WEBVTT

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Okay, let's call the May 22, 2017 Public Utility Board

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meeting to order.

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Our first item is our consent agenda.

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We have three items on the consent agenda.

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Would any member like to pull any of those items for

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individual consideration?

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Hearing none then, is there a motion to approve the consent

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agenda as presented?

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Motion from Lillian?

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Second.

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Second.

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Any discussion?

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All in favor say aye.

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Aye.

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Any opposed?

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Same sign, consent agenda passes.

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Next we have the Public Utility Board meeting minutes of

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May 8, 2017.

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Those have been distributed prior to.

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Any corrections, amendments to those?

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Any one?

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Hearing none then those will be approved as submitted.

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Item B, and I think Dr. Banks is going to do the

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presentation on this.

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Good morning everyone.

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I can't think of a more exciting topic to have on a Monday

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morning than to talk about

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fire sprinkler tap fees and tap and meter fees.

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So I hope you all enjoy the ride.

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This is a topic that has a little bit of history associated

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with it that I think is important

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to this discussion.

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And so I want to talk a little bit, talk about what a fire

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sprinkler tap fee actually is

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and then give you a little bit of that history to kind of

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show you what led up to the point

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that we're at.

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So a fire sprinkler tap is just a water line tap fee.

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It is usually a larger line than you'll see for a service

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tap.

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That's really about the only distinction there.

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The tap is made on the line itself.

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A gate valve is installed and then the person that's

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requiring the fire sprinkler tap is

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responsible for the expenses of extending that service to

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their facility.

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The fees do depend on tap size and then the installation

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type, whether it's a paved or

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unpaved situation.

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Fees are based on our average installation cost, which is

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always we try to base our fees

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on cost of service.

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And so these are no exceptions.

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We take a look at the cost and every year we put together a

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cost of service analysis

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that will show what these fees actually are.

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This is included in the utility fee schedule that you'll

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see every year at the end of

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the budget process and then it goes on to be adopted by

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ordinance by the city council.

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And if site conditions differ substantially from average

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conditions or if we have a specific

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requirement that's requested by fire, charges are based on

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the actual cost of the installation

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itself.

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So a little bit of history on this.

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The fees were charged for fire sprinkler taps just like any

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other tap prior to 1991.

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And in '91 there was a new fire sprinkler system ordinance

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that was adopted citywide.

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And at the time that was a much more stringent ordinance

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than existed in the DFW Metroplex.

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And so there was discussion and ultimately an agreement by

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council to waive these fees

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for a temporary but unspecified period of time.

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So basically the language that you see in the utility code

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of ordinances stated upon

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written request to the superintendent, the utility

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department shall waive the installation

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charges for water taps exclusively dedicated to fire sprink

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ler taps.

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The superintendent shall have sole discretion in the

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application of this subsection.

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Similar language was actually included in the water rate

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schedules and has been in place

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since 1992.

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That language is in there today.

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And around 2000 there were conversations between fire and

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water department staff that indicated

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that the Denton sprinkler ordinance was consistent now with

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other Metroplex cities.

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In other words those Metroplex cities had caught up with

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our code.

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This prompted in 2001 the water department to survey 41

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cities, 21 were from Texas,

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9 were in the Metroplex, 20 from around the United States

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and tried to determine whether

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fire tap fees were actually charged by these entities.

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All of them required the developer or building owner to pay

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a fire tap and connection fee.

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And this prompted an item to be brought to the public

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utility board in March 2001 recommending

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charging for the fire sprinkler taps.

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And based on the PV direction at the time staff began to

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assess fire tap fees in 2001

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and have been doing so since that time.

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However, that language was not changed in either the code

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of ordinances or in the rate

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schedule itself.

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And that has caused some confusion through the years as to

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why that language still exists.

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We were asked to bring this information to the council on

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February 14th and that was

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a request by the mayor.

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And in April this item was brought forward as a part of

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bringing this information forward

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as a work session to council.

