WEBVTT 00:00:00.000 --> 00:00:04.820 public utilities board meeting to order. It's nine o'clock 00:00:04.820 --> 00:00:08.679 and we have scheduled 00:00:08.679 --> 00:00:15.289 work session prior to the regular meeting so we'll just 00:00:15.289 --> 00:00:16.519 jump right into 00:00:16.519 --> 00:00:20.359 the work session with item A which is to receive a report 00:00:20.359 --> 00:00:21.800 and hold a discussion on 00:00:21.800 --> 00:00:30.820 the proposed electric ordinance for fiscal year 17-18. I 00:00:30.820 --> 00:00:32.000 believe Jessica Rogers is 00:00:32.000 --> 00:00:35.240 going to take this. Good. 00:00:45.039 --> 00:00:48.539 Good morning board members. I've got a very quick 00:00:48.539 --> 00:00:50.280 presentation on the electric 00:00:50.280 --> 00:00:57.600 rate review for our proposal for FY 2018. So we'll go over 00:00:57.600 --> 00:01:00.399 pretty quickly our 00:01:00.399 --> 00:01:04.319 very small number of changes only two rates within the 00:01:04.319 --> 00:01:06.000 actual rate book is 00:01:06.000 --> 00:01:09.500 where you'll see that one percent decrease and that's 00:01:09.500 --> 00:01:11.480 achieved by doing a 00:01:11.480 --> 00:01:15.829 decrease in our ECA rate and a small increase in our TCRF 00:01:15.829 --> 00:01:16.799 rate and I'll go 00:01:16.799 --> 00:01:20.480 over those and more specifics as we go. I'll go through a 00:01:20.480 --> 00:01:21.799 couple of our average 00:01:21.799 --> 00:01:24.500 customer billing so you'll be able to see what our 00:01:24.500 --> 00:01:26.040 customers will see on their 00:01:26.040 --> 00:01:29.569 bills and we do have one minor change in our residential 00:01:29.569 --> 00:01:30.359 time of use in the 00:01:30.359 --> 00:01:34.200 structure of that it's very minimal and then we'll go over 00:01:34.200 --> 00:01:35.280 the next steps and 00:01:35.280 --> 00:01:38.269 what I will say is that you'll see a lot of changes in the 00:01:38.269 --> 00:01:39.239 in the red line 00:01:39.239 --> 00:01:41.760 version of the rate book and you'll probably go what do you 00:01:41.760 --> 00:01:42.439 mean you're only 00:01:42.439 --> 00:01:45.329 changing two rates. Most of those changes were clar 00:01:45.329 --> 00:01:46.719 ifications and consistency 00:01:46.719 --> 00:01:49.560 changes we were trying to standardize language and be 00:01:49.560 --> 00:01:50.400 consistent in 00:01:50.400 --> 00:01:52.680 definitions throughout the rate book so the majority of 00:01:52.680 --> 00:01:53.599 changes that you'll see 00:01:53.599 --> 00:01:58.459 are going to just be language clarifications. Okay in terms 00:01:58.459 --> 00:01:58.799 of the 00:01:58.799 --> 00:02:01.290 rates themselves the base rates are going to remain 00:02:01.290 --> 00:02:02.439 unchanged that includes 00:02:02.439 --> 00:02:05.939 the facility charge or usage charge all of those are going 00:02:05.939 --> 00:02:07.079 to stay the same as 00:02:07.079 --> 00:02:10.629 they were from previous years. We'll have an overall one 00:02:10.629 --> 00:02:11.960 percent decrease to the 00:02:11.960 --> 00:02:15.560 rate schedules which is accomplished by having a reduction 00:02:15.560 --> 00:02:17.439 in the ECA rate. We're 00:02:17.439 --> 00:02:20.479 proposing that rate I'm not sure the exact date but we'll 00:02:20.479 --> 00:02:22.039 be coming back with 00:02:22.039 --> 00:02:25.539 those separately and the percent decrease you'll see in the 00:02:25.539 --> 00:02:26.240 few examples 00:02:26.240 --> 00:02:28.659 that I give will actually vary depending on the rate class 00:02:28.659 --> 00:02:29.439 that you're in and 00:02:29.439 --> 00:02:33.960 then there's a very small small less than what is that ten 00:02:33.960 --> 00:02:34.800 seven ten 00:02:34.800 --> 00:02:40.289 thousandths of a cent increase in the TCRF for our KWH 00:02:40.289 --> 00:02:43.719 customers. This is an 00:02:43.719 --> 00:02:47.400 example of our average residential customer and what you'll 00:02:47.400 --> 00:02:48.080 see here is 00:02:48.080 --> 00:02:52.669 that they'll have about a dollar and thirty three cent 00:02:52.669 --> 00:02:54.560 decrease in their bill 00:02:54.560 --> 00:02:58.120 which is just over one percent and the only lines where you 00:02:58.120 --> 00:02:59.000 'll see those 00:02:59.000 --> 00:03:02.500 changes are in that ECA rate you'll see that go from thirty 00:03:02.500 --> 00:03:03.680 six dollars and ten 00:03:03.680 --> 00:03:05.949 cents down to thirty four dollars and ten cents and then 00:03:05.949 --> 00:03:06.520 the very slight 00:03:06.520 --> 00:03:12.360 increase in the TCRF. This is an average general service 00:03:12.360 --> 00:03:13.759 small customer and 00:03:13.759 --> 00:03:17.810 they'll see those same two changes now you will see at the 00:03:17.810 --> 00:03:19.599 bottom that the TCRF 00:03:19.599 --> 00:03:23.099 rate does vary by rate class in this case they have a 00:03:23.099 --> 00:03:24.560 slightly different rate 00:03:24.560 --> 00:03:29.240 than the KWH customer sorry then sorry this one's the same 00:03:29.240 --> 00:03:30.159 sorry this is a KWH 00:03:30.159 --> 00:03:32.830 customer so they'll have that same TCRF rate but you'll see 00:03:32.830 --> 00:03:33.960 again that adjustment 00:03:33.960 --> 00:03:37.009 in the ECA and the TCRF for about a one percent reduction 00:03:37.009 --> 00:03:38.360 in their overall bill. 00:03:38.360 --> 00:03:43.219 This is an average general service medium customer and 00:03:43.219 --> 00:03:45.439 their bill will go down by 00:03:45.439 --> 00:03:48.500 one point three percent about eighteen dollars and again 00:03:48.500 --> 00:03:49.759 the only place you see 00:03:49.759 --> 00:03:52.300 the change is the ECA and the TCRF and there's where you'll 00:03:52.300 --> 00:03:53.719 see one of the TCRF 00:03:53.719 --> 00:03:57.979 rate changes that's slightly different and then our average 00:03:57.979 --> 00:03:59.000 general service 00:03:59.000 --> 00:04:01.280 large customer will see a reduction of just under six 00:04:01.280 --> 00:04:02.520 hundred dollars about two 00:04:02.520 --> 00:04:05.139 point four percent and again the only places that you'll 00:04:05.139 --> 00:04:06.240 see those changes are 00:04:06.240 --> 00:04:11.729 in the ECA and the TCRF rate. So are there any questions? 00:04:11.729 --> 00:04:13.360 Yes ma'am would you 00:04:13.360 --> 00:04:18.959 give us an example of like what this customer would be in 00:04:18.959 --> 00:04:20.439 Denton and the 00:04:20.439 --> 00:04:24.740 various ones rather than just... Sure our general service 00:04:24.740 --> 00:04:26.360 large customers are going 00:04:26.360 --> 00:04:31.149 to be those customers that are I believe over I believe it 00:04:31.149 --> 00:04:33.600 's over a thousand kill 00:04:33.600 --> 00:04:37.569 one megawatt type of customers so the the city the 00:04:37.569 --> 00:04:39.680 universities large 00:04:39.680 --> 00:04:44.100 manufacturing WNCO target those those types of customers 00:04:44.100 --> 00:04:45.560 are all general 00:04:45.560 --> 00:04:51.480 service large customers. And then the others what? General 00:04:51.480 --> 00:04:52.360 service medium are 00:04:52.360 --> 00:04:55.360 going to be slightly smaller it's going to be not maybe 00:04:55.360 --> 00:04:56.800 some industrial but not 00:04:56.800 --> 00:05:00.500 necessarily a big industrial. Just give me an example. I 00:05:00.500 --> 00:05:01.519 couldn't tell you one 00:05:01.519 --> 00:05:05.279 off the top of my head. Okay. Sorry. Okay what would what 00:05:05.279 --> 00:05:06.439 would mine be just a 00:05:06.439 --> 00:05:10.360 family using? A residential. I realize that would help 00:05:10.360 --> 00:05:11.480 which one of these does 00:05:11.480 --> 00:05:15.439 that? Oh that first one. Okay. The residential. Okay thank 00:05:15.439 --> 00:05:18.079 you. Sure. 00:05:19.560 --> 00:05:24.139 Okay any other questions on the rate impacts? And the 00:05:24.139 --> 00:05:25.800 larger percentage 00:05:25.800 --> 00:05:30.149 decrease for the large is that to get it to cost of service 00:05:30.149 --> 00:05:32.279 is that? It actually 00:05:32.279 --> 00:05:36.250 is based on a different type of charge so our larger 00:05:36.250 --> 00:05:38.079 customers have demand 00:05:38.079 --> 00:05:42.480 charges and so that's where you're seeing a different 00:05:42.480 --> 00:05:43.560 impact. Okay. 00:05:46.759 --> 00:05:50.839 And offset a little bit by the TCRF rate is it higher? Yes 00:05:50.839 --> 00:05:52.240 their TCRF rate is 00:05:52.240 --> 00:06:00.110 applied based on their demand not on their KWH usage. Okay 00:06:00.110 --> 00:06:00.519 any other 00:06:00.519 --> 00:06:07.199 questions? No? Okay the one minor change you'll see in the 00:06:07.199 --> 00:06:08.120 residential time of 00:06:08.120 --> 00:06:13.459 use rate we did have this set up in last year's rate book 00:06:13.459 --> 00:06:14.079 it hasn't been 00:06:14.079 --> 00:06:16.430 implemented yet. We expect it to be ready for 00:06:16.430 --> 00:06:19.079 implementation in January of 00:06:19.079 --> 00:06:22.959 2018. As we've gone through the implementation we realized 00:06:22.959 --> 00:06:23.399 that we 00:06:23.399 --> 00:06:25.800 needed to make sure that the rate schedule and the way that 00:06:25.800 --> 00:06:26.399 this rate was 00:06:26.399 --> 00:06:28.860 applied matched with the way our metering system works so 00:06:28.860 --> 00:06:29.579 you'll see that 00:06:29.579 --> 00:06:33.930 there are changes in the times and they're very small. They 00:06:33.930 --> 00:06:34.420 're one minute 00:06:34.420 --> 00:06:41.230 changes so what used to be 7 a.m. on peak is now 7 o 1 a.m. 00:06:41.230 --> 00:06:42.300 a little switched on 00:06:42.300 --> 00:06:45.240 week so that's just to match how the metering system reads 00:06:45.240 --> 00:06:46.000 and we want to 00:06:46.000 --> 00:06:48.269 make sure that when we implement this that our metering 00:06:48.269 --> 00:06:49.079 system and our billing 00:06:49.079 --> 00:06:56.480 system match and so we're able to process the rate. Okay 00:06:56.480 --> 00:06:57.899 our next steps 00:06:57.899 --> 00:07:01.790 will be coming back on the 24th with the rate ordinance for 00:07:01.790 --> 00:07:02.879 your consideration 00:07:02.879 --> 00:07:05.639 and then in August we'll be going to the City Council and 00:07:05.639 --> 00:07:06.680 then September we 00:07:06.680 --> 00:07:09.860 anticipate the council will be reviewing and considering 00:07:09.860 --> 00:07:11.399 the rate ordinance so 00:07:11.399 --> 00:07:15.350 I'm happy to answer any questions you have about the 00:07:15.350 --> 00:07:21.519 changes. Questions? No? 00:07:21.519 --> 00:07:26.759 Don't hear any? See any? Okay thank you. 00:07:32.759 --> 00:07:36.620 Okay next item we have is B and Dr. Kenny Banks is going to 00:07:36.620 --> 00:07:39.160 lead us in that 00:07:39.160 --> 00:07:47.560 discussion. Talk about water, wastewater and miscellaneous 00:07:47.560 --> 00:07:54.120 fees ordinances. Good 00:07:54.120 --> 00:07:58.810 morning everyone. Real quickly want to walk through the the 00:07:58.810 --> 00:07:59.759 water, wastewater 00:07:59.759 --> 00:08:02.819 and miscellaneous fees. As you're aware we're doing a zero 00:08:02.819 --> 00:08:03.800 rate increase this 00:08:03.800 --> 00:08:08.209 year and so the bulk of the fees are going to remain the 00:08:08.209 --> 00:08:09.199 same so our 00:08:09.199 --> 00:08:12.310 residential and commercial rates are going to be unchanged 00:08:12.310 --> 00:08:13.160 from the prior 00:08:13.160 --> 00:08:17.220 year. The water tap and meter fee ordinance if you recall 00:08:17.220 --> 00:08:18.920 we went over that 00:08:18.920 --> 00:08:24.589 during the May 22nd 2017 PUB and got a recommendation for 00:08:24.589 --> 00:08:26.279 approval on that. I'm 00:08:26.279 --> 00:08:29.339 actually scheduled to take that forward to to council on 00:08:29.339 --> 00:08:31.399 July the 18th for the 00:08:31.399 --> 00:08:34.610 council approval and so we've included it in the red line 00:08:34.610 --> 00:08:36.019 just so that we 00:08:36.019 --> 00:08:39.129 incorporated those changes that we're we're suggesting that 00:08:39.129 --> 00:08:40.279 y'all recommended 00:08:40.279 --> 00:08:45.259 for approval. The wholesale rates we are making some slight 00:08:45.259 --> 00:08:47.360 adjustments on. The 00:08:47.360 --> 00:08:55.070 WW wholesale rate is the wholesale treated for the upper 00:08:55.070 --> 00:08:56.679 Trinity regional 00:08:56.679 --> 00:09:00.929 water district and basically we're recommending a 3% 00:09:00.929 --> 00:09:02.360 increase in that based 00:09:02.360 --> 00:09:05.919 on a cost of service. We've got some upcoming transmission 00:09:05.919 --> 00:09:07.480 projects in 2018 00:09:07.480 --> 00:09:10.769 that are going to have an influence on that cost of service 00:09:10.769 --> 00:09:11.720 and you see that 00:09:11.720 --> 00:09:14.830 reflected in the current rate versus proposed at the 3% 00:09:14.830 --> 00:09:16.000 across the board for 00:09:16.000 --> 00:09:21.490 for the WW rate. The wholesale raw is a contractual 00:09:21.490 --> 00:09:23.120 agreement with the upper 00:09:23.120 --> 00:09:26.690 Trinity and you'll notice that the two values are the same 00:09:26.690 --> 00:09:27.600 but we have an 00:09:27.600 --> 00:09:33.090 asterisk there. The the value is modified based on the 00:09:33.090 --> 00:09:34.879 Dallas water rate of that 00:09:34.879 --> 00:09:40.350 particular year and so their current rate is 0.9120 per 1, 00:09:40.350 --> 00:09:41.120 000 gallons and 00:09:41.120 --> 00:09:44.620 this is 85% of that number which is what we're contract 00:09:44.620 --> 00:09:45.879 ually obligated to provide. 