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 I'm on your list.

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 I'm on your list.

3
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 But you have to get that.

4
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 Yes, you have to get that.

5
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 I'm on your list.

6
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 But you have to get that.

7
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 I'm on your list.

8
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 But you have to get that.

9
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 I'm on your list.

10
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 But you have to get that.

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 Do we need a list?

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 Do we need what?

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 Do we need a list?

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 List?

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 Oh, introductions?

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 I don't think we need to.

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 I don't think we need to.

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 But we'll introduce the staff

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 as they come up with their items.

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 But I think we can proceed to the first item, Mr. Chair.

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 Okay.

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 Oh, on the screen?

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 Give me just a second, I'll pull that out.

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 No!

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 There's our general today.

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

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 [inaudible]

55
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 Okay, I'll second it.

56
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 So, I guess all in favor would be the next step.

57
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 And we do have some staff members from Parks and Recreation here to present this item.

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 If you all would like to come up over here, we can get you going.

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 And I'll pull up your presentation, which is one of these.

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 Tamiya?

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 Yes.

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 I'll literally do this.

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 There it is.

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 Okay.

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 There you go.

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 Okay, perfect.

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 All right.

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 Hello, everybody.

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 My name is Tamiya.

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 I'm the Adapted and Inclusive Recreation Coordinator for Parks and Rec.

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 I came and presented to you all in March, so this is a little bit of an update on what

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 we've been doing since then, as well as some new stuff that we're wanting to implement

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 and wanting to get some feedback from you all on.

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 So, yeah, today, so we're going to be going over the program update, what we've been

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 doing in Adapted Rec, how it's grown since I last presented, and our program brand recognition,

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 the areas identified for our improvement going forward towards the future, and some next

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 steps.

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 So our program update.

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 So our Adapted Rec program is programs specifically designed for individuals with disabilities,

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 both intellectual and physical.

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 We have a variety of programs.

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 So we have art classes, sports classes, socials, some dances.

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 We just added a tech class, and we've been doing that for a couple weeks.

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 And they've been growing and increasing consistently over the last year.

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 So currently, we're seeing about a 60% to 75% increase in participation.

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 Since March, we've expanded to get a new partnership with Dent ISD's High School Transition Program.

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 So we've been working with them for a little over a month now.

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 And then we also have some more community involvement.

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 So before, we were mostly working with people from group homes.

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 We have more individuals from our community that have been starting to come to our programs

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 now, which is really fun that it's growing outside of just those confined groups.

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 And so now we're servicing about 100-plus individuals now at this point.

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 So we've really kind of hit some great milestones since March.

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 So our Adapted Rec updates of what we have moving forward.

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 So we're going to be bringing on a Special Olympics program.

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 So this will be a competing team for adults anywhere past that transition age.

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 So since the ISD has a really great special education program,

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 they really have that school age group very well taken care of.

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 They have a lot of opportunities for them.

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 So we're really focusing on that transition age,

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 because that's what we've been getting some feedback on that it's lacking.

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 So adding that competition will kind of elevate it,

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 as opposed to just being a recreation-focused program.

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 And so we've also increased our UDLs in our centers and programs, so our universal design.

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 So we have been increasing our best practices as far as having more auditory and visual cues

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 across all of our programs, some things like that.

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 So just making those minor adjustments, that way somebody doesn't have to ask for those accommodations.

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 We kind of already have them integrated in.

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 And those are just useful for everybody, regardless of disability status.

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 And we've also, very excitingly, gotten some new equipment recently.

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 So this right here, it's a Freedom Chair, so it is an all-terrain wheelchair.

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 And the thing that's a little bit different from this one,

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 as opposed to some other ones that we've seen, is that this one,

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 these red levers right here, the user is able to push themselves.

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 So it allows for some more independence in programs,

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 rather than needing somebody to be pushing the chair themselves.

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 So that one, we just got it in last week,

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 and we're taking it on a test drive with one of our participants in a couple weeks.

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 So hopefully it works out well.

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 We tried it out in the parking lot, and it's great.

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 So we are excited to actually take it out to the trails and see.

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 And then we also, at North Lakes, got a non-motorized treadmill.

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 So this can help with people with an abnormal gait.

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 So then that way, they're setting their own speed and their own pace

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 and not having to match the treadmill.

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 The treadmill works for that.

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 So if y'all want to come by North Lakes and see, it's right whenever you walk in.

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 So that's pretty fun.

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 So our program, Brand Recognition, we are wanting to --

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 I mentioned this back in March,

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 but we've really kind of taken a little bit more steps towards it now.

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 But we are wanting to rename our Adapted Rec program

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 to have everything branded as AIR, A-I-R.

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 So Adapted and Inclusive Rec is what that stands for.

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 And by renaming and redesigning the play logo to go along with our AIR logo,

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 we're hoping that this makes programs easily recognizable as being disability-friendly.

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 And it connects the city's ADA programs to our Adapted Rec programs.

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 And we're also hoping that this is kind of a rebrand and a relaunch for our programs

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 for people who don't know that we're currently offering them,

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 that we'll kind of make this a big deal.

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 That way, we can let them know that we're having it.

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 So we're hoping to see a pretty good jump in numbers, hopefully, whenever that happens.

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 So moving on to our focus areas for process improvements.

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 So we have five areas that we're currently looking at.

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 So it is our accommodations request process,

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 our inclusion statement, staff training,

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 our Adapted Rec-specific program guidelines,

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 and then a participant intake form.

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 So these were all linked in a folder,

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 so hopefully y'all had a chance to take a look at those.

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 But I will be touching on some points on them.

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 And of course, if y'all have any questions, we can get those answered for y'all.

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 For our accommodations request.

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 So we are developing a formal process that the entire department will be using

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 for our accommodations whenever they are submitted.

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 So the way that this is going to help us is going to establish a way to respond to these requests

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 and have them answered in a timely manner

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 and make sure that the participant is letting us know ahead of time

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 that we need to do some extra training, get extra equipment that we have the time for that.

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 And it also designates responsibilities for each of these steps.

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 I'm one person, so it's kind of hard for me to be everywhere at once.

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 So hopefully if we can break this up, then it'll make it a lot smoother

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 and make sure that those requests are all getting got to in a timely manner.

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 And this also will include our best practices for document security and retention.

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 So this will be something that we work with tech services on

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 to either create a password protected file that only specific people have access to

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 or doing an online thing that way people's health and disability information is not well acknowledged.

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 So we'll be working with tech on that to make sure that all of that is secured in a way

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 that is best for us who needs to access the information

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 but also that the people providing the information feel well doing so.

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 Next is our Included Statement.

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 So this document is pretty long. It's about four pages.

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 So it's designed to set our departmental procedures.

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 So this covers everything from staff training, from what this looks like,

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 our future, how we're tracking the information.

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 It really covers everything for our inclusion.

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 And this is not just specifically disability inclusion,

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 but obviously that's a big part that we recognize needs some help.

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 So that is why it's included in this as well.

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 So like I said, this is a very long document.

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 So we have condensed it to have a public facing statement

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 that will be on the Parks and Rec landing page or website landing page.

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 So that way as soon as you click onto that Parks and Rec page,

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 it says, you know, it's like a three sentence short paragraph.

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 We're dedicated to inclusion in our programs.

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 And then it also will have the links for the accommodations request and for the ADA page link there.

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 So then that way everything's all nice and well rounded.

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 And then the full inclusion statement will also be linked below that.

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 That way people who are interested in the entire process have access to it.

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 So next for staff training.

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 So we're working on some standards of practice development and FAQs.

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 That way our staff has a very open door policy on coming

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 and being able to feel comfortable asking questions

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 so that they best know how to approach the community and provide for them the best that they need to be.

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 So we've already implemented quarterly training with the Texas Parks and Wildlife.

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 So this was one that we did back in the summer.

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 So we did one just dedicated to service animals and it was a very well rounded.

198
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 We got a lot of questions answered.

199
00:12:06,000 --> 00:12:12,000
 We got a great kind of grip on what our policy is as far as pets and service animals and all of that.

200
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 Their rights and this is all in accordance with ADA.

201
00:12:16,000 --> 00:12:21,000
 This was through their ADA office at Texas Parks and Wildlife.

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00:12:21,000 --> 00:12:27,000
 And then ARPA has a parks for inclusion policy as well that we make sure that we're aligned with.

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 And then commit to inclusion is from another one.

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00:12:33,000 --> 00:12:37,000
 I think that's its own movement, commit to inclusion.

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 So that one is also in public spaces.

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 So we also integrate those in a civil law.

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 So our adaptive rec specific guidelines.

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 So these, the outline increases some of our safety procedures that we didn't necessarily think of whenever we first brought back adaptive rec.

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00:12:56,000 --> 00:13:02,000
 So it's some things that increase our safety measures for our staff as well as participants.

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 This includes some participant expectations.

211
00:13:05,000 --> 00:13:12,000
 And just making sure that our programs are best suited for the individuals coming to these.

212
00:13:12,000 --> 00:13:15,000
 And this would be provided during registration.

213
00:13:15,000 --> 00:13:28,000
 So just like our parks code of conduct is provided anytime that you register for a program, this would be along with those adaptive rec programs.

214
00:13:28,000 --> 00:13:30,000
 So the participant intake form.

215
00:13:30,000 --> 00:13:36,000
 This is a voluntary form that would be completed when registering for adaptive rec programs,

216
00:13:36,000 --> 00:13:41,000
 requesting program accommodations for specific programs in parks and rec.

217
00:13:41,000 --> 00:13:45,000
 And it is, this is also, it's two pages.

218
00:13:45,000 --> 00:13:47,000
 So this is just the first page.

219
00:13:47,000 --> 00:13:54,000
 So it would just be some general information, contact information, emergency contact information, demographic information.

220
00:13:54,000 --> 00:13:59,000
 And then this, these lines would be where you are requesting the specific accommodation.

221
00:13:59,000 --> 00:14:03,000
 So it would be, I need anything.

222
00:14:03,000 --> 00:14:07,000
 I need the all-terrain wheelchair to go on this program, things like that.

223
00:14:07,000 --> 00:14:10,000
 And then this is the health information part.

224
00:14:10,000 --> 00:14:17,000
 So this is where they can put what their disability is, that way we have a little bit more insight on how we can,

225
00:14:17,000 --> 00:14:23,000
 what accommodations we can offer if we can't complete their entire accommodation.

226
00:14:23,000 --> 00:14:26,000
 So this is just the request form.

227
00:14:26,000 --> 00:14:27,000
 So this is what we would use.

228
00:14:27,000 --> 00:14:34,000
 This is what would be document protected and only accessible to the individuals that need access for it.

229
00:14:34,000 --> 00:14:35,000
 Yes.

230
00:14:35,000 --> 00:14:36,000
 I have a question. Okay.

231
00:14:36,000 --> 00:14:40,000
 You said it was voluntary, but it includes really critical information like emergency contact.

232
00:14:40,000 --> 00:14:43,000
 So that sounds to me like it shouldn't be voluntary.

233
00:14:43,000 --> 00:14:48,000
 So our waiver that everybody in parks and rec has to fill out anytime that they're signing up for a program

234
00:14:48,000 --> 00:14:50,000
 already includes that information.

235
00:14:50,000 --> 00:14:55,000
 So this would just be something that way we can kind of match it up to their information in our system.

236
00:14:55,000 --> 00:15:02,000
 This wouldn't be the only emergency contact information.

237
00:15:02,000 --> 00:15:06,000
 So our next steps moving forward towards this.

238
00:15:06,000 --> 00:15:12,000
 So we are bringing this to y'all so that way y'all can give us some feedback on what y'all think we need to change,

239
00:15:12,000 --> 00:15:16,000
 add, take away, anything like that.

240
00:15:16,000 --> 00:15:21,000
 And then after we kind of get the thumbs up from y'all, we move on to our department review.

241
00:15:21,000 --> 00:15:26,000
 This would go to our internal higher ups.

242
00:15:26,000 --> 00:15:31,000
 So they make sure that they think it sounds great, think that it's something that's worth implementing.

243
00:15:31,000 --> 00:15:32,000
 And then it would go to legal.

244
00:15:32,000 --> 00:15:40,000
 So as it is now, it has not been reviewed by legal, but a lot of the documents are taken from or have inspiration from

245
00:15:40,000 --> 00:15:43,000
 other cities or other current parks and rec documents.

