1
00:00:00,000 --> 00:00:08,679
all the March 26 2018 public utility board meeting to order

2
00:00:08,679 --> 00:00:10,080
we have work

3
00:00:10,080 --> 00:00:16,429
session three items and work session to begin with so let's

4
00:00:16,429 --> 00:00:18,079
go ahead and get

5
00:00:18,079 --> 00:00:21,320
started on those

6
00:00:29,359 --> 00:00:33,380
just item a is going to be to receive a report and hold a

7
00:00:33,380 --> 00:00:34,799
discussion and give

8
00:00:34,799 --> 00:00:39,280
staff direction regarding the use of unbudgeted capital

9
00:00:39,280 --> 00:00:40,719
project funds for

10
00:00:40,719 --> 00:00:45,530
stormwater drainage projects so mr. chairman and pb members

11
00:00:45,530 --> 00:00:46,399
my name is Tony

12
00:00:46,399 --> 00:00:49,549
point I'm the director finance for the city thank you for

13
00:00:49,549 --> 00:00:51,119
having me tonight

14
00:00:51,119 --> 00:00:54,200
first of all let me just say that over the last several

15
00:00:54,200 --> 00:00:55,640
months really beginning

16
00:00:55,640 --> 00:00:59,820
back in August we had a lot of staff internal meetings to

17
00:00:59,820 --> 00:01:01,000
go over all the

18
00:01:01,000 --> 00:01:05,030
city's CIP programs including those that are geo funded and

19
00:01:05,030 --> 00:01:06,319
as a result of many

20
00:01:06,319 --> 00:01:09,569
of those discussions we were able to identify shortfalls as

21
00:01:09,569 --> 00:01:10,260
well as some

22
00:01:10,260 --> 00:01:14,319
savings and a number of other issues throughout the city's

23
00:01:14,319 --> 00:01:15,640
financial system

24
00:01:15,640 --> 00:01:18,930
that allowed us to aggregate dollars from projects they

25
00:01:18,930 --> 00:01:20,040
hadn't been so it

26
00:01:20,040 --> 00:01:22,599
hadn't been completed so there's just been a whole team

27
00:01:22,599 --> 00:01:23,760
effort over the last

28
00:01:23,760 --> 00:01:27,760
several months on that front and so so this particular item

29
00:01:27,760 --> 00:01:28,879
was one of those

30
00:01:28,879 --> 00:01:33,980
items that we were able to identify back in January of this

31
00:01:33,980 --> 00:01:35,560
year late January

32
00:01:35,560 --> 00:01:38,840
30th this year we did meet with the 2014 bond oversight

33
00:01:38,840 --> 00:01:41,519
committee to go over the

34
00:01:41,519 --> 00:01:45,140
specific projects that were included in the 2014 bond

35
00:01:45,140 --> 00:01:46,680
program we also included

36
00:01:46,680 --> 00:01:50,290
projects from the 2012 and even for the 2005 to make some

37
00:01:50,290 --> 00:01:51,400
recommendations to

38
00:01:51,400 --> 00:01:55,150
them regarding the funding for those projects and so what

39
00:01:55,150 --> 00:01:55,959
we're gonna I'm

40
00:01:55,959 --> 00:01:58,730
gonna go over to with you today will be specific to those

41
00:01:58,730 --> 00:02:02,480
drainage projects so

42
00:02:02,480 --> 00:02:05,859
what I want to cover real quick with you is the 2014 geo

43
00:02:05,859 --> 00:02:07,120
bond programs that are

44
00:02:07,120 --> 00:02:11,330
pertaining to drainage projects the shortfall and that we

45
00:02:11,330 --> 00:02:12,800
've identified in

46
00:02:12,800 --> 00:02:16,050
those projects so what it would take to get those projects

47
00:02:16,050 --> 00:02:17,240
fully completed and

48
00:02:17,240 --> 00:02:20,889
fully funded I'm gonna go through also as well through the

49
00:02:20,889 --> 00:02:21,879
history of the

50
00:02:21,879 --> 00:02:25,180
drainage division division and the associated drainage fee

51
00:02:25,180 --> 00:02:26,080
which is really

52
00:02:26,080 --> 00:02:28,319
where some of these proposed the proposal we're gonna make

53
00:02:28,319 --> 00:02:28,879
to you today

54
00:02:28,879 --> 00:02:32,030
where where the money is coming from to get these parts

55
00:02:32,030 --> 00:02:33,460
completed and then

56
00:02:33,460 --> 00:02:37,370
finally just go ahead and discuss with you just the status

57
00:02:37,370 --> 00:02:38,400
of where the money's

58
00:02:38,400 --> 00:02:43,050
coming from which is the channel rehab funds so the 2014

59
00:02:43,050 --> 00:02:44,520
bond program included

60
00:02:44,520 --> 00:02:47,979
a number of projects that are listed here I think many of

61
00:02:47,979 --> 00:02:48,680
those you're

62
00:02:48,680 --> 00:02:52,530
familiar with I will say that the pecan Creek drainage

63
00:02:52,530 --> 00:02:53,960
project is a project that

64
00:02:53,960 --> 00:02:57,210
we feel is fully funded and so there is no shortfall in

65
00:02:57,210 --> 00:02:58,599
that project there is

66
00:02:58,599 --> 00:03:02,490
so an associated project that not listed here for phase

67
00:03:02,490 --> 00:03:03,919
three and four of that

68
00:03:03,919 --> 00:03:07,020
project and we've identified funds previously with the

69
00:03:07,020 --> 00:03:08,000
council to fully

70
00:03:08,000 --> 00:03:10,810
fund that particular project thing the design work on that

71
00:03:10,810 --> 00:03:12,159
is an in in process

72
00:03:12,159 --> 00:03:17,099
this particular project is specific to pecan Creek phase

73
00:03:17,099 --> 00:03:19,159
phase two and that is

74
00:03:19,159 --> 00:03:26,009
located west of Locust to Prairie so again in identifying

75
00:03:26,009 --> 00:03:27,159
these projects with

76
00:03:27,159 --> 00:03:30,430
the bond oversight committee we found that these projects

77
00:03:30,430 --> 00:03:31,360
were there was a

78
00:03:31,360 --> 00:03:35,909
shortfall for mingo and a hinkle drainage as you know that

79
00:03:35,909 --> 00:03:36,680
was a major

80
00:03:36,680 --> 00:03:40,319
project that both the bond oversight committee and also the

81
00:03:40,319 --> 00:03:41,479
associated blue

82
00:03:41,479 --> 00:03:44,849
ribbon committee had identified we and we estimate that the

83
00:03:44,849 --> 00:03:45,800
shortfall for that

84
00:03:45,800 --> 00:03:50,349
project is approximately 1.9 million dollars the following

85
00:03:50,349 --> 00:03:51,000
three projects

86
00:03:51,000 --> 00:03:53,680
you'll see that Oak Street was not a project listed

87
00:03:53,680 --> 00:03:55,599
previously but we've

88
00:03:55,599 --> 00:03:58,060
aggregate we've put together we've combined these three

89
00:03:58,060 --> 00:03:58,960
projects and we've

90
00:03:58,960 --> 00:04:01,710
called them now the drainage downtown drainage projects

91
00:04:01,710 --> 00:04:02,680
felt that that was a

92
00:04:02,680 --> 00:04:05,699
an aspect of that of those projects that need to be

93
00:04:05,699 --> 00:04:07,400
completed as well and that's

94
00:04:07,400 --> 00:04:09,879
to some degree contributed to some of the shortfall but the

95
00:04:09,879 --> 00:04:10,879
shortfall for

96
00:04:10,879 --> 00:04:13,900
those three projects we've estimated at four hundred

97
00:04:13,900 --> 00:04:16,199
seventy thousand dollars the

98
00:04:16,199 --> 00:04:19,449
total shortfall that we want to discuss with you today is

99
00:04:19,449 --> 00:04:20,399
two point three

100
00:04:20,399 --> 00:04:25,839
almost two point four million dollars really quickly the

101
00:04:25,839 --> 00:04:26,879
drainage fee the

102
00:04:26,879 --> 00:04:31,220
drainage fee was adopted actually back in 2002 prior to

103
00:04:31,220 --> 00:04:33,279
that in 2001 the city

104
00:04:33,279 --> 00:04:37,000
had to recognize and adopt the municipal drainage utility

105
00:04:37,000 --> 00:04:38,439
system act in order to

106
00:04:38,439 --> 00:04:42,100
be able to to set that particular fee so that fee was

107
00:04:42,100 --> 00:04:44,160
established by ordinance

108
00:04:44,160 --> 00:04:49,500
2002 019 back in 2002 I will tell you that that fee and the

109
00:04:49,500 --> 00:04:49,959
associated

110
00:04:49,959 --> 00:04:53,220
schedule has not changed since 2002 that has remained and I

111
00:04:53,220 --> 00:04:54,279
've provided in your

112
00:04:54,279 --> 00:04:57,449
backup the establishing ordinance and that has continued

113
00:04:57,449 --> 00:04:59,459
through the 2017 rate

114
00:04:59,459 --> 00:05:02,709
ordinance that was adopted last year in conjunction with

115
00:05:02,709 --> 00:05:04,519
the city's budget and

116
00:05:04,519 --> 00:05:07,910
also with the with the wastewater fund in particular the

117
00:05:07,910 --> 00:05:09,279
intended use of those

118
00:05:09,279 --> 00:05:13,930
drainage dollars was to cover the O&M component of not just

119
00:05:13,930 --> 00:05:15,360
the drainage but

120
00:05:15,360 --> 00:05:19,509
also the watershed protection that was in existence at that

121
00:05:19,509 --> 00:05:21,519
time also associated

122
00:05:21,519 --> 00:05:24,360
general obligation debt that had been issued and was

123
00:05:24,360 --> 00:05:26,920
outstanding and also some

124
00:05:26,920 --> 00:05:29,949
additional debt that was subsequently issued after that

125
00:05:29,949 --> 00:05:30,759
time out of the

126
00:05:30,759 --> 00:05:35,069
wastewater fund as revenue bonds and so I'll be able to

127
00:05:35,069 --> 00:05:36,639
kind of walk you through

128
00:05:36,639 --> 00:05:39,470
any questions you have on that but I will tell you that

129
00:05:39,470 --> 00:05:40,439
this is the final

130
00:05:40,439 --> 00:05:44,399
year of debt service on the geo bond debt we anticipate

131
00:05:44,399 --> 00:05:45,839
that the remaining

132
00:05:45,839 --> 00:05:53,250
wastewater bonds are scheduled they're scheduled to be paid

133
00:05:53,250 --> 00:05:56,360
off in 2022 so what

134
00:05:56,360 --> 00:05:59,360
you've seen and the backup that I provided you you've seen

135
00:05:59,360 --> 00:06:00,079
a decrease in

136
00:06:00,079 --> 00:06:02,699
that annual debt service that has contributed to some of

137
00:06:02,699 --> 00:06:03,439
the money that's

138
00:06:03,439 --> 00:06:06,060
been transferred over to both capital projects and

139
00:06:06,060 --> 00:06:07,879
specifically to the channel

140
00:06:07,879 --> 00:06:11,129
rehab funds the other component as well is that over the

141
00:06:11,129 --> 00:06:12,439
years there's been some

142
00:06:12,439 --> 00:06:15,759
additional work that has that the watershed protection

143
00:06:15,759 --> 00:06:16,399
group has

144
00:06:16,399 --> 00:06:20,689
undertaken one of those is mosquito abatement those are

145
00:06:20,689 --> 00:06:21,639
those costs are

146
00:06:21,639 --> 00:06:23,839
allocated to the general fund so the general fund has

147
00:06:23,839 --> 00:06:24,959
actually increased his

148
00:06:24,959 --> 00:06:28,930
contribution to to that particular operation and that's

149
00:06:28,930 --> 00:06:30,160
also resulted in

150
00:06:30,160 --> 00:06:34,009
some of the additional revenue that has gone into our

151
00:06:34,009 --> 00:06:35,879
capital project program

152
00:06:36,360 --> 00:06:40,240
just really quickly approximately 5.5 million over the last

153
00:06:40,240 --> 00:06:41,519
10 years has been

154
00:06:41,519 --> 00:06:48,370
transferred to to this drainage channel rehab account 1.7

155
00:06:48,370 --> 00:06:49,000
million has been

156
00:06:49,000 --> 00:06:53,839
utilized in various drainage projects and as of February of

157
00:06:53,839 --> 00:06:55,160
this year we had

158
00:06:55,160 --> 00:06:58,769
approximately 4.1 million dollars that 4.1 million dollars

159
00:06:58,769 --> 00:07:01,319
in the 1718 CIP have

160
00:07:01,319 --> 00:07:04,930
not been budgeted there are a number of projects that staff

161
00:07:04,930 --> 00:07:05,800
is anticipating

162
00:07:05,800 --> 00:07:08,959
bringing forward to the PUB and also the City Council for

163
00:07:08,959 --> 00:07:10,279
consideration to be

164
00:07:10,279 --> 00:07:14,160
funded out of that 4.1 million but again we anticipate that

165
00:07:14,160 --> 00:07:15,120
that will continue to

166
00:07:15,120 --> 00:07:20,459
grow even beyond potentially those specific projects and so

167
00:07:20,459 --> 00:07:21,000
what we're

168
00:07:21,000 --> 00:07:26,959
proposing today for you is to to allocate 2.2 million or to

169
00:07:26,959 --> 00:07:28,019
authorize 2.2

170
00:07:28,019 --> 00:07:33,680
million from this drainage channel account that is unbudget

171
00:07:33,680 --> 00:07:34,800
ed to be utilized

172
00:07:34,800 --> 00:07:39,639
to fund the gap of those projects that were included 2014

173
00:07:39,639 --> 00:07:41,240
bond program again

174
00:07:41,240 --> 00:07:43,819
those are drainage projects we feel that they are very

175
00:07:43,819 --> 00:07:45,000
appropriate to be to be

176
00:07:45,000 --> 00:07:48,160
funded from this particular source and again we don't

177
00:07:48,160 --> 00:07:49,560
anticipate that using

178
00:07:49,560 --> 00:07:53,019
these funds in this particular manner will have any

179
00:07:53,019 --> 00:07:54,639
negative impact on any

180
00:07:54,639 --> 00:07:57,889
anticipated projects to be brought forward to you for the

181
00:07:57,889 --> 00:08:00,720
2019 and 2020 CIP

182
00:08:00,720 --> 00:08:06,220
program so just in just in wrapping up we're requesting the

183
00:08:06,220 --> 00:08:07,319
use of 2.2 million

184
00:08:07,319 --> 00:08:13,399
dollars from the drainage rehab fund to be used on these

185
00:08:13,399 --> 00:08:14,360
particular projects

186
00:08:14,360 --> 00:08:17,980
that will be included in a wider budget amendment that we

187
00:08:17,980 --> 00:08:19,319
're anticipating to

188
00:08:19,319 --> 00:08:22,339
bring forward to the council tomorrow that we identify a

189
00:08:22,339 --> 00:08:23,160
number of other

190
00:08:23,160 --> 00:08:26,420
funding sources for a number of other projects beyond these

191
00:08:26,420 --> 00:08:27,560
drainage projects

192
00:08:27,560 --> 00:08:29,910
for council's consideration and so we did want to let you

193
00:08:29,910 --> 00:08:30,800
know we did not bring

194
00:08:30,800 --> 00:08:33,980
that budget amendment to you as an individual item because

195
00:08:33,980 --> 00:08:34,480
it'll be

196
00:08:34,480 --> 00:08:39,649
included in a much wider budget amendment so that really

197
00:08:39,649 --> 00:08:41,840
kind of wraps up my my

198
00:08:41,840 --> 00:08:44,480
presentation to you be happy to answer any questions I know

199
00:08:44,480 --> 00:08:45,320
we have some folks

200
00:08:45,320 --> 00:08:48,090
here from from drainage as well so if you have specific

201
00:08:48,090 --> 00:08:49,320
questions about those

202
00:08:49,320 --> 00:08:53,399
projects be happy to go through that with you.

203
00:08:56,399 --> 00:08:59,840
What accounts for the shortfall in the Magnolia Hinkle

204
00:08:59,840 --> 00:09:02,840
drainage project that's

205
00:09:02,840 --> 00:09:09,080
a significant shortfall? Chad let me ask Chad he's our

206
00:09:09,080 --> 00:09:11,559
drainage engineer.

207
00:09:11,559 --> 00:09:18,399
I'm I'm Chad Allen I'm the deputy city engineer I think it

208
00:09:18,399 --> 00:09:19,320
's it was listed in

209
00:09:19,320 --> 00:09:23,379
the AIS there's increased construction costs over the years

210
00:09:23,379 --> 00:09:24,120
we're seeing very

211
00:09:24,120 --> 00:09:26,840
high construction costs more than 10% a year inflation on

212
00:09:26,840 --> 00:09:28,559
construction costs and

213
00:09:28,559 --> 00:09:30,850
when that budget was originally put together they did not

214
00:09:30,850 --> 00:09:32,200
foresee that also

215
00:09:32,200 --> 00:09:36,500
I think previously when establishing those budgets we might

216
00:09:36,500 --> 00:09:37,000
not have been

217
00:09:37,000 --> 00:09:40,639
conservative enough as we should have been so we might not

218
00:09:40,639 --> 00:09:41,759
have used higher

219
00:09:41,759 --> 00:09:44,779
contingency numbers as high as we should we might we may

220
00:09:44,779 --> 00:09:45,720
not have included that

221
00:09:45,720 --> 00:09:49,679
all aspects of the project like design or inspection so we

222
00:09:49,679 --> 00:09:50,360
're much better

223
00:09:50,360 --> 00:09:53,379
nowadays about trying to predict when we're going to go to

224
00:09:53,379 --> 00:09:54,360
construction and

225
00:09:54,360 --> 00:09:56,539
then escalating our costs up to that date and that might

226
00:09:56,539 --> 00:09:57,600
not have been done so

227
00:09:57,600 --> 00:10:07,779
well in the past. Okay thank you. Well I want to follow up

228
00:10:07,779 --> 00:10:08,279
on that is a lot of

229
00:10:08,279 --> 00:10:12,289
concrete in here is that because is that the main material

230
00:10:12,289 --> 00:10:13,879
that you're using for

231
00:10:13,879 --> 00:10:16,039
these drainage projects because I know that's just yes

232
00:10:16,039 --> 00:10:17,759
there's a shortage well

233
00:10:17,759 --> 00:10:20,460
it's not really street concrete that's not really shown on

234
00:10:20,460 --> 00:10:21,360
the AIS and the

235
00:10:21,360 --> 00:10:24,049
numbers you're looking at but there's big concrete box cul

236
00:10:24,049 --> 00:10:25,000
verts that are putting

237
00:10:25,000 --> 00:10:28,200
into Hinkle and all of that storm drain cost has increased

238
00:10:28,200 --> 00:10:29,120
like it's like we

239
00:10:29,120 --> 00:10:31,820
said we've been seeing 10 to 12 percent a year over the

240
00:10:31,820 --> 00:10:33,039
last three to five years

241
00:10:33,039 --> 00:10:39,759
so and the original estimate was put together what year?