00:09:45.879 --> 00:09:49.570 We do expect that number to change but we won't know that 00:09:49.570 --> 00:09:50.879 until a little bit 00:09:50.879 --> 00:09:53.149 later in the year and so we just wanted to know that this 00:09:53.149 --> 00:09:53.759 number will likely 00:09:53.759 --> 00:09:56.850 change but it's uncertain at this point how much. It will 00:09:56.850 --> 00:09:58.120 be 85% of whatever 00:09:58.120 --> 00:10:01.799 Dallas adopts. And then the wholesale raw water pass 00:10:01.799 --> 00:10:04.200 through the WCL rate is 00:10:04.200 --> 00:10:06.940 basically for the Lake Chapman water pass through through 00:10:06.940 --> 00:10:08.039 Lake Louisville for 00:10:08.039 --> 00:10:12.440 upper Trinity. Basically that number is adjusted again 00:10:12.440 --> 00:10:14.000 contractually by the 00:10:14.000 --> 00:10:19.110 consumer price index every year. It's based on the CPI as 00:10:19.110 --> 00:10:21.080 of June 30 but we do 00:10:21.080 --> 00:10:24.759 not get that that information until almost a month later 00:10:24.759 --> 00:10:27.240 and so those of you 00:10:27.240 --> 00:10:29.870 that have been on the board a while we bring both of these 00:10:29.870 --> 00:10:31.600 values back after we 00:10:31.600 --> 00:10:35.200 have the information and provide it to you when that 00:10:35.200 --> 00:10:36.799 information is in hand and 00:10:36.799 --> 00:10:39.129 we've done those calculations. So just want to note that 00:10:39.129 --> 00:10:40.159 those two will change 00:10:40.159 --> 00:10:43.659 we just don't know by how much at this point. And that's 00:10:43.659 --> 00:10:44.720 pretty much it for 00:10:44.720 --> 00:10:48.740 water. We happy to answer any questions on water or we can 00:10:48.740 --> 00:10:51.799 move on to wastewater. 00:10:51.799 --> 00:10:57.759 I don't see any questions. Okay on the wastewater 00:10:57.759 --> 00:10:59.799 residential and commercial rates are also 00:10:59.799 --> 00:11:05.269 unchanged from last year. Schedule CWM which is the dyno 00:11:05.269 --> 00:11:06.960 dirt products. We 00:11:06.960 --> 00:11:10.480 actually have a product or a it's it's really a waste 00:11:10.480 --> 00:11:12.080 product from dyno dirt 00:11:12.080 --> 00:11:16.610 called the the overs. Basically what this is is when the 00:11:16.610 --> 00:11:18.120 yard material is shredded 00:11:18.120 --> 00:11:22.470 up it's run through a 3/8 inch screen. The larger material 00:11:22.470 --> 00:11:23.240 that doesn't go 00:11:23.240 --> 00:11:27.679 through that screen is then essentially a product that they 00:11:27.679 --> 00:11:28.379 don't use for any 00:11:28.379 --> 00:11:32.629 further processes in the in the mulch and basically it is 00:11:32.629 --> 00:11:35.279 stored on site. Every 00:11:35.279 --> 00:11:38.779 now and then it'll be used for a few odds and ends issues 00:11:38.779 --> 00:11:39.679 associated with 00:11:39.679 --> 00:11:43.179 solid waste but for the most part this is just simply a 00:11:43.179 --> 00:11:44.240 waste product. We 00:11:44.240 --> 00:11:47.950 actually have a an interested party for buying this from us 00:11:47.950 --> 00:11:48.860 and so we did a 00:11:48.860 --> 00:11:52.820 cost-to-service analysis very quickly. This material is 00:11:52.820 --> 00:11:53.720 moved from the 00:11:53.720 --> 00:11:57.399 composting operation which you can see kind of up here 00:11:57.399 --> 00:11:59.200 where those windrows are 00:11:59.200 --> 00:12:03.779 at over to this large area that is on the right of that 00:12:03.779 --> 00:12:06.000 green pond. If you can 00:12:06.000 --> 00:12:11.159 see that area right there essentially that entire section 00:12:11.159 --> 00:12:12.519 is nothing but piles 00:12:12.519 --> 00:12:16.409 of this overs material that has been accumulating for years 00:12:16.409 --> 00:12:18.200 . It cost us a 00:12:18.200 --> 00:12:21.110 dollar eighty seven per cubic yard to actually move that 00:12:21.110 --> 00:12:22.399 material from one side 00:12:22.399 --> 00:12:27.049 to the other and so we are proposing two dollar per cubic 00:12:27.049 --> 00:12:28.919 yard for loaded at the 00:12:28.919 --> 00:12:36.190 windrow sites. So that is the modification for CWM. We did 00:12:36.190 --> 00:12:38.200 a substantial revision to 00:12:38.200 --> 00:12:41.779 the collection and transportation services the SWP fee 00:12:41.779 --> 00:12:43.840 schedule. That fee 00:12:43.840 --> 00:12:46.480 schedule used to be administered by solid waste and was 00:12:46.480 --> 00:12:47.360 moved over to the 00:12:47.360 --> 00:12:50.860 pre treatment department a couple of years ago. We did a 00:12:50.860 --> 00:12:51.919 cost-to-service 00:12:51.919 --> 00:12:56.000 analysis on it this year. There were fees for engine 00:12:56.000 --> 00:12:57.399 categories that were 00:12:57.399 --> 00:13:02.289 relatively dated. I think the concept was to try to charge 00:13:02.289 --> 00:13:03.639 for engine category 00:13:03.639 --> 00:13:07.139 based on the concept of which engines emit more air pollut 00:13:07.139 --> 00:13:08.120 ants. The latest 00:13:08.120 --> 00:13:11.000 engine category that is in there, the newest one that was 00:13:11.000 --> 00:13:12.039 in the current rate 00:13:12.039 --> 00:13:18.059 was 2011 and most of your truck cycle now has got to the 00:13:18.059 --> 00:13:18.639 point where 00:13:18.639 --> 00:13:24.190 those trucks are in the higher tier values anyway. There's 00:13:24.190 --> 00:13:25.279 no real 00:13:25.279 --> 00:13:29.210 justification in terms of the cost of service for that that 00:13:29.210 --> 00:13:30.120 particular fee so 00:13:30.120 --> 00:13:33.000 we simply removed that fee for the engine category. 00:13:33.000 --> 00:13:34.360 Restaurant oil and 00:13:34.360 --> 00:13:39.840 grease have been there's some changes that have occurred 00:13:39.840 --> 00:13:41.080 through the Texas 00:13:41.080 --> 00:13:45.580 Health and Safety Code that removed the ability to actually 00:13:45.580 --> 00:13:47.399 permit the oil and 00:13:47.399 --> 00:13:51.340 grease category. This is for separately collected oil and 00:13:51.340 --> 00:13:52.799 grease. This is not 00:13:52.799 --> 00:13:56.299 grease and grit trap waste. This is material that would be 00:13:56.299 --> 00:13:57.000 collected inside 00:13:57.000 --> 00:14:01.519 the facility. So we removed that particular category. 00:14:01.519 --> 00:14:05.740 Container fees the same way there was a change legisl 00:14:05.740 --> 00:14:07.720 atively made that will not 00:14:07.720 --> 00:14:12.549 allow us to permit a container as a municipality and so we 00:14:12.549 --> 00:14:13.519 removed the 00:14:13.519 --> 00:14:17.970 container fee. There were a couple of language changes like 00:14:17.970 --> 00:14:18.399 one of the 00:14:18.399 --> 00:14:21.490 categories for example was that municipal solid waste and 00:14:21.490 --> 00:14:22.039 recycling 00:14:22.039 --> 00:14:25.539 services were one of the categories that we would permit. 00:14:25.539 --> 00:14:27.320 We're the only entity 00:14:27.320 --> 00:14:31.419 municipal solid waste that can provide that service for the 00:14:31.419 --> 00:14:32.639 City of Denton so 00:14:32.639 --> 00:14:35.549 there wasn't any real reason to have that that language in 00:14:35.549 --> 00:14:37.600 there. We also had 00:14:37.600 --> 00:14:43.120 a section in there that referenced non-city of Denton. Non- 00:14:43.120 --> 00:14:44.000 city of Denton 00:14:44.000 --> 00:14:47.500 within the context of that code was intended to say 00:14:47.500 --> 00:14:49.679 everyone but the city. We 00:14:49.679 --> 00:14:53.179 got a lot of permitters or permittees that we got very 00:14:53.179 --> 00:14:54.960 confused about that as 00:14:54.960 --> 00:14:58.529 to whether it meant they were a business that was within 00:14:58.529 --> 00:14:59.679 Denton or a business 00:14:59.679 --> 00:15:03.179 that was outside of Denton. So we don't treat them any 00:15:03.179 --> 00:15:04.440 differently whether 00:15:04.440 --> 00:15:06.929 they're in the city limits or outside of the city limits 00:15:06.929 --> 00:15:07.960 and so we just decided 00:15:07.960 --> 00:15:12.159 to remove that language to remove that ambiguity. And then 00:15:12.159 --> 00:15:13.840 fees were reduced 00:15:13.840 --> 00:15:17.519 based on the cost of service analysis. If you look at the 00:15:17.519 --> 00:15:18.840 code we had a category 00:15:18.840 --> 00:15:22.340 at one time that had a smaller fee that was for small 00:15:22.340 --> 00:15:23.919 operators those that only 00:15:23.919 --> 00:15:29.419 haul four less times per year within the city. Basically 00:15:29.419 --> 00:15:30.240 through our 00:15:30.240 --> 00:15:32.610 cost of service analysis our fees were reduced to 00:15:32.610 --> 00:15:34.120 approximately what the small 00:15:34.120 --> 00:15:37.210 operators were paying anyway and so we basically just 00:15:37.210 --> 00:15:38.279 removed that small 00:15:38.279 --> 00:15:41.080 operator category. So now everyone's paying the same fee 00:15:41.080 --> 00:15:42.120 and it's a much 00:15:42.120 --> 00:15:46.320 lower fee than it was. So if you look at the annual 00:15:46.320 --> 00:15:47.919 application fee the current 00:15:47.919 --> 00:15:51.519 rate is set at $500. Cost of service analysis would suggest 00:15:51.519 --> 00:15:52.039 this should be 00:15:52.039 --> 00:15:56.190 around 200. The service fee per vehicle which was tied up 00:15:56.190 --> 00:15:57.519 in part with that 00:15:57.519 --> 00:16:02.990 engine category you paid a larger fee depending on how old 00:16:02.990 --> 00:16:04.240 the engine was in 00:16:04.240 --> 00:16:08.600 your truck. Basically with the removal of that engine 00:16:08.600 --> 00:16:10.340 category fee and the 00:16:10.340 --> 00:16:12.620 addition of just the service fee we were able to reduce 00:16:12.620 --> 00:16:14.519 that from 1,000 to 3,000 00:16:14.519 --> 00:16:20.789 to 400 and then the waste manifest per book of 100 stays 00:16:20.789 --> 00:16:23.240 the same at $40. As I 00:16:23.240 --> 00:16:27.279 said we eliminated the container fee and the right-of-way 00:16:27.279 --> 00:16:28.679 use fee is basically a 00:16:28.679 --> 00:16:33.059 small fee that was established to cover a container that 00:16:33.059 --> 00:16:34.519 would exist in the 00:16:34.519 --> 00:16:38.039 right-of-way. If we can't permit the container we can't 00:16:38.039 --> 00:16:39.000 really control where 00:16:39.000 --> 00:16:42.500 where that container is. That's issue number one. Issue 00:16:42.500 --> 00:16:43.360 number two is we we 00:16:43.360 --> 00:16:46.889 haven't had instances of the containers that are regulated 00:16:46.889 --> 00:16:47.840 under this program 00:16:47.840 --> 00:16:51.700 under the right-of-way anyway and so we we eliminated that 00:16:51.700 --> 00:16:53.440 fee. So the red line 00:16:53.440 --> 00:16:57.139 versions that you that are included in your backup reflect 00:16:57.139 --> 00:16:58.120 all of these changes 00:16:58.120 --> 00:17:01.690 you'll notice that SWP has the bulk of the changes with our 00:17:01.690 --> 00:17:02.759 wastewater rate 00:17:02.759 --> 00:17:08.400 schedule this year. That's it for the wastewater side I'd 00:17:08.400 --> 00:17:08.960 be happy to answer 00:17:08.960 --> 00:17:13.849 any questions on those. Questions? I know we've we've seen 00:17:13.849 --> 00:17:15.039 the budget but then I 00:17:15.039 --> 00:17:18.910 don't if the number was there it was small or the change 00:17:18.910 --> 00:17:20.359 but the impact on 00:17:20.359 --> 00:17:26.440 the budget of these of the permit fees because quite a bit 00:17:26.440 --> 00:17:27.240 of percentage 00:17:27.240 --> 00:17:32.869 reduction in those things. Right right we we we anticipate 00:17:32.869 --> 00:17:34.440 at most it's going to 00:17:34.440 --> 00:17:38.240 be a $20,000 differential it will still meet cost of 00:17:38.240 --> 00:17:40.240 service but the unknown at 00:17:40.240 --> 00:17:43.069 this point is that we think that a lot of the operators who 00:17:43.069 --> 00:17:44.039 would only permit 00:17:44.039 --> 00:17:48.180 one truck because of the large fee associated with that 00:17:48.180 --> 00:17:49.680 truck will very 00:17:49.680 --> 00:17:52.339 likely permit more than one and we've got a we've got 00:17:52.339 --> 00:17:53.480 signals from them to 00:17:53.480 --> 00:17:56.980 suggest that that'll be the case. What they had a tendency 00:17:56.980 --> 00:17:57.839 to do just to save 00:17:57.839 --> 00:18:02.430 money was to put their newest trucks into this area so at 00:18:02.430 --> 00:18:03.680 most we're looking 00:18:03.680 --> 00:18:07.839 at a about a $20,000 differential but we may come very 00:18:07.839 --> 00:18:09.240 close to breaking even 00:18:09.240 --> 00:18:13.599 depending on how many people end up permitting more than 00:18:13.599 --> 00:18:14.880 one truck. I know 00:18:14.880 --> 00:18:17.660 it's it makes it complicated when you get into the engine 00:18:17.660 --> 00:18:18.599 sizes and all that 00:18:18.599 --> 00:18:27.970 but any consideration for CNG discounts I guess for lack of 00:18:27.970 --> 00:18:28.839 a better word? We did 00:18:28.839 --> 00:18:33.420 not look at that. We did do a survey of other entities that 00:18:33.420 --> 00:18:35.160 permit haulers within 00:18:35.160 --> 00:18:38.000 the Metroplex and and what we found was that the rate 00:18:38.000 --> 00:18:38.920 structures were very 00:18:38.920 --> 00:18:42.450 similar to what we put together. They're basically just a 00:18:42.450 --> 00:18:43.680 an application fee, 00:18:43.680 --> 00:18:48.029 service fee per vehicle without any qualifications and 00:18:48.029 --> 00:18:50.920 manifest so we didn't 00:18:50.920 --> 00:18:54.599 run across that. We could we could certainly look into into 00:18:54.599 --> 00:18:55.480 doing that if 00:18:55.480 --> 00:18:58.240 if it's something that the board wishes us to pursue. Well 00:18:58.240 --> 00:18:59.279 and especially if we 00:18:59.279 --> 00:19:07.190 have a CNG facility out there that we could sell them. They 00:19:07.190 --> 00:19:07.839 can fill up while 00:19:07.839 --> 00:19:17.039 they're here. Right. Any other questions? 00:19:17.880 --> 00:19:24.240 Miscellaneous ease is pretty easy. So that's it for this 00:19:24.240 --> 00:19:25.279 particular session. 00:19:25.279 --> 00:19:29.630 Our section I'm also doing the the solid waste so if we 00:19:29.630 --> 00:19:30.920 want to call that one I'll 00:19:30.920 --> 00:19:37.849 be glad to present. Very good. Item C is to receive report 00:19:37.849 --> 00:19:40.000 and hold discussion on 00:19:40.000 --> 00:19:43.980 proposed fiscal year 17-18 solid waste in recycling 00:19:43.980 --> 00:19:47.519 department rate ordinance. 00:19:49.079 --> 00:19:52.579 Again on this one with the zero rate increase all rates and 00:19:52.579 --> 00:19:53.160 fees are 00:19:53.160 --> 00:19:56.680 remaining unchanged from the prior year. We made a couple 00:19:56.680 --> 00:19:57.880 of small editorial 00:19:57.880 --> 00:20:02.680 changes within the rate ordinance itself. Basically the 00:20:02.680 --> 00:20:04.160 references to the general 00:20:04.160 --> 00:20:08.170 manager of solid waste have been changed to director of 00:20:08.170 --> 00:20:09.839 solid waste and we added 00:20:09.839 --> 00:20:13.660 some text to the special waste category section to clarify 00:20:13.660 --> 00:20:14.920 that the charges for 00:20:14.920 --> 00:20:18.599 disposal of special waste there were a couple of categories 00:20:18.599 --> 00:20:19.920 in there that had 00:20:19.920 --> 00:20:24.900 to be examined. One was could the landfill accepted to what 00:20:24.900 --> 00:20:26.740 were any 00:20:26.740 --> 00:20:30.839 permit related issues that we would have to contend with. 00:20:30.839 --> 00:20:32.519 Basically there was no 00:20:32.519 --> 00:20:36.029 reflection of language in there in the current code for 00:20:36.029 --> 00:20:37.960 cost of service and so 00:20:37.960 --> 00:20:40.440 we wanted to be sure that we reflected for that special 00:20:40.440 --> 00:20:41.480 waste category where 00:20:41.480 --> 00:20:44.980 the director is setting that rate that we have to look at 00:20:44.980 --> 00:20:45.839 all of our permit 00:20:45.839 --> 00:20:48.579 conditions and disposal categories but also base that rate 00:20:48.579 --> 00:20:49.519 on a cost of service. 00:20:49.519 --> 00:20:54.519 That's it. 00:20:54.519 --> 00:21:00.599 Okay any questions? You want to go with the red line 00:21:00.599 --> 00:21:03.519 version? I'm just kidding. 00:21:03.519 --> 00:21:06.519 We can. No no no. I have it right here. 00:21:06.519 --> 00:21:12.519 It's okay. No questions? Okay thank you. Thank you. 00:21:12.519 --> 00:21:21.039 All right that concludes the work session on the rate ordin 00:21:21.039 --> 00:21:23.519 ances. Again these are 00:21:23.519 --> 00:21:28.079 basically in support of the budgets that we've already made 00:21:28.079 --> 00:21:29.519 recommendation on and 00:21:29.519 --> 00:21:39.509 we'll see those again in final form later this month. Into 00:21:39.509 --> 00:21:41.319 the regular meeting we 00:21:41.319 --> 00:21:49.140 have I'm sorry oh we do I'm sorry yeah I was got kind of 00:21:49.140 --> 00:21:49.839 interested in this we 00:21:49.839 --> 00:21:53.339 were talking about this and before so item D we're not 00:21:53.339 --> 00:21:54.200 concluding the work 00:21:54.200 --> 00:22:02.460 session I'm sorry. Ryan Daske. This is the receiver report 00:22:02.460 --> 00:22:03.279 total discussion 00:22:03.279 --> 00:22:07.309 provide recommendation for lighting maintenance agreement 00:22:07.309 --> 00:22:09.119 with TexDOT 35 00:22:09.119 --> 00:22:12.920 Express project. Good morning board members and thank you 00:22:12.920 --> 00:22:13.319 for your service 00:22:13.319 --> 00:22:15.670 this morning. For a second there I thought I was going to 00:22:15.670 --> 00:22:16.160 get out of giving 00:22:16.160 --> 00:22:20.160 this presentation. I'm happy to do it. So I am gonna ask 00:22:20.160 --> 00:22:21.880 for your direction this morning. We have a 00:22:21.880 --> 00:22:25.680 couple of options as to how highway 35 is lit as we go 00:22:25.680 --> 00:22:27.160 through Denton so that 00:22:27.160 --> 00:22:29.480 can be continuous lighting or safety lighting. Those those 00:22:29.480 --> 00:22:30.359 are our two options 00:22:30.359 --> 00:22:34.519 and of course I'll explain more about those. So we're close 00:22:34.519 --> 00:22:35.960 to finishing the 00:22:35.960 --> 00:22:40.119 35 Express and they'll install that lighting there at the 00:22:40.119 --> 00:22:41.319 end of the summer 00:22:41.319 --> 00:22:44.500 and so we have some some costs that we'll show you for 00:22:44.500 --> 00:22:45.599 these and again there 00:22:45.599 --> 00:22:49.099 are two options so it's safety lighting versus continuous 00:22:49.099 --> 00:22:50.000 lighting. So the safety 00:22:50.000 --> 00:22:52.880 lighting is required as a minimum we can't do any less than 00:22:52.880 --> 00:22:53.279 the safety 00:22:53.279 --> 00:22:56.150 lighting and as you can see there it'll have 114 lamps 00:22:56.150 --> 00:22:57.680 those are just the the 00:22:57.680 --> 00:23:00.740 street lights that you that you're familiar with and 56 00:23:00.740 --> 00:23:01.599 wall packs the 00:23:01.599 --> 00:23:05.099 wall packs refer to those lights that are installed under 00:23:05.099 --> 00:23:06.799 an overpass. The 00:23:06.799 --> 00:23:09.890 costs associated with safety lighting is paid by TechStot. 00:23:09.890 --> 00:23:10.799 We're estimating that 00:23:10.799 --> 00:23:13.079 that'll be just over ten thousand dollars per year but 00:23:13.079 --> 00:23:13.799 again that cost 00:23:13.799 --> 00:23:17.359 and that's the cost of maintenance and operation so the 00:23:17.359 --> 00:23:18.400 energy that goes into 00:23:18.400 --> 00:23:21.059 those lights and the cost of maintaining and repairing them 00:23:21.059 --> 00:23:22.880 . So ten thousand five 00:23:22.880 --> 00:23:25.089 hundred dollars but that is our estimate but that would be 00:23:25.089 --> 00:23:26.279 paid by TechStot. Our 00:23:26.279 --> 00:23:29.099 other option is to do continuous lighting and as you can 00:23:29.099 --> 00:23:29.799 see there's 00:23:29.799 --> 00:23:32.170 significantly more lamps there's more street lights 00:23:32.170 --> 00:23:33.440 associated with that and 00:23:33.440 --> 00:23:36.940 we estimate that that would cost twenty thousand six 00:23:36.940 --> 00:23:38.200 hundred dollars per year 00:23:38.200 --> 00:23:41.700 and that cost would be the city of Denton's cost if we 00:23:41.700 --> 00:23:42.599 decide to go with 00:23:42.599 --> 00:23:44.900 continuous lighting. So I want to show you a little bit of 00:23:44.900 --> 00:23:45.759 what this would look 00:23:45.759 --> 00:23:49.960 like. Here's just a few examples here's one of continuous 00:23:49.960 --> 00:23:50.599 versus safety 00:23:50.599 --> 00:23:56.319 lighting where 35 meets scripture road and as you look at 00:23:56.319 --> 00:23:56.880 these there's not a 00:23:56.880 --> 00:23:59.329 huge difference between between these two at least that's 00:23:59.329 --> 00:24:00.039 how I see it there's 00:24:00.039 --> 00:24:04.059 certainly more lights on that top image with continuous 00:24:04.059 --> 00:24:06.359 lighting but the safety 00:24:06.359 --> 00:24:09.259 lighting there's a lot of lighting as well there on the 00:24:09.259 --> 00:24:10.480 bottom image. At other 00:24:10.480 --> 00:24:13.980 points it would look quite different so the where 35 meets 00:24:13.980 --> 00:24:15.160 380 you can see the 00:24:15.160 --> 00:24:18.680 continuous lighting does just that it offers continuous 00:24:18.680 --> 00:24:19.799 lighting along the 00:24:19.799 --> 00:24:22.359 road whereas safety lighting only offers it at those points 00:24:22.359 --> 00:24:23.359 of intersections and 00:24:23.359 --> 00:24:26.099 things like that so there's significantly less lighting 00:24:26.099 --> 00:24:27.319 there on the bottom one 00:24:27.319 --> 00:24:31.460 and here I added one more image of continuous versus safety 00:24:31.460 --> 00:24:32.359 lighting to 00:24:32.359 --> 00:24:34.869 show you that sometimes it's somewhere in between where 00:24:34.869 --> 00:24:36.119 there's some continuous 00:24:36.119 --> 00:24:39.720 lighting on there on the right side of safety of the safety 00:24:39.720 --> 00:24:41.279 lighting but then to 00:24:41.279 --> 00:24:44.150 the left side you just you lose a lot of that lighting so I 00:24:44.150 --> 00:24:45.240 've even got more 00:24:45.240 --> 00:24:47.509 examples if you want to see them later but those I thought 00:24:47.509 --> 00:24:48.200 would give you some 00:24:48.200 --> 00:24:51.190 idea of what we're talking about between these two options. 00:24:51.190 --> 00:24:52.700 So here's a few of the 00:24:52.700 --> 00:24:55.470 benefits of one versus the other of course the safety 00:24:55.470 --> 00:24:56.599 lighting is there's 00:24:56.599 --> 00:25:00.519 monetary savings there we would not be paying that $20,600 00:25:00.519 --> 00:25:01.599 per year. The 00:25:01.599 --> 00:25:04.259 continuous lighting it mostly comes down to safety it's 00:25:04.259 --> 00:25:05.680 safer driving 00:25:05.680 --> 00:25:09.259 conditions and then also there's an issue of continuity 00:25:09.259 --> 00:25:10.559 where the cities to 00:25:10.559 --> 00:25:13.019 the south of Denton have decided to do continuous lighting 00:25:13.019 --> 00:25:13.839 and so there would 00:25:13.839 --> 00:25:17.519 be perhaps a noticeable change if you drove through Denton 00:25:17.519 --> 00:25:18.359 from some of those 00:25:18.359 --> 00:25:21.160 cities to the south. 