discussion 00:05:53.800 --> 00:05:54.800 now and give the public a chance to move. 00:05:54.800 --> 00:05:55.800 Okay. 00:05:55.800 --> 00:05:56.800 Along with F. 00:05:56.800 --> 00:05:57.800 Thank you. 00:05:57.800 --> 00:06:03.760 So correcting, in order to correct my misspeak earlier, I would move to approve consent agenda 00:06:03.760 --> 00:06:04.760 item G. 00:06:04.760 --> 00:06:05.760 I second. 00:06:05.760 --> 00:06:06.760 Discuss, excuse me. 00:06:06.760 --> 00:06:07.760 Okay. 00:06:07.760 --> 00:06:08.760 Can you make that in the same motion? 00:06:08.760 --> 00:06:20.000 Okay, is there a second? 00:06:20.000 --> 00:06:21.640 Mr. Beck seconds it. 00:06:21.640 --> 00:06:26.080 All in favor of approving G, say aye. 00:06:26.080 --> 00:06:27.080 Aye. 00:06:27.080 --> 00:06:28.080 Opposed? 00:06:28.080 --> 00:06:29.080 Same sign. 00:06:29.080 --> 00:06:30.080 All right. 00:06:30.080 --> 00:06:32.200 And Mr. Beck, would you like to pull H? 00:06:32.200 --> 00:06:33.200 Right. 00:06:33.200 --> 00:06:43.560 I'd like to address F and H one at a time. 00:06:43.560 --> 00:06:44.560 Okay. 00:06:44.560 --> 00:06:47.560 Is there a second? 00:06:47.560 --> 00:06:51.420 Okay, Mr. Jump seconds it. 00:06:51.420 --> 00:06:52.420 Any discussion? 00:06:52.420 --> 00:06:56.420 Madam Chair, I don't think you needed to vote on that particular item. 00:06:56.420 --> 00:06:59.440 Item F and H has been pulled for questions. 00:06:59.440 --> 00:07:00.440 We did. 00:07:00.440 --> 00:07:01.440 Yes, we did. 00:07:01.440 --> 00:07:02.440 Okay. 00:07:02.440 --> 00:07:03.440 All right. 00:07:03.440 --> 00:07:04.440 All in favor, say aye. 00:07:04.440 --> 00:07:05.800 Oh, we don't need to vote. 00:07:05.800 --> 00:07:06.800 Okay. 00:07:06.800 --> 00:07:09.080 Now, are we straight? 00:07:09.080 --> 00:07:11.080 Let's discuss F. 00:07:11.080 --> 00:07:12.080 Okay. 00:07:12.080 --> 00:07:16.680 Thank you, Chair. 00:07:16.680 --> 00:07:23.320 In this item in F, PUB 22-183, we have what appears to be a four-year-old compressor that 00:07:23.320 --> 00:07:31.440 sustained a catastrophic failure and now requires the city to spend $225,000 plus for the appropriate 00:07:31.440 --> 00:07:37.840 rental replacement and labor associated with this failed starting air pressure. 00:07:37.840 --> 00:07:40.600 And I may be missing something on this level. 00:07:40.600 --> 00:07:43.520 A lot of this stuff goes over my head, so bear with me here. 00:07:43.520 --> 00:07:48.840 But looking at this from the position of an individual consumer, was there no warranty 00:07:48.840 --> 00:07:52.840 on this part that would address this kind of catastrophic failure? 00:07:52.840 --> 00:07:59.760 Was this failure, or second part of the question, was this failure of the part itself or is 00:07:59.760 --> 00:08:05.440 the OME saying it was a result of improper maintenance on DME's part? 00:08:05.440 --> 00:08:11.400 In other words, they're not going to be responsible manufacturers, so was that too much? 00:08:11.400 --> 00:08:12.400 No. 00:08:12.400 --> 00:08:13.400 No, not too much. 00:08:13.400 --> 00:08:14.400 Okay. 00:08:14.400 --> 00:08:15.400 So good morning, Madam Chair. 00:08:15.400 --> 00:08:16.400 Good morning. 00:08:16.400 --> 00:08:20.120 Jason Brown, plant manager at the Denton Energy Center. 00:08:20.120 --> 00:08:22.880 Great questions, Mr. Beck. 00:08:22.880 --> 00:08:28.160 The warranty on the starting air compressors are a three-year warranty from install. 00:08:28.160 --> 00:08:29.160 Yeah. 00:08:29.160 --> 00:08:30.160 Okay. 00:08:30.160 --> 00:08:35.000 In other markets, it's definitely pretty par for course for instrument air compressors. 