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 Good afternoon and welcome to the City of Denton's Planning and Zoning Commission meeting for

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 Wednesday, November 17th, 2021. This is our work session and with the quorum present,

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 I will call us to order at 5.02 p.m. I'll let the record show that Commissioners Cole

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 and Smith are absent at this time. First item on the agenda is citizen comment on consent

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 agenda items. Is there anyone in the audience wishing to speak on that? And staff, is there

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 anyone on the phone for that? No, there's not. Okay, thank you. That will move us to

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 our work session reports. Our first one, 2A, is receive a report, hold a discussion regarding

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 fire and emergency response planning related to new development. Hi. Good evening. How

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 are you doing tonight? Doing well. Thank you for being here. My name is Megan Chuth and

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 I am the assistant fire marshal. I'm David Becker, assistant fire chief and fire marshal.

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 So tonight we have prepared a presentation, hopefully that will address some of the issues

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 that I think have come up in past Commission meetings. So I'll start with our part in development

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 review. The fire department is involved in all parts of development review from pre-development

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 through projects, through building permits, all the way through inspections and final

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 inspections. We're a member of the city's development assistance team. So we are part

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 of those internal meetings with other city departments. We are a part of all of the pre-development

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 meetings as well as any applicant meetings and we review all of the projects that come

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 through. Our role in these meetings is to provide feedback to developers on ensuring

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 that they meet compliance with our adopted fire code, which is the 2012 international

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 fire code with amendments. We're hoping to adopt the 2021 code in February. So the two

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 main items that we review in the development phase is water and access. For water, we're

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 just checking to make sure that there's a hydrant close to the building. The code requires

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 it to be within 400 feet. That distance increases to 600 feet if the building is sprinkler.

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 We also check hydrants in residential developments to make sure that they're spaced out on average

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 of 500 feet. For access at a minimum, the fire code requires a 20-foot fire lane that

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 reaches within 150 feet of all portions of the building. If a building is sprinkler,

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 that can be extended. And we look at those on a case-by-case basis. If the building is

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 over 30 feet in height, then we require aerial apparatus access, which is a 26-foot fire

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 lane situated 15 to 30 feet from the building. And that is to assist in ladder deployment.

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 So the fun part. The fire code dictates when two points of access are required for development.

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 If it is a commercial development, two points of access are required if the building is

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 over 30 feet in height or over three stories. If a property has multiple buildings and the

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 building area is over 62,000 square feet, or if it's a large building or if all the

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 buildings are sprinkler, that goes up to 124,000 square feet. Then two points of access are

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 required. For residential, more than 100 dwelling units requires two points of access, unless

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 all of the buildings are sprinkler. So if it's an apartment complex and they have a

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 clubhouse, everything has to be sprinkler. Then it can go up to 200. But any multifamily

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 developments that have more than 200 dwelling units has to have two points of access. For

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 one- and two-family dwelling developments, over 30 dwelling units requires two points

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 of access. There is an exception for that if all of the homes are sprinkler. Then only

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 one point of access is required. And just a little side note, that is a different type

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 of sprinkler system than like a commercial sprinkler system. It's connected to the domestic

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 water. It's a much lower cost sprinkler system that the intent is not to save property, but

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 to save lives. So when two points of access are required, the code requires that they

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 meet remoteness. With the exception of multifamily apartments, this is not required to me for

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 apartments. However, in the 2021 code, that changes and apartments will be, multifamily

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 is included in having to meet remoteness. So when we adopt the 2021 code, this will

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 apply to any time two points of access is required. So remoteness refers to, I'm going

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 to try to explain this the best I can, but I do have pictures that help. Remoteness refers

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 to the distance of the two access points and it has to be equal or greater than the total

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 diagonal distance of the lot or area to be served. So again, I think pictures help so

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 much more with this. This is kind of an easy one, but this is single family development

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 over 30 homes. So two points of access are required. We take the total diagonal dimension,

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 which is the diagonal measurement of the lot is 1400 feet. Half of that is 700. So that

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 means their two access points have to be more than 700 feet apart. And you can see here

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 they have access points, two access points on Mills Road that are 800 feet apart. So

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 they meet remoteness. As we know, a lot of lots are not this simple and we do have to

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 get creative sometimes when applying remoteness. It's not always just a nice square or rectangle

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 of that. I think what we're looking for is to make sure that they meet the intent of

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 the code. So let's look at one more that I know has been a subject of discussion. This

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 is a development between Buckees and the South Ridge Village Shopping Center. It's a very

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 long narrow lot and the developer was having a really challenging time meeting two points

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 of access. This development is a one multi-story building, but just one building. It is over

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 30 feet in height, so it requires two remote points of access. So since the code specifically

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 says that that diagonal measurement is for the lot or area to be served, we consider

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 the building to be the area to be served. On the backside of the property, it's just

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 access roads. So what we did was in order to try to assist this developer, we measured

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 the diagonal distance of the building, which was 650 feet. Take half of that, that's 325

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 feet, and that was the distance that their two access points had to be apart. So they

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 have one access point up on I-35 Frontage Road and they were able to get a second access

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 point that connected to the fire lane of the South Ridge Village Shopping Center. So again,

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 maybe not like the previous example, but again, it's us trying to work with developers so

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 that lots don't become undevelopable based on them requiring two points of access. And

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 we felt like this was a good example because it truly does meet the intent of the code

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 where the fire department has access and we can come in off the frontage road or off Lillian

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 Miller and through the fire lane and the shopping center.

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 Can I stop you there for just one second? He's got a question it looks like. Commissioner

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 Anderson.

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 Yeah, I do have a quick question. This remoteness, the apartment complex, I'm glad you brought

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 that up because I had it on my notes here to write down. When did this little second

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 entrance become, when did that become part of the project? Was that recently? Because

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 I don't think that was on the thing that we approved.

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 So the development project when the commission considered it was required to have a second

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 point of access, they were coordinating with the off-site assisted living care facility

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 and so they were going to obtain that second point of access through that adjoining site.

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 But they're saying that they don't have that access. They're saying they have one behind

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 like the Goodwill Center, pretty much.

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 Right.

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 I was going to say, Haley was the project manager. Maybe she can provide.

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 Yeah, that is definitely a different schematic than we saw.

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 I just wanted to clarify, this particular site plan looks like it was for a previous

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 proposal on that property. This is not the Millennium Crest site plan that you all recently

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 saw. This is that same property, but a prior development that never came to fruition.

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 Okay. So the apartment complex that got passed through us, they don't have two access points.

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 Their proposal was to get a similar concept to this with that second point of access being

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 through the adjacent site to the west.

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 Have they received that? Do you know?

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 They have not submitted anything further to us, but I do know they're working on finalizing

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 a site plan for the property. But this was a previous development.

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 Okay. Because I was confused because I was like, this is not what we saw.

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 Correct. This was an elderly housing development that never came to fruition. Millennium Crest

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 hasn't come back in yet. So we don't know what that will look like for them.

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 Okay. All right. Thanks.

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 This was just an example Megan was using.

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 All right. Thank you, Haley. Another quick question.

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 Sure. And I apologize for that confusion. I was struggling just trying to find some sort

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 of pictures.

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 No, I'm glad you brought this up because that was-

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 It's a good example.

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 This was on a point that I wanted to make also about the other property that we talked

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 about. The other one that says, we had, and I maybe jumped the gun. I apologize. But it's

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 talking about, they have to have access. And how does the development here on, well, I

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 can mark that one out. That was the good one. That just recently passed on Loop 288 and

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 McKinney Street here behind the 711, that apartment complex. They're going to be here

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 off of Loop 288. They're going to make an entrance, but I don't think they have a second

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 access point. Would that be yours? Can I ask that?

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 I believe the development you're talking about is the Pebblebrook Parkside development.

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 Right behind the 711?

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 Yes.

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 Yes.

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 So they did have two points of access. They had a Southern entry point, which would have

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 full access with a traffic signal. And then the Northern access was exit only and had

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 a, or it was a 3/4 access. In order to meet the fire access, especially the aerial apparatus,

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 they had rollover curbs on the four-story building off the right of way. So they could basically

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 enter off of Loop 288, go over the rollover curbs, and be able to have that ladder access.

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 Okay.

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 Is it Amy?

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 Yeah.

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 All right.

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 All right. Thank you.

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 Yeah, no, and thank you for bringing that up too, because it does just make the point

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 that for the two required points of access, it's not always just a traditional fire lane

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 or access point. A lot of times due to maybe resident concerns on adjacent properties,

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 they might have to, I think as long as we approve it, they might have to do either a

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 gate with an ox lock or an opti-com or just something else that still meets this requirement

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 but allows them to continue on with their development.

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 Thank you.

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 We're about to move on, but do y'all have any other questions that you would like to

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 ask me about?

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 No, not at this time. Go ahead. Please. Thank you.