242
00:10:39,759 --> 00:10:43,059
Approximately? Not so sure about that. Between 2010 and

243
00:10:43,059 --> 00:10:46,919
2012. Okay all right all right thank you.

244
00:10:46,919 --> 00:10:52,870
Was it a completion time problem? I mean so if it was

245
00:10:52,870 --> 00:10:55,000
budgeted or bid or

246
00:10:55,000 --> 00:10:59,779
estimated in 2012 and approved in a 2014 bond and here it

247
00:10:59,779 --> 00:11:01,759
is 2018 it's not done

248
00:11:01,759 --> 00:11:05,279
so is that that's definitely a part of it. I think that's

249
00:11:05,279 --> 00:11:06,200
fair and one of the

250
00:11:06,200 --> 00:11:09,570
things that we've done over the last six or eight months is

251
00:11:09,570 --> 00:11:10,320
go back all the way

252
00:11:10,320 --> 00:11:14,490
to the 2005 bond package cleaned out all those projects as

253
00:11:14,490 --> 00:11:15,399
well as everything in

254
00:11:15,399 --> 00:11:19,639
2012-14 lifted them up on the spreadsheets in trying to

255
00:11:19,639 --> 00:11:20,200
balance the

256
00:11:20,200 --> 00:11:24,159
remaining bond programs I think we're there on 99% of the

257
00:11:24,159 --> 00:11:25,080
programs now but

258
00:11:25,080 --> 00:11:28,799
you're absolutely correct the time value of money is

259
00:11:28,799 --> 00:11:29,519
definitely been a

260
00:11:29,519 --> 00:11:32,769
major obstacle for us and so a couple of things that we're

261
00:11:32,769 --> 00:11:34,159
doing at this point is

262
00:11:34,159 --> 00:11:36,509
making sure that we're trying to get up to a point where we

263
00:11:36,509 --> 00:11:37,360
've got plans on the

264
00:11:37,360 --> 00:11:40,440
shelf before we meet with the bond committees in the future

265
00:11:40,440 --> 00:11:41,080
and we've also

266
00:11:41,080 --> 00:11:45,429
just recently gone through a pretty exhaustive RFQ process

267
00:11:45,429 --> 00:11:46,159
where we've

268
00:11:46,159 --> 00:11:48,820
pre-qualified a number of engineering firms within seven

269
00:11:48,820 --> 00:11:49,919
different areas so

270
00:11:49,919 --> 00:11:53,080
we're able to get these projects designed and on the street

271
00:11:53,080 --> 00:11:53,799
quickly and

272
00:11:53,799 --> 00:11:58,559
not lose that 1% cost that we're seeing every month in the

273
00:11:58,559 --> 00:11:59,240
escalation of these

274
00:11:59,240 --> 00:12:02,690
projects. Okay and so you feel like those changes will help

275
00:12:02,690 --> 00:12:03,720
us complete the

276
00:12:03,720 --> 00:12:07,440
project with these additional budgeted funds in a time

277
00:12:07,440 --> 00:12:08,320
where we won't have to

278
00:12:08,320 --> 00:12:11,929
come back and ask for more? I mean it's your question is

279
00:12:11,929 --> 00:12:13,639
right on in terms of

280
00:12:13,639 --> 00:12:16,659
having these projects you know estimated and then waiting

281
00:12:16,659 --> 00:12:17,759
four or five six years

282
00:12:17,759 --> 00:12:21,929
to get them constructed you know they've got to go back to

283
00:12:21,929 --> 00:12:23,159
re-engineer

284
00:12:23,159 --> 00:12:26,179
everything make sure the designs are up to speed and with

285
00:12:26,179 --> 00:12:27,360
the construction

286
00:12:27,360 --> 00:12:30,000
estimate the cost that we're seeing escalating right now

287
00:12:30,000 --> 00:12:30,679
many of our

288
00:12:30,679 --> 00:12:33,299
projects have been you know several hundred thousand

289
00:12:33,299 --> 00:12:35,559
dollars short plus so I

290
00:12:35,559 --> 00:12:38,580
do think that the improvements that Chad and Todd Estes our

291
00:12:38,580 --> 00:12:39,279
city engineer

292
00:12:39,279 --> 00:12:43,019
working on are gonna have a major impact moving forward.

293
00:12:43,019 --> 00:12:49,240
Thank you. Other questions?

294
00:12:49,799 --> 00:12:59,740
This is for Tony I guess. So the drainage fees that we see

295
00:12:59,740 --> 00:13:00,320
on our utility

296
00:13:00,320 --> 00:13:06,159
bill have been funding this account that this money is

297
00:13:06,159 --> 00:13:07,639
going coming out of is that

298
00:13:07,639 --> 00:13:12,639
correct? That's correct. And I notice you said there's no

299
00:13:12,639 --> 00:13:15,360
impact on 2019-2020

300
00:13:15,360 --> 00:13:20,519
capital improvement programs for drainage what about

301
00:13:20,519 --> 00:13:21,879
because we normally

302
00:13:21,879 --> 00:13:25,980
look five years out on that is that do we anticipate other

303
00:13:25,980 --> 00:13:26,960
debt are we gonna

304
00:13:26,960 --> 00:13:29,570
have enough money to fund these out of fees going forward

305
00:13:29,570 --> 00:13:30,759
do you think? Well I

306
00:13:30,759 --> 00:13:34,570
think that you know there's certainly some opportunities

307
00:13:34,570 --> 00:13:35,440
here now with with

308
00:13:35,440 --> 00:13:39,289
this capacity to potentially fund some additional bond

309
00:13:39,289 --> 00:13:40,720
issues if we wanted to

310
00:13:40,720 --> 00:13:44,279
do that and maybe get some of these additional projects out

311
00:13:44,279 --> 00:13:44,679
the door

312
00:13:44,679 --> 00:13:46,840
certainly I think over the next couple of months we'll be

313
00:13:46,840 --> 00:13:47,399
having those

314
00:13:47,399 --> 00:13:50,690
discussions coming back to you with a recommendation in

315
00:13:50,690 --> 00:13:51,399
that area in

316
00:13:51,399 --> 00:13:56,240
conjunction with the wastewater budget.

317
00:13:57,039 --> 00:14:02,669
Okay I guess at some point in time we'll determine if we've

318
00:14:02,669 --> 00:14:04,879
done all the all the

319
00:14:04,879 --> 00:14:08,340
drainage projects and wastewater projects we need that day

320
00:14:08,340 --> 00:14:09,080
ever comes I

321
00:14:09,080 --> 00:14:14,250
don't know. Pretty staggering numbers. Yeah you know at

322
00:14:14,250 --> 00:14:15,960
some point in time I

323
00:14:15,960 --> 00:14:22,450
know this was when this was in act put in place in 2002 I

324
00:14:22,450 --> 00:14:24,440
know it was kind of

325
00:14:24,440 --> 00:14:27,809
first time it ever been done so it's not first of all it's

326
00:14:27,809 --> 00:14:28,879
nice to see that it's

327
00:14:28,879 --> 00:14:33,240
actually going towards projects as opposed to debt service

328
00:14:33,240 --> 00:14:34,600
that's that's

329
00:14:34,600 --> 00:14:40,809
good to see so hopefully these things can be we can manage

330
00:14:40,809 --> 00:14:41,639
it where there's a

331
00:14:41,639 --> 00:14:46,830
lot of revenue funded projects in the future for these

332
00:14:46,830 --> 00:14:49,840
things. Any other

333
00:14:49,840 --> 00:14:56,460
questions comments? So Mr. Chairman we are asking for for

334
00:14:56,460 --> 00:14:58,600
direction from the PUB to

335
00:14:58,600 --> 00:15:01,840
move forward again we are planning to have this same

336
00:15:01,840 --> 00:15:03,840
discussion with the City

337
00:15:03,840 --> 00:15:07,080
Council tomorrow night not just specific to these drainage

338
00:15:07,080 --> 00:15:07,960
projects but all the

339
00:15:07,960 --> 00:15:13,169
projects that are included in the in the bond program. Okay

340
00:15:13,169 --> 00:15:14,080
so everybody

341
00:15:14,080 --> 00:15:20,090
understand the request? Do we need a motion? It's not

342
00:15:20,090 --> 00:15:20,759
actually an action item.

343
00:15:20,759 --> 00:15:24,080
It's not an action motion you just need direction. I'm

344
00:15:24,080 --> 00:15:27,960
comfortable in using those funds to finish these projects.

345
00:15:27,960 --> 00:15:32,509
Me too. All right I think you've you've got our all the

346
00:15:32,509 --> 00:15:37,279
head nods. Thank you.

347
00:15:37,279 --> 00:15:42,769
Okay item B is to receive a report, hold a discussion and

348
00:15:42,769 --> 00:15:44,440
give staff direction

349
00:15:44,440 --> 00:15:48,639
regarding a proposed rate reduction for residential solid

350
00:15:48,639 --> 00:15:50,779
waste customers. So Mr.

351
00:15:50,779 --> 00:15:55,620
Chairman and members of the PUB a lot of good news tonight

352
00:15:55,620 --> 00:15:57,639
for you. First of all

353
00:15:57,639 --> 00:16:00,919
before I begin I do want to acknowledge you know all the

354
00:16:00,919 --> 00:16:02,120
hard work that our

355
00:16:02,120 --> 00:16:05,360
staff at the solid waste department have done over the last

356
00:16:05,360 --> 00:16:06,960
several months in

357
00:16:06,960 --> 00:16:10,240
particular you know Mr. Ethan Cox is our director over that

358
00:16:10,240 --> 00:16:11,559
area and also you know

359
00:16:11,559 --> 00:16:15,440
Dr. Kenny Banks both as well as a number of financial staff

360
00:16:15,440 --> 00:16:16,120
members that have been

361
00:16:16,120 --> 00:16:18,870
involved throughout that process have been doing a lot of

362
00:16:18,870 --> 00:16:20,039
work. You've seen

363
00:16:20,039 --> 00:16:22,799
over the last several months a number of items that have

364
00:16:22,799 --> 00:16:24,360
come through you to you.

365
00:16:24,360 --> 00:16:26,899
Changes that we've made to specifically the capital

366
00:16:26,899 --> 00:16:28,240
improvement program but also

367
00:16:28,240 --> 00:16:32,149
some operating changes as well. I think all of that has

368
00:16:32,149 --> 00:16:33,399
been a culmination in

369
00:16:33,399 --> 00:16:36,169
getting us to where we are today and and the recommendation

370
00:16:36,169 --> 00:16:36,919
that we want to

371
00:16:36,919 --> 00:16:43,889
discuss with you this evening. So just really quickly you

372
00:16:43,889 --> 00:16:44,240
know our

373
00:16:44,240 --> 00:16:48,059
recommendation to you will be to decrease the residential

374
00:16:48,059 --> 00:16:49,039
rates an amount

375
00:16:49,039 --> 00:16:54,039
of 12%. They're listed there for you you can see that both

376
00:16:54,039 --> 00:16:55,440
the standard and large

377
00:16:55,440 --> 00:16:59,320
carts will be reduced by that amount and just request that

378
00:16:59,320 --> 00:17:01,480
come in. We anticipate

379
00:17:01,480 --> 00:17:05,140
that that if approved tomorrow by the City Council tonight

380
00:17:05,140 --> 00:17:05,960
by you and tomorrow

381
00:17:05,960 --> 00:17:11,269
by the City Council that that will go into effect for those

382
00:17:11,269 --> 00:17:11,920
for those meters

383
00:17:11,920 --> 00:17:14,960
that are actually rare actually for the billings that go

384
00:17:14,960 --> 00:17:16,279
out on the 28th of

385
00:17:16,279 --> 00:17:20,150
March so those will be kind of the first cycle we call

386
00:17:20,150 --> 00:17:22,960
cycle 19. So the bills that

387
00:17:22,960 --> 00:17:26,099
are due April 1st will be the bills that will actually have

388
00:17:26,099 --> 00:17:28,440
that reduced rate. Just

389
00:17:28,440 --> 00:17:32,160
really quickly for a standard cart if you know if this is

390
00:17:32,160 --> 00:17:33,359
approved and goes

391
00:17:33,359 --> 00:17:37,910
into effect we anticipate about a $20 savings in total for

392
00:17:37,910 --> 00:17:38,960
that six six month

393
00:17:38,960 --> 00:17:42,920
period. That's about $40 per year on a standard cart. If

394
00:17:42,920 --> 00:17:44,519
you're on a large cart

395
00:17:44,519 --> 00:17:49,069
service that's going to be about 23 almost $24 over that

396
00:17:49,069 --> 00:17:49,759
six month period or

397
00:17:49,759 --> 00:17:54,599
about $47 almost $48 that our residential customers will

398
00:17:54,599 --> 00:17:56,000
see. And again

399
00:17:56,000 --> 00:18:00,140
that will be an immediate impact. So I do want to cover

400
00:18:00,140 --> 00:18:01,839
with you some of the

401
00:18:01,839 --> 00:18:04,480
staff efforts that have gone on that resulted in this

402
00:18:04,480 --> 00:18:05,920
recommendation today as

403
00:18:05,920 --> 00:18:09,880
well as changes to our capital plan and debt service. What

404
00:18:09,880 --> 00:18:11,400
that means for the

405
00:18:11,400 --> 00:18:14,480
particular funds reserves and working capital and what the

406
00:18:14,480 --> 00:18:15,720
budget impact will

407
00:18:15,720 --> 00:18:21,670
be for this for the rest this year for 17-18. Finally we'll

408
00:18:21,670 --> 00:18:22,599
cover just cover

409
00:18:22,599 --> 00:18:25,750
quickly some next steps and also just what the general

410
00:18:25,750 --> 00:18:26,880
impact is of this of

411
00:18:26,880 --> 00:18:30,690
this rate decrease in the context of our of our projections

412
00:18:30,690 --> 00:18:33,480
. So speaking about

413
00:18:33,480 --> 00:18:37,650
staff efforts over the last several months so we've done a

414
00:18:37,650 --> 00:18:38,740
business unit

415
00:18:38,740 --> 00:18:43,039
realignment in preparation for a new management study and

416
00:18:43,039 --> 00:18:44,000
also cost of

417
00:18:44,000 --> 00:18:47,109
service. We'll talk a little bit more about that with you

418
00:18:47,109 --> 00:18:48,559
to just better align

419
00:18:48,559 --> 00:18:53,589
what those service streams and revenues are as well as the

420
00:18:53,589 --> 00:18:53,599
expenditure

421
00:18:53,599 --> 00:18:58,940
expenditures. We've revised a capital program and and also

422
00:18:58,940 --> 00:18:59,720
the budget process

423
00:18:59,720 --> 00:19:03,529
and so there's a multi-step review through the department

424
00:19:03,529 --> 00:19:04,200
that was a

425
00:19:04,200 --> 00:19:07,250
recommendation if you remember from one of the consultants

426
00:19:07,250 --> 00:19:08,359
we're trying to make

427
00:19:08,359 --> 00:19:11,650
sure that our staff out there are involved and engaged in

428
00:19:11,650 --> 00:19:12,480
the review of

429
00:19:12,480 --> 00:19:15,779
programs and costs that are happening out in the solid

430
00:19:15,779 --> 00:19:17,200
waste department so that

431
00:19:17,200 --> 00:19:20,220
so that we can appropriately vet those programs and efforts

432
00:19:20,220 --> 00:19:21,000
that may be going

433
00:19:21,000 --> 00:19:24,970
on. I want to make sure that we strengthen our business

434
00:19:24,970 --> 00:19:25,720
case and

435
00:19:25,720 --> 00:19:28,329
financial analysis that goes on with this particular

436
00:19:28,329 --> 00:19:29,319
programs one of the

437
00:19:29,319 --> 00:19:33,400
changes that was made recently this was before mr. Springer

438
00:19:33,400 --> 00:19:34,440
left all the

439
00:19:34,440 --> 00:19:37,549
finance all the finance individuals staff members that are

440
00:19:37,549 --> 00:19:38,400
in the utilities

441
00:19:38,400 --> 00:19:41,519
now report to the city's director finance and so there is

442
00:19:41,519 --> 00:19:42,519
that additional

443
00:19:42,519 --> 00:19:45,710
layer and oversight that really hadn't been there

444
00:19:45,710 --> 00:19:47,640
previously. Again we continue

445
00:19:47,640 --> 00:19:50,680
to work very closely with with our staff members in the

446
00:19:50,680 --> 00:19:52,519
operating department but

447
00:19:52,519 --> 00:19:57,319
many of those discussions happen in tandem with our finance

448
00:19:57,319 --> 00:19:58,480
group as well.

449
00:19:58,960 --> 00:20:03,079
So for the CIP over the next five years that's CIP and you

450
00:20:03,079 --> 00:20:04,680
'll see that coming to

451
00:20:04,680 --> 00:20:08,490
you as well as part of the proposed budget for you when we

452
00:20:08,490 --> 00:20:09,640
come back to you

453
00:20:09,640 --> 00:20:13,960
we've been able to reduce that over the five years by 12.2

454
00:20:13,960 --> 00:20:14,680
million dollars.

