WEBVTT 00:00:00.000 --> 00:00:08.679 all the March 26 2018 public utility board meeting to order 00:00:08.679 --> 00:00:10.080 we have work 00:00:10.080 --> 00:00:16.429 session three items and work session to begin with so let's 00:00:16.429 --> 00:00:18.079 go ahead and get 00:00:18.079 --> 00:00:21.320 started on those 00:00:29.359 --> 00:00:33.380 just item a is going to be to receive a report and hold a 00:00:33.380 --> 00:00:34.799 discussion and give 00:00:34.799 --> 00:00:39.280 staff direction regarding the use of unbudgeted capital 00:00:39.280 --> 00:00:40.719 project funds for 00:00:40.719 --> 00:00:45.530 stormwater drainage projects so mr. chairman and pb members 00:00:45.530 --> 00:00:46.399 my name is Tony 00:00:46.399 --> 00:00:49.549 point I'm the director finance for the city thank you for 00:00:49.549 --> 00:00:51.119 having me tonight 00:00:51.119 --> 00:00:54.200 first of all let me just say that over the last several 00:00:54.200 --> 00:00:55.640 months really beginning 00:00:55.640 --> 00:00:59.820 back in August we had a lot of staff internal meetings to 00:00:59.820 --> 00:01:01.000 go over all the 00:01:01.000 --> 00:01:05.030 city's CIP programs including those that are geo funded and 00:01:05.030 --> 00:01:06.319 as a result of many 00:01:06.319 --> 00:01:09.569 of those discussions we were able to identify shortfalls as 00:01:09.569 --> 00:01:10.260 well as some 00:01:10.260 --> 00:01:14.319 savings and a number of other issues throughout the city's 00:01:14.319 --> 00:01:15.640 financial system 00:01:15.640 --> 00:01:18.930 that allowed us to aggregate dollars from projects they 00:01:18.930 --> 00:01:20.040 hadn't been so it 00:01:20.040 --> 00:01:22.599 hadn't been completed so there's just been a whole team 00:01:22.599 --> 00:01:23.760 effort over the last 00:01:23.760 --> 00:01:27.760 several months on that front and so so this particular item 00:01:27.760 --> 00:01:28.879 was one of those 00:01:28.879 --> 00:01:33.980 items that we were able to identify back in January of this 00:01:33.980 --> 00:01:35.560 year late January 00:01:35.560 --> 00:01:38.840 30th this year we did meet with the 2014 bond oversight 00:01:38.840 --> 00:01:41.519 committee to go over the 00:01:41.519 --> 00:01:45.140 specific projects that were included in the 2014 bond 00:01:45.140 --> 00:01:46.680 program we also included 00:01:46.680 --> 00:01:50.290 projects from the 2012 and even for the 2005 to make some 00:01:50.290 --> 00:01:51.400 recommendations to 00:01:51.400 --> 00:01:55.150 them regarding the funding for those projects and so what 00:01:55.150 --> 00:01:55.959 we're gonna I'm 00:01:55.959 --> 00:01:58.730 gonna go over to with you today will be specific to those 00:01:58.730 --> 00:02:02.480 drainage projects so 00:02:02.480 --> 00:02:05.859 what I want to cover real quick with you is the 2014 geo 00:02:05.859 --> 00:02:07.120 bond programs that are 00:02:07.120 --> 00:02:11.330 pertaining to drainage projects the shortfall and that we 00:02:11.330 --> 00:02:12.800 've identified in 00:02:12.800 --> 00:02:16.050 those projects so what it would take to get those projects 00:02:16.050 --> 00:02:17.240 fully completed and 00:02:17.240 --> 00:02:20.889 fully funded I'm gonna go through also as well through the 00:02:20.889 --> 00:02:21.879 history of the 00:02:21.879 --> 00:02:25.180 drainage division division and the associated drainage fee 00:02:25.180 --> 00:02:26.080 which is really 00:02:26.080 --> 00:02:28.319 where some of these proposed the proposal we're gonna make 00:02:28.319 --> 00:02:28.879 to you today 00:02:28.879 --> 00:02:32.030 where where the money is coming from to get these parts 00:02:32.030 --> 00:02:33.460 completed and then 00:02:33.460 --> 00:02:37.370 finally just go ahead and discuss with you just the status 00:02:37.370 --> 00:02:38.400 of where the money's 00:02:38.400 --> 00:02:43.050 coming from which is the channel rehab funds so the 2014 00:02:43.050 --> 00:02:44.520 bond program included 00:02:44.520 --> 00:02:47.979 a number of projects that are listed here I think many of 00:02:47.979 --> 00:02:48.680 those you're 00:02:48.680 --> 00:02:52.530 familiar with I will say that the pecan Creek drainage 00:02:52.530 --> 00:02:53.960 project is a project that 00:02:53.960 --> 00:02:57.210 we feel is fully funded and so there is no shortfall in 00:02:57.210 --> 00:02:58.599 that project there is 00:02:58.599 --> 00:03:02.490 so an associated project that not listed here for phase 00:03:02.490 --> 00:03:03.919 three and four of that 00:03:03.919 --> 00:03:07.020 project and we've identified funds previously with the 00:03:07.020 --> 00:03:08.000 council to fully 00:03:08.000 --> 00:03:10.810 fund that particular project thing the design work on that 00:03:10.810 --> 00:03:12.159 is an in in process 00:03:12.159 --> 00:03:17.099 this particular project is specific to pecan Creek phase 00:03:17.099 --> 00:03:19.159 phase two and that is 00:03:19.159 --> 00:03:26.009 located west of Locust to Prairie so again in identifying 00:03:26.009 --> 00:03:27.159 these projects with 00:03:27.159 --> 00:03:30.430 the bond oversight committee we found that these projects 00:03:30.430 --> 00:03:31.360 were there was a 00:03:31.360 --> 00:03:35.909 shortfall for mingo and a hinkle drainage as you know that 00:03:35.909 --> 00:03:36.680 was a major 00:03:36.680 --> 00:03:40.319 project that both the bond oversight committee and also the 00:03:40.319 --> 00:03:41.479 associated blue 00:03:41.479 --> 00:03:44.849 ribbon committee had identified we and we estimate that the 00:03:44.849 --> 00:03:45.800 shortfall for that 00:03:45.800 --> 00:03:50.349 project is approximately 1.9 million dollars the following 00:03:50.349 --> 00:03:51.000 three projects 00:03:51.000 --> 00:03:53.680 you'll see that Oak Street was not a project listed 00:03:53.680 --> 00:03:55.599 previously but we've 00:03:55.599 --> 00:03:58.060 aggregate we've put together we've combined these three 00:03:58.060 --> 00:03:58.960 projects and we've 00:03:58.960 --> 00:04:01.710 called them now the drainage downtown drainage projects 00:04:01.710 --> 00:04:02.680 felt that that was a 00:04:02.680 --> 00:04:05.699 an aspect of that of those projects that need to be 00:04:05.699 --> 00:04:07.400 completed as well and that's 00:04:07.400 --> 00:04:09.879 to some degree contributed to some of the shortfall but the 00:04:09.879 --> 00:04:10.879 shortfall for 00:04:10.879 --> 00:04:13.900 those three projects we've estimated at four hundred 00:04:13.900 --> 00:04:16.199 seventy thousand dollars the 00:04:16.199 --> 00:04:19.449 total shortfall that we want to discuss with you today is 00:04:19.449 --> 00:04:20.399 two point three 00:04:20.399 --> 00:04:25.839 almost two point four million dollars really quickly the 00:04:25.839 --> 00:04:26.879 drainage fee the 00:04:26.879 --> 00:04:31.220 drainage fee was adopted actually back in 2002 prior to 00:04:31.220 --> 00:04:33.279 that in 2001 the city 00:04:33.279 --> 00:04:37.000 had to recognize and adopt the municipal drainage utility 00:04:37.000 --> 00:04:38.439 system act in order to 00:04:38.439 --> 00:04:42.100 be able to to set that particular fee so that fee was 00:04:42.100 --> 00:04:44.160 established by ordinance 00:04:44.160 --> 00:04:49.500 2002 019 back in 2002 I will tell you that that fee and the 00:04:49.500 --> 00:04:49.959 associated 00:04:49.959 --> 00:04:53.220 schedule has not changed since 2002 that has remained and I 00:04:53.220 --> 00:04:54.279 've provided in your 00:04:54.279 --> 00:04:57.449 backup the establishing ordinance and that has continued 00:04:57.449 --> 00:04:59.459 through the 2017 rate 00:04:59.459 --> 00:05:02.709 ordinance that was adopted last year in conjunction with 00:05:02.709 --> 00:05:04.519 the city's budget and 00:05:04.519 --> 00:05:07.910 also with the with the wastewater fund in particular the 00:05:07.910 --> 00:05:09.279 intended use of those 00:05:09.279 --> 00:05:13.930 drainage dollars was to cover the O&M component of not just 00:05:13.930 --> 00:05:15.360 the drainage but 00:05:15.360 --> 00:05:19.509 also the watershed protection that was in existence at that 00:05:19.509 --> 00:05:21.519 time also associated 00:05:21.519 --> 00:05:24.360 general obligation debt that had been issued and was 00:05:24.360 --> 00:05:26.920 outstanding and also some 00:05:26.920 --> 00:05:29.949 additional debt that was subsequently issued after that 00:05:29.949 --> 00:05:30.759 time out of the 00:05:30.759 --> 00:05:35.069 wastewater fund as revenue bonds and so I'll be able to 00:05:35.069 --> 00:05:36.639 kind of walk you through 00:05:36.639 --> 00:05:39.470 any questions you have on that but I will tell you that 00:05:39.470 --> 00:05:40.439 this is the final 00:05:40.439 --> 00:05:44.399 year of debt service on the geo bond debt we anticipate 00:05:44.399 --> 00:05:45.839 that the remaining 00:05:45.839 --> 00:05:53.250 wastewater bonds are scheduled they're scheduled to be paid 00:05:53.250 --> 00:05:56.360 off in 2022 so what 00:05:56.360 --> 00:05:59.360 you've seen and the backup that I provided you you've seen 00:05:59.360 --> 00:06:00.079 a decrease in 00:06:00.079 --> 00:06:02.699 that annual debt service that has contributed to some of 00:06:02.699 --> 00:06:03.439 the money that's 00:06:03.439 --> 00:06:06.060 been transferred over to both capital projects and 00:06:06.060 --> 00:06:07.879 specifically to the channel 00:06:07.879 --> 00:06:11.129 rehab funds the other component as well is that over the 00:06:11.129 --> 00:06:12.439 years there's been some 00:06:12.439 --> 00:06:15.759 additional work that has that the watershed protection 00:06:15.759 --> 00:06:16.399 group has 00:06:16.399 --> 00:06:20.689 undertaken one of those is mosquito abatement those are 00:06:20.689 --> 00:06:21.639 those costs are 00:06:21.639 --> 00:06:23.839 allocated to the general fund so the general fund has 00:06:23.839 --> 00:06:24.959 actually increased his 00:06:24.959 --> 00:06:28.930 contribution to to that particular operation and that's 00:06:28.930 --> 00:06:30.160 also resulted in 00:06:30.160 --> 00:06:34.009 some of the additional revenue that has gone into our 00:06:34.009 --> 00:06:35.879 capital project program 00:06:36.360 --> 00:06:40.240 just really quickly approximately 5.5 million over the last 00:06:40.240 --> 00:06:41.519 10 years has been 00:06:41.519 --> 00:06:48.370 transferred to to this drainage channel rehab account 1.7 00:06:48.370 --> 00:06:49.000 million has been 00:06:49.000 --> 00:06:53.839 utilized in various drainage projects and as of February of 00:06:53.839 --> 00:06:55.160 this year we had 00:06:55.160 --> 00:06:58.769 approximately 4.1 million dollars that 4.1 million dollars 00:06:58.769 --> 00:07:01.319 in the 1718 CIP have 00:07:01.319 --> 00:07:04.930 not been budgeted there are a number of projects that staff 00:07:04.930 --> 00:07:05.800 is anticipating 00:07:05.800 --> 00:07:08.959 bringing forward to the PUB and also the City Council for 00:07:08.959 --> 00:07:10.279 consideration to be 00:07:10.279 --> 00:07:14.160 funded out of that 4.1 million but again we anticipate that 00:07:14.160 --> 00:07:15.120 that will continue to 00:07:15.120 --> 00:07:20.459 grow even beyond potentially those specific projects and so 00:07:20.459 --> 00:07:21.000 what we're 00:07:21.000 --> 00:07:26.959 proposing today for you is to to allocate 2.2 million or to 00:07:26.959 --> 00:07:28.019 authorize 2.2 00:07:28.019 --> 00:07:33.680 million from this drainage channel account that is unbudget 00:07:33.680 --> 00:07:34.800 ed to be utilized 00:07:34.800 --> 00:07:39.639 to fund the gap of those projects that were included 2014 00:07:39.639 --> 00:07:41.240 bond program again 00:07:41.240 --> 00:07:43.819 those are drainage projects we feel that they are very 00:07:43.819 --> 00:07:45.000 appropriate to be to be 00:07:45.000 --> 00:07:48.160 funded from this particular source and again we don't 00:07:48.160 --> 00:07:49.560 anticipate that using 00:07:49.560 --> 00:07:53.019 these funds in this particular manner will have any 00:07:53.019 --> 00:07:54.639 negative impact on any 00:07:54.639 --> 00:07:57.889 anticipated projects to be brought forward to you for the 00:07:57.889 --> 00:08:00.720 2019 and 2020 CIP 00:08:00.720 --> 00:08:06.220 program so just in just in wrapping up we're requesting the 00:08:06.220 --> 00:08:07.319 use of 2.2 million 00:08:07.319 --> 00:08:13.399 dollars from the drainage rehab fund to be used on these 00:08:13.399 --> 00:08:14.360 particular projects 00:08:14.360 --> 00:08:17.980 that will be included in a wider budget amendment that we 00:08:17.980 --> 00:08:19.319 're anticipating to 00:08:19.319 --> 00:08:22.339 bring forward to the council tomorrow that we identify a 00:08:22.339 --> 00:08:23.160 number of other 00:08:23.160 --> 00:08:26.420 funding sources for a number of other projects beyond these 00:08:26.420 --> 00:08:27.560 drainage projects 00:08:27.560 --> 00:08:29.910 for council's consideration and so we did want to let you 00:08:29.910 --> 00:08:30.800 know we did not bring 00:08:30.800 --> 00:08:33.980 that budget amendment to you as an individual item because 00:08:33.980 --> 00:08:34.480 it'll be 00:08:34.480 --> 00:08:39.649 included in a much wider budget amendment so that really 00:08:39.649 --> 00:08:41.840 kind of wraps up my my 00:08:41.840 --> 00:08:44.480 presentation to you be happy to answer any questions I know 00:08:44.480 --> 00:08:45.320 we have some folks 00:08:45.320 --> 00:08:48.090 here from from drainage as well so if you have specific 00:08:48.090 --> 00:08:49.320 questions about those 00:08:49.320 --> 00:08:53.399 projects be happy to go through that with you. 00:08:56.399 --> 00:08:59.840 What accounts for the shortfall in the Magnolia Hinkle 00:08:59.840 --> 00:09:02.840 drainage project that's 00:09:02.840 --> 00:09:09.080 a significant shortfall? Chad let me ask Chad he's our 00:09:09.080 --> 00:09:11.559 drainage engineer. 