1 00:00:00,000 --> 00:00:04,820 public utilities board meeting to order. It's nine o'clock 2 00:00:04,820 --> 00:00:08,679 and we have scheduled 3 00:00:08,679 --> 00:00:15,289 work session prior to the regular meeting so we'll just 4 00:00:15,289 --> 00:00:16,519 jump right into 5 00:00:16,519 --> 00:00:20,359 the work session with item A which is to receive a report 6 00:00:20,359 --> 00:00:21,800 and hold a discussion on 7 00:00:21,800 --> 00:00:30,820 the proposed electric ordinance for fiscal year 17-18. I 8 00:00:30,820 --> 00:00:32,000 believe Jessica Rogers is 9 00:00:32,000 --> 00:00:35,240 going to take this. Good. 10 00:00:45,039 --> 00:00:48,539 Good morning board members. I've got a very quick 11 00:00:48,539 --> 00:00:50,280 presentation on the electric 12 00:00:50,280 --> 00:00:57,600 rate review for our proposal for FY 2018. So we'll go over 13 00:00:57,600 --> 00:01:00,399 pretty quickly our 14 00:01:00,399 --> 00:01:04,319 very small number of changes only two rates within the 15 00:01:04,319 --> 00:01:06,000 actual rate book is 16 00:01:06,000 --> 00:01:09,500 where you'll see that one percent decrease and that's 17 00:01:09,500 --> 00:01:11,480 achieved by doing a 18 00:01:11,480 --> 00:01:15,829 decrease in our ECA rate and a small increase in our TCRF 19 00:01:15,829 --> 00:01:16,799 rate and I'll go 20 00:01:16,799 --> 00:01:20,480 over those and more specifics as we go. I'll go through a 21 00:01:20,480 --> 00:01:21,799 couple of our average 22 00:01:21,799 --> 00:01:24,500 customer billing so you'll be able to see what our 23 00:01:24,500 --> 00:01:26,040 customers will see on their 24 00:01:26,040 --> 00:01:29,569 bills and we do have one minor change in our residential 25 00:01:29,569 --> 00:01:30,359 time of use in the 26 00:01:30,359 --> 00:01:34,200 structure of that it's very minimal and then we'll go over 27 00:01:34,200 --> 00:01:35,280 the next steps and 28 00:01:35,280 --> 00:01:38,269 what I will say is that you'll see a lot of changes in the 29 00:01:38,269 --> 00:01:39,239 in the red line 30 00:01:39,239 --> 00:01:41,760 version of the rate book and you'll probably go what do you 31 00:01:41,760 --> 00:01:42,439 mean you're only 32 00:01:42,439 --> 00:01:45,329 changing two rates. Most of those changes were clar 33 00:01:45,329 --> 00:01:46,719 ifications and consistency 34 00:01:46,719 --> 00:01:49,560 changes we were trying to standardize language and be 35 00:01:49,560 --> 00:01:50,400 consistent in 36 00:01:50,400 --> 00:01:52,680 definitions throughout the rate book so the majority of 37 00:01:52,680 --> 00:01:53,599 changes that you'll see 38 00:01:53,599 --> 00:01:58,459 are going to just be language clarifications. Okay in terms 39 00:01:58,459 --> 00:01:58,799 of the 40 00:01:58,799 --> 00:02:01,290 rates themselves the base rates are going to remain 41 00:02:01,290 --> 00:02:02,439 unchanged that includes 42 00:02:02,439 --> 00:02:05,939 the facility charge or usage charge all of those are going 43 00:02:05,939 --> 00:02:07,079 to stay the same as 44 00:02:07,079 --> 00:02:10,629 they were from previous years. We'll have an overall one 45 00:02:10,629 --> 00:02:11,960 percent decrease to the 46 00:02:11,960 --> 00:02:15,560 rate schedules which is accomplished by having a reduction 47 00:02:15,560 --> 00:02:17,439 in the ECA rate. We're 48 00:02:17,439 --> 00:02:20,479 proposing that rate I'm not sure the exact date but we'll 49 00:02:20,479 --> 00:02:22,039 be coming back with 50 00:02:22,039 --> 00:02:25,539 those separately and the percent decrease you'll see in the 51 00:02:25,539 --> 00:02:26,240 few examples 52 00:02:26,240 --> 00:02:28,659 that I give will actually vary depending on the rate class 53 00:02:28,659 --> 00:02:29,439 that you're in and 54 00:02:29,439 --> 00:02:33,960 then there's a very small small less than what is that ten 55 00:02:33,960 --> 00:02:34,800 seven ten 56 00:02:34,800 --> 00:02:40,289 thousandths of a cent increase in the TCRF for our KWH 57 00:02:40,289 --> 00:02:43,719 customers. This is an 58 00:02:43,719 --> 00:02:47,400 example of our average residential customer and what you'll 59 00:02:47,400 --> 00:02:48,080 see here is 60 00:02:48,080 --> 00:02:52,669 that they'll have about a dollar and thirty three cent 61 00:02:52,669 --> 00:02:54,560 decrease in their bill 62 00:02:54,560 --> 00:02:58,120 which is just over one percent and the only lines where you 63 00:02:58,120 --> 00:02:59,000 'll see those 64 00:02:59,000 --> 00:03:02,500 changes are in that ECA rate you'll see that go from thirty 65 00:03:02,500 --> 00:03:03,680 six dollars and ten 66 00:03:03,680 --> 00:03:05,949 cents down to thirty four dollars and ten cents and then 67 00:03:05,949 --> 00:03:06,520 the very slight 68 00:03:06,520 --> 00:03:12,360 increase in the TCRF. This is an average general service 69 00:03:12,360 --> 00:03:13,759 small customer and 70 00:03:13,759 --> 00:03:17,810 they'll see those same two changes now you will see at the 71 00:03:17,810 --> 00:03:19,599 bottom that the TCRF 72 00:03:19,599 --> 00:03:23,099 rate does vary by rate class in this case they have a 73 00:03:23,099 --> 00:03:24,560 slightly different rate 74 00:03:24,560 --> 00:03:29,240 than the KWH customer sorry then sorry this one's the same 75 00:03:29,240 --> 00:03:30,159 sorry this is a KWH 76 00:03:30,159 --> 00:03:32,830 customer so they'll have that same TCRF rate but you'll see 77 00:03:32,830 --> 00:03:33,960 again that adjustment 78 00:03:33,960 --> 00:03:37,009 in the ECA and the TCRF for about a one percent reduction 79 00:03:37,009 --> 00:03:38,360 in their overall bill. 80 00:03:38,360 --> 00:03:43,219 This is an average general service medium customer and 81 00:03:43,219 --> 00:03:45,439 their bill will go down by 82 00:03:45,439 --> 00:03:48,500 one point three percent about eighteen dollars and again 83 00:03:48,500 --> 00:03:49,759 the only place you see 84 00:03:49,759 --> 00:03:52,300 the change is the ECA and the TCRF and there's where you'll 85 00:03:52,300 --> 00:03:53,719 see one of the TCRF 86 00:03:53,719 --> 00:03:57,979 rate changes that's slightly different and then our average 87 00:03:57,979 --> 00:03:59,000 general service 88 00:03:59,000 --> 00:04:01,280 large customer will see a reduction of just under six 89 00:04:01,280 --> 00:04:02,520 hundred dollars about two 90 00:04:02,520 --> 00:04:05,139 point four percent and again the only places that you'll 91 00:04:05,139 --> 00:04:06,240 see those changes are 92 00:04:06,240 --> 00:04:11,729 in the ECA and the TCRF rate. So are there any questions? 93 00:04:11,729 --> 00:04:13,360 Yes ma'am would you 94 00:04:13,360 --> 00:04:18,959 give us an example of like what this customer would be in 95 00:04:18,959 --> 00:04:20,439 Denton and the 96 00:04:20,439 --> 00:04:24,740 various ones rather than just... Sure our general service 97 00:04:24,740 --> 00:04:26,360 large customers are going 98 00:04:26,360 --> 00:04:31,149 to be those customers that are I believe over I believe it 99 00:04:31,149 --> 00:04:33,600 's over a thousand kill 100 00:04:33,600 --> 00:04:37,569 one megawatt type of customers so the the city the 101 00:04:37,569 --> 00:04:39,680 universities large 102 00:04:39,680 --> 00:04:44,100 manufacturing WNCO target those those types of customers 103 00:04:44,100 --> 00:04:45,560 are all general 104 00:04:45,560 --> 00:04:51,480 service large customers. And then the others what? General 105 00:04:51,480 --> 00:04:52,360 service medium are 106 00:04:52,360 --> 00:04:55,360 going to be slightly smaller it's going to be not maybe 107 00:04:55,360 --> 00:04:56,800 some industrial but not 108 00:04:56,800 --> 00:05:00,500 necessarily a big industrial. Just give me an example. I 109 00:05:00,500 --> 00:05:01,519 couldn't tell you one 110 00:05:01,519 --> 00:05:05,279 off the top of my head. Okay. Sorry. Okay what would what 111 00:05:05,279 --> 00:05:06,439 would mine be just a 112 00:05:06,439 --> 00:05:10,360 family using? A residential. I realize that would help 113 00:05:10,360 --> 00:05:11,480 which one of these does 114 00:05:11,480 --> 00:05:15,439 that? Oh that first one. Okay. The residential. Okay thank 115 00:05:15,439 --> 00:05:18,079 you. Sure. 116 00:05:19,560 --> 00:05:24,139 Okay any other questions on the rate impacts? And the 117 00:05:24,139 --> 00:05:25,800 larger percentage 118 00:05:25,800 --> 00:05:30,149 decrease for the large is that to get it to cost of service 119 00:05:30,149 --> 00:05:32,279 is that? It actually 120 00:05:32,279 --> 00:05:36,250 is based on a different type of charge so our larger 121 00:05:36,250 --> 00:05:38,079 customers have demand 122 00:05:38,079 --> 00:05:42,480 charges and so that's where you're seeing a different 123 00:05:42,480 --> 00:05:43,560 impact. Okay. 124 00:05:46,759 --> 00:05:50,839 And offset a little bit by the TCRF rate is it higher? Yes 125 00:05:50,839 --> 00:05:52,240 their TCRF rate is 126 00:05:52,240 --> 00:06:00,110 applied based on their demand not on their KWH usage. Okay 127 00:06:00,110 --> 00:06:00,519 any other 128 00:06:00,519 --> 00:06:07,199 questions? No? Okay the one minor change you'll see in the 129 00:06:07,199 --> 00:06:08,120 residential time of 130 00:06:08,120 --> 00:06:13,459 use rate we did have this set up in last year's rate book 131 00:06:13,459 --> 00:06:14,079 it hasn't been 132 00:06:14,079 --> 00:06:16,430 implemented yet. We expect it to be ready for 133 00:06:16,430 --> 00:06:19,079 implementation in January of 134 00:06:19,079 --> 00:06:22,959 2018. As we've gone through the implementation we realized 135 00:06:22,959 --> 00:06:23,399 that we 136 00:06:23,399 --> 00:06:25,800 needed to make sure that the rate schedule and the way that 137 00:06:25,800 --> 00:06:26,399 this rate was 138 00:06:26,399 --> 00:06:28,860 applied matched with the way our metering system works so 139 00:06:28,860 --> 00:06:29,579 you'll see that 140 00:06:29,579 --> 00:06:33,930 there are changes in the times and they're very small. They 141 00:06:33,930 --> 00:06:34,420 're one minute 142 00:06:34,420 --> 00:06:41,230 changes so what used to be 7 a.m. on peak is now 7 o 1 a.m. 143 00:06:41,230 --> 00:06:42,300 a little switched on 144 00:06:42,300 --> 00:06:45,240 week so that's just to match how the metering system reads 145 00:06:45,240 --> 00:06:46,000 and we want to 146 00:06:46,000 --> 00:06:48,269 make sure that when we implement this that our metering 147 00:06:48,269 --> 00:06:49,079 system and our billing 148 00:06:49,079 --> 00:06:56,480 system match and so we're able to process the rate. Okay 149 00:06:56,480 --> 00:06:57,899 our next steps 150 00:06:57,899 --> 00:07:01,790 will be coming back on the 24th with the rate ordinance for 151 00:07:01,790 --> 00:07:02,879 your consideration 152 00:07:02,879 --> 00:07:05,639 and then in August we'll be going to the City Council and 153 00:07:05,639 --> 00:07:06,680 then September we 154 00:07:06,680 --> 00:07:09,860 anticipate the council will be reviewing and considering 155 00:07:09,860 --> 00:07:11,399 the rate ordinance so 156 00:07:11,399 --> 00:07:15,350 I'm happy to answer any questions you have about the 157 00:07:15,350 --> 00:07:21,519 changes. Questions? No? 158 00:07:21,519 --> 00:07:26,759 Don't hear any? See any? Okay thank you. 159 00:07:32,759 --> 00:07:36,620 Okay next item we have is B and Dr. Kenny Banks is going to 160 00:07:36,620 --> 00:07:39,160 lead us in that 161 00:07:39,160 --> 00:07:47,560 discussion. Talk about water, wastewater and miscellaneous 162 00:07:47,560 --> 00:07:54,120 fees ordinances. Good 163 00:07:54,120 --> 00:07:58,810 morning everyone. Real quickly want to walk through the the 164 00:07:58,810 --> 00:07:59,759 water, wastewater 165 00:07:59,759 --> 00:08:02,819 and miscellaneous fees. As you're aware we're doing a zero 166 00:08:02,819 --> 00:08:03,800 rate increase this 167 00:08:03,800 --> 00:08:08,209 year and so the bulk of the fees are going to remain the 168 00:08:08,209 --> 00:08:09,199 same so our 169 00:08:09,199 --> 00:08:12,310 residential and commercial rates are going to be unchanged 170 00:08:12,310 --> 00:08:13,160 from the prior 171 00:08:13,160 --> 00:08:17,220 year. The water tap and meter fee ordinance if you recall 172 00:08:17,220 --> 00:08:18,920 we went over that 173 00:08:18,920 --> 00:08:24,589 during the May 22nd 2017 PUB and got a recommendation for 174 00:08:24,589 --> 00:08:26,279 approval on that. I'm 175 00:08:26,279 --> 00:08:29,339 actually scheduled to take that forward to to council on 176 00:08:29,339 --> 00:08:31,399 July the 18th for the 177 00:08:31,399 --> 00:08:34,610 council approval and so we've included it in the red line 178 00:08:34,610 --> 00:08:36,019 just so that we 179 00:08:36,019 --> 00:08:39,129 incorporated those changes that we're we're suggesting that 180 00:08:39,129 --> 00:08:40,279 y'all recommended 181 00:08:40,279 --> 00:08:45,259 for approval. The wholesale rates we are making some slight 182 00:08:45,259 --> 00:08:47,360 adjustments on. The 183 00:08:47,360 --> 00:08:55,070 WW wholesale rate is the wholesale treated for the upper 184 00:08:55,070 --> 00:08:56,679 Trinity regional 185 00:08:56,679 --> 00:09:00,929 water district and basically we're recommending a 3% 186 00:09:00,929 --> 00:09:02,360 increase in that based 187 00:09:02,360 --> 00:09:05,919 on a cost of service. We've got some upcoming transmission 188 00:09:05,919 --> 00:09:07,480 projects in 2018 189 00:09:07,480 --> 00:09:10,769 that are going to have an influence on that cost of service 190 00:09:10,769 --> 00:09:11,720 and you see that 191 00:09:11,720 --> 00:09:14,830 reflected in the current rate versus proposed at the 3% 192 00:09:14,830 --> 00:09:16,000 across the board for 193 00:09:16,000 --> 00:09:21,490 for the WW rate. The wholesale raw is a contractual 194 00:09:21,490 --> 00:09:23,120 agreement with the upper 195 00:09:23,120 --> 00:09:26,690 Trinity and you'll notice that the two values are the same 196 00:09:26,690 --> 00:09:27,600 but we have an 197 00:09:27,600 --> 00:09:33,090 asterisk there. The the value is modified based on the 198 00:09:33,090 --> 00:09:34,879 Dallas water rate of that 199 00:09:34,879 --> 00:09:40,350 particular year and so their current rate is 0.9120 per 1, 200 00:09:40,350 --> 00:09:41,120 000 gallons and 201 00:09:41,120 --> 00:09:44,620 this is 85% of that number which is what we're contract 202 00:09:44,620 --> 00:09:45,879 ually obligated to provide. 