WEBVTT

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 Okay, it's 9.02 and we have a quorum, so we're called to order the Public Utilities Board

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 for the City of Denton from Monday, August 22nd, 2022.

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 The first item is presentations from members of the public.

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 Does anyone from the public wish to address the board?

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 Seeing none, the next is the consent agenda.

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 We have items A through E.

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 Does any board member wish to pull an item on the consent?

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 Item B is in boy.

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 B is in boy, Mr. Jumper.

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 Anyone else?

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 Item E, item E.

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 E as in Edward?

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 Echo.

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 Yes.

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 All right, any others?

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 All right, do we have a motion to approve items A, C, and D?

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 Mr. Beck is moved and Barbara's seconding, all in favor say aye.

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 Aye.

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 Aye.

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 Please.

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 Item B.

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 Is someone here to?

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 I kind of know who I'm asking questions to.

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 Howdy.

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 Hello.

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 So, just wanted to kind of clarify the purpose of this.

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 I'm assuming it's just mostly for like remote communication between sites, is that it?

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 It is.

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 Okay.

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 It's how we communicate between remotes and other water plant at Ray Roberts.

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 And then is there any alternative option for anything like this, or what, I guess why is

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 this what you need and not something different?

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 Talk me through that.

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 Well, this is what we've had for a number of years, this microwave network, the radiocommunication.

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 There is talk about maybe looking at fiber, but that's very costly, especially going to

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 Ray Roberts.

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 So we're just, this radio network is efficient and it works.

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 So we just, you know, we keep a, have a contract so if anything goes wrong, let somebody that

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 can repair it and replace radios as quickly as possible so we can keep our communications

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 up.

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 Yeah.

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 Okay.

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 Is the microwave only used for the kind of rural connection up to Ray Roberts or is it

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 used in the city as well?

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 Yes, it's used between all the remote locations like the elevated storage, the pump stations.

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 Yeah, that's how we get all our data back and forth.

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 Okay.

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 So it's pretty much all major facilities then?

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 Yes.

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 Okay.

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 Thank you.

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 That it?

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 All right.

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 Do we have a motion to approve item B?

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 Yes.

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 Mr. Jumper moves.

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 Do we have a second?

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 Are there seconds?

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 All in favor, say aye.

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 Aye.

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 Item E. Good morning, Stephen Gay, director of water utilities.

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 Good morning.

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 Good morning.

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 I just had a few questions.

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 So this agenda item doesn't have any cost on it but it's because we don't get the invoice

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 until the Corps sends it to us.

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 I was wondering, is it generally consistent or does it vary widely year to year?

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 Yeah.

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 I would say there's about, if you look over historically, about a three to eight percent

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 increase every year that we've recognized on that cost.

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 But it's fairly steady just?

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 Yes.

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 And what is the approximate amount, maybe last year or the year before?

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 It's roughly a hundred and, for both facilities, for Lake Louisville and Ray Roberts, both

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 dams, it's right around a hundred and thirty thousand dollars.

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 That was last year, it was a hundred and thirty eight.

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 Okay.

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 And do we also have, we still have remaining bonds on Ray Roberts, right?

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 That's a finance question but I don't believe we do.

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 I believe that those have been satisfied, at least our obligation with the federal government

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 has been satisfied.

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 We may have a different financing mechanism that's still active but our obligation, our

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 contractual obligation to the federal government has been resolved or has been satisfied.

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 Okay.

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 And then one last question.

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 It mentioned in the agenda item information sheet that we're moving to a multi-year or

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 are we currently on a multi-year or is this a new thing?

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 This is a new thing that we're doing because historically what we have to do is when we

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 get the bill we have to come before PUB and City Council to get authorization to make

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 a payment that we're contractually bound to make.

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 So we're trying to streamline the process and what we'll do is when we do make that,

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 we accommodate for it in our budgeting process but when we receive the bill and we actually

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 make the payment, we'll notify PUB and City Council that that payment has been made and

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 that's, the intention is moving forward.

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 Okay yeah, it makes a lot of sense to streamline this process but I was, like I said, curious

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 if it varies widely year to year, it's a very consistent payment so thank you.