00:09:11.559 --> 00:09:18.399 I'm I'm Chad Allen I'm the deputy city engineer I think it 00:09:18.399 --> 00:09:19.320 's it was listed in 00:09:19.320 --> 00:09:23.379 the AIS there's increased construction costs over the years 00:09:23.379 --> 00:09:24.120 we're seeing very 00:09:24.120 --> 00:09:26.840 high construction costs more than 10% a year inflation on 00:09:26.840 --> 00:09:28.559 construction costs and 00:09:28.559 --> 00:09:30.850 when that budget was originally put together they did not 00:09:30.850 --> 00:09:32.200 foresee that also 00:09:32.200 --> 00:09:36.500 I think previously when establishing those budgets we might 00:09:36.500 --> 00:09:37.000 not have been 00:09:37.000 --> 00:09:40.639 conservative enough as we should have been so we might not 00:09:40.639 --> 00:09:41.759 have used higher 00:09:41.759 --> 00:09:44.779 contingency numbers as high as we should we might we may 00:09:44.779 --> 00:09:45.720 not have included that 00:09:45.720 --> 00:09:49.679 all aspects of the project like design or inspection so we 00:09:49.679 --> 00:09:50.360 're much better 00:09:50.360 --> 00:09:53.379 nowadays about trying to predict when we're going to go to 00:09:53.379 --> 00:09:54.360 construction and 00:09:54.360 --> 00:09:56.539 then escalating our costs up to that date and that might 00:09:56.539 --> 00:09:57.600 not have been done so 00:09:57.600 --> 00:10:07.779 well in the past. Okay thank you. Well I want to follow up 00:10:07.779 --> 00:10:08.279 on that is a lot of 00:10:08.279 --> 00:10:12.289 concrete in here is that because is that the main material 00:10:12.289 --> 00:10:13.879 that you're using for 00:10:13.879 --> 00:10:16.039 these drainage projects because I know that's just yes 00:10:16.039 --> 00:10:17.759 there's a shortage well 00:10:17.759 --> 00:10:20.460 it's not really street concrete that's not really shown on 00:10:20.460 --> 00:10:21.360 the AIS and the 00:10:21.360 --> 00:10:24.049 numbers you're looking at but there's big concrete box cul 00:10:24.049 --> 00:10:25.000 verts that are putting 00:10:25.000 --> 00:10:28.200 into Hinkle and all of that storm drain cost has increased 00:10:28.200 --> 00:10:29.120 like it's like we 00:10:29.120 --> 00:10:31.820 said we've been seeing 10 to 12 percent a year over the 00:10:31.820 --> 00:10:33.039 last three to five years 00:10:33.039 --> 00:10:39.759 so and the original estimate was put together what year? 00:10:39.759 --> 00:10:43.059 Approximately? Not so sure about that. Between 2010 and 00:10:43.059 --> 00:10:46.919 2012. Okay all right all right thank you. 00:10:46.919 --> 00:10:52.870 Was it a completion time problem? I mean so if it was 00:10:52.870 --> 00:10:55.000 budgeted or bid or 00:10:55.000 --> 00:10:59.779 estimated in 2012 and approved in a 2014 bond and here it 00:10:59.779 --> 00:11:01.759 is 2018 it's not done 00:11:01.759 --> 00:11:05.279 so is that that's definitely a part of it. I think that's 00:11:05.279 --> 00:11:06.200 fair and one of the 00:11:06.200 --> 00:11:09.570 things that we've done over the last six or eight months is 00:11:09.570 --> 00:11:10.320 go back all the way 00:11:10.320 --> 00:11:14.490 to the 2005 bond package cleaned out all those projects as 00:11:14.490 --> 00:11:15.399 well as everything in 00:11:15.399 --> 00:11:19.639 2012-14 lifted them up on the spreadsheets in trying to 00:11:19.639 --> 00:11:20.200 balance the 00:11:20.200 --> 00:11:24.159 remaining bond programs I think we're there on 99% of the 00:11:24.159 --> 00:11:25.080 programs now but 00:11:25.080 --> 00:11:28.799 you're absolutely correct the time value of money is 00:11:28.799 --> 00:11:29.519 definitely been a 00:11:29.519 --> 00:11:32.769 major obstacle for us and so a couple of things that we're 00:11:32.769 --> 00:11:34.159 doing at this point is 00:11:34.159 --> 00:11:36.509 making sure that we're trying to get up to a point where we 00:11:36.509 --> 00:11:37.360 've got plans on the 00:11:37.360 --> 00:11:40.440 shelf before we meet with the bond committees in the future 00:11:40.440 --> 00:11:41.080 and we've also 00:11:41.080 --> 00:11:45.429 just recently gone through a pretty exhaustive RFQ process 00:11:45.429 --> 00:11:46.159 where we've 00:11:46.159 --> 00:11:48.820 pre-qualified a number of engineering firms within seven 00:11:48.820 --> 00:11:49.919 different areas so 00:11:49.919 --> 00:11:53.080 we're able to get these projects designed and on the street 00:11:53.080 --> 00:11:53.799 quickly and 00:11:53.799 --> 00:11:58.559 not lose that 1% cost that we're seeing every month in the 00:11:58.559 --> 00:11:59.240 escalation of these 00:11:59.240 --> 00:12:02.690 projects. Okay and so you feel like those changes will help 00:12:02.690 --> 00:12:03.720 us complete the 00:12:03.720 --> 00:12:07.440 project with these additional budgeted funds in a time 00:12:07.440 --> 00:12:08.320 where we won't have to 00:12:08.320 --> 00:12:11.929 come back and ask for more? I mean it's your question is 00:12:11.929 --> 00:12:13.639 right on in terms of 00:12:13.639 --> 00:12:16.659 having these projects you know estimated and then waiting 00:12:16.659 --> 00:12:17.759 four or five six years 00:12:17.759 --> 00:12:21.929 to get them constructed you know they've got to go back to 00:12:21.929 --> 00:12:23.159 re-engineer 00:12:23.159 --> 00:12:26.179 everything make sure the designs are up to speed and with 00:12:26.179 --> 00:12:27.360 the construction 00:12:27.360 --> 00:12:30.000 estimate the cost that we're seeing escalating right now 00:12:30.000 --> 00:12:30.679 many of our 00:12:30.679 --> 00:12:33.299 projects have been you know several hundred thousand 00:12:33.299 --> 00:12:35.559 dollars short plus so I 00:12:35.559 --> 00:12:38.580 do think that the improvements that Chad and Todd Estes our 00:12:38.580 --> 00:12:39.279 city engineer 00:12:39.279 --> 00:12:43.019 working on are gonna have a major impact moving forward. 00:12:43.019 --> 00:12:49.240 Thank you. Other questions? 00:12:49.799 --> 00:12:59.740 This is for Tony I guess. So the drainage fees that we see 00:12:59.740 --> 00:13:00.320 on our utility 00:13:00.320 --> 00:13:06.159 bill have been funding this account that this money is 00:13:06.159 --> 00:13:07.639 going coming out of is that 00:13:07.639 --> 00:13:12.639 correct? That's correct. And I notice you said there's no 00:13:12.639 --> 00:13:15.360 impact on 2019-2020 00:13:15.360 --> 00:13:20.519 capital improvement programs for drainage what about 00:13:20.519 --> 00:13:21.879 because we normally 00:13:21.879 --> 00:13:25.980 look five years out on that is that do we anticipate other 00:13:25.980 --> 00:13:26.960 debt are we gonna 00:13:26.960 --> 00:13:29.570 have enough money to fund these out of fees going forward 00:13:29.570 --> 00:13:30.759 do you think? Well I 00:13:30.759 --> 00:13:34.570 think that you know there's certainly some opportunities 00:13:34.570 --> 00:13:35.440 here now with with 00:13:35.440 --> 00:13:39.289 this capacity to potentially fund some additional bond 00:13:39.289 --> 00:13:40.720 issues if we wanted to 00:13:40.720 --> 00:13:44.279 do that and maybe get some of these additional projects out 00:13:44.279 --> 00:13:44.679 the door 00:13:44.679 --> 00:13:46.840 certainly I think over the next couple of months we'll be 00:13:46.840 --> 00:13:47.399 having those 00:13:47.399 --> 00:13:50.690 discussions coming back to you with a recommendation in 00:13:50.690 --> 00:13:51.399 that area in 00:13:51.399 --> 00:13:56.240 conjunction with the wastewater budget. 00:13:57.039 --> 00:14:02.669 Okay I guess at some point in time we'll determine if we've 00:14:02.669 --> 00:14:04.879 done all the all the 00:14:04.879 --> 00:14:08.340 drainage projects and wastewater projects we need that day 00:14:08.340 --> 00:14:09.080 ever comes I 00:14:09.080 --> 00:14:14.250 don't know. Pretty staggering numbers. Yeah you know at 00:14:14.250 --> 00:14:15.960 some point in time I 00:14:15.960 --> 00:14:22.450 know this was when this was in act put in place in 2002 I 00:14:22.450 --> 00:14:24.440 know it was kind of 00:14:24.440 --> 00:14:27.809 first time it ever been done so it's not first of all it's 00:14:27.809 --> 00:14:28.879 nice to see that it's 00:14:28.879 --> 00:14:33.240 actually going towards projects as opposed to debt service 00:14:33.240 --> 00:14:34.600 that's that's 00:14:34.600 --> 00:14:40.809 good to see so hopefully these things can be we can manage 00:14:40.809 --> 00:14:41.639 it where there's a 00:14:41.639 --> 00:14:46.830 lot of revenue funded projects in the future for these 00:14:46.830 --> 00:14:49.840 things. Any other 00:14:49.840 --> 00:14:56.460 questions comments? So Mr. Chairman we are asking for for 00:14:56.460 --> 00:14:58.600 direction from the PUB to 00:14:58.600 --> 00:15:01.840 move forward again we are planning to have this same 00:15:01.840 --> 00:15:03.840 discussion with the City 00:15:03.840 --> 00:15:07.080 Council tomorrow night not just specific to these drainage 00:15:07.080 --> 00:15:07.960 projects but all the 00:15:07.960 --> 00:15:13.169 projects that are included in the in the bond program. Okay 00:15:13.169 --> 00:15:14.080 so everybody 00:15:14.080 --> 00:15:20.090 understand the request? Do we need a motion? It's not 00:15:20.090 --> 00:15:20.759 actually an action item. 00:15:20.759 --> 00:15:24.080 It's not an action motion you just need direction. I'm 00:15:24.080 --> 00:15:27.960 comfortable in using those funds to finish these projects. 00:15:27.960 --> 00:15:32.509 Me too. All right I think you've you've got our all the 00:15:32.509 --> 00:15:37.279 head nods. Thank you. 00:15:37.279 --> 00:15:42.769 Okay item B is to receive a report, hold a discussion and 00:15:42.769 --> 00:15:44.440 give staff direction 00:15:44.440 --> 00:15:48.639 regarding a proposed rate reduction for residential solid 00:15:48.639 --> 00:15:50.779 waste customers. So Mr. 00:15:50.779 --> 00:15:55.620 Chairman and members of the PUB a lot of good news tonight 00:15:55.620 --> 00:15:57.639 for you. First of all 00:15:57.639 --> 00:16:00.919 before I begin I do want to acknowledge you know all the 00:16:00.919 --> 00:16:02.120 hard work that our 00:16:02.120 --> 00:16:05.360 staff at the solid waste department have done over the last 00:16:05.360 --> 00:16:06.960 several months in 00:16:06.960 --> 00:16:10.240 particular you know Mr. Ethan Cox is our director over that 00:16:10.240 --> 00:16:11.559 area and also you know 00:16:11.559 --> 00:16:15.440 Dr. Kenny Banks both as well as a number of financial staff 00:16:15.440 --> 00:16:16.120 members that have been 00:16:16.120 --> 00:16:18.870 involved throughout that process have been doing a lot of 00:16:18.870 --> 00:16:20.039 work. You've seen 00:16:20.039 --> 00:16:22.799 over the last several months a number of items that have 00:16:22.799 --> 00:16:24.360 come through you to you. 00:16:24.360 --> 00:16:26.899 Changes that we've made to specifically the capital 00:16:26.899 --> 00:16:28.240 improvement program but also 00:16:28.240 --> 00:16:32.149 some operating changes as well. I think all of that has 00:16:32.149 --> 00:16:33.399 been a culmination in 00:16:33.399 --> 00:16:36.169 getting us to where we are today and and the recommendation 00:16:36.169 --> 00:16:36.919 that we want to 00:16:36.919 --> 00:16:43.889 discuss with you this evening. So just really quickly you 00:16:43.889 --> 00:16:44.240 know our 00:16:44.240 --> 00:16:48.059 recommendation to you will be to decrease the residential 00:16:48.059 --> 00:16:49.039 rates an amount 00:16:49.039 --> 00:16:54.039 of 12%. They're listed there for you you can see that both 00:16:54.039 --> 00:16:55.440 the standard and large 00:16:55.440 --> 00:16:59.320 carts will be reduced by that amount and just request that 00:16:59.320 --> 00:17:01.480 come in. We anticipate 00:17:01.480 --> 00:17:05.140 that that if approved tomorrow by the City Council tonight 00:17:05.140 --> 00:17:05.960 by you and tomorrow 00:17:05.960 --> 00:17:11.269 by the City Council that that will go into effect for those 00:17:11.269 --> 00:17:11.920 for those meters 00:17:11.920 --> 00:17:14.960 that are actually rare actually for the billings that go 00:17:14.960 --> 00:17:16.279 out on the 28th of 00:17:16.279 --> 00:17:20.150 March so those will be kind of the first cycle we call 00:17:20.150 --> 00:17:22.960 cycle 19. So the bills that 00:17:22.960 --> 00:17:26.099 are due April 1st will be the bills that will actually have 00:17:26.099 --> 00:17:28.440 that reduced rate. Just 00:17:28.440 --> 00:17:32.160 really quickly for a standard cart if you know if this is 00:17:32.160 --> 00:17:33.359 approved and goes 00:17:33.359 --> 00:17:37.910 into effect we anticipate about a $20 savings in total for 00:17:37.910 --> 00:17:38.960 that six six month 00:17:38.960 --> 00:17:42.920 period. That's about $40 per year on a standard cart. If 00:17:42.920 --> 00:17:44.519 you're on a large cart 00:17:44.519 --> 00:17:49.069 service that's going to be about 23 almost $24 over that 00:17:49.069 --> 00:17:49.759 six month period or 00:17:49.759 --> 00:17:54.599 about $47 almost $48 that our residential customers will 00:17:54.599 --> 00:17:56.000 see. And again 00:17:56.000 --> 00:18:00.140 that will be an immediate impact. So I do want to cover 00:18:00.140 --> 00:18:01.839 with you some of the 00:18:01.839 --> 00:18:04.480 staff efforts that have gone on that resulted in this 00:18:04.480 --> 00:18:05.920 recommendation today as 00:18:05.920 --> 00:18:09.880 well as changes to our capital plan and debt service. What 00:18:09.880 --> 00:18:11.400 that means for the 00:18:11.400 --> 00:18:14.480 particular funds reserves and working capital and what the 00:18:14.480 --> 00:18:15.720 budget impact will 00:18:15.720 --> 00:18:21.670 be for this for the rest this year for 17-18. Finally we'll 00:18:21.670 --> 00:18:22.599 cover just cover 00:18:22.599 --> 00:18:25.750 quickly some next steps and also just what the general 00:18:25.750 --> 00:18:26.880 impact is of this of 00:18:26.880 --> 00:18:30.690 this rate decrease in the context of our of our projections 00:18:30.690 --> 00:18:33.480 . So speaking about 00:18:33.480 --> 00:18:37.650 staff efforts over the last several months so we've done a 00:18:37.650 --> 00:18:38.740 business unit 00:18:38.740 --> 00:18:43.039 realignment in preparation for a new management study and 00:18:43.039 --> 00:18:44.000 also cost of 00:18:44.000 --> 00:18:47.109 service. We'll talk a little bit more about that with you 00:18:47.109 --> 00:18:48.559 to just better align 00:18:48.559 --> 00:18:53.589 what those service streams and revenues are as well as the 00:18:53.589 --> 00:18:53.599 expenditure 00:18:53.599 --> 00:18:58.940 expenditures. We've revised a capital program and and also 00:18:58.940 --> 00:18:59.720 the budget process 00:18:59.720 --> 00:19:03.529 and so there's a multi-step review through the department 00:19:03.529 --> 00:19:04.200 that was a 00:19:04.200 --> 00:19:07.250 recommendation if you remember from one of the consultants 00:19:07.250 --> 00:19:08.359 we're trying to make 00:19:08.359 --> 00:19:11.650 sure that our staff out there are involved and engaged in 00:19:11.650 --> 00:19:12.480 the review of 00:19:12.480 --> 00:19:15.779 programs and costs that are happening out in the solid 00:19:15.779 --> 00:19:17.200 waste department so that 00:19:17.200 --> 00:19:20.220 so that we can appropriately vet those programs and efforts 00:19:20.220 --> 00:19:21.000 that may be going 00:19:21.000 --> 00:19:24.970 on. I want to make sure that we strengthen our business 00:19:24.970 --> 00:19:25.720 case and 00:19:25.720 --> 00:19:28.329 financial analysis that goes on with this particular 00:19:28.329 --> 00:19:29.319 programs one of the 00:19:29.319 --> 00:19:33.400 changes that was made recently this was before mr. Springer 00:19:33.400 --> 00:19:34.440 left all the 00:19:34.440 --> 00:19:37.549 finance all the finance individuals staff members that are 00:19:37.549 --> 00:19:38.400 in the utilities 00:19:38.400 --> 00:19:41.519 now report to the city's director finance and so there is 00:19:41.519 --> 00:19:42.519 that additional 00:19:42.519 --> 00:19:45.710 layer and oversight that really hadn't been there 00:19:45.710 --> 00:19:47.640 previously. Again we continue 00:19:47.640 --> 00:19:50.680 to work very closely with with our staff members in the 00:19:50.680 --> 00:19:52.519 operating department but 00:19:52.519 --> 00:19:57.319 many of those discussions happen in tandem with our finance 00:19:57.319 --> 00:19:58.480 group as well. 00:19:58.960 --> 00:20:03.079 So for the CIP over the next five years that's CIP and you 00:20:03.079 --> 00:20:04.680 'll see that coming to 00:20:04.680 --> 00:20:08.490 you as well as part of the proposed budget for you when we 00:20:08.490 --> 00:20:09.640 come back to you 00:20:09.640 --> 00:20:13.960 we've been able to reduce that over the five years by 12.2 00:20:13.960 --> 00:20:14.680 million dollars. 