246
00:15:43,000 --> 00:15:48,000
 So I'm hoping that it's not too far off from what legal would already be approving.

247
00:15:48,000 --> 00:15:52,000
 Following legal review, it would go to the Parks, Recreation and Beautification Board.

248
00:15:52,000 --> 00:15:57,000
 So this is once they adopt it, then we start implementing it pretty much right away.

249
00:15:57,000 --> 00:16:01,000
 So depending on how long this process takes, it could be a few months still,

250
00:16:01,000 --> 00:16:06,000
 but we're hoping that we're able to get this out rolled out fairly soon.

251
00:16:06,000 --> 00:16:10,000
 And then we would be able to start more department training and implementation,

252
00:16:10,000 --> 00:16:16,000
 making sure that everybody across the department is on the same board.

253
00:16:16,000 --> 00:16:18,000
 Any questions? Yes, ma'am.

254
00:16:18,000 --> 00:16:24,000
 You mentioned about this database about information that people are voluntary.

255
00:16:24,000 --> 00:16:33,000
 So I've been wondering if it would be useful for us to get a general database about who are we serving?

256
00:16:33,000 --> 00:16:37,000
 Who is our committee serving with people with disabilities?

257
00:16:37,000 --> 00:16:48,000
 And I wondered if that would be information that they could be asked to let us have or what do you all think?

258
00:16:48,000 --> 00:16:54,000
 Do you all think that that's information that would be useful to us or not?

259
00:16:54,000 --> 00:17:02,000
 I think it has some practicality to it, but I believe that each division or department within the city

260
00:17:02,000 --> 00:17:08,000
 is able to point their people to the right resources in order to do that.

261
00:17:08,000 --> 00:17:11,000
 For me personally, I don't think that I need to know who we're serving,

262
00:17:11,000 --> 00:17:15,000
 but that we're making services available for whomever we need.

263
00:17:15,000 --> 00:17:18,000
 That's just me. Yeah, I appreciate that.

264
00:17:18,000 --> 00:17:22,000
 And we will be using the information and the data provided to track,

265
00:17:22,000 --> 00:17:27,000
 that way we can kind of see the trends on what specific accommodations are being requested,

266
00:17:27,000 --> 00:17:32,000
 get a kind of a grasp on what disabilities are most prevalent in our community,

267
00:17:32,000 --> 00:17:37,000
 that way we can add that to our best practices that's already integrated in our programs.

268
00:17:37,000 --> 00:17:42,000
 I can add, and maybe this is more of a request than I'm just kind of dropping on Parks and Rec right now,

269
00:17:42,000 --> 00:17:48,000
 but as this program is rolled out and you do get that information on the types of accommodations that are being requested,

270
00:17:48,000 --> 00:17:53,000
 that can always be something that, depending on how quickly they come in,

271
00:17:53,000 --> 00:17:58,000
 on a quarterly or twice a year basis, that could be reported to this committee,

272
00:17:58,000 --> 00:18:03,000
 so you have a better understanding of what the needs are in the community,

273
00:18:03,000 --> 00:18:08,000
 or at least insofar as they are for parks programs.

274
00:18:08,000 --> 00:18:12,000
 So I have a question. Being relatively new on this committee,

275
00:18:12,000 --> 00:18:19,000
 is there a way for the community to reach us directly to communicate needs,

276
00:18:19,000 --> 00:18:23,000
 to give feedback on these services that we're offering?

277
00:18:23,000 --> 00:18:27,000
 I agree that we don't necessarily need to know each individual,

278
00:18:27,000 --> 00:18:36,000
 but I do personally think that it's important to work constantly in communication with the community that we're serving,

279
00:18:36,000 --> 00:18:39,000
 and letting those voices be primary and first.

280
00:18:39,000 --> 00:18:41,000
 So is there a system?

281
00:18:41,000 --> 00:18:43,000
 When you say, you mean the committee?

282
00:18:43,000 --> 00:18:48,000
 Well, not the committee, but just the way that those who are using the services can give us feedback,

283
00:18:48,000 --> 00:18:54,000
 maybe continue to put in requests, and not just through parks and recreation,

284
00:18:54,000 --> 00:18:59,000
 but all of the kind of projects that we're involved in, and even in any potential future projects.

285
00:18:59,000 --> 00:19:06,000
 I think I understand. Yes, so I would always encourage them, you know, all of your city email addresses,

286
00:19:06,000 --> 00:19:09,000
 and that's one of the reasons we shifted to using city email addresses,

287
00:19:09,000 --> 00:19:15,000
 was that so people could reach out to you as a member of a public body

288
00:19:15,000 --> 00:19:24,000
 to express any concerns, desires, questions, hopes, dreams, and they can do that to you guys directly.

289
00:19:24,000 --> 00:19:29,000
 We do post that information on our website, to be quite frank, it's not on the main page.

290
00:19:29,000 --> 00:19:32,000
 You do have to go down a couple of layers to get it,

291
00:19:32,000 --> 00:19:36,000
 but that is the best way I think for people to directly reach out to committee members

292
00:19:36,000 --> 00:19:39,000
 that deal in the issues that are important to them.

293
00:19:39,000 --> 00:19:44,000
 And absolutely, I think that it's very important that they do reach out to you and speak to you,

294
00:19:44,000 --> 00:19:54,000
 and you are appointed by the council to be representatives and speak for the disability community on this body,

295
00:19:54,000 --> 00:19:57,000
 and the more that you are engaged with them and they're engaged with you,

296
00:19:57,000 --> 00:20:02,000
 the better discussions and directions we set here. So, absolutely. Thank you.

297
00:20:02,000 --> 00:20:10,000
 And I think it is working with the city emails because I received a communication of concerns

298
00:20:10,000 --> 00:20:15,000
 from a parent of a child in another school district outside the city of Dill,

299
00:20:15,000 --> 00:20:21,000
 and so I was just able to reach back to her and give her some tips on next steps, whatever,

300
00:20:21,000 --> 00:20:28,000
 and I thought that was pretty amazing that her need was that significant

301
00:20:28,000 --> 00:20:31,000
 that she would reach out into another city to look for help.

302
00:20:31,000 --> 00:20:41,000
 I had a question. You mentioned Special Olympics opportunities,

303
00:20:41,000 --> 00:20:48,000
 because I know with COVID a lot of our Special Olympics for our people out of high school cratered,

304
00:20:48,000 --> 00:20:51,000
 and I think that's come back for the most part.

305
00:20:51,000 --> 00:20:55,000
 So, it would be neat if there was coordination through the city,

306
00:20:55,000 --> 00:21:02,000
 because it's more likely to continue on and have some we've maintained.

307
00:21:02,000 --> 00:21:05,000
 How would we find out about that?

308
00:21:05,000 --> 00:21:11,000
 I mean, more speaking as a parent of someone who is in Special Olympics and everything,

309
00:21:11,000 --> 00:21:16,000
 like the bowling and the track and all that other stuff, they just sort of fizzled out.

310
00:21:16,000 --> 00:21:22,000
 Yeah, whenever we start all those programs officially, they'll all be on the Adapt Direct page on the city website,

311
00:21:22,000 --> 00:21:28,000
 and then I'm sure that we can have a way to have those on the Parks and Rec catalog as well,

312
00:21:28,000 --> 00:21:35,000
 and hopefully in the next play guide we can have that information in there as well.

313
00:21:35,000 --> 00:21:40,000
 So, we're in area 11 for Special Olympics,

314
00:21:40,000 --> 00:21:45,000
 and so we've been working with them to try and get some of their programs hosted up in Denton.

315
00:21:45,000 --> 00:21:48,000
 That way we can kind of spread the word that way.

316
00:21:48,000 --> 00:21:54,000
 A couple weeks ago we had a town hall meeting for Special Olympics that was hosted at North Lake Shark Center,

317
00:21:54,000 --> 00:22:00,000
 so that kind of was our first "we're going to be starting a program, come to our facility."

318
00:22:00,000 --> 00:22:05,000
 And we are also working with our athletics department to host a tennis tournament in April,

319
00:22:05,000 --> 00:22:07,000
 the Special Olympics tennis tournament.

320
00:22:07,000 --> 00:22:11,000
 That way, as our program is growing, we can get some other people here.

321
00:22:11,000 --> 00:22:15,000
 That way we're recognized as a Special Olympics city.

322
00:22:15,000 --> 00:22:23,000
 Well, I'd like to commend you on increasing your participation to 500-plus.

323
00:22:23,000 --> 00:22:26,000
 I think that's amazing.

324
00:22:26,000 --> 00:22:31,000
 And reaching out to the transition group.

325
00:22:31,000 --> 00:22:35,000
 I have a question, and I may have missed this, so I apologize.

326
00:22:35,000 --> 00:22:42,000
 If a participant or a parent has a child that maybe has a disability

327
00:22:42,000 --> 00:22:46,000
 that's, you know, they would participate in a normal setting,

328
00:22:46,000 --> 00:22:50,000
 but they just need some accommodations that are between them and the coach or whoever,

329
00:22:50,000 --> 00:22:58,000
 how is that presented, either in the catalog or online, so like, "Oh, here's the form where you can request this."

330
00:22:58,000 --> 00:23:02,000
 Like, is it clear, like, that service is available and how to access it?

331
00:23:02,000 --> 00:23:07,000
 So, whenever we get all this implemented, so that would be very publicly listed.

332
00:23:07,000 --> 00:23:13,000
 So, it would be in the catalog, we could have how we have that shorter version that will be on the website.

333
00:23:13,000 --> 00:23:17,000
 We can have an even shorter version that's sent out on all of our emails.

334
00:23:17,000 --> 00:23:24,000
 That way people know, you know, any accommodations request, go to the Parks and Rec page for that.

335
00:23:24,000 --> 00:23:28,000
 And that way, yeah, and that's what that accommodations request form is designed for,

336
00:23:28,000 --> 00:23:34,000
 is people that can participate in the traditional programs, but just need one or two extra things.

337
00:23:34,000 --> 00:23:38,000
 Or if you had somebody that had a visual impairment or a hearing impairment,

338
00:23:38,000 --> 00:23:42,000
 but they wanted to go to a class that we can get them, you know, "Hey, come 30 minutes early.

339
00:23:42,000 --> 00:23:44,000
 We'll go over what we're going to be doing today."

340
00:23:44,000 --> 00:23:49,000
 That way you can follow along with the, you know, limited sensory input that you're getting.

341
00:23:49,000 --> 00:23:59,000
 So, that's what that accommodations request is really designed for outside of the adaptive rec specific classes.

342
00:23:59,000 --> 00:24:05,000
 I would just, you know, make sure it's obvious because that's so easy when there's so much information in this.

343
00:24:05,000 --> 00:24:07,000
 That's what they're looking for.

344
00:24:07,000 --> 00:24:10,000
 And if you have to go to so many different pages, then it gets hard for them.

345
00:24:10,000 --> 00:24:14,000
 Which is why we were prioritizing putting it on the Parks and Rec homepage,

346
00:24:14,000 --> 00:24:19,000
 rather than a lot of cities that already have implemented this, they have it under their adaptive rec.

347
00:24:19,000 --> 00:24:23,000
 But if you don't particularly know what adaptive rec is or don't know to look there,

348
00:24:23,000 --> 00:24:27,000
 then it's hard to find those request forms and those guidelines.

349
00:24:27,000 --> 00:24:31,000
 So, that's why it is such a priority for us to put it right on the landing page.

350
00:24:31,000 --> 00:24:35,000
 That way as soon as you click there, it says, "We're committed to inclusion.

351
00:24:35,000 --> 00:24:37,000
 If you need anything, let us know."

352
00:24:37,000 --> 00:24:41,000
 That way we can get it rather than you having to jump through hoops to get those accommodations.

353
00:24:41,000 --> 00:24:44,000
 Could it also be like where you pay?

354
00:24:44,000 --> 00:24:50,000
 Like, because a lot of people pay online, like another reminder, like, yeah, that'd be good.

355
00:24:50,000 --> 00:24:59,000
 And yeah, we can implement that into either adding it to our parks code of conduct,

356
00:24:59,000 --> 00:25:03,000
 that we can have something in there, or on the receipt have that it says, you know,

357
00:25:03,000 --> 00:25:07,000
 if you need accommodations for this program, contact so-and-so.