00:08:35.000 --> 00:08:43.520 They were out of warranty in 2020. 00:08:43.520 --> 00:08:45.840 Was it a part failure, or? 00:08:45.840 --> 00:08:46.840 It was. 00:08:46.840 --> 00:08:48.120 It was a main component failure. 00:08:48.120 --> 00:08:54.520 So what actually happened to the instrument or the start air compressor was a piston seizure. 00:08:54.520 --> 00:09:02.120 It's a reciprocating compressor, a piston seizure, it seized and pushed the piston and jugged 00:09:02.120 --> 00:09:06.040 the liner totally off of their compressor. 00:09:06.040 --> 00:09:10.320 And then as it was coasting down, did the same thing to the other side from imbalance. 00:09:10.320 --> 00:09:11.320 Okay. 00:09:11.320 --> 00:09:14.580 We don't have insurance to cover that, or is that covered? 00:09:14.580 --> 00:09:17.040 We do have insurance. 00:09:17.040 --> 00:09:21.400 Our equipment insurance could cover it if the deductible was about the same. 00:09:21.400 --> 00:09:28.040 So it's do you want to go with going to insurance claim and raising your premiums throughout 00:09:28.040 --> 00:09:36.280 the lifespan, or do you want to replace the component itself? 00:09:36.280 --> 00:09:41.200 The OEM touching on the maintenance aspect of it, we did bring in the OEM to evaluate 00:09:41.200 --> 00:09:42.200 it. 00:09:42.200 --> 00:09:49.120 They actually still have the complete unit doing a root cause analysis report on it. 00:09:49.120 --> 00:09:55.040 At this time, it appears to be just a equipment manufacturer failure. 00:09:55.040 --> 00:09:58.000 Whether they'll warranty that, they could. 00:09:58.000 --> 00:10:03.240 If it's a component material defect, any of that kind of nature that was not a maintenance 00:10:03.240 --> 00:10:04.320 aspect. 00:10:04.320 --> 00:10:07.780 The maintenance on that compressor is pretty minimal. 00:10:07.780 --> 00:10:10.400 Change the oil, change the air filter. 00:10:10.400 --> 00:10:14.460 That was done probably four months prior to. 00:10:14.460 --> 00:10:22.400 That's an annual based maintenance interval, 1,000 hours or a year. 00:10:22.400 --> 00:10:25.520 So far right now, we're waiting on the RCA to come back. 00:10:25.520 --> 00:10:31.120 We had to do a purchase order to be able to get the air compressor coming into us, which 00:10:31.120 --> 00:10:35.080 was actually just installed here recently. 00:10:35.080 --> 00:10:39.620 The other aspect to this was rental of equipment. 00:10:39.620 --> 00:10:44.000 So start air compressors, pretty vital piece of equipment for us. 00:10:44.000 --> 00:10:49.820 We can't start the units without it, and having only one leaves us in a real vulnerable state. 00:10:49.820 --> 00:10:54.880 Is this a part that we, and due to the supply chain problem, that we would want to keep 00:10:54.880 --> 00:10:59.400 in stock in the event that it happens, and if so, where are we at with that? 00:10:59.400 --> 00:11:00.840 Not a complete unit. 00:11:00.840 --> 00:11:03.260 I wouldn't recommend a complete unit. 00:11:03.260 --> 00:11:07.000 Catastrophic failure is pretty rare on something of this nature. 00:11:07.000 --> 00:11:09.800 A motor, spare motor, yes. 00:11:09.800 --> 00:11:13.000 During this event, we actually had to take the motor off of that one and put on the other 00:11:13.000 --> 00:11:16.480 one because it was about to fail. 00:11:16.480 --> 00:11:22.500 Motor maintenance is 40,000 hours, shouldn't be anywhere near, but the cycles on the equipment, 00:11:22.500 --> 00:11:27.120 the heat of the equipment, everything's needed to be adjusted a little bit. 00:11:27.120 --> 00:11:28.120 Okay. 00:11:28.120 --> 00:11:29.120 Thank you, Jason. 