00:20:14.680 --> 00:20:17.029 There's a number of projects one of those projects that 00:20:17.029 --> 00:20:18.160 comes to mind is the 00:20:18.160 --> 00:20:21.180 mining project if you remember that project was discontin 00:20:21.180 --> 00:20:21.920 ued and so that 00:20:21.920 --> 00:20:28.029 contributes to this 2.2 million dollars. In addition these 00:20:28.029 --> 00:20:28.519 changes 00:20:28.519 --> 00:20:32.329 have resulted in no debt issuances for 17-18 for the 00:20:32.329 --> 00:20:34.720 current year or 18-19 and 00:20:34.720 --> 00:20:38.799 so there's associated annual debt service savings from that 00:20:38.799 --> 00:20:39.640 that are now 00:20:39.640 --> 00:20:42.789 being stripped out of the financial forecast for that 00:20:42.789 --> 00:20:45.000 particular fund. So the 00:20:45.000 --> 00:20:47.809 reduced debt service expense over the next six years we 00:20:47.809 --> 00:20:49.119 anticipate that that 00:20:49.119 --> 00:20:52.599 would be 13.4 million dollars based on what we know today 00:20:52.599 --> 00:20:53.440 and what's being 00:20:53.440 --> 00:20:56.690 planned and what will come forward to you and you can see 00:20:56.690 --> 00:20:58.440 that over that that 00:20:58.440 --> 00:21:01.000 time horizon that I've listed up here where those savings 00:21:01.000 --> 00:21:01.880 are and what those 00:21:01.880 --> 00:21:06.220 in those years and so those are associated reduced debt 00:21:06.220 --> 00:21:07.160 services that's 00:21:07.160 --> 00:21:12.190 the annual debt service. So again this is an immediate rate 00:21:12.190 --> 00:21:13.960 decrease you see right 00:21:13.960 --> 00:21:19.309 here on the right hand side my left your right that we 00:21:19.309 --> 00:21:21.079 think that this reduction 00:21:21.079 --> 00:21:24.750 this total percent reduction still keeps this fund very 00:21:24.750 --> 00:21:26.680 very healthy. We have 00:21:26.680 --> 00:21:30.220 minimum fund balance requirements of 14 percent of budget 00:21:30.220 --> 00:21:31.519 expenses and a 00:21:31.519 --> 00:21:36.240 maximum of 18 and we're well above those those reserves 00:21:36.240 --> 00:21:38.279 even even today. Again 00:21:38.279 --> 00:21:40.289 we'll be coming back to you with some additional 00:21:40.289 --> 00:21:41.519 recommendations in the near 00:21:41.519 --> 00:21:46.250 future. So the growth in reserves is due to decrease debt 00:21:46.250 --> 00:21:47.759 service again you go 00:21:47.759 --> 00:21:49.910 had already echoed that for you. There'll be some 00:21:49.910 --> 00:21:51.880 additional savings from some 00:21:51.880 --> 00:21:56.819 operating changes that we're making certainly as we get 00:21:56.819 --> 00:21:58.240 back our cost of 00:21:58.240 --> 00:22:00.480 service and our management study there may be some 00:22:00.480 --> 00:22:01.799 additional changes as well 00:22:01.799 --> 00:22:06.980 that they have O&M impacts for that particular fund. So 00:22:06.980 --> 00:22:08.759 just here just side 00:22:08.759 --> 00:22:12.339 by side we've provided to you what the adopted budget was 00:22:12.339 --> 00:22:13.640 when it was adopted 00:22:13.640 --> 00:22:17.759 at the end of last year and then what the what we currently 00:22:17.759 --> 00:22:18.759 project would be 00:22:18.759 --> 00:22:22.390 that particular budget or what we anticipate spending at 00:22:22.390 --> 00:22:23.200 the year of eight 00:22:23.200 --> 00:22:28.920 fiscal year 17-18. You'll see that we do as a result of 00:22:28.920 --> 00:22:30.240 some of the changes that 00:22:30.240 --> 00:22:32.980 we've made in the capital program in particular the mining 00:22:32.980 --> 00:22:33.720 we didn't just 00:22:33.720 --> 00:22:36.960 strip out those related expenses but there were also some 00:22:36.960 --> 00:22:37.640 assumptions on 00:22:37.640 --> 00:22:40.819 revenues that we've also had to pull out and so that so 00:22:40.819 --> 00:22:42.359 there's been changes on 00:22:42.359 --> 00:22:46.319 both sides of this equation and then the total expenses 00:22:46.319 --> 00:22:47.759 have been reduced by about 00:22:47.759 --> 00:22:52.450 four point three million dollars again we anticipate some 00:22:52.450 --> 00:22:53.759 drawdown in in that 00:22:53.759 --> 00:22:57.509 fund balance but again staying well above the even the 18 00:22:57.509 --> 00:22:58.680 percent maximum 00:22:58.680 --> 00:23:03.170 that set for that particular fund. This 12 percent 00:23:03.170 --> 00:23:05.359 translates to approximately a 00:23:05.359 --> 00:23:09.559 six hundred thousand dollar revenue so about 1.2 million 00:23:09.559 --> 00:23:11.160 full years that's six 00:23:11.160 --> 00:23:17.190 hundred thousand for if it was implemented now mid-year. 00:23:17.190 --> 00:23:18.119 Some financial 00:23:18.119 --> 00:23:20.700 considerations that we just wanted to pose to you that we 00:23:20.700 --> 00:23:21.400 've discussed 00:23:21.400 --> 00:23:24.440 internally and just let me just quickly say to you that 00:23:24.440 --> 00:23:25.720 this we believe that 00:23:25.720 --> 00:23:29.519 this is a first step in in in the recommendation that we're 00:23:29.519 --> 00:23:30.359 bringing to 00:23:30.359 --> 00:23:33.390 you we anticipate over the next three to four months when 00:23:33.390 --> 00:23:34.799 we come back to you the 00:23:34.799 --> 00:23:38.279 possibility of some additional rate reductions potentially 00:23:38.279 --> 00:23:38.720 both in 00:23:38.720 --> 00:23:43.269 residential but also in some of our other classes. So in 00:23:43.269 --> 00:23:44.839 doing this 12 percent 00:23:44.839 --> 00:23:47.619 reduction again major consideration is to make sure that we 00:23:47.619 --> 00:23:48.559 're staying within 00:23:48.559 --> 00:23:52.359 those reserve targets of 14 to 18 percent. We also wanted 00:23:52.359 --> 00:23:53.359 to make sure that 00:23:53.359 --> 00:23:57.450 we safeguarded that fund we do have our wholesale revenue 00:23:57.450 --> 00:23:58.559 that makes about two 00:23:58.559 --> 00:24:02.420 million dollars we want to make sure that we that that we 00:24:02.420 --> 00:24:03.279 have a better 00:24:03.279 --> 00:24:07.250 understanding through our cost of service of what potential 00:24:07.250 --> 00:24:08.480 impacts could 00:24:08.480 --> 00:24:11.750 come to that particular source again two point two million 00:24:11.750 --> 00:24:12.559 dollars is a 00:24:12.559 --> 00:24:17.500 significant amount for that fund and then finally we've not 00:24:17.500 --> 00:24:18.319 made any 00:24:18.319 --> 00:24:21.339 recommendations to you today regarding commercial rates we 00:24:21.339 --> 00:24:22.599 do anticipate that 00:24:22.599 --> 00:24:25.359 there may be some changes there as well it's the largest 00:24:25.359 --> 00:24:26.559 revenue stream for that 00:24:26.559 --> 00:24:29.349 particular fund and so we want to be cognizant of the fact 00:24:29.349 --> 00:24:30.160 that that we're 00:24:30.160 --> 00:24:33.529 providing to you a conservative reduction today and and 00:24:33.529 --> 00:24:34.440 come back to you 00:24:34.440 --> 00:24:37.589 with a much more in-depth discussion about rates in total 00:24:37.589 --> 00:24:38.599 once we have more 00:24:38.599 --> 00:24:41.970 information from our cost of service and also our 00:24:41.970 --> 00:24:45.240 management study. So next steps 00:24:45.240 --> 00:24:49.480 is again we'll staff will be reviewing this management 00:24:49.480 --> 00:24:51.799 study in addition to 00:24:51.799 --> 00:24:54.819 that we'll be conducting a market study for all our rates 00:24:54.819 --> 00:24:55.599 to make sure we 00:24:55.599 --> 00:24:58.619 understand what we're able to do with those rates in 00:24:58.619 --> 00:25:00.279 particular wholesale and 00:25:00.279 --> 00:25:04.240 some of these large commercial rates that we have and then 00:25:04.240 --> 00:25:05.440 finally we'll be 00:25:05.440 --> 00:25:07.859 bringing back to you as part of the proposed budget 00:25:07.859 --> 00:25:09.039 potential additional 00:25:09.039 --> 00:25:12.789 rate decreases associated with with all these efforts we 00:25:12.789 --> 00:25:14.079 anticipate that first 00:25:14.079 --> 00:25:17.369 presentation to be for the PAB and the council be in early 00:25:17.369 --> 00:25:18.880 summer so you know 00:25:18.880 --> 00:25:24.640 we're just around the corner. You know council members of 00:25:24.640 --> 00:25:26.160 the PAB that's that 00:25:26.160 --> 00:25:28.930 wraps up my presentation I've covered a lot I'd be happy to 00:25:28.930 --> 00:25:30.000 stand for any 00:25:30.000 --> 00:25:33.019 questions again we have Ethan Cox here and if there's any 00:25:33.019 --> 00:25:34.079 specific questions on 00:25:34.079 --> 00:25:37.099 that operation we'll be able to provide those responses to 00:25:37.099 --> 00:25:39.119 you. I don't have a 00:25:39.119 --> 00:25:42.369 question but I have a comment I applaud you for going 00:25:42.369 --> 00:25:43.640 through and doing cost 00:25:43.640 --> 00:25:47.759 reductions and saying to have a rate decrease now not 00:25:47.759 --> 00:25:49.440 waiting until next year 00:25:49.440 --> 00:25:52.809 because it's our citizens money and it's not our money so I 00:25:52.809 --> 00:25:54.039 applaud you for doing 00:25:54.039 --> 00:25:56.160 that. 00:25:58.759 --> 00:26:05.000 Questions? I mean I'll second that. That's pretty 00:26:05.000 --> 00:26:06.640 incredible I mean 12% 00:26:06.640 --> 00:26:12.720 decrease in rates is pretty incredible to find that kind of 00:26:12.720 --> 00:26:13.720 operating 00:26:13.720 --> 00:26:17.710 efficiency and that's that you're gonna be applauded for 00:26:17.710 --> 00:26:20.920 that so and I'm gonna 00:26:20.920 --> 00:26:24.450 I'm gonna hold you to it that there's more reductions to 00:26:24.450 --> 00:26:26.279 come right? I guess I 00:26:26.279 --> 00:26:29.319 do have a question you didn't reduce it even more because 00:26:29.319 --> 00:26:31.240 the reserves are like 00:26:31.240 --> 00:26:35.539 you said significantly above the 18% but I think that's pr 00:26:35.539 --> 00:26:36.640 udent because you're 00:26:36.640 --> 00:26:39.390 you're going through this whole commercial review too and 00:26:39.390 --> 00:26:39.880 then once 00:26:39.880 --> 00:26:42.630 you're done with that I think we'll have a more 00:26:42.630 --> 00:26:45.400 comprehensive picture to then 00:26:45.400 --> 00:26:48.519 tighten that up even a little bit better too. Yes ma'am 00:26:48.519 --> 00:26:50.359 that is the plan. Thank you. 00:26:50.359 --> 00:26:57.200 Any other questions? So you're I guess you're basing some 00:26:57.200 --> 00:26:57.960 of the future 00:26:57.960 --> 00:27:00.650 reductions on that the cost of service study for the 00:27:00.650 --> 00:27:02.160 commercial rates will come 00:27:02.160 --> 00:27:05.799 in and we will be able to reduce those as well I mean you 00:27:05.799 --> 00:27:06.960 're not foreseeing 00:27:06.960 --> 00:27:10.500 that we're undercharging them and somehow we won't be able 00:27:10.500 --> 00:27:11.400 to offer that 00:27:11.400 --> 00:27:16.759 reduction to our residential. Yeah our preliminary review 00:27:16.759 --> 00:27:18.519 of those rates is 00:27:18.519 --> 00:27:23.660 that there is opportunities to potentially lower those as 00:27:23.660 --> 00:27:24.119 well. 00:27:26.319 --> 00:27:31.440 Very good. I don't think anybody's gonna be against 00:27:31.440 --> 00:27:34.799 reducing rates. Well and just 00:27:34.799 --> 00:27:37.819 let me say to you Mr. Chairman that we do have you know 00:27:37.819 --> 00:27:38.759 this particular 00:27:38.759 --> 00:27:42.579 discussion as well with the City Council tomorrow there is 00:27:42.579 --> 00:27:44.000 a an agenda item for 00:27:44.000 --> 00:27:49.799 you tonight in individual consideration to amend the 00:27:49.799 --> 00:27:50.759 current rate ordinance 00:27:50.759 --> 00:27:57.079 and reflect these particular reductions now. Good very good 00:27:57.079 --> 00:27:58.559 . Thank you Tony. 00:27:58.559 --> 00:28:05.839 Appreciate it. Okay item C is to receive a report, hold a 00:28:05.839 --> 00:28:06.599 discussion and give 00:28:06.599 --> 00:28:10.809 staff direction regarding current city facilities and how 00:28:10.809 --> 00:28:12.079 to proceed with 00:28:12.079 --> 00:28:15.099 planning for future space needs regarding the Denton 00:28:15.099 --> 00:28:15.960 Service Center 00:28:15.960 --> 00:28:20.579 traffic operations building and storage facility located at 00:28:20.579 --> 00:28:22.839 651 Mayhill Road. 00:28:22.839 --> 00:28:26.289 Thank you Mr. Chairman, members of the PUB Mario Kanazaris, 00:28:26.289 --> 00:28:27.480 assistant city manager. 00:28:27.480 --> 00:28:30.220 I wanted to present some information to you that was given 00:28:30.220 --> 00:28:31.200 to City Council back 00:28:31.200 --> 00:28:34.650 in mid February about some existing space needs that we had 00:28:34.650 --> 00:28:35.440 our service 00:28:35.440 --> 00:28:39.250 center along with our transportation operations building 00:28:39.250 --> 00:28:40.359 and some solutions 00:28:40.359 --> 00:28:44.390 that we were proposing to utilize to help offset some of 00:28:44.390 --> 00:28:45.640 those space needs 00:28:45.640 --> 00:28:49.069 and the reason we're bringing it to to the PUB is because 00:28:49.069 --> 00:28:50.039 it does affect 00:28:50.039 --> 00:28:52.559 utility operations along with solid waste and so I'm going 00:28:52.559 --> 00:28:53.240 to go through a 00:28:53.240 --> 00:28:55.799 number of slides and let you see what we're proposing and 00:28:55.799 --> 00:28:56.680 the assumptions 00:28:56.680 --> 00:29:00.740 behind those proposals. So to give you a brief overview 00:29:00.740 --> 00:29:02.240 with the presentation just 00:29:02.240 --> 00:29:05.279 to give you some history of why we're here some of the 00:29:05.279 --> 00:29:06.559 issues that were being 00:29:06.559 --> 00:29:09.039 addressed again the space needs that we have in our 00:29:09.039 --> 00:29:10.400 operations at the service 00:29:10.400 --> 00:29:13.730 center and also at traffic operations. The assumptions that 00:29:13.730 --> 00:29:14.279 were used 00:29:14.279 --> 00:29:19.039 originally through our previous analysis, some of the 00:29:19.039 --> 00:29:19.799 options that we're 00:29:19.799 --> 00:29:22.490 utilizing to solve some of the issues that are being 00:29:22.490 --> 00:29:24.079 presented, the financial 00:29:24.079 --> 00:29:27.539 implications and Mr. Puente is here to to be able to answer 00:29:27.539 --> 00:29:28.079 some of the 00:29:28.079 --> 00:29:31.799 specifics if the PUB has those questions and then what we 00:29:31.799 --> 00:29:32.599 believe will help 00:29:32.599 --> 00:29:36.319 improve our overall overall operations along with customer 00:29:36.319 --> 00:29:37.559 service that it 00:29:37.559 --> 00:29:41.740 affects our community and our constituents and then some 00:29:41.740 --> 00:29:42.559 next steps. 00:29:42.559 --> 00:29:46.119 To give you an overview of the service center campus I've 00:29:46.119 --> 00:29:47.000 outlined here in 00:29:47.000 --> 00:29:51.559 yellow the campus itself is approximately 46 acres in size 00:29:51.559 --> 00:29:52.599 it's an 00:29:52.599 --> 00:29:56.210 industrial area off at Mingo Road I believe the PUB before 00:29:56.210 --> 00:29:56.640 before I started 00:29:56.640 --> 00:29:59.890 with the organization I had its meetings over there so you 00:29:59.890 --> 00:30:00.920 should be relatively 00:30:00.920 --> 00:30:06.700 familiar with with this building and and then the overall 00:30:06.700 --> 00:30:07.480 campus. 