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 You know it's a very, very small percentage increase every year and it's based off of

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 the Corps of Engineers evaluation.

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 Thanks.

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 You're very welcome.

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 Okay, do we have a motion to approve item E?

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 So moved.

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 Mr. Taylor moves.

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 Larry Beck seconds.

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 All in favor say aye.

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 Aye.

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 That carries.

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 This item is considered the approval of the August 8th, 2022 minutes.

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 Do we have any changes or corrections?

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 Okay, do we have a motion to approve?

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 Mr. Beck's motioning.

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 Nope.

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 Do we have a second?

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 Okay, Ben Jumper seconds.

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 All in favor say aye.

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 Aye.

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 Management reports.

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 Madam Chair, members of PUB, so we have a couple items on here.

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 The first one is two monthly reports for the DEC dashboard for April and May and then the

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 only item that I'll mention that we did not include in the future agenda is that we are

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 planning to come to the PUB on October 24th, that's our tentative date, to discuss the

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 Greensense incentives program.

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 As I mentioned before, we plan to go to the sustainability committee first in the PUB

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 and my hope is that through that process we'll answer the two outstanding questions that

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 we have on our list, Mr. Jumper's and Mr. Sof's as well.

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 So with that, that's all I have, happy to answer any questions that you may have.

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 Any questions?

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 All right.

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 Concluding items, I do need to read into the record that my absence for July 11th and August

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 8th were approved by the City Council and Barbara's August 8th absence was approved

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 by the City Council.

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 Does any board member wish to add anything else or say anything that are concluding items?

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 All right.

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 Then we're into the work session.

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 Good morning, my name's Erica Sullivan, I'm the Economic Development Administrator here

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 for the City.

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 And I'll be giving a presentation on the infrastructure financing policy for development

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 plan line funds for water and sewer.

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 So the objective of this presentation is provide background information and the recommended

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 updates to the infrastructure financing policy for water and wastewater plan line funds.

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 The policy was created in 1991 through Resolution 91008, which utilizes the City's water and

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 wastewater development plan line funds.

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 And this was designed to facilitate local economic development growth through a program

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 of infrastructure financing.

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 The program has been underutilized and has been allocated to a single project, Winko

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 Foods, in 2015.

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 Winko Foods was our first tenant in the West Park TURS, the tax increment reinvestment

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 zone in our industrial area.

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 They were building a 100,000 square foot facility, regional distribution facility, and they wanted

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 to take on all of phase one improvements of the entire TURS in order to control the timeline

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 for the construction of their facility.

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 So we had to be real creative in how we decided to reimburse them.

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 The grant actually includes five grants within one.

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 One of the components is related to this.

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 Winko received reimbursement of $1 million for water lines and $865,000 for sewer lines.

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 It was greenfield, so new development, and it was lacking infrastructure.

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 So both the city and the county participate into the West Park TURS at a rate of 40 percent,

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 so they were granted a grant from the West Park TURS as well, ad valorem.

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 And then they were also granted, that was 40 percent, 60 percent for the city.

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 So in order to get 100 percent of their increment in order to reimburse, they also received

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 a sales and use tax for construction for equipping the facility where we participate with a comptroller

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 to do a Texas direct pay permit in order to do that.

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 And then after that was reimbursed, they also received a grant from the city only for four

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 years, for 60 percent.

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 And they were, we're trying to reimburse $7.1 million for those improvements.

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 If I may, thank you, Chair.

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 We're, okay, so they took on the whole project.

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 They got, they took on all of phase one of the TURS.

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 They got the contractors, bought the materials and everything.

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 Was the city involved in any way as far as making sure it was proper materials and?

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 Yeah, we have to accept them, and yes, we were involved in that process.

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 So they did have to go through that process.

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 In order to get reimbursement too, they had to provide documentation in order to get reimbursement

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 for this grant.

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 Okay.

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 That they were accepted.

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 And they also had to have a CO and everything as well.

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 Assumed too much.

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 For most of the grants.

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 Do we think that we, that the city overall, by doing it this way, saved money?

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 Or would-

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 It accelerated.

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 It was definitely a catalyst.