203 00:09:45,879 --> 00:09:49,570 We do expect that number to change but we won't know that 204 00:09:49,570 --> 00:09:50,879 until a little bit 205 00:09:50,879 --> 00:09:53,149 later in the year and so we just wanted to know that this 206 00:09:53,149 --> 00:09:53,759 number will likely 207 00:09:53,759 --> 00:09:56,850 change but it's uncertain at this point how much. It will 208 00:09:56,850 --> 00:09:58,120 be 85% of whatever 209 00:09:58,120 --> 00:10:01,799 Dallas adopts. And then the wholesale raw water pass 210 00:10:01,799 --> 00:10:04,200 through the WCL rate is 211 00:10:04,200 --> 00:10:06,940 basically for the Lake Chapman water pass through through 212 00:10:06,940 --> 00:10:08,039 Lake Louisville for 213 00:10:08,039 --> 00:10:12,440 upper Trinity. Basically that number is adjusted again 214 00:10:12,440 --> 00:10:14,000 contractually by the 215 00:10:14,000 --> 00:10:19,110 consumer price index every year. It's based on the CPI as 216 00:10:19,110 --> 00:10:21,080 of June 30 but we do 217 00:10:21,080 --> 00:10:24,759 not get that that information until almost a month later 218 00:10:24,759 --> 00:10:27,240 and so those of you 219 00:10:27,240 --> 00:10:29,870 that have been on the board a while we bring both of these 220 00:10:29,870 --> 00:10:31,600 values back after we 221 00:10:31,600 --> 00:10:35,200 have the information and provide it to you when that 222 00:10:35,200 --> 00:10:36,799 information is in hand and 223 00:10:36,799 --> 00:10:39,129 we've done those calculations. So just want to note that 224 00:10:39,129 --> 00:10:40,159 those two will change 225 00:10:40,159 --> 00:10:43,659 we just don't know by how much at this point. And that's 226 00:10:43,659 --> 00:10:44,720 pretty much it for 227 00:10:44,720 --> 00:10:48,740 water. We happy to answer any questions on water or we can 228 00:10:48,740 --> 00:10:51,799 move on to wastewater. 229 00:10:51,799 --> 00:10:57,759 I don't see any questions. Okay on the wastewater 230 00:10:57,759 --> 00:10:59,799 residential and commercial rates are also 231 00:10:59,799 --> 00:11:05,269 unchanged from last year. Schedule CWM which is the dyno 232 00:11:05,269 --> 00:11:06,960 dirt products. We 233 00:11:06,960 --> 00:11:10,480 actually have a product or a it's it's really a waste 234 00:11:10,480 --> 00:11:12,080 product from dyno dirt 235 00:11:12,080 --> 00:11:16,610 called the the overs. Basically what this is is when the 236 00:11:16,610 --> 00:11:18,120 yard material is shredded 237 00:11:18,120 --> 00:11:22,470 up it's run through a 3/8 inch screen. The larger material 238 00:11:22,470 --> 00:11:23,240 that doesn't go 239 00:11:23,240 --> 00:11:27,679 through that screen is then essentially a product that they 240 00:11:27,679 --> 00:11:28,379 don't use for any 241 00:11:28,379 --> 00:11:32,629 further processes in the in the mulch and basically it is 242 00:11:32,629 --> 00:11:35,279 stored on site. Every 243 00:11:35,279 --> 00:11:38,779 now and then it'll be used for a few odds and ends issues 244 00:11:38,779 --> 00:11:39,679 associated with 245 00:11:39,679 --> 00:11:43,179 solid waste but for the most part this is just simply a 246 00:11:43,179 --> 00:11:44,240 waste product. We 247 00:11:44,240 --> 00:11:47,950 actually have a an interested party for buying this from us 248 00:11:47,950 --> 00:11:48,860 and so we did a 249 00:11:48,860 --> 00:11:52,820 cost-to-service analysis very quickly. This material is 250 00:11:52,820 --> 00:11:53,720 moved from the 251 00:11:53,720 --> 00:11:57,399 composting operation which you can see kind of up here 252 00:11:57,399 --> 00:11:59,200 where those windrows are 253 00:11:59,200 --> 00:12:03,779 at over to this large area that is on the right of that 254 00:12:03,779 --> 00:12:06,000 green pond. If you can 255 00:12:06,000 --> 00:12:11,159 see that area right there essentially that entire section 256 00:12:11,159 --> 00:12:12,519 is nothing but piles 257 00:12:12,519 --> 00:12:16,409 of this overs material that has been accumulating for years 258 00:12:16,409 --> 00:12:18,200 . It cost us a 259 00:12:18,200 --> 00:12:21,110 dollar eighty seven per cubic yard to actually move that 260 00:12:21,110 --> 00:12:22,399 material from one side 261 00:12:22,399 --> 00:12:27,049 to the other and so we are proposing two dollar per cubic 262 00:12:27,049 --> 00:12:28,919 yard for loaded at the 263 00:12:28,919 --> 00:12:36,190 windrow sites. So that is the modification for CWM. We did 264 00:12:36,190 --> 00:12:38,200 a substantial revision to 265 00:12:38,200 --> 00:12:41,779 the collection and transportation services the SWP fee 266 00:12:41,779 --> 00:12:43,840 schedule. That fee 267 00:12:43,840 --> 00:12:46,480 schedule used to be administered by solid waste and was 268 00:12:46,480 --> 00:12:47,360 moved over to the 269 00:12:47,360 --> 00:12:50,860 pre treatment department a couple of years ago. We did a 270 00:12:50,860 --> 00:12:51,919 cost-to-service 271 00:12:51,919 --> 00:12:56,000 analysis on it this year. There were fees for engine 272 00:12:56,000 --> 00:12:57,399 categories that were 273 00:12:57,399 --> 00:13:02,289 relatively dated. I think the concept was to try to charge 274 00:13:02,289 --> 00:13:03,639 for engine category 275 00:13:03,639 --> 00:13:07,139 based on the concept of which engines emit more air pollut 276 00:13:07,139 --> 00:13:08,120 ants. The latest 277 00:13:08,120 --> 00:13:11,000 engine category that is in there, the newest one that was 278 00:13:11,000 --> 00:13:12,039 in the current rate 279 00:13:12,039 --> 00:13:18,059 was 2011 and most of your truck cycle now has got to the 280 00:13:18,059 --> 00:13:18,639 point where 281 00:13:18,639 --> 00:13:24,190 those trucks are in the higher tier values anyway. There's 282 00:13:24,190 --> 00:13:25,279 no real 283 00:13:25,279 --> 00:13:29,210 justification in terms of the cost of service for that that 284 00:13:29,210 --> 00:13:30,120 particular fee so 285 00:13:30,120 --> 00:13:33,000 we simply removed that fee for the engine category. 286 00:13:33,000 --> 00:13:34,360 Restaurant oil and 287 00:13:34,360 --> 00:13:39,840 grease have been there's some changes that have occurred 288 00:13:39,840 --> 00:13:41,080 through the Texas 289 00:13:41,080 --> 00:13:45,580 Health and Safety Code that removed the ability to actually 290 00:13:45,580 --> 00:13:47,399 permit the oil and 291 00:13:47,399 --> 00:13:51,340 grease category. This is for separately collected oil and 292 00:13:51,340 --> 00:13:52,799 grease. This is not 293 00:13:52,799 --> 00:13:56,299 grease and grit trap waste. This is material that would be 294 00:13:56,299 --> 00:13:57,000 collected inside 295 00:13:57,000 --> 00:14:01,519 the facility. So we removed that particular category. 296 00:14:01,519 --> 00:14:05,740 Container fees the same way there was a change legisl 297 00:14:05,740 --> 00:14:07,720 atively made that will not 298 00:14:07,720 --> 00:14:12,549 allow us to permit a container as a municipality and so we 299 00:14:12,549 --> 00:14:13,519 removed the 300 00:14:13,519 --> 00:14:17,970 container fee. There were a couple of language changes like 301 00:14:17,970 --> 00:14:18,399 one of the 302 00:14:18,399 --> 00:14:21,490 categories for example was that municipal solid waste and 303 00:14:21,490 --> 00:14:22,039 recycling 304 00:14:22,039 --> 00:14:25,539 services were one of the categories that we would permit. 305 00:14:25,539 --> 00:14:27,320 We're the only entity 306 00:14:27,320 --> 00:14:31,419 municipal solid waste that can provide that service for the 307 00:14:31,419 --> 00:14:32,639 City of Denton so 308 00:14:32,639 --> 00:14:35,549 there wasn't any real reason to have that that language in 309 00:14:35,549 --> 00:14:37,600 there. We also had 310 00:14:37,600 --> 00:14:43,120 a section in there that referenced non-city of Denton. Non- 311 00:14:43,120 --> 00:14:44,000 city of Denton 312 00:14:44,000 --> 00:14:47,500 within the context of that code was intended to say 313 00:14:47,500 --> 00:14:49,679 everyone but the city. We 314 00:14:49,679 --> 00:14:53,179 got a lot of permitters or permittees that we got very 315 00:14:53,179 --> 00:14:54,960 confused about that as 316 00:14:54,960 --> 00:14:58,529 to whether it meant they were a business that was within 317 00:14:58,529 --> 00:14:59,679 Denton or a business 318 00:14:59,679 --> 00:15:03,179 that was outside of Denton. So we don't treat them any 319 00:15:03,179 --> 00:15:04,440 differently whether 320 00:15:04,440 --> 00:15:06,929 they're in the city limits or outside of the city limits 321 00:15:06,929 --> 00:15:07,960 and so we just decided 322 00:15:07,960 --> 00:15:12,159 to remove that language to remove that ambiguity. And then 323 00:15:12,159 --> 00:15:13,840 fees were reduced 324 00:15:13,840 --> 00:15:17,519 based on the cost of service analysis. If you look at the 325 00:15:17,519 --> 00:15:18,840 code we had a category 326 00:15:18,840 --> 00:15:22,340 at one time that had a smaller fee that was for small 327 00:15:22,340 --> 00:15:23,919 operators those that only 328 00:15:23,919 --> 00:15:29,419 haul four less times per year within the city. Basically 329 00:15:29,419 --> 00:15:30,240 through our 330 00:15:30,240 --> 00:15:32,610 cost of service analysis our fees were reduced to 331 00:15:32,610 --> 00:15:34,120 approximately what the small 332 00:15:34,120 --> 00:15:37,210 operators were paying anyway and so we basically just 333 00:15:37,210 --> 00:15:38,279 removed that small 334 00:15:38,279 --> 00:15:41,080 operator category. So now everyone's paying the same fee 335 00:15:41,080 --> 00:15:42,120 and it's a much 336 00:15:42,120 --> 00:15:46,320 lower fee than it was. So if you look at the annual 337 00:15:46,320 --> 00:15:47,919 application fee the current 338 00:15:47,919 --> 00:15:51,519 rate is set at $500. Cost of service analysis would suggest 339 00:15:51,519 --> 00:15:52,039 this should be 340 00:15:52,039 --> 00:15:56,190 around 200. The service fee per vehicle which was tied up 341 00:15:56,190 --> 00:15:57,519 in part with that 342 00:15:57,519 --> 00:16:02,990 engine category you paid a larger fee depending on how old 343 00:16:02,990 --> 00:16:04,240 the engine was in 344 00:16:04,240 --> 00:16:08,600 your truck. Basically with the removal of that engine 345 00:16:08,600 --> 00:16:10,340 category fee and the 346 00:16:10,340 --> 00:16:12,620 addition of just the service fee we were able to reduce 347 00:16:12,620 --> 00:16:14,519 that from 1,000 to 3,000 348 00:16:14,519 --> 00:16:20,789 to 400 and then the waste manifest per book of 100 stays 349 00:16:20,789 --> 00:16:23,240 the same at $40. As I 350 00:16:23,240 --> 00:16:27,279 said we eliminated the container fee and the right-of-way 351 00:16:27,279 --> 00:16:28,679 use fee is basically a 352 00:16:28,679 --> 00:16:33,059 small fee that was established to cover a container that 353 00:16:33,059 --> 00:16:34,519 would exist in the 354 00:16:34,519 --> 00:16:38,039 right-of-way. If we can't permit the container we can't 355 00:16:38,039 --> 00:16:39,000 really control where 356 00:16:39,000 --> 00:16:42,500 where that container is. That's issue number one. Issue 357 00:16:42,500 --> 00:16:43,360 number two is we we 358 00:16:43,360 --> 00:16:46,889 haven't had instances of the containers that are regulated 359 00:16:46,889 --> 00:16:47,840 under this program 360 00:16:47,840 --> 00:16:51,700 under the right-of-way anyway and so we we eliminated that 361 00:16:51,700 --> 00:16:53,440 fee. So the red line 362 00:16:53,440 --> 00:16:57,139 versions that you that are included in your backup reflect 363 00:16:57,139 --> 00:16:58,120 all of these changes 364 00:16:58,120 --> 00:17:01,690 you'll notice that SWP has the bulk of the changes with our 365 00:17:01,690 --> 00:17:02,759 wastewater rate 366 00:17:02,759 --> 00:17:08,400 schedule this year. That's it for the wastewater side I'd 367 00:17:08,400 --> 00:17:08,960 be happy to answer 368 00:17:08,960 --> 00:17:13,849 any questions on those. Questions? I know we've we've seen 369 00:17:13,849 --> 00:17:15,039 the budget but then I 370 00:17:15,039 --> 00:17:18,910 don't if the number was there it was small or the change 371 00:17:18,910 --> 00:17:20,359 but the impact on 372 00:17:20,359 --> 00:17:26,440 the budget of these of the permit fees because quite a bit 373 00:17:26,440 --> 00:17:27,240 of percentage 374 00:17:27,240 --> 00:17:32,869 reduction in those things. Right right we we we anticipate 375 00:17:32,869 --> 00:17:34,440 at most it's going to 376 00:17:34,440 --> 