00:30:07.480 --> 00:30:11.289 Procurement materials management is housed there our fleet 00:30:11.289 --> 00:30:11.960 services 00:30:11.960 --> 00:30:15.950 operations are housed there we also have a number of areas 00:30:15.950 --> 00:30:17.279 where we continue we 00:30:17.279 --> 00:30:20.720 where we house our our fill and dirt materials so that can 00:30:20.720 --> 00:30:21.759 be utilized for 00:30:21.759 --> 00:30:24.880 our drainage and our street operations so again just to 00:30:24.880 --> 00:30:26.119 keep kind of give you 00:30:26.119 --> 00:30:29.930 an overview of the location which we're talking about the 00:30:29.930 --> 00:30:31.079 two areas the two 00:30:31.079 --> 00:30:33.029 buildings that we're covering this evening and it was 00:30:33.029 --> 00:30:33.759 covered with City 00:30:33.759 --> 00:30:36.779 Council was the the the first one we're going to be 00:30:36.779 --> 00:30:38.799 covering is a service center 00:30:38.799 --> 00:30:43.900 here in the on the I guess your top top left my right here 00:30:43.900 --> 00:30:45.559 on the screen on the 00:30:45.559 --> 00:30:48.069 on the left side and then the traffic operations here on 00:30:48.069 --> 00:30:49.039 the opposite side of 00:30:49.039 --> 00:30:53.000 of the screen there and again to give you some history the 00:30:53.000 --> 00:30:54.240 service center was 00:30:54.240 --> 00:30:58.880 built back in 1980 the traffic operations was the building 00:30:58.880 --> 00:30:59.400 itself was 00:30:59.400 --> 00:31:03.950 built in the 60s over time the the service center has been 00:31:03.950 --> 00:31:04.559 renovated or 00:31:04.559 --> 00:31:08.009 expanded slightly over the last number of years to give you 00:31:08.009 --> 00:31:09.079 some statistics 00:31:09.079 --> 00:31:11.809 about the city of Denton it was much smaller back then back 00:31:11.809 --> 00:31:13.000 in 1980 when it 00:31:13.000 --> 00:31:16.019 was constructed and as you can see the sizes of our 00:31:16.019 --> 00:31:17.240 community now and it's 00:31:17.240 --> 00:31:21.210 certainly much larger these numbers were from 2016 and as 00:31:21.210 --> 00:31:22.240 you can also see just 00:31:22.240 --> 00:31:24.440 the amount of square mileage that the city has expanded 00:31:24.440 --> 00:31:25.720 over the years we we've 00:31:25.720 --> 00:31:29.569 expanded three three times the size of our community since 00:31:29.569 --> 00:31:30.440 this facility was 00:31:30.440 --> 00:31:33.819 opened and then the most glaring issue is a fact that back 00:31:33.819 --> 00:31:35.319 in 1980 we house a 00:31:35.319 --> 00:31:38.130 little over a hundred employees and now we're certainly 00:31:38.130 --> 00:31:39.599 double that 250 somewhat 00:31:39.599 --> 00:31:43.700 employees now are our house there and and I would imagine 00:31:43.700 --> 00:31:44.839 that as during 00:31:44.839 --> 00:31:47.200 seasonal activity or during the summer months there's 00:31:47.200 --> 00:31:48.039 probably additional 00:31:48.039 --> 00:31:50.710 employees there especially at the parks department because 00:31:50.710 --> 00:31:51.440 of the amount of 00:31:51.440 --> 00:31:54.690 activities happening in and around the summer months of the 00:31:54.690 --> 00:31:58.359 calendar year the 00:31:58.359 --> 00:32:00.859 first facility wanted to cover was a service center as 00:32:00.859 --> 00:32:02.039 again I was mentioned 00:32:02.039 --> 00:32:05.410 it was built in 1980 it's been updated over the last number 00:32:05.410 --> 00:32:07.440 of years 250 00:32:07.440 --> 00:32:12.039 employees operate from that location it's very cramped 00:32:12.039 --> 00:32:13.160 there's no room for 00:32:13.160 --> 00:32:17.190 growth in existing configuration it's somewhat poorly 00:32:17.190 --> 00:32:18.759 configured you all 00:32:18.759 --> 00:32:21.589 familiar with it when you walk into the lobby it's not the 00:32:21.589 --> 00:32:22.720 most user-friendly 00:32:22.720 --> 00:32:27.039 location there's no one to greet you if you look behind the 00:32:27.039 --> 00:32:28.160 the first wall 00:32:28.160 --> 00:32:32.400 behind the stairs there's restroom facilities there it's 00:32:32.400 --> 00:32:33.799 also it also has 00:32:33.799 --> 00:32:36.569 shower facilities so if you can imagine the public walks in 00:32:36.569 --> 00:32:37.480 and we don't have a 00:32:37.480 --> 00:32:40.210 lot of public that utilize that facility but we do have 00:32:40.210 --> 00:32:40.960 contractors 00:32:40.960 --> 00:32:44.809 consultants that come in to do business there to have 00:32:44.809 --> 00:32:46.559 meetings etc and so when 00:32:46.559 --> 00:32:50.119 you walk in if you use restroom facilities you're greeted 00:32:50.119 --> 00:32:50.920 with you know 00:32:50.920 --> 00:32:53.730 your traditional restroom facilities also shower facilities 00:32:53.730 --> 00:32:54.359 and so it does 00:32:54.359 --> 00:32:58.529 create some awkwardness if field employees are utilizing 00:32:58.529 --> 00:32:59.000 those 00:32:59.000 --> 00:33:02.019 facilities if been out in the field working in a very muddy 00:33:02.019 --> 00:33:02.400 dirty 00:33:02.400 --> 00:33:05.420 environment and they're needing to clean off rinse off and 00:33:05.420 --> 00:33:06.400 you're also 00:33:06.400 --> 00:33:09.920 intermingling with folks from the public utilizing restroom 00:33:09.920 --> 00:33:11.240 so not the ideal 00:33:11.240 --> 00:33:17.130 situation so if so again just the current configurations of 00:33:17.130 --> 00:33:18.519 spaces it's 00:33:18.519 --> 00:33:23.640 not the most configured appropriately some previous 00:33:23.640 --> 00:33:24.680 assumptions that we use 00:33:24.680 --> 00:33:30.119 that to do some space needs back in 2015 2016 the city had 00:33:30.119 --> 00:33:30.599 hired a 00:33:30.599 --> 00:33:33.910 consultant to do a series of space needs analysis for the 00:33:33.910 --> 00:33:35.200 entire organization 00:33:35.200 --> 00:33:39.779 from City Hall to City Hall East to City Hall West our fire 00:33:39.779 --> 00:33:41.079 stations etc 00:33:41.079 --> 00:33:44.099 and one of these was for a service center and one of the 00:33:44.099 --> 00:33:45.079 considerations 00:33:45.079 --> 00:33:49.269 that was discussed was potentially having an annexed a 00:33:49.269 --> 00:33:51.000 service center annex 00:33:51.000 --> 00:33:56.980 on the southwest side of town close to fire station 7 near 00:33:56.980 --> 00:33:58.519 Bonnie Bray and in 00:33:58.519 --> 00:34:02.809 vintage and the idea behind it was to help move some of the 00:34:02.809 --> 00:34:03.920 operations to that 00:34:03.920 --> 00:34:08.090 location again as a city continued to grow but the cost of 00:34:08.090 --> 00:34:09.079 those of that 00:34:09.079 --> 00:34:13.110 facility was in a neighborhood of 21 to 22 million dollars 00:34:13.110 --> 00:34:14.480 for 40,000 square feet 00:34:14.480 --> 00:34:19.030 and so that would require bond issuance it would be years 00:34:19.030 --> 00:34:20.500 in the making and so 00:34:20.500 --> 00:34:24.500 at that time through a change of administration with the 00:34:24.500 --> 00:34:25.480 new city manager 00:34:25.480 --> 00:34:28.889 coming on board late in January the conversation was 00:34:28.889 --> 00:34:30.679 resurrected as to what 00:34:30.679 --> 00:34:36.079 options could we utilize to allow for better utilization of 00:34:36.079 --> 00:34:36.960 our existing 00:34:36.960 --> 00:34:41.079 space but also try to meet the needs of our staff as it 00:34:41.079 --> 00:34:42.960 continues to grow and 00:34:42.960 --> 00:34:47.309 again so here the last number of months we viewed a lot we 00:34:47.309 --> 00:34:49.000 've analyzed all the 00:34:49.000 --> 00:34:52.289 spaces that we have in the city knowing that trying to 00:34:52.289 --> 00:34:54.719 build a 21 to 22 million 00:34:54.719 --> 00:35:00.500 dollar facility or potentially more depending on as as mr. 00:35:00.500 --> 00:35:01.360 Allen mentioned 00:35:01.360 --> 00:35:04.139 about the cost of inflation would be higher in current 00:35:04.139 --> 00:35:05.920 dollars what could we 00:35:05.920 --> 00:35:09.239 do to better utilize existing spaces and some of that space 00:35:09.239 --> 00:35:10.239 may be hiding in 00:35:10.239 --> 00:35:12.730 plain sight so what we decided to do is look at the 00:35:12.730 --> 00:35:15.199 existing service center and 00:35:15.199 --> 00:35:19.010 I'll show you a slide here of what we decided to do and is 00:35:19.010 --> 00:35:20.159 look utilizing the 00:35:20.159 --> 00:35:23.179 existing service center and looking at materials management 00:35:23.179 --> 00:35:24.079 as an opportunity 00:35:24.079 --> 00:35:27.360 where if we have the option of moving materials management 00:35:27.360 --> 00:35:28.280 out of the service 00:35:28.280 --> 00:35:32.000 center could we utilize that vacant space and reconfigure 00:35:32.000 --> 00:35:33.039 it into office 00:35:33.039 --> 00:35:38.860 space and so what you have here before you basically are a 00:35:38.860 --> 00:35:41.039 snapshot of the the 00:35:41.039 --> 00:35:44.320 site layout the interior site layout of the service center 00:35:44.320 --> 00:35:45.440 the first and second 00:35:45.440 --> 00:35:47.960 floor and the bottom floor where it says materials 00:35:47.960 --> 00:35:49.280 management is just under 00:35:49.280 --> 00:35:53.000 30,000 square feet and again that is a warehouse operations 00:35:53.000 --> 00:35:54.360 that is where where 00:35:54.360 --> 00:35:59.880 departments are issued supplies from just from poles and 00:35:59.880 --> 00:36:01.800 equipment for P for 00:36:01.800 --> 00:36:10.219 DME and other types of cable to pipe fittings pipes blue 00:36:10.219 --> 00:36:11.840 jeans it depends I 00:36:11.840 --> 00:36:14.550 mean it's a it's a variety of things that are issued and 00:36:14.550 --> 00:36:15.599 distributed at our 00:36:15.599 --> 00:36:19.320 materials management warehouse but it does occupy about 40% 00:36:19.320 --> 00:36:19.920 of our square 00:36:19.920 --> 00:36:23.199 footage of the first floor of the service center and so 00:36:23.199 --> 00:36:25.280 knowing that we 00:36:25.280 --> 00:36:29.829 have some operations or some facilities and DME or excuse 00:36:29.829 --> 00:36:31.039 me a DME at solid 00:36:31.039 --> 00:36:33.769 waste we felt like we could potentially move that 00:36:33.769 --> 00:36:36.280 operations over and just 00:36:36.280 --> 00:36:39.070 wanted to show you here some photos of the existing service 00:36:39.070 --> 00:36:39.960 center and just to 00:36:39.960 --> 00:36:44.190 cramp nature in which our operations are being housed in 00:36:44.190 --> 00:36:45.760 and and I don't need to 00:36:45.760 --> 00:36:48.780 go through every single one of these pictures but but so 00:36:48.780 --> 00:36:49.760 some of you that are 00:36:49.760 --> 00:36:53.050 familiar with with the facility we have some of our parks 00:36:53.050 --> 00:36:54.360 facilities and all the 00:36:54.360 --> 00:36:57.730 other operations facility where they've been very been very 00:36:57.730 --> 00:36:58.639 creative and 00:36:58.639 --> 00:37:01.960 incorporating every single nook and cranny so they can 00:37:01.960 --> 00:37:03.639 whether it's having 00:37:03.639 --> 00:37:09.000 staff meetings or break room areas that also is 00:37:09.000 --> 00:37:10.840 incorporated locker room area 00:37:10.840 --> 00:37:13.610 locker room areas our restroom facilities that I'd 00:37:13.610 --> 00:37:14.920 mentioned earlier on 00:37:14.920 --> 00:37:17.579 the on the bottom right hand corner of the screen we 00:37:17.579 --> 00:37:18.719 utilize some of our 00:37:18.719 --> 00:37:22.679 equipment bays for staff meetings or areas for our staff to 00:37:22.679 --> 00:37:23.699 to have lunch or 00:37:23.699 --> 00:37:29.429 have breaks in our parks area which is in the top middle is 00:37:29.429 --> 00:37:31.079 is is has equipment 00:37:31.079 --> 00:37:34.650 and other supplies where they utilize to to maintain our 00:37:34.650 --> 00:37:36.480 park system and so every 00:37:36.480 --> 00:37:39.880 single bit of the space is utilized and so really it doesn 00:37:39.880 --> 00:37:41.199 't create the necessary 00:37:41.199 --> 00:37:45.559 work environment for our staff to have the space they need 00:37:45.559 --> 00:37:46.920 to to meet during 00:37:46.920 --> 00:37:50.570 the morning when they when they get when they begin their 00:37:50.570 --> 00:37:52.380 shift to have a variety 00:37:52.380 --> 00:37:54.869 of private conversations when it requires supervisor to 00:37:54.869 --> 00:37:55.480 employee top 00:37:55.480 --> 00:38:00.199 issues it just makes it very inconvenient very difficult to 00:38:00.199 --> 00:38:01.519 have those 00:38:01.519 --> 00:38:04.940 kinds of conversations and operate out of that cramped 00:38:04.940 --> 00:38:06.280 space and so just wanted 00:38:06.280 --> 00:38:11.090 to show you some of those current conditions so the thought 00:38:11.090 --> 00:38:12.039 was with with 00:38:12.039 --> 00:38:15.599 moving materials management out of that space would free up 00:38:15.599 --> 00:38:16.800 quite a bit of space 00:38:16.800 --> 00:38:19.940 at the service center and and I know we brought this 00:38:19.940 --> 00:38:21.840 information before you to 00:38:21.840 --> 00:38:25.079 the pub before but the thought was if we could utilize an 00:38:25.079 --> 00:38:26.280 existing location 00:38:26.280 --> 00:38:30.360 existing space 651 Mayhill is the one that came to mind 00:38:30.360 --> 00:38:31.679 that's a space that is 00:38:31.679 --> 00:38:36.639 owned by the city it's a solid waste facility over at the 00:38:36.639 --> 00:38:38.320 Mayhill location 00:38:38.320 --> 00:38:43.280 it's 81,000 square feet as a former Department of Defense 00:38:43.280 --> 00:38:44.280 warehouse 00:38:44.280 --> 00:38:48.599 location where as troops were were deployed overseas 00:38:48.599 --> 00:38:49.840 depending on whatever 00:38:49.840 --> 00:38:53.030 the theater of operation they were they would they would 00:38:53.030 --> 00:38:54.000 maintain their 00:38:54.000 --> 00:38:57.159 equipment their vehicles or personal vehicles in this space 00:38:57.159 --> 00:38:58.599 and so as you can 00:38:58.599 --> 00:39:02.039 see by the pictures it's very rectangular in size for the 00:39:02.039 --> 00:39:02.639 most part 00:39:02.639 --> 00:39:06.699 it's it's a very open space it's it's basically a blank 00:39:06.699 --> 00:39:09.400 canvas we do house 00:39:09.400 --> 00:39:14.949 some solid waste carts and I know DME has some of their 00:39:14.949 --> 00:39:17.800 equipment there but 00:39:17.800 --> 00:39:20.469 we'll leave that we can utilize that space and move 00:39:20.469 --> 00:39:22.119 materials management over 00:39:22.119 --> 00:39:27.219 into into this location and so the thought was if we can 00:39:27.219 --> 00:39:28.559 move approximately 00:39:28.559 --> 00:39:31.400 30,000 square feet of materials management out of the 00:39:31.400 --> 00:39:32.159 service center and 00:39:32.159 --> 00:39:35.880 put them into this 81,000 square feet it really would open 00:39:35.880 --> 00:39:36.679 up quite a bit of 00:39:36.679 --> 00:39:40.889 space we're looking at potentially doubling the size of 00:39:40.889 --> 00:39:41.880 materials management 00:39:41.880 --> 00:39:45.760 their footprint because some of this equipment that 00:39:45.760 --> 00:39:46.880 materials management 00:39:46.880 --> 00:39:50.519 houses over at service center is under awnings so it is 00:39:50.519 --> 00:39:51.719 protected by the 00:39:51.719 --> 00:39:55.570 elements but not completely and so the thought is if we can 00:39:55.570 --> 00:39:56.679 move most of not 00:39:56.679 --> 00:40:01.869 all of that material under a roof a would protect it would 00:40:01.869 --> 00:40:03.159 protect the asset 00:40:03.159 --> 00:40:06.409 and really give materials management the space they need to 00:40:06.409 --> 00:40:07.599 to fully function in 00:40:07.599 --> 00:40:11.320 that location it still provides some additional space for 00:40:11.320 --> 00:40:12.199 future expansion 00:40:12.199 --> 00:40:16.369 which I'll show you here in some subsequent slides it would 00:40:16.369 --> 00:40:17.400 provide for 00:40:17.400 --> 00:40:21.159 about just under five acres of a laydown yard as well 00:40:21.159 --> 00:40:22.760 employee spaces parking 00:40:22.760 --> 00:40:28.539 spaces for this location and so we believe that that would 00:40:28.539 --> 00:40:29.940 again free up 00:40:29.940 --> 00:40:34.230 some of the space and so as a result there is an investment 00:40:34.230 --> 00:40:35.480 to be made what 00:40:35.480 --> 00:40:41.150 we were thinking is if we could working with our architects 00:40:41.150 --> 00:40:42.559 we believe we have 00:40:42.559 --> 00:40:45.320 developed some at least high-level planning estimates on 00:40:45.320 --> 00:40:46.239 probable costs on 00:40:46.239 --> 00:40:51.000 this construction project to to allocate about a million 00:40:51.000 --> 00:40:52.239 six for moving 00:40:52.239 --> 00:40:54.710 materials management there is an investment to be made on 00:40:54.710 --> 00:40:55.280 the laydown 00:40:55.280 --> 00:40:59.019 yard and other parking that's required for that location so 00:40:59.019 --> 00:40:59.760 all in with 00:40:59.760 --> 00:41:02.019 construction it'd be right at two point five million 00:41:02.019 --> 00:41:03.760 dollars we would require 00:41:03.760 --> 00:41:06.909 some additional furniture fixtures and equipment to out 00:41:06.909 --> 00:41:08.159 outfit that facility 00:41:08.159 --> 00:41:11.179 some design fees would be incorporated