455
00:20:14,680 --> 00:20:17,029
There's a number of projects one of those projects that

456
00:20:17,029 --> 00:20:18,160
comes to mind is the

457
00:20:18,160 --> 00:20:21,180
mining project if you remember that project was discontin

458
00:20:21,180 --> 00:20:21,920
ued and so that

459
00:20:21,920 --> 00:20:28,029
contributes to this 2.2 million dollars. In addition these

460
00:20:28,029 --> 00:20:28,519
changes

461
00:20:28,519 --> 00:20:32,329
have resulted in no debt issuances for 17-18 for the

462
00:20:32,329 --> 00:20:34,720
current year or 18-19 and

463
00:20:34,720 --> 00:20:38,799
so there's associated annual debt service savings from that

464
00:20:38,799 --> 00:20:39,640
that are now

465
00:20:39,640 --> 00:20:42,789
being stripped out of the financial forecast for that

466
00:20:42,789 --> 00:20:45,000
particular fund. So the

467
00:20:45,000 --> 00:20:47,809
reduced debt service expense over the next six years we

468
00:20:47,809 --> 00:20:49,119
anticipate that that

469
00:20:49,119 --> 00:20:52,599
would be 13.4 million dollars based on what we know today

470
00:20:52,599 --> 00:20:53,440
and what's being

471
00:20:53,440 --> 00:20:56,690
planned and what will come forward to you and you can see

472
00:20:56,690 --> 00:20:58,440
that over that that

473
00:20:58,440 --> 00:21:01,000
time horizon that I've listed up here where those savings

474
00:21:01,000 --> 00:21:01,880
are and what those

475
00:21:01,880 --> 00:21:06,220
in those years and so those are associated reduced debt

476
00:21:06,220 --> 00:21:07,160
services that's

477
00:21:07,160 --> 00:21:12,190
the annual debt service. So again this is an immediate rate

478
00:21:12,190 --> 00:21:13,960
decrease you see right

479
00:21:13,960 --> 00:21:19,309
here on the right hand side my left your right that we

480
00:21:19,309 --> 00:21:21,079
think that this reduction

481
00:21:21,079 --> 00:21:24,750
this total percent reduction still keeps this fund very

482
00:21:24,750 --> 00:21:26,680
very healthy. We have

483
00:21:26,680 --> 00:21:30,220
minimum fund balance requirements of 14 percent of budget

484
00:21:30,220 --> 00:21:31,519
expenses and a

485
00:21:31,519 --> 00:21:36,240
maximum of 18 and we're well above those those reserves

486
00:21:36,240 --> 00:21:38,279
even even today. Again

487
00:21:38,279 --> 00:21:40,289
we'll be coming back to you with some additional

488
00:21:40,289 --> 00:21:41,519
recommendations in the near

489
00:21:41,519 --> 00:21:46,250
future. So the growth in reserves is due to decrease debt

490
00:21:46,250 --> 00:21:47,759
service again you go

491
00:21:47,759 --> 00:21:49,910
had already echoed that for you. There'll be some

492
00:21:49,910 --> 00:21:51,880
additional savings from some

493
00:21:51,880 --> 00:21:56,819
operating changes that we're making certainly as we get

494
00:21:56,819 --> 00:21:58,240
back our cost of

495
00:21:58,240 --> 00:22:00,480
service and our management study there may be some

496
00:22:00,480 --> 00:22:01,799
additional changes as well

497
00:22:01,799 --> 00:22:06,980
that they have O&M impacts for that particular fund. So

498
00:22:06,980 --> 00:22:08,759
just here just side

499
00:22:08,759 --> 00:22:12,339
by side we've provided to you what the adopted budget was

500
00:22:12,339 --> 00:22:13,640
when it was adopted

501
00:22:13,640 --> 00:22:17,759
at the end of last year and then what the what we currently

502
00:22:17,759 --> 00:22:18,759
project would be

503
00:22:18,759 --> 00:22:22,390
that particular budget or what we anticipate spending at

504
00:22:22,390 --> 00:22:23,200
the year of eight

505
00:22:23,200 --> 00:22:28,920
fiscal year 17-18. You'll see that we do as a result of

506
00:22:28,920 --> 00:22:30,240
some of the changes that

507
00:22:30,240 --> 00:22:32,980
we've made in the capital program in particular the mining

508
00:22:32,980 --> 00:22:33,720
we didn't just

509
00:22:33,720 --> 00:22:36,960
strip out those related expenses but there were also some

510
00:22:36,960 --> 00:22:37,640
assumptions on

511
00:22:37,640 --> 00:22:40,819
revenues that we've also had to pull out and so that so

512
00:22:40,819 --> 00:22:42,359
there's been changes on

513
00:22:42,359 --> 00:22:46,319
both sides of this equation and then the total expenses

514
00:22:46,319 --> 00:22:47,759
have been reduced by about

515
00:22:47,759 --> 00:22:52,450
four point three million dollars again we anticipate some

516
00:22:52,450 --> 00:22:53,759
drawdown in in that

517
00:22:53,759 --> 00:22:57,509
fund balance but again staying well above the even the 18

518
00:22:57,509 --> 00:22:58,680
percent maximum

519
00:22:58,680 --> 00:23:03,170
that set for that particular fund. This 12 percent

520
00:23:03,170 --> 00:23:05,359
translates to approximately a

521
00:23:05,359 --> 00:23:09,559
six hundred thousand dollar revenue so about 1.2 million

522
00:23:09,559 --> 00:23:11,160
full years that's six

523
00:23:11,160 --> 00:23:17,190
hundred thousand for if it was implemented now mid-year.

524
00:23:17,190 --> 00:23:18,119
Some financial

525
00:23:18,119 --> 00:23:20,700
considerations that we just wanted to pose to you that we

526
00:23:20,700 --> 00:23:21,400
've discussed

527
00:23:21,400 --> 00:23:24,440
internally and just let me just quickly say to you that

528
00:23:24,440 --> 00:23:25,720
this we believe that

529
00:23:25,720 --> 00:23:29,519
this is a first step in in in the recommendation that we're

530
00:23:29,519 --> 00:23:30,359
bringing to

531
00:23:30,359 --> 00:23:33,390
you we anticipate over the next three to four months when

532
00:23:33,390 --> 00:23:34,799
we come back to you the

533
00:23:34,799 --> 00:23:38,279
possibility of some additional rate reductions potentially

534
00:23:38,279 --> 00:23:38,720
both in

535
00:23:38,720 --> 00:23:43,269
residential but also in some of our other classes. So in

536
00:23:43,269 --> 00:23:44,839
doing this 12 percent

537
00:23:44,839 --> 00:23:47,619
reduction again major consideration is to make sure that we

538
00:23:47,619 --> 00:23:48,559
're staying within

539
00:23:48,559 --> 00:23:52,359
those reserve targets of 14 to 18 percent. We also wanted

540
00:23:52,359 --> 00:23:53,359
to make sure that

541
00:23:53,359 --> 00:23:57,450
we safeguarded that fund we do have our wholesale revenue

542
00:23:57,450 --> 00:23:58,559
that makes about two

543
00:23:58,559 --> 00:24:02,420
million dollars we want to make sure that we that that we

544
00:24:02,420 --> 00:24:03,279
have a better

545
00:24:03,279 --> 00:24:07,250
understanding through our cost of service of what potential

546
00:24:07,250 --> 00:24:08,480
impacts could

547
00:24:08,480 --> 00:24:11,750
come to that particular source again two point two million

548
00:24:11,750 --> 00:24:12,559
dollars is a

549
00:24:12,559 --> 00:24:17,500
significant amount for that fund and then finally we've not

550
00:24:17,500 --> 00:24:18,319
made any

551
00:24:18,319 --> 00:24:21,339
recommendations to you today regarding commercial rates we

552
00:24:21,339 --> 00:24:22,599
do anticipate that

553
00:24:22,599 --> 00:24:25,359
there may be some changes there as well it's the largest

554
00:24:25,359 --> 00:24:26,559
revenue stream for that

555
00:24:26,559 --> 00:24:29,349
particular fund and so we want to be cognizant of the fact

556
00:24:29,349 --> 00:24:30,160
that that we're

557
00:24:30,160 --> 00:24:33,529
providing to you a conservative reduction today and and

558
00:24:33,529 --> 00:24:34,440
come back to you

559
00:24:34,440 --> 00:24:37,589
with a much more in-depth discussion about rates in total

560
00:24:37,589 --> 00:24:38,599
once we have more

561
00:24:38,599 --> 00:24:41,970
information from our cost of service and also our

562
00:24:41,970 --> 00:24:45,240
management study. So next steps

563
00:24:45,240 --> 00:24:49,480
is again we'll staff will be reviewing this management

564
00:24:49,480 --> 00:24:51,799
study in addition to

565
00:24:51,799 --> 00:24:54,819
that we'll be conducting a market study for all our rates

566
00:24:54,819 --> 00:24:55,599
to make sure we

567
00:24:55,599 --> 00:24:58,619
understand what we're able to do with those rates in

568
00:24:58,619 --> 00:25:00,279
particular wholesale and

569
00:25:00,279 --> 00:25:04,240
some of these large commercial rates that we have and then

570
00:25:04,240 --> 00:25:05,440
finally we'll be

571
00:25:05,440 --> 00:25:07,859
bringing back to you as part of the proposed budget

572
00:25:07,859 --> 00:25:09,039
potential additional

573
00:25:09,039 --> 00:25:12,789
rate decreases associated with with all these efforts we

574
00:25:12,789 --> 00:25:14,079
anticipate that first

575
00:25:14,079 --> 00:25:17,369
presentation to be for the PAB and the council be in early

576
00:25:17,369 --> 00:25:18,880
summer so you know

577
00:25:18,880 --> 00:25:24,640
we're just around the corner. You know council members of

578
00:25:24,640 --> 00:25:26,160
the PAB that's that

579
00:25:26,160 --> 00:25:28,930
wraps up my presentation I've covered a lot I'd be happy to

580
00:25:28,930 --> 00:25:30,000
stand for any

581
00:25:30,000 --> 00:25:33,019
questions again we have Ethan Cox here and if there's any

582
00:25:33,019 --> 00:25:34,079
specific questions on

583
00:25:34,079 --> 00:25:37,099
that operation we'll be able to provide those responses to

584
00:25:37,099 --> 00:25:39,119
you. I don't have a

585
00:25:39,119 --> 00:25:42,369
question but I have a comment I applaud you for going

586
00:25:42,369 --> 00:25:43,640
through and doing cost

587
00:25:43,640 --> 00:25:47,759
reductions and saying to have a rate decrease now not

588
00:25:47,759 --> 00:25:49,440
waiting until next year

589
00:25:49,440 --> 00:25:52,809
because it's our citizens money and it's not our money so I

590
00:25:52,809 --> 00:25:54,039
applaud you for doing

591
00:25:54,039 --> 00:25:56,160
that.

592
00:25:58,759 --> 00:26:05,000
Questions? I mean I'll second that. That's pretty

593
00:26:05,000 --> 00:26:06,640
incredible I mean 12%

594
00:26:06,640 --> 00:26:12,720
decrease in rates is pretty incredible to find that kind of

595
00:26:12,720 --> 00:26:13,720
operating

596
00:26:13,720 --> 00:26:17,710
efficiency and that's that you're gonna be applauded for

597
00:26:17,710 --> 00:26:20,920
that so and I'm gonna

598
00:26:20,920 --> 00:26:24,450
I'm gonna hold you to it that there's more reductions to

599
00:26:24,450 --> 00:26:26,279
come right? I guess I

600
00:26:26,279 --> 00:26:29,319
do have a question you didn't reduce it even more because

601
00:26:29,319 --> 00:26:31,240
the reserves are like

602
00:26:31,240 --> 00:26:35,539
you said significantly above the 18% but I think that's pr

603
00:26:35,539 --> 00:26:36,640
udent because you're

604
00:26:36,640 --> 00:26:39,390
you're going through this whole commercial review too and

605
00:26:39,390 --> 00:26:39,880
then once

606
00:26:39,880 --> 00:26:42,630
you're done with that I think we'll have a more

607
00:26:42,630 --> 00:26:45,400
comprehensive picture to then

608
00:26:45,400 --> 00:26:48,519
tighten that up even a little bit better too. Yes ma'am

609
00:26:48,519 --> 00:26:50,359
that is the plan. Thank you.

610
00:26:50,359 --> 00:26:57,200
Any other questions? So you're I guess you're basing some

611
00:26:57,200 --> 00:26:57,960
of the future

612
00:26:57,960 --> 00:27:00,650
reductions on that the cost of service study for the

613
00:27:00,650 --> 00:27:02,160
commercial rates will come

614
00:27:02,160 --> 00:27:05,799
in and we will be able to reduce those as well I mean you

615
00:27:05,799 --> 00:27:06,960
're not foreseeing

616
00:27:06,960 --> 00:27:10,500
that we're undercharging them and somehow we won't be able

617
00:27:10,500 --> 00:27:11,400
to offer that

618
00:27:11,400 --> 00:27:16,759
reduction to our residential. Yeah our preliminary review

619
00:27:16,759 --> 00:27:18,519
of those rates is

620
00:27:18,519 --> 00:27:23,660
that there is opportunities to potentially lower those as

621
00:27:23,660 --> 00:27:24,119
well.

622
00:27:26,319 --> 00:27:31,440
Very good. I don't think anybody's gonna be against

623
00:27:31,440 --> 00:27:34,799
reducing rates. Well and just

624
00:27:34,799 --> 00:27:37,819
let me say to you Mr. Chairman that we do have you know

625
00:27:37,819 --> 00:27:38,759
this particular

626
00:27:38,759 --> 00:27:42,579
discussion as well with the City Council tomorrow there is

627
00:27:42,579 --> 00:27:44,000
a an agenda item for

628
00:27:44,000 --> 00:27:49,799
you tonight in individual consideration to amend the

629
00:27:49,799 --> 00:27:50,759
current rate ordinance

630
00:27:50,759 --> 00:27:57,079
and reflect these particular reductions now. Good very good

631
00:27:57,079 --> 00:27:58,559
. Thank you Tony.

632
00:27:58,559 --> 00:28:05,839
Appreciate it. Okay item C is to receive a report, hold a

633
00:28:05,839 --> 00:28:06,599
discussion and give

634
00:28:06,599 --> 00:28:10,809
staff direction regarding current city facilities and how

635
00:28:10,809 --> 00:28:12,079
to proceed with

636
00:28:12,079 --> 00:28:15,099
planning for future space needs regarding the Denton

637
00:28:15,099 --> 00:28:15,960
Service Center

638
00:28:15,960 --> 00:28:20,579
traffic operations building and storage facility located at

639
00:28:20,579 --> 00:28:22,839
651 Mayhill Road.

640
00:28:22,839 --> 00:28:26,289
Thank you Mr. Chairman, members of the PUB Mario Kanazaris,

641
00:28:26,289 --> 00:28:27,480
assistant city manager.

642
00:28:27,480 --> 00:28:30,220
I wanted to present some information to you that was given

643
00:28:30,220 --> 00:28:31,200
to City Council back

644
00:28:31,200 --> 00:28:34,650
in mid February about some existing space needs that we had

645
00:28:34,650 --> 00:28:35,440
our service

646
00:28:35,440 --> 00:28:39,250
center along with our transportation operations building

647
00:28:39,250 --> 00:28:40,359
and some solutions

648
00:28:40,359 --> 00:28:44,390
that we were proposing to utilize to help offset some of

649
00:28:44,390 --> 00:28:45,640
those space needs

650
00:28:45,640 --> 00:28:49,069
and the reason we're bringing it to to the PUB is because

651
00:28:49,069 --> 00:28:50,039
it does affect

652
00:28:50,039 --> 00:28:52,559
utility operations along with solid waste and so I'm going

653
00:28:52,559 --> 00:28:53,240
to go through a

654
00:28:53,240 --> 00:28:55,799
number of slides and let you see what we're proposing and

655
00:28:55,799 --> 00:28:56,680
the assumptions

656
00:28:56,680 --> 00:29:00,740
behind those proposals. So to give you a brief overview

657
00:29:00,740 --> 00:29:02,240
with the presentation just

658
00:29:02,240 --> 00:29:05,279
to give you some history of why we're here some of the

659
00:29:05,279 --> 00:29:06,559
issues that were being

660
00:29:06,559 --> 00:29:09,039
addressed again the space needs that we have in our

661
00:29:09,039 --> 00:29:10,400
operations at the service

662
00:29:10,400 --> 00:29:13,730
center and also at traffic operations. The assumptions that

663
00:29:13,730 --> 00:29:14,279
were used

664
00:29:14,279 --> 00:29:19,039
originally through our previous analysis, some of the

665
00:29:19,039 --> 00:29:19,799
options that we're

666
00:29:19,799 --> 00:29:22,490
utilizing to solve some of the issues that are being

667
00:29:22,490 --> 00:29:24,079
presented, the financial

668
00:29:24,079 --> 00:29:27,539
implications and Mr. Puente is here to to be able to answer

669
00:29:27,539 --> 00:29:28,079
some of the

670
00:29:28,079 --> 00:29:31,799
specifics if the PUB has those questions and then what we

671
00:29:31,799 --> 00:29:32,599
believe will help

672
00:29:32,599 --> 00:29:36,319
improve our overall overall operations along with customer

673
00:29:36,319 --> 00:29:37,559
service that it

674
00:29:37,559 --> 00:29:41,740
affects our community and our constituents and then some

675
00:29:41,740 --> 00:29:42,559
next steps.

676
00:29:42,559 --> 00:29:46,119
To give you an overview of the service center campus I've

677
00:29:46,119 --> 00:29:47,000
outlined here in

678
00:29:47,000 --> 00:29:51,559
yellow the campus itself is approximately 46 acres in size

679
00:29:51,559 --> 00:29:52,599
it's an

680
00:29:52,599 --> 00:29:56,210
industrial area off at Mingo Road I believe the PUB before

681
00:29:56,210 --> 00:29:56,640
before I started

682
00:29:56,640 --> 00:29:59,890
with the organization I had its meetings over there so you

683
00:29:59,890 --> 00:30:00,920
should be relatively

684
00:30:00,920 --> 00:30:06,700
familiar with with this building and and then the overall

685
00:30:06,700 --> 00:30:07,480
campus.