00:17:38,240 be a $20,000 differential it will still meet cost of 377 00:17:38,240 --> 00:17:40,240 service but the unknown at 378 00:17:40,240 --> 00:17:43,069 this point is that we think that a lot of the operators who 379 00:17:43,069 --> 00:17:44,039 would only permit 380 00:17:44,039 --> 00:17:48,180 one truck because of the large fee associated with that 381 00:17:48,180 --> 00:17:49,680 truck will very 382 00:17:49,680 --> 00:17:52,339 likely permit more than one and we've got a we've got 383 00:17:52,339 --> 00:17:53,480 signals from them to 384 00:17:53,480 --> 00:17:56,980 suggest that that'll be the case. What they had a tendency 385 00:17:56,980 --> 00:17:57,839 to do just to save 386 00:17:57,839 --> 00:18:02,430 money was to put their newest trucks into this area so at 387 00:18:02,430 --> 00:18:03,680 most we're looking 388 00:18:03,680 --> 00:18:07,839 at a about a $20,000 differential but we may come very 389 00:18:07,839 --> 00:18:09,240 close to breaking even 390 00:18:09,240 --> 00:18:13,599 depending on how many people end up permitting more than 391 00:18:13,599 --> 00:18:14,880 one truck. I know 392 00:18:14,880 --> 00:18:17,660 it's it makes it complicated when you get into the engine 393 00:18:17,660 --> 00:18:18,599 sizes and all that 394 00:18:18,599 --> 00:18:27,970 but any consideration for CNG discounts I guess for lack of 395 00:18:27,970 --> 00:18:28,839 a better word? We did 396 00:18:28,839 --> 00:18:33,420 not look at that. We did do a survey of other entities that 397 00:18:33,420 --> 00:18:35,160 permit haulers within 398 00:18:35,160 --> 00:18:38,000 the Metroplex and and what we found was that the rate 399 00:18:38,000 --> 00:18:38,920 structures were very 400 00:18:38,920 --> 00:18:42,450 similar to what we put together. They're basically just a 401 00:18:42,450 --> 00:18:43,680 an application fee, 402 00:18:43,680 --> 00:18:48,029 service fee per vehicle without any qualifications and 403 00:18:48,029 --> 00:18:50,920 manifest so we didn't 404 00:18:50,920 --> 00:18:54,599 run across that. We could we could certainly look into into 405 00:18:54,599 --> 00:18:55,480 doing that if 406 00:18:55,480 --> 00:18:58,240 if it's something that the board wishes us to pursue. Well 407 00:18:58,240 --> 00:18:59,279 and especially if we 408 00:18:59,279 --> 00:19:07,190 have a CNG facility out there that we could sell them. They 409 00:19:07,190 --> 00:19:07,839 can fill up while 410 00:19:07,839 --> 00:19:17,039 they're here. Right. Any other questions? 411 00:19:17,880 --> 00:19:24,240 Miscellaneous ease is pretty easy. So that's it for this 412 00:19:24,240 --> 00:19:25,279 particular session. 413 00:19:25,279 --> 00:19:29,630 Our section I'm also doing the the solid waste so if we 414 00:19:29,630 --> 00:19:30,920 want to call that one I'll 415 00:19:30,920 --> 00:19:37,849 be glad to present. Very good. Item C is to receive report 416 00:19:37,849 --> 00:19:40,000 and hold discussion on 417 00:19:40,000 --> 00:19:43,980 proposed fiscal year 17-18 solid waste in recycling 418 00:19:43,980 --> 00:19:47,519 department rate ordinance. 419 00:19:49,079 --> 00:19:52,579 Again on this one with the zero rate increase all rates and 420 00:19:52,579 --> 00:19:53,160 fees are 421 00:19:53,160 --> 00:19:56,680 remaining unchanged from the prior year. We made a couple 422 00:19:56,680 --> 00:19:57,880 of small editorial 423 00:19:57,880 --> 00:20:02,680 changes within the rate ordinance itself. Basically the 424 00:20:02,680 --> 00:20:04,160 references to the general 425 00:20:04,160 --> 00:20:08,170 manager of solid waste have been changed to director of 426 00:20:08,170 --> 00:20:09,839 solid waste and we added 427 00:20:09,839 --> 00:20:13,660 some text to the special waste category section to clarify 428 00:20:13,660 --> 00:20:14,920 that the charges for 429 00:20:14,920 --> 00:20:18,599 disposal of special waste there were a couple of categories 430 00:20:18,599 --> 00:20:19,920 in there that had 431 00:20:19,920 --> 00:20:24,900 to be examined. One was could the landfill accepted to what 432 00:20:24,900 --> 00:20:26,740 were any 433 00:20:26,740 --> 00:20:30,839 permit related issues that we would have to contend with. 434 00:20:30,839 --> 00:20:32,519 Basically there was no 435 00:20:32,519 --> 00:20:36,029 reflection of language in there in the current code for 436 00:20:36,029 --> 00:20:37,960 cost of service and so 437 00:20:37,960 --> 00:20:40,440 we wanted to be sure that we reflected for that special 438 00:20:40,440 --> 00:20:41,480 waste category where 439 00:20:41,480 --> 00:20:44,980 the director is setting that rate that we have to look at 440 00:20:44,980 --> 00:20:45,839 all of our permit 441 00:20:45,839 --> 00:20:48,579 conditions and disposal categories but also base that rate 442 00:20:48,579 --> 00:20:49,519 on a cost of service. 443 00:20:49,519 --> 00:20:54,519 That's it. 444 00:20:54,519 --> 00:21:00,599 Okay any questions? You want to go with the red line 445 00:21:00,599 --> 00:21:03,519 version? I'm just kidding. 446 00:21:03,519 --> 00:21:06,519 We can. No no no. I have it right here. 447 00:21:06,519 --> 00:21:12,519 It's okay. No questions? Okay thank you. Thank you. 448 00:21:12,519 --> 00:21:21,039 All right that concludes the work session on the rate ordin 449 00:21:21,039 --> 00:21:23,519 ances. Again these are 450 00:21:23,519 --> 00:21:28,079 basically in support of the budgets that we've already made 451 00:21:28,079 --> 00:21:29,519 recommendation on and 452 00:21:29,519 --> 00:21:39,509 we'll see those again in final form later this month. Into 453 00:21:39,509 --> 00:21:41,319 the regular meeting we 454 00:21:41,319 --> 00:21:49,140 have I'm sorry oh we do I'm sorry yeah I was got kind of 455 00:21:49,140 --> 00:21:49,839 interested in this we 456 00:21:49,839 --> 00:21:53,339 were talking about this and before so item D we're not 457 00:21:53,339 --> 00:21:54,200 concluding the work 458 00:21:54,200 --> 00:22:02,460 session I'm sorry. Ryan Daske. This is the receiver report 459 00:22:02,460 --> 00:22:03,279 total discussion 460 00:22:03,279 --> 00:22:07,309 provide recommendation for lighting maintenance agreement 461 00:22:07,309 --> 00:22:09,119 with TexDOT 35 462 00:22:09,119 --> 00:22:12,920 Express project. Good morning board members and thank you 463 00:22:12,920 --> 00:22:13,319 for your service 464 00:22:13,319 --> 00:22:15,670 this morning. For a second there I thought I was going to 465 00:22:15,670 --> 00:22:16,160 get out of giving 466 00:22:16,160 --> 00:22:20,160 this presentation. I'm happy to do it. So I am gonna ask 467 00:22:20,160 --> 00:22:21,880 for your direction this morning. We have a 468 00:22:21,880 --> 00:22:25,680 couple of options as to how highway 35 is lit as we go 469 00:22:25,680 --> 00:22:27,160 through Denton so that 470 00:22:27,160 --> 00:22:29,480 can be continuous lighting or safety lighting. Those those 471 00:22:29,480 --> 00:22:30,359 are our two options 472 00:22:30,359 --> 00:22:34,519 and of course I'll explain more about those. So we're close 473 00:22:34,519 --> 00:22:35,960 to finishing the 474 00:22:35,960 --> 00:22:40,119 35 Express and they'll install that lighting there at the 475 00:22:40,119 --> 00:22:41,319 end of the summer 476 00:22:41,319 --> 00:22:44,500 and so we have some some costs that we'll show you for 477 00:22:44,500 --> 00:22:45,599 these and again there 478 00:22:45,599 --> 00:22:49,099 are two options so it's safety lighting versus continuous 479 00:22:49,099 --> 00:22:50,000 lighting. So the safety 480 00:22:50,000 --> 00:22:52,880 lighting is required as a minimum we can't do any less than 481 00:22:52,880 --> 00:22:53,279 the safety 482 00:22:53,279 --> 00:22:56,150 lighting and as you can see there it'll have 114 lamps 483 00:22:56,150 --> 00:22:57,680 those are just the the 484 00:22:57,680 --> 00:23:00,740 street lights that you that you're familiar with and 56 485 00:23:00,740 --> 00:23:01,599 wall packs the 486 00:23:01,599 --> 00:23:05,099 wall packs refer to those lights that are installed under 487 00:23:05,099 --> 00:23:06,799 an overpass. The 488 00:23:06,799 --> 00:23:09,890 costs associated with safety lighting is paid by TechStot. 489 00:23:09,890 --> 00:23:10,799 We're estimating that 490 00:23:10,799 --> 00:23:13,079 that'll be just over ten thousand dollars per year but 491 00:23:13,079 --> 00:23:13,799 again that cost 492 00:23:13,799 --> 00:23:17,359 and that's the cost of maintenance and operation so the 493 00:23:17,359 --> 00:23:18,400 energy that goes into 494 00:23:18,400 --> 00:23:21,059 those lights and the cost of maintaining and repairing them 495 00:23:21,059 --> 00:23:22,880 . So ten thousand five 496 00:23:22,880 --> 00:23:25,089 hundred dollars but that is our estimate but that would be 497 00:23:25,089 --> 00:23:26,279 paid by TechStot. Our 498 00:23:26,279 --> 00:23:29,099 other option is to do continuous lighting and as you can 499 00:23:29,099 --> 00:23:29,799 see there's 500 00:23:29,799 --> 00:23:32,170 significantly more lamps there's more street lights 501 00:23:32,170 --> 00:23:33,440 associated with that and 502 00:23:33,440 --> 00:23:36,940 we estimate that that would cost twenty thousand six 503 00:23:36,940 --> 00:23:38,200 hundred dollars per year 504 00:23:38,200 --> 00:23:41,700 and that cost would be the city of Denton's cost if we 505 00:23:41,700 --> 00:23:42,599 decide to go with 506 00:23:42,599 --> 00:23:44,900 continuous lighting. So I want to show you a little bit of 507 00:23:44,900 --> 00:23:45,759 what this would look 508 00:23:45,759 --> 00:23:49,960 like. Here's just a few examples here's one of continuous 509 00:23:49,960 --> 00:23:50,599 versus safety 510 00:23:50,599 --> 00:23:56,319 lighting where 35 meets scripture road and as you look at 511 00:23:56,319 --> 00:23:56,880 these there's not a 512 00:23:56,880 --> 00:23:59,329 huge difference between between these two at least that's 513 00:23:59,329 --> 00:24:00,039 how I see it there's 514 00:24:00,039 --> 00:24:04,059 certainly more lights on that top image with continuous 515 00:24:04,059 --> 00:24:06,359 lighting but the safety 516 00:24:06,359 --> 00:24:09,259 lighting there's a lot of lighting as well there on the 517 00:24:09,259 --> 00:24:10,480 bottom image. At other 518 00:24:10,480 --> 00:24:13,980 points it would look quite different so the where 35 meets 519 00:24:13,980 --> 00:24:15,160 380 you can see the 520 00:24:15,160 --> 00:24:18,680 continuous lighting does just that it offers continuous 521 00:24:18,680 --> 00:24:19,799 lighting along the 522 00:24:19,799 --> 00:24:22,359 road whereas safety lighting only offers it at those points 523 00:24:22,359 --> 00:24:23,359 of intersections and 524 00:24:23,359 --> 00:24:26,099 things like that so there's significantly less lighting 525 00:24:26,099 --> 00:24:27,319 there on the bottom one 526 00:24:27,319 --> 00:24:31,460 and here I added one more image of continuous versus safety 527 00:24:31,460 --> 00:24:32,359 lighting to 528 00:24:32,359 --> 00:24:34,869 show you that sometimes it's somewhere in between where 529 00:24:34,869 --> 00:24:36,119 there's some continuous 530 00:24:36,119 --> 00:24:39,720 lighting on there on the right side of safety of the safety 531 00:24:39,720 --> 00:24:41,279 lighting but then to 532 00:24:41,279 --> 00:24:44,150 the left side you just you lose a lot of that lighting so I 533 00:24:44,150 --> 00:24:45,240 've even got more 534 00:24:45,240 --> 00:24:47,509 examples if you want to see them later but those I thought 535 00:24:47,509 --> 00:24:48,200 would give you some 536 00:24:48,200 --> 00:24:51,190 idea of what we're talking about between these two options. 537 00:24:51,190 --> 00:24:52,700 So here's a few of the 538 00:24:52,700 --> 00:24:55,470 benefits of one versus the other of course the safety 539 00:24:55,470 --> 00:24:56,599 lighting is there's 540 00:24:56,599 --> 00:25:00,519 monetary savings there we would not be paying that $20,600 541 00:25:00,519 --> 00:25:01,599 per year. The 542 00:25:01,599 --> 00:25:04,259 continuous lighting it mostly comes down to safety it's 543 00:25:04,259 --> 00:25:05,680 safer driving 544 00:25:05,680 --> 00:25:09,259 conditions and then also there's an issue of continuity 545 00:25:09,259 --> 00:25:10,559 where the cities to 546 00:25:10,559 --> 00:25:13,019 the south of Denton have decided to do continuous lighting 547 00:25:13,019 --> 00:25:13,839 and so there would 548 00:25:13,839 --> 00:25:17,519 be perhaps a noticeable change if you drove through Denton 549 00:25:17,519 --> 00:25:18,359 from some of those 550 00:25:18,359 --> 00:25:21,160 cities to the south. 