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We conducted a survey of 19 area cities in March of 2017.

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We felt that the previous 41 city survey was quite dated

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and we wanted to be sure that

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this information that we were bringing forward was as

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current as possible.

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18 of these cities charged fire tap fees as a part of the

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regular tap fees.

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One charged a separate fee for the water line tap for a

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fire tap plus a one-time demand

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charge that was based on the tap size.

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So they all charged this one was just did it in a little

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bit of a different way.

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So as I stated, we had a request to bring this forward in

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February.

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We ended up having a work session on April 18th with the

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council.

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The council was direction from that work session was to

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remove references to waiving fees for

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fire sprinkler taps from 26-126-1 of the code of ordinances

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and to remove that language

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from the water rate schedule and continue to collect fire

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sprinkler tap fees as we have

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been since 2001.

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We did get into a discussion about clarifying what is

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included in the standard water tap

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and meter fee.

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The council felt that our rate schedule needed some

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additional language so that the applicants

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would understand exactly what the fee they were paying

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actually went towards and what

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the applicant was responsible for.

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And so we were asked to clarify what was included in the

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standard water tap and meter fee and

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clarify when a special price quote to perform nonstandard

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work would apply.

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So exhibits two and three of your agenda information sheets

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show the changes that we have made

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in response to the council request.

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We removed the 1991 language about waiving fire tap fees

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from the code of ordinances and

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from the current and future water rate schedules.

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We are looking at clarifying language for the rate schedule

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itself.

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And all of these will have to be taken forward to the city

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council with an ordinance to enact

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these changes.

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So right now the current water rate schedule, if the board

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direction is to move forward

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with this, will be modified outside of our normal sequence.

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We'll try to get that done as quickly as we can with the

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council.

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So that will happen before it would usually happen at the

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end of the budget cycle when

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we adopt the entire rate schedule.

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Real quickly, I know this is a bit tedious because it's

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code language, but I wanted to

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be sure that we worked through the additions that we have

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made to the rate schedule.

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For the water taps with meter section, we added the text

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that you see on the screen

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to the beginning of that section basically explaining that

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the installation of the water

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main tap, service line from the main to the water meter,

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the meter box and the water meter

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itself are actually included in those fees.

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Water impact fees are not included.

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And for situations where portions of the installation

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requires a pavement cut or the repair or water

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service line has to be bored underneath the street, the

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paved street fee shall apply.

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We do have a nuance with some of our streets that are

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constructed of full concrete panels.

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Those panels are weakened if you just cut them and patch

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them.

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And so what we are requiring on those is a full concrete

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panel section replacement.

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And so in that particular instance, if you've got a meter

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that's larger than two inches

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or a full concrete panel section that has to be removed,

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that takes you to the special

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price quote section which is called fees for installations

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not listed.

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Water meter fees, just the meter itself, this would be

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installation for water meters for

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new developments and existing properties that are

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requesting a larger water meter as long

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as they have an adequately sized water tap and service line

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.

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This fee would include the installation and setup of a new

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meter, new water meter box

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if required.

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Impact fees are not included.

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And again, for those meters that are larger than two inches

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, we would provide a special

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price quotation.

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For the relocates, this is for relocating an existing water

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meter to remove them from

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a conflict like if someone wanted to put in a driveway or

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sidewalk or other type of surface

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obstruction.

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This fee would cover relocation of the meter box itself and

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the water meter, water service

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line up to 10 feet.

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It does not include pavement removal or replacement.

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And for distances longer than 10 feet, we'll provide a

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price quotation in increments of

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10 feet.

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The taps themselves, one of the things that we've done that

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was causing a little bit of

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a confusion was that the water line tap section currently

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has taps for one inch and two inch

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lines.

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Those are covered elsewhere in the fee schedule, so we

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simply removed those from the -- from

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this section.

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This will cover larger than two inch diameter service lines

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and those fire lines that are

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installed by a private contractor.