00:11:29.120 --> 00:11:30.120 Yes, sir. 00:11:30.120 --> 00:11:31.120 Thank you. 00:11:31.120 --> 00:11:32.120 Okay. 00:11:32.120 --> 00:11:33.120 Are you going to deal with H? 00:11:33.120 --> 00:11:34.120 No. 00:11:34.120 --> 00:11:35.120 Yeah, H? 00:11:35.120 --> 00:11:36.120 No. 00:11:36.120 --> 00:11:37.120 No, sir. 00:11:37.120 --> 00:11:38.120 Okay. 00:11:38.120 --> 00:11:39.120 Not me. 00:11:39.120 --> 00:11:40.120 I have some more questions. 00:11:40.120 --> 00:11:41.120 Okay. 00:11:41.120 --> 00:11:42.120 Sorry. 00:11:42.120 --> 00:11:43.120 Howdy. 00:11:43.120 --> 00:11:44.120 Howdy. 00:11:44.120 --> 00:11:46.300 So what's the life expectancy of these? 00:11:46.300 --> 00:11:50.060 So we're at what, four or five years right now, right? 00:11:50.060 --> 00:11:51.800 Four or five years right now. 00:11:51.800 --> 00:11:57.120 Basically it's just like the engines or any other reciprocating engine type with a piston 00:11:57.120 --> 00:11:58.200 in the sleeve. 00:11:58.200 --> 00:12:03.680 It's all repairable parts unless you damage the actual crank case or the crank, then you're 00:12:03.680 --> 00:12:04.680 replacing components. 00:12:04.680 --> 00:12:07.160 How long did we expect it to last? 00:12:07.160 --> 00:12:13.760 Typically, probably 17 years, 20 years. 00:12:13.760 --> 00:12:17.520 So how do we have such a major failure so relatively quickly? 00:12:17.520 --> 00:12:19.600 That seems a little... 00:12:19.600 --> 00:12:25.700 Could be a bore issue with a piston seizure, just like in your car. 00:12:25.700 --> 00:12:32.300 If you have overheating issues, expansion, contraction, it could have been a little bit 00:12:32.300 --> 00:12:37.800 of bore size difference in there. 00:12:37.800 --> 00:12:39.080 Could be a number of... 00:12:39.080 --> 00:12:40.800 I guess they're figuring out still? 00:12:40.800 --> 00:12:41.800 Mm-hmm. 00:12:41.800 --> 00:12:42.800 Okay. 00:12:42.800 --> 00:12:43.800 Yeah. 00:12:43.800 --> 00:12:45.280 And then if you could run through the impact of this again. 00:12:45.280 --> 00:12:52.240 So we have already leased a second one that was just installed, you said? 00:12:52.240 --> 00:12:53.240 Correct. 00:12:53.240 --> 00:12:58.600 So we had a backup air compressor on site for our black start testing. 00:12:58.600 --> 00:13:03.920 So the first component of this was holding over that black start or that temporary compressor 00:13:03.920 --> 00:13:06.800 that we had as an in case. 00:13:06.800 --> 00:13:11.760 So we held it over $24,000 over the period of new coming in. 00:13:11.760 --> 00:13:12.760 Okay. 00:13:12.760 --> 00:13:21.480 In between the manufacturer, the OEM manufacturer and their representative brought in a temporary 00:13:21.480 --> 00:13:27.000 air compressor so we could get rid of the other $24,000 expense. 00:13:27.000 --> 00:13:34.580 So we had a temporary air compressor on site while they were building our actual replacement. 00:13:34.580 --> 00:13:38.280 The replacement just showed up last week. 00:13:38.280 --> 00:13:40.080 Everything's operating normally now? 00:13:40.080 --> 00:13:41.080 Yes, sir. 00:13:41.080 --> 00:13:42.080 Okay. 00:13:42.080 --> 00:13:43.080 Good deal. 00:13:43.080 --> 00:13:44.080 That's all I have. 00:13:44.080 --> 00:13:45.080 Okay. 00:13:45.080 --> 00:13:46.080 Move approval. 00:13:46.080 --> 00:13:47.080 Motion? 00:13:47.080 --> 00:13:48.080 Move to approve. 00:13:48.080 --> 00:13:49.080 Okay. 00:13:49.080 --> 00:13:50.080 Mr. Beck approved. 00:13:50.080 --> 00:13:51.080 Second? 00:13:51.080 --> 00:13:52.080 Second. 00:13:52.080 --> 00:13:53.080 Okay. 00:13:53.080 --> 00:13:54.080 Thank you. 00:13:54.080 --> 00:13:55.080 Any discussion? 