00:25:23.680 --> 00:25:26.619 Just a little more information about these these two 00:25:26.619 --> 00:25:29.160 options of where safety 00:25:29.160 --> 00:25:31.400 lighting is required there at interchanges intersections 00:25:31.400 --> 00:25:31.680 and other 00:25:31.680 --> 00:25:35.220 points of hazard whereas continuous lighting is what you 00:25:35.220 --> 00:25:36.400 would expect it's 00:25:36.400 --> 00:25:41.740 uniform illumination. I think we've already gone over some 00:25:41.740 --> 00:25:43.000 of these some of 00:25:43.000 --> 00:25:47.089 these benefits so I won't repeat those but as I mentioned 00:25:47.089 --> 00:25:48.400 those are the two 00:25:48.400 --> 00:25:51.900 options the safety lighting or the continuous lighting 00:25:51.900 --> 00:25:52.839 option and we would 00:25:52.839 --> 00:25:55.490 ask that you give a pass recommendation along to City 00:25:55.490 --> 00:25:56.599 Council regarding these 00:25:56.599 --> 00:26:02.950 options. Question? On the safety lighting it would be text- 00:26:02.950 --> 00:26:03.720 dot paying for the 00:26:03.720 --> 00:26:06.319 lighting correct? Yes ma'am that's right. Okay and I 00:26:06.319 --> 00:26:08.279 noticed on 380 at that 00:26:08.279 --> 00:26:11.319 intersection yes ma'am you're not just going to have it's 00:26:11.319 --> 00:26:12.319 not going to be like 00:26:12.319 --> 00:26:15.200 driving from Denton to Sanger you're going to have the 00:26:15.200 --> 00:26:16.160 intersection lights 00:26:16.160 --> 00:26:20.319 for 380 also reflecting on that so it wouldn't be just 00:26:20.319 --> 00:26:22.079 totally dark and just 00:26:22.079 --> 00:26:24.920 the safety lighting. Yes ma'am safety lighting would there 00:26:24.920 --> 00:26:26.759 was the comparison of the number of 00:26:26.759 --> 00:26:30.640 lights 114 lamps still with the with the safety lighting. 00:26:30.640 --> 00:26:31.759 Right but if you have an 00:26:31.759 --> 00:26:36.009 intersection you've got existing lights on the on the 00:26:36.009 --> 00:26:37.759 intersection like 380 00:26:37.759 --> 00:26:40.509 that's the one I can pick out best. I see. I know of all 00:26:40.509 --> 00:26:41.839 the lighting that's there 00:26:41.839 --> 00:26:45.339 so it wouldn't be just those safety lighting you would be 00:26:45.339 --> 00:26:46.240 getting you'd get 00:26:46.240 --> 00:26:50.930 the reflection from that on 380 going west so it wouldn't 00:26:50.930 --> 00:26:53.160 it would augment 00:26:53.160 --> 00:26:56.640 the safety lighting. 00:27:06.079 --> 00:27:10.769 Yes sir no that's right the those are the two different 00:27:10.769 --> 00:27:11.319 options but the 00:27:11.319 --> 00:27:14.529 continuous lighting would include everything that safety 00:27:14.529 --> 00:27:15.279 lighting would 00:27:15.279 --> 00:27:27.009 have but more. No that's a fair question and it's one that 00:27:27.009 --> 00:27:27.960 we that I understand 00:27:27.960 --> 00:27:30.970 that we asked text out as well but but these were the two 00:27:30.970 --> 00:27:32.319 options that that we 00:27:32.319 --> 00:27:37.009 were presented with. Yeah that was question I had is yeah 00:27:37.009 --> 00:27:37.759 if they're paying 00:27:37.759 --> 00:27:41.960 for the base the base model and we want the upgrade then 00:27:41.960 --> 00:27:42.759 why wouldn't we just 00:27:42.759 --> 00:27:46.359 pay the difference and that may be the difference I don't 00:27:46.359 --> 00:27:46.720 know. 00:27:48.920 --> 00:27:54.769 Galen do you have anything to add on that? Sounds like you 00:27:54.769 --> 00:27:56.720 've already asked. We 00:27:56.720 --> 00:27:59.000 did we asked them that and it's you know the answer we get 00:27:59.000 --> 00:27:59.960 policy this is our 00:27:59.960 --> 00:28:02.369 policy this is how we do it you take this option or that 00:28:02.369 --> 00:28:03.519 option and there's 00:28:03.519 --> 00:28:05.799 really no in between and Larry Larry pushed him on it Larry 00:28:05.799 --> 00:28:06.519 said hey you know 00:28:06.519 --> 00:28:08.380 if you're gonna pay that minimal amount anyway just add 00:28:08.380 --> 00:28:09.319 some more lights and go 00:28:09.319 --> 00:28:11.079 ahead and pay what you were gonna pay for and let us pay 00:28:11.079 --> 00:28:11.720 for the extra yeah 00:28:11.720 --> 00:28:19.519 that's not in their policy. Do you have any statistics on 00:28:19.519 --> 00:28:22.480 how just have safety 00:28:22.480 --> 00:28:26.970 lighting that can would affect that's opposed to continuous 00:28:26.970 --> 00:28:28.960 ? That's a very fair 00:28:28.960 --> 00:28:31.460 question I can look into that or I can mix them up on the 00:28:31.460 --> 00:28:33.640 spot if you prefer. 00:28:33.640 --> 00:28:37.690 An educated guess might be okay if you feel qualified. No 00:28:37.690 --> 00:28:40.779 ma'am but I don't and so I'll look some up and send those 00:28:40.779 --> 00:28:41.880 back to the to the board. 00:28:41.880 --> 00:28:46.380 I think that would be important. In one of your slides you 00:28:46.380 --> 00:28:47.279 had said about law 00:28:47.279 --> 00:28:50.849 enforcement what is their opinion on these two it do they 00:28:50.849 --> 00:28:52.119 see continuous as 00:28:52.119 --> 00:28:54.839 being the better? Y'all are asking great questions these 00:28:54.839 --> 00:28:55.680 are just these are 00:28:55.680 --> 00:29:00.589 excellent questions what other questions? Galen or Larry do 00:29:00.589 --> 00:29:01.960 you know if we if we 00:29:01.960 --> 00:29:08.079 solicited any input from from law enforcement? In general 00:29:08.079 --> 00:29:09.359 they support the 00:29:09.359 --> 00:29:11.900 more lighting because it's it's becomes not just a safety 00:29:11.900 --> 00:29:12.680 thing but also a 00:29:12.680 --> 00:29:15.279 security thing and just being able to see what what's going 00:29:15.279 --> 00:29:15.880 on along the 00:29:15.880 --> 00:29:21.599 highway and no one can hide in the dark. Yeah. As far as 00:29:21.599 --> 00:29:23.859 residential areas I mean 00:29:23.859 --> 00:29:27.470 has there been any complaints from other cities that have 00:29:27.470 --> 00:29:28.759 had the continuous 00:29:28.759 --> 00:29:33.109 lighting as far as the lighting impacting residential areas 00:29:33.109 --> 00:29:33.759 that are 00:29:33.759 --> 00:29:37.440 close to the highway? I'm not I'm not aware of any but I 00:29:37.440 --> 00:29:39.119 mean I'm sure oh we 00:29:39.119 --> 00:29:47.480 have one more. And I looked through the design that they 00:29:47.480 --> 00:29:49.079 had in the residential 00:29:49.079 --> 00:29:51.460 areas they had shields on the back of the light so they try 00:29:51.460 --> 00:29:52.160 to prevent the 00:29:52.160 --> 00:29:54.430 light from hitting the residential areas from that 00:29:54.430 --> 00:29:55.480 standpoint so they do plan on 00:29:55.480 --> 00:29:59.039 knowing that there's residences there and they're going to 00:29:59.039 --> 00:30:00.079 avert having light 00:30:00.079 --> 00:30:10.049 hitting that area. Well I think the regardless of I guess 00:30:10.049 --> 00:30:11.680 the numbers I mean 00:30:11.680 --> 00:30:19.670 you're it's got to be safer it's got to be from just from a 00:30:19.670 --> 00:30:21.440 continuity 00:30:21.440 --> 00:30:24.549 standpoint of as you head north you know all of a sudden 00:30:24.549 --> 00:30:25.759 the lights go out and 00:30:25.759 --> 00:30:30.240 didn't I don't think anybody wants to have that. The you 00:30:30.240 --> 00:30:32.119 know the question is 00:30:32.119 --> 00:30:37.039 I wish that it was a just paying the difference between the 00:30:37.039 --> 00:30:37.880 two because you 00:30:37.880 --> 00:30:46.230 know ten grand is kind of a no-brainer you know it's but it 00:30:46.230 --> 00:30:46.839 is what it is. 00:30:46.839 --> 00:30:58.480 That's their policy. My understanding is that DME would 00:30:58.480 --> 00:30:59.680 cover that cost of 00:30:59.680 --> 00:31:07.160 maintenance and the cost of the energy. I'm sorry thank you 00:31:07.160 --> 00:31:07.480 for the for the 00:31:07.480 --> 00:31:10.690 correction this so the city would pay the cost of the 00:31:10.690 --> 00:31:12.319 energy and and DME would 00:31:12.319 --> 00:31:17.799 cover the cost of maintenance and operations. It'd be a 00:31:17.799 --> 00:31:18.480 general fund cost. 00:31:18.480 --> 00:31:24.880 And just one more question are they energy efficient lamps? 00:31:24.880 --> 00:31:26.759 That's another 00:31:26.759 --> 00:31:31.200 good question. Does it Jerry do you have some information 00:31:31.200 --> 00:31:32.200 on the lamps? It takes a 00:31:32.200 --> 00:31:39.339 village. They plan for 150 watt high-pressure sodium we did 00:31:39.339 --> 00:31:39.839 question them 00:31:39.839 --> 00:31:42.450 about LED and they said that's just not an option right now 00:31:42.450 --> 00:31:43.279 you can have that 00:31:43.279 --> 00:31:45.569 but of course it's always something that we can always 00:31:45.569 --> 00:31:47.240 entertain later with them 00:31:47.240 --> 00:31:50.000 to say can we change these out to LED whenever we get to 00:31:50.000 --> 00:31:51.119 that point and know 00:31:51.119 --> 00:31:55.299 which LED bulbs that we're going to use within the city of 00:31:55.299 --> 00:31:56.880 Denton. Thank you. 00:31:56.880 --> 00:32:02.359 If that could be done later could safety lighting be tried 00:32:02.359 --> 00:32:04.160 and if it proved not 00:32:04.160 --> 00:32:08.269 to be satisfactory at all could it be could continuous 00:32:08.269 --> 00:32:10.119 lighting be installed? 00:32:10.119 --> 00:32:20.279 Larry do you know if that's a policy policy thing again if 00:32:20.279 --> 00:32:21.599 they install the 00:32:21.599 --> 00:32:26.089 whole thing is textiles paying to install the lights. Yeah 00:32:26.089 --> 00:32:27.240 they're paying 00:32:27.240 --> 00:32:29.509 for the lights one with the other. If they pay for safety 00:32:29.509 --> 00:32:30.480 lighting they move on and go to 00:32:30.480 --> 00:32:32.200 their next thing they're not going to come back and add the 00:32:32.200 --> 00:32:32.759 other lights so 00:32:32.759 --> 00:32:35.640 that would be at our expense that would be a money-loser 00:32:35.640 --> 00:32:36.960 compared to this. 00:32:36.960 --> 00:32:43.319 Yeah a big cost. Thank you. Okay all right any other 00:32:43.319 --> 00:32:44.400 questions? 00:32:44.400 --> 00:32:53.910 We have a recommendation on the safety lighting versus 00:32:53.910 --> 00:32:54.920 continuous lighting 00:32:54.920 --> 00:33:03.819 to council. Sure. In terms of traffic count, obviously the 00:33:03.819 --> 00:33:06.220 areas we're going in. More people seem to be coming from 00:33:06.220 --> 00:33:13.349 Oklahoma and other places down there. 35 is going to get 00:33:13.349 --> 00:33:18.799 worse or better. I don't know what the cost of cleaning up 00:33:18.799 --> 00:33:22.920 accidents are in city services for all of that. 00:33:25.000 --> 00:33:28.920 Compared to ten years ago versus now traffic count. Is 00:33:28.920 --> 00:33:32.240 there any projections on just 00:33:32.240 --> 00:33:37.880 saying I'm leaning towards a continuous lighting because I 00:33:37.880 --> 00:33:43.609 'm thinking not just today. Right that's true. No I don't 00:33:43.609 --> 00:33:44.880 think so. 00:33:44.880 --> 00:33:59.880 Yeah that's a good point. To the north. Yeah. Yeah that's 00:33:59.880 --> 00:34:01.839 seen that. Well you know I 00:34:01.839 --> 00:34:11.460 think regardless if it's a truly more safe and it's you 00:34:11.460 --> 00:34:11.840 know we 00:34:11.840 --> 00:34:14.400 although it's going to get safer than it is now while it's 00:34:14.400 --> 00:34:15.400 under construction 00:34:15.400 --> 00:34:24.039 but it's still a $20,000 per year is a small price to pay 00:34:24.039 --> 00:34:26.000 if you can avoid one 00:34:26.000 --> 00:34:32.960 accident. Right. I mean that to me and so I'm that's kind 00:34:32.960 --> 00:34:35.320 of where I'm leaning. I'm 00:34:35.320 --> 00:34:37.690 leaning to the continue. I don't like that they're not 00:34:37.690 --> 00:34:38.559 going to split the 00:34:38.559 --> 00:34:42.079 difference but I'm more in favor. Yeah their capital cost 00:34:42.079 --> 00:34:43.159 up front is probably 00:34:43.159 --> 00:34:46.150 double I'm sure or not quite double but pretty close so I'm 00:34:46.150 --> 00:34:46.840 sure that's the 00:34:46.840 --> 00:34:52.639 reason. I'm not trying to defend text. But I'm I can see 00:34:52.639 --> 00:34:54.239 their point that 00:34:54.239 --> 00:35:00.400 they're paying a lot more up front for it. True. Yeah. Yeah 00:35:00.400 --> 00:35:01.920 . All right is there a 00:35:01.920 --> 00:35:09.869 motion then to make a recommendation? Motion and second. 00:35:09.869 --> 00:35:11.239 Any other any further 00:35:11.239 --> 00:35:15.639 discussion? All in favor say aye. Aye. Any opposed same 00:35:15.639 --> 00:35:18.519 sign. Okay thank you Brian. 00:35:18.519 --> 00:35:21.039 Appreciate it. 00:35:24.000 --> 00:35:29.639 I told you it was a good item. I can't believe I almost 00:35:29.639 --> 00:35:35.320 skipped over it. Okay now 00:35:35.320 --> 00:35:38.820 we're going to the regular meeting. We have consent agenda 00:35:38.820 --> 00:35:40.960 items A, B, and C. Or 00:35:40.960 --> 00:35:46.599 there any members of the board that would like to have any 00:35:46.599 --> 00:35:48.400 of these pulled 00:35:48.400 --> 00:35:51.760 for individual consideration? 