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 And you can, if you look at the West Park TURS now, this is one tenant in 2015 and it

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 has grown exponentially.

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 We can't even keep our maps up with how fast it's grown.

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 Okay.

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 So by doing it this way, the city really profited better.

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 Yes.

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 Yeah.

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 It spurred additional development.

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 Benefited.

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 I don't know about profited, benefited.

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 The cost benefit, yes.

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 So we've been working to align our new strategic plan with all of our policies and we're updating

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 this policy as well.

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 You can see that the strategic plan, I'm going to give a high level overview, has five guiding

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 principles.

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 And these are what define how we do economic development in Denton.

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 They're core resiliency, future focused, inclusive growth, entrepreneurial spirit and

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 cultural vitality.

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 And then we also have three goals that are building blocks in our strategic plan and

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 that is to accelerate recovery, foster growth and strengthen community inclusion.

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 Our plan was approved in late, I believe it was December of 2020.

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 So we had started the process before COVID, but that ended up incorporating it into our

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 strategic plan because of timing.

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 So under accelerated recovery, we also have strategies under these.

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 So we have the nerve center, taking pulse of the business community, virtual business

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 retention because again, due to COVID, workforce collaboration, inclusive economic recovery

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 and regional collaboration.

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 So the recommended changes to the proposed policy that align with our strategic plan.

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 The first major one is business retention and expansion has been added to the policy

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 to be in line with our strategic plan.

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 And under 1.12, we want to shift the focus of existing economic development structure

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 from relief to cross-functional elements of economic recovery, such as business retention,

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 which we have here, workforce and community services, which are all tied together.

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 And under 1.3, we have the top economic development priority for the cities to continue supporting

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 and retaining existing businesses through this recovery period.

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 Again, keep in mind when this was approved.

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 And we've conducted both in-person and virtual visits through this process.

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 We've also awarded three expansion grants since 2020, so we're excited that we were

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 able to continue moving throughout that process.

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 So then we have foster growth in strategic areas for two.

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 And goal number two is divided into four sections, connectivity, sustainability, creativity,

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 and competitiveness.

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 The next recommend change to align with the strategic plan involves Class A office space

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 and mixed use.

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 These have been added to commercial, retail, prospect section of the proposed policy to

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 attract and support professional services and tech-oriented companies, particularly

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 in our downtown core.

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 So 2D2.1 is to sustain implementation of the downtown implementation plan, the DTIP, and

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 the recommendations to create more mixed use pedestrian-friendly development, again, in

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 our urban square and moving out from there.

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 2D3.1 is to promote the development of Class A space for office space and creative redevelopment

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 of existing structures to attract professional services and tech-oriented development.

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 So we wanted to create infill development as well.

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 And then 2D3.2 is utilize financial incentives to support the development of this office

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 space.

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 So I'm now going to go over the recommended interdepartmental changes to the policy.

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 We mentioned the sales and use tax grant, and that's mentioned actually in the policy.

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 So we have added the Texas Direct Pay Permit.

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 This is a form and process that's done through the Comptroller, the Texas Comptroller of

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 Public Accounts.

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 And we've had this for two grants, for WinCo and O'Reilly, and it's worked really well.

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 So we added that to the policy.

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 Intermittent payments have been changed to quarterly payments, and this is to aid in

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 the administration of the reimbursement so we can better plan for it.

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 And then the Economic Development Partnership Board didn't exist at the time.

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 So this is a '91 policy, so they weren't created until 2003.

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 So we added our advisory board.

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 And then staff has identified minor administrative changes, such as name of departments that

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 has changed over time, like development services.

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 And then some additional changes.

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 We sent this to utilities.

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 We sent it to legal.

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 We sent it to finance.

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 Of course, economic development reviewed it as well.

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 And development services.

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 We took all those comments and came up with the following changes.

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 The finance requested that the change of the capital improvement budget to the operating

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 fund, and then the dates were also removed since the appropriation is done annually by

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 council.

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 And the allocation was changed from $500,000 to $1 million.

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 The obligated annual allocation remains at not to exceed $2 million at any given time.

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 Again, WinCo got $1.8, and they were the only recipient so far.