686
00:30:07,480 --> 00:30:11,289
Procurement materials management is housed there our fleet

687
00:30:11,289 --> 00:30:11,960
services

688
00:30:11,960 --> 00:30:15,950
operations are housed there we also have a number of areas

689
00:30:15,950 --> 00:30:17,279
where we continue we

690
00:30:17,279 --> 00:30:20,720
where we house our our fill and dirt materials so that can

691
00:30:20,720 --> 00:30:21,759
be utilized for

692
00:30:21,759 --> 00:30:24,880
our drainage and our street operations so again just to

693
00:30:24,880 --> 00:30:26,119
keep kind of give you

694
00:30:26,119 --> 00:30:29,930
an overview of the location which we're talking about the

695
00:30:29,930 --> 00:30:31,079
two areas the two

696
00:30:31,079 --> 00:30:33,029
buildings that we're covering this evening and it was

697
00:30:33,029 --> 00:30:33,759
covered with City

698
00:30:33,759 --> 00:30:36,779
Council was the the the first one we're going to be

699
00:30:36,779 --> 00:30:38,799
covering is a service center

700
00:30:38,799 --> 00:30:43,900
here in the on the I guess your top top left my right here

701
00:30:43,900 --> 00:30:45,559
on the screen on the

702
00:30:45,559 --> 00:30:48,069
on the left side and then the traffic operations here on

703
00:30:48,069 --> 00:30:49,039
the opposite side of

704
00:30:49,039 --> 00:30:53,000
of the screen there and again to give you some history the

705
00:30:53,000 --> 00:30:54,240
service center was

706
00:30:54,240 --> 00:30:58,880
built back in 1980 the traffic operations was the building

707
00:30:58,880 --> 00:30:59,400
itself was

708
00:30:59,400 --> 00:31:03,950
built in the 60s over time the the service center has been

709
00:31:03,950 --> 00:31:04,559
renovated or

710
00:31:04,559 --> 00:31:08,009
expanded slightly over the last number of years to give you

711
00:31:08,009 --> 00:31:09,079
some statistics

712
00:31:09,079 --> 00:31:11,809
about the city of Denton it was much smaller back then back

713
00:31:11,809 --> 00:31:13,000
in 1980 when it

714
00:31:13,000 --> 00:31:16,019
was constructed and as you can see the sizes of our

715
00:31:16,019 --> 00:31:17,240
community now and it's

716
00:31:17,240 --> 00:31:21,210
certainly much larger these numbers were from 2016 and as

717
00:31:21,210 --> 00:31:22,240
you can also see just

718
00:31:22,240 --> 00:31:24,440
the amount of square mileage that the city has expanded

719
00:31:24,440 --> 00:31:25,720
over the years we we've

720
00:31:25,720 --> 00:31:29,569
expanded three three times the size of our community since

721
00:31:29,569 --> 00:31:30,440
this facility was

722
00:31:30,440 --> 00:31:33,819
opened and then the most glaring issue is a fact that back

723
00:31:33,819 --> 00:31:35,319
in 1980 we house a

724
00:31:35,319 --> 00:31:38,130
little over a hundred employees and now we're certainly

725
00:31:38,130 --> 00:31:39,599
double that 250 somewhat

726
00:31:39,599 --> 00:31:43,700
employees now are our house there and and I would imagine

727
00:31:43,700 --> 00:31:44,839
that as during

728
00:31:44,839 --> 00:31:47,200
seasonal activity or during the summer months there's

729
00:31:47,200 --> 00:31:48,039
probably additional

730
00:31:48,039 --> 00:31:50,710
employees there especially at the parks department because

731
00:31:50,710 --> 00:31:51,440
of the amount of

732
00:31:51,440 --> 00:31:54,690
activities happening in and around the summer months of the

733
00:31:54,690 --> 00:31:58,359
calendar year the

734
00:31:58,359 --> 00:32:00,859
first facility wanted to cover was a service center as

735
00:32:00,859 --> 00:32:02,039
again I was mentioned

736
00:32:02,039 --> 00:32:05,410
it was built in 1980 it's been updated over the last number

737
00:32:05,410 --> 00:32:07,440
of years 250

738
00:32:07,440 --> 00:32:12,039
employees operate from that location it's very cramped

739
00:32:12,039 --> 00:32:13,160
there's no room for

740
00:32:13,160 --> 00:32:17,190
growth in existing configuration it's somewhat poorly

741
00:32:17,190 --> 00:32:18,759
configured you all

742
00:32:18,759 --> 00:32:21,589
familiar with it when you walk into the lobby it's not the

743
00:32:21,589 --> 00:32:22,720
most user-friendly

744
00:32:22,720 --> 00:32:27,039
location there's no one to greet you if you look behind the

745
00:32:27,039 --> 00:32:28,160
the first wall

746
00:32:28,160 --> 00:32:32,400
behind the stairs there's restroom facilities there it's

747
00:32:32,400 --> 00:32:33,799
also it also has

748
00:32:33,799 --> 00:32:36,569
shower facilities so if you can imagine the public walks in

749
00:32:36,569 --> 00:32:37,480
and we don't have a

750
00:32:37,480 --> 00:32:40,210
lot of public that utilize that facility but we do have

751
00:32:40,210 --> 00:32:40,960
contractors

752
00:32:40,960 --> 00:32:44,809
consultants that come in to do business there to have

753
00:32:44,809 --> 00:32:46,559
meetings etc and so when

754
00:32:46,559 --> 00:32:50,119
you walk in if you use restroom facilities you're greeted

755
00:32:50,119 --> 00:32:50,920
with you know

756
00:32:50,920 --> 00:32:53,730
your traditional restroom facilities also shower facilities

757
00:32:53,730 --> 00:32:54,359
and so it does

758
00:32:54,359 --> 00:32:58,529
create some awkwardness if field employees are utilizing

759
00:32:58,529 --> 00:32:59,000
those

760
00:32:59,000 --> 00:33:02,019
facilities if been out in the field working in a very muddy

761
00:33:02,019 --> 00:33:02,400
dirty

762
00:33:02,400 --> 00:33:05,420
environment and they're needing to clean off rinse off and

763
00:33:05,420 --> 00:33:06,400
you're also

764
00:33:06,400 --> 00:33:09,920
intermingling with folks from the public utilizing restroom

765
00:33:09,920 --> 00:33:11,240
so not the ideal

766
00:33:11,240 --> 00:33:17,130
situation so if so again just the current configurations of

767
00:33:17,130 --> 00:33:18,519
spaces it's

768
00:33:18,519 --> 00:33:23,640
not the most configured appropriately some previous

769
00:33:23,640 --> 00:33:24,680
assumptions that we use

770
00:33:24,680 --> 00:33:30,119
that to do some space needs back in 2015 2016 the city had

771
00:33:30,119 --> 00:33:30,599
hired a

772
00:33:30,599 --> 00:33:33,910
consultant to do a series of space needs analysis for the

773
00:33:33,910 --> 00:33:35,200
entire organization

774
00:33:35,200 --> 00:33:39,779
from City Hall to City Hall East to City Hall West our fire

775
00:33:39,779 --> 00:33:41,079
stations etc

776
00:33:41,079 --> 00:33:44,099
and one of these was for a service center and one of the

777
00:33:44,099 --> 00:33:45,079
considerations

778
00:33:45,079 --> 00:33:49,269
that was discussed was potentially having an annexed a

779
00:33:49,269 --> 00:33:51,000
service center annex

780
00:33:51,000 --> 00:33:56,980
on the southwest side of town close to fire station 7 near

781
00:33:56,980 --> 00:33:58,519
Bonnie Bray and in

782
00:33:58,519 --> 00:34:02,809
vintage and the idea behind it was to help move some of the

783
00:34:02,809 --> 00:34:03,920
operations to that

784
00:34:03,920 --> 00:34:08,090
location again as a city continued to grow but the cost of

785
00:34:08,090 --> 00:34:09,079
those of that

786
00:34:09,079 --> 00:34:13,110
facility was in a neighborhood of 21 to 22 million dollars

787
00:34:13,110 --> 00:34:14,480
for 40,000 square feet

788
00:34:14,480 --> 00:34:19,030
and so that would require bond issuance it would be years

789
00:34:19,030 --> 00:34:20,500
in the making and so

790
00:34:20,500 --> 00:34:24,500
at that time through a change of administration with the

791
00:34:24,500 --> 00:34:25,480
new city manager

792
00:34:25,480 --> 00:34:28,889
coming on board late in January the conversation was

793
00:34:28,889 --> 00:34:30,679
resurrected as to what

794
00:34:30,679 --> 00:34:36,079
options could we utilize to allow for better utilization of

795
00:34:36,079 --> 00:34:36,960
our existing

796
00:34:36,960 --> 00:34:41,079
space but also try to meet the needs of our staff as it

797
00:34:41,079 --> 00:34:42,960
continues to grow and

798
00:34:42,960 --> 00:34:47,309
again so here the last number of months we viewed a lot we

799
00:34:47,309 --> 00:34:49,000
've analyzed all the

800
00:34:49,000 --> 00:34:52,289
spaces that we have in the city knowing that trying to

801
00:34:52,289 --> 00:34:54,719
build a 21 to 22 million

802
00:34:54,719 --> 00:35:00,500
dollar facility or potentially more depending on as as mr.

803
00:35:00,500 --> 00:35:01,360
Allen mentioned

804
00:35:01,360 --> 00:35:04,139
about the cost of inflation would be higher in current

805
00:35:04,139 --> 00:35:05,920
dollars what could we

806
00:35:05,920 --> 00:35:09,239
do to better utilize existing spaces and some of that space

807
00:35:09,239 --> 00:35:10,239
may be hiding in

808
00:35:10,239 --> 00:35:12,730
plain sight so what we decided to do is look at the

809
00:35:12,730 --> 00:35:15,199
existing service center and

810
00:35:15,199 --> 00:35:19,010
I'll show you a slide here of what we decided to do and is

811
00:35:19,010 --> 00:35:20,159
look utilizing the

812
00:35:20,159 --> 00:35:23,179
existing service center and looking at materials management

813
00:35:23,179 --> 00:35:24,079
as an opportunity

814
00:35:24,079 --> 00:35:27,360
where if we have the option of moving materials management

815
00:35:27,360 --> 00:35:28,280
out of the service

816
00:35:28,280 --> 00:35:32,000
center could we utilize that vacant space and reconfigure

817
00:35:32,000 --> 00:35:33,039
it into office

818
00:35:33,039 --> 00:35:38,860
space and so what you have here before you basically are a

819
00:35:38,860 --> 00:35:41,039
snapshot of the the

820
00:35:41,039 --> 00:35:44,320
site layout the interior site layout of the service center

821
00:35:44,320 --> 00:35:45,440
the first and second

822
00:35:45,440 --> 00:35:47,960
floor and the bottom floor where it says materials

823
00:35:47,960 --> 00:35:49,280
management is just under

824
00:35:49,280 --> 00:35:53,000
30,000 square feet and again that is a warehouse operations

825
00:35:53,000 --> 00:35:54,360
that is where where

826
00:35:54,360 --> 00:35:59,880
departments are issued supplies from just from poles and

827
00:35:59,880 --> 00:36:01,800
equipment for P for

828
00:36:01,800 --> 00:36:10,219
DME and other types of cable to pipe fittings pipes blue

829
00:36:10,219 --> 00:36:11,840
jeans it depends I

830
00:36:11,840 --> 00:36:14,550
mean it's a it's a variety of things that are issued and

831
00:36:14,550 --> 00:36:15,599
distributed at our

832
00:36:15,599 --> 00:36:19,320
materials management warehouse but it does occupy about 40%

833
00:36:19,320 --> 00:36:19,920
of our square

834
00:36:19,920 --> 00:36:23,199
footage of the first floor of the service center and so

835
00:36:23,199 --> 00:36:25,280
knowing that we

836
00:36:25,280 --> 00:36:29,829
have some operations or some facilities and DME or excuse

837
00:36:29,829 --> 00:36:31,039
me a DME at solid

838
00:36:31,039 --> 00:36:33,769
waste we felt like we could potentially move that

839
00:36:33,769 --> 00:36:36,280
operations over and just

840
00:36:36,280 --> 00:36:39,070
wanted to show you here some photos of the existing service

841
00:36:39,070 --> 00:36:39,960
center and just to

842
00:36:39,960 --> 00:36:44,190
cramp nature in which our operations are being housed in

843
00:36:44,190 --> 00:36:45,760
and and I don't need to

844
00:36:45,760 --> 00:36:48,780
go through every single one of these pictures but but so

845
00:36:48,780 --> 00:36:49,760
some of you that are

846
00:36:49,760 --> 00:36:53,050
familiar with with the facility we have some of our parks

847
00:36:53,050 --> 00:36:54,360
facilities and all the

848
00:36:54,360 --> 00:36:57,730
other operations facility where they've been very been very

849
00:36:57,730 --> 00:36:58,639
creative and

850
00:36:58,639 --> 00:37:01,960
incorporating every single nook and cranny so they can

851
00:37:01,960 --> 00:37:03,639
whether it's having

852
00:37:03,639 --> 00:37:09,000
staff meetings or break room areas that also is

853
00:37:09,000 --> 00:37:10,840
incorporated locker room area

854
00:37:10,840 --> 00:37:13,610
locker room areas our restroom facilities that I'd

855
00:37:13,610 --> 00:37:14,920
mentioned earlier on

856
00:37:14,920 --> 00:37:17,579
the on the bottom right hand corner of the screen we

857
00:37:17,579 --> 00:37:18,719
utilize some of our

858
00:37:18,719 --> 00:37:22,679
equipment bays for staff meetings or areas for our staff to

859
00:37:22,679 --> 00:37:23,699
to have lunch or

860
00:37:23,699 --> 00:37:29,429
have breaks in our parks area which is in the top middle is

861
00:37:29,429 --> 00:37:31,079
is is has equipment

862
00:37:31,079 --> 00:37:34,650
and other supplies where they utilize to to maintain our

863
00:37:34,650 --> 00:37:36,480
park system and so every

864
00:37:36,480 --> 00:37:39,880
single bit of the space is utilized and so really it doesn

865
00:37:39,880 --> 00:37:41,199
't create the necessary

866
00:37:41,199 --> 00:37:45,559
work environment for our staff to have the space they need

867
00:37:45,559 --> 00:37:46,920
to to meet during

868
00:37:46,920 --> 00:37:50,570
the morning when they when they get when they begin their

869
00:37:50,570 --> 00:37:52,380
shift to have a variety

870
00:37:52,380 --> 00:37:54,869
of private conversations when it requires supervisor to

871
00:37:54,869 --> 00:37:55,480
employee top

872
00:37:55,480 --> 00:38:00,199
issues it just makes it very inconvenient very difficult to

873
00:38:00,199 --> 00:38:01,519
have those

874
00:38:01,519 --> 00:38:04,940
kinds of conversations and operate out of that cramped

875
00:38:04,940 --> 00:38:06,280
space and so just wanted

876
00:38:06,280 --> 00:38:11,090
to show you some of those current conditions so the thought

877
00:38:11,090 --> 00:38:12,039
was with with

878
00:38:12,039 --> 00:38:15,599
moving materials management out of that space would free up

879
00:38:15,599 --> 00:38:16,800
quite a bit of space

880
00:38:16,800 --> 00:38:19,940
at the service center and and I know we brought this

881
00:38:19,940 --> 00:38:21,840
information before you to

882
00:38:21,840 --> 00:38:25,079
the pub before but the thought was if we could utilize an

883
00:38:25,079 --> 00:38:26,280
existing location

884
00:38:26,280 --> 00:38:30,360
existing space 651 Mayhill is the one that came to mind

885
00:38:30,360 --> 00:38:31,679
that's a space that is

886
00:38:31,679 --> 00:38:36,639
owned by the city it's a solid waste facility over at the

887
00:38:36,639 --> 00:38:38,320
Mayhill location

888
00:38:38,320 --> 00:38:43,280
it's 81,000 square feet as a former Department of Defense

889
00:38:43,280 --> 00:38:44,280
warehouse

890
00:38:44,280 --> 00:38:48,599
location where as troops were were deployed overseas

891
00:38:48,599 --> 00:38:49,840
depending on whatever

892
00:38:49,840 --> 00:38:53,030
the theater of operation they were they would they would

893
00:38:53,030 --> 00:38:54,000
maintain their

894
00:38:54,000 --> 00:38:57,159
equipment their vehicles or personal vehicles in this space

895
00:38:57,159 --> 00:38:58,599
and so as you can

896
00:38:58,599 --> 00:39:02,039
see by the pictures it's very rectangular in size for the

897
00:39:02,039 --> 00:39:02,639
most part

898
00:39:02,639 --> 00:39:06,699
it's it's a very open space it's it's basically a blank

899
00:39:06,699 --> 00:39:09,400
canvas we do house

900
00:39:09,400 --> 00:39:14,949
some solid waste carts and I know DME has some of their

901
00:39:14,949 --> 00:39:17,800
equipment there but

902
00:39:17,800 --> 00:39:20,469
we'll leave that we can utilize that space and move

903
00:39:20,469 --> 00:39:22,119
materials management over

904
00:39:22,119 --> 00:39:27,219
into into this location and so the thought was if we can

905
00:39:27,219 --> 00:39:28,559
move approximately

906
00:39:28,559 --> 00:39:31,400
30,000 square feet of materials management out of the

907
00:39:31,400 --> 00:39:32,159
service center and

908
00:39:32,159 --> 00:39:35,880
put them into this 81,000 square feet it really would open

909
00:39:35,880 --> 00:39:36,679
up quite a bit of

910
00:39:36,679 --> 00:39:40,889
space we're looking at potentially doubling the size of

911
00:39:40,889 --> 00:39:41,880
materials management

912
00:39:41,880 --> 00:39:45,760
their footprint because some of this equipment that

913
00:39:45,760 --> 00:39:46,880
materials management

914
00:39:46,880 --> 00:39:50,519
houses over at service center is under awnings so it is

915
00:39:50,519 --> 00:39:51,719
protected by the

916
00:39:51,719 --> 00:39:55,570
elements but not completely and so the thought is if we can

917
00:39:55,570 --> 00:39:56,679
move most of not

918
00:39:56,679 --> 00:40:01,869
all of that material under a roof a would protect it would

919
00:40:01,869 --> 00:40:03,159
protect the asset

920
00:40:03,159 --> 00:40:06,409
and really give materials management the space they need to

921
00:40:06,409 --> 00:40:07,599
to fully function in

922
00:40:07,599 --> 00:40:11,320
that location it still provides some additional space for

923
00:40:11,320 --> 00:40:12,199
future expansion

924
00:40:12,199 --> 00:40:16,369
which I'll show you here in some subsequent slides it would

925
00:40:16,369 --> 00:40:17,400
provide for

926
00:40:17,400 --> 00:40:21,159
about just under five acres of a laydown yard as well

927
00:40:21,159 --> 00:40:22,760
employee spaces parking

928
00:40:22,760 --> 00:40:28,539
spaces for this location and so we believe that that would

929
00:40:28,539 --> 00:40:29,940
again free up

930
00:40:29,940 --> 00:40:34,230
some of the space and so as a result there is an investment

931
00:40:34,230 --> 00:40:35,480
to be made what

932
00:40:35,480 --> 00:40:41,150
we were thinking is if we could working with our architects

933
00:40:41,150 --> 00:40:42,559
we believe we have

934
00:40:42,559 --> 00:40:45,320
developed some at least high-level planning estimates on

935
00:40:45,320 --> 00:40:46,239
probable costs on

936
00:40:46,239 --> 00:40:51,000
this construction project to to allocate about a million

937
00:40:51,000 --> 00:40:52,239
six for moving

938
00:40:52,239 --> 00:40:54,710
materials management there is an investment to be made on

939
00:40:54,710 --> 00:40:55,280
the laydown

940
00:40:55,280 --> 00:40:59,019
yard and other parking that's required for that location so

941
00:40:59,019 --> 00:40:59,760
all in with

942
00:40:59,760 --> 00:41:02,019
construction it'd be right at two point five million

943
00:41:02,019 --> 00:41:03,760
dollars we would require

944
00:41:03,760 --> 00:41:06,909
some additional furniture fixtures and equipment to out

945
00:41:06,909 --> 00:41:08,159
outfit that facility

946
00:41:08,159 --> 00:41:11,179
some design fees would be incorporated into that and then

947
00:41:11,179 --> 00:41:11,800
some minor

948
00:41:11,800 --> 00:41:15,519
development fees cost that we pay for the city for as part

949
00:41:15,519 --> 00:41:16,519
of its development

950
00:41:16,519 --> 00:41:19,250
of that of that location and working with the finance

951
00:41:19,250 --> 00:41:20,639
department we believe

952
00:41:20,639 --> 00:41:25,000
we could utilize excess certificates of obligation in the

953
00:41:25,000 --> 00:41:26,400
solid waste fund to

954
00:41:26,400 --> 00:41:32,130
help offset the cost of that process on that project so I

955
00:41:32,130 --> 00:41:34,280
'll let that digest for

956
00:41:34,280 --> 00:41:43,670
the minute so in turn what what does that do for us by

957
00:41:43,670 --> 00:41:44,639
moving materials

958
00:41:44,639 --> 00:41:47,670
management out of the service center what we believe it'll

959
00:41:47,670 --> 00:41:48,559
do is it'll free

960
00:41:48,559 --> 00:41:52,409
up quite a bit of space and to allow our parks operations