358
00:25:07,000 --> 00:25:10,000
 That way we have it, yeah, kind of listed everywhere.

359
00:25:10,000 --> 00:25:13,000
 That way no matter if you're already registered, if you're looking to register,

360
00:25:13,000 --> 00:25:17,000
 if you're looking online, if you're at the rec center, then you can get it accommodated.

361
00:25:17,000 --> 00:25:20,000
 You can't miss it, that's why.

362
00:25:20,000 --> 00:25:24,000
 So what would be a reasonable time frame for someone to place an accommodation?

363
00:25:24,000 --> 00:25:32,000
 So what we're potentially looking at, which this could change in the few weeks after ruling this out,

364
00:25:32,000 --> 00:25:38,000
 is about two weeks usually gives us enough time for the participant to register.

365
00:25:38,000 --> 00:25:43,000
 And it would also depend on the timeline that we set internally as for getting it,

366
00:25:43,000 --> 00:25:48,000
 making sure that, you know, you have two days for us to see your request,

367
00:25:48,000 --> 00:25:53,000
 and then it'd be reaching out to the instructor and then figuring out what the accommodation,

368
00:25:53,000 --> 00:25:58,000
 if we can accommodate, if we have kind of a bounce back for it.

369
00:25:58,000 --> 00:26:04,000
 And then that also hopefully will give us enough time to set up a time if it needs to be extra time,

370
00:26:04,000 --> 00:26:09,000
 if it needs to be a pre-meeting for the program, or also getting equipment ordered.

371
00:26:09,000 --> 00:26:13,000
 So that equipment order part would kind of be what changes your timeline.

372
00:26:13,000 --> 00:26:18,000
 Some equipment takes a while, some we can get off Amazon and get it tomorrow.

373
00:26:18,000 --> 00:26:23,000
 So you might want to put a little statement on the form that especially equipment is needed

374
00:26:23,000 --> 00:26:29,000
 that might increase the amount of time to respond or to provide.

375
00:26:29,000 --> 00:26:34,000
 Is there a place where your adaptive equipment is listed,

376
00:26:34,000 --> 00:26:39,000
 where people can go and look and see what y'all have currently?

377
00:26:39,000 --> 00:26:44,000
 Not currently. Our equipment is a little scattered.

378
00:26:44,000 --> 00:26:49,000
 So it might be hard to have a, you can come and see what we have.

379
00:26:49,000 --> 00:26:53,000
 We might be able to have a online catalog that way if they reach out,

380
00:26:53,000 --> 00:26:55,000
 then we could say we already have an all-terrain wheelchair.

381
00:26:55,000 --> 00:26:59,000
 We already have grip assist gloves. We already have foot straps for equipment.

382
00:26:59,000 --> 00:27:05,000
 So then that way we could easily and quickly answer those rather than kind of running around to see,

383
00:27:05,000 --> 00:27:07,000
 does somebody have this?

384
00:27:07,000 --> 00:27:12,000
 Yeah, I was thinking that somebody might, like someone that has a disability,

385
00:27:12,000 --> 00:27:18,000
 might go to the page and be like, oh, you know, oh wow, I could do it if I had this thing that they already have.

386
00:27:18,000 --> 00:27:25,000
 That they might not know about if they haven't had exposure to a recreation therapist in the past.

387
00:27:25,000 --> 00:27:32,000
 Yeah. So we're hoping that in instances like that, also them reaching out, we could, if they don't know what equipment they might need,

388
00:27:32,000 --> 00:27:36,000
 then we could also say, well, it sounds like this might work best for you,

389
00:27:36,000 --> 00:27:41,000
 which is where on the request form where we would like for them to list the request,

390
00:27:41,000 --> 00:27:44,000
 but then also list a little bit about their abilities.

391
00:27:44,000 --> 00:27:50,000
 That way we can kind of say, you know, given this is your diagnosis, these are your abilities,

392
00:27:50,000 --> 00:27:55,000
 this specific request accommodation might work better than the one that you requested.

393
00:27:55,000 --> 00:27:56,000
 Okay, good.

394
00:27:56,000 --> 00:27:57,000
 Yeah.

395
00:27:57,000 --> 00:27:58,000
 Good.

396
00:27:58,000 --> 00:28:00,000
 Any questions?

397
00:28:00,000 --> 00:28:05,000
 Yeah, if you all have any other questions or need any more information,

398
00:28:05,000 --> 00:28:09,000
 I'm like a crazy person with my email, so I'm always on that.

399
00:28:09,000 --> 00:28:12,000
 So feel free to reach out that way.

400
00:28:12,000 --> 00:28:15,000
 I don't really answer my office phone because I'm never in there.

401
00:28:15,000 --> 00:28:18,000
 So that's probably not the best way to get in contact with me.

402
00:28:18,000 --> 00:28:20,000
 Thank you all for letting me present to y'all.

403
00:28:20,000 --> 00:28:21,000
 Thank you.

404
00:28:21,000 --> 00:28:23,000
 Are you excited to be here anymore?

405
00:28:23,000 --> 00:28:24,000
 Absolutely.

406
00:28:24,000 --> 00:28:25,000
 Good report.

407
00:28:25,000 --> 00:28:35,000
 I want to try the cherry now.

408
00:28:35,000 --> 00:28:36,000
 Oh, yeah, we can get you out there.

409
00:28:36,000 --> 00:28:37,000
 Oh, you want to try the cherry now?

410
00:28:37,000 --> 00:28:38,000
 Yeah.

411
00:28:38,000 --> 00:28:39,000
 It's pretty fun.

412
00:28:39,000 --> 00:28:41,000
 I'm sure he will.

413
00:28:41,000 --> 00:28:45,000
 We do need to get anti-tick bars for it because I fell off of it.

414
00:28:45,000 --> 00:28:47,000
 It was going up a pretty steep hill.

415
00:28:47,000 --> 00:28:51,000
 You need to let me put a GoPro on you and we can just do the whole thing.

416
00:28:51,000 --> 00:28:56,000
 Would it work for you when you're at the market every Saturday?

417
00:28:56,000 --> 00:28:57,000
 Does this work okay?

418
00:28:57,000 --> 00:28:58,000
 Yeah.

419
00:28:58,000 --> 00:29:00,000
 Okay.

420
00:29:00,000 --> 00:29:01,000
 He's got some pretty wide meals.

421
00:29:01,000 --> 00:29:03,000
 Yeah, it works.

422
00:29:03,000 --> 00:29:04,000
 Unless it's money, money.

423
00:29:04,000 --> 00:29:07,000
 Yeah.

424
00:29:07,000 --> 00:29:08,000
 Here you go.

425
00:29:08,000 --> 00:29:09,000
 Thank you.

426
00:29:09,000 --> 00:29:11,000
 Thank you.

427
00:29:11,000 --> 00:29:17,000
 The next item on them, there's nothing on them anymore.

428
00:29:17,000 --> 00:29:18,000
 Do what?

429
00:29:18,000 --> 00:29:21,000
 There's nothing on them.

430
00:29:21,000 --> 00:29:23,000
 No action item on that one.

431
00:29:23,000 --> 00:29:26,000
 The rest are not action items.

432
00:29:26,000 --> 00:29:35,000
 The next item on them is on me.

433
00:29:35,000 --> 00:29:44,000
 All right, so I know you guys are clamoring for really important, interesting stuff, so

434
00:29:44,000 --> 00:29:50,000
 I brought you a policy discussion today, so get excited.

435
00:29:50,000 --> 00:29:52,000
 You're stuck with me for the rest of the meeting.

436
00:29:52,000 --> 00:29:54,000
 All the rest of these things are mine.

437
00:29:54,000 --> 00:29:59,000
 I wanted to broach this topic with the committee.

438
00:29:59,000 --> 00:30:04,000
 Those who are on the committee from its inception know that there was concern on the committee

439
00:30:04,000 --> 00:30:10,000
 at a certain point in time to seize ADA policy with respect to our ADA coordinator.

440
00:30:10,000 --> 00:30:13,000
 We actually, per policy, have three coordinators.

441
00:30:13,000 --> 00:30:16,000
 One is a representative from HR.

442
00:30:16,000 --> 00:30:20,000
 One is a representative from, I guess, it's probably my first slide.

443
00:30:20,000 --> 00:30:21,000
 Maybe not.

444
00:30:21,000 --> 00:30:25,000
 One is a representative from Streets, who is Nathan, who's been here several times.

445
00:30:25,000 --> 00:30:28,000
 And one is a representative from our facilities department.

446
00:30:28,000 --> 00:30:32,000
 Those are outlined and enumerated in our policy.

447
00:30:32,000 --> 00:30:39,000
 And what we've kind of found that as this body and the city has been a little bit more

448
00:30:39,000 --> 00:30:46,000
 involved in kind of setting up our disability framework, how we take in accommodation requests,

449
00:30:46,000 --> 00:30:53,000
 what our grievance process is, that the policy we have may not meet what our needs are.

450
00:30:53,000 --> 00:30:58,000
 So just getting the background out of the way, this is a policy that you can see online.

451
00:30:58,000 --> 00:31:03,000
 It's policy 100.02, so if you navigate to our government heading and go down to policies

452
00:31:03,000 --> 00:31:05,000
 and procedures, it's right there.

453
00:31:05,000 --> 00:31:07,000
 We do have three ADA coordinators.

454
00:31:07,000 --> 00:31:13,000
 The policy is pretty well focused on employment matters, which is pretty typical for a lot of cities.

455
00:31:13,000 --> 00:31:16,000
 Not too many of them have a separate ADA policy.

456
00:31:16,000 --> 00:31:19,000
 Some do, but many do not.

457
00:31:19,000 --> 00:31:25,000
 We really realized some practical challenges with having three ADA coordinators.

458
00:31:25,000 --> 00:31:31,000
 The first of which, it really does not provide a lot of clarity on if you have an accommodation

459
00:31:31,000 --> 00:31:35,000
 need for programs or services, who is your point person.

460
00:31:35,000 --> 00:31:42,000
 Now, we may have a specific point person if you specifically want a parks program accommodation.

461
00:31:42,000 --> 00:31:44,000
 We're setting up a process for that.

462
00:31:44,000 --> 00:31:48,000
 Or if you're in a library and you need an accommodation right then and there, but for

463
00:31:48,000 --> 00:31:53,000
 general accommodations for the city, related to maybe a number of programs that are not

464
00:31:53,000 --> 00:31:58,000
 specific to one single department, we don't have a person outlined for that, or it doesn't

465
00:31:58,000 --> 00:32:03,000
 seem like there is one, which maybe one of those folks could kind of take the ball and

466
00:32:03,000 --> 00:32:07,000
 carry it, but to the person, the member of the public who's requested an accommodation,

467
00:32:07,000 --> 00:32:11,000
 it may seem like we just don't have that person.

468
00:32:11,000 --> 00:32:18,000
 Additionally, when you have three ADA coordinators and none of them has ownership over programs

469
00:32:18,000 --> 00:32:22,000
 and services, you kind of get into the practical problems of, okay, we have an accommodation

470
00:32:22,000 --> 00:32:28,000
 request, we have a question, we have something that has come to us, who's taking this?

471
00:32:28,000 --> 00:32:35,000
 And that can cause some delays and miscommunication, which on a good day just kills time, which

472
00:32:35,000 --> 00:32:40,000
 maybe needed time, but on a bad day, it really miscommunicates to the member of the public

473
00:32:40,000 --> 00:32:44,000
 and it doesn't seem like we have really a plan in place for how to provide them what

474
00:32:44,000 --> 00:32:45,000
 they need.

475
00:32:45,000 --> 00:32:53,000
 So we sat down and we discussed a slight change to this policy where we essentially go down

476
00:32:53,000 --> 00:32:59,000
 to two ADA coordinator roles, it's bifurcated, that might seem like we're not making much

477
00:32:59,000 --> 00:33:04,000
 of a dent in our problem, but we would essentially have one person to coordinate everything employment

478
00:33:04,000 --> 00:33:08,000
 related, so if you are an employee or you're an applicant for employment with the city

479
00:33:08,000 --> 00:33:13,000
 of Denton, this is your route, this is your person, we have a specific process for that.