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 From talking with finance, I understand that they stepped it in.

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 So it was like $500,000, $750,000 to $1 million, and then so on.

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 The economic development benefits have changed from a five-year period to a 10-year period.

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 And a cost-benefit percentages were removed.

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 Standard economic development practice is 10 years, so we wanted to do a 10-year analysis

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 since we'd be conducting it.

00:15:17.240 --> 00:15:22.800
 We wanted to align it with our methods and our modeling tools.

00:15:22.800 --> 00:15:24.720
 I'm happy to entertain questions.

00:15:24.720 --> 00:15:25.720
 Questions?

00:15:25.720 --> 00:15:33.680
 Not a question, but a statement, the fact that WinCo was willing to take this on probably

00:15:33.680 --> 00:15:39.560
 expedited it greatly, and the city would have treated this as they do any other project with

00:15:39.560 --> 00:15:44.600
 all the inspections and everything, as per usual, and we're pretty lucky on this.

00:15:44.600 --> 00:15:47.560
 It was a great effort of public and private.

00:15:47.560 --> 00:15:49.560
 I agree.

00:15:49.560 --> 00:15:52.640
 Go ahead, Devin.

00:15:52.640 --> 00:15:57.160
 So when was the last time this policy was updated?

00:15:57.160 --> 00:15:58.160
 Do we know?

00:15:58.160 --> 00:15:59.160
 '91, it looks like.

00:15:59.160 --> 00:16:04.280
 I had to go back through laser fish files to look through it.

00:16:04.280 --> 00:16:08.560
 The AIS has additional information not presented here, but yes.

00:16:08.560 --> 00:16:10.120
 All the updates look really good.

00:16:10.120 --> 00:16:16.440
 I have a concern on policies that might get updated every five or 10 years for putting

00:16:16.440 --> 00:16:24.200
 COVID recovery into the policy that in a few years, like in 10 years, it might be this

00:16:24.200 --> 00:16:26.080
 strange artifact.

00:16:26.080 --> 00:16:32.040
 Is there a plan to update the policy regularly, or when you're referencing recovery on, I

00:16:32.040 --> 00:16:34.880
 think, slide six, is that not going to be directly?

00:16:34.880 --> 00:16:40.080
 I'm referencing recovery in the plan as it relates to business retention.

00:16:40.080 --> 00:16:47.300
 So it doesn't specifically call out in the policy COVID or recovery in the actual infrastructure

00:16:47.300 --> 00:16:51.320
 financing policy, but this is where it's coming from in the strategic plan.

00:16:51.320 --> 00:16:52.320
 Okay.

00:16:52.320 --> 00:16:53.320
 All right.

00:16:53.320 --> 00:16:56.080
 So we're talking about just business retention and supporting existing businesses.

00:16:56.080 --> 00:16:57.080
 Okay.

00:16:57.080 --> 00:16:58.200
 And that's standard economic development practice.

00:16:58.200 --> 00:16:59.200
 Right.

00:16:59.200 --> 00:17:02.600
 I just wanted to make sure that we weren't saying COVID recovery, because in 2040 when

00:17:02.600 --> 00:17:05.520
 we're updating the plan, we're like ... And we are going to look at it more often than

00:17:05.520 --> 00:17:08.440
 it has been in the past, certainly.

00:17:08.440 --> 00:17:10.760
 Thank you.

00:17:10.760 --> 00:17:14.240
 Any questions?

00:17:14.240 --> 00:17:15.240
 Any other questions?

00:17:15.240 --> 00:17:16.240
 All right.

00:17:16.240 --> 00:17:17.240
 Thank you.

00:17:17.240 --> 00:17:18.240
 Thank you very much.

00:17:18.240 --> 00:17:19.240
 All right.

00:17:19.240 --> 00:17:22.240
 Do we have a motion to adjourn?

00:17:22.240 --> 00:17:24.240
 It is 919.

00:17:24.240 --> 00:17:25.240
 Okay.

00:17:25.240 --> 00:17:26.240
 Adjourned.

00:17:26.240 --> 00:17:27.240
 All right.

00:17:27.240 --> 00:17:27.240
 Thank you.