00:13:55.080 --> 00:13:57.240 All in favor say aye. 00:13:57.240 --> 00:13:58.240 Aye. 00:13:58.240 --> 00:13:59.240 Aye. 00:13:59.240 --> 00:14:00.240 Opposed? 00:14:00.240 --> 00:14:01.240 Same sign. 00:14:01.240 --> 00:14:02.240 Thank you. 00:14:02.240 --> 00:14:03.240 And now H. 00:14:03.240 --> 00:14:04.240 Good morning. 00:14:04.240 --> 00:14:05.240 Good morning. 00:14:05.240 --> 00:14:06.240 Craig Stastny. 00:14:06.240 --> 00:14:13.240 I'm line manager for constructions, DMV. 00:14:13.240 --> 00:14:14.240 Hi, Craig. 00:14:14.240 --> 00:14:26.840 A little item popped out at me that it was something that I asked a question about several 00:14:26.840 --> 00:14:33.080 months ago, so I just wanted to make sure, and this is in no way to try and be a gotcha 00:14:33.080 --> 00:14:38.880 thing, but directional boring surfaces to install underground utilities will be performed 00:14:38.880 --> 00:14:42.720 among other things overhead to underground conversion projects. 00:14:42.720 --> 00:14:46.440 So I'm assuming that's line posts along the street. 00:14:46.440 --> 00:14:50.720 That's where our overhead lines come in to the underground cable. 00:14:50.720 --> 00:14:51.720 Okay. 00:14:51.720 --> 00:14:52.720 So it's the- 00:14:52.720 --> 00:14:53.720 That's overhead to underground. 00:14:53.720 --> 00:14:54.720 Okay. 00:14:54.720 --> 00:14:59.200 And we would be removing the posts that hold those above ground lines, right? 00:14:59.200 --> 00:15:02.360 In some instances, I mean, I'm not following your question. 00:15:02.360 --> 00:15:10.360 Well, what I asked before months ago is, you know, we were having a lot of problems with 00:15:10.360 --> 00:15:18.320 the above ground lines because they are above ground, they're susceptible to extra weather, 00:15:18.320 --> 00:15:21.720 terrorist attacks, all that sort of thing. 00:15:21.720 --> 00:15:27.760 And I asked, you know, would the city be, you know, consider, you know, getting everything 00:15:27.760 --> 00:15:32.600 underground or it's more secure, and the answer at that time, which is logical, it would be 00:15:32.600 --> 00:15:35.040 cost prohibitive to do that. 00:15:35.040 --> 00:15:40.840 So now part of this item wants to do what it sounded like wants to do some of that. 00:15:40.840 --> 00:15:48.040 And that's what I'm asking, I guess, if we're going to, as it says, we're going to locate, 00:15:48.040 --> 00:15:51.040 relocate utilities overhead to underground. 00:15:51.040 --> 00:15:55.040 It's going to be an underground conversion, excuse me. 00:15:55.040 --> 00:16:02.840 Does this entail removing all of the infrastructure of the above ground where we're putting underground? 00:16:02.840 --> 00:16:05.480 In certain jobs, yes. 00:16:05.480 --> 00:16:11.720 So like what they'll do is they'll come in and put the overhead underground, and the boring 00:16:11.720 --> 00:16:19.280 contract is what that's for, where it's not feasible to open cut, to put the lines underground 00:16:19.280 --> 00:16:20.520 into conduit. 00:16:20.520 --> 00:16:21.520 Okay. 00:16:21.520 --> 00:16:27.880 So, Mr. Beck, so this contract is kind of a general contract, but we do have some very 00:16:27.880 --> 00:16:31.640 specific projects, and you're exactly right, some of those projects that were undergrounding 00:16:31.640 --> 00:16:34.160 are for reliability purposes. 00:16:34.160 --> 00:16:36.920 Others are just to address a variety of different issues. 00:16:36.920 --> 00:16:42.620 And so there's not anything specifically that we're intending for this particular contract 00:16:42.620 --> 00:16:46.400 other than as a general services contract that we've always had and we're going to use 00:16:46.400 --> 00:16:47.400 as needed. 