00:35:54.000 --> 00:36:16.639 A please. Okay item A is pulled. Okay any others? Okay 00:36:16.639 --> 00:36:18.960 hearing none then is there 00:36:18.960 --> 00:36:25.989 a motion to approve consent agenda items B and C? So moved. 00:36:25.989 --> 00:36:28.119 Second. Motion and 00:36:28.119 --> 00:36:33.030 second to approve those two items. Any discussion? All in 00:36:33.030 --> 00:36:35.559 favor say aye. Aye. Any 00:36:35.559 --> 00:36:42.079 opposed same sign. Okay for individual consideration item A 00:36:42.079 --> 00:36:44.760 . We have Chuck 00:36:44.760 --> 00:36:53.599 Sears from DME. I think the best way to approach this is 00:36:53.599 --> 00:36:55.280 just what are your 00:36:55.280 --> 00:36:57.559 concerns and questions? We have some pictures and some 00:36:57.559 --> 00:37:00.280 things we could show. I 00:37:00.280 --> 00:37:04.130 would like to address your concerns rather than a broader 00:37:04.130 --> 00:37:06.199 scope. I guess I 00:37:06.199 --> 00:37:11.809 did not recall that we were doing GIS over there. Yes ma'am 00:37:11.809 --> 00:37:13.159 . I was on that 00:37:13.159 --> 00:37:17.039 committee about the wall and I remember the photos the 00:37:17.039 --> 00:37:18.639 drawings of having the 00:37:18.639 --> 00:37:22.380 the lines and everything initially. So I'm refreshed my 00:37:22.380 --> 00:37:23.880 memory please. City 00:37:23.880 --> 00:37:28.130 Council approved that I believe in November of 2014 prior 00:37:28.130 --> 00:37:28.880 to the 00:37:28.880 --> 00:37:34.760 discussions on the wall. The wall discussion came about as 00:37:34.760 --> 00:37:36.400 an after 00:37:36.400 --> 00:37:43.840 question a question after the initial decision on it. Okay 00:37:43.840 --> 00:37:43.840 and. 00:37:49.840 --> 00:37:52.110 Yes ma'am your memory is certainly correct. We the City 00:37:52.110 --> 00:37:54.760 Council approved 00:37:54.760 --> 00:37:58.280 this the site for the Hickory substation and at the time 00:37:58.280 --> 00:37:59.360 that they approved it 00:37:59.360 --> 00:38:02.000 they also asked that we have an aesthetics committee to 00:38:02.000 --> 00:38:02.719 consider the 00:38:02.719 --> 00:38:05.429 aesthetic treatment of that and at the time we as an 00:38:05.429 --> 00:38:06.719 organization were unaware 00:38:06.719 --> 00:38:10.300 of the GIS substations largely. I'm sure Chuck knew about 00:38:10.300 --> 00:38:11.400 him in that time but it 00:38:11.400 --> 00:38:13.289 wasn't something we were pursuing. It was only when we 00:38:13.289 --> 00:38:14.519 started talking about Eagle 00:38:14.519 --> 00:38:18.019 substation that we became more aware of the GIS substations 00:38:18.019 --> 00:38:19.280 . I'm sure those of 00:38:19.280 --> 00:38:21.989 you who were on the board at that time remember those those 00:38:21.989 --> 00:38:22.960 discussions and it 00:38:22.960 --> 00:38:25.659 was after we decided to do GIS at Eagle that we said well 00:38:25.659 --> 00:38:26.320 let's do it at 00:38:26.320 --> 00:38:28.989 Hickory at the same time and so we applied the the 00:38:28.989 --> 00:38:30.320 treatment that y'all 00:38:30.320 --> 00:38:33.369 come up with in that aesthetics committee back to the Hick 00:38:33.369 --> 00:38:33.920 ory substation 00:38:33.920 --> 00:38:38.199 as a GIS substation. Okay thank you. I recall the 00:38:38.199 --> 00:38:42.559 discussion here at PB was the 00:38:42.559 --> 00:38:46.909 the cost increase because of taking the lines underground 00:38:46.909 --> 00:38:48.719 and just the GIS 00:38:48.719 --> 00:38:52.219 technology in general was was quite a bit. I don't know I 00:38:52.219 --> 00:38:52.639 think the 00:38:52.639 --> 00:38:57.429 recommendation here was not. That is correct. But when it 00:38:57.429 --> 00:38:59.400 got to Council they 00:38:59.400 --> 00:39:05.420 they looked at the cost and they felt like the the benefit 00:39:05.420 --> 00:39:07.039 outweighed the cost. 00:39:07.039 --> 00:39:12.280 So I tell you the pictures look great. I think it's I think 00:39:12.280 --> 00:39:13.199 it looks very 00:39:13.199 --> 00:39:16.699 understand it's expensive but you know it is a very 00:39:16.699 --> 00:39:18.400 attractive building. Well 00:39:18.400 --> 00:39:23.039 the reason for that was that that was a gateway enter to 00:39:23.039 --> 00:39:24.519 the city and that's 00:39:24.519 --> 00:39:28.369 that's why the wall came up and and it was a people from 00:39:28.369 --> 00:39:29.920 this committee and 00:39:29.920 --> 00:39:35.400 also the community that arrived at that design. So yeah. 00:39:35.400 --> 00:39:37.400 Just to give you being 00:39:37.400 --> 00:39:40.389 that I like show and tell so much. Kim we have three 00:39:40.389 --> 00:39:43.639 pictures there that you have. 00:39:48.360 --> 00:39:51.360 Right there. 00:39:54.519 --> 00:40:00.230 This is what the concept that was selected for a look and 00:40:00.230 --> 00:40:01.800 that is the GIS 00:40:01.800 --> 00:40:05.300 substation. If you look at and kind of the center of the 00:40:05.300 --> 00:40:07.280 taller building there 00:40:07.280 --> 00:40:11.429 that is the GIS equipment building itself. If you can 00:40:11.429 --> 00:40:13.519 imagine that oh we're 00:40:13.519 --> 00:40:18.530 estimating about a 60 by 80 foot building as opposed to 00:40:18.530 --> 00:40:20.440 about a 150 by 00:40:20.440 --> 00:40:25.269 250 or 300 foot area for outdoor switch gear that would do 00:40:25.269 --> 00:40:27.880 the same thing. 00:40:28.119 --> 00:40:32.340 Thing we can't predict here is exactly how big or how tall 00:40:32.340 --> 00:40:33.679 might be a few feet 00:40:33.679 --> 00:40:37.639 more or less one way or the other. But I think we have 00:40:37.639 --> 00:40:39.880 another more interesting 00:40:39.880 --> 00:40:45.159 picture that that's nice looking by the way. 00:40:46.800 --> 00:40:51.489 This is what it looks like out there today. The substation 00:40:51.489 --> 00:40:52.639 is going to go 00:40:52.639 --> 00:40:55.940 right in this area right here and that's where that wall 00:40:55.940 --> 00:40:57.119 that you just looked at 00:40:57.119 --> 00:41:03.519 would be placed. But what I would like you to see is what 00:41:03.519 --> 00:41:05.320 the impact of that's 00:41:05.320 --> 00:41:13.550 going to be. Yes and of course that shows the older above- 00:41:13.550 --> 00:41:14.440 ground substation 00:41:14.440 --> 00:41:17.239 gone. We have the transmission poles over here that are 00:41:17.239 --> 00:41:18.880 going to be behind the 00:41:18.880 --> 00:41:22.380 service station and then proceed to the north and west and 00:41:22.380 --> 00:41:24.000 south by the way. But 00:41:24.000 --> 00:41:31.230 it's quite a shocking difference. It is. That's we got that 00:41:31.230 --> 00:41:34.039 and I just wow that's 00:41:34.039 --> 00:41:38.559 something else. Any other questions? Well I think we set a 00:41:38.559 --> 00:41:41.519 new standard for I've 00:41:41.519 --> 00:41:44.250 always said there's no there's no way to make a substation 00:41:44.250 --> 00:41:45.119 anything but ugly. 00:41:45.119 --> 00:41:52.050 But I stand corrected. There is not a decorative wall been 00:41:52.050 --> 00:41:53.159 directed for the 00:41:53.159 --> 00:41:56.070 Eagle substation. It'll be our standard concrete fence. 00:41:56.070 --> 00:41:57.400 There will be there's a 00:41:57.400 --> 00:42:00.900 transmission line going right immediately past the station. 00:42:00.900 --> 00:42:01.440 That will 00:42:01.440 --> 00:42:04.940 drop in underground but it'll be inside the station that 00:42:04.940 --> 00:42:05.880 the underground that 00:42:05.880 --> 00:42:09.469 just facilitates making the connections to the station much 00:42:09.469 --> 00:42:10.800 easier to do that 00:42:10.800 --> 00:42:15.320 little piece. So it won't have quite this. Quite the same 00:42:15.320 --> 00:42:17.039 effect. Quite not at all. 00:42:17.039 --> 00:42:21.190 It still be a little bit less than it could be but it won't 00:42:21.190 --> 00:42:22.599 be this dramatic. 00:42:22.599 --> 00:42:25.599 All right. 00:42:26.800 --> 00:42:35.159 Steps down. Okay very good. Any other questions on this 00:42:35.159 --> 00:42:38.679 item? Is there a 00:42:38.679 --> 00:42:43.500 motion to make a recommendation to go forth with the 00:42:43.500 --> 00:42:45.760 professional services 00:42:45.760 --> 00:42:49.920 contract between the city and Kirkpatrick architecture? I 00:42:49.920 --> 00:42:51.440 move approval. 00:42:51.440 --> 00:42:58.039 Motion. Second. Second from Allen. There's still four of us 00:42:58.039 --> 00:42:59.719 here. Any other 00:42:59.719 --> 00:43:05.360 discussion? All in favor say aye. Aye. Any opposed? Same 00:43:05.360 --> 00:43:08.599 side. Okay thank you. 00:43:09.599 --> 00:43:16.739 Okay next we have item A under items for individual 00:43:16.739 --> 00:43:21.280 consideration which we have 00:43:21.280 --> 00:43:26.909 the Public Utilities Board meeting minutes of June 26 2017. 00:43:26.909 --> 00:43:28.119 These have been 00:43:28.119 --> 00:43:35.420 distributed in advance and now if there's any any changes, 00:43:35.420 --> 00:43:37.239 operations, 00:43:37.239 --> 00:43:45.679 corrections to these minutes? Hearing none those will stand 00:43:45.679 --> 00:43:46.239 approved as 00:43:46.239 --> 00:43:56.679 submitted. Item B is to consider recommending adoption of 00:43:56.679 --> 00:43:58.239 an ordinance 00:43:58.239 --> 00:44:01.739 authorizing the city manager or his designee to execute an 00:44:01.739 --> 00:44:02.800 advanced funding 00:44:02.800 --> 00:44:09.039 agreement in an approximate amount of 2.8 million dollars 00:44:09.039 --> 00:44:11.320 between the state of 00:44:11.320 --> 00:44:15.079 Texas, TexDOT and the city of Denton regarding water and 00:44:15.079 --> 00:44:16.239 wastewater utility 00:44:16.239 --> 00:44:20.769 improvements along foreign to market 2181 in relation to 00:44:20.769 --> 00:44:22.760 their widening project 00:44:22.760 --> 00:44:28.380 between foreign market 2499 and Lillian Miller Parkway. So 00:44:28.380 --> 00:44:31.920 at this time 00:44:31.920 --> 00:44:37.280 Chad Allen, Chad is going to lead the discussion on this. 00:44:47.480 --> 00:44:47.900 Good morning I'm Chad Allen I'm in the capital projects 00:44:47.900 --> 00:44:51.480 department. My subject 00:44:51.480 --> 00:44:55.159 is like you said the FM 2181 utility relocations advanced 00:44:55.159 --> 00:44:56.239 funding agreement. 00:44:56.239 --> 00:45:00.929 TexDOT is about to widen Teasley Lane. Yay I'm so excited 00:45:00.929 --> 00:45:02.400 about it. As part of 00:45:02.400 --> 00:45:04.949 that project we have to move our utilities out of the right 00:45:04.949 --> 00:45:06.079 -of-way or up 00:45:06.079 --> 00:45:09.800 against the TexDOT right-of-way and to work with TexDOT in 00:45:09.800 --> 00:45:10.800 order to move the 00:45:10.800 --> 00:45:13.199 utilities we have to enter into this advanced funding 00:45:13.199 --> 00:45:14.360 agreement. We have to 00:45:14.360 --> 00:45:17.119 give them money up front. They're gonna hire a contractor 00:45:17.119 --> 00:45:17.800 and they're gonna move 00:45:17.800 --> 00:45:21.800 our utilities. So the action item is like you said to 00:45:21.800 --> 00:45:23.719 consider recommending and 00:45:23.719 --> 00:45:26.300 adoption of an ordinance that executes this advanced 00:45:26.300 --> 00:45:27.599 funding agreement. It's 00:45:27.599 --> 00:45:31.690 between the city of Denton and TexDOT. It's about our reloc 00:45:31.690 --> 00:45:32.599 ation of our 00:45:32.599 --> 00:45:35.650 utilities and in the amount it's going to be approximately 00:45:35.650 --> 00:45:38.280 2.8 million dollars. 00:45:38.280 --> 00:45:42.329 So here's an overview of the TexDOT scope. TexDOT is going 00:45:42.329 --> 00:45:44.239 to widen FM 2181 00:45:44.239 --> 00:45:48.920 Teasley Lane from down by Corinth where FM 2499 is up into 00:45:48.920 --> 00:45:49.800 Denton to the north 00:45:49.800 --> 00:45:54.050 where Wind River Lane is. They're gonna go from a two 00:45:54.050 --> 00:45:55.599 through lane road 00:45:55.599 --> 00:45:58.719 basically what it is today to six through lanes three in 00:45:58.719 --> 00:45:59.480 each direction. 