into that and then 00:41:11.179 --> 00:41:11.800 some minor 00:41:11.800 --> 00:41:15.519 development fees cost that we pay for the city for as part 00:41:15.519 --> 00:41:16.519 of its development 00:41:16.519 --> 00:41:19.250 of that of that location and working with the finance 00:41:19.250 --> 00:41:20.639 department we believe 00:41:20.639 --> 00:41:25.000 we could utilize excess certificates of obligation in the 00:41:25.000 --> 00:41:26.400 solid waste fund to 00:41:26.400 --> 00:41:32.130 help offset the cost of that process on that project so I 00:41:32.130 --> 00:41:34.280 'll let that digest for 00:41:34.280 --> 00:41:43.670 the minute so in turn what what does that do for us by 00:41:43.670 --> 00:41:44.639 moving materials 00:41:44.639 --> 00:41:47.670 management out of the service center what we believe it'll 00:41:47.670 --> 00:41:48.559 do is it'll free 00:41:48.559 --> 00:41:52.409 up quite a bit of space and to allow our parks operations 00:41:52.409 --> 00:41:53.519 streets electric 00:41:53.519 --> 00:41:58.070 communications water distribution utility safety training 00:41:58.070 --> 00:41:58.880 it would allow 00:41:58.880 --> 00:42:02.119 us to expand further into that vacant footprint of the 00:42:02.119 --> 00:42:04.559 facility so before this 00:42:04.559 --> 00:42:07.929 future this the space here where it says future expansion 00:42:07.929 --> 00:42:09.440 again it showed 00:42:09.440 --> 00:42:12.550 twenty nine thousand it allows for a future expansion of 00:42:12.550 --> 00:42:13.760 our facility so what 00:42:13.760 --> 00:42:17.840 I decided what I provided here is a table of the current 00:42:17.840 --> 00:42:19.000 configuration of 00:42:19.000 --> 00:42:22.760 the square footage and again these are how these are high 00:42:22.760 --> 00:42:23.840 level planning 00:42:23.840 --> 00:42:26.860 estimates of the square footage nothing has been designed 00:42:26.860 --> 00:42:27.519 these are just 00:42:27.519 --> 00:42:30.960 conversations that have been had with our architect at a 00:42:30.960 --> 00:42:32.320 planning level from 00:42:32.320 --> 00:42:35.340 a planning level estimate and just what could happen if 00:42:35.340 --> 00:42:36.559 this space were vacated 00:42:36.559 --> 00:42:40.110 so what I wanted to show you here is just the current 00:42:40.110 --> 00:42:41.639 square footage and our 00:42:41.639 --> 00:42:44.389 current operations and the proposed square footage with 00:42:44.389 --> 00:42:45.480 materials management 00:42:45.480 --> 00:42:48.349 moving out of the service center on the first floor so you 00:42:48.349 --> 00:42:48.960 can see the 00:42:48.960 --> 00:42:52.130 difference and this is then what would happen on the second 00:42:52.130 --> 00:42:52.960 floor it would 00:42:52.960 --> 00:42:56.150 allow for engineering to expand water wastewater 00:42:56.150 --> 00:42:58.159 administration to to to be 00:42:58.159 --> 00:43:03.099 reconfigured in a much more holistic fashion purchasing 00:43:03.099 --> 00:43:04.119 administration the 00:43:04.119 --> 00:43:07.639 actual purchasing manager along with her staff would stay 00:43:07.639 --> 00:43:09.000 at the service center 00:43:09.000 --> 00:43:11.510 at this point it was just be the materials management staff 00:43:11.510 --> 00:43:12.159 that would be 00:43:12.159 --> 00:43:17.190 moving over to the service center so as you can see it does 00:43:17.190 --> 00:43:18.559 allow room for 00:43:18.559 --> 00:43:22.409 expansion on the previous slide so as our staff continues 00:43:22.409 --> 00:43:23.380 to grow we have 00:43:23.380 --> 00:43:27.380 about 18,000 square feet to move into that over time and so 00:43:27.380 --> 00:43:28.760 in essence it 00:43:28.760 --> 00:43:32.139 would forego the need having to build a second service 00:43:32.139 --> 00:43:33.400 center or a service 00:43:33.400 --> 00:43:40.340 center annex in the near future for us to make that happen 00:43:40.340 --> 00:43:42.360 it would be just 00:43:42.360 --> 00:43:46.079 under a nine million dollar investment to make that change 00:43:46.079 --> 00:43:48.079 to to renovate the 00:43:48.079 --> 00:43:50.460 service center we're talking about five point eight million 00:43:50.460 --> 00:43:51.039 dollars some 00:43:51.039 --> 00:43:53.320 additional side improvements that would be necessary there 00:43:53.320 --> 00:43:54.159 at the service center 00:43:54.159 --> 00:43:57.469 so all in construction and hard costs would be just under 00:43:57.469 --> 00:43:58.480 six point eight 00:43:58.480 --> 00:44:01.320 million dollars along with furniture fixtures and equipment 00:44:01.320 --> 00:44:02.980 to add into the 00:44:02.980 --> 00:44:05.820 additional footprint that would be moving into that vacant 00:44:05.820 --> 00:44:06.559 space what the 00:44:06.559 --> 00:44:10.039 design fees and the development development fees for that 00:44:10.039 --> 00:44:10.760 project so 00:44:10.760 --> 00:44:13.780 we're talking right under nine million dollars for that 00:44:13.780 --> 00:44:15.119 entire project to be 00:44:15.119 --> 00:44:20.599 completed and on the opposite side our funding sources that 00:44:20.599 --> 00:44:21.519 we've been working 00:44:21.519 --> 00:44:25.239 with the finance department to to at least from a high- 00:44:25.239 --> 00:44:27.119 level perspective from 00:44:27.119 --> 00:44:30.559 an allocation of if we were to move forward with this 00:44:30.559 --> 00:44:31.840 project what would be 00:44:31.840 --> 00:44:34.610 estimated that those respective funds and those areas of 00:44:34.610 --> 00:44:35.599 funding would come 00:44:35.599 --> 00:44:43.070 from so from a service center perspective we believe that 00:44:43.070 --> 00:44:43.480 moving 00:44:43.480 --> 00:44:47.699 purchasing from the service center to 651 Mayhill makes 00:44:47.699 --> 00:44:49.239 sense we believe that 00:44:49.239 --> 00:44:53.130 it allow us to to allow us to utilize some existing space 00:44:53.130 --> 00:44:54.440 that city already 00:44:54.440 --> 00:44:58.610 owns no need to purchase anything else allowed us allows us 00:44:58.610 --> 00:45:00.000 to expand into the 00:45:00.000 --> 00:45:04.320 existing space and fully utilize all the space areas that 00:45:04.320 --> 00:45:06.440 we have to date we 00:45:06.440 --> 00:45:09.539 believe it will meet the shortages that we have at the 00:45:09.539 --> 00:45:11.400 service center again it 00:45:11.400 --> 00:45:15.579 would allows us to from a standpoint from a construction to 00:45:15.579 --> 00:45:16.320 be minimal amounts of 00:45:16.320 --> 00:45:18.739 construction because you're not having to build new 00:45:18.739 --> 00:45:20.360 foundations you're utilizing 00:45:20.360 --> 00:45:23.469 existing footprints of existing facility so a lot of it's 00:45:23.469 --> 00:45:24.679 just renovation and 00:45:24.679 --> 00:45:28.400 retrofitting into existing into an existing facility it's 00:45:28.400 --> 00:45:29.320 scalable allows 00:45:29.320 --> 00:45:32.570 for future growth we believe that it does provide some 00:45:32.570 --> 00:45:33.760 efficiencies for city 00:45:33.760 --> 00:45:39.190 staff it would must be a much more inviting environment for 00:45:39.190 --> 00:45:40.039 our for the 00:45:40.039 --> 00:45:43.289 visiting public that comes in to see and visit with city 00:45:43.289 --> 00:45:44.559 staff when it comes to 00:45:44.559 --> 00:45:47.579 doing business it would be coder it would meet code 00:45:47.579 --> 00:45:48.519 requirements because we 00:45:48.519 --> 00:45:50.650 would have to add additional restroom facilities at the 00:45:50.650 --> 00:45:51.519 service center which 00:45:51.519 --> 00:45:56.070 were highly needed and so overall we believe that it's a 00:45:56.070 --> 00:45:57.360 good option for the 00:45:57.360 --> 00:45:59.889 staff to consider and for the and then the way it was 00:45:59.889 --> 00:46:01.360 presented to City Council 00:46:01.360 --> 00:46:05.469 we're in the process of in fact we just closed your request 00:46:05.469 --> 00:46:06.519 for qualifications 00:46:06.519 --> 00:46:10.369 for architectural services so just to kind of keep in mind 00:46:10.369 --> 00:46:11.480 that we have not 00:46:11.480 --> 00:46:15.389 spent any money on any of these projects these are all high 00:46:15.389 --> 00:46:16.760 level high level 00:46:16.760 --> 00:46:19.420 planning estimates but we have done a request for 00:46:19.420 --> 00:46:20.599 qualifications for 00:46:20.599 --> 00:46:24.849 architectural services that has closed and so what would we 00:46:24.849 --> 00:46:25.760 be doing and as 00:46:25.760 --> 00:46:29.719 this as staff reviews these requests for qualifications 00:46:29.719 --> 00:46:31.280 once an architect is 00:46:31.280 --> 00:46:35.099 selected and we begin contract negotiations we would bring 00:46:35.099 --> 00:46:35.400 that 00:46:35.400 --> 00:46:39.420 contract to the PUB for your consideration and then if 00:46:39.420 --> 00:46:40.400 voted favorably 00:46:40.400 --> 00:46:43.590 would it then be presented to City Council at a subsequent 00:46:43.590 --> 00:46:45.119 meeting any 00:46:45.119 --> 00:46:48.530 questions about about the service center so far because 00:46:48.530 --> 00:46:49.760 there are some more slides 00:46:49.760 --> 00:46:56.570 but it's about the traffic operations. Just a question 00:46:56.570 --> 00:46:56.599 about you were saying 00:46:56.599 --> 00:47:01.940 that these buildings were old 1960 1980 well the service 00:47:01.940 --> 00:47:03.880 centers 1980s but but 00:47:03.880 --> 00:47:06.570 the traffic operations which I'll show you here in just a 00:47:06.570 --> 00:47:07.679 moment that was built 00:47:07.679 --> 00:47:11.760 in the 1960s okay what you've said is so far so it's it's 00:47:11.760 --> 00:47:13.840 stable as far as you 00:47:13.840 --> 00:47:20.340 know as far as you know it's stable to you know redesign 00:47:20.340 --> 00:47:21.519 okay all right so 00:47:21.519 --> 00:47:23.809 we're talking about the difference between eight or nine 00:47:23.809 --> 00:47:24.559 million dollars 00:47:24.559 --> 00:47:28.659 and thank you to 21 million dollars before start from 00:47:28.659 --> 00:47:32.320 scratch. And we're 00:47:32.320 --> 00:47:37.550 using a building that wasn't being used. I just wanted to 00:47:37.550 --> 00:47:38.519 make sure that the 00:47:38.519 --> 00:47:43.960 existing building was stable. Yes ma'am it's safe and sound 00:47:43.960 --> 00:47:44.760 . Okay. I think this is the 00:47:44.760 --> 00:47:53.050 building that was being used. 1960 isn't that old. Yes they 00:47:53.050 --> 00:47:54.800 've been vacated from there. 00:47:54.800 --> 00:48:00.809 Yes. How does it work from a location standpoint for 00:48:00.809 --> 00:48:02.360 materials management to 00:48:02.360 --> 00:48:08.929 be on Mayhill for all the I don't know I'm assuming at some 00:48:08.929 --> 00:48:10.000 point in time 00:48:10.000 --> 00:48:14.940 everybody has to go there to get something. Correct. Well 00:48:14.940 --> 00:48:16.360 it is change so 00:48:16.360 --> 00:48:19.989 that is it is I guess a con in the standpoint of the pros 00:48:19.989 --> 00:48:21.000 and cons of that 00:48:21.000 --> 00:48:24.719 facility but it will be an adjustment and we were working 00:48:24.719 --> 00:48:25.320 with materials 00:48:25.320 --> 00:48:28.559 management to make sure that that operations that are 00:48:28.559 --> 00:48:29.679 maintained at the 00:48:29.679 --> 00:48:32.119 service center that they have the adequate supplies they 00:48:32.119 --> 00:48:32.840 need to make sure 00:48:32.840 --> 00:48:36.559 they can leave from their location and work in a very 00:48:36.559 --> 00:48:38.880 efficient manner but but 00:48:38.880 --> 00:48:42.010 certainly it will be a change and it is the service center 00:48:42.010 --> 00:48:43.159 where it's located 00:48:43.159 --> 00:48:46.340 now in the central part of town moving it over to to May 00:48:46.340 --> 00:48:47.559 hill will be a change 00:48:47.559 --> 00:48:50.619 so there'll be an adjustment that will need to be made and 00:48:50.619 --> 00:48:51.599 and we think we can 00:48:51.599 --> 00:48:56.579 work through that. How many issues do you have during the 00:48:56.579 --> 00:48:59.360 day? Sir. How many visitors do you have in and out 00:48:59.360 --> 00:49:02.079 during a day? Of the service center? Material management. 00:49:02.079 --> 00:49:04.360 Oh goodness I would 00:49:04.360 --> 00:49:07.380 imagine just about every single operation probably comes in 00:49:07.380 --> 00:49:07.880 and out of 00:49:07.880 --> 00:49:11.760 materials management they just walk across and so it'll be 00:49:11.760 --> 00:49:12.480 a lot of them 00:49:12.480 --> 00:49:15.909 there'll be a lot more coordination that's needed. We're 00:49:15.909 --> 00:49:17.199 not utilizing the 00:49:17.199 --> 00:49:20.579 train for shipping right there are we because the train 00:49:20.579 --> 00:49:21.619 goes right by the 00:49:21.619 --> 00:49:32.239 existing location. Mostly it's all dropped by truck. So 00:49:32.239 --> 00:49:33.000 moving on to 00:49:33.000 --> 00:49:36.159 traffic operation this is the building that was built in 00:49:36.159 --> 00:49:38.079 the 60s this is a one 00:49:38.079 --> 00:49:41.260 of the entrances to the service center and that building 00:49:41.260 --> 00:49:42.519 there is our traffic 00:49:42.519 --> 00:49:46.840 operations facility. It was built in the 1960s is 00:49:46.840 --> 00:49:48.519 approximately 4,000 square foot 00:49:48.519 --> 00:49:54.079 it's the former former animal shelter facility. It's been 00:49:54.079 --> 00:49:55.519 utilized by our 00:49:55.519 --> 00:49:59.480 traffic operations folks since the mid 80s and again some 00:49:59.480 --> 00:50:00.119 of the same 00:50:00.119 --> 00:50:03.210 statistics that I showed you earlier about the size of Dent 00:50:03.210 --> 00:50:04.719 on over the years 00:50:04.719 --> 00:50:08.039 and again if you can imagine the amount of signals that we 00:50:08.039 --> 00:50:09.199 've added over the 00:50:09.199 --> 00:50:12.219 years and the amount of rows that are maintained stop signs 00:50:12.219 --> 00:50:13.360 etc it's quite a bit 00:50:13.360 --> 00:50:15.710 that's happened and they've been utilizing that same 00:50:15.710 --> 00:50:17.440 footprint for for 00:50:17.440 --> 00:50:23.130 30 plus years. Currently non full-time full-time equival 00:50:23.130 --> 00:50:25.639 ents FTEs are housed at 00:50:25.639 --> 00:50:28.840 our traffic operations building. While it does show no 00:50:28.840 --> 00:50:30.119 vehicle bays I mean there 00:50:30.119 --> 00:50:33.559 is a garage door but if you'll see a photo here in a minute 00:50:33.559 --> 00:50:34.440 it does not act 00:50:34.440 --> 00:50:38.400 as a base basically just another storage area for our folks 00:50:38.400 --> 00:50:39.000 and so it's 00:50:39.000 --> 00:50:43.550 very cramped there is no room for expansion and again it is 00:50:43.550 --> 00:50:44.079 the former 00:50:44.079 --> 00:50:49.880 animal control facility so it's time it's time to to 00:50:49.880 --> 00:50:51.639 upgrade our facilities 00:50:51.639 --> 00:50:54.389 for this for the staff and quite honestly they're really it 00:50:54.389 --> 00:50:55.079 's not designed 00:50:55.079 --> 00:50:58.610 for new technology as we replace several of our aging 00:50:58.610 --> 00:51:01.679 traffic signals they are in 00:51:01.679 --> 00:51:04.860 essence smart signals they can be worked remotely and 00:51:04.860 --> 00:51:06.199 things that nature you can 00:51:06.199 --> 00:51:08.940 operate those from a centralized location this facility 00:51:08.940 --> 00:51:09.719 doesn't really 00:51:09.719 --> 00:51:12.460 house it doesn't really lends itself for that type of 00:51:12.460 --> 00:51:13.960 operation so it's very 00:51:13.960 --> 00:51:17.480 manually oriented when it comes to working a traffic signal 00:51:17.480 --> 00:51:18.239 for our staff 00:51:18.239 --> 00:51:22.519 so any type of remote locate remote login to to to work 00:51:22.519 --> 00:51:23.760 through these 00:51:23.760 --> 00:51:27.420 signals it just doesn't happen at this location. So again 00:51:27.420 --> 00:51:28.960 some photos so you can 00:51:28.960 --> 00:51:31.980 see the location this is basically some of the control 00:51:31.980 --> 00:51:33.199 centers that we have for 00:51:33.199 --> 00:51:36.750 our traffic operations here and then here's some of our 00:51:36.750 --> 00:51:37.880 staff areas where we 00:51:37.880 --> 00:51:41.349 work in and and again that's that bay door area where we 00:51:41.349 --> 00:51:42.480 have some of our 00:51:42.480 --> 00:51:45.659 equipment and supplies and signs and that are that are 00:51:45.659 --> 00:51:46.960 housed there so it's 00:51:46.960 --> 00:51:51.659 it's a very cramped space it's very small and again doesn't 00:51:51.659 --> 00:51:53.159 really allow for 00:51:53.159 --> 00:51:58.949 our staff to work in the most in a good area for it for 00:51:58.949 --> 00:52:00.360 what they need to do in 00:52:00.360 --> 00:52:03.929 the amount of work that they have to do. To give you an 00:52:03.929 --> 00:52:05.639 idea there was a bond 00:52:05.639 --> 00:52:10.289 package item back in 2014 where the citizens voted to to 00:52:10.289 --> 00:52:11.639 have the city build 00:52:11.639 --> 00:52:17.889 a traffic operations facility and there had been some some 00:52:17.889 --> 00:52:18.159 some planning 00:52:18.159 --> 00:52:21.449 documents put together some planning level estimates that 00:52:21.449 --> 00:52:22.079 were put together 00:52:22.079 --> 00:52:25.619 of building a 10,000 square foot facility actually on the 00:52:25.619 --> 00:52:26.239 service center 00:52:26.239 --> 00:52:29.780 campus and so but one of the options that was going to 00:52:29.780 --> 00:52:31.199 happen with that with 00:52:31.199 --> 00:52:35.400 that process was to they were gonna the thought was to real 00:52:35.400 --> 00:52:37.079 ign Roodale Road in 00:52:37.079 --> 00:52:42.019 that location along with some other interior streets to to 00:52:42.019 --> 00:52:42.960 to configure to 00:52:42.960 --> 00:52:47.210 be reconfigured for traffic operations along with just just 00:52:47.210 --> 00:52:48.239 the alignment of 00:52:48.239 --> 00:52:52.579 Roodale Road for the ease of traffic through that location. 