961
00:41:52,409 --> 00:41:53,519
streets electric

962
00:41:53,519 --> 00:41:58,070
communications water distribution utility safety training

963
00:41:58,070 --> 00:41:58,880
it would allow

964
00:41:58,880 --> 00:42:02,119
us to expand further into that vacant footprint of the

965
00:42:02,119 --> 00:42:04,559
facility so before this

966
00:42:04,559 --> 00:42:07,929
future this the space here where it says future expansion

967
00:42:07,929 --> 00:42:09,440
again it showed

968
00:42:09,440 --> 00:42:12,550
twenty nine thousand it allows for a future expansion of

969
00:42:12,550 --> 00:42:13,760
our facility so what

970
00:42:13,760 --> 00:42:17,840
I decided what I provided here is a table of the current

971
00:42:17,840 --> 00:42:19,000
configuration of

972
00:42:19,000 --> 00:42:22,760
the square footage and again these are how these are high

973
00:42:22,760 --> 00:42:23,840
level planning

974
00:42:23,840 --> 00:42:26,860
estimates of the square footage nothing has been designed

975
00:42:26,860 --> 00:42:27,519
these are just

976
00:42:27,519 --> 00:42:30,960
conversations that have been had with our architect at a

977
00:42:30,960 --> 00:42:32,320
planning level from

978
00:42:32,320 --> 00:42:35,340
a planning level estimate and just what could happen if

979
00:42:35,340 --> 00:42:36,559
this space were vacated

980
00:42:36,559 --> 00:42:40,110
so what I wanted to show you here is just the current

981
00:42:40,110 --> 00:42:41,639
square footage and our

982
00:42:41,639 --> 00:42:44,389
current operations and the proposed square footage with

983
00:42:44,389 --> 00:42:45,480
materials management

984
00:42:45,480 --> 00:42:48,349
moving out of the service center on the first floor so you

985
00:42:48,349 --> 00:42:48,960
can see the

986
00:42:48,960 --> 00:42:52,130
difference and this is then what would happen on the second

987
00:42:52,130 --> 00:42:52,960
floor it would

988
00:42:52,960 --> 00:42:56,150
allow for engineering to expand water wastewater

989
00:42:56,150 --> 00:42:58,159
administration to to to be

990
00:42:58,159 --> 00:43:03,099
reconfigured in a much more holistic fashion purchasing

991
00:43:03,099 --> 00:43:04,119
administration the

992
00:43:04,119 --> 00:43:07,639
actual purchasing manager along with her staff would stay

993
00:43:07,639 --> 00:43:09,000
at the service center

994
00:43:09,000 --> 00:43:11,510
at this point it was just be the materials management staff

995
00:43:11,510 --> 00:43:12,159
that would be

996
00:43:12,159 --> 00:43:17,190
moving over to the service center so as you can see it does

997
00:43:17,190 --> 00:43:18,559
allow room for

998
00:43:18,559 --> 00:43:22,409
expansion on the previous slide so as our staff continues

999
00:43:22,409 --> 00:43:23,380
to grow we have

1000
00:43:23,380 --> 00:43:27,380
about 18,000 square feet to move into that over time and so

1001
00:43:27,380 --> 00:43:28,760
in essence it

1002
00:43:28,760 --> 00:43:32,139
would forego the need having to build a second service

1003
00:43:32,139 --> 00:43:33,400
center or a service

1004
00:43:33,400 --> 00:43:40,340
center annex in the near future for us to make that happen

1005
00:43:40,340 --> 00:43:42,360
it would be just

1006
00:43:42,360 --> 00:43:46,079
under a nine million dollar investment to make that change

1007
00:43:46,079 --> 00:43:48,079
to to renovate the

1008
00:43:48,079 --> 00:43:50,460
service center we're talking about five point eight million

1009
00:43:50,460 --> 00:43:51,039
dollars some

1010
00:43:51,039 --> 00:43:53,320
additional side improvements that would be necessary there

1011
00:43:53,320 --> 00:43:54,159
at the service center

1012
00:43:54,159 --> 00:43:57,469
so all in construction and hard costs would be just under

1013
00:43:57,469 --> 00:43:58,480
six point eight

1014
00:43:58,480 --> 00:44:01,320
million dollars along with furniture fixtures and equipment

1015
00:44:01,320 --> 00:44:02,980
to add into the

1016
00:44:02,980 --> 00:44:05,820
additional footprint that would be moving into that vacant

1017
00:44:05,820 --> 00:44:06,559
space what the

1018
00:44:06,559 --> 00:44:10,039
design fees and the development development fees for that

1019
00:44:10,039 --> 00:44:10,760
project so

1020
00:44:10,760 --> 00:44:13,780
we're talking right under nine million dollars for that

1021
00:44:13,780 --> 00:44:15,119
entire project to be

1022
00:44:15,119 --> 00:44:20,599
completed and on the opposite side our funding sources that

1023
00:44:20,599 --> 00:44:21,519
we've been working

1024
00:44:21,519 --> 00:44:25,239
with the finance department to to at least from a high-

1025
00:44:25,239 --> 00:44:27,119
level perspective from

1026
00:44:27,119 --> 00:44:30,559
an allocation of if we were to move forward with this

1027
00:44:30,559 --> 00:44:31,840
project what would be

1028
00:44:31,840 --> 00:44:34,610
estimated that those respective funds and those areas of

1029
00:44:34,610 --> 00:44:35,599
funding would come

1030
00:44:35,599 --> 00:44:43,070
from so from a service center perspective we believe that

1031
00:44:43,070 --> 00:44:43,480
moving

1032
00:44:43,480 --> 00:44:47,699
purchasing from the service center to 651 Mayhill makes

1033
00:44:47,699 --> 00:44:49,239
sense we believe that

1034
00:44:49,239 --> 00:44:53,130
it allow us to to allow us to utilize some existing space

1035
00:44:53,130 --> 00:44:54,440
that city already

1036
00:44:54,440 --> 00:44:58,610
owns no need to purchase anything else allowed us allows us

1037
00:44:58,610 --> 00:45:00,000
to expand into the

1038
00:45:00,000 --> 00:45:04,320
existing space and fully utilize all the space areas that

1039
00:45:04,320 --> 00:45:06,440
we have to date we

1040
00:45:06,440 --> 00:45:09,539
believe it will meet the shortages that we have at the

1041
00:45:09,539 --> 00:45:11,400
service center again it

1042
00:45:11,400 --> 00:45:15,579
would allows us to from a standpoint from a construction to

1043
00:45:15,579 --> 00:45:16,320
be minimal amounts of

1044
00:45:16,320 --> 00:45:18,739
construction because you're not having to build new

1045
00:45:18,739 --> 00:45:20,360
foundations you're utilizing

1046
00:45:20,360 --> 00:45:23,469
existing footprints of existing facility so a lot of it's

1047
00:45:23,469 --> 00:45:24,679
just renovation and

1048
00:45:24,679 --> 00:45:28,400
retrofitting into existing into an existing facility it's

1049
00:45:28,400 --> 00:45:29,320
scalable allows

1050
00:45:29,320 --> 00:45:32,570
for future growth we believe that it does provide some

1051
00:45:32,570 --> 00:45:33,760
efficiencies for city

1052
00:45:33,760 --> 00:45:39,190
staff it would must be a much more inviting environment for

1053
00:45:39,190 --> 00:45:40,039
our for the

1054
00:45:40,039 --> 00:45:43,289
visiting public that comes in to see and visit with city

1055
00:45:43,289 --> 00:45:44,559
staff when it comes to

1056
00:45:44,559 --> 00:45:47,579
doing business it would be coder it would meet code

1057
00:45:47,579 --> 00:45:48,519
requirements because we

1058
00:45:48,519 --> 00:45:50,650
would have to add additional restroom facilities at the

1059
00:45:50,650 --> 00:45:51,519
service center which

1060
00:45:51,519 --> 00:45:56,070
were highly needed and so overall we believe that it's a

1061
00:45:56,070 --> 00:45:57,360
good option for the

1062
00:45:57,360 --> 00:45:59,889
staff to consider and for the and then the way it was

1063
00:45:59,889 --> 00:46:01,360
presented to City Council

1064
00:46:01,360 --> 00:46:05,469
we're in the process of in fact we just closed your request

1065
00:46:05,469 --> 00:46:06,519
for qualifications

1066
00:46:06,519 --> 00:46:10,369
for architectural services so just to kind of keep in mind

1067
00:46:10,369 --> 00:46:11,480
that we have not

1068
00:46:11,480 --> 00:46:15,389
spent any money on any of these projects these are all high

1069
00:46:15,389 --> 00:46:16,760
level high level

1070
00:46:16,760 --> 00:46:19,420
planning estimates but we have done a request for

1071
00:46:19,420 --> 00:46:20,599
qualifications for

1072
00:46:20,599 --> 00:46:24,849
architectural services that has closed and so what would we

1073
00:46:24,849 --> 00:46:25,760
be doing and as

1074
00:46:25,760 --> 00:46:29,719
this as staff reviews these requests for qualifications

1075
00:46:29,719 --> 00:46:31,280
once an architect is

1076
00:46:31,280 --> 00:46:35,099
selected and we begin contract negotiations we would bring

1077
00:46:35,099 --> 00:46:35,400
that

1078
00:46:35,400 --> 00:46:39,420
contract to the PUB for your consideration and then if

1079
00:46:39,420 --> 00:46:40,400
voted favorably

1080
00:46:40,400 --> 00:46:43,590
would it then be presented to City Council at a subsequent

1081
00:46:43,590 --> 00:46:45,119
meeting any

1082
00:46:45,119 --> 00:46:48,530
questions about about the service center so far because

1083
00:46:48,530 --> 00:46:49,760
there are some more slides

1084
00:46:49,760 --> 00:46:56,570
but it's about the traffic operations. Just a question

1085
00:46:56,570 --> 00:46:56,599
about you were saying

1086
00:46:56,599 --> 00:47:01,940
that these buildings were old 1960 1980 well the service

1087
00:47:01,940 --> 00:47:03,880
centers 1980s but but

1088
00:47:03,880 --> 00:47:06,570
the traffic operations which I'll show you here in just a

1089
00:47:06,570 --> 00:47:07,679
moment that was built

1090
00:47:07,679 --> 00:47:11,760
in the 1960s okay what you've said is so far so it's it's

1091
00:47:11,760 --> 00:47:13,840
stable as far as you

1092
00:47:13,840 --> 00:47:20,340
know as far as you know it's stable to you know redesign

1093
00:47:20,340 --> 00:47:21,519
okay all right so

1094
00:47:21,519 --> 00:47:23,809
we're talking about the difference between eight or nine

1095
00:47:23,809 --> 00:47:24,559
million dollars

1096
00:47:24,559 --> 00:47:28,659
and thank you to 21 million dollars before start from

1097
00:47:28,659 --> 00:47:32,320
scratch. And we're

1098
00:47:32,320 --> 00:47:37,550
using a building that wasn't being used. I just wanted to

1099
00:47:37,550 --> 00:47:38,519
make sure that the

1100
00:47:38,519 --> 00:47:43,960
existing building was stable. Yes ma'am it's safe and sound

1101
00:47:43,960 --> 00:47:44,760
. Okay. I think this is the

1102
00:47:44,760 --> 00:47:53,050
building that was being used. 1960 isn't that old. Yes they

1103
00:47:53,050 --> 00:47:54,800
've been vacated from there.

1104
00:47:54,800 --> 00:48:00,809
Yes. How does it work from a location standpoint for

1105
00:48:00,809 --> 00:48:02,360
materials management to

1106
00:48:02,360 --> 00:48:08,929
be on Mayhill for all the I don't know I'm assuming at some

1107
00:48:08,929 --> 00:48:10,000
point in time

1108
00:48:10,000 --> 00:48:14,940
everybody has to go there to get something. Correct. Well

1109
00:48:14,940 --> 00:48:16,360
it is change so

1110
00:48:16,360 --> 00:48:19,989
that is it is I guess a con in the standpoint of the pros

1111
00:48:19,989 --> 00:48:21,000
and cons of that

1112
00:48:21,000 --> 00:48:24,719
facility but it will be an adjustment and we were working

1113
00:48:24,719 --> 00:48:25,320
with materials

1114
00:48:25,320 --> 00:48:28,559
management to make sure that that operations that are

1115
00:48:28,559 --> 00:48:29,679
maintained at the

1116
00:48:29,679 --> 00:48:32,119
service center that they have the adequate supplies they

1117
00:48:32,119 --> 00:48:32,840
need to make sure

1118
00:48:32,840 --> 00:48:36,559
they can leave from their location and work in a very

1119
00:48:36,559 --> 00:48:38,880
efficient manner but but

1120
00:48:38,880 --> 00:48:42,010
certainly it will be a change and it is the service center

1121
00:48:42,010 --> 00:48:43,159
where it's located

1122
00:48:43,159 --> 00:48:46,340
now in the central part of town moving it over to to May

1123
00:48:46,340 --> 00:48:47,559
hill will be a change

1124
00:48:47,559 --> 00:48:50,619
so there'll be an adjustment that will need to be made and

1125
00:48:50,619 --> 00:48:51,599
and we think we can

1126
00:48:51,599 --> 00:48:56,579
work through that. How many issues do you have during the

1127
00:48:56,579 --> 00:48:59,360
day? Sir. How many visitors do you have in and out

1128
00:48:59,360 --> 00:49:02,079
during a day? Of the service center? Material management.

1129
00:49:02,079 --> 00:49:04,360
Oh goodness I would

1130
00:49:04,360 --> 00:49:07,380
imagine just about every single operation probably comes in

1131
00:49:07,380 --> 00:49:07,880
and out of

1132
00:49:07,880 --> 00:49:11,760
materials management they just walk across and so it'll be

1133
00:49:11,760 --> 00:49:12,480
a lot of them

1134
00:49:12,480 --> 00:49:15,909
there'll be a lot more coordination that's needed. We're

1135
00:49:15,909 --> 00:49:17,199
not utilizing the

1136
00:49:17,199 --> 00:49:20,579
train for shipping right there are we because the train

1137
00:49:20,579 --> 00:49:21,619
goes right by the

1138
00:49:21,619 --> 00:49:32,239
existing location. Mostly it's all dropped by truck. So

1139
00:49:32,239 --> 00:49:33,000
moving on to

1140
00:49:33,000 --> 00:49:36,159
traffic operation this is the building that was built in

1141
00:49:36,159 --> 00:49:38,079
the 60s this is a one

1142
00:49:38,079 --> 00:49:41,260
of the entrances to the service center and that building

1143
00:49:41,260 --> 00:49:42,519
there is our traffic

1144
00:49:42,519 --> 00:49:46,840
operations facility. It was built in the 1960s is

1145
00:49:46,840 --> 00:49:48,519
approximately 4,000 square foot

1146
00:49:48,519 --> 00:49:54,079
it's the former former animal shelter facility. It's been

1147
00:49:54,079 --> 00:49:55,519
utilized by our

1148
00:49:55,519 --> 00:49:59,480
traffic operations folks since the mid 80s and again some

1149
00:49:59,480 --> 00:50:00,119
of the same

1150
00:50:00,119 --> 00:50:03,210
statistics that I showed you earlier about the size of Dent

1151
00:50:03,210 --> 00:50:04,719
on over the years

1152
00:50:04,719 --> 00:50:08,039
and again if you can imagine the amount of signals that we

1153
00:50:08,039 --> 00:50:09,199
've added over the

1154
00:50:09,199 --> 00:50:12,219
years and the amount of rows that are maintained stop signs

1155
00:50:12,219 --> 00:50:13,360
etc it's quite a bit

1156
00:50:13,360 --> 00:50:15,710
that's happened and they've been utilizing that same

1157
00:50:15,710 --> 00:50:17,440
footprint for for

1158
00:50:17,440 --> 00:50:23,130
30 plus years. Currently non full-time full-time equival

1159
00:50:23,130 --> 00:50:25,639
ents FTEs are housed at

1160
00:50:25,639 --> 00:50:28,840
our traffic operations building. While it does show no

1161
00:50:28,840 --> 00:50:30,119
vehicle bays I mean there

1162
00:50:30,119 --> 00:50:33,559
is a garage door but if you'll see a photo here in a minute

1163
00:50:33,559 --> 00:50:34,440
it does not act

1164
00:50:34,440 --> 00:50:38,400
as a base basically just another storage area for our folks

1165
00:50:38,400 --> 00:50:39,000
and so it's

1166
00:50:39,000 --> 00:50:43,550
very cramped there is no room for expansion and again it is

1167
00:50:43,550 --> 00:50:44,079
the former

1168
00:50:44,079 --> 00:50:49,880
animal control facility so it's time it's time to to

1169
00:50:49,880 --> 00:50:51,639
upgrade our facilities

1170
00:50:51,639 --> 00:50:54,389
for this for the staff and quite honestly they're really it

1171
00:50:54,389 --> 00:50:55,079
's not designed

1172
00:50:55,079 --> 00:50:58,610
for new technology as we replace several of our aging

1173
00:50:58,610 --> 00:51:01,679
traffic signals they are in

1174
00:51:01,679 --> 00:51:04,860
essence smart signals they can be worked remotely and

1175
00:51:04,860 --> 00:51:06,199
things that nature you can

1176
00:51:06,199 --> 00:51:08,940
operate those from a centralized location this facility

1177
00:51:08,940 --> 00:51:09,719
doesn't really

1178
00:51:09,719 --> 00:51:12,460
house it doesn't really lends itself for that type of

1179
00:51:12,460 --> 00:51:13,960
operation so it's very

1180
00:51:13,960 --> 00:51:17,480
manually oriented when it comes to working a traffic signal

1181
00:51:17,480 --> 00:51:18,239
for our staff

1182
00:51:18,239 --> 00:51:22,519
so any type of remote locate remote login to to to work

1183
00:51:22,519 --> 00:51:23,760
through these

1184
00:51:23,760 --> 00:51:27,420
signals it just doesn't happen at this location. So again

1185
00:51:27,420 --> 00:51:28,960
some photos so you can

1186
00:51:28,960 --> 00:51:31,980
see the location this is basically some of the control

1187
00:51:31,980 --> 00:51:33,199
centers that we have for

1188
00:51:33,199 --> 00:51:36,750
our traffic operations here and then here's some of our

1189
00:51:36,750 --> 00:51:37,880
staff areas where we

1190
00:51:37,880 --> 00:51:41,349
work in and and again that's that bay door area where we

1191
00:51:41,349 --> 00:51:42,480
have some of our

1192
00:51:42,480 --> 00:51:45,659
equipment and supplies and signs and that are that are

1193
00:51:45,659 --> 00:51:46,960
housed there so it's

1194
00:51:46,960 --> 00:51:51,659
it's a very cramped space it's very small and again doesn't

1195
00:51:51,659 --> 00:51:53,159
really allow for

1196
00:51:53,159 --> 00:51:58,949
our staff to work in the most in a good area for it for

1197
00:51:58,949 --> 00:52:00,360
what they need to do in

1198
00:52:00,360 --> 00:52:03,929
the amount of work that they have to do. To give you an

1199
00:52:03,929 --> 00:52:05,639
idea there was a bond

1200
00:52:05,639 --> 00:52:10,289
package item back in 2014 where the citizens voted to to

1201
00:52:10,289 --> 00:52:11,639
have the city build

1202
00:52:11,639 --> 00:52:17,889
a traffic operations facility and there had been some some

1203
00:52:17,889 --> 00:52:18,159
some planning

1204
00:52:18,159 --> 00:52:21,449
documents put together some planning level estimates that

1205
00:52:21,449 --> 00:52:22,079
were put together

1206
00:52:22,079 --> 00:52:25,619
of building a 10,000 square foot facility actually on the

1207
00:52:25,619 --> 00:52:26,239
service center

1208
00:52:26,239 --> 00:52:29,780
campus and so but one of the options that was going to

1209
00:52:29,780 --> 00:52:31,199
happen with that with

1210
00:52:31,199 --> 00:52:35,400
that process was to they were gonna the thought was to real

1211
00:52:35,400 --> 00:52:37,079
ign Roodale Road in

1212
00:52:37,079 --> 00:52:42,019
that location along with some other interior streets to to

1213
00:52:42,019 --> 00:52:42,960
to configure to

1214
00:52:42,960 --> 00:52:47,210
be reconfigured for traffic operations along with just just

1215
00:52:47,210 --> 00:52:48,239
the alignment of

1216
00:52:48,239 --> 00:52:52,579
Roodale Road for the ease of traffic through that location.