480
00:33:13,000 --> 00:33:19,000
 And then we established an ADA coordinator for everything else, and their main role would

481
00:33:19,000 --> 00:33:24,000
 essentially be to coordinate, so they would not have to be necessarily the expert like

482
00:33:24,000 --> 00:33:31,000
 Nathan is with streets, or say someone on a facilities team is with our buildings, or

483
00:33:31,000 --> 00:33:35,000
 say someone on parks is with their programs, this person would be there to just make sure

484
00:33:35,000 --> 00:33:42,000
 the process runs efficiently and make sure that we as an organization are continually

485
00:33:42,000 --> 00:33:46,000
 improving to provide services that are accessible to all.

486
00:33:46,000 --> 00:33:51,000
 And they would be, there would be no confusion on who all the questions go to, provided they're

487
00:33:51,000 --> 00:33:56,000
 not related to employment, and there would be no question on who the complaints or the

488
00:33:56,000 --> 00:34:00,000
 grievances go to and who's running those processes.

489
00:34:00,000 --> 00:34:05,000
 I feel like, we felt like this provided a lot of, a lot more clarity to the public,

490
00:34:05,000 --> 00:34:10,000
 you as committee members, if someone presents you with an issue, you would say well you

491
00:34:10,000 --> 00:34:15,000
 need to go talk to this person right here, here's that person's email address.

492
00:34:15,000 --> 00:34:20,000
 And that would also make sure that that person is also accountable, so if that person you're

493
00:34:20,000 --> 00:34:27,000
 talking to does not get their issue resolved, or is not, they don't get a response when

494
00:34:27,000 --> 00:34:32,000
 they reach out, we know exactly who's responsible and who's accountable for that process.

495
00:34:32,000 --> 00:34:40,000
 So, our benefits are with really kind of having that new setup where it's a one for employment,

496
00:34:40,000 --> 00:34:42,000
 one for everything else.

497
00:34:42,000 --> 00:34:47,000
 It helps the internal coordination, it provides that public clarity, and the way we would

498
00:34:47,000 --> 00:34:55,000
 set it up is, it would be a city manager designee, so it wouldn't be tied to one specific position,

499
00:34:55,000 --> 00:34:57,000
 not one specific department.

500
00:34:57,000 --> 00:35:00,000
 We're going to make sure the best candidate for that job is in that role, someone who

501
00:35:00,000 --> 00:35:09,000
 understands or has capacity to learn more and engage with ADA issues, accessibility

502
00:35:09,000 --> 00:35:15,000
 issues, disability issues, so that we can not have to be kind of tied to someone in

503
00:35:15,000 --> 00:35:20,000
 facilities or someone in streets as our policy outlines.

504
00:35:20,000 --> 00:35:24,000
 So, that's my presentation, three slides guys.

505
00:35:24,000 --> 00:35:27,000
 But that's the direction we want to go.

506
00:35:27,000 --> 00:35:31,000
 What our concern is, what we wanted to bring it up to you guys is any unintended consequences,

507
00:35:31,000 --> 00:35:35,000
 because any time you mess with the policy, there could always be some unintended consequences

508
00:35:35,000 --> 00:35:39,000
 that we don't realize, or are we not going far enough.

509
00:35:39,000 --> 00:35:43,000
 But we wanted to have a conversation with this committee to make sure that we are heading

510
00:35:43,000 --> 00:35:47,000
 in the right direction, and I'll show that now.

511
00:35:47,000 --> 00:35:52,000
 Well, from being on the committee from the very beginning, this is a very positive, good

512
00:35:52,000 --> 00:35:57,000
 move, because this has been my concern about ADA coordination.

513
00:35:57,000 --> 00:36:01,000
 It's good for the city internally, that needs to happen.

514
00:36:01,000 --> 00:36:08,000
 But public facing, those individuals, we're going to get the runaround from one person

515
00:36:08,000 --> 00:36:10,000
 to the next person to the next person.

516
00:36:10,000 --> 00:36:16,000
 So, I'm glad to see that you're trimming it down so that citizens have a more direct

517
00:36:16,000 --> 00:36:23,000
 contact for addressing their needs for involvement within the city.

518
00:36:23,000 --> 00:36:29,000
 So, for me, that's a very good move.

519
00:36:29,000 --> 00:36:35,000
 Is the complaint or grievance process, or if there is one, is that clearly where the

520
00:36:35,000 --> 00:36:41,000
 public can find it, and then what is that process is my next question, and the reason

521
00:36:41,000 --> 00:36:47,000
 I'm going there is because usually if there's a grievance process through any place, then

522
00:36:47,000 --> 00:36:53,000
 there's going to be some type of formal setting, and it's like, so is that coordinator person

523
00:36:53,000 --> 00:36:57,000
 going to then delegate who sits down at that first meeting, or is that person?

524
00:36:57,000 --> 00:37:03,000
 I just want to make sure under federal, state, law, whatever, we're doing everything we're

525
00:37:03,000 --> 00:37:07,000
 supposed to be doing, and it's not confusing when it gets into the process, if that makes

526
00:37:07,000 --> 00:37:08,000
 sense.

527
00:37:08,000 --> 00:37:12,000
 Well, and I'll kind of walk you through.

528
00:37:12,000 --> 00:37:19,000
 We do have everything housed at cityofdent.com/ADA, and so this is essentially our ADA webpage

529
00:37:19,000 --> 00:37:21,000
 where we house most of our information.

530
00:37:21,000 --> 00:37:25,000
 We do have our grievance process.

531
00:37:25,000 --> 00:37:29,000
 At another point, email the ADA coordinators.

532
00:37:29,000 --> 00:37:31,000
 It's not a single person.

533
00:37:31,000 --> 00:37:33,000
 It'd be great to have email.

534
00:37:33,000 --> 00:37:37,000
 Sandy, our ADA coordinator, it's a specific person with a name and a phone number.

535
00:37:37,000 --> 00:37:45,000
 But we do have an area where you can get information on requesting an accommodation, and then we

536
00:37:45,000 --> 00:37:49,000
 do have an area toward the bottom on complaints and procedure.

537
00:37:49,000 --> 00:37:56,000
 You can submit a grievance online if you want to, but in our grievance procedures, we do

538
00:37:56,000 --> 00:37:57,000
 line that out.

539
00:37:57,000 --> 00:38:03,000
 It's based and kind of borrowed from resources provided by the Department of Justice.

540
00:38:03,000 --> 00:38:10,000
 We didn't want to make too many modifications to it, although if we start getting a lot of

541
00:38:10,000 --> 00:38:14,000
 grievances and we find that the process doesn't work, we certainly will, and that would be

542
00:38:14,000 --> 00:38:16,000
 something that would get brought back to this committee.

543
00:38:16,000 --> 00:38:23,000
 But I would say if anyone on this committee or anybody that you know has experience with

544
00:38:23,000 --> 00:38:28,000
 grievance processes, either as administering them or being a person to go through that

545
00:38:28,000 --> 00:38:32,000
 process, and they want to take a look at this and they find something that could be better,

546
00:38:32,000 --> 00:38:35,000
 I think we're always happy to hear that.

547
00:38:35,000 --> 00:38:37,000
 A process is always good.

548
00:38:37,000 --> 00:38:40,000
 A procedure is always good until it's tested.

549
00:38:40,000 --> 00:38:45,000
 And so that's when you kind of find where the issues can lie.

550
00:38:45,000 --> 00:38:52,000
 I'm always good for feedback, so we like to tweak things when we do that.

551
00:38:52,000 --> 00:39:01,000
 I think if you stick with the federal outline for grievances, that can go wrong, and that

552
00:39:01,000 --> 00:39:07,000
 the city just has a way to help that individual facilitate that process.

553
00:39:07,000 --> 00:39:15,000
 And when you go through this, you'll see that it does outline 15 calendar days.

554
00:39:15,000 --> 00:39:19,000
 You know, we had to make some modifications because this is ACD 88, so we would say, you

555
00:39:19,000 --> 00:39:22,000
 know, if we make this policy change, we'd have to update it.

556
00:39:22,000 --> 00:39:27,000
 You know, another 15 calendar days related to a complaint appealed to the city manager

557
00:39:27,000 --> 00:39:34,000
 or designee, and so it's pretty specific in outlining, although I don't want to sit

558
00:39:34,000 --> 00:39:36,000
 here and tell you that it's flawless at all.

559
00:39:36,000 --> 00:39:42,000
 We've not, since we rolled it out, we've not received a grievance through this process.

560
00:39:42,000 --> 00:39:44,000
 Quite frankly, I hope we don't.

561
00:39:44,000 --> 00:39:46,000
 Has your legal department looked into it?

562
00:39:46,000 --> 00:39:52,000
 I mean, I'm an attorney and I do these schools, you know, so it's like, there has to be something

563
00:39:52,000 --> 00:39:57,000
 that either are from other cities or somebody they can talk to to know that, yeah, this

564
00:39:57,000 --> 00:39:58,000
 is normal.

565
00:39:58,000 --> 00:39:59,000
 Yeah.

566
00:39:59,000 --> 00:40:03,000
 But my concern would just be that I think I like it the way you divided it with HR and

567
00:40:03,000 --> 00:40:05,000
 then having one person delegate.

568
00:40:05,000 --> 00:40:10,000
 And as long as it looks like it's worded pretty well or they can be delegated from there.

569
00:40:10,000 --> 00:40:16,000
 So, you know, the designee.

570
00:40:16,000 --> 00:40:17,000
 It takes your question.

571
00:40:17,000 --> 00:40:19,000
 It did go through our legal department.

572
00:40:19,000 --> 00:40:23,000
 Well, then it's probably fine.

573
00:40:23,000 --> 00:40:27,000
 Mike's not here, so I can't get back to you.

574
00:40:27,000 --> 00:40:29,000
 So that's, that's where we want to go.

575
00:40:29,000 --> 00:40:38,000
 I do have, I'm a little concerned about losing possibly the expert, the street expertise,

576
00:40:38,000 --> 00:40:44,000
 but would this person still be ADA slash bicycle pedestrian coordinator?

577
00:40:44,000 --> 00:40:50,000
 So I'm not sure to what extent his title would change, but those folks who are the subject

578
00:40:50,000 --> 00:40:53,000
 matter experts would still be involved in the process.

579
00:40:53,000 --> 00:40:58,000
 They would, they would be brought in for those items where they have that specific area of

580
00:40:58,000 --> 00:40:59,000
 expertise.

581
00:40:59,000 --> 00:41:04,000
 So Nathan, you know, he would still be here probably on a regular basis talking about

582
00:41:04,000 --> 00:41:07,000
 ADA issues as they relate to streets and sidewalks.

583
00:41:07,000 --> 00:41:13,000
 And if we did get a question or a complaint come in that's related to streets or sidewalks

584
00:41:13,000 --> 00:41:18,000
 or pedestrian issues, the coordinator, that would be, Nathan would be the first person

585
00:41:18,000 --> 00:41:22,000
 that the coordinator would, would reach out to and they would coordinate a response together.

586
00:41:22,000 --> 00:41:28,000
 So the coordinator wouldn't, isn't necessarily the subject matter expert, but the coordinator

587
00:41:28,000 --> 00:41:34,000
 makes sure, is there to make sure that the process works and works as it should, that

588
00:41:34,000 --> 00:41:37,000
 people get their responses.

589
00:41:37,000 --> 00:41:42,000
 And also as someone to look out to make sure that we as an organization have things in

590
00:41:42,000 --> 00:41:50,000
 place so that we are appropriately trained, but that our systems to meet the needs of

591
00:41:50,000 --> 00:41:54,000
 people who have disabilities are working.

592
00:41:54,000 --> 00:41:55,000
 And it's hard to do that.

593
00:41:55,000 --> 00:41:58,000
 It's hard to have that level of accountability with three people.

594
00:41:58,000 --> 00:42:02,000
 But will they, will it still be a joint position?

595
00:42:02,000 --> 00:42:08,000
 You don't know that with the bicycle pedestrian?

596
00:42:08,000 --> 00:42:13,000
 No, no, I think that probably if we, if we establish a policy, one ADA coordinator is

597
00:42:13,000 --> 00:42:16,000
 not my, he would still be the bicycle pedestrian coordinator.

598
00:42:16,000 --> 00:42:18,000
 His title might just get a little shorter.

599
00:42:18,000 --> 00:42:19,000
 Okay.