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The fee includes the tapping sleeve itself and the

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isolation gate valve, the installation

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of the tap and removal and restoration of the pavement for

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water tap installation only.

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The contractor in this case is responsible for installing

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the main line extensions, service

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lines, and fire lines from that tapping sleeve isolation

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valve to its point of service.

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As I stated, we removed the one inch and two inch taps.

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And for those taps that impact a concrete pavement that

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require a full panel removal

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and replacement, we'll provide a special price quote.

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We did want to put in there -- this is asked of us on

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occasion -- we can offer to make

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a short extension of the main or service line to the

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backside of the street curb.

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That makes it a little bit easier for the contractor to

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pick that up and take that on

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to the point of service.

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And so while we're out there doing that, if they so choose,

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we can provide a special price

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quote for doing that activity.

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And then for the fees for installations, not listed section

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, we modified this to make it

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consistent with 126.1.

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It was a little bit different in the fee schedule requiring

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a 50% upfront.

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That was inconsistent with 126.1, which required an upfront

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payment based on an estimate and

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then the final payment based on the actual cost of doing

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the work.

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So we made that change.

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So I know that was a bit tedious and a lot of information,

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but those are the changes

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that we're proposing as staff to address the council

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concerns.

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And I'll be happy to answer any questions anyone has.

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I have one on this last slide.

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The change is from paying 50% upfront to the entire amount.

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That's correct.

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Right.

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And that is currently what is required in our code of ordin

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ances.

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Barbara, thank you for the question.

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You mentioned on page two, there are a couple of terms on

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page two and page seven talking

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about average conditions and nonstandard.

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Are there definitions for that?

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How does one know?

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What we do when we set a meter fee cost of service is that

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we are, when we're going out

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there and doing the work, we're actually collecting

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information on the cost of materials, the

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cost of labor, what it takes to do a line bore, anything

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that goes into it.

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And we come up with a standard fee or an average fee that

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actually goes into the rate schedule.

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And so that is based on our normal conditions of installing

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a meter.

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We look at that every year and base our fees on that actual

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cost.

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And so what we will look at is basically are we going to be

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within the range of that cost?

00:15:21.440 --> 00:15:26.110
And we have a tendency to deviate maybe 10% on either side

00:15:26.110 --> 00:15:27.279
on average.

00:15:27.279 --> 00:15:30.990
And so if we're substantially above that, that kind of

00:15:30.990 --> 00:15:33.480
pushes us into that nonstandard realm.

00:15:33.480 --> 00:15:36.700
And so what we're trying to do is we're trying to set a fee

00:15:36.700 --> 00:15:38.840
that makes it easy to administer

00:15:38.840 --> 00:15:42.559
and that everybody understands what that fee is.

00:15:42.559 --> 00:15:46.730
But at the same time, if we've got an installation that is

00:15:46.730 --> 00:15:49.919
much more expensive than the established

00:15:49.919 --> 00:15:53.769
fee, then the cost of service approach would indicate that

00:15:53.769 --> 00:15:55.600
we need to do a special price

00:15:55.600 --> 00:15:56.840
quote.

00:15:56.840 --> 00:16:01.309
And the person that would be in that position would know

00:16:01.309 --> 00:16:03.919
before they began how much they

00:16:03.919 --> 00:16:05.200
were going to have to pay?

00:16:05.200 --> 00:16:07.750
As a part of the development review process, what they're

00:16:07.750 --> 00:16:09.139
proposing, we'd be able to go

00:16:09.139 --> 00:16:13.690
out there and take a look at the situation and come up with

00:16:13.690 --> 00:16:15.799
if they're in a situation

00:16:15.799 --> 00:16:18.740
where we have a nonstandard, they would know that

00:16:18.740 --> 00:16:19.720
beforehand.

00:16:19.720 --> 00:16:20.720
Okay.

00:16:20.720 --> 00:16:21.720
Thank you.

00:16:21.720 --> 00:16:22.720
Any other questions?

00:16:22.720 --> 00:16:27.000
No?