1217
00:52:52,579 --> 00:52:53,320
When those

1218
00:52:53,320 --> 00:52:57,880
planning level estimates were conducted back in 2018 the

1219
00:52:57,880 --> 00:52:58,440
construction

1220
00:52:58,440 --> 00:53:01,599
estimates came in at 2.2 million dollars which obviously is

1221
00:53:01,599 --> 00:53:02,760
higher than the 1.5

1222
00:53:02,760 --> 00:53:07,119
million that was approved by the bond by by the community

1223
00:53:07,119 --> 00:53:08,480
however it did not

1224
00:53:08,480 --> 00:53:10,829
include any furniture fixtures and equipment these high-

1225
00:53:10,829 --> 00:53:11,559
level planning

1226
00:53:11,559 --> 00:53:15,210
estimates and there was and the laid-out yard also was not

1227
00:53:15,210 --> 00:53:16,239
factored into that

1228
00:53:16,239 --> 00:53:20,139
cost so right then and there we were already 700,000 over

1229
00:53:20,139 --> 00:53:21,119
budget plus there

1230
00:53:21,119 --> 00:53:25,960
were other components that were still not not not taken

1231
00:53:25,960 --> 00:53:27,360
into account as part

1232
00:53:27,360 --> 00:53:30,139
of the project so it could very easily have been nearly

1233
00:53:30,139 --> 00:53:31,320
three million dollars

1234
00:53:31,320 --> 00:53:34,340
or twice the amount that was approved by the bond committee

1235
00:53:34,340 --> 00:53:35,880
and by the by the

1236
00:53:35,880 --> 00:53:38,570
community so at the time the thought was let's put the

1237
00:53:38,570 --> 00:53:39,760
project on hold let's

1238
00:53:39,760 --> 00:53:43,809
reassess and see what other options are considered could be

1239
00:53:43,809 --> 00:53:45,360
considered so again

1240
00:53:45,360 --> 00:53:51,039
with new city management we revisited the issue and and and

1241
00:53:51,039 --> 00:53:52,239
felt we needed to

1242
00:53:52,239 --> 00:53:56,289
what can we do to advance the conversation and see what

1243
00:53:56,289 --> 00:53:57,300
options were

1244
00:53:57,300 --> 00:54:01,650
made available and so the thought was again looking at the

1245
00:54:01,650 --> 00:54:03,400
existing facilities

1246
00:54:03,400 --> 00:54:05,869
as we talked about for materials management could we

1247
00:54:05,869 --> 00:54:07,280
incorporate 10,000

1248
00:54:07,280 --> 00:54:13,460
square feet into the into the leftover space for 651 May

1249
00:54:13,460 --> 00:54:15,000
hill and so again the

1250
00:54:15,000 --> 00:54:19,550
thought was could we take that the 10,000 square foot

1251
00:54:19,550 --> 00:54:21,960
facility renovate

1252
00:54:21,960 --> 00:54:25,769
651 Mayhill and incorporate traffic operations into that

1253
00:54:25,769 --> 00:54:27,000
location and so

1254
00:54:27,000 --> 00:54:30,630
that's one of the options that we considered so we we

1255
00:54:30,630 --> 00:54:33,280
believe that we can

1256
00:54:33,280 --> 00:54:36,360
incorporate the 1.5 million dollars retrofit the interior

1257
00:54:36,360 --> 00:54:39,199
of 651 Mayhill this

1258
00:54:39,199 --> 00:54:42,449
information was taken to the bond oversight committee in

1259
00:54:42,449 --> 00:54:43,440
late January and

1260
00:54:43,440 --> 00:54:47,699
they unanimously approved it and so I can show you here

1261
00:54:47,699 --> 00:54:49,519
just a kind of a

1262
00:54:49,519 --> 00:54:54,480
rudimentary site plan of here's materials management or

1263
00:54:54,480 --> 00:54:55,039
incorporating

1264
00:54:55,039 --> 00:54:58,519
their 61,000 square foot facility here's traffic control

1265
00:54:58,519 --> 00:55:00,079
incorporating 10,000

1266
00:55:00,079 --> 00:55:03,360
square foot allows for an additional 10,000 square feet of

1267
00:55:03,360 --> 00:55:04,440
future expansion if

1268
00:55:04,440 --> 00:55:08,400
needed over time and incorporate some additional parking

1269
00:55:08,400 --> 00:55:10,039
for that operation of

1270
00:55:10,039 --> 00:55:16,880
traffic here the financials moving that 1.5 million dollars

1271
00:55:16,880 --> 00:55:19,159
into 651 it would

1272
00:55:19,159 --> 00:55:23,800
include the parking stalls there would be some furniture

1273
00:55:23,800 --> 00:55:25,559
and fixtures cost that

1274
00:55:25,559 --> 00:55:29,000
were needed we would need to do some design elements for

1275
00:55:29,000 --> 00:55:30,039
that so in essence

1276
00:55:30,039 --> 00:55:33,179
all-in for that entire project we're estimating it just

1277
00:55:33,179 --> 00:55:34,480
under 2.2 million

1278
00:55:34,480 --> 00:55:37,789
dollars which is very similar to the previous budget we had

1279
00:55:37,789 --> 00:55:38,599
come in at but

1280
00:55:38,599 --> 00:55:41,750
this is all-in with all cost versus the other one there

1281
00:55:41,750 --> 00:55:43,360
were still some elements

1282
00:55:43,360 --> 00:55:47,739
that were missing so we think this is based on what we've

1283
00:55:47,739 --> 00:55:49,239
in conversations

1284
00:55:49,239 --> 00:55:52,610
with the architect we believe that this is a you know a

1285
00:55:52,610 --> 00:55:53,280
really a good project

1286
00:55:53,280 --> 00:55:57,079
and it would be all-in from the standpoint of moving that

1287
00:55:57,079 --> 00:55:57,699
operation

1288
00:55:57,699 --> 00:56:03,039
over and then again from a financials incorporating the 1.5

1289
00:56:03,039 --> 00:56:03,639
million dollars

1290
00:56:03,639 --> 00:56:07,260
general obligation bonds that were approved by by the

1291
00:56:07,260 --> 00:56:08,599
community and then

1292
00:56:08,599 --> 00:56:13,440
some excess CEOs and solid waste to make up the difference

1293
00:56:13,440 --> 00:56:14,840
so for the 2.2

1294
00:56:14,840 --> 00:56:22,239
million and that's just that doesn't include the technology

1295
00:56:22,239 --> 00:56:23,760
correct for the

1296
00:56:23,760 --> 00:56:27,800
traffic correct correct facility correct it'll include some

1297
00:56:27,800 --> 00:56:28,480
but not the whole

1298
00:56:28,480 --> 00:56:35,460
thing and the excess certificates of obligation if that's

1299
00:56:35,460 --> 00:56:36,519
because we're not

1300
00:56:36,519 --> 00:56:40,079
doing something solid waste that we plan to use this for

1301
00:56:40,079 --> 00:56:42,199
yes ma'am we have about

1302
00:56:42,199 --> 00:56:45,960
4.2 million dollars of excess CEOs that were planned we're

1303
00:56:45,960 --> 00:56:47,119
already issued we're

1304
00:56:47,119 --> 00:56:50,369
planned for something else and so the proposal here is to

1305
00:56:50,369 --> 00:56:51,239
use it for this

1306
00:56:51,239 --> 00:56:54,889
purpose and so then the city's materials management fund

1307
00:56:54,889 --> 00:56:55,960
and also then the general

1308
00:56:55,960 --> 00:56:58,980
fund traffic is housed in the general fund would pay a

1309
00:56:58,980 --> 00:57:00,519
rental back to solid

1310
00:57:00,519 --> 00:57:04,599
waste offset that debt and so it really you know helps

1311
00:57:04,599 --> 00:57:06,239
solid waste fund as

1312
00:57:06,239 --> 00:57:09,380
well the idea would be that that asset would continue to be

1313
00:57:09,380 --> 00:57:10,400
a solid waste asset

1314
00:57:10,400 --> 00:57:14,650
met with a with the city's bond council and we think it's

1315
00:57:14,650 --> 00:57:15,519
an appropriate use

1316
00:57:15,519 --> 00:57:18,800
there is no private activity issue that arises out of this

1317
00:57:18,800 --> 00:57:20,079
it's the city itself

1318
00:57:20,079 --> 00:57:24,059
and so it's an allowable use you read my mind Tony you knew

1319
00:57:24,059 --> 00:57:25,280
what my next question

1320
00:57:25,280 --> 00:57:29,880
was thank you so that that offset was taken into account

1321
00:57:29,880 --> 00:57:31,239
for the previous

1322
00:57:31,239 --> 00:57:36,179
item we had yes sir it's already built into that into that

1323
00:57:36,179 --> 00:57:38,840
forecast yes sir

1324
00:57:40,840 --> 00:57:44,650
so again some of the issues that it solves it does fulfill

1325
00:57:44,650 --> 00:57:45,559
the bond

1326
00:57:45,559 --> 00:57:48,579
commitment that was made to the community it's utilizing

1327
00:57:48,579 --> 00:57:49,239
with with

1328
00:57:49,239 --> 00:57:53,789
existing bond funds as budgeted utilize existing space that

1329
00:57:53,789 --> 00:57:54,440
the city already

1330
00:57:54,440 --> 00:57:58,289
owns allows for future growth it's scalable allows for the

1331
00:57:58,289 --> 00:57:59,000
state of the art

1332
00:57:59,000 --> 00:58:02,659
components that we need to maintain and and expand our

1333
00:58:02,659 --> 00:58:04,400
operations and expand our

1334
00:58:04,400 --> 00:58:07,090
footprint when it comes to replacing our traffic signals

1335
00:58:07,090 --> 00:58:08,599
and our community we

1336
00:58:08,599 --> 00:58:10,989
believe that it provides some efficiencies by centralizing

1337
00:58:10,989 --> 00:58:11,320
a lot of

1338
00:58:11,320 --> 00:58:14,690
these operations that right now are done manually on site

1339
00:58:14,690 --> 00:58:15,400
there at the

1340
00:58:15,400 --> 00:58:18,650
intersection so allows for safety allows for a lot of

1341
00:58:18,650 --> 00:58:19,599
different things to be done

1342
00:58:19,599 --> 00:58:23,889
from a remote location or centralized location again as I

1343
00:58:23,889 --> 00:58:24,920
mentioned earlier

1344
00:58:24,920 --> 00:58:26,949
this information was presented to the bond oversight

1345
00:58:26,949 --> 00:58:27,880
committee back in late

1346
00:58:27,880 --> 00:58:31,409
January it was approved unanimously and then really the

1347
00:58:31,409 --> 00:58:32,320
next steps is we're in

1348
00:58:32,320 --> 00:58:36,489
the process of reviewing architects so again not a single

1349
00:58:36,489 --> 00:58:38,039
penny has been spent

1350
00:58:38,039 --> 00:58:42,039
on any of these projects so again this information was

1351
00:58:42,039 --> 00:58:42,840
presented to council

1352
00:58:42,840 --> 00:58:46,090
back in February we wanted to present it to you tonight to

1353
00:58:46,090 --> 00:58:47,239
keep you informed of

1354
00:58:47,239 --> 00:58:50,030
what we were what we were wanting to do and like to do and

1355
00:58:50,030 --> 00:58:50,639
seek your

1356
00:58:50,639 --> 00:58:54,119
recommendation for moving this process forward and as and

1357
00:58:54,119 --> 00:58:55,679
as mentioned if as we

1358
00:58:55,679 --> 00:58:58,760
go through the process of selecting an architect we'll

1359
00:58:58,760 --> 00:59:00,159
bring that selection to

1360
00:59:00,159 --> 00:59:05,400
the pub with with the requisite funding to get your

1361
00:59:05,400 --> 00:59:06,440
recommendation and if

1362
00:59:06,440 --> 00:59:09,460
recommended favorably that would then be sent to the City

1363
00:59:09,460 --> 00:59:10,400
Council at one of their

1364
00:59:10,400 --> 00:59:21,579
upcoming meetings okay questions we with the technology

1365
00:59:21,579 --> 00:59:22,920
shortcomings that you say

1366
00:59:22,920 --> 00:59:26,530
that the existing traffic operations building has what can

1367
00:59:26,530 --> 00:59:27,599
you touch on what

1368
00:59:27,599 --> 00:59:32,719
those might be and how they'll be alleviated out on Mayhill

1369
00:59:32,719 --> 00:59:33,400
they're just

1370
00:59:33,400 --> 00:59:37,570
metal buildings so there's really not there's really not

1371
00:59:37,570 --> 00:59:38,280
much difference

1372
00:59:38,280 --> 00:59:42,039
between the building on Mayhill off of Mayhill and the

1373
00:59:42,039 --> 00:59:43,119
building that we

1374
00:59:43,119 --> 00:59:47,679
currently have well it in size right well right they're

1375
00:59:47,679 --> 00:59:48,679
they're both metal

1376
00:59:48,679 --> 00:59:52,170
buildings of the the one on Mayhill can be again with

1377
00:59:52,170 --> 00:59:53,800
working with an architect

1378
00:59:53,800 --> 00:59:58,039
will be insulated will be I mean it'll it'll look like an

1379
00:59:58,039 --> 00:59:59,039
office on the

1380
00:59:59,039 --> 01:00:02,559
interior would allow for some bays it'll allow for

1381
01:00:02,559 --> 01:00:06,679
workspace for our our sign

1382
01:00:06,679 --> 01:00:12,019
sign crews so they can create signs and change create stop

1383
01:00:12,019 --> 01:00:13,760
signs and sign blades

1384
01:00:13,760 --> 01:00:19,409
for street signs etc from a technology perspective and some

1385
01:00:19,409 --> 01:00:19,760
of the traffic

1386
01:00:19,760 --> 01:00:23,010
operation facilities I've been in I mean it literally looks

1387
01:00:23,010 --> 01:00:24,239
like NASA and you've

1388
01:00:24,239 --> 01:00:27,730
got all these flat panels and you're able to meet able to

1389
01:00:27,730 --> 01:00:28,840
see your your city

1390
01:00:28,840 --> 01:00:32,969
out your your intersections via cameras etc so while we do

1391
01:00:32,969 --> 01:00:34,000
have have some of

1392
01:00:34,000 --> 01:00:37,380
that technology there at the existing facility it's not to

1393
01:00:37,380 --> 01:00:38,360
the extent it could

1394
01:00:38,360 --> 01:00:41,380
be as we continue to expand our footprint and replacing

1395
01:00:41,380 --> 01:00:41,760
these older

1396
01:00:41,760 --> 01:00:46,340
older intersections with your traffic signals okay I have

1397
01:00:46,340 --> 01:00:47,159
one more question

1398
01:00:47,159 --> 01:00:50,880
it's just some clarification for me so the bond oversight

1399
01:00:50,880 --> 01:00:53,099
committee so they

1400
01:00:53,099 --> 01:00:57,150
meet and they reviewed the original intent of the bond

1401
01:00:57,150 --> 01:00:58,800
committee before and

1402
01:00:58,800 --> 01:01:03,099
they review the intent of the ordinance that the city voted

1403
01:01:03,099 --> 01:01:03,980
on and then

1404
01:01:03,980 --> 01:01:07,230
determined that the funds can be reallocated to a project

1405
01:01:07,230 --> 01:01:08,159
that the voters

1406
01:01:08,159 --> 01:01:12,710
didn't approve I'm just curious how that works so about

1407
01:01:12,710 --> 01:01:13,599
every five years the

1408
01:01:13,599 --> 01:01:16,860
council appoints a blue ribbon committee it's about 50 you

1409
01:01:16,860 --> 01:01:18,840
know citizens I think

1410
01:01:18,840 --> 01:01:21,920
each council member gets about seven that they can appoint

1411
01:01:21,920 --> 01:01:22,719
from that

1412
01:01:22,719 --> 01:01:25,739
generally speaking that that committee will break up into

1413
01:01:25,739 --> 01:01:27,800
subcommittees and so

1414
01:01:27,800 --> 01:01:29,800
once the committee's work's been done and the

1415
01:01:29,800 --> 01:01:31,239
recommendations been made and

1416
01:01:31,239 --> 01:01:35,579
elections been had generally speaking the chairman as there

1417
01:01:35,579 --> 01:01:36,840
's there's co-chairmans

1418
01:01:36,840 --> 01:01:39,480
of the entire committee and then the chairs of the of the

1419
01:01:39,480 --> 01:01:40,599
subcommittees then

1420
01:01:40,599 --> 01:01:43,840
become the bond oversight committee so it's the same

1421
01:01:43,840 --> 01:01:45,320
individuals that were

1422
01:01:45,320 --> 01:01:47,929
involved from the very beginning on what those projects

1423
01:01:47,929 --> 01:01:49,320
were and what was decided

1424
01:01:49,320 --> 01:01:53,039
they're fully in tune believe me on what what the intent

1425
01:01:53,039 --> 01:01:54,000
was for those

1426
01:01:54,000 --> 01:01:57,519
individual projects we do try to meet with them at least

1427
01:01:57,519 --> 01:01:58,559
annually that we have

1428
01:01:58,559 --> 01:02:01,179
been talking about meeting with them I believe quarterly

1429
01:02:01,179 --> 01:02:02,159
now because of some of

1430
01:02:02,159 --> 01:02:06,119
these changes so we do review this and from time to time