600
00:42:19,000 --> 00:42:23,000
 But I think the nature of what he does relating to ADA, it would, would not change.

601
00:42:23,000 --> 00:42:24,000
 Okay.

602
00:42:24,000 --> 00:42:25,000
 Make sense?

603
00:42:25,000 --> 00:42:26,000
 Okay.

604
00:42:26,000 --> 00:42:27,000
 Thank you guys.

605
00:42:27,000 --> 00:42:40,000
 [inaudible]

606
00:42:40,000 --> 00:42:56,000
 [inaudible]

607
00:42:56,000 --> 00:42:57,000
 Okay.

608
00:42:57,000 --> 00:43:03,000
 So we did this last year where at the beginning of the, kind of at the turn of the year, I

609
00:43:03,000 --> 00:43:11,000
 should say, we brought forward a, there we go, kind of a discussion on it for this group

610
00:43:11,000 --> 00:43:17,000
 to help us set our path for the next fiscal year in terms of what this body would like

611
00:43:17,000 --> 00:43:18,000
 to discuss.

612
00:43:18,000 --> 00:43:19,000
 What issues are important to you?

613
00:43:19,000 --> 00:43:24,000
 It was incredibly helpful with staff, kind of knowing what your priorities are so we could

614
00:43:24,000 --> 00:43:29,000
 line those discussions up and make sure that you were getting the information you needed.

615
00:43:29,000 --> 00:43:31,000
 And I'd like to do that again.

616
00:43:31,000 --> 00:43:35,000
 Since we are not quite the whole committee today, we may bring this item back again next

617
00:43:35,000 --> 00:43:38,000
 time just to make sure we get full input.

618
00:43:38,000 --> 00:43:46,000
 But the, the goal of this is, is to help set that, that plan for next year.

619
00:43:46,000 --> 00:43:51,000
 I think everyone can probably maybe, maybe do without this slide, but I'll do it anyway.

620
00:43:51,000 --> 00:43:54,000
 So this committee was created in 2018.

621
00:43:54,000 --> 00:43:57,000
 It got started in earnest in early 2019.

622
00:43:57,000 --> 00:44:04,000
 And under, under its enabling ordinance, it's really to advise the city and advise the city

623
00:44:04,000 --> 00:44:09,000
 council in areas including disability concerns, accessibility accommodations.

624
00:44:09,000 --> 00:44:14,000
 You know, I'll have another slide that kind of goes through the specifics, but it generally

625
00:44:14,000 --> 00:44:18,000
 applies to city projects and activities, but not necessarily does it have to.

626
00:44:18,000 --> 00:44:24,000
 So we can have some other outside entity come in and speak on some topic.

627
00:44:24,000 --> 00:44:32,000
 But, you know, the city may or may not have the ability to, to, to have that other entity

628
00:44:32,000 --> 00:44:35,000
 do anything specific.

629
00:44:35,000 --> 00:44:39,000
 So under the charges of committee, and this is in the enabling ordinance, the committee

630
00:44:39,000 --> 00:44:45,000
 can really talk about and discuss and decide and vote on a lot.

631
00:44:45,000 --> 00:44:50,000
 You're here to be an advisory body for staff and one for council as well, should the need

632
00:44:50,000 --> 00:44:51,000
 arise.

633
00:44:51,000 --> 00:44:56,000
 And it's everything from, from infrastructure like sidewalks and ramps to our transition

634
00:44:56,000 --> 00:44:59,000
 plan, which we have presented on before.

635
00:44:59,000 --> 00:45:01,000
 Adaptive accessible parks.

636
00:45:01,000 --> 00:45:04,000
 We've had some park discussions here in the last year.

637
00:45:04,000 --> 00:45:09,000
 New facilities, which we don't have too many of those coming on, but existing facilities

638
00:45:09,000 --> 00:45:10,000
 certainly.

639
00:45:10,000 --> 00:45:13,000
 Talked about the library at the last meeting.

640
00:45:13,000 --> 00:45:14,000
 Signage.

641
00:45:14,000 --> 00:45:17,000
 Parking lot rehab projects.

642
00:45:17,000 --> 00:45:20,000
 Seems very niche, but that was mentioned in the ordinance.

643
00:45:20,000 --> 00:45:27,000
 I think the biggest area in my mind of opportunity are improving city operations.

644
00:45:27,000 --> 00:45:34,000
 So our programming, how do we make things that we do, the services we provide more accessible

645
00:45:34,000 --> 00:45:39,000
 and kind of increase the connections that we have with those who have disabilities and

646
00:45:39,000 --> 00:45:41,000
 disability community.

647
00:45:41,000 --> 00:45:44,000
 And improving operations with other entities.

648
00:45:44,000 --> 00:45:51,000
 I think early on we had at least twice, maybe three times you've had DCTA come in on different

649
00:45:51,000 --> 00:45:52,000
 topics.

650
00:45:52,000 --> 00:45:56,000
 And then of course, just like you received today, parks and rec adaptive rec activity.

651
00:45:56,000 --> 00:46:03,000
 So, and I wanted to kind of provide this to you guys to just kind of share how broad your

652
00:46:03,000 --> 00:46:04,000
 scope is.

653
00:46:04,000 --> 00:46:06,000
 It is not terribly narrow.

654
00:46:06,000 --> 00:46:11,000
 Y'all did give staff some areas of interest from the last time we had this discussion

655
00:46:11,000 --> 00:46:17,000
 about a year ago for what we would focus on in the fiscal year 2022 timeframe.

656
00:46:17,000 --> 00:46:19,000
 Adaptive rec was one of them.

657
00:46:19,000 --> 00:46:20,000
 We just had that conversation.

658
00:46:20,000 --> 00:46:24,000
 We had to wait on that one because we did not have an active rec coordinator.

659
00:46:24,000 --> 00:46:27,000
 We lost one during the pandemic.

660
00:46:27,000 --> 00:46:31,000
 We talked about, Bob came in and talked about the emergency management plan.

661
00:46:31,000 --> 00:46:34,000
 We've had several sidewalk discussions.

662
00:46:34,000 --> 00:46:37,000
 Mobility projects have come in as they've come up.

663
00:46:37,000 --> 00:46:39,000
 We've had a number of park projects.

664
00:46:39,000 --> 00:46:43,000
 We did have a conversation on special events and disabilities.

665
00:46:43,000 --> 00:46:46,000
 We did have an ADA plan follow up conversation.

666
00:46:46,000 --> 00:46:49,000
 And then you did early on, you got a website update because we rolled that out about a

667
00:46:49,000 --> 00:46:51,000
 year ago.

668
00:46:51,000 --> 00:46:55,000
 A couple that we've not gotten to, sheltering during emergencies.

669
00:46:55,000 --> 00:46:58,000
 We haven't gotten that one ready to bring forward yet.

670
00:46:58,000 --> 00:47:03,000
 And the 311 system, unfortunately, is not quite close to implementation yet.

671
00:47:03,000 --> 00:47:07,000
 So that one's still a number of months off.

672
00:47:07,000 --> 00:47:13,000
 But what I'm hoping to at least start the conversation today is to just hear from you

673
00:47:13,000 --> 00:47:19,000
 what is important to you guys that you agree needs to be discussed or should be discussed

674
00:47:19,000 --> 00:47:24,000
 in the next year, knowing that things that we can't anticipate will come up and we'll

675
00:47:24,000 --> 00:47:27,000
 get those in as best as we can.

676
00:47:27,000 --> 00:47:31,000
 And that's kind of where I'm going to stop talking and just open it up to the committee.

677
00:47:31,000 --> 00:47:38,000
 What issues would you like to talk about in the next year?

678
00:47:38,000 --> 00:47:44,000
 Bring back special events?

679
00:47:44,000 --> 00:47:50,000
 Bring back special events?

680
00:47:50,000 --> 00:47:59,000
 Oh, so special events, events that the city, so we have a special event process.

681
00:47:59,000 --> 00:48:04,000
 We have large events that the city that run through that process, think arts and jazz,

682
00:48:04,000 --> 00:48:07,000
 which I think is this weekend.

683
00:48:07,000 --> 00:48:11,000
 And that all the way down to a number of smaller scale events.

684
00:48:11,000 --> 00:48:15,000
 But those are things that the city coordinates or they partner with.

685
00:48:15,000 --> 00:48:21,000
 And when we had that discussion last time, they were at the beginning stages of making

686
00:48:21,000 --> 00:48:27,000
 improvements to the policy to make recommendations and then leading into kind of more stringent

687
00:48:27,000 --> 00:48:31,000
 guidelines that you were going to ask the city to partner with you or you're going to

688
00:48:31,000 --> 00:48:33,000
 be using city facilities for an event.

689
00:48:33,000 --> 00:48:38,000
 You need to have these things in line with regarding accommodations.

690
00:48:38,000 --> 00:48:42,000
 So they got some initial feedback from the committee in that presentation.

691
00:48:42,000 --> 00:48:48,000
 They are scheduled at this point to come back for a follow up in November.

692
00:48:48,000 --> 00:48:55,000
 So that was, I'm not sure if you were there, but that's kind of the level of it.

693
00:48:55,000 --> 00:48:59,000
 It's anything that goes through our process because they're using public street or they

694
00:48:59,000 --> 00:49:06,000
 are using a city facility or they're using city resources or city park.

695
00:49:06,000 --> 00:49:13,000
 Basically, you're doing something that uses the city's money or stuff.

696
00:49:13,000 --> 00:49:19,000
 Well, I've got a few things that were my concern for the coming up here.

697
00:49:19,000 --> 00:49:26,000
 The first one is GoZone, and I would really like for us to get a good idea.

698
00:49:26,000 --> 00:49:33,000
 I was thinking maybe we could do just a simple online survey to get feedback from people

699
00:49:33,000 --> 00:49:43,000
 with disabilities about are they able to get a vehicle that has a wheelchair accommodation.

700
00:49:43,000 --> 00:49:51,000
 I'd read just different things that people will post online and I hear a lot of frustration

701
00:49:51,000 --> 00:49:57,000
 about, you know, I felt like when the woman came and talked to us, everything sounded

702
00:49:57,000 --> 00:50:04,000
 great that she was proposing, but I did not find it to actually pan out.

703
00:50:04,000 --> 00:50:09,000
 And I am very concerned about our public transportation and accessibility,

704
00:50:09,000 --> 00:50:14,000
 which for the buses wasn't really any issue.

705
00:50:14,000 --> 00:50:19,000
 And that's a concern of mine because I see the vehicles, but there are individuals, I

706
00:50:19,000 --> 00:50:24,000
 believe, that are in wheelchairs that are especially built for specific posturing and

707
00:50:24,000 --> 00:50:32,000
 what have you, that they cannot be out of the wheelchair to sit in the vehicle to transport

708
00:50:32,000 --> 00:50:36,000
 from point A to point B. And I think we asked that question.

709
00:50:36,000 --> 00:50:39,000
 I never heard a resolution for that.

710
00:50:39,000 --> 00:50:44,000
 So, yes, GoZone is concerning.

711
00:50:44,000 --> 00:50:45,000
 Okay.

712
00:50:45,000 --> 00:50:46,000
 Perfect.

713
00:50:46,000 --> 00:50:54,000
 I've seen people being picked up too in situations that are not safe, disabled and disaster

714
00:50:54,000 --> 00:50:57,000
 away from happening if something had gone wrong.

715
00:50:57,000 --> 00:51:01,000
 And I've noticed many, many bus stops are no longer available.

716
00:51:01,000 --> 00:51:04,000
 I mean, they just say this is closed.

717
00:51:04,000 --> 00:51:07,000
 I think I've seen more closed than one that's open.

718
00:51:07,000 --> 00:51:09,000
 So that is a major concern.

719
00:51:09,000 --> 00:51:13,000
 And I know it's not a city issue, but the bus does go through the city.

720
00:51:13,000 --> 00:51:21,000
 Well, and we can invite DCTA to come and this body has questions, has concerns.

721
00:51:21,000 --> 00:51:26,000
 Yeah, they had talked about it when they did the presentation.

722
00:51:26,000 --> 00:51:34,000
 They talked about people that need, that couldn't leave their wheelchair to get in.

723
00:51:34,000 --> 00:51:38,000
 They talked about having access from like behind.

724
00:51:38,000 --> 00:51:41,000
 And we were discussing, well, how would that work?