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 And as I said, I'm David Becker, Assistant Chief, and I agree with Megan, but at this

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 point in the last couple of years of me being in this position, we really do try to work

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 with the developers. And as you can see, as we all run together, we try to work together

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 and have these conversations to try to find the best access. And I mean, our ultimate

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 golden fireside is Las Aguilera.

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 So there was a couple of questions in the packet about response times. So Megan did

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 the first half of PowerPoint. I'll do a little bit more with pictures and just talk you through

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 it. But if you look in that top right corner, you can see where the existing fire station

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 is at. And if you were to remove Station 8 from that position, in the old days, we basically

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 took a compass, we drew about a four-mile circle, we considered about a five-minute

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 response time, tried to meet NFPA 1710 to meet, you know, ISO needs, you know, patient

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 safety, EMS, fire, all that type of response.

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 Now as you look below that, in today's world with ArcGIS and heat mapping, you can see

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 the dark green kind of shows what we can cover in a four-minute response, NFPA X that we

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 look at, NFPA 1710 that we look at, four-minute response and eight-minute response. And you

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 can see in there, even with that previous stations, that we have some gaps in there.

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 But the light green is an eight-minute response, which is what the question was aimed at, you

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 know, what do we look for eight-minute responses?

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 The slide that's actually with the red, the green, in the middle of the page, this isn't

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 what we can do with our mapping now. We can basically drop a pin, look at how the current

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 streets are set up, how that works, where can we be in four minutes and where can we

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 be in eight minutes? So we're using technology to help us get to that point, where do we

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 build future fire stations? So as we continue to develop the city of Denton, we're not drawing

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 concentric circles anymore. We're looking at the major roads that go through town and

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 give us that access. And this one here is one that we're looking at off of a 380 West.

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 And we'd be doing the same thing if we start looking at the new fire station. Questions?

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 And then the last question, and as we know, we're getting more and more residential, we're

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 packing in the city, we're trying to develop the land around us, but we got fire stations

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 sitting there. So one of the questions was code one versus code three response. Code

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 one, no lights, no sirens are driving down the road. And code three, lights and sirens

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 are visual and audio alarms. 90% of what we do is a code three response. If somebody's

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 having a heart attack, it's your house is on fire. 70% of what we do in the city of

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 Denton is EMS based. The next is a lot of responding to automatic alarms. And we do

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 allow our captains to ask questions, is there, you know, what's the sensor being sent? And

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 they can make that decision, do I want to bump down to code one or do I want to continue

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 code three based on what those responses are from dispatch? And then the code one responses

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 are, you know, just going out and doing welfare checks or something that's, you know, a little

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 bit pub ads and those kinds of things. So the question is, is we are looking at code

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 two response. We've had several emails, we're dealing with the legal department. PD is easily

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 covered under code two response because sometimes they need to not have lots of sirens on because

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 they have to sneak up on a criminal. You know, they have to show up without everybody knowing

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 they're in the neighborhood. We make a lot of noise when we show up in the neighborhood.

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 You know, we got that big red calling card that we run with. So we're looking at transportation

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 code and it doesn't really, it's not specific to what we can do at the fire department.

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 We are set up code one, code three. We're having legal look into it and see if we could

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 set up our own city ordinances, our own policies, and maybe address some of that and some of

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 those issues where maybe we could use visual alarms or the lights and not the audible or

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 the siren. So it's a topic conversation around the fire department and especially as we see

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 that the apartment complex is going in next to station five and that we see around our

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 new station eight and the hotels that are there, we're trying to be good neighbors,

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 but as we'd all say, if it's your mom or your house, you know, you want us there quickly.

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 So we're trying to, we're trying to be good stewards of the, of the power that you've

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 given us, but we will make sure that we're doing the right job. So any questions on?

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 Commissioner Pruitt.

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 Thank you. First, I guess just a brief question on this and then I want to go back to response

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 times. When you have a code three call and you, you know, you roll the doors up and you

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 start going out is, are the sirens active from the moment the truck leaves the bay or

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 how does that process work?

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 The normally as they hit the end of the ramp, based on traffic, those kinds of things, when

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 they turn the lights on, they turn the sirens on with it. So as they're making that response,

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 it's just automatic. They engage both at the same time. They are different switches, but

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 they are engaging them both. And it's usually, you know, the inner traffic middle of the

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 night is probably not uncommon that it takes a second or so they get it flipped on, you

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 know, and there's not a lot of traffic.

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 One of the things is, is even whether we're driving code three or code one with the good

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 stewards of the road, you know, we just because we have lots of sirens on, we're only asking

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 permission to run a red light, only asking permission to go the wrong way down the street.

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 It's still our responsibility to make sure that we do it safely. So with code one, we're

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 obeying all the traffic laws, just as you are. In code two, we would be still obeying

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 all those traffic laws. The only thing that would be different would be we would have

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 the lights running.

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 Okay. And just forgive me for my terminology question, but by end of ramp, is that the

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 exit from the the parking area or inside the fire station property? Okay. Okay. Thank you.

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 And then a question about the response times. If you could go back to that slide that showed

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 the map. I think one thing I've been interested in when we see proposals for, you know, especially

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 for rezonings and that sort of thing. One of the criteria in our comprehensive plan

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 is to seek to optimize the usage of our existing facility, public facilities. And part of that

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 is fire stations and personnel. And I think what we've seen so far is that if that development

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 was within an eight-minute response time, that's sort of a pass/fail grade that we've

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 seen on our applications. I guess what I'm interested in is understanding if you have,

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 say, a development that goes in that has a seven-minute response time, over time, would

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 that be a development that you would look to add additional fire stations to to reduce

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 it down to that four-minute goal of NFPA 1710? How do you make those decisions? Because from

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 my perspective, it's just, you know, we want to make sure that we grow smartly for lack

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 of a better term. And part of that is to make sure that we don't necessarily saddle ourselves

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 with overextending stations or requiring stations down the road that we may have a difficulty

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 affording, if that makes sense. That's a great question. 1710 is what the

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 intent is, and I'm speaking from memory, is that we can provide that service to 80 percent

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 of our population. And so as we grow, sometimes we'll have those outliners. And what we try

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 to do is look to the future and try to find ways. And it's one of the reasons that this

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 morning we were at the mobility plan meetings, because we want to know where future roads

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 are going in, because if we know that, we can start looking for land in that area and

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 we can have those discussions. One of the other things that we do currently, even with

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 our residents of Robeson Ranch, we go into mutual aid agreements or automatic aid agreements

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 with other agencies that, and they have a fire station just south of the entry. So we

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 actually are in agreement with them and they respond to that area, which helps them with

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 their insurance, but it also helps us get to the scene faster, treat the medical patient

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 or get on the scene faster and knock the fire down, because we know it's exponentially growing.

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 So when we have those outliers, as you were saying, as we do our studies, we also look

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 for ways to get creative, you know, even fiscally creative to cover that area.

241
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 Okay. But if you had an area that was, say, a seven-minute response time, that would be

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 one area that you would try to reduce that down to the four minutes in one of those creative

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 ways? At some point, as it continues to grow, as

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 we know with Cole Hunter Ranch going in, we know more stations going there, and that's

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 actually going to help the residents of the Robeson Ranch area also. So as the city continues

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 to grow, we will continue to look for areas that we can put a fire station in that can

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 have great reach at major intersections or can gain access to an area. We try not to

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 bury our fire stations into a residential district, because once again, now it inhibits

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 me from getting out to provide that. I hope I'm answering your question.

250
00:23:01,320 --> 00:23:11,360
 I think you are. Yeah. Thank you. Okay. Any other questions? Did you have more to

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00:23:11,360 --> 00:23:23,320
 your presentation, or was that? Hold on. Wait. Wait. Thank you for the opportunity.

252
00:23:23,320 --> 00:23:28,880
 Thank you so much. Great information. Obviously, yeah, that comes before us often, just in

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 our backup, and you helped to let us understand that further of how the process works. So

254
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 thank you so much for being here. Oh, we do. Commissioner McDade, we do have a question.

255
00:23:39,920 --> 00:23:48,800
 All right. Thank you. I have just a question in general. In my neighborhood, we're actually

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 having traffic issues, really speeding, and we've asked about speed bumps. And the response

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 we got was, well, they're not warranted because it affects a fire. And I just want to know

258
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 what the logic is behind that, so I can get back with the community. Does it slow down

259
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 the response time, or what is the effect of a speed bump when it comes to the fire trucks?