1431
01:02:06,119 --> 01:02:07,679
there are reallocations

1432
01:02:07,679 --> 01:02:12,170
that occur from one project to another but generally

1433
01:02:12,170 --> 01:02:13,079
speaking most of those

1434
01:02:13,079 --> 01:02:17,440
projects stay intact unless there's you know some other

1435
01:02:17,440 --> 01:02:20,889
extenuating circumstances and I will tell you in the 2005

1436
01:02:20,889 --> 01:02:22,280
bond program there was a

1437
01:02:22,280 --> 01:02:26,829
couple of projects where the city had issued bonds US 377

1438
01:02:26,829 --> 01:02:28,800
FM 1830 those

1439
01:02:28,800 --> 01:02:32,760
project was subsequently funded by other sources external

1440
01:02:32,760 --> 01:02:34,079
to the city so that

1441
01:02:34,079 --> 01:02:37,690
resulted in some dollars that we had available so you know

1442
01:02:37,690 --> 01:02:38,159
part of our

1443
01:02:38,159 --> 01:02:40,840
recommendation to the council tomorrow will be to reall

1444
01:02:40,840 --> 01:02:42,079
ocate those dollars for

1445
01:02:42,079 --> 01:02:45,480
some other projects that are in existence and so so again

1446
01:02:45,480 --> 01:02:46,320
yeah we have a

1447
01:02:46,320 --> 01:02:49,139
lot of conversations with that committee but generally

1448
01:02:49,139 --> 01:02:50,280
speaking unless there's

1449
01:02:50,280 --> 01:02:52,750
some exchange circumstance those projects that were

1450
01:02:52,750 --> 01:02:53,639
identified for the

1451
01:02:53,639 --> 01:02:56,659
for the citizens are the ones that we work on okay and so

1452
01:02:56,659 --> 01:02:58,559
the current oversight

1453
01:02:58,559 --> 01:03:02,320
committee is made up of the chairpeople from the 2016 bond

1454
01:03:02,320 --> 01:03:03,239
or you actually have

1455
01:03:03,239 --> 01:03:06,280
multiple bond oversight committees that are made up of the

1456
01:03:06,280 --> 01:03:07,280
chairpeople from

1457
01:03:07,280 --> 01:03:11,239
those years that those bonds were presented the the only

1458
01:03:11,239 --> 01:03:12,159
committee that we

1459
01:03:12,159 --> 01:03:16,500
have currently is from the 2014 bond election and as a

1460
01:03:16,500 --> 01:03:17,599
matter of fact the pub

1461
01:03:17,599 --> 01:03:21,679
chairman is the chairman of that committee we do have a

1462
01:03:21,679 --> 01:03:22,599
2000

1463
01:03:26,599 --> 01:03:30,090
just trying to get some clarification now this work we also

1464
01:03:30,090 --> 01:03:31,599
had a an oversight

1465
01:03:31,599 --> 01:03:36,960
committee from the 2012 bond program we did late last year

1466
01:03:36,960 --> 01:03:38,199
attempted to get

1467
01:03:38,199 --> 01:03:40,880
those two committees together unfortunately some of those

1468
01:03:40,880 --> 01:03:41,440
members have

1469
01:03:41,440 --> 01:03:45,340
now moved on and so we've not officially dissolved it so

1470
01:03:45,340 --> 01:03:46,559
what we've asked the

1471
01:03:46,559 --> 01:03:49,579
2014 bond oversight committee because some of the projects

1472
01:03:49,579 --> 01:03:50,280
are very similar

1473
01:03:50,280 --> 01:03:53,440
street reconstruction was 2012 we've asked them to make a

1474
01:03:53,440 --> 01:03:57,159
recommendation on the 2005 projects 2012 projects and the

1475
01:03:57,159 --> 01:03:58,320
14 projects as well

1476
01:03:58,320 --> 01:04:06,239
okay thank you for sure okay I just have one comment and I

1477
01:04:06,239 --> 01:04:07,679
guess it's a concern

1478
01:04:07,679 --> 01:04:11,400
with some lost efficiency and in splitting your material

1479
01:04:11,400 --> 01:04:12,519
management area

1480
01:04:12,519 --> 01:04:16,329
away from your workforce having had some experience with

1481
01:04:16,329 --> 01:04:18,440
that and losing employees

1482
01:04:18,440 --> 01:04:22,550
on a much smaller campus than you guys are working with in

1483
01:04:22,550 --> 01:04:25,039
making those trips I

1484
01:04:25,039 --> 01:04:28,289
think it's something you need to take a deep look at with

1485
01:04:28,289 --> 01:04:29,400
your supervisors

1486
01:04:29,400 --> 01:04:37,739
absolutely we definitely will other comments questions you

1487
01:04:37,739 --> 01:04:38,639
need an

1488
01:04:38,639 --> 01:04:45,090
indication from us then as far as what what the committee's

1489
01:04:45,090 --> 01:04:46,760
preference is I say

1490
01:04:46,760 --> 01:04:56,150
go ahead thank you thanks yeah well on 22 million well yeah

1491
01:04:56,150 --> 01:05:00,000
plus it's the best

1492
01:05:00,000 --> 01:05:04,730
thing I mean you get you get a lot of room to grow if you

1493
01:05:04,730 --> 01:05:07,440
will yeah that you're

1494
01:05:07,440 --> 01:05:14,880
gonna need eventually anyway okay thank you thank you

1495
01:05:16,760 --> 01:05:29,679
okay see what we have we have a closed meeting is the next

1496
01:05:29,679 --> 01:05:32,599
thing on the agenda

1497
01:05:32,599 --> 01:05:39,440
I know we've got some people here that that really deals

1498
01:05:39,440 --> 01:05:41,679
with one one issue one

1499
01:05:41,679 --> 01:05:46,789
matter on the regular agenda yeah I'm thinking we could do

1500
01:05:46,789 --> 01:05:51,239
that and we yeah and

1501
01:05:51,239 --> 01:05:54,400
then come back and pick up the one that deals with closed

1502
01:05:54,400 --> 01:05:55,440
meeting after yeah

1503
01:05:55,440 --> 01:06:02,559
after okay okay trying to make sure buddy gets home in time

1504
01:06:02,559 --> 01:06:03,320
to watch part of

1505
01:06:03,320 --> 01:06:08,260
the North Texas basketball game tonight or listen to it

1506
01:06:08,260 --> 01:06:11,159
anyway okay so we'll

1507
01:06:11,159 --> 01:06:14,769
rather than going to close meeting we'll do the do the

1508
01:06:14,769 --> 01:06:17,199
regular meeting we have a

1509
01:06:17,199 --> 01:06:31,699
consent agenda with let's see five items on the consent

1510
01:06:31,699 --> 01:06:34,039
agenda is there any

1511
01:06:34,039 --> 01:06:39,440
member who would like to have any of those items pulled for

1512
01:06:39,440 --> 01:06:40,639
individual

1513
01:06:40,639 --> 01:06:43,159
consideration

1514
01:06:48,519 --> 01:06:53,489
hearing none then is there a motion to approve the consent

1515
01:06:53,489 --> 01:06:56,559
agenda so moved

1516
01:06:56,559 --> 01:07:01,920
second of a motion second to approve the items item a b c d

1517
01:07:01,920 --> 01:07:03,480
and e on the

1518
01:07:03,480 --> 01:07:09,380
consent agenda is there further discussion all in favor

1519
01:07:09,380 --> 01:07:11,280
then say aye any

1520
01:07:11,280 --> 01:07:18,130
opposed same sign okay consent agenda is approved items for

1521
01:07:18,130 --> 01:07:18,599
individual

1522
01:07:18,599 --> 01:07:24,250
consideration first item a which is to consider approval of

1523
01:07:24,250 --> 01:07:25,199
the public

1524
01:07:25,199 --> 01:07:30,610
utilities board meeting minutes of February 26 2018 are

1525
01:07:30,610 --> 01:07:32,440
there any questions

1526
01:07:32,440 --> 01:07:38,130
additions corrections for to those minutes if not then is

1527
01:07:38,130 --> 01:07:39,639
there a motion to

1528
01:07:39,639 --> 01:07:46,989
approve those as submitted so moved motion second and a

1529
01:07:46,989 --> 01:07:48,679
second discussion

1530
01:07:48,679 --> 01:07:55,320
all in favor say aye any opposed same sign okay item B

1531
01:07:55,320 --> 01:07:57,880
under items for

1532
01:07:57,880 --> 01:08:01,039
individual consideration is to consider recommending

1533
01:08:01,039 --> 01:08:02,280
approval of the watershed

1534
01:08:02,280 --> 01:08:06,320
protection division sponsorship agreement with keep didn't

1535
01:08:06,320 --> 01:08:07,079
beautiful

1536
01:08:07,079 --> 01:08:11,800
incorporated in the amount of $8,000

1537
01:08:18,119 --> 01:08:18,569
good evening pb my name is Deb Rivera I'm with

1538
01:08:18,569 --> 01:08:23,520
environmental services tonight

1539
01:08:23,520 --> 01:08:30,779
staff is requesting the recommendation for expanding $8,000

1540
01:08:30,779 --> 01:08:32,520
for sponsorship

1541
01:08:36,399 --> 01:08:39,500
watershed protection allocate fund annually for this

1542
01:08:39,500 --> 01:08:41,479
purpose and the

1543
01:08:41,479 --> 01:08:44,960
purpose though the reason why we do it is just for

1544
01:08:44,960 --> 01:08:46,619
promoting pollution

1545
01:08:46,619 --> 01:08:50,489
prevention it's on water and water quality awareness and to

1546
01:08:50,489 --> 01:08:51,439
meet the

1547
01:08:51,439 --> 01:08:54,630
requirements of the MS4 permit which is the municipal

1548
01:08:54,630 --> 01:08:56,439
separate sewer site or a

1549
01:08:56,439 --> 01:09:01,779
system I'm sorry separate storm sewer system with the CQ by

1550
01:09:01,779 --> 01:09:04,239
using the KDB

1551
01:09:04,239 --> 01:09:08,720
staff is able to capitalize in the network of contacts that

1552
01:09:08,720 --> 01:09:10,039
KDB already has

1553
01:09:10,039 --> 01:09:15,069
to use the volunteer base over 2,000 people that KDB

1554
01:09:15,069 --> 01:09:16,800
currently has and to

1555
01:09:16,800 --> 01:09:20,649
use establish events that the community would recognize

1556
01:09:20,649 --> 01:09:22,199
already in the last two

1557
01:09:22,199 --> 01:09:24,989
years staff have allocated between nine thousand ninety

1558
01:09:24,989 --> 01:09:27,000
five hundred dollars for

1559
01:09:27,000 --> 01:09:35,300
that purpose we are requesting to spend eight thousand

1560
01:09:35,300 --> 01:09:36,960
dollars for paying into

1561
01:09:36,960 --> 01:09:39,680
the Red One Festival the great American cleanup and the

1562
01:09:39,680 --> 01:09:41,000
environmental grant

1563
01:09:41,000 --> 01:09:45,569
program for a total of 8,000 however due to a rollover

1564
01:09:45,569 --> 01:09:47,720
funds from last year we

1565
01:09:47,720 --> 01:09:51,439
are actually requesting for eighteen I'm sorry fifteen

1566
01:09:51,439 --> 01:09:52,600
hundred dollars to be used

1567
01:09:52,600 --> 01:09:57,329
towards that so we will end up paying sixty five hundreds

1568
01:09:57,329 --> 01:09:58,680
to keep the kid

1569
01:09:58,680 --> 01:10:04,960
that and beautiful at this point the staff is recommending

1570
01:10:04,960 --> 01:10:05,880
on maintaining the

1571
01:10:05,880 --> 01:10:09,920
sponsorship to KDB to approve the requested expenditure of

1572
01:10:09,920 --> 01:10:12,840
sixty five hundred dollars and to adhere the resolution

1573
01:10:12,840 --> 01:10:16,199
passed in 2018 about how to expand

1574
01:10:16,199 --> 01:10:20,750
sponsorship funds that was ordinance I'm sorry resolution

1575
01:10:20,750 --> 01:10:22,479
eighteen zero nine five

1576
01:10:22,479 --> 01:10:31,590
any questions questions yes what is the MS4 MS4 is a permit

1577
01:10:31,590 --> 01:10:32,279
that the city has

1578
01:10:32,279 --> 01:10:38,159
with TCQ and it is for the municipal separate storm sewer

1579
01:10:38,159 --> 01:10:39,920
system and that's

1580
01:10:39,920 --> 01:10:43,640
a permit that the city have to maintain every five years

1581
01:10:43,640 --> 01:10:44,880
with TCQ every

1582
01:10:44,880 --> 01:10:51,340
municipal has to do that across the country and just to be

1583
01:10:51,340 --> 01:10:54,279
clear this is we

1584
01:10:54,279 --> 01:10:57,840
just approve the minutes from last time those were DME

1585
01:10:57,840 --> 01:10:59,840
funds that we looked at

1586
01:10:59,840 --> 01:11:04,390
last time this is a wastewater right watershed watershed

1587
01:11:04,390 --> 01:11:06,520
protection and I'll

1588
01:11:06,520 --> 01:11:10,050
make the same statement I made last time I think it's a

1589
01:11:10,050 --> 01:11:12,520
great way to leverage

1590
01:11:12,520 --> 01:11:16,520
keeping it beautiful is a good good job in leveraging

1591
01:11:16,520 --> 01:11:18,600
public money with private

1592
01:11:18,600 --> 01:11:23,300
donations and private volunteer hours and so they do a good

1593
01:11:23,300 --> 01:11:26,560
job so

1594
01:11:26,560 --> 01:11:33,909
2000 people 2000 people those on the events that we are

1595
01:11:33,909 --> 01:11:34,960
participating in have

1596
01:11:34,960 --> 01:11:38,210
been for 13 years the community already recognized them

1597
01:11:38,210 --> 01:11:39,399
they actually attend

1598
01:11:39,399 --> 01:11:42,770
those on a regular basis so it's definitely a win-win

1599
01:11:42,770 --> 01:11:44,359
situation for both

1600
01:11:44,359 --> 01:11:50,760
KDB and watershed protection okay we have a motion then on

1601
01:11:50,760 --> 01:11:53,880
item B

1602
01:11:53,880 --> 01:12:00,920
much to approve and a second further discussion all in

1603
01:12:00,920 --> 01:12:02,880
favor say aye any

1604
01:12:02,880 --> 01:12:09,960
opposed same sign thank you items passes

1605
01:12:13,920 --> 01:12:22,390
okay we can item C which is to consider recommending

1606
01:12:22,390 --> 01:12:23,399
adoption of an ordinance

1607
01:12:23,399 --> 01:12:29,880
for the city of Denton amending ordinance number 2017 273

1608
01:12:29,880 --> 01:12:31,720
to reduce solid waste

1609
01:12:31,720 --> 01:12:35,529
residential collection service rates and remove certain

1610
01:12:35,529 --> 01:12:36,859
administrative rate

1611
01:12:36,859 --> 01:12:41,199
setting provisions in providing an effective date of course

1612
01:12:41,199 --> 01:12:41,880
this relates

1613
01:12:41,880 --> 01:12:46,640
back to our work session item so Tony

1614
01:12:46,640 --> 01:12:49,920
I'll just want to just react read a right again this is a

1615
01:12:49,920 --> 01:12:52,199
first step stab at

1616
01:12:52,199 --> 01:12:55,350
these rates we will come back to you in the next three or

1617
01:12:55,350 --> 01:12:56,600
four months to have a

1618
01:12:56,600 --> 01:13:00,130
wider discussion about all the rates in solid waste but we

1619
01:13:00,130 --> 01:13:01,560
believe that that we

1620
01:13:01,560 --> 01:13:04,260
can immediately make this change for our residential

1621
01:13:04,260 --> 01:13:06,000
customers so we're here to

1622
01:13:06,000 --> 01:13:09,729
recommend a 12% decrease in those refuge and recycling

1623
01:13:09,729 --> 01:13:11,399
rates standard and large

1624
01:13:11,399 --> 01:13:16,149
carts and be happy to answer any questions that you may

1625
01:13:16,149 --> 01:13:18,439
have this is for

1626
01:13:18,439 --> 01:13:23,539
an effective date of the effective date it will be the 28th

1627
01:13:23,539 --> 01:13:25,760
28 correct you know

1628
01:13:25,760 --> 01:13:33,399
pending councils okay any other questions at Tony is there

1629
01:13:33,399 --> 01:13:34,359
a motion then

1630
01:13:34,359 --> 01:13:40,289
to approve we have a motion to second this time from the

1631
01:13:40,289 --> 01:13:42,079
side of the room

1632
01:13:42,079 --> 01:13:49,039
give them a turn any other discussion all in favor say aye

1633
01:13:49,039 --> 01:13:50,960
any opposed same

1634
01:13:50,960 --> 01:13:57,069
sign thank you item D is to consider recommending adoption

1635
01:13:57,069 --> 01:13:57,640
of an ordinance

1636
01:13:57,640 --> 01:14:01,739
of the city of Denton Texas excuse me authorizing the city

1637
01:14:01,739 --> 01:14:02,840
manager to execute a

1638
01:14:02,840 --> 01:14:07,779
contract for a utility assistance program supporting low-

1639
01:14:07,779 --> 01:14:08,840
income households

1640
01:14:08,840 --> 01:14:12,039
providing for the expenditure of funds therefore and

1641
01:14:12,039 --> 01:14:13,520
providing an effective

1642
01:14:13,520 --> 01:14:19,319
date RFP 6669 awarded to interfaith ministries of Denton

1643
01:14:19,319 --> 01:14:21,359
incorporated in the

1644
01:14:21,359 --> 01:14:24,859
not to exceed amount of three hundred and seventy five

1645
01:14:24,859 --> 01:14:27,159
thousand dollars customer

1646
01:14:27,159 --> 01:14:29,930
service manager I'm happy to report that I did not go to

1647
01:14:29,930 --> 01:14:31,079
the dentist prior to

1648
01:14:31,079 --> 01:14:35,430
this meeting so you should be able to understand me I'm

1649
01:14:35,430 --> 01:14:36,600
here tonight to talk

1650
01:14:36,600 --> 01:14:39,619
about the utility assistance program request for proposal a

1651
01:14:39,619 --> 01:14:40,239
little bit of

1652
01:14:40,239 --> 01:14:43,489
background the prevent loss of utility service also known

1653
01:14:43,489 --> 01:14:44,000
as the plus one

1654
01:14:44,000 --> 01:14:46,520
program helps our customers that are going through a

1655
01:14:46,520 --> 01:14:47,760
financial hardship to be

1656
01:14:47,760 --> 01:14:50,449
able to pay for their utilities and also to be able to

1657
01:14:50,449 --> 01:14:51,880
restore services if they

1658
01:14:51,880 --> 01:14:55,439
encountered an interruption of service I'm also happy to

1659
01:14:55,439 --> 01:14:56,600
let you know that we

1660
01:14:56,600 --> 01:15:00,100
had anticipated not coming back to you until June of this