00:16:47.400 --> 00:16:48.400 Okay. 00:16:48.400 --> 00:16:54.360 So then as we progress towards the future and the need arises, we will start doing more 00:16:54.360 --> 00:16:58.200 underground lines as opposed to above ground. 00:16:58.200 --> 00:17:01.560 So all new subdivisions, all new areas are all undergrounded. 00:17:01.560 --> 00:17:05.800 It's the existing areas that we will identify certain areas that need to be undergrounded 00:17:05.800 --> 00:17:08.000 and we'll address those kind of on a case-by-case basis. 00:17:08.000 --> 00:17:09.000 Okay. 00:17:09.000 --> 00:17:10.000 Okay. 00:17:10.000 --> 00:17:11.000 Great. 00:17:11.000 --> 00:17:12.000 Thank you. 00:17:12.000 --> 00:17:13.000 Sorry, I didn't understand your question. 00:17:13.000 --> 00:17:15.120 And I did a terrible job laying it out there to you, so. 00:17:15.120 --> 00:17:16.120 That's all right. 00:17:16.120 --> 00:17:17.120 No problem. 00:17:17.120 --> 00:17:18.120 Okay. 00:17:18.120 --> 00:17:19.120 Any other questions? 00:17:19.120 --> 00:17:20.120 Approval? 00:17:20.120 --> 00:17:22.120 Would someone make a motion? 00:17:22.120 --> 00:17:23.120 Sure. 00:17:23.120 --> 00:17:24.120 Mr. Jump. 00:17:24.120 --> 00:17:25.120 Second. 00:17:25.120 --> 00:17:26.120 Mr. Beck. 00:17:26.120 --> 00:17:27.120 Any other discussion? 00:17:27.120 --> 00:17:28.120 All in favor, say aye. 00:17:28.120 --> 00:17:34.260 I oppose, same sign. 00:17:34.260 --> 00:17:35.260 Thank you very much. 00:17:35.260 --> 00:17:37.760 Thank you for that. 00:17:37.760 --> 00:17:38.760 Okay. 00:17:38.760 --> 00:17:44.880 Now we'll move into the items for individual consideration. 00:17:44.880 --> 00:17:53.720 The first is the PB-22190, consider approval of the October 24th minutes. 00:17:53.720 --> 00:17:58.640 Does everyone have an opportunity? 00:17:58.640 --> 00:17:59.640 Yes. 00:17:59.640 --> 00:18:00.640 Okay. 00:18:00.640 --> 00:18:01.640 So moved. 00:18:01.640 --> 00:18:02.640 Second? 00:18:02.640 --> 00:18:03.640 Sure. 00:18:03.640 --> 00:18:04.640 Any discussion? 00:18:04.640 --> 00:18:05.640 All in favor? 00:18:05.640 --> 00:18:06.640 Discussion? 00:18:06.640 --> 00:18:07.640 No. 00:18:07.640 --> 00:18:09.360 All in favor, say aye. 00:18:09.360 --> 00:18:10.360 Aye. 00:18:10.360 --> 00:18:11.360 Opposed? 00:18:11.360 --> 00:18:12.360 Same sign. 00:18:12.360 --> 00:18:13.360 Thank you. 00:18:13.360 --> 00:18:14.360 Okay. 00:18:14.360 --> 00:18:23.920 PUB-22182, consider recommending adoption of an ordinance of the City of Denton, a Texas 00:18:23.920 --> 00:18:28.520 home rule municipal corporation, authorizing the city manager to execute a construction 00:18:28.520 --> 00:18:35.760 manager at risk contract with McCarthy Building Companies, Inc. for construction phase services 00:18:35.760 --> 00:18:43.720 for Southeast Denton package B improvements for the capital projects department, providing 00:18:43.720 --> 00:18:54.080 for the expenditure of funds therefore, and providing an effective date, RFQ7714, awarding 00:18:54.080 --> 00:19:04.800 to McCarthy Building Companies, Inc. in a not to exceed amount of $21,582,378. 00:19:04.800 --> 00:19:07.920 All right. 00:19:07.920 --> 00:19:08.920 Good morning board members. 00:19:08.920 --> 00:19:09.920 My name is Seth Garcia. 00:19:09.920 --> 00:19:12.800 I'm a program manager with Capital Projects. 00:19:12.800 --> 00:19:17.720 I do have a brief presentation for you for the construction manager at risk construction 00:19:17.720 --> 00:19:24.360 phase contract for Southeast Denton package B. So for a quick overview of the scope. 