260
00:24:14,160 --> 00:24:22,120
 Sorry, I couldn't answer that. The International Fire Code actually prohibits the use of speed

261
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 bumps for regulating speed and traffic, but a lot of that goes back to that. But it also

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 puts it on the fire official's plate to kind of make smart decisions. Can we find traffic

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 calming devices to slow that area? Can we use enforcement by our PD officers to slow

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 down speeding in that area? Can we put in, you know, and so we've been working with,

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 I don't say engineering, we actually have several conversations. It's something that

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 we're working on, and to the fact that we don't want to outlaw them completely, but

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 we do want to help design them, what the shape is of them, that helps our trucks. We've actually

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 had damage to our apparatus because the weight must be, you may not realize, but we have

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 500 pounds, I mean, 500 gallons of 8 pounds of water in those trucks, and they don't go

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 over the speed bumps very well. The other problem is, is there are studies out there

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 that show for every speed bump you put in, you can put in about a 10 second reduction

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 in response time. So if you have one in the center of your street, we can probably get

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 around it. As long as we, and that's the things that we're working on with engineering now,

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 to try to come up with a better plan on how we can address safety in your neighborhoods

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 because ultimately we care about safety, but we also don't want to slow our response times

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 because we've had areas in the Sea of Denton that we've had to cross 8 or 10 of them, and

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 all of a sudden now we've taken our response time from 4 minutes to 8 minutes and all the

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 work that we do to reduce our time out the door, down the road, putting our stations

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 in the right place, and a few speed bumps can slow that down. So we're not completely

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 against them, and I'm hoping I'm answering your question, but we are reviewing that with

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 engineering and there are other traffic calming devices and other techniques that we can use,

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 and that's something that we're working on to try to implement in the City of Denton.

283
00:26:12,800 --> 00:26:20,320
 Alright, thank you. Awesome, thank you. Anybody else? Okay, thank you again for being here.

284
00:26:20,320 --> 00:26:27,640
 Well thank you for having us. Appreciate it. Okay, our next agenda item in our work session

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 reports is receive a report, hold a discussion regarding the city's plotting process, and

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 I will call up Karina for discussion there. Alright, good evening. Karina Maldonado, Associate

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 Planner. So I won't spend too much time on some of these slides. There was a previous

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 presentation on plotting earlier this year, but what we wanted to focus in on was on the

289
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 shot clock and how it affects the process, as well as go over some questions. I'll just

290
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 skip this slide. So PNZ had requested in a previous meeting some additional information

291
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 about the plot approval process, and some of those questions that were brought forward

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 were, you know, why are some plots brought back as denials and some as requests for extensions,

293
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 and then why do some recommendations change after the agenda is posted, even up to the

294
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 meeting time. So those questions kind of go back to our process, and more specifically

295
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 how the process was changed due to HB 3167. So I'll focus on that, and please feel free

296
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 to stop me during the presentation if you have questions. So I'll go over this pretty

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 briefly. So HB 3167, otherwise known as the shot clock, that legislation was passed through

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 the Texas legislation in 2019, which required that municipalities have 30 days to act upon

299
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 a plat or construction plans. That legislation required that we approve, approve with conditions,

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 or deny a plat within 30 days of its submittal. The City of Denton actually just approves

301
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 or denies plats because an approval with conditions follows the same process as a denial. And

302
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 some of the key areas from this slide that I'll touch on was obviously there was changes

303
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 to our submittal process we followed. Based on P&Z meeting dates, we had submittal schedules

304
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 that would allow the 30 days within that period. We did require that supplemental applications

305
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 like your TIAs, your field assessments, that those things were completed prior to plat

306
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 submittals so that it wouldn't hold up that plat application. Other things were it allowed

307
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 30 day extensions. That would be a one time extension and we are seeing those more frequently

308
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 as you guys can see during our frequent meetings. And then it changed our staff report. So the

309
00:29:01,480 --> 00:29:06,120
 staff report that you see specifically have to indicate why we're denying a plat, how

310
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 it applies to specific DDC references or state law or other regulations. So again, I'll just

311
00:29:18,680 --> 00:29:24,160
 briefly go over this. So the general information that we typically tell you all is if it meets

312
00:29:24,160 --> 00:29:29,040
 all our requirements, we're obligated to or the P&Z is obligated to approve the plat.

313
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 If it does not meet these regulations or requirements, then you may deny the plat. And so some of

314
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 the things that we consider as the development review team, which includes planning, engineering,

315
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 fire, and some other technical review staff, sometimes these denials are based off of just

316
00:29:47,760 --> 00:29:52,760
 general insufficient information. Maybe they're not providing enough of that background information

317
00:29:52,760 --> 00:29:59,240
 in order to approve the plat. That can be plat notes, that can be graphic information.

318
00:29:59,240 --> 00:30:03,920
 They can also just not be meeting our DDC. So our development standards are included

319
00:30:03,920 --> 00:30:11,240
 in subchapter seven. That's things like water, wastewater, access, site and building design,

320
00:30:11,240 --> 00:30:17,200
 ESAs. So if they're not meeting the requirements in that section through their supplementary

321
00:30:17,200 --> 00:30:23,360
 information that they provide with the plat, then that's a basis for denial. Other things

322
00:30:23,360 --> 00:30:28,060
 like just our subdivision standards. So whether they have sufficient access, are they meeting

323
00:30:28,060 --> 00:30:33,420
 the minimum lot requirements and setbacks? Even HOA documents, those are some things

324
00:30:33,420 --> 00:30:37,340
 that you'll see. And then of course, I mentioned supplemental applications. So that's things

325
00:30:37,340 --> 00:30:42,360
 like our tree preservation. We review that with the preliminary plots, civil engineering

326
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 plans, flood studies. If those supplementary plans don't meet our code and it ties to the

327
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 plat, then that's a basis for denial. So this is just kind of a screenshot. We showed

328
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 this last time. We mentioned that basis for denial sometimes is based on the preliminary

329
00:31:01,080 --> 00:31:06,320
 plat checklist, the final plat checklist. This is just a brief screenshot of that. Supplemental

330
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 sheets that are typically provided with the preliminary plots. That's things like drainage

331
00:31:10,640 --> 00:31:15,320
 sheets. So your pre and post conditions. Tree preservation. So they have to provide the

332
00:31:15,320 --> 00:31:23,160
 survey and the preservation plan. Utility layout is another item. And also grading.

333
00:31:23,160 --> 00:31:27,640
 So these are all the things in the background that you don't see in your backup. But as

334
00:31:27,640 --> 00:31:32,120
 we review this, mark it up, go through the process, these are some things that kind of

335
00:31:32,120 --> 00:31:38,680
 hold up an application. And so going back to those questions, why would one plat come

336
00:31:38,680 --> 00:31:47,200
 forth as a denial and another one as a recommendation for an extension? So here's just some markups

337
00:31:47,200 --> 00:31:52,800
 and some of them are pretty simple, just to convey the information. So just provided a

338
00:31:52,800 --> 00:31:59,080
 markup here. Graphic information. Sometimes it's as simple as lot and block, not matching

339
00:31:59,080 --> 00:32:05,560
 or being consistent with what we would require. So as this example, they've provided a single

340
00:32:05,560 --> 00:32:13,920
 lot as a lot 41 block F. Well, there's no block A and there's no lot one through 40.

341
00:32:13,920 --> 00:32:18,160
 So that's kind of one of those simple things like, could you please change this? And you

342
00:32:18,160 --> 00:32:24,840
 can see that it's simple enough that they've changed it. So as an example, if maybe this

343
00:32:24,840 --> 00:32:30,400
 was one of five comments that was simple enough for staff to review, they would be able to

344
00:32:30,400 --> 00:32:36,880
 work with staff to clear that out before P and Z. Simple things like just wording on an

345
00:32:36,880 --> 00:32:43,720
 owner's dedication. And here's a more complicated one is meeting the minimum lot standards.

346
00:32:43,720 --> 00:32:50,000
 So for this lot, the minimum lot depth was 80 feet. They didn't dimension it, so staff

347
00:32:50,000 --> 00:32:55,160
 could not review to make sure that it complied with the code. So these are some examples

348
00:32:55,160 --> 00:33:01,400
 of some minor issues that are pretty easy to resolve. It's just a matter of adding the

349
00:33:01,400 --> 00:33:07,280
 information to the plat. It's simple enough. Things like what you see on these supplemental

350
00:33:07,280 --> 00:33:13,920
 sheets, if they need calculations that are missing that require staff to verify whether

351
00:33:13,920 --> 00:33:18,200
 they're meeting drainage or not, those are more complicated and would require a full

352
00:33:18,200 --> 00:33:23,040
 submittal. So sometimes you'll see they'll just ask for their extension. They don't have

353
00:33:23,040 --> 00:33:29,400
 the time to go back and do the thorough review. And so hopefully the next slide will help

354
00:33:29,400 --> 00:33:34,080
 kind of explain that a little bit more. So in current, if I could just interrupt you,

355
00:33:34,080 --> 00:33:40,200
 they have until up to the start of the meeting, correct? To be able to, yes. And just to add

356
00:33:40,200 --> 00:33:46,240
 on that, sometimes it depends on staff workload. You know, is if it's available for staff to

357
00:33:46,240 --> 00:33:53,380
 provide that informal review, then we can have that changed. If it's a very lengthy

358
00:33:53,380 --> 00:33:59,240
 review that's required, it's difficult to have staff review an hour before the meeting.