00:52:52.579 --> 00:52:53.320 When those 00:52:53.320 --> 00:52:57.880 planning level estimates were conducted back in 2018 the 00:52:57.880 --> 00:52:58.440 construction 00:52:58.440 --> 00:53:01.599 estimates came in at 2.2 million dollars which obviously is 00:53:01.599 --> 00:53:02.760 higher than the 1.5 00:53:02.760 --> 00:53:07.119 million that was approved by the bond by by the community 00:53:07.119 --> 00:53:08.480 however it did not 00:53:08.480 --> 00:53:10.829 include any furniture fixtures and equipment these high- 00:53:10.829 --> 00:53:11.559 level planning 00:53:11.559 --> 00:53:15.210 estimates and there was and the laid-out yard also was not 00:53:15.210 --> 00:53:16.239 factored into that 00:53:16.239 --> 00:53:20.139 cost so right then and there we were already 700,000 over 00:53:20.139 --> 00:53:21.119 budget plus there 00:53:21.119 --> 00:53:25.960 were other components that were still not not not taken 00:53:25.960 --> 00:53:27.360 into account as part 00:53:27.360 --> 00:53:30.139 of the project so it could very easily have been nearly 00:53:30.139 --> 00:53:31.320 three million dollars 00:53:31.320 --> 00:53:34.340 or twice the amount that was approved by the bond committee 00:53:34.340 --> 00:53:35.880 and by the by the 00:53:35.880 --> 00:53:38.570 community so at the time the thought was let's put the 00:53:38.570 --> 00:53:39.760 project on hold let's 00:53:39.760 --> 00:53:43.809 reassess and see what other options are considered could be 00:53:43.809 --> 00:53:45.360 considered so again 00:53:45.360 --> 00:53:51.039 with new city management we revisited the issue and and and 00:53:51.039 --> 00:53:52.239 felt we needed to 00:53:52.239 --> 00:53:56.289 what can we do to advance the conversation and see what 00:53:56.289 --> 00:53:57.300 options were 00:53:57.300 --> 00:54:01.650 made available and so the thought was again looking at the 00:54:01.650 --> 00:54:03.400 existing facilities 00:54:03.400 --> 00:54:05.869 as we talked about for materials management could we 00:54:05.869 --> 00:54:07.280 incorporate 10,000 00:54:07.280 --> 00:54:13.460 square feet into the into the leftover space for 651 May 00:54:13.460 --> 00:54:15.000 hill and so again the 00:54:15.000 --> 00:54:19.550 thought was could we take that the 10,000 square foot 00:54:19.550 --> 00:54:21.960 facility renovate 00:54:21.960 --> 00:54:25.769 651 Mayhill and incorporate traffic operations into that 00:54:25.769 --> 00:54:27.000 location and so 00:54:27.000 --> 00:54:30.630 that's one of the options that we considered so we we 00:54:30.630 --> 00:54:33.280 believe that we can 00:54:33.280 --> 00:54:36.360 incorporate the 1.5 million dollars retrofit the interior 00:54:36.360 --> 00:54:39.199 of 651 Mayhill this 00:54:39.199 --> 00:54:42.449 information was taken to the bond oversight committee in 00:54:42.449 --> 00:54:43.440 late January and 00:54:43.440 --> 00:54:47.699 they unanimously approved it and so I can show you here 00:54:47.699 --> 00:54:49.519 just a kind of a 00:54:49.519 --> 00:54:54.480 rudimentary site plan of here's materials management or 00:54:54.480 --> 00:54:55.039 incorporating 00:54:55.039 --> 00:54:58.519 their 61,000 square foot facility here's traffic control 00:54:58.519 --> 00:55:00.079 incorporating 10,000 00:55:00.079 --> 00:55:03.360 square foot allows for an additional 10,000 square feet of 00:55:03.360 --> 00:55:04.440 future expansion if 00:55:04.440 --> 00:55:08.400 needed over time and incorporate some additional parking 00:55:08.400 --> 00:55:10.039 for that operation of 00:55:10.039 --> 00:55:16.880 traffic here the financials moving that 1.5 million dollars 00:55:16.880 --> 00:55:19.159 into 651 it would 00:55:19.159 --> 00:55:23.800 include the parking stalls there would be some furniture 00:55:23.800 --> 00:55:25.559 and fixtures cost that 00:55:25.559 --> 00:55:29.000 were needed we would need to do some design elements for 00:55:29.000 --> 00:55:30.039 that so in essence 00:55:30.039 --> 00:55:33.179 all-in for that entire project we're estimating it just 00:55:33.179 --> 00:55:34.480 under 2.2 million 00:55:34.480 --> 00:55:37.789 dollars which is very similar to the previous budget we had 00:55:37.789 --> 00:55:38.599 come in at but 00:55:38.599 --> 00:55:41.750 this is all-in with all cost versus the other one there 00:55:41.750 --> 00:55:43.360 were still some elements 00:55:43.360 --> 00:55:47.739 that were missing so we think this is based on what we've 00:55:47.739 --> 00:55:49.239 in conversations 00:55:49.239 --> 00:55:52.610 with the architect we believe that this is a you know a 00:55:52.610 --> 00:55:53.280 really a good project 00:55:53.280 --> 00:55:57.079 and it would be all-in from the standpoint of moving that 00:55:57.079 --> 00:55:57.699 operation 00:55:57.699 --> 00:56:03.039 over and then again from a financials incorporating the 1.5 00:56:03.039 --> 00:56:03.639 million dollars 00:56:03.639 --> 00:56:07.260 general obligation bonds that were approved by by the 00:56:07.260 --> 00:56:08.599 community and then 00:56:08.599 --> 00:56:13.440 some excess CEOs and solid waste to make up the difference 00:56:13.440 --> 00:56:14.840 so for the 2.2 00:56:14.840 --> 00:56:22.239 million and that's just that doesn't include the technology 00:56:22.239 --> 00:56:23.760 correct for the 00:56:23.760 --> 00:56:27.800 traffic correct correct facility correct it'll include some 00:56:27.800 --> 00:56:28.480 but not the whole 00:56:28.480 --> 00:56:35.460 thing and the excess certificates of obligation if that's 00:56:35.460 --> 00:56:36.519 because we're not 00:56:36.519 --> 00:56:40.079 doing something solid waste that we plan to use this for 00:56:40.079 --> 00:56:42.199 yes ma'am we have about 00:56:42.199 --> 00:56:45.960 4.2 million dollars of excess CEOs that were planned we're 00:56:45.960 --> 00:56:47.119 already issued we're 00:56:47.119 --> 00:56:50.369 planned for something else and so the proposal here is to 00:56:50.369 --> 00:56:51.239 use it for this 00:56:51.239 --> 00:56:54.889 purpose and so then the city's materials management fund 00:56:54.889 --> 00:56:55.960 and also then the general 00:56:55.960 --> 00:56:58.980 fund traffic is housed in the general fund would pay a 00:56:58.980 --> 00:57:00.519 rental back to solid 00:57:00.519 --> 00:57:04.599 waste offset that debt and so it really you know helps 00:57:04.599 --> 00:57:06.239 solid waste fund as 00:57:06.239 --> 00:57:09.380 well the idea would be that that asset would continue to be 00:57:09.380 --> 00:57:10.400 a solid waste asset 00:57:10.400 --> 00:57:14.650 met with a with the city's bond council and we think it's 00:57:14.650 --> 00:57:15.519 an appropriate use 00:57:15.519 --> 00:57:18.800 there is no private activity issue that arises out of this 00:57:18.800 --> 00:57:20.079 it's the city itself 00:57:20.079 --> 00:57:24.059 and so it's an allowable use you read my mind Tony you knew 00:57:24.059 --> 00:57:25.280 what my next question 00:57:25.280 --> 00:57:29.880 was thank you so that that offset was taken into account 00:57:29.880 --> 00:57:31.239 for the previous 00:57:31.239 --> 00:57:36.179 item we had yes sir it's already built into that into that 00:57:36.179 --> 00:57:38.840 forecast yes sir 00:57:40.840 --> 00:57:44.650 so again some of the issues that it solves it does fulfill 00:57:44.650 --> 00:57:45.559 the bond 00:57:45.559 --> 00:57:48.579 commitment that was made to the community it's utilizing 00:57:48.579 --> 00:57:49.239 with with 00:57:49.239 --> 00:57:53.789 existing bond funds as budgeted utilize existing space that 00:57:53.789 --> 00:57:54.440 the city already 00:57:54.440 --> 00:57:58.289 owns allows for future growth it's scalable allows for the 00:57:58.289 --> 00:57:59.000 state of the art 00:57:59.000 --> 00:58:02.659 components that we need to maintain and and expand our 00:58:02.659 --> 00:58:04.400 operations and expand our 00:58:04.400 --> 00:58:07.090 footprint when it comes to replacing our traffic signals 00:58:07.090 --> 00:58:08.599 and our community we 00:58:08.599 --> 00:58:10.989 believe that it provides some efficiencies by centralizing 00:58:10.989 --> 00:58:11.320 a lot of 00:58:11.320 --> 00:58:14.690 these operations that right now are done manually on site 00:58:14.690 --> 00:58:15.400 there at the 00:58:15.400 --> 00:58:18.650 intersection so allows for safety allows for a lot of 00:58:18.650 --> 00:58:19.599 different things to be done 00:58:19.599 --> 00:58:23.889 from a remote location or centralized location again as I 00:58:23.889 --> 00:58:24.920 mentioned earlier 00:58:24.920 --> 00:58:26.949 this information was presented to the bond oversight 00:58:26.949 --> 00:58:27.880 committee back in late 00:58:27.880 --> 00:58:31.409 January it was approved unanimously and then really the 00:58:31.409 --> 00:58:32.320 next steps is we're in 00:58:32.320 --> 00:58:36.489 the process of reviewing architects so again not a single 00:58:36.489 --> 00:58:38.039 penny has been spent 00:58:38.039 --> 00:58:42.039 on any of these projects so again this information was 00:58:42.039 --> 00:58:42.840 presented to council 00:58:42.840 --> 00:58:46.090 back in February we wanted to present it to you tonight to 00:58:46.090 --> 00:58:47.239 keep you informed of 00:58:47.239 --> 00:58:50.030 what we were what we were wanting to do and like to do and 00:58:50.030 --> 00:58:50.639 seek your 00:58:50.639 --> 00:58:54.119 recommendation for moving this process forward and as and 00:58:54.119 --> 00:58:55.679 as mentioned if as we 00:58:55.679 --> 00:58:58.760 go through the process of selecting an architect we'll 00:58:58.760 --> 00:59:00.159 bring that selection to 00:59:00.159 --> 00:59:05.400 the pub with with the requisite funding to get your 00:59:05.400 --> 00:59:06.440 recommendation and if 00:59:06.440 --> 00:59:09.460 recommended favorably that would then be sent to the City 00:59:09.460 --> 00:59:10.400 Council at one of their 00:59:10.400 --> 00:59:21.579 upcoming meetings okay questions we with the technology 00:59:21.579 --> 00:59:22.920 shortcomings that you say 00:59:22.920 --> 00:59:26.530 that the existing traffic operations building has what can 00:59:26.530 --> 00:59:27.599 you touch on what 00:59:27.599 --> 00:59:32.719 those might be and how they'll be alleviated out on Mayhill 00:59:32.719 --> 00:59:33.400 they're just 00:59:33.400 --> 00:59:37.570 metal buildings so there's really not there's really not 00:59:37.570 --> 00:59:38.280 much difference 00:59:38.280 --> 00:59:42.039 between the building on Mayhill off of Mayhill and the 00:59:42.039 --> 00:59:43.119 building that we 00:59:43.119 --> 00:59:47.679 currently have well it in size right well right they're 00:59:47.679 --> 00:59:48.679 they're both metal 00:59:48.679 --> 00:59:52.170 buildings of the the one on Mayhill can be again with 00:59:52.170 --> 00:59:53.800 working with an architect 00:59:53.800 --> 00:59:58.039 will be insulated will be I mean it'll it'll look like an 00:59:58.039 --> 00:59:59.039 office on the 00:59:59.039 --> 01:00:02.559 interior would allow for some bays it'll allow for 01:00:02.559 --> 01:00:06.679 workspace for our our sign 01:00:06.679 --> 01:00:12.019 sign crews so they can create signs and change create stop 01:00:12.019 --> 01:00:13.760 signs and sign blades 01:00:13.760 --> 01:00:19.409 for street signs etc from a technology perspective and some 01:00:19.409 --> 01:00:19.760 of the traffic 01:00:19.760 --> 01:00:23.010 operation facilities I've been in I mean it literally looks 01:00:23.010 --> 01:00:24.239 like NASA and you've 01:00:24.239 --> 01:00:27.730 got all these flat panels and you're able to meet able to 01:00:27.730 --> 01:00:28.840 see your your city 01:00:28.840 --> 01:00:32.969 out your your intersections via cameras etc so while we do 01:00:32.969 --> 01:00:34.000 have have some of 01:00:34.000 --> 01:00:37.380 that technology there at the existing facility it's not to 01:00:37.380 --> 01:00:38.360 the extent it could 01:00:38.360 --> 01:00:41.380 be as we continue to expand our footprint and replacing 01:00:41.380 --> 01:00:41.760 these older 01:00:41.760 --> 01:00:46.340 older intersections with your traffic signals okay I have 01:00:46.340 --> 01:00:47.159 one more question 01:00:47.159 --> 01:00:50.880 it's just some clarification for me so the bond oversight 01:00:50.880 --> 01:00:53.099 committee so they 01:00:53.099 --> 01:00:57.150 meet and they reviewed the original intent of the bond 01:00:57.150 --> 01:00:58.800 committee before and 01:00:58.800 --> 01:01:03.099 they review the intent of the ordinance that the city voted 01:01:03.099 --> 01:01:03.980 on and then 01:01:03.980 --> 01:01:07.230 determined that the funds can be reallocated to a project 01:01:07.230 --> 01:01:08.159 that the voters 01:01:08.159 --> 01:01:12.710 didn't approve I'm just curious how that works so about 01:01:12.710 --> 01:01:13.599 every five years the 01:01:13.599 --> 01:01:16.860 council appoints a blue ribbon committee it's about 50 you 01:01:16.860 --> 01:01:18.840 know citizens I think 01:01:18.840 --> 01:01:21.920 each council member gets about seven that they can appoint 01:01:21.920 --> 01:01:22.719 from that 01:01:22.719 --> 01:01:25.739 generally speaking that that committee will break up into 01:01:25.739 --> 01:01:27.800 subcommittees and so 01:01:27.800 --> 01:01:29.800 once the committee's work's been done and the 01:01:29.800 --> 01:01:31.239 recommendations been made and 01:01:31.239 --> 01:01:35.579 elections been had generally speaking the chairman as there 01:01:35.579 --> 01:01:36.840 's there's co-chairmans 01:01:36.840 --> 01:01:39.480 of the entire committee and then the chairs of the of the 01:01:39.480 --> 01:01:40.599 subcommittees then 01:01:40.599 --> 01:01:43.840 