00:19:24.360 --> 00:19:28.680 So Southeast Denton package B is the area shaded in green that you can see here. 00:19:28.680 --> 00:19:32.760 This is our first horizontal construction manager at risk project that we're doing in the City 00:19:32.760 --> 00:19:33.920 of Denton. 00:19:33.920 --> 00:19:39.160 It's roughly 49 roadway segments or 21,000 linear feet of roadway. 00:19:39.160 --> 00:19:43.120 We have 16,000 linear feet of water main that we're going to be replacing, and just over 00:19:43.120 --> 00:19:45.600 7,000 linear feet of wastewater main. 00:19:45.600 --> 00:19:49.440 We've also identified with this project several areas that need ADA compliance. 00:19:49.440 --> 00:19:54.400 So with those areas, we're replacing those sidewalk ramps, as well as adding some sidewalk 00:19:54.400 --> 00:19:55.400 connectivity. 00:19:55.400 --> 00:20:00.520 So we're filling some gaps in these areas as well to connect sidewalks. 00:20:00.520 --> 00:20:03.080 Really quickly, while you have the map up. 00:20:03.080 --> 00:20:04.400 Yes, sir. 00:20:04.400 --> 00:20:05.940 There isn't a legend on the map. 00:20:05.940 --> 00:20:07.720 So yellow is pavement. 00:20:07.720 --> 00:20:08.720 Correct. 00:20:08.720 --> 00:20:09.840 So yellow is pavement. 00:20:09.840 --> 00:20:14.300 The dotted blue is water main replacement, and the hash kind of red marks is wastewater 00:20:14.300 --> 00:20:15.300 replacement. 00:20:15.300 --> 00:20:18.600 And the pink or purple in the center there? 00:20:18.600 --> 00:20:22.720 So the area in the center is actually Southeast Denton package A. That's under construction 00:20:22.720 --> 00:20:23.720 right now. 00:20:23.720 --> 00:20:27.760 That was awarded back in April as a CSP project. 00:20:27.760 --> 00:20:28.760 Okay. 00:20:28.760 --> 00:20:30.880 So not the pink, just the green. 00:20:30.880 --> 00:20:31.880 Correct. 00:20:31.880 --> 00:20:36.280 Just the area in green. 00:20:36.280 --> 00:20:39.440 So briefly just to walk through the GMP process. 00:20:39.440 --> 00:20:43.760 So Southeast Denton package B was separated into five major work categories. 00:20:43.760 --> 00:20:49.080 Those consist of asphalt paving, earthwork and demo, concrete flatwork, traffic control, 00:20:49.080 --> 00:20:50.880 and our underground utilities. 00:20:50.880 --> 00:20:55.080 Those were all put together into individual packages and bid by McCarthy building companies 00:20:55.080 --> 00:20:57.360 to the public. 00:20:57.360 --> 00:21:03.240 McCarthy then held individual interviews with the top ranking firms and selected what they 00:21:03.240 --> 00:21:07.480 thought was the best value and then brought those selections to the city to make sure 00:21:07.480 --> 00:21:09.280 we concurred. 00:21:09.280 --> 00:21:14.400 From that, McCarthy took all of those pricings, put it into a guaranteed maximum price, and 00:21:14.400 --> 00:21:19.000 then added their general conditions costs, their bonds and insurance requirements, the 00:21:19.000 --> 00:21:25.300 CMAR contingency, which we'll cover, and their overall contractor's fee. 00:21:25.300 --> 00:21:29.440 So these next few slides actually break down those costs we just discussed. 00:21:29.440 --> 00:21:34.600 So here you can see the five major work packages and what the total cost came in. 00:21:34.600 --> 00:21:38.920 For the solicitation, we actually did like individual units of measure. 00:21:38.920 --> 00:21:43.720 Those are then converted to lump sums for those individual packages to form this total 00:21:43.720 --> 00:21:45.200 GMP. 00:21:45.200 --> 00:21:50.660 On the right there in the comments, you can see the company that was selected for each 00:21:50.660 --> 00:21:55.640 work package. 