359
00:33:59,240 --> 00:34:05,360
 So we'll just kick it back to a formal review. Understood. And hopefully to better explain

360
00:34:05,360 --> 00:34:11,360
 the process of the 30 day shot clock, I've outlined the process, kind of just showing

361
00:34:11,360 --> 00:34:17,880
 you from day zero to day 30 what that looks like. So day zero is the day that you submit

362
00:34:17,880 --> 00:34:23,880
 your application. They've submitted it by 5 p.m. Typically that's a Tuesday, so that

363
00:34:23,880 --> 00:34:30,520
 they could get that in. Between day zero and day two, we do a completeness review. So making

364
00:34:30,520 --> 00:34:36,080
 sure that they have all the correct information in order for us to sufficiently review it.

365
00:34:36,080 --> 00:34:41,480
 Then it goes to the development review team. So that's, as you can see, day 3 through 13,

366
00:34:41,480 --> 00:34:47,320
 that's about 10 days for staff to review. I do want to clarify, that is calendar days,

367
00:34:47,320 --> 00:34:52,380
 not business days. So that will be, you know, we'll get a review on a Thursday and it's

368
00:34:52,380 --> 00:34:59,600
 due on Monday. So just to give you a sense of what that looks like. Day 14, we get together

369
00:34:59,600 --> 00:35:04,140
 as a group, the development assistance team, that's all the reviewers. We go over our comments

370
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 and we make sure that a planning comment doesn't conflict with the FHIR code comment. So we

371
00:35:10,600 --> 00:35:15,120
 make sure that each reviewer has an opportunity to say, okay, here are the issues with this

372
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 plat. So if issue with planning for access also is an issue for FHIR, it allows an opportunity

373
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 to set up meetings on the side to help the applicant understand these are the 10 comments

374
00:35:32,220 --> 00:35:39,240
 that you need to address in order to get this approved. As it moves forward, so this is

375
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 just where the internal meeting happens. Then the project facilitator, so that's not planning.

376
00:35:44,120 --> 00:35:50,280
 This is a separate person. The project facilitator issues those comments directly to the applicant.

377
00:35:50,280 --> 00:35:56,520
 At the time they're told, okay, you have outstanding comments, we're recommending denial at P&Z,

378
00:35:56,520 --> 00:36:01,760
 or you've met all our requirements, so we're recommending approval. With a first review,

379
00:36:01,760 --> 00:36:08,400
 that's more than not a recommendation for denial. We do have a few like our minor administratively

380
00:36:08,400 --> 00:36:15,760
 approved plat sets sometimes do reach that at an earlier date. Skipping from that point

381
00:36:15,760 --> 00:36:22,880
 to day 29, that is when you guys see the plat come forth for P&Z for either an extension

382
00:36:22,880 --> 00:36:30,840
 of approval or approval of an extension request, approval of a plat or denial. And I just wanted

383
00:36:30,840 --> 00:36:36,800
 to highlight three days that kind of interrupt that. So as you can see, day 20, that's when

384
00:36:36,800 --> 00:36:43,760
 staff is drafting the agenda items, including the draft staffed in analysis. And that's

385
00:36:43,760 --> 00:36:50,480
 where we compile all the denial comments based on the review. So we'll compile engineering

386
00:36:50,480 --> 00:36:57,520
 comments, fire, any review where that comes forth with outstanding items. And then we

387
00:36:57,520 --> 00:37:02,680
 go through the agenda finalization process. So agendas are always finalized the Friday

388
00:37:02,680 --> 00:37:07,440
 before. I think commissioner Anderson has a question.

389
00:37:07,440 --> 00:37:17,280
 Thank you. From when the development assistant team looks at a plat and knows that it may

390
00:37:17,280 --> 00:37:27,920
 be recommended for denial, do they get with the submitter? Is it on day 29 or could you

391
00:37:27,920 --> 00:37:33,600
 all let these because my question basically is if you know it's going to be submitted

392
00:37:33,600 --> 00:37:41,640
 for denial on day 13 or 14, why wait till day 29 to let the person know that's going

393
00:37:41,640 --> 00:37:46,920
 to be denied? That's two weeks. Why don't we let these people know earlier so they can

394
00:37:46,920 --> 00:37:49,680
 go ahead and work on it before it comes to us? Does it make sense?

395
00:37:49,680 --> 00:37:54,720
 Yeah. And it's really at the discretion of the project facilitator. So within that time

396
00:37:54,720 --> 00:38:01,000
 period, plats are not the only applications that staff accepts. We accept our zoning applications

397
00:38:01,000 --> 00:38:07,720
 and PDs and things like that on off weeks. So the time period that's allowed to staff

398
00:38:07,720 --> 00:38:14,160
 really also captures staff workload and being able to address other applications as they

399
00:38:14,160 --> 00:38:21,600
 come in in order. Some plats might not take a lot of staff time. Some might may take more.

400
00:38:21,600 --> 00:38:26,320
 But in general, if maybe planning knows that there's three comments we do as staff reach

401
00:38:26,320 --> 00:38:31,600
 out to the applicant through the project facilitator to say these are pretty minor. Can you address

402
00:38:31,600 --> 00:38:38,080
 them? But for the most part, because reviewers have different workloads and different availability

403
00:38:38,080 --> 00:38:43,000
 to complete that review, sometimes it's it's beneficial for them to receive all their comments

404
00:38:43,000 --> 00:38:52,160
 at once, which would be when day 16 arrives. So at day 16, y'all can let them know that

405
00:38:52,160 --> 00:38:59,880
 there's issues that arise. So they have another 13 days, basically two weeks to get that corrected

406
00:38:59,880 --> 00:39:05,280
 back to you before you ever submit it. OK, I just want I just I just would like the people

407
00:39:05,280 --> 00:39:08,800
 to know, but instead of blindside them at the last day going, Hey, sorry, today's day

408
00:39:08,800 --> 00:39:13,440
 nine. Sorry, we're gonna spend it for denial. They did not give them the opportunity to

409
00:39:13,440 --> 00:39:19,840
 have the to to correct the plat to make sense. I think Tina wanted to jump in. Well, and

410
00:39:19,840 --> 00:39:25,600
 I was just going to add. So, yes, I mean, so the we try to do a good job of communicating

411
00:39:25,600 --> 00:39:29,120
 to our applicants, especially if we have concerns regarding if we're not going to be able to

412
00:39:29,120 --> 00:39:34,000
 recommend approval of their in this case, the plots, right? But even any development

413
00:39:34,000 --> 00:39:39,960
 application that we're working on, you know, I think engineers who have been doing this

414
00:39:39,960 --> 00:39:44,040
 for while planners as well, you know, they'll have a good sense based upon the nature of

415
00:39:44,040 --> 00:39:48,280
 the comments that are received as to how quickly they'll be able to turn around that the shot

416
00:39:48,280 --> 00:39:55,680
 clock bill has really. It's made it more challenging for municipalities because we're obligated

417
00:39:55,680 --> 00:40:01,240
 to perform within a certain amount of time. The development community is not. So if if

418
00:40:01,240 --> 00:40:05,240
 a developer is really wanting to get a project through, then they need to be on their engineer

419
00:40:05,240 --> 00:40:08,640
 that they've retained to make sure that the engineers doing their job in it and addressing

420
00:40:08,640 --> 00:40:13,080
 comments accordingly. Folks that do regular business here at the city of Denton are going

421
00:40:13,080 --> 00:40:17,520
 to have probably a good idea of what we were typically looking for. And they'll know and

422
00:40:17,520 --> 00:40:21,640
 have a good sense what the status of their project will be in all likelihood. So the

423
00:40:21,640 --> 00:40:25,760
 more experienced. Now, if the first time someone's doing business might be a little bit different

424
00:40:25,760 --> 00:40:29,880
 situation or their second time. It's just part of a learning process because while cities

425
00:40:29,880 --> 00:40:35,080
 are similar, you know, we have also some different processes. But but we do try to be proactive

426
00:40:35,080 --> 00:40:39,600
 in educating applicants accordingly. I just want to make sure like under example, like

427
00:40:39,600 --> 00:40:44,320
 lot block need to be changed from, you know, whatever that they didn't wait till they wouldn't

428
00:40:44,320 --> 00:40:48,600
 wait till day twenty nine to try to let these people know. And that kind of. Yeah, that's

429
00:40:48,600 --> 00:40:52,560
 something that's so simple that you could call and go, hey, this is all your plat needs

430
00:40:52,560 --> 00:40:57,120
 to be finalized. Just fix this real quick. Absolutely. And that's why sometimes you'll

431
00:40:57,120 --> 00:41:03,520
 see maybe a last minute change at the podium. So maybe the the agenda will say it's for

432
00:41:03,520 --> 00:41:08,960
 a denial. They've already had their extension in the last. Maybe two comments are that simple.