1661
01:15:00,100 --> 01:15:01,520
year with this RFP so

1662
01:15:01,520 --> 01:15:03,630
we're three months ahead of schedule so we'll be able to

1663
01:15:03,630 --> 01:15:05,079
implement that enhanced

1664
01:15:05,079 --> 01:15:08,319
criteria sooner for our customers pending your approval

1665
01:15:08,319 --> 01:15:09,920
interfaith ministry

1666
01:15:09,920 --> 01:15:13,289
we did send this out to 295 organizations we had one

1667
01:15:13,289 --> 01:15:14,239
response which

1668
01:15:14,239 --> 01:15:17,300
was the incumbent interfaith ministries Inc of Denton the

1669
01:15:17,300 --> 01:15:18,319
contracts going to be

1670
01:15:18,319 --> 01:15:23,260
increasing from 100,000 to 125,000 and the administrative

1671
01:15:23,260 --> 01:15:24,279
costs are going up

1672
01:15:24,279 --> 01:15:29,119
by 26% with this contract proposal the last two contracts

1673
01:15:29,119 --> 01:15:29,920
with interfaith we

1674
01:15:29,920 --> 01:15:32,409
did not see any price increase so this is the first price

1675
01:15:32,409 --> 01:15:33,520
increase with them in

1676
01:15:33,520 --> 01:15:36,640
the last seven years and it's specifically tied to their

1677
01:15:36,640 --> 01:15:37,520
personnel and

1678
01:15:37,520 --> 01:15:41,050
also their technology for their personnel they do spend an

1679
01:15:41,050 --> 01:15:42,159
hour with each of the

1680
01:15:42,159 --> 01:15:44,640
clients that are coming in to offer them a holistic

1681
01:15:44,640 --> 01:15:46,439
solution because usually it

1682
01:15:46,439 --> 01:15:48,920
isn't just a singular issue that that family may be

1683
01:15:48,920 --> 01:15:50,279
experiencing so they spend

1684
01:15:50,279 --> 01:15:53,109
time making sure that the customer knows about additional

1685
01:15:53,109 --> 01:15:54,840
resources and also how

1686
01:15:54,840 --> 01:15:57,310
that they can budget in the future with that so that's one

1687
01:15:57,310 --> 01:15:58,220
of the reasons why

1688
01:15:58,220 --> 01:16:01,939
the personnel expense is going up and then the phone and

1689
01:16:01,939 --> 01:16:03,399
technology they are

1690
01:16:03,399 --> 01:16:07,359
implementing a homeless management information system that

1691
01:16:07,359 --> 01:16:08,199
's going to help

1692
01:16:08,199 --> 01:16:11,220
us with the additional criteria that we're requiring and so

1693
01:16:11,220 --> 01:16:11,880
that is one of

1694
01:16:11,880 --> 01:16:16,180
the reasons why that technology is increasing as well so

1695
01:16:16,180 --> 01:16:17,239
the niche

1696
01:16:17,239 --> 01:16:20,079
criteria for the clients is they're going to be able to get

1697
01:16:20,079 --> 01:16:20,840
assistance on

1698
01:16:20,840 --> 01:16:23,640
security deposits now they'll be able to get assistance up

1699
01:16:23,640 --> 01:16:24,720
to three times a year

1700
01:16:24,720 --> 01:16:27,840
where it was only once a year and then also there's no

1701
01:16:27,840 --> 01:16:29,399
required tenure at that

1702
01:16:29,399 --> 01:16:31,939
address that they have to be there to get assistance those

1703
01:16:31,939 --> 01:16:32,760
are the top three

1704
01:16:32,760 --> 01:16:36,000
things that we pinpointed why our customers were being

1705
01:16:36,000 --> 01:16:37,039
declined to be able

1706
01:16:37,039 --> 01:16:39,670
to get assistance and so that criteria is in the new

1707
01:16:39,670 --> 01:16:41,239
contract in addition to

1708
01:16:41,239 --> 01:16:44,119
that we've updated the reporting criteria so we're going to

1709
01:16:44,119 --> 01:16:44,680
be able to

1710
01:16:44,680 --> 01:16:47,520
get richer data in order to understand what the barriers

1711
01:16:47,520 --> 01:16:48,680
are our customers are

1712
01:16:48,680 --> 01:16:52,000
facing so we know if we need to pull additional levers or

1713
01:16:52,000 --> 01:16:53,159
do the additional

1714
01:16:53,159 --> 01:16:57,260
criteria enhancements going forward and so tonight we are

1715
01:16:57,260 --> 01:16:58,399
asking for your

1716
01:16:58,399 --> 01:17:01,939
recommendation or consideration and improving this contract

1717
01:17:01,939 --> 01:17:02,840
and awarding it

1718
01:17:02,840 --> 01:17:05,680
to interfaith ministries we're going to report back to you

1719
01:17:05,680 --> 01:17:07,680
within one year on the

1720
01:17:07,680 --> 01:17:11,189
impact to our customers that this criteria change has had

1721
01:17:11,189 --> 01:17:12,039
what the data

1722
01:17:12,039 --> 01:17:14,850
results are and then if there's any additional adjustments

1723
01:17:14,850 --> 01:17:15,640
that we may need

1724
01:17:15,640 --> 01:17:19,270
to make with your direction and council's direction do you

1725
01:17:19,270 --> 01:17:20,079
have any

1726
01:17:20,079 --> 01:17:24,050
questions for me you're glad that you're doing this sooner

1727
01:17:24,050 --> 01:17:25,439
I imagine summer is

1728
01:17:25,439 --> 01:17:28,760
when most of these people hurt the most yes absolutely so

1729
01:17:28,760 --> 01:17:29,880
and what the deposits

1730
01:17:29,880 --> 01:17:31,850
being able to assist with the deposit you have a lot of

1731
01:17:31,850 --> 01:17:33,260
customers moving in

1732
01:17:33,260 --> 01:17:37,130
and hey and so I would actually anticipate our our May

1733
01:17:37,130 --> 01:17:38,560
assistance going

1734
01:17:38,560 --> 01:17:41,399
up and September and August are usually our big heavy hit

1735
01:17:41,399 --> 01:17:42,239
ter months because the

1736
01:17:42,239 --> 01:17:44,720
bills are starting to start creeping up a little bit

1737
01:17:44,720 --> 01:17:46,640
contingent on weather with

1738
01:17:46,640 --> 01:17:49,789
that so it'll be interesting how the enhancements and

1739
01:17:49,789 --> 01:17:50,920
criteria what it's

1740
01:17:50,920 --> 01:17:55,479
going to influence on those months for the assistant good

1741
01:17:55,479 --> 01:18:01,319
data so we have we

1742
01:18:01,319 --> 01:18:06,020
did we modify the budget to make it 125 this year this

1743
01:18:06,020 --> 01:18:07,880
fiscal year okay and

1744
01:18:07,880 --> 01:18:13,520
we'll revisit that we have the data back yes by the time we

1745
01:18:13,520 --> 01:18:14,960
adopt a budget for

1746
01:18:14,960 --> 01:18:18,000
next year yes yeah we'll come back here to know if we need

1747
01:18:18,000 --> 01:18:18,439
to make any

1748
01:18:18,439 --> 01:18:22,079
modifications to that but we'll be able to increase that

1749
01:18:22,079 --> 01:18:22,960
funding now with

1750
01:18:22,960 --> 01:18:28,800
savings budget so we're going to be able to absorb that I

1751
01:18:28,800 --> 01:18:31,960
guess I'm I am but I'm

1752
01:18:31,960 --> 01:18:38,159
not amazed at 295 organizations only one response

1753
01:18:41,920 --> 01:18:47,720
it's okay they do a good job so any other questions

1754
01:18:47,720 --> 01:18:51,359
comments do we have a

1755
01:18:51,359 --> 01:18:57,880
motion on the item so I have to approve okay second and a

1756
01:18:57,880 --> 01:19:00,640
second discussion is

1757
01:19:00,640 --> 01:19:05,199
just a point of clarification is this a three-year yes sir

1758
01:19:05,199 --> 01:19:06,039
it's one year and then

1759
01:19:06,039 --> 01:19:12,039
with two years any other discussion all in favor say aye

1760
01:19:12,039 --> 01:19:14,079
any opposed same sign

1761
01:19:14,079 --> 01:19:23,470
motion carries thank you okay I think we've gone as far as

1762
01:19:23,470 --> 01:19:25,439
we can with that

1763
01:19:25,439 --> 01:19:36,090
going into closed meeting so at this time we will go into a

1764
01:19:36,090 --> 01:19:39,119
closed meeting

1765
01:19:39,439 --> 01:19:52,380
to consider okay it is 742 so we'll are back in open

1766
01:19:52,380 --> 01:19:56,079
session and we have a

1767
01:19:56,079 --> 01:20:04,000
couple of items remaining one of which is item E which is

1768
01:20:04,000 --> 01:20:07,079
to consider

1769
01:20:09,439 --> 01:20:13,289
recommending adoption of an ordinance authorizing the city

1770
01:20:13,289 --> 01:20:14,199
manager or his

1771
01:20:14,199 --> 01:20:19,539
designee to sign a notice of extension of the TMPA power

1772
01:20:19,539 --> 01:20:21,880
sales contract for

1773
01:20:21,880 --> 01:20:28,720
seasonal operation from some September 1 2018 to September

1774
01:20:28,720 --> 01:20:32,680
3rd 2018 and then

1775
01:20:32,680 --> 01:20:38,310
for seasonal operation from some September 1 2018 to

1776
01:20:38,310 --> 01:20:41,359
September 30 2018

1777
01:20:41,359 --> 01:20:47,560
pursuant to section 5.1.3 of the TMPA amended joint

1778
01:20:47,560 --> 01:20:50,239
operating agreement and I

1779
01:20:50,239 --> 01:20:56,189
believe George has a presentation on this chairman and

1780
01:20:56,189 --> 01:20:57,399
members of the public

1781
01:20:57,399 --> 01:21:02,960
utility board George Morrow DME general manager as I was

1782
01:21:02,960 --> 01:21:03,920
mentioned I before you

1783
01:21:03,920 --> 01:21:07,640
tonight to talk about a possible 30-day extension of the

1784
01:21:07,640 --> 01:21:09,000
power sales contract

1785
01:21:09,000 --> 01:21:14,720
for the Gibbons Creek power plant presently we we have a 21

1786
01:21:14,720 --> 01:21:15,760
.3 percent

1787
01:21:15,760 --> 01:21:19,039
entitlement or about a hundred megawatts in that plant

1788
01:21:19,039 --> 01:21:21,359
based on a termination

1789
01:21:21,359 --> 01:21:23,880
notice given about two years ago by the city of Greenville

1790
01:21:23,880 --> 01:21:25,239
there's a trigger

1791
01:21:25,239 --> 01:21:29,979
date of September 1 for the other participants to extend

1792
01:21:29,979 --> 01:21:31,000
for an additional

1793
01:21:31,000 --> 01:21:36,710
month if they so desire and so far staff of the three

1794
01:21:36,710 --> 01:21:38,920
entities have shown

1795
01:21:38,920 --> 01:21:42,550
interest just wanted to show you that provision it was

1796
01:21:42,550 --> 01:21:44,399
approved by the utility

1797
01:21:44,399 --> 01:21:47,029
board and City Council I believe or came before you back in

1798
01:21:47,029 --> 01:21:47,920
September of last

1799
01:21:47,920 --> 01:21:53,359
year that did allow for this extension for seasonal

1800
01:21:53,359 --> 01:21:54,680
operation that were

1801
01:21:54,680 --> 01:21:59,779
here today to talk about so I have received an extension

1802
01:21:59,779 --> 01:22:01,680
letter for this

1803
01:22:01,680 --> 01:22:06,340
30-day period it will increase our entitlement from that 21

1804
01:22:06,340 --> 01:22:07,399
.3 percent to

1805
01:22:07,399 --> 01:22:12,520
23.7 because Greenville is departing the project after that

1806
01:22:12,520 --> 01:22:13,640
date and we'll

1807
01:22:13,640 --> 01:22:17,520
proportionally share their remaining entitlement that they

1808
01:22:17,520 --> 01:22:18,520
would have would

1809
01:22:18,520 --> 01:22:24,039
have taken so what I can say to you right now is that we've

1810
01:22:24,039 --> 01:22:24,359
done an

1811
01:22:24,359 --> 01:22:28,170
analysis of that plant operation for the month of September

1812
01:22:28,170 --> 01:22:29,239
and that the value

1813
01:22:29,239 --> 01:22:35,720
exceeds the the cost of operation and it's a one-time thing

1814
01:22:35,720 --> 01:22:37,640
it's only really

1815
01:22:37,640 --> 01:22:41,399
just for that month it has no obligation beyond that and if

1816
01:22:41,399 --> 01:22:43,079
there is a desire to

1817
01:22:43,079 --> 01:22:48,189
discuss possible operation for next year's seasonal then we

1818
01:22:48,189 --> 01:22:49,239
would take that

1819
01:22:49,239 --> 01:22:56,079
up at a later date so there is an ordinance that I'd like

1820
01:22:56,079 --> 01:22:58,079
you to consider

1821
01:22:58,079 --> 01:23:02,689
recommending to the City Council that would extend that

1822
01:23:02,689 --> 01:23:04,439
operation for the 30

1823
01:23:04,439 --> 01:23:06,949
day period we've been talking about and that's my

1824
01:23:06,949 --> 01:23:08,399
recommendation to you this

1825
01:23:08,399 --> 01:23:21,159
evening okay questions so this this is again an extension

1826
01:23:21,159 --> 01:23:22,239
30-day extension of

1827
01:23:22,239 --> 01:23:28,680
our existing contract with with no future obligation to

1828
01:23:28,680 --> 01:23:31,119
just if we want

1829
01:23:31,119 --> 01:23:35,859
correct the plan is still for this plant to be shut down at

1830
01:23:35,859 --> 01:23:38,079
some foreseeable point

1831
01:23:38,079 --> 01:23:46,840
in the future right okay okay any other comments questions

1832
01:23:46,840 --> 01:23:48,560
do we have a motion

1833
01:23:48,560 --> 01:23:54,600
on this item recommend okay we have a motion to approve

1834
01:23:54,600 --> 01:23:57,000
second and a second

1835
01:23:57,000 --> 01:24:06,390
further discussion all in favor say aye any opposed nay one

1836
01:24:06,390 --> 01:24:08,000
nay motion passes

1837
01:24:08,000 --> 01:24:16,880
thank you very much okay item F is ACM update yes mr.

1838
01:24:16,880 --> 01:24:17,640
chairman members of the

1839
01:24:17,640 --> 01:24:20,659
board in your packet you will have you have a number of

1840
01:24:20,659 --> 01:24:21,319
reports that were

1841
01:24:21,319 --> 01:24:25,039
provided by staff first of them is first of them is a first

1842
01:24:25,039 --> 01:24:25,920
quarter financial

1843
01:24:25,920 --> 01:24:29,640
review report the impact fee capital improvements advisory

1844
01:24:29,640 --> 01:24:30,439
committee and dr.

1845
01:24:30,439 --> 01:24:34,250
banked here is here to answer any questions you might have

1846
01:24:34,250 --> 01:24:35,560
as mr. Morrow

1847
01:24:35,560 --> 01:24:39,430
just presented the Gibbons Creek plant closure update so

1848
01:24:39,430 --> 01:24:40,800
that is provided as

1849
01:24:40,800 --> 01:24:44,199
well along with a DME transmission and substation update

1850
01:24:44,199 --> 01:24:45,600
that was requested

1851
01:24:45,600 --> 01:24:49,609
from a previous pub meeting mr. Morrow and mr. banks are

1852
01:24:49,609 --> 01:24:50,439
here to answer any

1853
01:24:50,439 --> 01:24:56,680
questions you may have about those items on your future ag

1854
01:24:56,680 --> 01:24:58,899
endas list we have a

1855
01:24:58,899 --> 01:25:01,920
number of items that are coming forward to you in the near

1856
01:25:01,920 --> 01:25:02,920
future I believe

1857
01:25:02,920 --> 01:25:08,119
there was a minor typo typographical error on the energy

1858
01:25:08,119 --> 01:25:12,479
risk policy it was

1859
01:25:12,479 --> 01:25:15,250
believe on the agenda it was scheduled to be presented

1860
01:25:15,250 --> 01:25:16,199
today that'll be

1861
01:25:16,199 --> 01:25:21,850
presented on April the 9th the the energy risk policy

1862
01:25:21,850 --> 01:25:22,960
update that should be for

1863
01:25:22,960 --> 01:25:27,680
April the 9th so at your next pub meeting not today so make

1864
01:25:27,680 --> 01:25:30,039
that correction

1865
01:25:30,039 --> 01:25:37,359
I think that's been changed it has been okay okay okay and

1866
01:25:37,359 --> 01:25:39,520
then and then for a

1867
01:25:39,520 --> 01:25:43,479
new business matrix believe everything has been covered

1868
01:25:43,479 --> 01:25:45,239
that has been requested

1869
01:25:45,239 --> 01:25:48,659
so far there are a couple of items that were requested as

1870
01:25:48,659 --> 01:25:49,960
far as reconnect fees

1871
01:25:49,960 --> 01:25:53,439
for meters and smart meters along with the revenue

1872
01:25:53,439 --> 01:25:55,319
reconnect fees as they're

1873
01:25:55,319 --> 01:25:57,869
lowered that will be information that will be presented at

1874
01:25:57,869 --> 01:25:59,199
a future meeting

1875
01:25:59,199 --> 01:26:01,829
for your during the budget process so that'll be covered

1876
01:26:01,829 --> 01:26:02,680
during that time

1877
01:26:02,680 --> 01:26:05,760
frame and we'll bring all that forward to you then all the

1878
01:26:05,760 --> 01:26:07,119
remaining items I

1879
01:26:07,119 --> 01:26:12,770
believe were covered tonight okay nothing further questions

1880
01:26:12,770 --> 01:26:13,279
on any of the

1881
01:26:13,279 --> 01:26:23,760
ACM items no hearing none okay if we're concluding items

1882
01:26:23,760 --> 01:26:25,880
under section five five

1883
01:26:25,880 --> 01:26:30,489
one point oh four to the Texas Open Meetings Act any inqu

1884
01:26:30,489 --> 01:26:32,960
iries from the

1885
01:26:32,960 --> 01:26:35,829
Public Utilities Board or the public with specific factual

1886
01:26:35,829 --> 01:26:36,640
information or

1887
01:26:36,640 --> 01:26:40,630
recitation of policy or accept a proposal to place a matter

1888
01:26:40,630 --> 01:26:41,239
on the agenda

1889
01:26:41,239 --> 01:26:44,520
for an upcoming meeting

1890
01:26:47,880 --> 01:26:55,119
hearing none is there a motion to adjourn motion second

1891
01:26:55,119 --> 01:26:57,039
Alan second all in

1892
01:26:57,039 --> 01:27:02,840
favor say aye any opposed thank you