00:21:55.640 --> 00:22:00.200 The second slide just shows the different rates that were used to calculate the general 00:22:00.200 --> 00:22:06.880 conditions, the insurance, the 3% construction contingency that is within the GMP. 00:22:06.880 --> 00:22:08.720 That is for the CMAR's use. 00:22:08.720 --> 00:22:14.240 And then their construction fee of 6.95%, which was negotiated through the RFP stage 00:22:14.240 --> 00:22:16.480 when we first brought on the CMAR. 00:22:16.480 --> 00:22:22.680 Lastly, you'll see there at the very bottom the performance and payment bond at 0.71% 00:22:22.680 --> 00:22:26.640 for the total GMP value of $21,014,409. 00:22:26.640 --> 00:22:29.240 Yes, sir. 00:22:29.240 --> 00:22:32.760 - Thank you. 00:22:32.760 --> 00:22:34.480 One more question. 00:22:34.480 --> 00:22:41.640 On this process, the construction manager at risk selects the bid, like interviews and 00:22:41.640 --> 00:22:42.640 selects the bids. 00:22:42.640 --> 00:22:43.640 - Correct. 00:22:43.640 --> 00:22:46.000 - Does the city see all of the bids or just the final selected? 00:22:46.000 --> 00:22:47.000 - Yeah. 00:22:47.000 --> 00:22:50.480 So when they actually bid it, they require the contractor to submit two copies. 00:22:50.480 --> 00:22:53.760 One comes to myself, one goes to their office. 00:22:53.760 --> 00:22:58.360 We actually, myself, sat on the interviews and listened to all the responses where they 00:22:58.360 --> 00:23:00.680 went through verifying scopes. 00:23:00.680 --> 00:23:04.800 They then put all those recommendations for each individual work package, and we had a 00:23:04.800 --> 00:23:09.920 sit down meeting with our collaboration team, myself, the design engineer, and the CMAR, 00:23:09.920 --> 00:23:14.800 and we walked through each of the top ranking bids to make sure we all concurred with the 00:23:14.800 --> 00:23:16.760 contractor that was selected. 00:23:16.760 --> 00:23:25.060 - And on these fees, general conditions, is that a contingency based on if conditions 00:23:25.060 --> 00:23:26.760 are bad or is that built in? 00:23:26.760 --> 00:23:33.760 - No, so the general conditions fee is actually for kind of their home office and overhead. 00:23:33.760 --> 00:23:39.560 So their project management staff, something that's not, has a direct hour bill rate, their 00:23:39.560 --> 00:23:45.500 actual job trailer on site, those are all built into that general conditions cost. 00:23:45.500 --> 00:23:52.760 - And so this is the, what is it, what's the GMP? 00:23:52.760 --> 00:23:54.040 - Guaranteed Maximum Price. 00:23:54.040 --> 00:23:55.040 - Guaranteed Maximum Price? 00:23:55.040 --> 00:23:56.040 - Correct. 00:23:56.040 --> 00:24:00.240 - Is there any chance, apart from the contingency, that it will be less than the guaranteed maximum 00:24:00.240 --> 00:24:02.000 or is it just basically a fixed? 00:24:02.000 --> 00:24:09.000 - Yeah, so this is a fixed lump sum, so they receive 100% of the proceeds after this. 00:24:09.000 --> 00:24:13.400 So it's not a cost plus fee, we actually did this all as a complete lump sum. 00:24:13.400 --> 00:24:18.600 So 21 million minus any owner-directed changes is what the contractor will receive for the 00:24:18.600 --> 00:24:19.600 work. 00:24:19.600 --> 00:24:24.760 - Okay, so, okay, I was curious, because it said like guaranteed maximum, does that mean 00:24:24.760 --> 00:24:25.760 there's a minimum? 00:24:25.760 --> 00:24:26.760 Is there a range? 00:24:26.760 --> 00:24:28.800 Is there, some of these fees are contingent? 