551 00:25:23,680 --> 00:25:26,619 Just a little more information about these these two 552 00:25:26,619 --> 00:25:29,160 options of where safety 553 00:25:29,160 --> 00:25:31,400 lighting is required there at interchanges intersections 554 00:25:31,400 --> 00:25:31,680 and other 555 00:25:31,680 --> 00:25:35,220 points of hazard whereas continuous lighting is what you 556 00:25:35,220 --> 00:25:36,400 would expect it's 557 00:25:36,400 --> 00:25:41,740 uniform illumination. I think we've already gone over some 558 00:25:41,740 --> 00:25:43,000 of these some of 559 00:25:43,000 --> 00:25:47,089 these benefits so I won't repeat those but as I mentioned 560 00:25:47,089 --> 00:25:48,400 those are the two 561 00:25:48,400 --> 00:25:51,900 options the safety lighting or the continuous lighting 562 00:25:51,900 --> 00:25:52,839 option and we would 563 00:25:52,839 --> 00:25:55,490 ask that you give a pass recommendation along to City 564 00:25:55,490 --> 00:25:56,599 Council regarding these 565 00:25:56,599 --> 00:26:02,950 options. Question? On the safety lighting it would be text- 566 00:26:02,950 --> 00:26:03,720 dot paying for the 567 00:26:03,720 --> 00:26:06,319 lighting correct? Yes ma'am that's right. Okay and I 568 00:26:06,319 --> 00:26:08,279 noticed on 380 at that 569 00:26:08,279 --> 00:26:11,319 intersection yes ma'am you're not just going to have it's 570 00:26:11,319 --> 00:26:12,319 not going to be like 571 00:26:12,319 --> 00:26:15,200 driving from Denton to Sanger you're going to have the 572 00:26:15,200 --> 00:26:16,160 intersection lights 573 00:26:16,160 --> 00:26:20,319 for 380 also reflecting on that so it wouldn't be just 574 00:26:20,319 --> 00:26:22,079 totally dark and just 575 00:26:22,079 --> 00:26:24,920 the safety lighting. Yes ma'am safety lighting would there 576 00:26:24,920 --> 00:26:26,759 was the comparison of the number of 577 00:26:26,759 --> 00:26:30,640 lights 114 lamps still with the with the safety lighting. 578 00:26:30,640 --> 00:26:31,759 Right but if you have an 579 00:26:31,759 --> 00:26:36,009 intersection you've got existing lights on the on the 580 00:26:36,009 --> 00:26:37,759 intersection like 380 581 00:26:37,759 --> 00:26:40,509 that's the one I can pick out best. I see. I know of all 582 00:26:40,509 --> 00:26:41,839 the lighting that's there 583 00:26:41,839 --> 00:26:45,339 so it wouldn't be just those safety lighting you would be 584 00:26:45,339 --> 00:26:46,240 getting you'd get 585 00:26:46,240 --> 00:26:50,930 the reflection from that on 380 going west so it wouldn't 586 00:26:50,930 --> 00:26:53,160 it would augment 587 00:26:53,160 --> 00:26:56,640 the safety lighting. 588 00:27:06,079 --> 00:27:10,769 Yes sir no that's right the those are the two different 589 00:27:10,769 --> 00:27:11,319 options but the 590 00:27:11,319 --> 00:27:14,529 continuous lighting would include everything that safety 591 00:27:14,529 --> 00:27:15,279 lighting would 592 00:27:15,279 --> 00:27:27,009 have but more. No that's a fair question and it's one that 593 00:27:27,009 --> 00:27:27,960 we that I understand 594 00:27:27,960 --> 00:27:30,970 that we asked text out as well but but these were the two 595 00:27:30,970 --> 00:27:32,319 options that that we 596 00:27:32,319 --> 00:27:37,009 were presented with. Yeah that was question I had is yeah 597 00:27:37,009 --> 00:27:37,759 if they're paying 598 00:27:37,759 --> 00:27:41,960 for the base the base model and we want the upgrade then 599 00:27:41,960 --> 00:27:42,759 why wouldn't we just 600 00:27:42,759 --> 00:27:46,359 pay the difference and that may be the difference I don't 601 00:27:46,359 --> 00:27:46,720 know. 602 00:27:48,920 --> 00:27:54,769 Galen do you have anything to add on that? Sounds like you 603 00:27:54,769 --> 00:27:56,720 've already asked. We 604 00:27:56,720 --> 00:27:59,000 did we asked them that and it's you know the answer we get 605 00:27:59,000 --> 00:27:59,960 policy this is our 606 00:27:59,960 --> 00:28:02,369 policy this is how we do it you take this option or that 607 00:28:02,369 --> 00:28:03,519 option and there's 608 00:28:03,519 --> 00:28:05,799 really no in between and Larry Larry pushed him on it Larry 609 00:28:05,799 --> 00:28:06,519 said hey you know 610 00:28:06,519 --> 00:28:08,380 if you're gonna pay that minimal amount anyway just add 611 00:28:08,380 --> 00:28:09,319 some more lights and go 612 00:28:09,319 --> 00:28:11,079 ahead and pay what you were gonna pay for and let us pay 613 00:28:11,079 --> 00:28:11,720 for the extra yeah 614 00:28:11,720 --> 00:28:19,519 that's not in their policy. Do you have any statistics on 615 00:28:19,519 --> 00:28:22,480 how just have safety 616 00:28:22,480 --> 00:28:26,970 lighting that can would affect that's opposed to continuous 617 00:28:26,970 --> 00:28:28,960 ? That's a very fair 618 00:28:28,960 --> 00:28:31,460 question I can look into that or I can mix them up on the 619 00:28:31,460 --> 00:28:33,640 spot if you prefer. 620 00:28:33,640 --> 00:28:37,690 An educated guess might be okay if you feel qualified. No 621 00:28:37,690 --> 00:28:40,779 ma'am but I don't and so I'll look some up and send those 622 00:28:40,779 --> 00:28:41,880 back to the to the board. 623 00:28:41,880 --> 00:28:46,380 I think that would be important. In one of your slides you 624 00:28:46,380 --> 00:28:47,279 had said about law 625 00:28:47,279 --> 00:28:50,849 enforcement what is their opinion on these two it do they 626 00:28:50,849 --> 00:28:52,119 see continuous as 627 00:28:52,119 --> 00:28:54,839 being the better? Y'all are asking great questions these 628 00:28:54,839 --> 00:28:55,680 are just these are 629 00:28:55,680 --> 00:29:00,589 excellent questions what other questions? Galen or Larry do 630 00:29:00,589 --> 00:29:01,960 you know if we if we 631 00:29:01,960 --> 00:29:08,079 solicited any input from from law enforcement? In general 632 00:29:08,079 --> 00:29:09,359 they support the 633 00:29:09,359 --> 00:29:11,900 more lighting because it's it's becomes not just a safety 634 00:29:11,900 --> 00:29:12,680 thing but also a 635 00:29:12,680 --> 00:29:15,279 security thing and just being able to see what what's going 636 00:29:15,279 --> 00:29:15,880 on along the 637 00:29:15,880 --> 00:29:21,599 highway and no one can hide in the dark. Yeah. As far as 638 00:29:21,599 --> 00:29:23,859 residential areas I mean 639 00:29:23,859 --> 00:29:27,470 has there been any complaints from other cities that have 640 00:29:27,470 --> 00:29:28,759 had the continuous 641 00:29:28,759 --> 00:29:33,109 lighting as far as the lighting impacting residential areas 642 00:29:33,109 --> 00:29:33,759 that are 643 00:29:33,759 --> 00:29:37,440 close to the highway? I'm not I'm not aware of any but I 644 00:29:37,440 --> 00:29:39,119 mean I'm sure oh we 645 00:29:39,119 --> 00:29:47,480 have one more. And I looked through the design that they 646 00:29:47,480 --> 00:29:49,079 had in the residential 647 00:29:49,079 --> 00:29:51,460 areas they had shields on the back of the light so they try 648 00:29:51,460 --> 00:29:52,160 to prevent the 649 00:29:52,160 --> 00:29:54,430 light from hitting the residential areas from that 650 00:29:54,430 --> 00:29:55,480 standpoint so they do plan on 651 00:29:55,480 --> 00:29:59,039 knowing that there's residences there and they're going to 652 00:29:59,039 --> 00:30:00,079 avert having light 653 00:30:00,079 --> 00:30:10,049 hitting that area. Well I think the regardless of I guess 654 00:30:10,049 --> 00:30:11,680 the numbers I mean 655 00:30:11,680 --> 00:30:19,670 you're it's got to be safer it's got to be from just from a 656 00:30:19,670 --> 00:30:21,440 continuity 657 00:30:21,440 --> 00:30:24,549 standpoint of as you head north you know all of a sudden 658 00:30:24,549 --> 00:30:25,759 the lights go out and 659 00:30:25,759 --> 00:30:30,240 didn't I don't think anybody wants to have that. The you 660 00:30:30,240 --> 00:30:32,119 know the question is 661 00:30:32,119 --> 00:30:37,039 I wish that it was a just paying the difference between the 662 00:30:37,039 --> 00:30:37,880 two because you 663 00:30:37,880 --> 00:30:46,230 know ten grand is kind of a no-brainer you know it's but it 664 00:30:46,230 --> 00:30:46,839 is what it is. 665 00:30:46,839 --> 00:30:58,480 That's their policy. My understanding is that DME would 666 00:30:58,480 --> 00:30:59,680 cover that cost of 667 00:30:59,680 --> 00:31:07,160 maintenance and the cost of the energy. I'm sorry thank you 668 00:31:07,160 --> 00:31:07,480 for the for the 669 00:31:07,480 --> 00:31:10,690 correction this so the city would pay the cost of the 670 00:31:10,690 --> 00:31:12,319 energy and and DME would 671 00:31:12,319 --> 00:31:17,799 cover the cost of maintenance and operations. It'd be a 672 00:31:17,799 --> 00:31:18,480 general fund cost. 673 00:31:18,480 --> 00:31:24,880 And just one more question are they energy efficient lamps? 674 00:31:24,880 --> 00:31:26,759 That's another 675 00:31:26,759 --> 00:31:31,200 good question. Does it Jerry do you have some information 676 00:31:31,200 --> 00:31:32,200 on the lamps? It takes a 677 00:31:32,200 --> 00:31:39,339 village. They plan for 150 watt high-pressure sodium we did 678 00:31:39,339 --> 00:31:39,839 question them 679 00:31:39,839 --> 00:31:42,450 about LED and they said that's just not an option right now 680 00:31:42,450 --> 00:31:43,279 you can have that 681 00:31:43,279 --> 00:31:45,569 but of course it's always something that we can always 682 00:31:45,569 --> 00:31:47,240 entertain later with them 683 00:31:47,240 --> 00:31:50,000 to say can we change these out to LED whenever we get to 684 00:31:50,000 --> 00:31:51,119 that point and know 685 00:31:51,119 --> 00:31:55,299 which LED bulbs that we're going to use within the city of 686 00:31:55,299 --> 00:31:56,880 Denton. Thank you. 687 00:31:56,880 --> 00:32:02,359 If that could be done later could safety lighting be tried 688 00:32:02,359 --> 00:32:04,160 and if it proved not 689 00:32:04,160 --> 00:32:08,269 to be satisfactory at all could it be could continuous 690 00:32:08,269 --> 00:32:10,119 lighting be installed? 691 00:32:10,119 --> 00:32:20,279 Larry do you know if that's a policy policy thing again if 692 00:32:20,279 --> 00:32:21,599 they install the 693 00:32:21,599 --> 00:32:26,089 whole thing is textiles paying to install the lights. Yeah 694 00:32:26,089 --> 00:32:27,240 they're paying 695 00:32:27,240 --> 00:32:29,509 for the lights one with the other. If they pay for safety 696 00:32:29,509 --> 00:32:30,480 lighting they move on and go to 697 00:32:30,480 --> 00:32:32,200 their next thing they're not going to come back and add the 698 00:32:32,200 --> 00:32:32,759 other lights so 699 00:32:32,759 --> 00:32:35,640 that would be at our expense that would be a money-loser 700 00:32:35,640 --> 00:32:36,960 compared to this. 701 00:32:36,960 --> 00:32:43,319 Yeah a big cost. Thank you. Okay all right any other 702 00:32:43,319 --> 00:32:44,400 questions? 703 00:32:44,400 --> 00:32:53,910 We have a recommendation on the safety lighting versus 704 00:32:53,910 --> 00:32:54,920 continuous lighting 705 00:32:54,920 --> 00:33:03,819 to council. Sure. In terms of traffic count, obviously the 706 00:33:03,819 --> 00:33:06,220 areas we're going in. More people seem to be coming from 707 00:33:06,220 --> 00:33:13,349 Oklahoma and other places down there. 35 is going to get 708 00:33:13,349 --> 00:33:18,799 worse or better. I don't know what the cost of cleaning up 709 00:33:18,799 --> 00:33:22,920 accidents are in city services for all of that. 710 00:33:25,000 --> 00:33:28,920 Compared to ten years ago versus now traffic count. Is 711 00:33:28,920 --> 00:33:32,240 there any projections on just 712 00:33:32,240 --> 00:33:37,880 saying I'm leaning towards a continuous lighting because I 713 00:33:37,880 --> 00:33:43,609 'm thinking not just today. Right that's true. No I don't 714 00:33:43,609 --> 00:33:44,880 think so. 715 00:33:44,880 --> 00:33:59,880 Yeah that's a good point. To the north. Yeah. Yeah that's 716 00:33:59,880 --> 00:34:01,839 seen that. Well you know I 717 00:34:01,839 --> 00:34:11,460 think regardless if it's a truly more safe and it's you 718 00:34:11,460 --> 00:34:11,840 know we 719 00:34:11,840 --> 00:34:14,400 although it's going to get safer than it is now while it's 720 00:34:14,400 --> 00:34:15,400 under construction 721 00:34:15,400 --> 00:34:24,039 but it's still a $20,000 per year is a small price to pay 722 00:34:24,039 --> 00:34:26,000 if you can avoid one 723 00:34:26,000 --> 00:34:32,960 accident. Right. I mean that to me and so I'm that's kind 724 00:34:32,960 --> 00:34:35,320 of where I'm leaning. I'm 725 00:34:35,320 --> 00:34:37,690 leaning to the continue. I don't like that they're not 726 00:34:37,690 --> 00:34:38,559 going to split the 727 00:34:38,559 --> 00:34:42,079 difference but I'm more in favor. Yeah their capital cost 728 00:34:42,079 --> 00:34:43,159 up front is probably 729 00:34:43,159 --> 00:34:46,150 double I'm sure or not quite double but pretty close so I'm 730 00:34:46,150 --> 00:34:46,840 sure that's the 731 00:34:46,840 --> 00:34:52,639 reason. I'm not trying to defend text. But I'm I can see 732 00:34:52,639 --> 00:34:54,239 their point that 733 00:34:54,239 --> 00:35:00,400 they're paying a lot more up front for it. True. Yeah. Yeah 734 00:35:00,400 --> 00:35:01,920 . All right is there a 735 00:35:01,920 --> 00:35:09,869 motion then to make a recommendation? Motion and second. 736 00:35:09,869 --> 00:35:11,239 Any other any further 737 00:35:11,239 --> 00:35:15,639 discussion? All in favor say aye. Aye. Any opposed same 738 00:35:15,639 --> 00:35:18,519 sign. Okay thank you Brian. 739 00:35:18,519 --> 00:35:21,039 Appreciate it. 740 00:35:24,000 --> 00:35:29,639 I told you it was a good item. I can't believe I almost 741 00:35:29,639 --> 00:35:35,320 skipped over it. Okay now 742 00:35:35,320 --> 00:35:38,820 we're going to the regular meeting. We have consent agenda 743 00:35:38,820 --> 00:35:40,960 items A, B, and C. Or 744 00:35:40,960 --> 00:35:46,599 there any members of the board that would like to have any 745 00:35:46,599 --> 00:35:48,400 of these pulled 746 00:35:48,400 --> 00:35:51,760 for individual consideration? 