00:16:27.000 --> 00:16:31.279
Okay.

00:16:31.279 --> 00:16:32.279
Thank you, Kenny.

00:16:32.279 --> 00:16:33.279
Appreciate it.

00:16:33.279 --> 00:16:34.279
Thank you.

00:16:34.279 --> 00:16:35.279
Is there a recommendation?

00:16:35.279 --> 00:16:36.279
Yeah.

00:16:36.279 --> 00:16:38.960
I was about to get to that.

00:16:38.960 --> 00:16:45.309
Is there a, excuse me, a motion then for recommendation on

00:16:45.309 --> 00:16:48.600
to adopt this as presented?

00:16:48.600 --> 00:16:49.600
Second.

00:16:49.600 --> 00:16:50.600
Okay.

00:16:50.600 --> 00:16:51.600
First and second.

00:16:51.600 --> 00:16:52.600
Any further discussion?

00:16:52.600 --> 00:16:53.600
All in favor say aye.

00:16:53.600 --> 00:16:54.600
Aye.

00:16:54.600 --> 00:16:55.600
Any opposed?

00:16:55.600 --> 00:16:56.600
Same sign.

00:16:56.600 --> 00:16:57.600
Okay.

00:16:57.600 --> 00:16:58.600
Motion passes.

00:16:58.600 --> 00:16:59.600
Item C is a matrix.

00:16:59.600 --> 00:17:00.600
And AC, or excuse me, ACM report.

00:17:00.600 --> 00:17:01.600
I don't know.

00:17:01.600 --> 00:17:26.119
I think the only thing...

00:17:26.119 --> 00:17:31.920
Okay.

00:17:31.920 --> 00:17:35.799
Yes.

00:17:35.799 --> 00:17:38.799
Barbara?

00:17:38.799 --> 00:17:41.799
Are you ready for us to add something?

00:17:41.799 --> 00:17:42.799
Sure.

00:17:42.799 --> 00:17:43.799
Absolutely.

00:17:43.799 --> 00:17:48.509
I'd just like an update on the sale of the coal plant and

00:17:48.509 --> 00:17:51.240
where we are on our electrical

00:17:51.240 --> 00:17:52.240
work.

00:17:52.240 --> 00:18:00.099
I'm seeing the lot on 288 grow void of equipment and

00:18:00.099 --> 00:18:01.079
materials.

00:18:01.079 --> 00:18:05.519
And I just, if you could bring us up to date on how close

00:18:05.519 --> 00:18:08.079
we are to being done, how much

00:18:08.079 --> 00:18:09.079
is left?

00:18:09.079 --> 00:18:12.079
All the transmission is still going.

00:18:12.079 --> 00:18:13.079
Okay.

00:18:13.079 --> 00:18:18.839
I guess that'd be two separate items then.

00:18:18.839 --> 00:18:19.839
Yes, sir.

00:18:19.839 --> 00:18:20.839
Okay.

00:18:20.839 --> 00:18:22.559
Any other additions to the matrix?

00:18:22.559 --> 00:18:23.559
Questions?

00:18:23.559 --> 00:18:26.559
Would like to see for future agendas?

00:18:26.559 --> 00:18:27.559
Okay.

00:18:27.559 --> 00:18:32.559
Hearing none, then nobody here.

00:18:32.559 --> 00:18:37.880
Looks like the seats are empty, so no public comments.

00:18:37.880 --> 00:18:39.519
So is there a motion to adjourn?

00:18:39.519 --> 00:18:40.519
So moved.

00:18:40.519 --> 00:18:46.359
We don't even let you do it, Brendan.

00:18:46.359 --> 00:18:47.359
Second.

00:18:47.359 --> 00:18:48.359
And Brendan?

00:18:48.359 --> 00:18:49.359
All in favor say aye.

00:18:49.359 --> 00:18:50.359
Aye.

00:18:50.359 --> 00:18:51.359
Thank you.

00:18:51.359 --> 00:18:51.359
I think that's a record, by the way.