433
00:41:08,960 --> 00:41:12,560
 And then when we get to the podium, you'll see they've addressed our comments now. So

434
00:41:12,560 --> 00:41:16,240
 we're recommend recommending for approval. So those are some of the situations staff

435
00:41:16,240 --> 00:41:23,440
 will reach out to them to clarify those. If it again, if it's more complicated, they they've

436
00:41:23,440 --> 00:41:27,440
 usually been told at a certain time, like this, this may not work. We need to sit and

437
00:41:27,440 --> 00:41:33,040
 talk about options for you. How how to address these comments because there's options of

438
00:41:33,040 --> 00:41:38,560
 withdrawal or depending on the severity of the issues. I appreciate it. Thank you. And

439
00:41:38,560 --> 00:41:42,560
 I think your next slide addresses some of that resubmission and how we are trying to

440
00:41:42,560 --> 00:41:47,160
 accommodate getting plots back to the commission. Yes. And so this is kind of just the overview

441
00:41:47,160 --> 00:41:55,200
 of a simple 30 day process. As you can see here, date Day 28 is kind of like we offer

442
00:41:55,200 --> 00:42:00,640
 based on our submittal schedule again to meet the 30 day window of resubmittal. So the second

443
00:42:00,640 --> 00:42:08,880
 review of a of a plat they can submit that on Day 28. So before PNC, assuming they are

444
00:42:08,880 --> 00:42:13,960
 going to request an extension so that they can add an additional 30 days to their review.

445
00:42:13,960 --> 00:42:19,720
 So overall, they're getting 60 days of a review period before they're actually receiving either

446
00:42:19,720 --> 00:42:26,920
 a denial or approval. So Day 28 they submit. It doesn't actually get forwarded until PNC

447
00:42:26,920 --> 00:42:33,360
 approves the extension. And then we kind of move past this. So next slide, I kind of just

448
00:42:33,360 --> 00:42:39,420
 highlighted those same first two dots would be the request to resubmit PNC approves the

449
00:42:39,420 --> 00:42:45,400
 extension. At that time, Day 37, they've already had their second review. They get comments

450
00:42:45,400 --> 00:42:49,960
 again. Again, staff will communicate if if it's simple enough that it's been addressed

451
00:42:49,960 --> 00:42:55,720
 or not in some instances. And again, this is based off the 30 days and the submittal

452
00:42:55,720 --> 00:42:59,820
 schedule and I'll go over that just briefly. Sometimes there's an opportunity for a third

453
00:42:59,820 --> 00:43:08,800
 review. So they've even got kind of two extra reviews in within that 30 day, 60 day period.

454
00:43:08,800 --> 00:43:16,000
 So you'll see if they've already received an extension, they might get a denial or they

455
00:43:16,000 --> 00:43:23,160
 might even have time to have another review in to then get the approval. So overall, within

456
00:43:23,160 --> 00:43:28,240
 the 60 day period, sometimes you'll see them come back several times. Depending on the

457
00:43:28,240 --> 00:43:33,160
 severity of the comments or the simple simplicity of the comments, you might see where it's

458
00:43:33,160 --> 00:43:40,040
 a very simple extension approval or just an approval and some we've seen it's complicated

459
00:43:40,040 --> 00:43:44,480
 enough or maybe they've dropped the ball on their end. They didn't look at our resubmittal

460
00:43:44,480 --> 00:43:50,240
 schedule and you'll see very simple comments actually will just end up in a denial multiple

461
00:43:50,240 --> 00:43:56,440
 times. We don't like to see that. But sometimes maybe the applicant has too many projects

462
00:43:56,440 --> 00:44:03,760
 or their staff has not unfortunately done a great job. So that's kind of the situation

463
00:44:03,760 --> 00:44:10,320
 that it ends up being. Lastly, I just want to leave you with our actual submittal schedule

464
00:44:10,320 --> 00:44:16,320
 that's on our land development webpage. So as you can see, there's two highlighted areas.

465
00:44:16,320 --> 00:44:22,400
 This is how we base our submittal schedules based on when we can meet the 30 days on a

466
00:44:22,400 --> 00:44:30,040
 P and Z date. So you'll see first is the initial submittal. This is when comments are due in

467
00:44:30,040 --> 00:44:35,000
 the second column. Here's a resubmittal date that they're allowed to resubmit if they have

468
00:44:35,000 --> 00:44:42,080
 the extension. And then this is what the actual P and Z date would be. Then it goes all the

469
00:44:42,080 --> 00:44:48,000
 way down the second review when comments are due and then even a third review if it's permitted.

470
00:44:48,000 --> 00:44:54,300
 So this is available on our website. All the applicants have access to this. And so anytime

471
00:44:54,300 --> 00:44:58,480
 it gets updated, it's posted and there's kind of like a massive email that goes out to developers

472
00:44:58,480 --> 00:45:03,320
 to let them know this is what our submittal schedule is. So here are the opportunities

473
00:45:03,320 --> 00:45:09,520
 for you to submit or resubmit your PLA applications. And with that, I can answer any additional

474
00:45:09,520 --> 00:45:14,680
 questions that you'll have. >> Great, Karina, thank you. Questions? Commissioner

475
00:45:14,680 --> 00:45:19,480
 Villarreal? >> Yes. Could you explain from staff's perspective

476
00:45:19,480 --> 00:45:24,840
 what you would want to see from us if we decide to approve a plat that's recommended for denial

477
00:45:24,840 --> 00:45:31,200
 or deny a plat that's recommended for approval? Because I understand you would like to see

478
00:45:31,200 --> 00:45:38,160
 citations and from staff's perspective, what would you like us to do if, say, four of us

479
00:45:38,160 --> 00:45:43,280
 decide to, again, approve something that is recommended for denial? What would that process

480
00:45:43,280 --> 00:45:46,880
 look like? >> I'll shoot that over to Tina to answer.

481
00:45:46,880 --> 00:45:54,200
 >> So with PLATs, keep in mind, it's a technical review. It either meets or it doesn't meet.

482
00:45:54,200 --> 00:45:59,280
 And so we're obligated by state law, we staff on administrative approvals, but the commission

483
00:45:59,280 --> 00:46:04,320
 also in your role, where you are obligated to approve the plat if it meets it. When it

484
00:46:04,320 --> 00:46:08,840
 comes to denials, if we are telling you that this plat does not comply with our development

485
00:46:08,840 --> 00:46:14,040
 standard requirements, regardless of what the issue may be, then I would strongly encourage

486
00:46:14,040 --> 00:46:20,360
 you to deny the plat. When it comes to PLATs, I would discourage you from going against

487
00:46:20,360 --> 00:46:27,280
 staff's recommendation on that. It's because we don't want to get into a point where we're

488
00:46:27,280 --> 00:46:33,440
 engineering the document here at the DIAS. So, you know, some communities allow for approval

489
00:46:33,440 --> 00:46:39,980
 with conditions. As Karina mentioned here, approval with conditions is similarly treated

490
00:46:39,980 --> 00:46:45,000
 as a denial. There are some communities that would, you know, will do the approval and

491
00:46:45,000 --> 00:46:49,080
 have the laundry list of conditions to try and have the applicant be able to address

492
00:46:49,080 --> 00:46:53,560
 those. So we do not go down that path. It's my understanding because, again, just from

493
00:46:53,560 --> 00:46:59,840
 a process standpoint and because either the, in our opinion, a plat either needs to meet

494
00:46:59,840 --> 00:47:05,840
 or it needs to be denied. It's, you know, it's different than on a zoning case or a

495
00:47:05,840 --> 00:47:12,880
 specific use permit where that's a more subjective review that can fall into play. You can, you

496
00:47:12,880 --> 00:47:19,240
 know, we can agree to disagree on zoning and the specific use permits. But when it comes

497
00:47:19,240 --> 00:47:23,920
 to PLATs, if we're recommending denial, then we're recommending denial for a reason and

498
00:47:23,920 --> 00:47:27,960
 we've cited that reason in the staff analysis. So we would respectfully request that you

499
00:47:27,960 --> 00:47:31,560
 concur with us and deny the plat accordingly.

500
00:47:31,560 --> 00:47:38,080
 And then if I might just add, Tina, to that, if you have a question on a plat that staff

501
00:47:38,080 --> 00:47:43,280
 is recommending approval or denial on, by all means, reach out to them as soon as possible.

502
00:47:43,280 --> 00:47:48,360
 If there is something that was missed or there's something that you need clarified so that you

503
00:47:48,360 --> 00:47:52,120
 can feel comfortable with their recommendation, by all means, reach out to them ahead of the

504
00:47:52,120 --> 00:47:58,120
 meeting so that discussion can be started. Because oftentimes it might just be something

505
00:47:58,120 --> 00:48:05,680
 that's not quite understood. And you can, you know, get a quick answer to your concerns.

506
00:48:05,680 --> 00:48:10,320
 So that would certainly be something I'd offer to that question.