747 00:35:54,000 --> 00:36:16,639 A please. Okay item A is pulled. Okay any others? Okay 748 00:36:16,639 --> 00:36:18,960 hearing none then is there 749 00:36:18,960 --> 00:36:25,989 a motion to approve consent agenda items B and C? So moved. 750 00:36:25,989 --> 00:36:28,119 Second. Motion and 751 00:36:28,119 --> 00:36:33,030 second to approve those two items. Any discussion? All in 752 00:36:33,030 --> 00:36:35,559 favor say aye. Aye. Any 753 00:36:35,559 --> 00:36:42,079 opposed same sign. Okay for individual consideration item A 754 00:36:42,079 --> 00:36:44,760 . We have Chuck 755 00:36:44,760 --> 00:36:53,599 Sears from DME. I think the best way to approach this is 756 00:36:53,599 --> 00:36:55,280 just what are your 757 00:36:55,280 --> 00:36:57,559 concerns and questions? We have some pictures and some 758 00:36:57,559 --> 00:37:00,280 things we could show. I 759 00:37:00,280 --> 00:37:04,130 would like to address your concerns rather than a broader 760 00:37:04,130 --> 00:37:06,199 scope. I guess I 761 00:37:06,199 --> 00:37:11,809 did not recall that we were doing GIS over there. Yes ma'am 762 00:37:11,809 --> 00:37:13,159 . I was on that 763 00:37:13,159 --> 00:37:17,039 committee about the wall and I remember the photos the 764 00:37:17,039 --> 00:37:18,639 drawings of having the 765 00:37:18,639 --> 00:37:22,380 the lines and everything initially. So I'm refreshed my 766 00:37:22,380 --> 00:37:23,880 memory please. City 767 00:37:23,880 --> 00:37:28,130 Council approved that I believe in November of 2014 prior 768 00:37:28,130 --> 00:37:28,880 to the 769 00:37:28,880 --> 00:37:34,760 discussions on the wall. The wall discussion came about as 770 00:37:34,760 --> 00:37:36,400 an after 771 00:37:36,400 --> 00:37:43,840 question a question after the initial decision on it. Okay 772 00:37:43,840 --> 00:37:43,840 and. 773 00:37:49,840 --> 00:37:52,110 Yes ma'am your memory is certainly correct. We the City 774 00:37:52,110 --> 00:37:54,760 Council approved 775 00:37:54,760 --> 00:37:58,280 this the site for the Hickory substation and at the time 776 00:37:58,280 --> 00:37:59,360 that they approved it 777 00:37:59,360 --> 00:38:02,000 they also asked that we have an aesthetics committee to 778 00:38:02,000 --> 00:38:02,719 consider the 779 00:38:02,719 --> 00:38:05,429 aesthetic treatment of that and at the time we as an 780 00:38:05,429 --> 00:38:06,719 organization were unaware 781 00:38:06,719 --> 00:38:10,300 of the GIS substations largely. I'm sure Chuck knew about 782 00:38:10,300 --> 00:38:11,400 him in that time but it 783 00:38:11,400 --> 00:38:13,289 wasn't something we were pursuing. It was only when we 784 00:38:13,289 --> 00:38:14,519 started talking about Eagle 785 00:38:14,519 --> 00:38:18,019 substation that we became more aware of the GIS substations 786 00:38:18,019 --> 00:38:19,280 . I'm sure those of 787 00:38:19,280 --> 00:38:21,989 you who were on the board at that time remember those those 788 00:38:21,989 --> 00:38:22,960 discussions and it 789 00:38:22,960 --> 00:38:25,659 was after we decided to do GIS at Eagle that we said well 790 00:38:25,659 --> 00:38:26,320 let's do it at 791 00:38:26,320 --> 00:38:28,989 Hickory at the same time and so we applied the the 792 00:38:28,989 --> 00:38:30,320 treatment that y'all 793 00:38:30,320 --> 00:38:33,369 come up with in that aesthetics committee back to the Hick 794 00:38:33,369 --> 00:38:33,920 ory substation 795 00:38:33,920 --> 00:38:38,199 as a GIS substation. Okay thank you. I recall the 796 00:38:38,199 --> 00:38:42,559 discussion here at PB was the 797 00:38:42,559 --> 00:38:46,909 the cost increase because of taking the lines underground 798 00:38:46,909 --> 00:38:48,719 and just the GIS 799 00:38:48,719 --> 00:38:52,219 technology in general was was quite a bit. I don't know I 800 00:38:52,219 --> 00:38:52,639 think the 801 00:38:52,639 --> 00:38:57,429 recommendation here was not. That is correct. But when it 802 00:38:57,429 --> 00:38:59,400 got to Council they 803 00:38:59,400 --> 00:39:05,420 they looked at the cost and they felt like the the benefit 804 00:39:05,420 --> 00:39:07,039 outweighed the cost. 805 00:39:07,039 --> 00:39:12,280 So I tell you the pictures look great. I think it's I think 806 00:39:12,280 --> 00:39:13,199 it looks very 807 00:39:13,199 --> 00:39:16,699 understand it's expensive but you know it is a very 808 00:39:16,699 --> 00:39:18,400 attractive building. Well 809 00:39:18,400 --> 00:39:23,039 the reason for that was that that was a gateway enter to 810 00:39:23,039 --> 00:39:24,519 the city and that's 811 00:39:24,519 --> 00:39:28,369 that's why the wall came up and and it was a people from 812 00:39:28,369 --> 00:39:29,920 this committee and 813 00:39:29,920 --> 00:39:35,400 also the community that arrived at that design. So yeah. 814 00:39:35,400 --> 00:39:37,400 Just to give you being 815 00:39:37,400 --> 00:39:40,389 that I like show and tell so much. Kim we have three 816 00:39:40,389 --> 00:39:43,639 pictures there that you have. 817 00:39:48,360 --> 00:39:51,360 Right there. 818 00:39:54,519 --> 00:40:00,230 This is what the concept that was selected for a look and 819 00:40:00,230 --> 00:40:01,800 that is the GIS 820 00:40:01,800 --> 00:40:05,300 substation. If you look at and kind of the center of the 821 00:40:05,300 --> 00:40:07,280 taller building there 822 00:40:07,280 --> 00:40:11,429 that is the GIS equipment building itself. If you can 823 00:40:11,429 --> 00:40:13,519 imagine that oh we're 824 00:40:13,519 --> 00:40:18,530 estimating about a 60 by 80 foot building as opposed to 825 00:40:18,530 --> 00:40:20,440 about a 150 by 826 00:40:20,440 --> 00:40:25,269 250 or 300 foot area for outdoor switch gear that would do 827 00:40:25,269 --> 00:40:27,880 the same thing. 828 00:40:28,119 --> 00:40:32,340 Thing we can't predict here is exactly how big or how tall 829 00:40:32,340 --> 00:40:33,679 might be a few feet 830 00:40:33,679 --> 00:40:37,639 more or less one way or the other. But I think we have 831 00:40:37,639 --> 00:40:39,880 another more interesting 832 00:40:39,880 --> 00:40:45,159 picture that that's nice looking by the way. 833 00:40:46,800 --> 00:40:51,489 This is what it looks like out there today. The substation 834 00:40:51,489 --> 00:40:52,639 is going to go 835 00:40:52,639 --> 00:40:55,940 right in this area right here and that's where that wall 836 00:40:55,940 --> 00:40:57,119 that you just looked at 837 00:40:57,119 --> 00:41:03,519 would be placed. But what I would like you to see is what 838 00:41:03,519 --> 00:41:05,320 the impact of that's 839 00:41:05,320 --> 00:41:13,550 going to be. Yes and of course that shows the older above- 840 00:41:13,550 --> 00:41:14,440 ground substation 841 00:41:14,440 --> 00:41:17,239 gone. We have the transmission poles over here that are 842 00:41:17,239 --> 00:41:18,880 going to be behind the 843 00:41:18,880 --> 00:41:22,380 service station and then proceed to the north and west and 844 00:41:22,380 --> 00:41:24,000 south by the way. But 845 00:41:24,000 --> 00:41:31,230 it's quite a shocking difference. It is. That's we got that 846 00:41:31,230 --> 00:41:34,039 and I just wow that's 847 00:41:34,039 --> 00:41:38,559 something else. Any other questions? Well I think we set a 848 00:41:38,559 --> 00:41:41,519 new standard for I've 849 00:41:41,519 --> 00:41:44,250 always said there's no there's no way to make a substation 850 00:41:44,250 --> 00:41:45,119 anything but ugly. 851 00:41:45,119 --> 00:41:52,050 But I stand corrected. There is not a decorative wall been 852 00:41:52,050 --> 00:41:53,159 directed for the 853 00:41:53,159 --> 00:41:56,070 Eagle substation. It'll be our standard concrete fence. 854 00:41:56,070 --> 00:41:57,400 There will be there's a 855 00:41:57,400 --> 00:42:00,900 transmission line going right immediately past the station. 856 00:42:00,900 --> 00:42:01,440 That will 857 00:42:01,440 --> 00:42:04,940 drop in underground but it'll be inside the station that 858 00:42:04,940 --> 00:42:05,880 the underground that 859 00:42:05,880 --> 00:42:09,469 just facilitates making the connections to the station much 860 00:42:09,469 --> 00:42:10,800 easier to do that 861 00:42:10,800 --> 00:42:15,320 little piece. So it won't have quite this. Quite the same 862 00:42:15,320 --> 00:42:17,039 effect. Quite not at all. 863 00:42:17,039 --> 00:42:21,190 It still be a little bit less than it could be but it won't 864 00:42:21,190 --> 00:42:22,599 be this dramatic. 865 00:42:22,599 --> 00:42:25,599 All right. 866 00:42:26,800 --> 00:42:35,159 Steps down. Okay very good. Any other questions on this 867 00:42:35,159 --> 00:42:38,679 item? Is there a 868 00:42:38,679 --> 00:42:43,500 motion to make a recommendation to go forth with the 869 00:42:43,500 --> 00:42:45,760 professional services 870 00:42:45,760 --> 00:42:49,920 contract between the city and Kirkpatrick architecture? I 871 00:42:49,920 --> 00:42:51,440 move approval. 872 00:42:51,440 --> 00:42:58,039 Motion. Second. Second from Allen. There's still four of us 873 00:42:58,039 --> 00:42:59,719 here. Any other 874 00:42:59,719 --> 00:43:05,360 discussion? All in favor say aye. Aye. Any opposed? Same 875 00:43:05,360 --> 00:43:08,599 side. Okay thank you. 876 00:43:09,599 --> 00:43:16,739 Okay next we have item A under items for individual 877 00:43:16,739 --> 00:43:21,280 consideration which we have 878 00:43:21,280 --> 00:43:26,909 the Public Utilities Board meeting minutes of June 26 2017. 879 00:43:26,909 --> 00:43:28,119 These have been 880 00:43:28,119 --> 00:43:35,420 distributed in advance and now if there's any any changes, 881 00:43:35,420 --> 00:43:37,239 operations, 882 00:43:37,239 --> 00:43:45,679 corrections to these minutes? Hearing none those will stand 883 00:43:45,679 --> 00:43:46,239 approved as 884 00:43:46,239 --> 00:43:56,679 submitted. Item B is to consider recommending adoption of 885 00:43:56,679 --> 00:43:58,239 an ordinance 886 00:43:58,239 --> 00:44:01,739 authorizing the city manager or his designee to execute an 887 00:44:01,739 --> 00:44:02,800 advanced funding 888 00:44:02,800 --> 00:44:09,039 agreement in an approximate amount of 2.8 million dollars 889 00:44:09,039 --> 00:44:11,320 between the state of 890 00:44:11,320 --> 00:44:15,079 Texas, TexDOT and the city of Denton regarding water and 891 00:44:15,079 --> 00:44:16,239 wastewater utility 892 00:44:16,239 --> 00:44:20,769 improvements along foreign to market 2181 in relation to 893 00:44:20,769 --> 00:44:22,760 their widening project 894 00:44:22,760 --> 00:44:28,380 between foreign market 2499 and Lillian Miller Parkway. So 895 00:44:28,380 --> 00:44:31,920 at this time 896 00:44:31,920 --> 00:44:37,280 Chad Allen, Chad is going to lead the discussion on this. 897 00:44:47,480 --> 00:44:47,900 Good morning I'm Chad Allen I'm in the capital projects 898 00:44:47,900 --> 00:44:51,480 department. My subject 899 00:44:51,480 --> 00:44:55,159 is like you said the FM 2181 utility relocations advanced 900 00:44:55,159 --> 00:44:56,239 funding agreement. 901 00:44:56,239 --> 00:45:00,929 TexDOT is about to widen Teasley Lane. Yay I'm so excited 902 00:45:00,929 --> 00:45:02,400 about it. As part of 903 00:45:02,400 --> 00:45:04,949 that project we have to move our utilities out of the right 904 00:45:04,949 --> 00:45:06,079 -of-way or up 905 00:45:06,079 --> 00:45:09,800 against the TexDOT right-of-way and to work with TexDOT in 906 00:45:09,800 --> 00:45:10,800 order to move the 907 00:45:10,800 --> 00:45:13,199 utilities we have to enter into this advanced funding 908 00:45:13,199 --> 00:45:14,360 agreement. We have to 909 00:45:14,360 --> 00:45:17,119 give them money up front. They're gonna hire a contractor 910 00:45:17,119 --> 00:45:17,800 and they're gonna move 911 00:45:17,800 --> 00:45:21,800 our utilities. So the action item is like you said to 912 00:45:21,800 --> 00:45:23,719 consider recommending and 913 00:45:23,719 --> 00:45:26,300 adoption of an ordinance that executes this advanced 914 00:45:26,300 --> 00:45:27,599 funding agreement. It's 915 00:45:27,599 --> 00:45:31,690 between the city of Denton and TexDOT. It's about our reloc 916 00:45:31,690 --> 00:45:32,599 ation of our 917 00:45:32,599 --> 00:45:35,650 utilities and in the amount it's going to be approximately 918 00:45:35,650 --> 00:45:38,280 2.8 million dollars. 919 00:45:38,280 --> 00:45:42,329 So here's an overview of the TexDOT scope. TexDOT is going 920 00:45:42,329 --> 00:45:44,239 to widen FM 2181 921 00:45:44,239 --> 00:45:48,920 Teasley Lane from down by Corinth where FM 2499 is up into 922 00:45:48,920 --> 00:45:49,800 Denton to the north 923 00:45:49,800 --> 00:45:54,050 where Wind River Lane is. They're gonna go from a two 924 00:45:54,050 --> 00:45:55,599 through lane road 925 00:45:55,599 --> 00:45:58,719 basically what it is today to six through lanes three in 926 00:45:58,719 --> 00:45:59,480 each direction. 