00:45:59.480 --> 00:46:02.320 It's gonna be terrific. They're gonna do signal 00:46:02.320 --> 00:46:04.559 improvements throughout the 00:46:04.559 --> 00:46:07.360 project limits at many of the intersections. They're gonna 00:46:07.360 --> 00:46:08.000 replace the 00:46:08.000 --> 00:46:11.840 roadside ditches with underground storm drain and they're 00:46:11.840 --> 00:46:12.800 gonna build sidewalks 00:46:12.800 --> 00:46:15.170 all along the road on both sides throughout the project 00:46:15.170 --> 00:46:16.079 limits. It's gonna 00:46:16.079 --> 00:46:19.579 be great. As part of the project we have to move our 00:46:19.579 --> 00:46:21.280 utilities out of the road or 00:46:21.280 --> 00:46:24.110 at least up to the edge of the TexDOT right-of-way. TexDOT 00:46:24.110 --> 00:46:25.920 requires this so 00:46:25.920 --> 00:46:28.199 that's what our work is. We're also going to install some 00:46:28.199 --> 00:46:29.559 new crossings across the 00:46:29.559 --> 00:46:33.320 right-of-way. We may have to lower some of our water and 00:46:33.320 --> 00:46:34.679 sewer lines to avoid 00:46:34.679 --> 00:46:37.489 conflicts with the new storm drain there that TexDOT is 00:46:37.489 --> 00:46:39.159 building. So as we've 00:46:39.159 --> 00:46:41.659 been working with TexDOT to design our utility relocations 00:46:41.659 --> 00:46:42.480 we've identified 00:46:42.480 --> 00:46:46.030 reimbursable utility adjustments. Those are utility 00:46:46.030 --> 00:46:47.800 adjustments that TexDOT is 00:46:47.800 --> 00:46:50.789 going to pay for and then we've also identified betterment. 00:46:50.789 --> 00:46:51.559 So I'll talk about 00:46:51.559 --> 00:46:53.980 the reimbursable utility adjustments and the betterments on 00:46:53.980 --> 00:46:54.639 the next couple 00:46:54.639 --> 00:47:00.190 slides. Some of our utilities were already outside the TexD 00:47:00.190 --> 00:47:00.920 OT right-of-way. 00:47:00.920 --> 00:47:03.809 We had negotiated with property owners. We had gotten eas 00:47:03.809 --> 00:47:05.119 ements. We had built our 00:47:05.119 --> 00:47:08.619 utilities outside the TexDOT right-of-way but now they've 00:47:08.619 --> 00:47:09.039 decided to 00:47:09.039 --> 00:47:11.809 widen their road which it's going to be great. We want them 00:47:11.809 --> 00:47:12.679 to do that but their 00:47:12.679 --> 00:47:16.179 new right-of-way sort of takes over our existing easement 00:47:16.179 --> 00:47:17.320 and it forces us to 00:47:17.320 --> 00:47:20.869 move our utilities. In that circumstance we get reimbursed 00:47:20.869 --> 00:47:22.800 for all of the design 00:47:22.800 --> 00:47:25.400 costs, the new easement costs, and the construction of that 00:47:25.400 --> 00:47:26.280 work. So those are 00:47:26.280 --> 00:47:29.960 reimbursable improvements. Non-reimbursable improvements 00:47:29.960 --> 00:47:30.480 are where 00:47:30.480 --> 00:47:33.139 the utilities were just in the middle of the road. They've 00:47:33.139 --> 00:47:34.599 been there for decades. 00:47:34.599 --> 00:47:38.099 We were already inside TexDOT right-of-way and new TexDOT 00:47:38.099 --> 00:47:39.039 rules require 00:47:39.039 --> 00:47:41.710 that we move those utilities outside the right-of-way. In 00:47:41.710 --> 00:47:42.800 that case we have to pay 00:47:42.800 --> 00:47:46.880 for that work 100%. Those are non-reimbursable utility 00:47:46.880 --> 00:47:47.559 adjustments. So 00:47:47.559 --> 00:47:50.550 what we do is we design our plans and we work with TexDOT 00:47:50.550 --> 00:47:51.599 to calculate on a 00:47:51.599 --> 00:47:54.840 percentage basis what's reimbursable and what's not reimb 00:47:54.840 --> 00:47:55.940 ursable. For this 00:47:55.940 --> 00:48:00.119 project we've calculated with TexDOT that about 12% of the 00:48:00.119 --> 00:48:00.679 wastewater 00:48:00.679 --> 00:48:02.960 adjustments are reimbursable. They're going to give us 00:48:02.960 --> 00:48:03.679 money for those and 00:48:03.679 --> 00:48:07.480 about 81% of the waterline adjustments are reimbursable. 00:48:07.480 --> 00:48:08.559 They're going to pay 00:48:08.559 --> 00:48:13.110 for that. The rest of the work we have to pay for. We've 00:48:13.110 --> 00:48:15.320 also talked to TexDOT 00:48:15.320 --> 00:48:18.389 about making betterments. There's some situations where we 00:48:18.389 --> 00:48:18.559 have a 00:48:18.559 --> 00:48:22.059 utility line out there and we're redesigning lines in the 00:48:22.059 --> 00:48:22.519 area and we 00:48:22.519 --> 00:48:29.449 choose to make a waterline greater diameter line or we want 00:48:29.449 --> 00:48:30.320 to add a 00:48:30.320 --> 00:48:32.969 crossing at a certain location across the road and we make 00:48:32.969 --> 00:48:34.079 that choice. It's 00:48:34.079 --> 00:48:36.820 not really necessary because of the TexDOT work but we 00:48:36.820 --> 00:48:37.760 choose to do that. 00:48:37.760 --> 00:48:40.969 That's called a betterment and TexDOT will not pay for 00:48:40.969 --> 00:48:44.440 those betterments. So 00:48:44.440 --> 00:48:47.260 the advanced funding agreement that you've seen in your 00:48:47.260 --> 00:48:48.159 backup is a draft 00:48:48.159 --> 00:48:51.659 and we've set out the terms and conditions in the agreement 00:48:51.659 --> 00:48:52.199 and we've 00:48:52.199 --> 00:48:54.909 coordinated with TexDOT and agreed to the terms and 00:48:54.909 --> 00:48:56.840 conditions but the numbers 00:48:56.840 --> 00:48:59.989 in the agreement right now are still estimates. But as far 00:48:59.989 --> 00:49:00.920 as the terms and 00:49:00.920 --> 00:49:03.960 conditions go we are paying for the non reimbursable costs. 00:49:03.960 --> 00:49:04.920 We're paying for the 00:49:04.920 --> 00:49:08.960 betterments and then we also pay for barricades, mobil 00:49:08.960 --> 00:49:10.159 ization, and contingency. 00:49:10.159 --> 00:49:12.639 Those are just things that are associated with almost every 00:49:12.639 --> 00:49:13.599 construction project 00:49:13.599 --> 00:49:16.389 and TexDOT asks us to put those in the agreement on a 00:49:16.389 --> 00:49:17.960 percentage basis. So right 00:49:17.960 --> 00:49:21.639 now the draft agreement says that we're going to send a Tex 00:49:21.639 --> 00:49:23.000 DOT a payment very 00:49:23.000 --> 00:49:26.300 soon in the amount of around 2.8 million dollars. Again 00:49:26.300 --> 00:49:27.360 these are estimates. 00:49:27.360 --> 00:49:30.269 They're based on construction cost estimates that we put 00:49:30.269 --> 00:49:31.599 together so that's 00:49:31.599 --> 00:49:35.949 why the agreement is still called a draft but tomorrow TexD 00:49:35.949 --> 00:49:37.039 OT is receiving 00:49:37.039 --> 00:49:39.800 bids for the project. This is really about to happen 00:49:39.800 --> 00:49:41.400 quickly. Bids come into 00:49:41.400 --> 00:49:44.900 TexDOT tomorrow. So over the next week they're going to be 00:49:44.900 --> 00:49:45.639 reviewing the bids, 00:49:45.639 --> 00:49:47.920 making sure they know who the low bidder or the best 00:49:47.920 --> 00:49:49.159 contractor is. They're going 00:49:49.159 --> 00:49:51.730 to select the contractor and then we're going to take those 00:49:51.730 --> 00:49:52.800 actual bid prices 00:49:52.800 --> 00:49:55.440 and put them into the agreement and calculate a final 00:49:55.440 --> 00:49:56.440 number. Again the 00:49:56.440 --> 00:49:59.199 number that's currently in the backup is an estimate. 00:49:59.199 --> 00:50:00.679 Tomorrow and within the next 00:50:00.679 --> 00:50:03.360 week we're going to determine the final number that's in 00:50:03.360 --> 00:50:05.119 the agreement. And then 00:50:05.119 --> 00:50:08.829 on July 18th we're going to go to City Council and try to 00:50:08.829 --> 00:50:09.679 process and get 00:50:09.679 --> 00:50:12.119 them to approve this advanced funding agreement for this 00:50:12.119 --> 00:50:13.960 project. This project's 00:50:13.960 --> 00:50:17.019 being funded by water and wastewater bond funds that have 00:50:17.019 --> 00:50:18.000 been set aside in 00:50:18.000 --> 00:50:20.440 past years. We've been anticipating this project and 00:50:20.440 --> 00:50:22.079 working with TexDOT. We're so 00:50:22.079 --> 00:50:24.349 glad it's about to happen so this money has been set aside 00:50:24.349 --> 00:50:25.760 previously. And I'll 00:50:25.760 --> 00:50:28.619 be happy to answer any questions you have. I have one for 00:50:28.619 --> 00:50:30.400 clarification. Okay. 00:50:30.400 --> 00:50:35.000 Advanced funding is advanced funding of the estimated total 00:50:35.000 --> 00:50:36.519 cost or it's an 00:50:36.519 --> 00:50:39.630 initial funding and there could be more cost? That's a very 00:50:39.630 --> 00:50:41.800 good question. So let 00:50:41.800 --> 00:50:45.809 me go back to the appropriate slide and then I'll answer 00:50:45.809 --> 00:50:50.159 that. So right now we 00:50:50.159 --> 00:50:53.190 have a draft. It has an estimated number. Tomorrow we get b 00:50:53.190 --> 00:50:54.000 ids and over the next 00:50:54.000 --> 00:50:56.860 week we're gonna have the final numbers. And the way we've 00:50:56.860 --> 00:50:57.760 negotiated this 00:50:57.760 --> 00:51:01.760 agreement with TexDOT, this fourth bullet point here says, 00:51:01.760 --> 00:51:02.599 oh I'm sorry the third, 00:51:02.599 --> 00:51:05.420 and I forgot to mention this earlier, shows that we expect 00:51:05.420 --> 00:51:06.119 this to be the 00:51:06.119 --> 00:51:09.170 maximum payment. We're gonna make them make one payment up 00:51:09.170 --> 00:51:10.039 front and then we 00:51:10.039 --> 00:51:12.329 don't expect to have any other costs associated with this 00:51:12.329 --> 00:51:13.360 project. There's only 00:51:13.360 --> 00:51:15.960 really one situation where we might have to pay more and 00:51:15.960 --> 00:51:17.480 that's if we choose at 00:51:17.480 --> 00:51:19.960 sometime during the project if the city says, oh you know 00:51:19.960 --> 00:51:20.920 what we want to make a 00:51:20.920 --> 00:51:23.769 certain improvement out there, there's already work going 00:51:23.769 --> 00:51:25.119 out there, we choose 00:51:25.119 --> 00:51:28.420 to add a change order to the project. In that case we would 00:51:28.420 --> 00:51:29.480 have to pay for that. 00:51:29.480 --> 00:51:32.329 But if nothing like that changes, if we don't go through 00:51:32.329 --> 00:51:33.400 the effort of doing 00:51:33.400 --> 00:51:36.900 anything like that that we choose to do, this should be the 00:51:36.900 --> 00:51:37.719 total lump sum 00:51:37.719 --> 00:51:43.480 payment that we have to pay. Yeah that was a, sorry Lily, I 00:51:43.480 --> 00:51:46.960 just, the, so they 00:51:46.960 --> 00:51:51.750 they bear the, I mean they bear the cost of any escalators 00:51:51.750 --> 00:51:53.400 in the final contract 00:51:53.400 --> 00:52:01.150 of cost increase because I'm assuming this probably is not 00:52:01.150 --> 00:52:01.679 gonna be done by 00:52:01.679 --> 00:52:04.230 the end of the year. It's gonna take, there's opportunity 00:52:04.230 --> 00:52:05.239 for cost increases as 00:52:05.239 --> 00:52:08.739 we go but that's a good good point that this will be the 00:52:08.739 --> 00:52:10.159 max. That's, once 00:52:10.159 --> 00:52:12.800 we get the numbers. Yes sir, that's really how we try to 00:52:12.800 --> 00:52:13.960 negotiate it. This is sort 00:52:13.960 --> 00:52:16.239 of different than they do all their other agreements so we 00:52:16.239 --> 00:52:16.960 have worked hard 00:52:16.960 --> 00:52:19.440 to make sure that that's the case. Things could happen 00:52:19.440 --> 00:52:21.239 during construction that 00:52:21.239 --> 00:52:24.969 things that we don't anticipate and this contingency cost 00:52:24.969 --> 00:52:26.320 right here, this five 00:52:26.320 --> 00:52:29.260 percent contingency cost is sort of how we're gonna pay for 00:52:29.260 --> 00:52:30.159 a portion of that 00:52:30.159 --> 00:52:34.719 but it's limited which is really good for us. That's good. 00:52:34.719 --> 00:52:37.719 The percentages of the 00:52:37.719 --> 00:52:44.960 reimbursable cost, 12% on wastewater, 81 or so percent on 00:52:44.960 --> 00:52:49.920 water. Kind of, can you 00:52:49.920 --> 00:52:53.619 kind of give an idea of is, if we're paying for 90, 00:52:53.619 --> 00:52:55.880 basically almost 90% of 00:52:55.880 --> 00:53:00.570 the wastewater adjustments, I mean is, how does that, how 00:53:00.570 --> 00:53:01.239 does wastewater 00:53:01.239 --> 00:53:04.920 adjustments compare to water line adjustments? Okay. Is it 00:53:04.920 --> 00:53:07.000 cheaper, is it just a 00:53:07.000 --> 00:53:09.909 fact that it's more in the middle of the road and... That's 00:53:09.909 --> 00:53:11.280 exactly the case. It's 00:53:11.280 --> 00:53:14.579 not about how much it costs, you know, maybe all in all 00:53:14.579 --> 00:53:16.119 they're both $150 a 00:53:16.119 --> 00:53:18.889 foot when you account for everything or less than that but 00:53:18.889 --> 00:53:19.840 the way this number 00:53:19.840 --> 00:53:22.750 is calculated, the 12%, basically is what I tried to 00:53:22.750 --> 00:53:24.119 describe earlier, our 00:53:24.119 --> 00:53:26.460 wastewater lines, unfortunately, they're just in the middle 00:53:26.460 --> 00:53:28.199 of the road. 80% of 00:53:28.199 --> 00:53:30.710 them are in the middle of the road. We have to move them 00:53:30.710 --> 00:53:31.719 according to the new 00:53:31.719 --> 00:53:34.630 rules and we have to bear the brunt of that cost. A lot of 00:53:34.630 --> 00:53:35.960 our water lines were 00:53:35.960 --> 00:53:38.869 outside the existing right-of-way in easements but then Tex 00:53:38.869 --> 00:53:39.760 -Ot widened the 00:53:39.760 --> 00:53:42.059 right-of-way and took over our easements. Well, in that 00:53:42.059 --> 00:53:43.599 case, they pay for it. So a 00:53:43.599 --> 00:53:45.880 much bigger percentage of the water lines were already 00:53:45.880 --> 00:53:46.880 outside the right-of-way. 00:53:46.880 --> 00:53:50.380 Unfortunately, the sewer lines were mostly in by a much 00:53:50.380 --> 00:53:51.840 greater percentage. 