725
00:51:41,000 --> 00:51:44,000
 And, you know, where are they going to be loading?

726
00:51:44,000 --> 00:51:47,000
 And is it going to be safe and all that kind of stuff?

727
00:51:47,000 --> 00:51:50,000
 And that doesn't seem to be the case.

728
00:51:50,000 --> 00:52:00,000
 We can reach out to them and try to find one of our meeting dates or any of our

729
00:52:00,000 --> 00:52:02,000
 discuss your own meeting dates for the next year.

730
00:52:02,000 --> 00:52:05,000
 We'd like to have you come in and talk about it.

731
00:52:05,000 --> 00:52:06,000
 Okay, that'd be great.

732
00:52:06,000 --> 00:52:07,000
 Okay.

733
00:52:07,000 --> 00:52:10,000
 And voting equity is another one.

734
00:52:10,000 --> 00:52:16,000
 I'm concerned with some of -- oh, I'm sorry, Joe.

735
00:52:16,000 --> 00:52:34,000
 What is the legal problem of people riding on in their chair on the bus?

736
00:52:34,000 --> 00:52:36,000
 People riding in the chair on where?

737
00:52:36,000 --> 00:52:40,000
 On the bus.

738
00:52:40,000 --> 00:52:41,000
 On the bus.

739
00:52:41,000 --> 00:52:46,000
 On the GoZone.

740
00:52:46,000 --> 00:52:55,000
 Is it legal for people riding in their chair on the GoZone?

741
00:52:55,000 --> 00:52:58,000
 On the GoZone.

742
00:52:58,000 --> 00:53:02,000
 The bus on the ground.

743
00:53:02,000 --> 00:53:03,000
 It should be on the bus.

744
00:53:03,000 --> 00:53:07,000
 Yeah, the bus accommodates, but I don't believe the GoZone does.

745
00:53:07,000 --> 00:53:17,000
 I don't know when I need the vans in my chair.

746
00:53:17,000 --> 00:53:20,000
 We can -- well, I think we need to frame it today.

747
00:53:20,000 --> 00:53:27,000
 Yes, if they have specific vehicles that will say to transport individuals in their wheelchair.

748
00:53:27,000 --> 00:53:30,000
 Yeah, like span and -- I want to say both access and span.

749
00:53:30,000 --> 00:53:35,000
 They come to my son's rehab and there are a couple people that stay in their wheelchair

750
00:53:35,000 --> 00:53:45,000
 and then go on wheelchairring.

751
00:53:45,000 --> 00:53:48,000
 And then voting equity is another one.

752
00:53:48,000 --> 00:53:54,000
 I'm concerned with some of the laws that have been passed and it's going to be more difficult

753
00:53:54,000 --> 00:54:04,000
 for people with disabilities to vote for absentee voting, and I'm very concerned about that too.

754
00:54:04,000 --> 00:54:08,000
 So I would -- just a simple question.

755
00:54:08,000 --> 00:54:14,000
 Is that something where you would see this as just to have a discussion to better understand

756
00:54:14,000 --> 00:54:17,000
 what the law -- what it does and doesn't allow?

757
00:54:17,000 --> 00:54:21,000
 Or are you thinking that you might make a recommendation?

758
00:54:21,000 --> 00:54:28,000
 Well, I would like to hear about what is allowed and what isn't.

759
00:54:28,000 --> 00:54:33,000
 What is actually -- from people that are actually running elections.

760
00:54:33,000 --> 00:54:38,000
 You know, what are people able -- what accommodations are they able to do?

761
00:54:38,000 --> 00:54:41,000
 What things aren't they able to do?

762
00:54:41,000 --> 00:54:45,000
 And then from that, we could make recommendations.

763
00:54:45,000 --> 00:54:49,000
 So we contract with the county to run all of our elections so we can invite the county?

764
00:54:49,000 --> 00:54:58,000
 Yeah.

765
00:54:58,000 --> 00:55:04,000
 And just kind of go through -- provide clarity on those issues that you mentioned,

766
00:55:04,000 --> 00:55:10,000
 you know, with absentee voting and maybe provide a little bit more.

767
00:55:10,000 --> 00:55:15,000
 Because, frankly, every time I go into a polling location, I see it and I forget it.

768
00:55:15,000 --> 00:55:18,000
 So I can tell you what accommodations are available for folks with any kind of disability.

769
00:55:18,000 --> 00:55:21,000
 So maybe I can give a broad overview of that.

770
00:55:21,000 --> 00:55:22,000
 Is that all you would say?

771
00:55:22,000 --> 00:55:30,000
 You know, just make sure what are the options for people with disabilities.

772
00:55:30,000 --> 00:55:38,000
 I know in the past when I ran an election, you could go out to a car and they just --

773
00:55:38,000 --> 00:55:40,000
 and it's all protected.

774
00:55:40,000 --> 00:55:46,000
 I'm part of a new voting -- well, decisions being made, that's not going to be an option.

775
00:55:46,000 --> 00:55:50,000
 That's my understanding.

776
00:55:50,000 --> 00:55:53,000
 I know they had that option, I think, during COVID.

777
00:55:53,000 --> 00:55:55,000
 Has that always been --

778
00:55:55,000 --> 00:56:00,000
 It was before COVID.

779
00:56:00,000 --> 00:56:03,000
 And then you were saying the mail-in.

780
00:56:03,000 --> 00:56:09,000
 That's very, very confusing.

781
00:56:09,000 --> 00:56:13,000
 Well, it's, again, a good opportunity for this body to provide --

782
00:56:13,000 --> 00:56:19,000
 you know, not to get the information, but also provide feedback.

783
00:56:19,000 --> 00:56:27,000
 Maybe we can post some of the clarity that we see on the website.

784
00:56:27,000 --> 00:56:29,000
 Any other issues?

785
00:56:29,000 --> 00:56:34,000
 I'm still concerned about disaster planning for people with disabilities.

786
00:56:34,000 --> 00:56:40,000
 Yeah, I'll say the same thing, especially considering the summer was especially tough for many.

787
00:56:40,000 --> 00:56:44,000
 And we were right on the verge of having another grid issue.

788
00:56:44,000 --> 00:56:49,000
 The high of 300-plus days, we're now going into winter pretty soon.

789
00:56:49,000 --> 00:56:51,000
 And that's a major concern.

790
00:56:51,000 --> 00:56:54,000
 So I think in the last one, you all got kind of a broad overview.

791
00:56:54,000 --> 00:56:57,000
 Do you want to drill down into any one particular --

792
00:56:57,000 --> 00:56:59,000
 'cause disaster planning is a really broad topic.

793
00:56:59,000 --> 00:57:05,000
 Do you want to drill into any particular area as it relates to persons with disabilities?

794
00:57:05,000 --> 00:57:09,000
 Just from people, disabled people that I know, like,

795
00:57:09,000 --> 00:57:15,000
 accessing temperate control spaces in the event that power does go out,

796
00:57:15,000 --> 00:57:21,000
 whether that's heat, AC, accessing food and necessities,

797
00:57:21,000 --> 00:57:27,000
 in the case that roads are closed, especially in the winter,

798
00:57:27,000 --> 00:57:33,000
 medications, making sure you have access to medications,

799
00:57:33,000 --> 00:57:38,000
 and an ability to store medications properly.

800
00:57:38,000 --> 00:57:46,000
 So accessing food, medicine, and health care, and accessing shelter.

801
00:57:46,000 --> 00:57:49,000
 And transport during all those events.

802
00:57:49,000 --> 00:57:52,000
 Transport and backup.

803
00:57:52,000 --> 00:58:05,000
 Electricity is vital for a lot of people, for their equipment.

804
00:58:05,000 --> 00:58:12,000
 And one thing I also wonder about is if there was an evacuation order for any reason,

805
00:58:12,000 --> 00:58:17,000
 I don't know what, but if there was one and you don't have a vehicle,

806
00:58:17,000 --> 00:58:22,000
 how would you access evacuation plans?

807
00:58:22,000 --> 00:58:24,000
 Okay.

808
00:58:24,000 --> 00:58:26,000
 We've got -- we can get Bob in here.

809
00:58:26,000 --> 00:58:28,000
 He's got plans for that, so I don't know what they are.

810
00:58:28,000 --> 00:58:30,000
 He tells me if he needs to.

811
00:58:30,000 --> 00:58:34,000
 But he can come in, and I'll mention these specific things to him,

812
00:58:34,000 --> 00:58:37,000
 but he may want to go into some other related topics for you guys.

813
00:58:37,000 --> 00:58:38,000
 Okay.

814
00:58:38,000 --> 00:58:45,000
 You know, there was a group once that had these type of tabletop discussions,

815
00:58:45,000 --> 00:58:54,000
 and those individuals that were involved included the school system, emergency assistance here,

816
00:58:54,000 --> 00:59:06,000
 like the fire rescue police, and the county emergency management team, FEMA.

817
00:59:06,000 --> 00:59:12,000
 And there was a process in place to find people with disabilities

818
00:59:12,000 --> 00:59:14,000
 and make sure that there was some assistance for them.

819
00:59:14,000 --> 00:59:16,000
 But I don't know what happened with the food.

820
00:59:16,000 --> 00:59:17,000
 It just disappeared.

821
00:59:17,000 --> 00:59:20,000
 And this was well before the pandemic.

822
00:59:20,000 --> 00:59:23,000
 Other things that we've experienced.

823
00:59:23,000 --> 00:59:27,000
 And the demographics would be important to them.

824
00:59:27,000 --> 00:59:32,000
 I'll also ask them how we incorporate this demographic in our --

825
00:59:32,000 --> 00:59:34,000
 because we still do tabletops.

826
00:59:34,000 --> 00:59:38,000
 We haven't done any full-blown exercises that I'm aware of,

827
00:59:38,000 --> 00:59:42,000
 but we did Table Club actually about two weeks ago.

828
00:59:42,000 --> 00:59:50,000
 And to what extent we incorporate those issues into our planning tabletops,

829
00:59:50,000 --> 00:59:54,000
 and also I'll see if there's an opportunity to --

830
00:59:54,000 --> 00:59:56,000
 I don't know if something can be done,

831
00:59:56,000 --> 01:00:00,000
 but maybe a tabletop that focuses solely on those issues

832
01:00:00,000 --> 01:00:04,000
 and potentially even bringing members of this committee in with that

833
01:00:04,000 --> 01:00:07,000
 to be essentially the subject matter experts.

834
01:00:07,000 --> 01:00:15,000
 We'll see if that's an option as well.

835
01:00:15,000 --> 01:00:28,000
 [SIDE CONVERSATION]

836
01:00:28,000 --> 01:00:33,000
 And I think this group just needs to continue to keep on top of the safety

837
01:00:33,000 --> 01:00:35,000
 of pedestrians and bicycle riders.

838
01:00:35,000 --> 01:00:38,000
 Every time I drive around town, I'm like, please stop.

839
01:00:38,000 --> 01:00:42,000
 I'm trying to talk to the car from the studio, the driver.

840
01:00:42,000 --> 01:00:47,000
 I just -- I think they have done some improvements upon --

841
01:00:47,000 --> 01:00:52,000
 and then they give so many seconds for somebody to turn right,

842
01:00:52,000 --> 01:00:55,000
 and then the pedestrians get --

843
01:00:55,000 --> 01:00:56,000
 Yeah, I agree.

844
01:00:56,000 --> 01:01:01,000
 That's what we need to consider overall.

845
01:01:01,000 --> 01:01:05,000
 And we talked about it at one time about how some of that safety information

846
01:01:05,000 --> 01:01:09,000
 and the laws need to go printed in your electricity bill.

847
01:01:09,000 --> 01:01:36,000
 [SIDE CONVERSATION]

848
01:01:36,000 --> 01:01:39,000
 So a thought I wanted to have is that we, rain or shine,

849
01:01:39,000 --> 01:01:43,000
 we bring Nathan in at least twice a year to give an update on pedestrians

850
01:01:43,000 --> 01:01:46,000
 on our wall, where we're at with our sidewalk plan.

851
01:01:46,000 --> 01:01:50,000
 And maybe six months ago, we want to do these segments, here's what we've done,

852
01:01:50,000 --> 01:01:52,000
 and here's what we haven't done, whatever that might be,

853
01:01:52,000 --> 01:01:54,000
 and kind of what the plan is going forward.