927 00:45:59,480 --> 00:46:02,320 It's gonna be terrific. They're gonna do signal 928 00:46:02,320 --> 00:46:04,559 improvements throughout the 929 00:46:04,559 --> 00:46:07,360 project limits at many of the intersections. They're gonna 930 00:46:07,360 --> 00:46:08,000 replace the 931 00:46:08,000 --> 00:46:11,840 roadside ditches with underground storm drain and they're 932 00:46:11,840 --> 00:46:12,800 gonna build sidewalks 933 00:46:12,800 --> 00:46:15,170 all along the road on both sides throughout the project 934 00:46:15,170 --> 00:46:16,079 limits. It's gonna 935 00:46:16,079 --> 00:46:19,579 be great. As part of the project we have to move our 936 00:46:19,579 --> 00:46:21,280 utilities out of the road or 937 00:46:21,280 --> 00:46:24,110 at least up to the edge of the TexDOT right-of-way. TexDOT 938 00:46:24,110 --> 00:46:25,920 requires this so 939 00:46:25,920 --> 00:46:28,199 that's what our work is. We're also going to install some 940 00:46:28,199 --> 00:46:29,559 new crossings across the 941 00:46:29,559 --> 00:46:33,320 right-of-way. We may have to lower some of our water and 942 00:46:33,320 --> 00:46:34,679 sewer lines to avoid 943 00:46:34,679 --> 00:46:37,489 conflicts with the new storm drain there that TexDOT is 944 00:46:37,489 --> 00:46:39,159 building. So as we've 945 00:46:39,159 --> 00:46:41,659 been working with TexDOT to design our utility relocations 946 00:46:41,659 --> 00:46:42,480 we've identified 947 00:46:42,480 --> 00:46:46,030 reimbursable utility adjustments. Those are utility 948 00:46:46,030 --> 00:46:47,800 adjustments that TexDOT is 949 00:46:47,800 --> 00:46:50,789 going to pay for and then we've also identified betterment. 950 00:46:50,789 --> 00:46:51,559 So I'll talk about 951 00:46:51,559 --> 00:46:53,980 the reimbursable utility adjustments and the betterments on 952 00:46:53,980 --> 00:46:54,639 the next couple 953 00:46:54,639 --> 00:47:00,190 slides. Some of our utilities were already outside the TexD 954 00:47:00,190 --> 00:47:00,920 OT right-of-way. 955 00:47:00,920 --> 00:47:03,809 We had negotiated with property owners. We had gotten eas 956 00:47:03,809 --> 00:47:05,119 ements. We had built our 957 00:47:05,119 --> 00:47:08,619 utilities outside the TexDOT right-of-way but now they've 958 00:47:08,619 --> 00:47:09,039 decided to 959 00:47:09,039 --> 00:47:11,809 widen their road which it's going to be great. We want them 960 00:47:11,809 --> 00:47:12,679 to do that but their 961 00:47:12,679 --> 00:47:16,179 new right-of-way sort of takes over our existing easement 962 00:47:16,179 --> 00:47:17,320 and it forces us to 963 00:47:17,320 --> 00:47:20,869 move our utilities. In that circumstance we get reimbursed 964 00:47:20,869 --> 00:47:22,800 for all of the design 965 00:47:22,800 --> 00:47:25,400 costs, the new easement costs, and the construction of that 966 00:47:25,400 --> 00:47:26,280 work. So those are 967 00:47:26,280 --> 00:47:29,960 reimbursable improvements. Non-reimbursable improvements 968 00:47:29,960 --> 00:47:30,480 are where 969 00:47:30,480 --> 00:47:33,139 the utilities were just in the middle of the road. They've 970 00:47:33,139 --> 00:47:34,599 been there for decades. 971 00:47:34,599 --> 00:47:38,099 We were already inside TexDOT right-of-way and new TexDOT 972 00:47:38,099 --> 00:47:39,039 rules require 973 00:47:39,039 --> 00:47:41,710 that we move those utilities outside the right-of-way. In 974 00:47:41,710 --> 00:47:42,800 that case we have to pay 975 00:47:42,800 --> 00:47:46,880 for that work 100%. Those are non-reimbursable utility 976 00:47:46,880 --> 00:47:47,559 adjustments. So 977 00:47:47,559 --> 00:47:50,550 what we do is we design our plans and we work with TexDOT 978 00:47:50,550 --> 00:47:51,599 to calculate on a 979 00:47:51,599 --> 00:47:54,840 percentage basis what's reimbursable and what's not reimb 980 00:47:54,840 --> 00:47:55,940 ursable. For this 981 00:47:55,940 --> 00:48:00,119 project we've calculated with TexDOT that about 12% of the 982 00:48:00,119 --> 00:48:00,679 wastewater 983 00:48:00,679 --> 00:48:02,960 adjustments are reimbursable. They're going to give us 984 00:48:02,960 --> 00:48:03,679 money for those and 985 00:48:03,679 --> 00:48:07,480 about 81% of the waterline adjustments are reimbursable. 986 00:48:07,480 --> 00:48:08,559 They're going to pay 987 00:48:08,559 --> 00:48:13,110 for that. The rest of the work we have to pay for. We've 988 00:48:13,110 --> 00:48:15,320 also talked to TexDOT 989 00:48:15,320 --> 00:48:18,389 about making betterments. There's some situations where we 990 00:48:18,389 --> 00:48:18,559 have a 991 00:48:18,559 --> 00:48:22,059 utility line out there and we're redesigning lines in the 992 00:48:22,059 --> 00:48:22,519 area and we 993 00:48:22,519 --> 00:48:29,449 choose to make a waterline greater diameter line or we want 994 00:48:29,449 --> 00:48:30,320 to add a 995 00:48:30,320 --> 00:48:32,969 crossing at a certain location across the road and we make 996 00:48:32,969 --> 00:48:34,079 that choice. It's 997 00:48:34,079 --> 00:48:36,820 not really necessary because of the TexDOT work but we 998 00:48:36,820 --> 00:48:37,760 choose to do that. 999 00:48:37,760 --> 00:48:40,969 That's called a betterment and TexDOT will not pay for 1000 00:48:40,969 --> 00:48:44,440 those betterments. So 1001 00:48:44,440 --> 00:48:47,260 the advanced funding agreement that you've seen in your 1002 00:48:47,260 --> 00:48:48,159 backup is a draft 1003 00:48:48,159 --> 00:48:51,659 and we've set out the terms and conditions in the agreement 1004 00:48:51,659 --> 00:48:52,199 and we've 1005 00:48:52,199 --> 00:48:54,909 coordinated with TexDOT and agreed to the terms and 1006 00:48:54,909 --> 00:48:56,840 conditions but the numbers 1007 00:48:56,840 --> 00:48:59,989 in the agreement right now are still estimates. But as far 1008 00:48:59,989 --> 00:49:00,920 as the terms and 1009 00:49:00,920 --> 00:49:03,960 conditions go we are paying for the non reimbursable costs. 1010 00:49:03,960 --> 00:49:04,920 We're paying for the 1011 00:49:04,920 --> 00:49:08,960 betterments and then we also pay for barricades, mobil 1012 00:49:08,960 --> 00:49:10,159 ization, and contingency. 1013 00:49:10,159 --> 00:49:12,639 Those are just things that are associated with almost every 1014 00:49:12,639 --> 00:49:13,599 construction project 1015 00:49:13,599 --> 00:49:16,389 and TexDOT asks us to put those in the agreement on a 1016 00:49:16,389 --> 00:49:17,960 percentage basis. So right 1017 00:49:17,960 --> 00:49:21,639 now the draft agreement says that we're going to send a Tex 1018 00:49:21,639 --> 00:49:23,000 DOT a payment very 1019 00:49:23,000 --> 00:49:26,300 soon in the amount of around 2.8 million dollars. Again 1020 00:49:26,300 --> 00:49:27,360 these are estimates. 1021 00:49:27,360 --> 00:49:30,269 They're based on construction cost estimates that we put 1022 00:49:30,269 --> 00:49:31,599 together so that's 1023 00:49:31,599 --> 00:49:35,949 why the agreement is still called a draft but tomorrow TexD 1024 00:49:35,949 --> 00:49:37,039 OT is receiving 1025 00:49:37,039 --> 00:49:39,800 bids for the project. This is really about to happen 1026 00:49:39,800 --> 00:49:41,400 quickly. Bids come into 1027 00:49:41,400 --> 00:49:44,900 TexDOT tomorrow. So over the next week they're going to be 1028 00:49:44,900 --> 00:49:45,639 reviewing the bids, 1029 00:49:45,639 --> 00:49:47,920 making sure they know who the low bidder or the best 1030 00:49:47,920 --> 00:49:49,159 contractor is. They're going 1031 00:49:49,159 --> 00:49:51,730 to select the contractor and then we're going to take those 1032 00:49:51,730 --> 00:49:52,800 actual bid prices 1033 00:49:52,800 --> 00:49:55,440 and put them into the agreement and calculate a final 1034 00:49:55,440 --> 00:49:56,440 number. Again the 1035 00:49:56,440 --> 00:49:59,199 number that's currently in the backup is an estimate. 1036 00:49:59,199 --> 00:50:00,679 Tomorrow and within the next 1037 00:50:00,679 --> 00:50:03,360 week we're going to determine the final number that's in 1038 00:50:03,360 --> 00:50:05,119 the agreement. And then 1039 00:50:05,119 --> 00:50:08,829 on July 18th we're going to go to City Council and try to 1040 00:50:08,829 --> 00:50:09,679 process and get 1041 00:50:09,679 --> 00:50:12,119 them to approve this advanced funding agreement for this 1042 00:50:12,119 --> 00:50:13,960 project. This project's 1043 00:50:13,960 --> 00:50:17,019 being funded by water and wastewater bond funds that have 1044 00:50:17,019 --> 00:50:18,000 been set aside in 1045 00:50:18,000 --> 00:50:20,440 past years. We've been anticipating this project and 1046 00:50:20,440 --> 00:50:22,079 working with TexDOT. We're so 1047 00:50:22,079 --> 00:50:24,349 glad it's about to happen so this money has been set aside 1048 00:50:24,349 --> 00:50:25,760 previously. And I'll 1049 00:50:25,760 --> 00:50:28,619 be happy to answer any questions you have. I have one for 1050 00:50:28,619 --> 00:50:30,400 clarification. Okay. 1051 00:50:30,400 --> 00:50:35,000 Advanced funding is advanced funding of the estimated total 1052 00:50:35,000 --> 00:50:36,519 cost or it's an 1053 00:50:36,519 --> 00:50:39,630 initial funding and there could be more cost? That's a very 1054 00:50:39,630 --> 00:50:41,800 good question. So let 1055 00:50:41,800 --> 00:50:45,809 me go back to the appropriate slide and then I'll answer 1056 00:50:45,809 --> 00:50:50,159 that. So right now we 1057 00:50:50,159 --> 00:50:53,190 have a draft. It has an estimated number. Tomorrow we get b 1058 00:50:53,190 --> 00:50:54,000 ids and over the next 1059 00:50:54,000 --> 00:50:56,860 week we're gonna have the final numbers. And the way we've 1060 00:50:56,860 --> 00:50:57,760 negotiated this 1061 00:50:57,760 --> 00:51:01,760 agreement with TexDOT, this fourth bullet point here says, 1062 00:51:01,760 --> 00:51:02,599 oh I'm sorry the third, 1063 00:51:02,599 --> 00:51:05,420 and I forgot to mention this earlier, shows that we expect 1064 00:51:05,420 --> 00:51:06,119 this to be the 1065 00:51:06,119 --> 00:51:09,170 maximum payment. We're gonna make them make one payment up 1066 00:51:09,170 --> 00:51:10,039 front and then we 1067 00:51:10,039 --> 00:51:12,329 don't expect to have any other costs associated with this 1068 00:51:12,329 --> 00:51:13,360 project. There's only 1069 00:51:13,360 --> 00:51:15,960 really one situation where we might have to pay more and 1070 00:51:15,960 --> 00:51:17,480 that's if we choose at 1071 00:51:17,480 --> 00:51:19,960 sometime during the project if the city says, oh you know 1072 00:51:19,960 --> 00:51:20,920 what we want to make a 1073 00:51:20,920 --> 00:51:23,769 certain improvement out there, there's already work going 1074 00:51:23,769 --> 00:51:25,119 out there, we choose 1075 00:51:25,119 --> 00:51:28,420 to add a change order to the project. In that case we would 1076 00:51:28,420 --> 00:51:29,480 have to pay for that. 1077 00:51:29,480 --> 00:51:32,329 But if nothing like that changes, if we don't go through 1078 00:51:32,329 --> 00:51:33,400 the effort of doing 1079 00:51:33,400 --> 00:51:36,900 anything like that that we choose to do, this should be the 1080 00:51:36,900 --> 00:51:37,719 total lump sum 1081 00:51:37,719 --> 00:51:43,480 payment that we have to pay. Yeah that was a, sorry Lily, I 1082 00:51:43,480 --> 00:51:46,960 just, the, so they 1083 00:51:46,960 --> 00:51:51,750 they bear the, I mean they bear the cost of any escalators 1084 00:51:51,750 --> 00:51:53,400 in the final contract 1085 00:51:53,400 --> 00:52:01,150 of cost increase because I'm assuming this probably is not 1086 00:52:01,150 --> 00:52:01,679 gonna be done by 1087 00:52:01,679 --> 00:52:04,230 the end of the year. It's gonna take, there's opportunity 1088 00:52:04,230 --> 00:52:05,239 for cost increases as 1089 00:52:05,239 --> 00:52:08,739 we go but that's a good good point that this will be the 1090 00:52:08,739 --> 00:52:10,159 max. That's, once 1091 00:52:10,159 --> 00:52:12,800 we get the numbers. Yes sir, that's really how we try to 1092 00:52:12,800 --> 00:52:13,960 negotiate it. This is sort 1093 00:52:13,960 --> 00:52:16,239 of different than they do all their other agreements so we 1094 00:52:16,239 --> 00:52:16,960 have worked hard 1095 00:52:16,960 --> 00:52:19,440 to make sure that that's the case. Things could happen 1096 00:52:19,440 --> 00:52:21,239 during construction that 1097 00:52:21,239 --> 00:52:24,969 things that we don't anticipate and this contingency cost 1098 00:52:24,969 --> 00:52:26,320 right here, this five 1099 00:52:26,320 --> 00:52:29,260 percent contingency cost is sort of how we're gonna pay for 1100 00:52:29,260 --> 00:52:30,159 a portion of that 1101 00:52:30,159 --> 00:52:34,719 but it's limited which is really good for us. That's good. 1102 00:52:34,719 --> 00:52:37,719 The percentages of the 1103 00:52:37,719 --> 00:52:44,960 reimbursable cost, 12% on wastewater, 81 or so percent on 1104 00:52:44,960 --> 00:52:49,920 water. Kind of, can you 1105 00:52:49,920 --> 00:52:53,619 kind of give an idea of is, if we're paying for 90, 1106 00:52:53,619 --> 00:52:55,880 basically almost 90% of 1107 00:52:55,880 --> 00:53:00,570 the wastewater adjustments, I mean is, how does that, how 1108 00:53:00,570 --> 00:53:01,239 does wastewater 1109 00:53:01,239 --> 00:53:04,920 adjustments compare to water line adjustments? Okay. Is it 1110 00:53:04,920 --> 00:53:07,000 cheaper, is it just a 1111 00:53:07,000 --> 00:53:09,909 fact that it's more in the middle of the road and... That's 1112 00:53:09,909 --> 00:53:11,280 exactly the case. It's 1113 00:53:11,280 --> 00:53:14,579 not about how much it costs, you know, maybe all in all 1114 00:53:14,579 --> 00:53:16,119 they're both $150 a 1115 00:53:16,119 --> 00:53:18,889 foot when you account for everything or less than that but 1116 00:53:18,889 --> 00:53:19,840 the way this number 1117 00:53:19,840 --> 00:53:22,750 is calculated, the 12%, basically is what I tried to 1118 00:53:22,750 --> 00:53:24,119 describe earlier, our 1119 00:53:24,119 --> 00:53:26,460 wastewater lines, unfortunately, they're just in the middle 1120 00:53:26,460 --> 00:53:28,199 of the road. 80% of 1121 00:53:28,199 --> 00:53:30,710 them are in the middle of the road. We have to move them 1122 00:53:30,710 --> 00:53:31,719 according to the new 1123 00:53:31,719 --> 00:53:34,630 rules and we have to bear the brunt of that cost. A lot of 1124 00:53:34,630 --> 00:53:35,960 our water lines were 1125 00:53:35,960 --> 00:53:38,869 outside the existing right-of-way in easements but then Tex 1126 00:53:38,869 --> 00:53:39,760 -Ot widened the 1127 00:53:39,760 --> 00:53:42,059 right-of-way and took over our easements. Well, in that 1128 00:53:42,059 --> 00:53:43,599 case, they pay for it. So a 1129 00:53:43,599 --> 00:53:45,880 much bigger percentage of the water lines were already 1130 00:53:45,880 --> 00:53:46,880 outside the right-of-way. 1131 00:53:46,880 --> 00:53:50,380 Unfortunately, the sewer lines were mostly in by a much 1132 00:53:50,380 --> 00:53:51,840 greater percentage. 