00:53:51.840 --> 00:53:57.320 So our 2.8, the majority of that's going to be wastewater 00:53:57.320 --> 00:53:58.880 adjustments? Yes, sir. 00:53:58.880 --> 00:54:11.239 So is the 2.8 million net of reimbursable expenses? Yes, 00:54:11.239 --> 00:54:14.000 the 2.8 takes into account 00:54:14.000 --> 00:54:17.929 what Tex-dot pays for. So the 2.8 is what we owe. The 00:54:17.929 --> 00:54:19.280 overall total was more 00:54:19.280 --> 00:54:22.170 but a lot of that was reimbursable costs like we saw on 00:54:22.170 --> 00:54:23.639 that last side so we 00:54:23.639 --> 00:54:26.630 subtracted those amounts from the overall number and that 2 00:54:26.630 --> 00:54:27.679 .8 is actually 00:54:27.679 --> 00:54:30.880 what we owe textile. The actual number is much higher. They 00:54:30.880 --> 00:54:31.760 pay for a lot of that 00:54:31.760 --> 00:54:35.269 and again they pay for the design, acquiring new easements, 00:54:35.269 --> 00:54:35.599 and 00:54:35.599 --> 00:54:39.880 construction of that reimbursable work. Because this is the 00:54:39.880 --> 00:54:41.119 perfect time to 00:54:41.119 --> 00:54:45.739 improve if it's gonna be all tore up. Are there any other 00:54:45.739 --> 00:54:47.679 locations besides these 00:54:47.679 --> 00:54:49.960 two that you've identified for betterment? Have you looked 00:54:49.960 --> 00:54:51.079 at everything to make 00:54:51.079 --> 00:54:53.900 sure that we're making the betterments we can while it's 00:54:53.900 --> 00:54:55.599 going to be torn up? Yes, ma'am, 00:54:55.599 --> 00:54:58.340 we have. We looked at our master plan. We looked at our 00:54:58.340 --> 00:54:59.280 overall water and 00:54:59.280 --> 00:55:01.989 wastewater goals for the city. We thought about all of 00:55:01.989 --> 00:55:02.960 those when we were doing 00:55:02.960 --> 00:55:05.159 this project because we don't want to come back later and 00:55:05.159 --> 00:55:05.960 re-cut up the road. 00:55:05.960 --> 00:55:07.679 We're not going to do that. We don't want to come back 00:55:07.679 --> 00:55:09.239 later and even work in this 00:55:09.239 --> 00:55:12.119 area again. So we've looked at all of those and we've only 00:55:12.119 --> 00:55:13.079 identified a couple 00:55:13.079 --> 00:55:18.570 of betterments. I assumed you did. Okay. It's gonna be 00:55:18.570 --> 00:55:19.960 painful but it's gonna be 00:55:19.960 --> 00:55:28.309 great after this happens. So the anticipation is that the 00:55:28.309 --> 00:55:29.800 actual roads 00:55:29.800 --> 00:55:38.050 will start being built in January? So the bids come in 00:55:38.050 --> 00:55:40.079 tomorrow. Over the next 00:55:40.079 --> 00:55:43.130 couple of months, TXIL will work with their contractor and 00:55:43.130 --> 00:55:43.800 get them on board 00:55:43.800 --> 00:55:48.440 and get them mobilized. So that'll be September and then 00:55:48.440 --> 00:55:50.119 they'll start with the 00:55:50.119 --> 00:55:52.389 utilities first because they're underground. So they'll 00:55:52.389 --> 00:55:52.800 probably start 00:55:52.800 --> 00:55:55.440 with the sewer and then the water and then they'll start 00:55:55.440 --> 00:55:56.559 working on the roadway. 00:55:56.559 --> 00:55:59.739 So you're right, it could be into next year. Probably will 00:55:59.739 --> 00:56:01.159 be when the road is 00:56:01.159 --> 00:56:03.699 done. I mean when the road construction starts but the 00:56:03.699 --> 00:56:04.639 overall project which 00:56:04.639 --> 00:56:07.730 includes our utilities is going to begin very quickly. Bids 00:56:07.730 --> 00:56:08.679 come in tomorrow. 00:56:08.679 --> 00:56:12.179 Did they say how long they thought that the roads would 00:56:12.179 --> 00:56:15.679 take to be completed before the project is done? 00:56:16.039 --> 00:56:19.929 I'm assuming it's a couple year project. I don't know. A 00:56:19.929 --> 00:56:21.480 couple of years. I would imagine. 00:56:21.480 --> 00:56:25.079 Two, three years possibly. Looks like they've already 00:56:25.079 --> 00:56:26.039 started clearing 00:56:26.039 --> 00:56:30.429 a temporary construction easement along there. I think you 00:56:30.429 --> 00:56:31.679 're probably right. Our 00:56:31.679 --> 00:56:34.000 utilities aren't the only ones that have to be moved. 00:56:34.000 --> 00:56:35.440 Typically franchise 00:56:35.440 --> 00:56:38.400 utilities get out there faster and so there's already been 00:56:38.400 --> 00:56:39.559 work happening in 00:56:39.559 --> 00:56:48.400 the corridor. Okay. Any other questions? No? Then is there 00:56:48.400 --> 00:56:51.760 a motion for item B? 00:56:51.760 --> 00:56:56.010 Move approval. Approval. Motion approved. Second. From Lill 00:56:56.010 --> 00:56:58.159 ia. Any further discussion? 00:56:58.159 --> 00:57:04.000 All in favor say aye. Aye. Any opposed? Same sign. Okay. 00:57:04.000 --> 00:57:05.880 Motion passes. Thank you 00:57:05.880 --> 00:57:11.719 Chad. Appreciate it. Okay. Item C is consider 00:57:11.719 --> 00:57:13.239 recommendation of an ordinance 00:57:13.239 --> 00:57:17.130 accepting competitive proposals to award a contract for the 00:57:17.130 --> 00:57:18.119 excavation and 00:57:18.119 --> 00:57:22.010 construction of landfill cells 3B, C, and D at the City of 00:57:22.010 --> 00:57:24.239 Denton landfill in the 00:57:24.239 --> 00:57:28.110 amount of three approximately three point four million 00:57:28.110 --> 00:57:31.280 dollars and Ethan Cox, 00:57:31.280 --> 00:57:34.159 Director of Solid Waste, is going to lead us in this 00:57:34.159 --> 00:57:36.239 discussion. Good morning. 00:57:36.239 --> 00:57:40.960 Morning. I'm going to try to get us jacked in here. Bear 00:57:40.960 --> 00:57:41.079 with me. 00:57:54.239 --> 00:57:57.239 [inaudible] 00:58:22.239 --> 00:58:27.440 I apologize we're having some technical difficulties here. 00:58:41.800 --> 00:58:45.280 We'll do it the old-fashioned way. 00:58:52.239 --> 00:59:14.570 , all right. Well, I apologize for the delay. So once again, 00:59:14.570 --> 00:59:21.480 my name is Ethan 00:59:21.480 --> 00:59:24.130 Cox. I'm the Director of Solid Waste. The item you have 00:59:24.130 --> 00:59:25.519 before you this morning is 00:59:25.519 --> 00:59:27.969 for the development of some landfill cells. We're 00:59:27.969 --> 00:59:29.679 recommending a proposal or 00:59:29.679 --> 00:59:31.980 recommending a contract with Hammett Excavation for the 00:59:31.980 --> 00:59:32.960 development of those 00:59:32.960 --> 00:59:35.710 cells and so very brief presentation this morning. I'll 00:59:35.710 --> 00:59:36.519 kind of walk you 00:59:36.519 --> 00:59:39.630 through the the ins and outs of the agreement and then I'll 00:59:39.630 --> 00:59:40.320 be happy to 00:59:40.320 --> 00:59:43.820 stand for any questions that you might have. Just a little 00:59:43.820 --> 00:59:45.079 bit of background on 00:59:45.079 --> 00:59:48.119 our facility. Most of you are very familiar with the 00:59:48.119 --> 00:59:49.119 landfill located at 00:59:49.119 --> 00:59:53.820 1527 South Mayhill Road. We have about 152 acres worth of 00:59:53.820 --> 00:59:55.119 land out there used 00:59:55.119 --> 00:59:58.619 for refuse disposal today and that land is divided into 00:59:58.619 --> 01:00:00.519 approximately six phases 01:00:00.519 --> 01:00:04.219 and that is further subdivided into what we call landfill 01:00:04.219 --> 01:00:05.679 cells. Typically there 01:00:05.679 --> 01:00:09.400 are multiple cells in each phase and as we dispose of waste 01:00:09.400 --> 01:00:10.599 we have to keep an 01:00:10.599 --> 01:00:13.190 eye on the rate at which we're disposing of waste and the 01:00:13.190 --> 01:00:14.039 consumption of those 01:00:14.039 --> 01:00:16.739 landfill cells and we have to plan ahead to make sure that 01:00:16.739 --> 01:00:17.679 we have new cells 01:00:17.679 --> 01:00:20.340 available whenever an old cell is getting close to being 01:00:20.340 --> 01:00:21.199 completely full. 01:00:21.199 --> 01:00:25.550 Today or as of last fiscal year we processed about 250,000 01:00:25.550 --> 01:00:26.480 tons of refuse 01:00:26.480 --> 01:00:32.159 and that comes out to about 380,000 cubic yards of waste. 01:00:32.159 --> 01:00:33.760 We have three cells 01:00:33.760 --> 01:00:37.469 currently active today. The cell capacity for those three 01:00:37.469 --> 01:00:38.880 cells is about 2.1 01:00:38.880 --> 01:00:43.000 million cubic yards. Back to the previous slide we are disp 01:00:43.000 --> 01:00:44.519 osing about 380,000 01:00:44.519 --> 01:00:47.559 cubic yards per year so that puts the estimated life of 01:00:47.559 --> 01:00:49.199 that type of airspace 01:00:49.199 --> 01:00:52.409 to about six to seven years and we're closing in on just 01:00:52.409 --> 01:00:53.440 the sixth year of 01:00:53.440 --> 01:00:55.719 these cells and so we're getting very close to these being 01:00:55.719 --> 01:00:56.679 completely full. 01:00:56.679 --> 01:01:00.179 Our estimation today is in November 2017 we're going to be 01:01:00.179 --> 01:01:01.599 about 90 to 95 percent 01:01:01.599 --> 01:01:05.099 full in those cells and that's a critical date because the 01:01:05.099 --> 01:01:05.920 cell development 01:01:05.920 --> 01:01:08.820 as we put new cells in the ground it takes about four to 01:01:08.820 --> 01:01:09.679 four and a half 01:01:09.679 --> 01:01:13.559 months and so we're here mid-July that's going to put us if 01:01:13.559 --> 01:01:15.519 we start today about 01:01:15.519 --> 01:01:18.429 mid-November on those new cells being available to us 01:01:18.429 --> 01:01:20.320 pretty much a transition 01:01:20.320 --> 01:01:22.840 from our existing cells into the new cells immediately 01:01:22.840 --> 01:01:25.000 happening thereafter. 01:01:25.000 --> 01:01:29.559 Whenever we go through cell development I provide a little 01:01:29.559 --> 01:01:30.639 bit of a cross-section 01:01:30.639 --> 01:01:32.949 here this is from the National Waste and Recycling 01:01:32.949 --> 01:01:34.800 Association. This is pretty 01:01:34.800 --> 01:01:37.260 indicative of the the type of landfill cell that you'll see 01:01:37.260 --> 01:01:38.079 at our facility if 01:01:38.079 --> 01:01:41.139 you come out and visit us. They're not necessarily going to 01:01:41.139 --> 01:01:42.000 be doing all this 01:01:42.000 --> 01:01:44.289 workforce but I'll kind of guide you through if you'll 01:01:44.289 --> 01:01:45.039 follow my mouse. 