507
00:48:10,320 --> 00:48:14,880
 The other thing I'll add is keep in mind, the PLATs may have engineering plans associated

508
00:48:14,880 --> 00:48:19,320
 with them. So as part of our review of the engineering plans, there's, you know, potentially

509
00:48:19,320 --> 00:48:23,520
 a significant issue that's still having to be worked through and which affects the plat

510
00:48:23,520 --> 00:48:28,040
 that is submitted in-house. And so hence why a plat may also need to be denied is because

511
00:48:28,040 --> 00:48:32,640
 of the engineering plans have not been fully addressed. Because keep in mind, there's a

512
00:48:32,640 --> 00:48:37,040
 linkage between PLATs and the engineering plans, because the engineering plans are typically,

513
00:48:37,040 --> 00:48:41,000
 in addition to just regular site improvements, they're also addressing the public infrastructure.

514
00:48:41,000 --> 00:48:44,360
 So that's where the platting is important, because in addition to showing the property

515
00:48:44,360 --> 00:48:48,000
 boundaries, if there are any easements that are being proposed on the property, then those

516
00:48:48,000 --> 00:48:52,040
 easements are typically synced up with improvements that are being shown in those engineering

517
00:48:52,040 --> 00:48:57,360
 plans. For example, drainage improvements. The applicant may not have addressed all of

518
00:48:57,360 --> 00:49:01,120
 the drainage considerations associated with their civil engineering plans, which then

519
00:49:01,120 --> 00:49:05,120
 could affect the size of an easement or the location of an easement, or even if an off-site

520
00:49:05,120 --> 00:49:10,640
 easement is needed associated with it. So hence why we take our denial recommendations

521
00:49:10,640 --> 00:49:15,880
 very seriously, because we realize that that's cost and time, or excuse me, money and time

522
00:49:15,880 --> 00:49:21,840
 to the applicant. So when we're recommending denial of a plat, we've identified why it's

523
00:49:21,840 --> 00:49:27,000
 deficient and we take that very seriously. So our goal actually is to try and work with

524
00:49:27,000 --> 00:49:31,960
 applicants to get the plat where we can approve them, because at the end of the day, we want

525
00:49:31,960 --> 00:49:37,200
 it in and out. We want to be able to allow folks to be able to get under construction

526
00:49:37,200 --> 00:49:42,280
 on their projects. The last thing we want is documents that continue to linger and linger

527
00:49:42,280 --> 00:49:46,520
 and linger within our department and non-responsive applicants, because that just burns more of

528
00:49:46,520 --> 00:49:50,840
 our time when we could be spending our time more effectively on other projects, right?

529
00:49:50,840 --> 00:49:55,600
 So that's why we even give the applicants the ability to submit that corrected plat

530
00:49:55,600 --> 00:50:01,040
 up to your meeting. Like Corina said, if it's something that's easy to be able to address

531
00:50:01,040 --> 00:50:04,760
 and get that review done, in all likelihood, we're going to try to accommodate that review

532
00:50:04,760 --> 00:50:08,160
 and make that happen, because it's easier for us to turn around and stand up here and

533
00:50:08,160 --> 00:50:13,360
 tell you that that plat complies instead of taking our own sweet time on getting a review,

534
00:50:13,360 --> 00:50:16,800
 because then we're finding ourselves having to write another staff analysis, and that's

535
00:50:16,800 --> 00:50:21,680
 having to go in the packet. Corina's writing, I'm reviewing, Haley's reviewing, Selena's

536
00:50:21,680 --> 00:50:25,360
 pulling the packet together. That just adds time and effort that we otherwise would not

537
00:50:25,360 --> 00:50:31,480
 need to be able to have to be spending. So we do try to be accommodating from that perspective.

538
00:50:31,480 --> 00:50:38,720
 Any other questions? Commissioner Perret? Thank you, Chair. On plat applications, do

539
00:50:38,720 --> 00:50:44,280
 the applicants have an option for a pre-development conference? Yes. Actually, all applications

540
00:50:44,280 --> 00:50:48,360
 that come through development services, we highly recommend that they have a pre-application

541
00:50:48,360 --> 00:50:54,360
 conference, and then at that meeting, along with technical staff comments, they're provided

542
00:50:54,360 --> 00:50:59,040
 with a list of applications that they need to go through the process, as well as development

543
00:50:59,040 --> 00:51:04,720
 fees and kind of a general timeline for their project. You know, that sounds like common

544
00:51:04,720 --> 00:51:10,560
 sense to me, especially given the situation we're in. I hate to suggest that we try to

545
00:51:10,560 --> 00:51:17,520
 track more things, because I know it's hard, but if it seems like those applicants that

546
00:51:17,520 --> 00:51:21,420
 come in for pre-development conferences have a really high success rate of getting things

547
00:51:21,420 --> 00:51:26,600
 through the first time, whereas those that choose not to don't, I wonder if that's something

548
00:51:26,600 --> 00:51:31,080
 that we could try to publicize in the development meetings with the development professionals

549
00:51:31,080 --> 00:51:37,560
 that we have. So we are not allowed to recommend who an applicant could use, so we have to

550
00:51:37,560 --> 00:51:45,160
 be very careful of that. So we can post who has submitted, and if someone is interested

551
00:51:45,160 --> 00:51:50,560
 in seeing who are engineers that have happened to file applications with us for the last

552
00:51:50,560 --> 00:51:55,080
 three submittal cycles, we can post that kind of information, but we can't recommend who

553
00:51:55,080 --> 00:52:02,040
 they might use. So we have to be impartial on that. Trust me, there are times where we

554
00:52:02,040 --> 00:52:07,920
 would like to recommend who someone might use, but we can't, because of ethical obligations,

555
00:52:07,920 --> 00:52:10,080
 but also we just need to remain impartial on that.

556
00:52:10,080 --> 00:52:16,960
 Okay. Well, hopefully everybody will get the word sooner than later. Thank you.

557
00:52:16,960 --> 00:52:22,640
 Any other questions for Corina? Thank you, Corina, for that. I think you all have done

558
00:52:22,640 --> 00:52:28,400
 a great job. This shot clock bill has, you know, been so difficult to work with, and

559
00:52:28,400 --> 00:52:34,520
 putting that schedule together, I know has just done wonders for workflow.

560
00:52:34,520 --> 00:52:39,040
 You can thank Sean for that schedule. He's put a lot of time and effort into it. You

561
00:52:39,040 --> 00:52:43,040
 can thank Sean for that schedule. He's put a lot of time and effort to make sure that,

562
00:52:43,040 --> 00:52:47,480
 one, we make sure we line it up with P&Z appropriately, but also even the holiday schedule. We'll

563
00:52:47,480 --> 00:52:54,480
 make sure it doesn't pose a problem for our developers during that process, and even for

564
00:52:54,480 --> 00:53:01,720
 staff so we can take a little bit of a break. Yeah, exactly. Great job. Thank you very much.

565
00:53:01,720 --> 00:53:08,200
 Okay. Moving through our agenda, we are on to clarification of tonight's agenda. First

566
00:53:08,200 --> 00:53:17,840
 is our minutes for November 3rd. Any discussion on that needed? Okay. How about consent agenda

567
00:53:17,840 --> 00:53:29,480
 for tonight? Okay. Seeing none, we'll go to individual consideration items. We have, I

568
00:53:29,480 --> 00:53:34,480
 believe we had a change in the meeting calendar, which is why it is back before us. Tina, I'll

569
00:53:34,480 --> 00:53:40,000
 take that. Yes, that's correct. We made a few slight adjustments since the last time

570
00:53:40,000 --> 00:53:45,040
 we presented this to you. So as we noted in the staff report, we removed a meeting in

571
00:53:45,040 --> 00:53:50,800
 July to be more consistent with council. Having the one meeting and being able to practice

572
00:53:50,800 --> 00:53:57,120
 the being able to absorb into the holiday during July. Also, and I think this was a

573
00:53:57,120 --> 00:54:00,280
 result of Commissioner Pruitt, one of your conversations, you mentioned something that

574
00:54:00,280 --> 00:54:03,640
 caught Sean's attention with respect to that shot clock bill, and we went back and just

575
00:54:03,640 --> 00:54:07,280
 double checked our date. So we had to move one of the November meeting dates because

576
00:54:07,280 --> 00:54:11,560
 of that. And then I know we added the holidays that have been approved to the calendar for

577
00:54:11,560 --> 00:54:16,640
 your benefit. But otherwise, the calendar remains as is as we noted last time we were

578
00:54:16,640 --> 00:54:20,960
 proposing to go to the second and fourth Wednesdays of every month instead of the first and third

579
00:54:20,960 --> 00:54:26,320
 because that will also assist our team in being able to process not only our agenda

580
00:54:26,320 --> 00:54:31,320
 items that are needed for your consideration, but it gets us a little relief and where our

581
00:54:31,320 --> 00:54:35,240
 agenda item preparation is not syncing up with typically what we have going to council.

582
00:54:35,240 --> 00:54:40,760
 So and also it removes us from back to back meeting situations where we're here on Tuesday

583
00:54:40,760 --> 00:54:46,360
 night and Wednesday night back to back. So but otherwise, the happy entertain any questions

584
00:54:46,360 --> 00:54:49,640
 that you may have if you find the calendar acceptable, then staff's recommendation would

585
00:54:49,640 --> 00:54:56,840
 be that you approve this as submitted. Any questions on the calendar? Okay, moving to

586
00:54:56,840 --> 00:55:03,920
 four B. We'll have staff come up at the public meeting unless someone has a question. Per

587
00:55:03,920 --> 00:55:10,440
 the backup, there is an extension request on this to the date or date certain of 1215.