854
01:01:54,000 --> 01:01:59,000
 And I thought it would also be good to have Mia back maybe kind of on that same timeline

855
01:01:59,000 --> 01:02:02,000
 to just give us an adaptive rack update.

856
01:02:02,000 --> 01:02:07,000
 Because they deal so closely with folks who need the accommodations,

857
01:02:07,000 --> 01:02:10,000
 who have the disabilities,

858
01:02:10,000 --> 01:02:16,000
 and we can get kind of a more regular information on that.

859
01:02:16,000 --> 01:02:20,000
 And hopefully she'll be able to kind of tell more about the types of --

860
01:02:20,000 --> 01:02:23,000
 kind of speaking to that community need that they brought up earlier.

861
01:02:23,000 --> 01:02:30,000
 [SIDE CONVERSATION]

862
01:02:30,000 --> 01:02:34,000
 One thing I did want to mention, and I don't think you need to think of it right now,

863
01:02:34,000 --> 01:02:39,000
 I'd like to add back in our -- we used to have an agenda item on our agenda

864
01:02:39,000 --> 01:02:41,000
 called "concluding items."

865
01:02:41,000 --> 01:02:45,000
 And I don't think it's -- oh, it's still on here.

866
01:02:45,000 --> 01:02:48,000
 We'll put it back on, I think we'll put it back on.

867
01:02:48,000 --> 01:02:54,000
 But that's kind of a time at the end of every meeting that if you have a more --

868
01:02:54,000 --> 01:03:00,000
 something that's a little more time sensitive that you'd like to see at the next meeting.

869
01:03:00,000 --> 01:03:04,000
 As a committee, as a body, y'all can recommend that.

870
01:03:04,000 --> 01:03:10,000
 But also, if anything that is discussed,

871
01:03:10,000 --> 01:03:16,000
 you feel like you want to make a formal recommendation to counsel on that,

872
01:03:16,000 --> 01:03:18,000
 we can bring that back at the next meeting.

873
01:03:18,000 --> 01:03:21,000
 Or if you see something coming down the line

874
01:03:21,000 --> 01:03:25,000
 and you all feel that you want the option to make a formal recommendation to counsel,

875
01:03:25,000 --> 01:03:27,000
 we can post it that way.

876
01:03:27,000 --> 01:03:31,000
 If it's not posted as what we call a consideration item,

877
01:03:31,000 --> 01:03:35,000
 where you consider it and vote, you're not able to vote.

878
01:03:35,000 --> 01:03:37,000
 And we'd have to repost that for the next meeting.

879
01:03:37,000 --> 01:03:42,000
 So I just want to remind you guys that staff, we love the direction,

880
01:03:42,000 --> 01:03:46,000
 but also you can give that to counsel.

881
01:03:46,000 --> 01:03:52,000
 And if you vote to give some sort of advisory opinion or some sort of direction to counsel,

882
01:03:52,000 --> 01:03:56,000
 what we would do is we would take that and we would communicate it to them

883
01:03:56,000 --> 01:03:58,000
 and give them a report every Friday.

884
01:03:58,000 --> 01:04:00,000
 And we would communicate to that to the counsel

885
01:04:00,000 --> 01:04:04,000
 and then it falls in their court to act on it.

886
01:04:04,000 --> 01:04:08,000
 Whatever it is you're recommending as a body, they can then act on it.

887
01:04:08,000 --> 01:04:13,000
 Which is how we got to the closed captioning from several years back.

888
01:04:13,000 --> 01:04:16,000
 You guys voted on it.

889
01:04:16,000 --> 01:04:18,000
 Counsel members said, hey, they voted on this.

890
01:04:18,000 --> 01:04:22,000
 I want that in the budget and enough of them voted on that budget.

891
01:04:22,000 --> 01:04:27,000
 I want that item in there that it's a reality today.

892
01:04:27,000 --> 01:04:30,000
 So don't worry about that.

893
01:04:30,000 --> 01:04:39,000
 Do you think that it would be possible to do a simple online survey about the GoZone?

894
01:04:39,000 --> 01:04:41,000
 I think it would be hard for the city to do it.

895
01:04:41,000 --> 01:04:45,000
 I think that's something that you could request GoZone do.

896
01:04:45,000 --> 01:04:49,000
 I think the challenge would also be, and this is true of any online survey,

897
01:04:49,000 --> 01:04:53,000
 is how do you tell if they are your target market or not?

898
01:04:53,000 --> 01:04:56,000
 How do you tell if that person has a disability or not?

899
01:04:56,000 --> 01:05:04,000
 And it's difficult to keep multiple people from taking multiple times.

900
01:05:04,000 --> 01:05:08,000
 And then also people who feel very strong,

901
01:05:08,000 --> 01:05:11,000
 we banded together in skewing those results because they all take the survey.

902
01:05:11,000 --> 01:05:16,000
 They're not typically representative, so you just have to know that going into it.

903
01:05:16,000 --> 01:05:21,000
 But I think that would be something where DCTA would have to be the ones to lead that effort

904
01:05:21,000 --> 01:05:23,000
 and find a way to make that happen.

905
01:05:23,000 --> 01:05:31,000
 Is there any way for us as a committee to seek out that information?

906
01:05:31,000 --> 01:05:33,000
 Of what?

907
01:05:33,000 --> 01:05:40,000
 Of how difficult it is for people in the community to get a ride on GoZone

908
01:05:40,000 --> 01:05:47,000
 if they have a disability that requires some type of wheelchair especially.

909
01:05:47,000 --> 01:05:50,000
 I think that could be...

910
01:05:50,000 --> 01:05:52,000
 Help them formulate the questions.

911
01:05:52,000 --> 01:05:53,000
 Yeah.

912
01:05:53,000 --> 01:05:55,000
 And they made hard copies.

913
01:05:55,000 --> 01:06:01,000
 I know that I have a community where I can circulate that among people with disabilities.

914
01:06:01,000 --> 01:06:08,000
 And try and, I guess, have it in a way that it can be mailed in to them.

915
01:06:08,000 --> 01:06:14,000
 They may have another way that's much better than mine.

916
01:06:14,000 --> 01:06:16,000
 Well, that might be...

917
01:06:16,000 --> 01:06:23,000
 Because I'm just concerned, like I said, I'm just going by what I'm reading online.

918
01:06:23,000 --> 01:06:29,000
 What people are posting in debt and pages about GoZone is where my information is coming from.

919
01:06:29,000 --> 01:06:31,000
 And I think we need...

920
01:06:31,000 --> 01:06:33,000
 This is serious stuff.

921
01:06:33,000 --> 01:06:35,000
 I mean, people need to get around.

922
01:06:35,000 --> 01:06:37,000
 They need to get to their jobs, you know?

923
01:06:37,000 --> 01:06:42,000
 And it's really critical to living your life.

924
01:06:42,000 --> 01:06:50,000
 And I just really want us to be able to get the feedback we need from the people that need to get that.

925
01:06:50,000 --> 01:06:58,000
 So, I mean, perfectly honest, I think the fact that you're hearing it and the fact that you're seeing it,

926
01:06:58,000 --> 01:07:02,000
 I think that's just as good as the data that any survey would provide.

927
01:07:02,000 --> 01:07:07,000
 Because that survey data is going to be inherently difficult.

928
01:07:07,000 --> 01:07:10,000
 It's not going to be a scientific, valid survey.

929
01:07:10,000 --> 01:07:13,000
 There's going to be a lot of error in it.

930
01:07:13,000 --> 01:07:16,000
 But I think the simple fact that you guys are observing in the community,

931
01:07:16,000 --> 01:07:19,000
 that there are issues and this is what you're hearing from the community,

932
01:07:19,000 --> 01:07:22,000
 personally, I feel like that's enough to take your grievance to DCTA and say,

933
01:07:22,000 --> 01:07:28,000
 "Either you don't have the solutions or you have the solutions and you're not communicating."

934
01:07:28,000 --> 01:07:32,000
 If that's what this body chooses to tell DCTA.

935
01:07:32,000 --> 01:07:37,000
 But personally, I feel like that would be an additional step that would not really change much for you.

936
01:07:37,000 --> 01:07:40,000
 I think your ask of them would be the same.

937
01:07:40,000 --> 01:07:41,000
 Okay.

938
01:07:41,000 --> 01:07:43,000
 I have a question.

939
01:07:43,000 --> 01:07:52,000
 Now, anybody with ADA can apply to Access and get that service and they do take care of wheelchairs.

940
01:07:52,000 --> 01:07:54,000
 Right.

941
01:07:54,000 --> 01:07:59,000
 And GoZone may not yet at least be advanced to that position.

942
01:07:59,000 --> 01:08:04,000
 So I'm thinking wherever you're hearing that online.

943
01:08:04,000 --> 01:08:12,000
 It seems to me that it's people that aren't linked up with that and then there's a certain process you have to go through to get on that.

944
01:08:12,000 --> 01:08:16,000
 And there has to be a timeline, I think, of six months.

945
01:08:16,000 --> 01:08:21,000
 Yeah, there is an application online with DCTA and then you fill it out and you submit it.

946
01:08:21,000 --> 01:08:28,000
 And they can probably expedite that given the situation, you know, it's affecting my job.

947
01:08:28,000 --> 01:08:30,000
 Okay.

948
01:08:30,000 --> 01:08:36,000
 But I think that it may be able to be approved within two weeks or something like that.

949
01:08:36,000 --> 01:08:37,000
 Okay.

950
01:08:37,000 --> 01:08:39,000
 I know that we've had to do that with my son.

951
01:08:39,000 --> 01:08:40,000
 Okay.

952
01:08:40,000 --> 01:08:43,000
 Okay.

953
01:08:43,000 --> 01:08:44,000
 What's the background?

954
01:08:44,000 --> 01:08:46,000
 I mean, I'm a little bit new to the committee.

955
01:08:46,000 --> 01:08:47,000
 It's been a year.

956
01:08:47,000 --> 01:08:57,000
 So before there was this GoZone, was there more city services for people on buses or like how were those same people getting around?

957
01:08:57,000 --> 01:09:01,000
 The buses or Access, right?

958
01:09:01,000 --> 01:09:04,000
 Did we cut back on bus services on the GoZone?

959
01:09:04,000 --> 01:09:05,000
 Yeah.

960
01:09:05,000 --> 01:09:09,000
 So maybe the bigger issue is they're not going to do what they're supposed to be doing.

961
01:09:09,000 --> 01:09:13,000
 We need to be pushing to get bus service back and get away from the GoZone.

962
01:09:13,000 --> 01:09:16,000
 But the buses cannot handle wheelchairs.

963
01:09:16,000 --> 01:09:17,000
 Okay.

964
01:09:17,000 --> 01:09:19,000
 The ones that are going to do?

965
01:09:19,000 --> 01:09:21,000
 Well, those are the big ones.

966
01:09:21,000 --> 01:09:22,000
 Yeah.

967
01:09:22,000 --> 01:09:24,000
 Oh, the big ones?

968
01:09:24,000 --> 01:09:30,000
 Yeah, they go down to the level of the curb and you load on and then they pick you up.

969
01:09:30,000 --> 01:09:32,000
 It's like they need to talk about it more.

970
01:09:32,000 --> 01:09:36,000
 But, you know, sometimes if another entity can't do what they're supposed to be doing, you have to go to...

971
01:09:36,000 --> 01:09:37,000
 And it costs more.

972
01:09:37,000 --> 01:09:43,000
 If you have to ask months or weeks in advance against services, that doesn't sound very compliant.

973
01:09:43,000 --> 01:09:47,000
 Yeah.

974
01:09:47,000 --> 01:09:53,000
 Yeah, I mean, yeah, I think the bus service, I mean, there were a lot of buses riding around town empty.

975
01:09:53,000 --> 01:09:55,000
 That was the issue.

976
01:09:55,000 --> 01:10:00,000
 But they're there, you know, on a fairly, you know, keep the schedule.

977
01:10:00,000 --> 01:10:05,000
 And, you know, if you have to be at work at this time, you catch it then and go get it there.

978
01:10:05,000 --> 01:10:09,000
 And then you can carry your baby stroller on it if you need to.

979
01:10:09,000 --> 01:10:11,000
 You can get it on with a wheelchair.

980
01:10:11,000 --> 01:10:14,000
 Joe can get on and his partner...