become the bond oversight committee so it's the same 01:01:43.840 --> 01:01:45.320 individuals that were 01:01:45.320 --> 01:01:47.929 involved from the very beginning on what those projects 01:01:47.929 --> 01:01:49.320 were and what was decided 01:01:49.320 --> 01:01:53.039 they're fully in tune believe me on what what the intent 01:01:53.039 --> 01:01:54.000 was for those 01:01:54.000 --> 01:01:57.519 individual projects we do try to meet with them at least 01:01:57.519 --> 01:01:58.559 annually that we have 01:01:58.559 --> 01:02:01.179 been talking about meeting with them I believe quarterly 01:02:01.179 --> 01:02:02.159 now because of some of 01:02:02.159 --> 01:02:06.119 these changes so we do review this and from time to time 01:02:06.119 --> 01:02:07.679 there are reallocations 01:02:07.679 --> 01:02:12.170 that occur from one project to another but generally 01:02:12.170 --> 01:02:13.079 speaking most of those 01:02:13.079 --> 01:02:17.440 projects stay intact unless there's you know some other 01:02:17.440 --> 01:02:20.889 extenuating circumstances and I will tell you in the 2005 01:02:20.889 --> 01:02:22.280 bond program there was a 01:02:22.280 --> 01:02:26.829 couple of projects where the city had issued bonds US 377 01:02:26.829 --> 01:02:28.800 FM 1830 those 01:02:28.800 --> 01:02:32.760 project was subsequently funded by other sources external 01:02:32.760 --> 01:02:34.079 to the city so that 01:02:34.079 --> 01:02:37.690 resulted in some dollars that we had available so you know 01:02:37.690 --> 01:02:38.159 part of our 01:02:38.159 --> 01:02:40.840 recommendation to the council tomorrow will be to reall 01:02:40.840 --> 01:02:42.079 ocate those dollars for 01:02:42.079 --> 01:02:45.480 some other projects that are in existence and so so again 01:02:45.480 --> 01:02:46.320 yeah we have a 01:02:46.320 --> 01:02:49.139 lot of conversations with that committee but generally 01:02:49.139 --> 01:02:50.280 speaking unless there's 01:02:50.280 --> 01:02:52.750 some exchange circumstance those projects that were 01:02:52.750 --> 01:02:53.639 identified for the 01:02:53.639 --> 01:02:56.659 for the citizens are the ones that we work on okay and so 01:02:56.659 --> 01:02:58.559 the current oversight 01:02:58.559 --> 01:03:02.320 committee is made up of the chairpeople from the 2016 bond 01:03:02.320 --> 01:03:03.239 or you actually have 01:03:03.239 --> 01:03:06.280 multiple bond oversight committees that are made up of the 01:03:06.280 --> 01:03:07.280 chairpeople from 01:03:07.280 --> 01:03:11.239 those years that those bonds were presented the the only 01:03:11.239 --> 01:03:12.159 committee that we 01:03:12.159 --> 01:03:16.500 have currently is from the 2014 bond election and as a 01:03:16.500 --> 01:03:17.599 matter of fact the pub 01:03:17.599 --> 01:03:21.679 chairman is the chairman of that committee we do have a 01:03:21.679 --> 01:03:22.599 2000 01:03:26.599 --> 01:03:30.090 just trying to get some clarification now this work we also 01:03:30.090 --> 01:03:31.599 had a an oversight 01:03:31.599 --> 01:03:36.960 committee from the 2012 bond program we did late last year 01:03:36.960 --> 01:03:38.199 attempted to get 01:03:38.199 --> 01:03:40.880 those two committees together unfortunately some of those 01:03:40.880 --> 01:03:41.440 members have 01:03:41.440 --> 01:03:45.340 now moved on and so we've not officially dissolved it so 01:03:45.340 --> 01:03:46.559 what we've asked the 01:03:46.559 --> 01:03:49.579 2014 bond oversight committee because some of the projects 01:03:49.579 --> 01:03:50.280 are very similar 01:03:50.280 --> 01:03:53.440 street reconstruction was 2012 we've asked them to make a 01:03:53.440 --> 01:03:57.159 recommendation on the 2005 projects 2012 projects and the 01:03:57.159 --> 01:03:58.320 14 projects as well 01:03:58.320 --> 01:04:06.239 okay thank you for sure okay I just have one comment and I 01:04:06.239 --> 01:04:07.679 guess it's a concern 01:04:07.679 --> 01:04:11.400 with some lost efficiency and in splitting your material 01:04:11.400 --> 01:04:12.519 management area 01:04:12.519 --> 01:04:16.329 away from your workforce having had some experience with 01:04:16.329 --> 01:04:18.440 that and losing employees 01:04:18.440 --> 01:04:22.550 on a much smaller campus than you guys are working with in 01:04:22.550 --> 01:04:25.039 making those trips I 01:04:25.039 --> 01:04:28.289 think it's something you need to take a deep look at with 01:04:28.289 --> 01:04:29.400 your supervisors 01:04:29.400 --> 01:04:37.739 absolutely we definitely will other comments questions you 01:04:37.739 --> 01:04:38.639 need an 01:04:38.639 --> 01:04:45.090 indication from us then as far as what what the committee's 01:04:45.090 --> 01:04:46.760 preference is I say 01:04:46.760 --> 01:04:56.150 go ahead thank you thanks yeah well on 22 million well yeah 01:04:56.150 --> 01:05:00.000 plus it's the best 01:05:00.000 --> 01:05:04.730 thing I mean you get you get a lot of room to grow if you 01:05:04.730 --> 01:05:07.440 will yeah that you're 01:05:07.440 --> 01:05:14.880 gonna need eventually anyway okay thank you thank you 01:05:16.760 --> 01:05:29.679 okay see what we have we have a closed meeting is the next 01:05:29.679 --> 01:05:32.599 thing on the agenda 01:05:32.599 --> 01:05:39.440 I know we've got some people here that that really deals 01:05:39.440 --> 01:05:41.679 with one one issue one 01:05:41.679 --> 01:05:46.789 matter on the regular agenda yeah I'm thinking we could do 01:05:46.789 --> 01:05:51.239 that and we yeah and 01:05:51.239 --> 01:05:54.400 then come back and pick up the one that deals with closed 01:05:54.400 --> 01:05:55.440 meeting after yeah 01:05:55.440 --> 01:06:02.559 after okay okay trying to make sure buddy gets home in time 01:06:02.559 --> 01:06:03.320 to watch part of 01:06:03.320 --> 01:06:08.260 the North Texas basketball game tonight or listen to it 01:06:08.260 --> 01:06:11.159 anyway okay so we'll 01:06:11.159 --> 01:06:14.769 rather than going to close meeting we'll do the do the 01:06:14.769 --> 01:06:17.199 regular meeting we have a 01:06:17.199 --> 01:06:31.699 consent agenda with let's see five items on the consent 01:06:31.699 --> 01:06:34.039 agenda is there any 01:06:34.039 --> 01:06:39.440 member who would like to have any of those items pulled for 01:06:39.440 --> 01:06:40.639 individual 01:06:40.639 --> 01:06:43.159 consideration 01:06:48.519 --> 01:06:53.489 hearing none then is there a motion to approve the consent 01:06:53.489 --> 01:06:56.559 agenda so moved 01:06:56.559 --> 01:07:01.920 second of a motion second to approve the items item a b c d 01:07:01.920 --> 01:07:03.480 and e on the 01:07:03.480 --> 01:07:09.380 consent agenda is there further discussion all in favor 01:07:09.380 --> 01:07:11.280 then say aye any 01:07:11.280 --> 01:07:18.130 opposed same sign okay consent agenda is approved items for 01:07:18.130 --> 01:07:18.599 individual 01:07:18.599 --> 01:07:24.250 consideration first item a which is to consider approval of 01:07:24.250 --> 01:07:25.199 the public 01:07:25.199 --> 01:07:30.610 utilities board meeting minutes of February 26 2018 are 01:07:30.610 --> 01:07:32.440 there any questions 01:07:32.440 --> 01:07:38.130 additions corrections for to those minutes if not then is 01:07:38.130 --> 01:07:39.639 there a motion to 01:07:39.639 --> 01:07:46.989 approve those as submitted so moved motion second and a 01:07:46.989 --> 01:07:48.679 second discussion 01:07:48.679 --> 01:07:55.320 all in favor say aye any opposed same sign okay item B 01:07:55.320 --> 01:07:57.880 under items for 01:07:57.880 --> 01:08:01.039 individual consideration is to consider recommending 01:08:01.039 --> 01:08:02.280 approval of the watershed 01:08:02.280 --> 01:08:06.320 protection division sponsorship agreement with keep didn't 01:08:06.320 --> 01:08:07.079 beautiful 01:08:07.079 --> 01:08:11.800 incorporated in the amount of $8,000 01:08:18.119 --> 01:08:18.569 good evening pb my name is Deb Rivera I'm with 01:08:18.569 --> 01:08:23.520 environmental services tonight 01:08:23.520 --> 01:08:30.779 staff is requesting the recommendation for expanding $8,000 01:08:30.779 --> 01:08:32.520 for sponsorship 01:08:36.399 --> 01:08:39.500 watershed protection allocate fund annually for this 01:08:39.500 --> 01:08:41.479 purpose and the 01:08:41.479 --> 01:08:44.960 purpose though the reason why we do it is just for 01:08:44.960 --> 01:08:46.619 promoting pollution 01:08:46.619 --> 01:08:50.489 prevention it's on water and water quality awareness and to 01:08:50.489 --> 01:08:51.439 meet the 01:08:51.439 --> 01:08:54.630 requirements of the MS4 permit which is the municipal 01:08:54.630 --> 01:08:56.439 separate sewer site or a 01:08:56.439 --> 01:09:01.779 system I'm sorry separate storm sewer system with the CQ by 01:09:01.779 --> 01:09:04.239 using the KDB 01:09:04.239 --> 01:09:08.720 staff is able to capitalize in the network of contacts that 01:09:08.720 --> 01:09:10.039 KDB already has 01:09:10.039 --> 01:09:15.069 to use the volunteer base over 2,000 people that KDB 01:09:15.069 --> 01:09:16.800 currently has and to 01:09:16.800 --> 01:09:20.649 use establish events that the community would recognize 01:09:20.649 --> 01:09:22.199 already in the last two 01:09:22.199 --> 01:09:24.989 years staff have allocated between nine thousand ninety 01:09:24.989 --> 01:09:27.000 five hundred dollars for 01:09:27.000 --> 01:09:35.300 that purpose we are requesting to spend eight thousand 01:09:35.300 --> 01:09:36.960 dollars for paying into 01:09:36.960 --> 01:09:39.680 the Red One Festival the great American cleanup and the 01:09:39.680 --> 01:09:41.000 environmental grant 01:09:41.000 --> 01:09:45.569 program for a total of 8,000 however due to a rollover 01:09:45.569 --> 01:09:47.720 funds from last year we 01:09:47.720 --> 01:09:51.439 are actually requesting for eighteen I'm sorry fifteen 01:09:51.439 --> 01:09:52.600 hundred dollars to be used 01:09:52.600 --> 01:09:57.329 towards that so we will end up paying sixty five hundreds 01:09:57.329 --> 01:09:58.680 to keep the kid 01:09:58.680 --> 01:10:04.960 that and beautiful at this point the staff is recommending 01:10:04.960 --> 01:10:05.880 on maintaining the 01:10:05.880 --> 01:10:09.920 sponsorship to KDB to approve the requested expenditure of 01:10:09.920 --> 01:10:12.840 sixty five hundred dollars and to adhere the resolution 01:10:12.840 --> 01:10:16.199 passed in 2018 about how to expand 01:10:16.199 --> 01:10:20.750 sponsorship funds that was ordinance I'm sorry resolution 01:10:20.750 --> 01:10:22.479 eighteen zero nine five 01:10:22.479 --> 01:10:31.590 any questions questions yes what is the MS4 MS4 is a permit 01:10:31.590 --> 01:10:32.279 that the city has 01:10:32.279 --> 01:10:38.159 with TCQ and it is for the municipal separate storm sewer 01:10:38.159 --> 01:10:39.920 system and that's 01:10:39.920 --> 01:10:43.640 a permit that the city have to maintain every five years 01:10:43.640 --> 01:10:44.880 with TCQ every 01:10:44.880 --> 01:10:51.340 municipal has to do that across the country and just to be 01:10:51.340 --> 01:10:54.279 clear this is we 01:10:54.279 --> 01:10:57.840 just approve the minutes from last time those were DME 01:10:57.840 --> 01:10:59.840 funds that we looked at 01:10:59.840 --> 01:11:04.390 last time this is a wastewater right watershed watershed 01:11:04.390 --> 01:11:06.520 protection and I'll 01:11:06.520 --> 01:11:10.050 make the same statement I made last time I think it's a 01:11:10.050 --> 01:11:12.520 great way to leverage 01:11:12.520 --> 01:11:16.520 keeping it beautiful is a good good job in leveraging 01:11:16.520 --> 01:11:18.600 public money with private 01:11:18.600 --> 01:11:23.300 donations and private volunteer hours and so they do a good 01:11:23.300 --> 01:11:26.560 job so 01:11:26.560 --> 01:11:33.909 2000 people 2000 people those on the events that we are 01:11:33.909 --> 01:11:34.960 participating in have 01:11:34.960 --> 01:11:38.210 been for 13 years the community already recognized them 01:11:38.210 --> 01:11:39.399 they actually attend 01:11:39.399 --> 01:11:42.770 those on a regular basis so it's definitely a win-win 01:11:42.770 --> 01:11:44.359 situation for both 01:11:44.359 --> 01:11:50.760 KDB and watershed protection okay we have a motion then on 01:11:50.760 --> 01:11:53.880 item B 01:11:53.880 --> 01:12:00.920 much to approve and a second further discussion all in 01:12:00.920 --> 01:12:02.880 favor say aye any 01:12:02.880 --> 01:12:09.960 opposed same sign thank you items passes 01:12:13.920 --> 01:12:22.390 okay we can item C which is to consider recommending 01:12:22.390 --> 01:12:23.399 adoption of an ordinance 01:12:23.399 --> 01:12:29.880 for the city of Denton amending ordinance number 2017 273 01:12:29.880 --> 01:12:31.720 to reduce solid waste 01:12:31.720 --> 01:12:35.529 residential collection service rates and remove certain 01:12:35.529 --> 01:12:36.859 administrative rate 01:12:36.859 --> 01:12:41.199 setting provisions in providing an effective date of course 01:12:41.199 --> 01:12:41.880 this relates 01:12:41.880 --> 01:12:46.640 back to our work session item so Tony 01:12:46.640 --> 01:12:49.920 I'll just want to just react read a right again this is a 01:12:49.920 --> 01:12:52.199 first step stab at 01:12:52.199 --> 01:12:55.350 these rates we will come back to you in the next three or 01:12:55.350 --> 01:12:56.600 four months to have a 01:12:56.600 --> 01:13:00.130 wider discussion about all the rates in solid waste but we 01:13:00.130 --> 01:13:01.560 believe that that we 01:13:01.560 --> 01:13:04.260 can immediately make this change for our residential 01:13:04.260 --> 01:13:06.000 customers so we're here to 01:13:06.000 --> 01:13:09.729 recommend a 12% decrease in those refuge and recycling 01:13:09.729 --> 01:13:11.399 rates standard and large 01:13:11.399 --> 01:13:16.149 carts and be happy to answer any questions that you may 01:13:16.149 --> 01:13:18.439 have this is for 01:13:18.439 --> 01:13:23.539 an effective date of the effective date it will be the 28th 01:13:23.539 --> 01:13:25.760 28 correct you know 01:13:25.760 --> 01:13:33.399 pending councils okay any other questions at Tony is there 01:13:33.399 --> 01:13:34.359 a motion then 01:13:34.359 --> 01:13:40.289 to approve we have a motion to second this time from the 01:13:40.289 --> 01:13:42.079 side of the room 01:13:42.079 --> 01:13:49.039 give them a turn any other discussion all in favor say aye 01:13:49.039 --> 01:13:50.960 any opposed same 01:13:50.960 --> 01:13:57.069 sign thank you item D is to consider recommending adoption 01:13:57.069 --> 01:13:57.640 of an ordinance 01:13:57.640 --> 01:14:01.739 of the city of Denton Texas excuse me authorizing the city 01:14:01.739 --> 01:14:02.840 manager to execute a 01:14:02.840 --> 01:14:07.779 contract for a utility assistance program supporting low- 01:14:07.779 --> 01:14:08.840 income households 01:14:08.840 --> 01:14:12.039 providing for the expenditure of funds therefore and 01:14:12.039 --> 01:14:13.520 providing an effective 01:14:13.520 --> 01:14:19.319 date RFP 6669 awarded to interfaith ministries of Denton 01:14:19.319 --> 01:14:21.359 incorporated in the 01:14:21.359 --> 01:14:24.859 not to exceed amount of three hundred and seventy five 01:14:24.859 --> 01:14:27.159 thousand dollars customer 01:14:27.159 --> 01:14:29.930 service manager I'm happy to report that I did not go to 01:14:29.930 --> 01:14:31.079 the dentist prior to 01:14:31.079 --> 01:14:35.430 this meeting so you should be able to understand me I'm 01:14:35.430 --> 01:14:36.600 here tonight to talk 01:14:36.600 --> 01:14:39.619 about the utility assistance program request for proposal a 01:14:39.619 --> 01:14:40.239 little bit of 01:14:40.239 --> 01:14:43.489 background the prevent loss of utility service also known 01:14:43.489 --> 01:14:44.000 as the plus one 01:14:44.000 --> 01:14:46.520 program helps our customers that are going through a 01:14:46.520 --> 01:14:47.760 financial hardship to be 01:14:47.760 --> 