588
00:55:10,440 --> 00:55:21,600
 Any questions? Okay, moving on to four C. Same. This is a plat with an extension request

589
00:55:21,600 --> 00:55:37,600
 for 1215. Four C. Same. I'm sorry, four D. Same. Extension request to 1215. Any questions?

590
00:55:37,600 --> 00:55:50,240
 Okay. Four E. Final plat with an extension request to 1215. Okay. Four F. Is recommended

591
00:55:50,240 --> 00:56:00,600
 for denial. Any questions on that for staff at work session? Okay. That will bring us

592
00:56:00,600 --> 00:56:13,920
 to our public hearing item for the evening. I will invite Mark Laird up to discuss. Hi,

593
00:56:13,920 --> 00:56:34,340
 Mark. Thank you. All right. Good evening, guys. My name is Mark Laird. I'm a planner

594
00:56:34,340 --> 00:56:38,440
 in the development service department. This evening for your review consideration, I have

595
00:56:38,440 --> 00:56:46,800
 a request to rezone one acre track from rural residential to residential one. This site is

596
00:56:46,800 --> 00:56:53,640
 generally located 190 feet east of Miller and Marsh Branch Road and is currently vacant.

597
00:56:53,640 --> 00:57:02,840
 It's surrounded by rural residential, residential one, and residential two. The property owner

598
00:57:02,840 --> 00:57:08,640
 is requesting the rezoning for site compliance to develop the property for single family

599
00:57:08,640 --> 00:57:16,960
 use. Staff has made an analysis of this request and a copy of that analysis has been included

600
00:57:16,960 --> 00:57:23,440
 in your backup. Based on that analysis, staff recommends approval of this request. I stand

601
00:57:23,440 --> 00:57:30,280
 for any questions that you have. Thank you, Mark. This looks like we've had a rezoning

602
00:57:30,280 --> 00:57:35,280
 case on this same road, correct? That's correct. About a month ago, we had another rezoning

603
00:57:35,280 --> 00:57:41,680
 request. I remember that. Any questions for Mark on this item? I don't see any. We'll

604
00:57:41,680 --> 00:57:47,800
 see you at the meeting. All right. Thank you. With that, that ends our work session items

605
00:57:47,800 --> 00:57:52,360
 for this evening. I will adjourn us at 6 p.m. We will see you back here at 630 for the public

606
00:57:52,360 --> 00:58:01,400
 meeting. Good evening and welcome to the City of Denton's Planning and Zoning Commission

607
00:58:01,400 --> 00:58:07,760
 meeting for Wednesday, November 17th, 2021. With the quorum present, I will call us to

608
00:58:07,760 --> 00:58:14,960
 order at 634 p.m. I'll let the record show that Commissioner Smith is absent. First item

609
00:58:14,960 --> 00:58:22,740
 of business is the Pledge of Allegiance to the U.S. and Texas Flags. I pledge allegiance

610
00:58:22,740 --> 00:58:46,640
 to the flag of the United States of America and to the republic for which it stands, one

611
00:58:46,640 --> 00:58:47,640
 nation, under God, indivisible, with liberty and justice for all. Honor the Texas flag.

612
00:58:47,640 --> 00:58:48,640
 I pledge allegiance to the city of Texas, one state, under God, one indivisible. Thank

613
00:58:48,640 --> 00:58:53,720
 you. Our next item on the agenda is to consider approval of the Planning and Zoning minutes

614
00:58:53,720 --> 00:59:04,040
 for November 3rd. Commissioner Anderson? Commissioner Pruitt? Second. We have a first and a second

615
00:59:04,040 --> 00:59:18,480
 for approval discussion. Seeing none, let's vote on the board, please. Motion carries

616
00:59:18,480 --> 00:59:28,560
 6-0. Next item on the agenda is our Consent Agenda. Commissioner Villarreal? Move to approve

617
00:59:28,560 --> 00:59:33,080
 the Consent Agenda. We have a first for approval of the Consent Agenda this evening. Commissioner

618
00:59:33,080 --> 00:59:39,800
 Anderson? Second. First and a second for approval of Consent Agenda. Any discussion? Seeing

619
00:59:39,800 --> 00:59:53,040
 none, let's vote on the board, please. Motion carries 6-0. Brings us to agenda item 4. Items

620
00:59:53,040 --> 00:59:59,800
 for individual consideration. 4A is consider approval of the 2022 Planning and Zoning Commission

621
00:59:59,800 --> 01:00:07,080
 meeting calendar. Commissioner Villarreal? Move to approve the 2022 Planning and Zoning

622
01:00:07,080 --> 01:00:13,560
 meeting calendar. Commissioner Pruitt? Second. We have a first and a second for approval

623
01:00:13,560 --> 01:00:24,800
 of the meeting calendar as presented. Let's vote on the board, please. Motion carries

624
01:00:24,800 --> 01:00:38,080
 6-0 for B. It's PP21-0030. I'll invite Lisa up for this item presentation. Good evening.

625
01:00:38,080 --> 01:01:07,160
 Hi, Lisa. Here we go. Apparently we're not sharing the screen. Okay. There we go. Okay.

626
01:01:07,160 --> 01:01:11,960
 Good evening. Lisa Payne, principal planner for the City of Denton. The item before you

627
01:01:11,960 --> 01:01:19,960
 is PP21-30, which is a preliminary plot containing approximately 56 acres and located on the

628
01:01:19,960 --> 01:01:25,880
 northeast corner of Mingo Road and Loop 288. The preliminary plot will create three lots

629
01:01:25,880 --> 01:01:31,640
 for warehouse development on property zoned light industrial. Staff is recommending denial

630
01:01:31,640 --> 01:01:38,160
 as it does not meet the established criteria for approval. However, the applicant has requested

631
01:01:38,160 --> 01:01:43,800
 a 30-day extension to allow for additional time for review and staff has no objection

632
01:01:43,800 --> 01:01:50,720
 to that going to P&Z on December 15th. And I'm available for questions. Thank you, Lisa.

633
01:01:50,720 --> 01:01:57,480
 Any questions? I do not see any. Thanks, Lisa. Commissioner Villarreal? I'll move to approve

634
01:01:57,480 --> 01:02:04,120
 the extension to the December 15th, 2021. Okay. We have an approval. Second. Commissioner

635
01:02:04,120 --> 01:02:08,800
 Cole, second. Okay. First and a second to approve the extension request to a date certain

636
01:02:08,800 --> 01:02:20,320
 of 12/15. Discussion? Let's vote on the board, please. Motion carries six zero, taking us

637
01:02:20,320 --> 01:02:40,720
 to 4C, PP21-0028. Cameron Robertson is here to present. So good evening, commissioners.

638
01:02:40,720 --> 01:02:44,680
 My name is Cameron Robertson. I am a principal planner and historic preservation officer

639
01:02:44,680 --> 01:02:54,960
 for the city of Denton. So this is PP21-0028. This is for approximately 34.5 acres at Corbin

640
01:02:54,960 --> 01:03:02,480
 Road, just north of Corbin Road, west of I-35 west. So staff is recommending denial of this

641
01:03:02,480 --> 01:03:08,000
 plot as it does not meet our established criteria for approval, but staff has no objection for

642
01:03:08,000 --> 01:03:15,160
 the requested extension to December 15th at the PNC meeting. I can stand for any questions.

643
01:03:15,160 --> 01:03:21,080
 Thank you, Cameron. I do not see any questions. Commissioner Villarreal? Move to approve the

644
01:03:21,080 --> 01:03:27,280
 extension request to December 15th, 2021. Commissioner Anderson? Second. We have a first

645
01:03:27,280 --> 01:03:35,280
 and a second to approve the requested extension to 12/15. Any discussion? Let's vote on the

646
01:03:35,280 --> 01:03:48,880
 board, please. Motion carries six zero, moving us to 4D, PP21-0029. I believe that is Julie

647
01:03:48,880 --> 01:04:04,980
 Wyatt. Hi, Julie. Good evening. Good evening. I'm Julie Wyatt, senior planner with the city

648
01:04:04,980 --> 01:04:13,400
 of Denton and I'm presenting PP21-0029. It's for the Holland edition. The proposed plot

649
01:04:13,400 --> 01:04:19,800
 is a preliminary plot for a residential development located on the east side of Loop 288. They

650
01:04:19,800 --> 01:04:24,280
 do have some additional comments they do need to address and so staff is recommending denial.

651
01:04:24,280 --> 01:04:29,560
 However, we have no objection to their requested extension to the December 15th PNC meeting

652
01:04:29,560 --> 01:04:35,080
 and I'll be happy to answer any questions. Thanks, Julie. I do not see any questions.