01:01:45.039 --> 01:01:47.969 Essentially what we ask of the developer is that they dig 01:01:47.969 --> 01:01:50.199 out about 550,000 cubic 01:01:50.199 --> 01:01:52.590 yards worth of soil and then they're also going to be 01:01:52.590 --> 01:01:53.800 responsible for laying 01:01:53.800 --> 01:01:56.000 a lot of these liners here that you see at the bottom of 01:01:56.000 --> 01:01:57.159 the cell. So there's 01:01:57.159 --> 01:01:59.980 going to be a compacted clay liner as well as a drainage 01:01:59.980 --> 01:02:01.119 layer, a geomembrane 01:02:01.119 --> 01:02:04.619 liner. They're also going to be installing some sumps which 01:02:04.619 --> 01:02:05.360 is essentially 01:02:05.360 --> 01:02:08.860 for the leachate collection. Leachate is a fancy word for 01:02:08.860 --> 01:02:10.079 the water and liquids 01:02:10.079 --> 01:02:13.610 that contact the waste out at our facility. Because we run 01:02:13.610 --> 01:02:14.719 an enhanced 01:02:14.719 --> 01:02:16.989 leachate recirculation system they're also going to be 01:02:16.989 --> 01:02:17.880 installing some pumps 01:02:17.880 --> 01:02:21.380 for us which essentially takes that liquid pumps it up this 01:02:21.380 --> 01:02:22.239 hill here and we 01:02:22.239 --> 01:02:24.989 spray that back on the working face. The reason why we do 01:02:24.989 --> 01:02:26.440 that is that allows for 01:02:26.440 --> 01:02:30.139 advanced degradation of the waste pack. It also generates 01:02:30.139 --> 01:02:31.440 some additional gas 01:02:31.440 --> 01:02:34.590 that we collect and turn into electricity. Most of the rest 01:02:34.590 --> 01:02:35.239 of this that 01:02:35.239 --> 01:02:38.739 you see on here is outside of the scope of this project but 01:02:38.739 --> 01:02:39.360 if you drive 01:02:39.360 --> 01:02:42.269 around the landfill you'll typically see these features out 01:02:42.269 --> 01:02:43.199 there as well. So 01:02:43.199 --> 01:02:45.469 this development that we're talking about here it is for 01:02:45.469 --> 01:02:46.000 three cells 01:02:46.000 --> 01:02:50.360 spanning about 18.8 acres. We believe at the end of this 01:02:50.360 --> 01:02:51.800 project that we'll have 01:02:51.800 --> 01:02:55.300 the ability to access about 2.4 million cubic yards worth 01:02:55.300 --> 01:02:57.039 of airspace and again 01:02:57.039 --> 01:02:59.320 at our current rate of fill we estimate that that'll take 01:02:59.320 --> 01:03:00.239 just over six years 01:03:00.239 --> 01:03:04.000 for us to fill up that airspace. In your AIS I believe we 01:03:04.000 --> 01:03:05.199 said six to ten years 01:03:05.199 --> 01:03:07.650 the interesting thing about this development is this is 01:03:07.650 --> 01:03:08.159 happening 01:03:08.159 --> 01:03:11.000 parallel to some other cells that we have and so as these 01:03:11.000 --> 01:03:11.800 cells start to 01:03:11.800 --> 01:03:14.690 become filled up then that also gives us the the airspace 01:03:14.690 --> 01:03:15.960 in between those cells 01:03:15.960 --> 01:03:18.480 just kind of imagine a V in between there and so that 01:03:18.480 --> 01:03:19.480 accounts for those 01:03:19.480 --> 01:03:23.590 extra years that we may be able to gain by this development 01:03:23.590 --> 01:03:26.320 . This is a photo of 01:03:26.320 --> 01:03:29.320 our last landfill cell development very similar to what you 01:03:29.320 --> 01:03:30.360 saw on the previous 01:03:30.360 --> 01:03:33.860 slide. This liner right here is actually the drainage 01:03:33.860 --> 01:03:34.920 layers I understand it. 01:03:34.920 --> 01:03:38.650 This is an old cell over here kind of give you an idea of 01:03:38.650 --> 01:03:39.519 how these are 01:03:39.519 --> 01:03:42.699 positioned and then you also kind of see a sump right here 01:03:42.699 --> 01:03:43.599 where the liquids 01:03:43.599 --> 01:03:46.869 actually pooling right there so as this gets developed this 01:03:46.869 --> 01:03:47.519 is kind of a 01:03:47.519 --> 01:03:51.389 snapshot of what we'll see on the ground. What we we issued 01:03:51.389 --> 01:03:52.800 a request for 01:03:52.800 --> 01:03:56.960 proposals for this project about 200 and some odd firms 01:03:56.960 --> 01:03:58.719 responded we had or we 01:03:58.719 --> 01:04:02.010 sent it out to 200 and some odd firms six firms responded 01:04:02.010 --> 01:04:03.199 as qualified bidders 01:04:03.199 --> 01:04:06.239 of those we really narrowed it down to two finalists and 01:04:06.239 --> 01:04:07.400 what we believe is the 01:04:07.400 --> 01:04:10.510 best value is with Hammett Excavation not only were they 01:04:10.510 --> 01:04:11.599 the lowest bidder 01:04:11.599 --> 01:04:14.590 they have a lot of experience in the industry performing 01:04:14.590 --> 01:04:15.559 this type of work 01:04:15.559 --> 01:04:19.059 and most importantly as I mentioned earlier they were the 01:04:19.059 --> 01:04:19.760 most responsive in 01:04:19.760 --> 01:04:22.730 the project timeline as well. The award that we're 01:04:22.730 --> 01:04:24.559 recommending to you today is 01:04:24.559 --> 01:04:28.159 for 3.48 million dollars and we are budgeted about four 01:04:28.159 --> 01:04:28.960 million so we do 01:04:28.960 --> 01:04:31.230 think we'll have a little bit of savings if all goes well 01:04:31.230 --> 01:04:32.360 through this project. 01:04:32.360 --> 01:04:36.710 So that's pretty much it for the presentation. Next steps 01:04:36.710 --> 01:04:38.159 is you know if 01:04:38.159 --> 01:04:40.610 you recommend this then we'll take this forward to the City 01:04:40.610 --> 01:04:41.440 Council next week 01:04:41.440 --> 01:04:44.699 and then begin work shortly thereafter if they approve it 01:04:44.699 --> 01:04:46.280 as well and with that 01:04:46.280 --> 01:04:50.079 I'm happy to stand for any questions you might have. Have 01:04:50.079 --> 01:04:51.440 we worked with them 01:04:51.440 --> 01:04:54.780 before? It's my understanding this is the first time that 01:04:54.780 --> 01:04:55.280 we're going to be 01:04:55.280 --> 01:04:57.559 working with Hammett Excavation. They do have several 01:04:57.559 --> 01:04:58.639 decades of experience in 01:04:58.639 --> 01:05:04.110 the industry and they came with some very solid references 01:05:04.110 --> 01:05:04.639 as well. 01:05:04.639 --> 01:05:12.039 Okay questions? Just as a matter of curiosity I know we're 01:05:12.039 --> 01:05:13.599 when I see 90 to 01:05:13.599 --> 01:05:17.440 95 percent capacity on the cell we're using that kind of 01:05:17.440 --> 01:05:17.960 kind of press the 01:05:17.960 --> 01:05:20.539 panic button a little bit but I know we get we're four 01:05:20.539 --> 01:05:23.119 months out but we are 01:05:23.119 --> 01:05:27.130 picking up capacity from our mining operation aren't we and 01:05:27.130 --> 01:05:27.679 some of the old 01:05:27.679 --> 01:05:31.480 cells? The mining operation has not started yet and so and 01:05:31.480 --> 01:05:32.760 when we do start 01:05:32.760 --> 01:05:36.500 mining then if my answer is correct and I'm going to look 01:05:36.500 --> 01:05:37.599 over here for some 01:05:37.599 --> 01:05:40.380 nods or some shakes of the head it may be 10 to 15 years 01:05:40.380 --> 01:05:41.360 before we actually get 01:05:41.360 --> 01:05:45.519 to use that land space. So they may affect not this one or 01:05:45.519 --> 01:05:46.280 the next one maybe the 01:05:46.280 --> 01:05:49.789 third down. Exactly that's correct. The biggest thing with 01:05:49.789 --> 01:05:50.599 the landfill 01:05:50.599 --> 01:05:53.659 development is these start getting full the area up on top 01:05:53.659 --> 01:05:54.639 is really the thing 01:05:54.639 --> 01:05:56.900 that we've got to be concerned about. There's not as much 01:05:56.900 --> 01:05:57.400 room to turn around 01:05:57.400 --> 01:06:01.099 because you're essentially coming up to form a peak up 01:06:01.099 --> 01:06:02.519 there and so we do have 01:06:02.519 --> 01:06:06.570 some ability to run a little bit long on this but time is 01:06:06.570 --> 01:06:08.199 kind of of the essence 01:06:08.199 --> 01:06:12.639 as you alluded to. What effect does recycling have on the 01:06:12.639 --> 01:06:15.880 timeline of these 7 to 10 years? 01:06:15.880 --> 01:06:18.440 It has a very big effect and the more you can divert then 01:06:18.440 --> 01:06:19.599 that's just less cubic 01:06:19.599 --> 01:06:22.030 yardage going into the landfill and I was looking at some 01:06:22.030 --> 01:06:22.880 figures the other 01:06:22.880 --> 01:06:25.159 day I think we're at about a 30 percent diversion rate 01:06:25.159 --> 01:06:26.320 thereabouts between 30 01:06:26.320 --> 01:06:30.289 and 40 percent and so that is definitely something that we 01:06:30.289 --> 01:06:31.599 are very focused on at 01:06:31.599 --> 01:06:35.099 our facility especially as this region continues to grow we 01:06:35.099 --> 01:06:36.000 've got to do our 01:06:36.000 --> 01:06:38.940 best offset and make good use of our airspace that we have 01:06:38.940 --> 01:06:39.920 available to us. 01:06:39.920 --> 01:06:43.360 So we're at 30 to 40 percent right now in recycling? 01:06:43.360 --> 01:06:47.400 That is I believe it's within that range it has been 01:06:47.400 --> 01:06:48.800 growing the last two to three years our 01:06:48.800 --> 01:06:51.840 staff has undertaken a lot of efforts to not just increase 01:06:51.840 --> 01:06:52.920 recycling but we also 01:06:52.920 --> 01:06:56.420 have our building materials recovery operation and a number 01:06:56.420 --> 01:06:57.239 of other things 01:06:57.239 --> 01:06:59.519 that we do out there to divert as much material from the 01:06:59.519 --> 01:07:00.360 landfills we can. 01:07:00.360 --> 01:07:03.360 What is our overall goal as far as recycling goes? 01:07:03.360 --> 01:07:07.360 I believe it's 40 percent is that correct? 01:07:07.360 --> 01:07:07.860 40? 01:07:07.860 --> 01:07:09.860 We're getting very close. 01:07:09.860 --> 01:07:19.320 We talked about the mining some time ago is there a 01:07:19.320 --> 01:07:22.360 particular reason we're not proceeding with that? 01:07:22.360 --> 01:07:25.239 With the new city manager one of the things that we're 01:07:25.239 --> 01:07:26.360 taking a look at with a lot of these 01:07:26.360 --> 01:07:29.860 projects is putting together performance to make sure that 01:07:29.860 --> 01:07:31.000 the financial analysis 01:07:31.000 --> 01:07:34.090 and the workup on the project is sound basically just 01:07:34.090 --> 01:07:35.800 checking our math and 01:07:35.800 --> 01:07:38.619 sharpening our pencils on that so that is something that we 01:07:38.619 --> 01:07:39.400 are in the progress 01:07:39.400 --> 01:07:42.900 of dealing with mining right now we believe with the air 01:07:42.900 --> 01:07:43.880 space gains that is 01:07:43.880 --> 01:07:47.380 going to shake out for us and that's certainly something we 01:07:47.380 --> 01:07:47.519 can 01:07:47.519 --> 01:07:49.880 circle back and provide the public utilities board with 01:07:49.880 --> 01:07:50.639 some additional 01:07:50.639 --> 01:07:53.639 information once we're complete with that. 01:07:53.639 --> 01:07:57.139 Our estimation right now is that if all goes well we will 01:07:57.139 --> 01:07:58.000 be looking to break 01:07:58.000 --> 01:08:01.000 ground on the mining operation sometime this fall. 01:08:01.000 --> 01:08:03.579 We have most of the equipment there's still I think one big 01:08:03.579 --> 01:08:04.519 piece of equipment 01:08:04.519 --> 01:08:07.510 that we're waiting on from the manufacturer but outside of 01:08:07.510 --> 01:08:08.079 that it's 01:08:08.079 --> 01:08:11.230 really just making sure that we understand how this process 01:08:11.230 --> 01:08:11.880 is going to 01:08:11.880 --> 01:08:15.960 work how we're going to track its effectiveness and that we 01:08:15.960 --> 01:08:16.840 're making the 01:08:16.840 --> 01:08:20.300 appropriate decisions with the financial component of this 01:08:20.300 --> 01:08:20.800 as well as the 01:08:20.800 --> 01:08:23.800 operational component. 01:08:23.800 --> 01:08:29.270 I noticed the the bids on from from the two finalists were 01:08:29.270 --> 01:08:30.880 very very close and 01:08:30.880 --> 01:08:36.359 what I think what I heard was that really the the time the 01:08:36.359 --> 01:08:38.800 delivery it was 01:08:38.800 --> 01:08:42.300 a big factor absolutely in the one that you're recommending 01:08:42.300 --> 01:08:43.600 Hammett. 01:08:43.600 --> 01:08:50.600 134 days compared to 200. 01:08:50.600 --> 01:08:56.079 All right any is there a motion then to make a 01:08:56.079 --> 01:08:56.600 recommendation? 01:08:56.600 --> 01:09:05.520 So moved. Second. Motion second to recommend approval of to 01:09:05.520 --> 01:09:08.119 approve Hammett 01:09:08.119 --> 01:09:15.119 excavation any other discussion? 01:09:15.119 --> 01:09:21.119 All in favor say aye. Aye. Any opposed same sign. 01:09:21.119 --> 01:09:28.760 Okay thank you. Thanks Ethan. Item D which is the ACM 01:09:28.760 --> 01:09:29.119 updates. 01:09:29.119 --> 01:09:36.880 We don't have any specific reports there we do have several 01:09:36.880 --> 01:09:37.760 items that are marked as 01:09:37.760 --> 01:09:41.880 complete. Certainly add anything in the future to that that 01:09:41.880 --> 01:09:42.640 the board has that 01:09:42.640 --> 01:09:50.890 they want us to look at. Anything to add at this time? No. 01:09:50.890 --> 01:09:53.920 Okay concluding items 01:09:53.920 --> 01:10:02.460 any any inquiries from the public or public utility members 01:10:02.460 --> 01:10:05.199 on anything that 01:10:05.199 --> 01:10:14.340 we might want to see in future agendas? No. Hearing none is 01:10:14.340 --> 01:10:15.439 there a motion to 01:10:15.439 --> 01:10:23.880 adjourn? Moved and seconded. All in favor say aye. Aye. Any 01:10:23.880 --> 01:10:28.640 opposed same sign. Thank you.