00:24:28.800 --> 00:24:32.200 So, but basically this is like a fixed price, 21 million. 00:24:32.200 --> 00:24:33.200 - Yes, sir. 00:24:33.200 --> 00:24:34.200 That is it. 00:24:34.200 --> 00:24:35.200 - Thank you. 00:24:35.200 --> 00:24:43.740 - So quickly for the project schedule, our design approval was back in October of 2021. 00:24:43.740 --> 00:24:47.000 We then approved the CMAR in December of 2021. 00:24:47.000 --> 00:24:50.320 That gave us about nine months to design this project. 00:24:50.320 --> 00:24:54.720 We are planning to issue a notice to proceed for construction with y'all's approval in 00:24:54.720 --> 00:24:56.880 January of 2023. 00:24:56.880 --> 00:25:03.260 And we are estimating this project to be construction complete by early quarter three, 2024. 00:25:03.260 --> 00:25:09.000 So roughly about a 16, 18 month construction timeframe. 00:25:09.000 --> 00:25:12.960 So with that, staff recommends approval of the CMAR contract with McCarthy's Building 00:25:12.960 --> 00:25:20.520 Company for the total GMP amount of 21 million plus a 3% owner's contingency of just over 00:25:20.520 --> 00:25:28.440 567,000 for the total contract of 21,582,378. 00:25:28.440 --> 00:25:38.020 And I'm happy to answer any questions. 00:25:38.020 --> 00:25:41.620 - Is there a motion? 00:25:41.620 --> 00:25:44.360 Mr. Beck moves approval. 00:25:44.360 --> 00:25:45.800 Second? 00:25:45.800 --> 00:25:49.560 Mr. Jump second. 00:25:49.560 --> 00:25:50.560 Any other questions? 00:25:50.560 --> 00:25:52.360 All in favor say aye. 00:25:52.360 --> 00:25:53.360 - Aye. 00:25:53.360 --> 00:25:54.360 - Opposed? 00:25:54.360 --> 00:25:55.360 Same sign. 00:25:55.360 --> 00:25:56.360 Thank you very much. 00:25:56.360 --> 00:25:57.360 - Thank y'all. 00:25:57.360 --> 00:26:08.180 All right, for item C for individual consideration, PUB 22-191, management reports, future agenda 00:26:08.180 --> 00:26:09.760 items. 00:26:09.760 --> 00:26:14.640 - So Madam Chair and members of the PUB, so still the same items that we've had on here 00:26:14.640 --> 00:26:15.640 for you. 00:26:15.640 --> 00:26:22.320 Tentatively, we have scheduled on January 9th an update on the DME budget and rates 00:26:22.320 --> 00:26:23.320 discussion. 00:26:23.320 --> 00:26:26.560 Again, that date's still a little contingent, just want to make sure that you're aware of 00:26:26.560 --> 00:26:27.560 that. 00:26:27.560 --> 00:26:32.600 And then we're still scheduled to bring the Greensense program to you on January 23rd, 00:26:32.600 --> 00:26:35.000 barring any other issues that may come up. 00:26:35.000 --> 00:26:39.360 So with that, we're happy to answer any questions or if there's anything else that you'd like 00:26:39.360 --> 00:26:47.240 to see here in the next year, happy to list them out for you. 00:26:47.240 --> 00:26:52.200 - Well, we're not seeing any coming forth today. 00:26:52.200 --> 00:27:01.280 So onto business action items. 00:27:01.280 --> 00:27:02.280 Nothing there. 00:27:02.280 --> 00:27:03.280 Okay. 00:27:03.280 --> 00:27:04.280 Concluding items. 00:27:04.280 --> 00:27:07.280 Is that to be read? 00:27:07.280 --> 00:27:22.120 Okay, is there anything for concluding items? 00:27:22.120 --> 00:27:23.120 - I move adjournment. 00:27:23.120 --> 00:27:24.120 - Is there a second? 00:27:24.120 --> 00:27:25.120 - Second. 00:27:25.120 --> 00:27:26.120 - Second. 00:27:26.120 --> 00:27:27.120 All in favor? 00:27:27.120 --> 00:27:28.120 Aye. 00:27:28.120 --> 00:27:29.120 All right. 00:27:29.120 --> 00:27:30.120 Opposed? 00:27:30.120 --> 00:27:31.120 Same sign. 00:27:31.120 --> 00:27:32.120 - Good job. 00:27:32.120 --> 00:27:33.320 - Thank you very much.