653
01:04:35,080 --> 01:04:43,960
 Appreciate it. Commissioner Anderson? Make a motion to extend the request to December

654
01:04:43,960 --> 01:04:48,400
 15th. Commissioner Villarreal? Second. We've got a first and a second to approve the extension

655
01:04:48,400 --> 01:05:00,520
 request to a date certain of 12/15. Discussion? Seeing none, let's vote on the board, please.

656
01:05:00,520 --> 01:05:18,280
 That motion carries 6-0. Item 4E, FP21-34. I'll leave it to Julie again. All right. This

657
01:05:18,280 --> 01:05:26,000
 is FP21-0034. The request is for a final plot for the Mission Street offices edition. It

658
01:05:26,000 --> 01:05:30,200
 is for a commercial development. They do have additional comments they've got to address

659
01:05:30,200 --> 01:05:35,760
 prior to staff recommending approval. And so we do recommend denial. However, we have

660
01:05:35,760 --> 01:05:39,920
 no objection to their requested extension to December 15th and I'll be happy to answer

661
01:05:39,920 --> 01:05:51,520
 any questions. Thanks, Julie. I do not see any questions. I can entertain a motion. Commissioner

662
01:05:51,520 --> 01:06:02,600
 Cole? I move to move the case till the December 15th. We've got an extension request to a

663
01:06:02,600 --> 01:06:08,640
 date certain of 12/15. Yes, 12/15. Okay. Commissioner Villarreal? Second. All right. We've got a

664
01:06:08,640 --> 01:06:16,120
 first and a second to approve the extension request to a date certain of 12/15. Seeing

665
01:06:16,120 --> 01:06:32,600
 no discussion, let's vote on the board, please. Motion carries 6-0. Next is item 4F, AFP21-0006.

666
01:06:32,600 --> 01:06:53,840
 Hi, Ron. Good evening, Madam Chair, members of the commission. Here we go. This item is

667
01:06:53,840 --> 01:07:03,000
 for an amending final plat, AFP21-0006. It is for phase 4 of the Eagle Creek development.

668
01:07:03,000 --> 01:07:10,840
 It is approximately 32.67 acres in total. This is an administrative plat because it's

669
01:07:10,840 --> 01:07:17,880
 an amending plat. The applicant has already submitted an extension to staff directly,

670
01:07:17,880 --> 01:07:23,000
 and they have already gone through another 30 days of review. There are still some comments

671
01:07:23,000 --> 01:07:29,320
 that are outstanding because this is a -- they have not addressed those outstanding comments.

672
01:07:29,320 --> 01:07:35,360
 This is a recommendation for denial. The P&Z must consider this application. Therefore,

673
01:07:35,360 --> 01:07:40,880
 staff recommends denial of this plat as it does not meet the application criteria manual

674
01:07:40,880 --> 01:07:45,760
 or criteria approval for an amending final plat. I'll stand for any questions. Thanks,

675
01:07:45,760 --> 01:07:50,880
 Ron. And then just to clarify, staff just does not have the administrative right to

676
01:07:50,880 --> 01:07:55,120
 deny. Is that why it's before us? Correct. And that's why it is before the P&Z. And they

677
01:07:55,120 --> 01:07:58,720
 already had an extension through you? They already did, yes. Understood. Okay. Thank

678
01:07:58,720 --> 01:08:06,440
 you, Ron. Commissioner Villarreal. I move to deny the plat. Okay. We have a first for denial,

679
01:08:06,440 --> 01:08:11,960
 Commissioner Anderson. Second. Okay. We have a first and a second for denial of this item.

680
01:08:11,960 --> 01:08:25,240
 Any discussion? Seeing none, let's vote on the board, please. Motion carries 6-0. That

681
01:08:25,240 --> 01:08:31,440
 brings us to our public hearing item for this evening. It's 5AZ210015. I'll invite Mark

682
01:08:31,440 --> 01:08:43,920
 Laird up for presentation. Hi, Mark. And allow me to say that I will open the public hearing

683
01:08:43,920 --> 01:08:51,400
 at this time. Good evening. My name is Mark Laird. I'm a planner in the development service

684
01:08:51,400 --> 01:08:56,680
 department. This evening for your review and consideration, I have a request to rezone

685
01:08:56,680 --> 01:09:03,080
 a 1-acre tract from rural residential to residential 1. The property is located east of the intersection

686
01:09:03,080 --> 01:09:09,600
 of Miller Road and Mosh Branch Road and is currently vacant. The site is surrounded by

687
01:09:09,600 --> 01:09:17,520
 rural residential, residential 2, residential 1, and also the ETJ. The property owner has

688
01:09:17,520 --> 01:09:23,120
 requested the rezoning to allow for site compliance to develop the property for single-family

689
01:09:23,120 --> 01:09:30,640
 use. Staff has provided has made an analysis of this request. And a copy of that analysis

690
01:09:30,640 --> 01:09:36,480
 has been provided in your backup. And based on that analysis, staff is recommending approval

691
01:09:36,480 --> 01:09:43,400
 of this request. I stand for any questions that you may have. Thank you, Mark. Any questions

692
01:09:43,400 --> 01:09:50,600
 for Mark on this item? I do not see any at this time. Thank you. I do not have any cards

693
01:09:50,600 --> 01:09:56,480
 here nor do I see anyone in the audience wishing to speak. Staff, is there anyone on the phone

694
01:09:56,480 --> 01:10:04,360
 wishing to speak on this public hearing item? No, there is not. Thank you. Okay. With that,

695
01:10:04,360 --> 01:10:09,120
 I will close the public hearing and open the floor for discussion or a motion. Commissioner

696
01:10:09,120 --> 01:10:16,120
 Anderson? Make a motion to approve. Commissioner Cole? Second. Got a first and a second for

697
01:10:16,120 --> 01:10:30,280
 approval of this item. Any discussion? Seeing none, let's vote on the board, please. Motion

698
01:10:30,280 --> 01:10:37,440
 carries 6-0. That will bring us to our planning and zoning matrix, and I will give the floor

699
01:10:37,440 --> 01:10:44,840
 to Tina. Thank you, Chairman. So there are no updates to provide to the commission based

700
01:10:44,840 --> 01:10:49,440
 upon recent council action. We did not have any project -- any zoning cases or specific

701
01:10:49,440 --> 01:10:57,120
 use permits on council's meeting yesterday evening or even last week. So you have a hiatus

702
01:10:57,120 --> 01:11:01,760
 from that portion of the report. Otherwise, we have amended the attendance -- or excuse

703
01:11:01,760 --> 01:11:07,480
 me -- the matrix that's included in your packet to include the two items that were requested

704
01:11:07,480 --> 01:11:12,400
 at your previous meeting, so -- which we're discussing prioritizing future area plans,

705
01:11:12,400 --> 01:11:16,120
 as well as then the requests related to the e-comment feature for the Planning and Zoning

706
01:11:16,120 --> 01:11:23,160
 Commission meetings to have it be more visible on the website. We did address two items on

707
01:11:23,160 --> 01:11:27,960
 the agenda. So one is the -- discuss the plotting processes, in particular why plots are being

708
01:11:27,960 --> 01:11:32,460
 brought forth for denial or extension requests. So that one will come off as well as the one

709
01:11:32,460 --> 01:11:37,200
 related to the fire department presenting about their emergency service operations.

710
01:11:37,200 --> 01:11:40,920
 But I'm happy to address any additional questions you may have or if there are other items that

711
01:11:40,920 --> 01:11:43,200
 you're interested in having added to the matrix.

712
01:11:43,200 --> 01:11:55,840
 Thanks, Tina. Anything for the matrix? I do not see any. Moving us to concluding items.

713
01:11:55,840 --> 01:12:02,840
 Any concluding items? No, I'll just say thanks to staff for the work session reports today.

714
01:12:02,840 --> 01:12:08,160
 They were incredibly informative and appreciate you working down the matrix list for us. It's

715
01:12:08,160 --> 01:12:09,160
 very helpful.

716
01:12:09,160 --> 01:12:14,720
 Absolutely. And if I might just take a quick brief moment and recognize Mark Laird on our

717
01:12:14,720 --> 01:12:20,880
 team. He's still back there. So Mark is going to be taking on a position on our real estate

718
01:12:20,880 --> 01:12:24,960
 team, which is where he came from originally. But we appreciate all the work that Mark has

719
01:12:24,960 --> 01:12:29,760
 done being part of the planning department and evaluating development applications and

720
01:12:29,760 --> 01:12:33,680
 presenting before the commission. So we'll miss having him as part of our team, but he'll

721
01:12:33,680 --> 01:12:36,720
 still be close by because we'll still be able to collaborate on real estate issues.

722
01:12:36,720 --> 01:12:42,160
 Excellent. Thank you, Mark. Best of luck back in real estate. Awesome.

723
01:12:42,160 --> 01:12:43,160
 Congratulations.

724
01:12:43,160 --> 01:12:47,440
 Okay. With that, I will adjourn us at 6.49 p.m. Thanks, everyone.