1133 00:53:51,840 --> 00:53:57,320 So our 2.8, the majority of that's going to be wastewater 1134 00:53:57,320 --> 00:53:58,880 adjustments? Yes, sir. 1135 00:53:58,880 --> 00:54:11,239 So is the 2.8 million net of reimbursable expenses? Yes, 1136 00:54:11,239 --> 00:54:14,000 the 2.8 takes into account 1137 00:54:14,000 --> 00:54:17,929 what Tex-dot pays for. So the 2.8 is what we owe. The 1138 00:54:17,929 --> 00:54:19,280 overall total was more 1139 00:54:19,280 --> 00:54:22,170 but a lot of that was reimbursable costs like we saw on 1140 00:54:22,170 --> 00:54:23,639 that last side so we 1141 00:54:23,639 --> 00:54:26,630 subtracted those amounts from the overall number and that 2 1142 00:54:26,630 --> 00:54:27,679 .8 is actually 1143 00:54:27,679 --> 00:54:30,880 what we owe textile. The actual number is much higher. They 1144 00:54:30,880 --> 00:54:31,760 pay for a lot of that 1145 00:54:31,760 --> 00:54:35,269 and again they pay for the design, acquiring new easements, 1146 00:54:35,269 --> 00:54:35,599 and 1147 00:54:35,599 --> 00:54:39,880 construction of that reimbursable work. Because this is the 1148 00:54:39,880 --> 00:54:41,119 perfect time to 1149 00:54:41,119 --> 00:54:45,739 improve if it's gonna be all tore up. Are there any other 1150 00:54:45,739 --> 00:54:47,679 locations besides these 1151 00:54:47,679 --> 00:54:49,960 two that you've identified for betterment? Have you looked 1152 00:54:49,960 --> 00:54:51,079 at everything to make 1153 00:54:51,079 --> 00:54:53,900 sure that we're making the betterments we can while it's 1154 00:54:53,900 --> 00:54:55,599 going to be torn up? Yes, ma'am, 1155 00:54:55,599 --> 00:54:58,340 we have. We looked at our master plan. We looked at our 1156 00:54:58,340 --> 00:54:59,280 overall water and 1157 00:54:59,280 --> 00:55:01,989 wastewater goals for the city. We thought about all of 1158 00:55:01,989 --> 00:55:02,960 those when we were doing 1159 00:55:02,960 --> 00:55:05,159 this project because we don't want to come back later and 1160 00:55:05,159 --> 00:55:05,960 re-cut up the road. 1161 00:55:05,960 --> 00:55:07,679 We're not going to do that. We don't want to come back 1162 00:55:07,679 --> 00:55:09,239 later and even work in this 1163 00:55:09,239 --> 00:55:12,119 area again. So we've looked at all of those and we've only 1164 00:55:12,119 --> 00:55:13,079 identified a couple 1165 00:55:13,079 --> 00:55:18,570 of betterments. I assumed you did. Okay. It's gonna be 1166 00:55:18,570 --> 00:55:19,960 painful but it's gonna be 1167 00:55:19,960 --> 00:55:28,309 great after this happens. So the anticipation is that the 1168 00:55:28,309 --> 00:55:29,800 actual roads 1169 00:55:29,800 --> 00:55:38,050 will start being built in January? So the bids come in 1170 00:55:38,050 --> 00:55:40,079 tomorrow. Over the next 1171 00:55:40,079 --> 00:55:43,130 couple of months, TXIL will work with their contractor and 1172 00:55:43,130 --> 00:55:43,800 get them on board 1173 00:55:43,800 --> 00:55:48,440 and get them mobilized. So that'll be September and then 1174 00:55:48,440 --> 00:55:50,119 they'll start with the 1175 00:55:50,119 --> 00:55:52,389 utilities first because they're underground. So they'll 1176 00:55:52,389 --> 00:55:52,800 probably start 1177 00:55:52,800 --> 00:55:55,440 with the sewer and then the water and then they'll start 1178 00:55:55,440 --> 00:55:56,559 working on the roadway. 1179 00:55:56,559 --> 00:55:59,739 So you're right, it could be into next year. Probably will 1180 00:55:59,739 --> 00:56:01,159 be when the road is 1181 00:56:01,159 --> 00:56:03,699 done. I mean when the road construction starts but the 1182 00:56:03,699 --> 00:56:04,639 overall project which 1183 00:56:04,639 --> 00:56:07,730 includes our utilities is going to begin very quickly. Bids 1184 00:56:07,730 --> 00:56:08,679 come in tomorrow. 1185 00:56:08,679 --> 00:56:12,179 Did they say how long they thought that the roads would 1186 00:56:12,179 --> 00:56:15,679 take to be completed before the project is done? 1187 00:56:16,039 --> 00:56:19,929 I'm assuming it's a couple year project. I don't know. A 1188 00:56:19,929 --> 00:56:21,480 couple of years. I would imagine. 1189 00:56:21,480 --> 00:56:25,079 Two, three years possibly. Looks like they've already 1190 00:56:25,079 --> 00:56:26,039 started clearing 1191 00:56:26,039 --> 00:56:30,429 a temporary construction easement along there. I think you 1192 00:56:30,429 --> 00:56:31,679 're probably right. Our 1193 00:56:31,679 --> 00:56:34,000 utilities aren't the only ones that have to be moved. 1194 00:56:34,000 --> 00:56:35,440 Typically franchise 1195 00:56:35,440 --> 00:56:38,400 utilities get out there faster and so there's already been 1196 00:56:38,400 --> 00:56:39,559 work happening in 1197 00:56:39,559 --> 00:56:48,400 the corridor. Okay. Any other questions? No? Then is there 1198 00:56:48,400 --> 00:56:51,760 a motion for item B? 1199 00:56:51,760 --> 00:56:56,010 Move approval. Approval. Motion approved. Second. From Lill 1200 00:56:56,010 --> 00:56:58,159 ia. Any further discussion? 1201 00:56:58,159 --> 00:57:04,000 All in favor say aye. Aye. Any opposed? Same sign. Okay. 1202 00:57:04,000 --> 00:57:05,880 Motion passes. Thank you 1203 00:57:05,880 --> 00:57:11,719 Chad. Appreciate it. Okay. Item C is consider 1204 00:57:11,719 --> 00:57:13,239 recommendation of an ordinance 1205 00:57:13,239 --> 00:57:17,130 accepting competitive proposals to award a contract for the 1206 00:57:17,130 --> 00:57:18,119 excavation and 1207 00:57:18,119 --> 00:57:22,010 construction of landfill cells 3B, C, and D at the City of 1208 00:57:22,010 --> 00:57:24,239 Denton landfill in the 1209 00:57:24,239 --> 00:57:28,110 amount of three approximately three point four million 1210 00:57:28,110 --> 00:57:31,280 dollars and Ethan Cox, 1211 00:57:31,280 --> 00:57:34,159 Director of Solid Waste, is going to lead us in this 1212 00:57:34,159 --> 00:57:36,239 discussion. Good morning. 1213 00:57:36,239 --> 00:57:40,960 Morning. I'm going to try to get us jacked in here. Bear 1214 00:57:40,960 --> 00:57:41,079 with me. 1215 00:57:54,239 --> 00:57:57,239 [inaudible] 1216 00:58:22,239 --> 00:58:27,440 I apologize we're having some technical difficulties here. 1217 00:58:41,800 --> 00:58:45,280 We'll do it the old-fashioned way. 1218 00:58:52,239 --> 00:59:14,570 , all right. Well, I apologize for the delay. So once again, 1219 00:59:14,570 --> 00:59:21,480 my name is Ethan 1220 00:59:21,480 --> 00:59:24,130 Cox. I'm the Director of Solid Waste. The item you have 1221 00:59:24,130 --> 00:59:25,519 before you this morning is 1222 00:59:25,519 --> 00:59:27,969 for the development of some landfill cells. We're 1223 00:59:27,969 --> 00:59:29,679 recommending a proposal or 1224 00:59:29,679 --> 00:59:31,980 recommending a contract with Hammett Excavation for the 1225 00:59:31,980 --> 00:59:32,960 development of those 1226 00:59:32,960 --> 00:59:35,710 cells and so very brief presentation this morning. I'll 1227 00:59:35,710 --> 00:59:36,519 kind of walk you 1228 00:59:36,519 --> 00:59:39,630 through the the ins and outs of the agreement and then I'll 1229 00:59:39,630 --> 00:59:40,320 be happy to 1230 00:59:40,320 --> 00:59:43,820 stand for any questions that you might have. Just a little 1231 00:59:43,820 --> 00:59:45,079 bit of background on 1232 00:59:45,079 --> 00:59:48,119 our facility. Most of you are very familiar with the 1233 00:59:48,119 --> 00:59:49,119 landfill located at 1234 00:59:49,119 --> 00:59:53,820 1527 South Mayhill Road. We have about 152 acres worth of 1235 00:59:53,820 --> 00:59:55,119 land out there used 1236 00:59:55,119 --> 00:59:58,619 for refuse disposal today and that land is divided into 1237 00:59:58,619 --> 01:00:00,519 approximately six phases 1238 01:00:00,519 --> 01:00:04,219 and that is further subdivided into what we call landfill 1239 01:00:04,219 --> 01:00:05,679 cells. Typically there 1240 01:00:05,679 --> 01:00:09,400 are multiple cells in each phase and as we dispose of waste 1241 01:00:09,400 --> 01:00:10,599 we have to keep an 1242 01:00:10,599 --> 01:00:13,190 eye on the rate at which we're disposing of waste and the 1243 01:00:13,190 --> 01:00:14,039 consumption of those 1244 01:00:14,039 --> 01:00:16,739 landfill cells and we have to plan ahead to make sure that 1245 01:00:16,739 --> 01:00:17,679 we have new cells 1246 01:00:17,679 --> 01:00:20,340 available whenever an old cell is getting close to being 1247 01:00:20,340 --> 01:00:21,199 completely full. 1248 01:00:21,199 --> 01:00:25,550 Today or as of last fiscal year we processed about 250,000 1249 01:00:25,550 --> 01:00:26,480 tons of refuse 1250 01:00:26,480 --> 01:00:32,159 and that comes out to about 380,000 cubic yards of waste. 1251 01:00:32,159 --> 01:00:33,760 We have three cells 1252 01:00:33,760 --> 01:00:37,469 currently active today. The cell capacity for those three 1253 01:00:37,469 --> 01:00:38,880 cells is about 2.1 1254 01:00:38,880 --> 01:00:43,000 million cubic yards. Back to the previous slide we are disp 1255 01:00:43,000 --> 01:00:44,519 osing about 380,000 1256 01:00:44,519 --> 01:00:47,559 cubic yards per year so that puts the estimated life of 1257 01:00:47,559 --> 01:00:49,199 that type of airspace 1258 01:00:49,199 --> 01:00:52,409 to about six to seven years and we're closing in on just 1259 01:00:52,409 --> 01:00:53,440 the sixth year of 1260 01:00:53,440 --> 01:00:55,719 these cells and so we're getting very close to these being 1261 01:00:55,719 --> 01:00:56,679 completely full. 1262 01:00:56,679 --> 01:01:00,179 Our estimation today is in November 2017 we're going to be 1263 01:01:00,179 --> 01:01:01,599 about 90 to 95 percent 1264 01:01:01,599 --> 01:01:05,099 full in those cells and that's a critical date because the 1265 01:01:05,099 --> 01:01:05,920 cell development 1266 01:01:05,920 --> 01:01:08,820 as we put new cells in the ground it takes about four to 1267 01:01:08,820 --> 01:01:09,679 four and a half 1268 01:01:09,679 --> 01:01:13,559 months and so we're here mid-July that's going to put us if 1269 01:01:13,559 --> 01:01:15,519 we start today about 1270 01:01:15,519 --> 01:01:18,429 mid-November on those new cells being available to us 1271 01:01:18,429 --> 01:01:20,320 pretty much a transition 1272 01:01:20,320 --> 01:01:22,840 from our existing cells into the new cells immediately 1273 01:01:22,840 --> 01:01:25,000 happening thereafter. 1274 01:01:25,000 --> 01:01:29,559 Whenever we go through cell development I provide a little 1275 01:01:29,559 --> 01:01:30,639 bit of a cross-section 1276 01:01:30,639 --> 01:01:32,949 here this is from the National Waste and Recycling 1277 01:01:32,949 --> 01:01:34,800 Association. This is pretty 1278 01:01:34,800 --> 01:01:37,260 indicative of the the type of landfill cell that you'll see 1279 01:01:37,260 --> 01:01:38,079 at our facility if 1280 01:01:38,079 --> 01:01:41,139 you come out and visit us. They're not necessarily going to 1281 01:01:41,139 --> 01:01:42,000 be doing all this 1282 01:01:42,000 --> 01:01:44,289 workforce but I'll kind of guide you through if you'll 1283 01:01:44,289 --> 01:01:45,039 follow my mouse. 