01:14:50.449 able to pay for their utilities and also to be able to 01:14:50.449 --> 01:14:51.880 restore services if they 01:14:51.880 --> 01:14:55.439 encountered an interruption of service I'm also happy to 01:14:55.439 --> 01:14:56.600 let you know that we 01:14:56.600 --> 01:15:00.100 had anticipated not coming back to you until June of this 01:15:00.100 --> 01:15:01.520 year with this RFP so 01:15:01.520 --> 01:15:03.630 we're three months ahead of schedule so we'll be able to 01:15:03.630 --> 01:15:05.079 implement that enhanced 01:15:05.079 --> 01:15:08.319 criteria sooner for our customers pending your approval 01:15:08.319 --> 01:15:09.920 interfaith ministry 01:15:09.920 --> 01:15:13.289 we did send this out to 295 organizations we had one 01:15:13.289 --> 01:15:14.239 response which 01:15:14.239 --> 01:15:17.300 was the incumbent interfaith ministries Inc of Denton the 01:15:17.300 --> 01:15:18.319 contracts going to be 01:15:18.319 --> 01:15:23.260 increasing from 100,000 to 125,000 and the administrative 01:15:23.260 --> 01:15:24.279 costs are going up 01:15:24.279 --> 01:15:29.119 by 26% with this contract proposal the last two contracts 01:15:29.119 --> 01:15:29.920 with interfaith we 01:15:29.920 --> 01:15:32.409 did not see any price increase so this is the first price 01:15:32.409 --> 01:15:33.520 increase with them in 01:15:33.520 --> 01:15:36.640 the last seven years and it's specifically tied to their 01:15:36.640 --> 01:15:37.520 personnel and 01:15:37.520 --> 01:15:41.050 also their technology for their personnel they do spend an 01:15:41.050 --> 01:15:42.159 hour with each of the 01:15:42.159 --> 01:15:44.640 clients that are coming in to offer them a holistic 01:15:44.640 --> 01:15:46.439 solution because usually it 01:15:46.439 --> 01:15:48.920 isn't just a singular issue that that family may be 01:15:48.920 --> 01:15:50.279 experiencing so they spend 01:15:50.279 --> 01:15:53.109 time making sure that the customer knows about additional 01:15:53.109 --> 01:15:54.840 resources and also how 01:15:54.840 --> 01:15:57.310 that they can budget in the future with that so that's one 01:15:57.310 --> 01:15:58.220 of the reasons why 01:15:58.220 --> 01:16:01.939 the personnel expense is going up and then the phone and 01:16:01.939 --> 01:16:03.399 technology they are 01:16:03.399 --> 01:16:07.359 implementing a homeless management information system that 01:16:07.359 --> 01:16:08.199 's going to help 01:16:08.199 --> 01:16:11.220 us with the additional criteria that we're requiring and so 01:16:11.220 --> 01:16:11.880 that is one of 01:16:11.880 --> 01:16:16.180 the reasons why that technology is increasing as well so 01:16:16.180 --> 01:16:17.239 the niche 01:16:17.239 --> 01:16:20.079 criteria for the clients is they're going to be able to get 01:16:20.079 --> 01:16:20.840 assistance on 01:16:20.840 --> 01:16:23.640 security deposits now they'll be able to get assistance up 01:16:23.640 --> 01:16:24.720 to three times a year 01:16:24.720 --> 01:16:27.840 where it was only once a year and then also there's no 01:16:27.840 --> 01:16:29.399 required tenure at that 01:16:29.399 --> 01:16:31.939 address that they have to be there to get assistance those 01:16:31.939 --> 01:16:32.760 are the top three 01:16:32.760 --> 01:16:36.000 things that we pinpointed why our customers were being 01:16:36.000 --> 01:16:37.039 declined to be able 01:16:37.039 --> 01:16:39.670 to get assistance and so that criteria is in the new 01:16:39.670 --> 01:16:41.239 contract in addition to 01:16:41.239 --> 01:16:44.119 that we've updated the reporting criteria so we're going to 01:16:44.119 --> 01:16:44.680 be able to 01:16:44.680 --> 01:16:47.520 get richer data in order to understand what the barriers 01:16:47.520 --> 01:16:48.680 are our customers are 01:16:48.680 --> 01:16:52.000 facing so we know if we need to pull additional levers or 01:16:52.000 --> 01:16:53.159 do the additional 01:16:53.159 --> 01:16:57.260 criteria enhancements going forward and so tonight we are 01:16:57.260 --> 01:16:58.399 asking for your 01:16:58.399 --> 01:17:01.939 recommendation or consideration and improving this contract 01:17:01.939 --> 01:17:02.840 and awarding it 01:17:02.840 --> 01:17:05.680 to interfaith ministries we're going to report back to you 01:17:05.680 --> 01:17:07.680 within one year on the 01:17:07.680 --> 01:17:11.189 impact to our customers that this criteria change has had 01:17:11.189 --> 01:17:12.039 what the data 01:17:12.039 --> 01:17:14.850 results are and then if there's any additional adjustments 01:17:14.850 --> 01:17:15.640 that we may need 01:17:15.640 --> 01:17:19.270 to make with your direction and council's direction do you 01:17:19.270 --> 01:17:20.079 have any 01:17:20.079 --> 01:17:24.050 questions for me you're glad that you're doing this sooner 01:17:24.050 --> 01:17:25.439 I imagine summer is 01:17:25.439 --> 01:17:28.760 when most of these people hurt the most yes absolutely so 01:17:28.760 --> 01:17:29.880 and what the deposits 01:17:29.880 --> 01:17:31.850 being able to assist with the deposit you have a lot of 01:17:31.850 --> 01:17:33.260 customers moving in 01:17:33.260 --> 01:17:37.130 and hey and so I would actually anticipate our our May 01:17:37.130 --> 01:17:38.560 assistance going 01:17:38.560 --> 01:17:41.399 up and September and August are usually our big heavy hit 01:17:41.399 --> 01:17:42.239 ter months because the 01:17:42.239 --> 01:17:44.720 bills are starting to start creeping up a little bit 01:17:44.720 --> 01:17:46.640 contingent on weather with 01:17:46.640 --> 01:17:49.789 that so it'll be interesting how the enhancements and 01:17:49.789 --> 01:17:50.920 criteria what it's 01:17:50.920 --> 01:17:55.479 going to influence on those months for the assistant good 01:17:55.479 --> 01:18:01.319 data so we have we 01:18:01.319 --> 01:18:06.020 did we modify the budget to make it 125 this year this 01:18:06.020 --> 01:18:07.880 fiscal year okay and 01:18:07.880 --> 01:18:13.520 we'll revisit that we have the data back yes by the time we 01:18:13.520 --> 01:18:14.960 adopt a budget for 01:18:14.960 --> 01:18:18.000 next year yes yeah we'll come back here to know if we need 01:18:18.000 --> 01:18:18.439 to make any 01:18:18.439 --> 01:18:22.079 modifications to that but we'll be able to increase that 01:18:22.079 --> 01:18:22.960 funding now with 01:18:22.960 --> 01:18:28.800 savings budget so we're going to be able to absorb that I 01:18:28.800 --> 01:18:31.960 guess I'm I am but I'm 01:18:31.960 --> 01:18:38.159 not amazed at 295 organizations only one response 01:18:41.920 --> 01:18:47.720 it's okay they do a good job so any other questions 01:18:47.720 --> 01:18:51.359 comments do we have a 01:18:51.359 --> 01:18:57.880 motion on the item so I have to approve okay second and a 01:18:57.880 --> 01:19:00.640 second discussion is 01:19:00.640 --> 01:19:05.199 just a point of clarification is this a three-year yes sir 01:19:05.199 --> 01:19:06.039 it's one year and then 01:19:06.039 --> 01:19:12.039 with two years any other discussion all in favor say aye 01:19:12.039 --> 01:19:14.079 any opposed same sign 01:19:14.079 --> 01:19:23.470 motion carries thank you okay I think we've gone as far as 01:19:23.470 --> 01:19:25.439 we can with that 01:19:25.439 --> 01:19:36.090 going into closed meeting so at this time we will go into a 01:19:36.090 --> 01:19:39.119 closed meeting 01:19:39.439 --> 01:19:52.380 to consider okay it is 742 so we'll are back in open 01:19:52.380 --> 01:19:56.079 session and we have a 01:19:56.079 --> 01:20:04.000 couple of items remaining one of which is item E which is 01:20:04.000 --> 01:20:07.079 to consider 01:20:09.439 --> 01:20:13.289 recommending adoption of an ordinance authorizing the city 01:20:13.289 --> 01:20:14.199 manager or his 01:20:14.199 --> 01:20:19.539 designee to sign a notice of extension of the TMPA power 01:20:19.539 --> 01:20:21.880 sales contract for 01:20:21.880 --> 01:20:28.720 seasonal operation from some September 1 2018 to September 01:20:28.720 --> 01:20:32.680 3rd 2018 and then 01:20:32.680 --> 01:20:38.310 for seasonal operation from some September 1 2018 to 01:20:38.310 --> 01:20:41.359 September 30 2018 01:20:41.359 --> 01:20:47.560 pursuant to section 5.1.3 of the TMPA amended joint 01:20:47.560 --> 01:20:50.239 operating agreement and I 01:20:50.239 --> 01:20:56.189 believe George has a presentation on this chairman and 01:20:56.189 --> 01:20:57.399 members of the public 01:20:57.399 --> 01:21:02.960 utility board George Morrow DME general manager as I was 01:21:02.960 --> 01:21:03.920 mentioned I before you 01:21:03.920 --> 01:21:07.640 tonight to talk about a possible 30-day extension of the 01:21:07.640 --> 01:21:09.000 power sales contract 01:21:09.000 --> 01:21:14.720 for the Gibbons Creek power plant presently we we have a 21 01:21:14.720 --> 01:21:15.760 .3 percent 01:21:15.760 --> 01:21:19.039 entitlement or about a hundred megawatts in that plant 01:21:19.039 --> 01:21:21.359 based on a termination 01:21:21.359 --> 01:21:23.880 notice given about two years ago by the city of Greenville 01:21:23.880 --> 01:21:25.239 there's a trigger 01:21:25.239 --> 01:21:29.979 date of September 1 for the other participants to extend 01:21:29.979 --> 01:21:31.000 for an additional 01:21:31.000 --> 01:21:36.710 month if they so desire and so far staff of the three 01:21:36.710 --> 01:21:38.920 entities have shown 01:21:38.920 --> 01:21:42.550 interest just wanted to show you that provision it was 01:21:42.550 --> 01:21:44.399 approved by the utility 01:21:44.399 --> 01:21:47.029 board and City Council I believe or came before you back in 01:21:47.029 --> 01:21:47.920 September of last 01:21:47.920 --> 01:21:53.359 year that did allow for this extension for seasonal 01:21:53.359 --> 01:21:54.680 operation that were 01:21:54.680 --> 01:21:59.779 here today to talk about so I have received an extension 01:21:59.779 --> 01:22:01.680 letter for this 01:22:01.680 --> 01:22:06.340 30-day period it will increase our entitlement from that 21 01:22:06.340 --> 01:22:07.399 .3 percent to 01:22:07.399 --> 01:22:12.520 23.7 because Greenville is departing the project after that 01:22:12.520 --> 01:22:13.640 date and we'll 01:22:13.640 --> 01:22:17.520 proportionally share their remaining entitlement that they 01:22:17.520 --> 01:22:18.520 would have would 01:22:18.520 --> 01:22:24.039 have taken so what I can say to you right now is that we've 01:22:24.039 --> 01:22:24.359 done an 01:22:24.359 --> 01:22:28.170 analysis of that plant operation for the month of September 01:22:28.170 --> 01:22:29.239 and that the value 01:22:29.239 --> 01:22:35.720 exceeds the the cost of operation and it's a one-time thing 01:22:35.720 --> 01:22:37.640 it's only really 01:22:37.640 --> 01:22:41.399 just for that month it has no obligation beyond that and if 01:22:41.399 --> 01:22:43.079 there is a desire to 01:22:43.079 --> 01:22:48.189 discuss possible operation for next year's seasonal then we 01:22:48.189 --> 01:22:49.239 would take that 01:22:49.239 --> 01:22:56.079 up at a later date so there is an ordinance that I'd like 01:22:56.079 --> 01:22:58.079 you to consider 01:22:58.079 --> 01:23:02.689 recommending to the City Council that would extend that 01:23:02.689 --> 01:23:04.439 operation for the 30 01:23:04.439 --> 01:23:06.949 day period we've been talking about and that's my 01:23:06.949 --> 01:23:08.399 recommendation to you this 01:23:08.399 --> 01:23:21.159 evening okay questions so this this is again an extension 01:23:21.159 --> 01:23:22.239 30-day extension of 01:23:22.239 --> 01:23:28.680 our existing contract with with no future obligation to 01:23:28.680 --> 01:23:31.119 just if we want 01:23:31.119 --> 01:23:35.859 correct the plan is still for this plant to be shut down at 01:23:35.859 --> 01:23:38.079 some foreseeable point 01:23:38.079 --> 01:23:46.840 in the future right okay okay any other comments questions 01:23:46.840 --> 01:23:48.560 do we have a motion 01:23:48.560 --> 01:23:54.600 on this item recommend okay we have a motion to approve 01:23:54.600 --> 01:23:57.000 second and a second 01:23:57.000 --> 01:24:06.390 further discussion all in favor say aye any opposed nay one 01:24:06.390 --> 01:24:08.000 nay motion passes 01:24:08.000 --> 01:24:16.880 thank you very much okay item F is ACM update yes mr. 01:24:16.880 --> 01:24:17.640 chairman members of the 01:24:17.640 --> 01:24:20.659 board in your packet you will have you have a number of 01:24:20.659 --> 01:24:21.319 reports that were 01:24:21.319 --> 01:24:25.039 provided by staff first of them is first of them is a first 01:24:25.039 --> 01:24:25.920 quarter financial 01:24:25.920 --> 01:24:29.640 review report the impact fee capital improvements advisory 01:24:29.640 --> 01:24:30.439 committee and dr. 01:24:30.439 --> 01:24:34.250 banked here is here to answer any questions you might have 01:24:34.250 --> 01:24:35.560 as mr. Morrow 01:24:35.560 --> 01:24:39.430 just presented the Gibbons Creek plant closure update so 01:24:39.430 --> 01:24:40.800 that is provided as 01:24:40.800 --> 01:24:44.199 well along with a DME transmission and substation update 01:24:44.199 --> 01:24:45.600 that was requested 01:24:45.600 --> 01:24:49.609 from a previous pub meeting mr. Morrow and mr. banks are 01:24:49.609 --> 01:24:50.439 here to answer any 01:24:50.439 --> 01:24:56.680 questions you may have about those items on your future ag 01:24:56.680 --> 01:24:58.899 endas list we have a 01:24:58.899 --> 01:25:01.920 number of items that are coming forward to you in the near 01:25:01.920 --> 01:25:02.920 future I believe 01:25:02.920 --> 01:25:08.119 there was a minor typo typographical error on the energy 01:25:08.119 --> 01:25:12.479 risk policy it was 01:25:12.479 --> 01:25:15.250 believe on the agenda it was scheduled to be presented 01:25:15.250 --> 01:25:16.199 today that'll be 01:25:16.199 --> 01:25:21.850 presented on April the 9th the the energy risk policy 01:25:21.850 --> 01:25:22.960 update that should be for 01:25:22.960 --> 01:25:27.680 April the 9th so at your next pub meeting not today so make 01:25:27.680 --> 01:25:30.039 that correction 01:25:30.039 --> 01:25:37.359 I think that's been changed it has been okay okay okay and 01:25:37.359 --> 01:25:39.520 then and then for a 01:25:39.520 --> 01:25:43.479 new business matrix believe everything has been covered 01:25:43.479 --> 01:25:45.239 that has been requested 01:25:45.239 --> 01:25:48.659 so far there are a couple of items that were requested as 01:25:48.659 --> 01:25:49.960 far as reconnect fees 01:25:49.960 --> 01:25:53.439 for meters and smart meters along with the revenue 01:25:53.439 --> 01:25:55.319 reconnect fees as they're 01:25:55.319 --> 01:25:57.869 lowered that will be information that will be presented at 01:25:57.869 --> 01:25:59.199 a future meeting 01:25:59.199 --> 01:26:01.829 for your during the budget process so that'll be covered 01:26:01.829 --> 01:26:02.680 during that time 01:26:02.680 --> 01:26:05.760 frame and we'll bring all that forward to you then all the 01:26:05.760 --> 01:26:07.119 remaining items I 01:26:07.119 --> 01:26:12.770 believe were covered tonight okay nothing further questions 01:26:12.770 --> 01:26:13.279 on any of the 01:26:13.279 --> 01:26:23.760 ACM items no hearing none okay if we're concluding items 01:26:23.760 --> 01:26:25.880 under section five five 01:26:25.880 --> 01:26:30.489 one point oh four to the Texas Open Meetings Act any inqu 01:26:30.489 --> 01:26:32.960 iries from the 01:26:32.960 --> 01:26:35.829 Public Utilities Board or the public with specific factual 01:26:35.829 --> 01:26:36.640 information or 01:26:36.640 --> 01:26:40.630 recitation of policy or accept a proposal to place a matter 01:26:40.630 --> 01:26:41.239 on the agenda 01:26:41.239 --> 01:26:44.520 for an upcoming meeting 01:26:47.880 --> 01:26:55.119 hearing none is there a motion to adjourn motion second 01:26:55.119 --> 01:26:57.039 Alan second all in 01:26:57.039 --> 01:27:02.840 favor say aye any opposed thank you