981
01:10:14,000 --> 01:10:15,000
 Yeah.

982
01:10:15,000 --> 01:10:22,000
 The little couple in there, they were not as comfortable.

983
01:10:22,000 --> 01:10:27,000
 It goes on seems to be kind of among the young people.

984
01:10:27,000 --> 01:10:28,000
 Okay.

985
01:10:28,000 --> 01:10:31,000
 It's kind of like a cheap lift.

986
01:10:31,000 --> 01:10:32,000
 Right.

987
01:10:32,000 --> 01:10:35,000
 Right.

988
01:10:35,000 --> 01:10:37,000
 I know that the...

989
01:10:37,000 --> 01:10:52,000
 The one on the opposite side of the bus is not accessible.

990
01:10:52,000 --> 01:10:54,000
 The go-zone is not accessible?

991
01:10:54,000 --> 01:10:56,000
 The bus.

992
01:10:56,000 --> 01:10:58,000
 The bus, the bus, is it?

993
01:10:58,000 --> 01:11:01,000
 No, not anymore.

994
01:11:01,000 --> 01:11:04,000
 We don't have the accessible bus as an option.

995
01:11:04,000 --> 01:11:06,000
 Very cheap bus routes right now.

996
01:11:06,000 --> 01:11:07,000
 Yeah.

997
01:11:07,000 --> 01:11:09,000
 They did reduce some of the bus routes.

998
01:11:09,000 --> 01:11:12,000
 Yeah, I think we only have like the UNT pretty much.

999
01:11:12,000 --> 01:11:14,000
 So they can't really...

1000
01:11:14,000 --> 01:11:20,000
 I might, when I reach out to them, I might communicate to them.

1001
01:11:20,000 --> 01:11:22,000
 And I don't want to put words in the committee's mouth.

1002
01:11:22,000 --> 01:11:28,000
 So if I write it down right, that, you know, the committee felt there was a certain level of service to those persons who had disabilities.

1003
01:11:28,000 --> 01:11:39,000
 And since we transitioned to go-zone, that service has been reducing the options, the accessibility options, the availability, that this level of service has been reduced.

1004
01:11:39,000 --> 01:11:46,000
 And there are some more specific concerns about how persons with disabilities, specific wheelchair-bound persons, use these services.

1005
01:11:46,000 --> 01:11:52,000
 And they'd like to learn more about what's available and ask questions about these pain points.

1006
01:11:52,000 --> 01:11:53,000
 Yeah.

1007
01:11:53,000 --> 01:11:58,000
 And I think that will lead into probably a really big discussion.

1008
01:11:58,000 --> 01:11:59,000
 I'll have to carve out some time for that.

1009
01:11:59,000 --> 01:12:07,000
 But I think that's, you know, come tell us what you do and what your response is to these things that we've observed.

1010
01:12:07,000 --> 01:12:13,000
 Also, we've perceived a reduction in service for this demographic, policy law-based or not.

1011
01:12:13,000 --> 01:12:15,000
 Yeah.

1012
01:12:15,000 --> 01:12:16,000
 I can communicate that.

1013
01:12:16,000 --> 01:12:17,000
 Okay.

1014
01:12:17,000 --> 01:12:19,000
 Thank you.

1015
01:12:19,000 --> 01:12:23,000
 They have just a bit of background there on the process of hiring a new executive.

1016
01:12:23,000 --> 01:12:26,000
 I guess it's the executive director of DCTA.

1017
01:12:26,000 --> 01:12:35,000
 So this one may, they may be reluctant to come visit us until that person's a couple months in the saddle.

1018
01:12:35,000 --> 01:12:39,000
 So this may be something we take on early in the next calendar year.

1019
01:12:39,000 --> 01:12:42,000
 But if you guys want November, I can push for November.

1020
01:12:42,000 --> 01:12:43,000
 Well, no.

1021
01:12:43,000 --> 01:12:47,000
 I mean, I think that if they're hiring a new person, that's a good point.

1022
01:12:47,000 --> 01:12:48,000
 Okay.

1023
01:12:48,000 --> 01:12:57,000
 I think they should be able to have some, because they won't have the knowledge base to discuss actually what we're talking about.

1024
01:12:57,000 --> 01:12:59,000
 Well, so I've got so far.

1025
01:12:59,000 --> 01:13:07,000
 So I have, and this is not, again, we'll add on this as you goes on and I will bring things back next meeting just in case if someone's not here.

1026
01:13:07,000 --> 01:13:17,000
 But I've got GoZone, voting equity, disaster planning, kind of those specific areas relating to sheltering, food, medicine, health care, transportation,

1027
01:13:17,000 --> 01:13:18,000
 electricity.

1028
01:13:18,000 --> 01:13:26,000
 We've got to build in sidewalk pedestrian updates at least twice a year and adaptive rec updates at least twice a year.

1029
01:13:26,000 --> 01:13:31,000
 And then for November, we've already got a special events update already built into that one.

1030
01:13:31,000 --> 01:13:36,000
 So you'll get a follow up on that one as well.

1031
01:13:36,000 --> 01:13:38,000
 I think that's what I have.

1032
01:13:38,000 --> 01:13:43,000
 And for the disaster planning, the water also.

1033
01:13:43,000 --> 01:13:50,000
 You know, I know that they were having water available for people, but you had to be able to go pick it up.

1034
01:13:50,000 --> 01:13:53,000
 Okay.

1035
01:13:53,000 --> 01:13:59,000
 Well, I have one more slide basically just to say, we'll confirm it at the next meeting.

1036
01:13:59,000 --> 01:14:04,000
 Get some more ideas and confirm kind of our plan.

1037
01:14:04,000 --> 01:14:12,000
 And then I will do a much better job of including kind of basically giving you this at every single meeting in the general report.

1038
01:14:12,000 --> 01:14:18,000
 So you all can kind of see what our plan is and how far we'll progress.

1039
01:14:18,000 --> 01:14:25,000
 And the only thing. Oh, sorry, go ahead, Chair.

1040
01:14:25,000 --> 01:14:29,000
 You know, I'm.

1041
01:14:29,000 --> 01:14:32,000
 Okay.

1042
01:14:32,000 --> 01:14:38,000
 So I'm not sure if everyone had a chance to look, so I'll just run through it very briefly.

1043
01:14:38,000 --> 01:14:42,000
 So our non-discrimination ordinance is up and running.

1044
01:14:42,000 --> 01:14:45,000
 It's live. It's active.

1045
01:14:45,000 --> 01:14:48,000
 One of the ways this might impact persons with disabilities.

1046
01:14:48,000 --> 01:14:58,000
 Obviously, we have a grievance process if you have a disability and you did not get your accommodation or you had an issue with city services, we have a grievance process with that.

1047
01:14:58,000 --> 01:15:08,000
 Although if you have a complaint against a restaurant or an apartment complex, the NDO might be an avenue for you.

1048
01:15:08,000 --> 01:15:17,000
 But I'll remind the committee that in a lot of those cases, if we can refer a person to a federal or state entity, we do that first.

1049
01:15:17,000 --> 01:15:23,000
 So, you know, we refer them to HUD first or we refer them to DOJ Department of Justice first.

1050
01:15:23,000 --> 01:15:35,000
 But if they if either of those organizations don't take up their cause, don't don't run that through their process or they say they don't have jurisdiction comes right back to us and we investigate that.

1051
01:15:35,000 --> 01:15:40,000
 So we've also had a question at our last meeting regarding library volunteers.

1052
01:15:40,000 --> 01:15:54,000
 So I think, yeah, in my memory, it's fuzzy. It's been some time. When library previously presented to this committee several years back, a statement was made that people with disabilities cannot volunteer.

1053
01:15:54,000 --> 01:16:01,000
 And I had not retained that one, but some people on this committee heard that.

1054
01:16:01,000 --> 01:16:06,000
 And so when we had that discussion last meeting with library staff, it struck weird to them. It struck weird to me.

1055
01:16:06,000 --> 01:16:11,000
 So we went out and confirmed it. No, you have a disability. You can volunteer with the library.

1056
01:16:11,000 --> 01:16:20,000
 You might not be we may not have accommodations for every single job, but you absolutely we want and need any volunteers.

1057
01:16:20,000 --> 01:16:23,000
 So we're happy to have them disability or no.

1058
01:16:23,000 --> 01:16:33,000
 I know a girl, well, young lady that has volunteers at the library lot at South Branch.

1059
01:16:33,000 --> 01:16:38,000
 I'll mention closed captioning. I think the last time we told you is it was going to be installed is installed.

1060
01:16:38,000 --> 01:16:50,000
 So if you watch our council meetings, a little CC button and just click on it and it works surprisingly accurately, surprisingly good.

1061
01:16:50,000 --> 01:16:56,000
 When I first saw it, I was impressed by how much it was actually capturing that was correct.

1062
01:16:56,000 --> 01:16:59,000
 That's a thing now. So again, this committee.

1063
01:16:59,000 --> 01:17:05,000
 And then one thing I'm going to start including is since we do have that grievance process and request for accommodations,

1064
01:17:05,000 --> 01:17:15,000
 I will start listing the number of requests that are filed through our ADA website and the number of grievances processes that are filed through our ADA website on a quarterly basis.

1065
01:17:15,000 --> 01:17:18,000
 We have had none. So that's maybe that's good.

1066
01:17:18,000 --> 01:17:21,000
 Maybe we just need to get the word out that this is available to people.

1067
01:17:21,000 --> 01:17:27,000
 But I'll just always present that to you guys in our report going forward.

1068
01:17:27,000 --> 01:17:31,000
 And that's I think that's the report.

1069
01:17:31,000 --> 01:17:37,000
 Oh, next committee meeting, November 17th, right here, 3 p.m.

1070
01:17:37,000 --> 01:17:42,000
 That's the report.

1071
01:17:42,000 --> 01:17:51,000
 Yes, Mia, who did the presentation earlier, if anyone wants her business card, I do have it available.

1072
01:17:51,000 --> 01:17:58,000
 Someone's trying to get a hold of you.

1073
01:17:58,000 --> 01:18:07,000
 Is it okay if I say something?

1074
01:18:07,000 --> 01:18:08,000
 Say it again one more time.

1075
01:18:08,000 --> 01:18:14,000
 Is it okay if I say something?

1076
01:18:14,000 --> 01:18:17,000
 Yeah, you're the chair. You can do that.

1077
01:18:17,000 --> 01:18:30,000
 If anybody wants to come out to the market, I have a lot of new stuff going with it.

1078
01:18:30,000 --> 01:18:35,000
 It goes really professional.

1079
01:18:35,000 --> 01:18:43,000
 And I hope that you're all over in my area to come see me.

1080
01:18:43,000 --> 01:18:44,000
 Okay, cool.

1081
01:18:44,000 --> 01:18:47,000
 Is this in the community market?

1082
01:18:47,000 --> 01:18:54,000
 I got two more tables.

1083
01:18:54,000 --> 01:19:06,000
 I got people getting ready to buy a couple of tables for the market.

1084
01:19:06,000 --> 01:19:09,000
 That's terrific.

1085
01:19:09,000 --> 01:19:19,000
 Getting up early in the morning.

1086
01:19:19,000 --> 01:19:24,000
 And I heard that you got your aids, too. Your assistance?

1087
01:19:24,000 --> 01:19:39,000
 Oh, that's great.

1088
01:19:39,000 --> 01:19:47,000
 The day in the DL.

1089
01:19:47,000 --> 01:19:49,000
 I didn't get it. I'm sorry.

1090
01:19:49,000 --> 01:19:54,000
 The day in the DL.

1091
01:19:54,000 --> 01:19:59,000
 I made a motion to get ready.

1092
01:19:59,000 --> 01:20:02,000
 Did you do concluding items?

1093
01:20:02,000 --> 01:20:06,000
 Oh, concluding items.

1094
01:20:06,000 --> 01:20:07,000
 Any concluding items?

1095
01:20:07,000 --> 01:20:08,000
 No.

1096
01:20:08,000 --> 01:20:09,000
 All right.

1097
01:20:09,000 --> 01:20:10,000
 Okay.

1098
01:20:10,000 --> 01:20:13,000
 And then you don't need to motion for adjourn? You can simply adjourn if you'd like to.

1099
01:20:13,000 --> 01:20:16,000
 Okay.