1284 01:01:45,039 --> 01:01:47,969 Essentially what we ask of the developer is that they dig 1285 01:01:47,969 --> 01:01:50,199 out about 550,000 cubic 1286 01:01:50,199 --> 01:01:52,590 yards worth of soil and then they're also going to be 1287 01:01:52,590 --> 01:01:53,800 responsible for laying 1288 01:01:53,800 --> 01:01:56,000 a lot of these liners here that you see at the bottom of 1289 01:01:56,000 --> 01:01:57,159 the cell. So there's 1290 01:01:57,159 --> 01:01:59,980 going to be a compacted clay liner as well as a drainage 1291 01:01:59,980 --> 01:02:01,119 layer, a geomembrane 1292 01:02:01,119 --> 01:02:04,619 liner. They're also going to be installing some sumps which 1293 01:02:04,619 --> 01:02:05,360 is essentially 1294 01:02:05,360 --> 01:02:08,860 for the leachate collection. Leachate is a fancy word for 1295 01:02:08,860 --> 01:02:10,079 the water and liquids 1296 01:02:10,079 --> 01:02:13,610 that contact the waste out at our facility. Because we run 1297 01:02:13,610 --> 01:02:14,719 an enhanced 1298 01:02:14,719 --> 01:02:16,989 leachate recirculation system they're also going to be 1299 01:02:16,989 --> 01:02:17,880 installing some pumps 1300 01:02:17,880 --> 01:02:21,380 for us which essentially takes that liquid pumps it up this 1301 01:02:21,380 --> 01:02:22,239 hill here and we 1302 01:02:22,239 --> 01:02:24,989 spray that back on the working face. The reason why we do 1303 01:02:24,989 --> 01:02:26,440 that is that allows for 1304 01:02:26,440 --> 01:02:30,139 advanced degradation of the waste pack. It also generates 1305 01:02:30,139 --> 01:02:31,440 some additional gas 1306 01:02:31,440 --> 01:02:34,590 that we collect and turn into electricity. Most of the rest 1307 01:02:34,590 --> 01:02:35,239 of this that 1308 01:02:35,239 --> 01:02:38,739 you see on here is outside of the scope of this project but 1309 01:02:38,739 --> 01:02:39,360 if you drive 1310 01:02:39,360 --> 01:02:42,269 around the landfill you'll typically see these features out 1311 01:02:42,269 --> 01:02:43,199 there as well. So 1312 01:02:43,199 --> 01:02:45,469 this development that we're talking about here it is for 1313 01:02:45,469 --> 01:02:46,000 three cells 1314 01:02:46,000 --> 01:02:50,360 spanning about 18.8 acres. We believe at the end of this 1315 01:02:50,360 --> 01:02:51,800 project that we'll have 1316 01:02:51,800 --> 01:02:55,300 the ability to access about 2.4 million cubic yards worth 1317 01:02:55,300 --> 01:02:57,039 of airspace and again 1318 01:02:57,039 --> 01:02:59,320 at our current rate of fill we estimate that that'll take 1319 01:02:59,320 --> 01:03:00,239 just over six years 1320 01:03:00,239 --> 01:03:04,000 for us to fill up that airspace. In your AIS I believe we 1321 01:03:04,000 --> 01:03:05,199 said six to ten years 1322 01:03:05,199 --> 01:03:07,650 the interesting thing about this development is this is 1323 01:03:07,650 --> 01:03:08,159 happening 1324 01:03:08,159 --> 01:03:11,000 parallel to some other cells that we have and so as these 1325 01:03:11,000 --> 01:03:11,800 cells start to 1326 01:03:11,800 --> 01:03:14,690 become filled up then that also gives us the the airspace 1327 01:03:14,690 --> 01:03:15,960 in between those cells 1328 01:03:15,960 --> 01:03:18,480 just kind of imagine a V in between there and so that 1329 01:03:18,480 --> 01:03:19,480 accounts for those 1330 01:03:19,480 --> 01:03:23,590 extra years that we may be able to gain by this development 1331 01:03:23,590 --> 01:03:26,320 . This is a photo of 1332 01:03:26,320 --> 01:03:29,320 our last landfill cell development very similar to what you 1333 01:03:29,320 --> 01:03:30,360 saw on the previous 1334 01:03:30,360 --> 01:03:33,860 slide. This liner right here is actually the drainage 1335 01:03:33,860 --> 01:03:34,920 layers I understand it. 1336 01:03:34,920 --> 01:03:38,650 This is an old cell over here kind of give you an idea of 1337 01:03:38,650 --> 01:03:39,519 how these are 1338 01:03:39,519 --> 01:03:42,699 positioned and then you also kind of see a sump right here 1339 01:03:42,699 --> 01:03:43,599 where the liquids 1340 01:03:43,599 --> 01:03:46,869 actually pooling right there so as this gets developed this 1341 01:03:46,869 --> 01:03:47,519 is kind of a 1342 01:03:47,519 --> 01:03:51,389 snapshot of what we'll see on the ground. What we we issued 1343 01:03:51,389 --> 01:03:52,800 a request for 1344 01:03:52,800 --> 01:03:56,960 proposals for this project about 200 and some odd firms 1345 01:03:56,960 --> 01:03:58,719 responded we had or we 1346 01:03:58,719 --> 01:04:02,010 sent it out to 200 and some odd firms six firms responded 1347 01:04:02,010 --> 01:04:03,199 as qualified bidders 1348 01:04:03,199 --> 01:04:06,239 of those we really narrowed it down to two finalists and 1349 01:04:06,239 --> 01:04:07,400 what we believe is the 1350 01:04:07,400 --> 01:04:10,510 best value is with Hammett Excavation not only were they 1351 01:04:10,510 --> 01:04:11,599 the lowest bidder 1352 01:04:11,599 --> 01:04:14,590 they have a lot of experience in the industry performing 1353 01:04:14,590 --> 01:04:15,559 this type of work 1354 01:04:15,559 --> 01:04:19,059 and most importantly as I mentioned earlier they were the 1355 01:04:19,059 --> 01:04:19,760 most responsive in 1356 01:04:19,760 --> 01:04:22,730 the project timeline as well. The award that we're 1357 01:04:22,730 --> 01:04:24,559 recommending to you today is 1358 01:04:24,559 --> 01:04:28,159 for 3.48 million dollars and we are budgeted about four 1359 01:04:28,159 --> 01:04:28,960 million so we do 1360 01:04:28,960 --> 01:04:31,230 think we'll have a little bit of savings if all goes well 1361 01:04:31,230 --> 01:04:32,360 through this project. 1362 01:04:32,360 --> 01:04:36,710 So that's pretty much it for the presentation. Next steps 1363 01:04:36,710 --> 01:04:38,159 is you know if 1364 01:04:38,159 --> 01:04:40,610 you recommend this then we'll take this forward to the City 1365 01:04:40,610 --> 01:04:41,440 Council next week 1366 01:04:41,440 --> 01:04:44,699 and then begin work shortly thereafter if they approve it 1367 01:04:44,699 --> 01:04:46,280 as well and with that 1368 01:04:46,280 --> 01:04:50,079 I'm happy to stand for any questions you might have. Have 1369 01:04:50,079 --> 01:04:51,440 we worked with them 1370 01:04:51,440 --> 01:04:54,780 before? It's my understanding this is the first time that 1371 01:04:54,780 --> 01:04:55,280 we're going to be 1372 01:04:55,280 --> 01:04:57,559 working with Hammett Excavation. They do have several 1373 01:04:57,559 --> 01:04:58,639 decades of experience in 1374 01:04:58,639 --> 01:05:04,110 the industry and they came with some very solid references 1375 01:05:04,110 --> 01:05:04,639 as well. 1376 01:05:04,639 --> 01:05:12,039 Okay questions? Just as a matter of curiosity I know we're 1377 01:05:12,039 --> 01:05:13,599 when I see 90 to 1378 01:05:13,599 --> 01:05:17,440 95 percent capacity on the cell we're using that kind of 1379 01:05:17,440 --> 01:05:17,960 kind of press the 1380 01:05:17,960 --> 01:05:20,539 panic button a little bit but I know we get we're four 1381 01:05:20,539 --> 01:05:23,119 months out but we are 1382 01:05:23,119 --> 01:05:27,130 picking up capacity from our mining operation aren't we and 1383 01:05:27,130 --> 01:05:27,679 some of the old 1384 01:05:27,679 --> 01:05:31,480 cells? The mining operation has not started yet and so and 1385 01:05:31,480 --> 01:05:32,760 when we do start 1386 01:05:32,760 --> 01:05:36,500 mining then if my answer is correct and I'm going to look 1387 01:05:36,500 --> 01:05:37,599 over here for some 1388 01:05:37,599 --> 01:05:40,380 nods or some shakes of the head it may be 10 to 15 years 1389 01:05:40,380 --> 01:05:41,360 before we actually get 1390 01:05:41,360 --> 01:05:45,519 to use that land space. So they may affect not this one or 1391 01:05:45,519 --> 01:05:46,280 the next one maybe the 1392 01:05:46,280 --> 01:05:49,789 third down. Exactly that's correct. The biggest thing with 1393 01:05:49,789 --> 01:05:50,599 the landfill 1394 01:05:50,599 --> 01:05:53,659 development is these start getting full the area up on top 1395 01:05:53,659 --> 01:05:54,639 is really the thing 1396 01:05:54,639 --> 01:05:56,900 that we've got to be concerned about. There's not as much 1397 01:05:56,900 --> 01:05:57,400 room to turn around 1398 01:05:57,400 --> 01:06:01,099 because you're essentially coming up to form a peak up 1399 01:06:01,099 --> 01:06:02,519 there and so we do have 1400 01:06:02,519 --> 01:06:06,570 some ability to run a little bit long on this but time is 1401 01:06:06,570 --> 01:06:08,199 kind of of the essence 1402 01:06:08,199 --> 01:06:12,639 as you alluded to. What effect does recycling have on the 1403 01:06:12,639 --> 01:06:15,880 timeline of these 7 to 10 years? 1404 01:06:15,880 --> 01:06:18,440 It has a very big effect and the more you can divert then 1405 01:06:18,440 --> 01:06:19,599 that's just less cubic 1406 01:06:19,599 --> 01:06:22,030 yardage going into the landfill and I was looking at some 1407 01:06:22,030 --> 01:06:22,880 figures the other 1408 01:06:22,880 --> 01:06:25,159 day I think we're at about a 30 percent diversion rate 1409 01:06:25,159 --> 01:06:26,320 thereabouts between 30 1410 01:06:26,320 --> 01:06:30,289 and 40 percent and so that is definitely something that we 1411 01:06:30,289 --> 01:06:31,599 are very focused on at 1412 01:06:31,599 --> 01:06:35,099 our facility especially as this region continues to grow we 1413 01:06:35,099 --> 01:06:36,000 've got to do our 1414 01:06:36,000 --> 01:06:38,940 best offset and make good use of our airspace that we have 1415 01:06:38,940 --> 01:06:39,920 available to us. 1416 01:06:39,920 --> 01:06:43,360 So we're at 30 to 40 percent right now in recycling? 1417 01:06:43,360 --> 01:06:47,400 That is I believe it's within that range it has been 1418 01:06:47,400 --> 01:06:48,800 growing the last two to three years our 1419 01:06:48,800 --> 01:06:51,840 staff has undertaken a lot of efforts to not just increase 1420 01:06:51,840 --> 01:06:52,920 recycling but we also 1421 01:06:52,920 --> 01:06:56,420 have our building materials recovery operation and a number 1422 01:06:56,420 --> 01:06:57,239 of other things 1423 01:06:57,239 --> 01:06:59,519 that we do out there to divert as much material from the 1424 01:06:59,519 --> 01:07:00,360 landfills we can. 1425 01:07:00,360 --> 01:07:03,360 What is our overall goal as far as recycling goes? 1426 01:07:03,360 --> 01:07:07,360 I believe it's 40 percent is that correct? 1427 01:07:07,360 --> 01:07:07,860 40? 1428 01:07:07,860 --> 01:07:09,860 We're getting very close. 1429 01:07:09,860 --> 01:07:19,320 We talked about the mining some time ago is there a 1430 01:07:19,320 --> 01:07:22,360 particular reason we're not proceeding with that? 1431 01:07:22,360 --> 01:07:25,239 With the new city manager one of the things that we're 1432 01:07:25,239 --> 01:07:26,360 taking a look at with a lot of these 1433 01:07:26,360 --> 01:07:29,860 projects is putting together performance to make sure that 1434 01:07:29,860 --> 01:07:31,000 the financial analysis 1435 01:07:31,000 --> 01:07:34,090 and the workup on the project is sound basically just 1436 01:07:34,090 --> 01:07:35,800 checking our math and 1437 01:07:35,800 --> 01:07:38,619 sharpening our pencils on that so that is something that we 1438 01:07:38,619 --> 01:07:39,400 are in the progress 1439 01:07:39,400 --> 01:07:42,900 of dealing with mining right now we believe with the air 1440 01:07:42,900 --> 01:07:43,880 space gains that is 1441 01:07:43,880 --> 01:07:47,380 going to shake out for us and that's certainly something we 1442 01:07:47,380 --> 01:07:47,519 can 1443 01:07:47,519 --> 01:07:49,880 circle back and provide the public utilities board with 1444 01:07:49,880 --> 01:07:50,639 some additional 1445 01:07:50,639 --> 01:07:53,639 information once we're complete with that. 1446 01:07:53,639 --> 01:07:57,139 Our estimation right now is that if all goes well we will 1447 01:07:57,139 --> 01:07:58,000 be looking to break 1448 01:07:58,000 --> 01:08:01,000 ground on the mining operation sometime this fall. 1449 01:08:01,000 --> 01:08:03,579 We have most of the equipment there's still I think one big 1450 01:08:03,579 --> 01:08:04,519 piece of equipment 1451 01:08:04,519 --> 01:08:07,510 that we're waiting on from the manufacturer but outside of 1452 01:08:07,510 --> 01:08:08,079 that it's 1453 01:08:08,079 --> 01:08:11,230 really just making sure that we understand how this process 1454 01:08:11,230 --> 01:08:11,880 is going to 1455 01:08:11,880 --> 01:08:15,960 work how we're going to track its effectiveness and that we 1456 01:08:15,960 --> 01:08:16,840 're making the 1457 01:08:16,840 --> 01:08:20,300 appropriate decisions with the financial component of this 1458 01:08:20,300 --> 01:08:20,800 as well as the 1459 01:08:20,800 --> 01:08:23,800 operational component. 1460 01:08:23,800 --> 01:08:29,270 I noticed the the bids on from from the two finalists were 1461 01:08:29,270 --> 01:08:30,880 very very close and 1462 01:08:30,880 --> 01:08:36,359 what I think what I heard was that really the the time the 1463 01:08:36,359 --> 01:08:38,800 delivery it was 1464 01:08:38,800 --> 01:08:42,300 a big factor absolutely in the one that you're recommending 1465 01:08:42,300 --> 01:08:43,600 Hammett. 1466 01:08:43,600 --> 01:08:50,600 134 days compared to 200. 1467 01:08:50,600 --> 01:08:56,079 All right any is there a motion then to make a 1468 01:08:56,079 --> 01:08:56,600 recommendation? 1469 01:08:56,600 --> 01:09:05,520 So moved. Second. Motion second to recommend approval of to 1470 01:09:05,520 --> 01:09:08,119 approve Hammett 1471 01:09:08,119 --> 01:09:15,119 excavation any other discussion? 1472 01:09:15,119 --> 01:09:21,119 All in favor say aye. Aye. Any opposed same sign. 1473 01:09:21,119 --> 01:09:28,760 Okay thank you. Thanks Ethan. Item D which is the ACM 1474 01:09:28,760 --> 01:09:29,119 updates. 1475 01:09:29,119 --> 01:09:36,880 We don't have any specific reports there we do have several 1476 01:09:36,880 --> 01:09:37,760 items that are marked as 1477 01:09:37,760 --> 01:09:41,880 complete. Certainly add anything in the future to that that 1478 01:09:41,880 --> 01:09:42,640 the board has that 1479 01:09:42,640 --> 01:09:50,890 they want us to look at. Anything to add at this time? No. 1480 01:09:50,890 --> 01:09:53,920 Okay concluding items 1481 01:09:53,920 --> 01:10:02,460 any any inquiries from the public or public utility members 1482 01:10:02,460 --> 01:10:05,199 on anything that 1483 01:10:05,199 --> 01:10:14,340 we might want to see in future agendas? No. Hearing none is 1484 01:10:14,340 --> 01:10:15,439 there a motion to 1485 01:10:15,439 --> 01:10:23,880 adjourn? Moved and seconded. All in favor say aye. Aye. Any 1486 01:10:23,880 --> 01:10:28,640 opposed same sign. Thank you.